HRM Project

HR Management System

INTRODUCTION HR Management software is prepared for leading company. This company is recruiting people every month. To match the resumes they required the software.

PURPOSE The purpose of this document is to specify requirements and to give guidelines for the development of above said project. In particular it gives guidelines on how to prepare the above said project. This document is intended to be a practical guide for people who developing this software.

SCOPE This software is very general purpose software. On completion of this software will be useful for many companies

GOAL The main goal of the application is to maintain the records of resumes, This software is helpful to segregate the resumes based on the jobs.

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ABOUT PROJECT HR Management software is prepared for leading company. This company is recruiting people every month. To match the resumes they required the software. At present all HR work is managing manually. Each time job opening thousands application will be coming, processing them is very tedious job. Also matching with the particular job also very difficult. Preserving all the resumes for long time is again one more tuff job.

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OVERVIEW OF THE WORKING PLACE

Computer Lab

To provide excellent knowledge of the latest technology, Infysys Academy, Koramangala has a well-equipped computer laboratory. It has got thirty Pentium III Computers all networked using cat 5 cables. Also, the lab has server room which contains one Windows NT Server, one Linux Server and one Backup Domain Controller

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SYNOPSIS Title of the project: Human Resource Management Object of the project: HUMAN RESOURCE MANAGEMENT SYSTEM The project has been developed using Visual Basic as Back End and MS-Access and the front End. The project deals with Human Resource Management System developed for RealVision Technologies, Bangalore. This s/w manages to keep the complete records of students coming in the institute for enquiry, takes admission, and till he/she is placed in some company for the job.

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SYSTEM ANALYSIS AND DESIGN (SAD) In business, SAD refers to the process of examining a business situation with the intent of improving it through better procedures and methods. OVERVIEW OF SAD:

System development mainly consists of two major components, “System analysis” and “System design”. System Design is the process of planning a new business system or one to replace the existing or a complement system. But before planning is done, the process of understanding the old system and to determine the best use of the computer is an exercise, which is available. System analysis is the process of gathering interpreting facts, diagnosing the problem and using information to recommend improvements to the system. THE

SYSTEM

DEVELOPMENT

LIFE

FOLLOWING ACTIVITIES:

• Preliminary investigation • Requirement determination • Feasibility study • Design of the system • Software development • Software testing • Implementation and evaluation

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CYCLE

CONSISTS

OF

THE

HR Management System

S System life cycle Maintenance

Investigation

Evaluation

Analysis Feasibility

Implementation

study Testing

Design

Development

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EXISTING SYSTEM

Place of Data collection: RealVision Technologies Jayanagar, Bangalore. Date of Data Collection: 07-March-2008

Methods used for data collection Interview and observations of existing system (manual system).

Observations made during problem analysis We found that the records maintained contained redundant data, which could be eliminated through computerized system. Access to particular database is time consuming and difficult. Updating any one database would have to be manually reflected in all other related databases. So automatic updating was not possible throughout the database. Report generation and querying is tedious and time consuming. Security was not viable and safe i.e., high risk of manipulation by unauthorized user existed. Various objects/entities existing and their relationships were identified.

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SOFTWARE REQUIREMENTS SPECIFICATION (SRS) Abstract This document fully and formally describes the requirements of the proposed said project system. It sets out the functional and non-functional requirements and includes a description of the user interface and documentation and training requirements. An SRS is basically an organization's understanding (in writing) of a customer or potential client's system requirements and dependencies at a particular point in time (usually) prior to any actual design or development work. It's a two-way insurance policy that assures that both the client and the organization understand the other's requirements from that perspective at a given point in time. The SRS document itself states in precise and explicit language those functions and capabilities a software system must provide, as well as states any required constraints by which the system must abide. The SRS also functions as a blueprint for completing a project with as little cost growth as possible. The SRS is often referred to as the "parent" document

because

all

subsequent

project

management documents, such as design specifications, statements of work, software

architecture

specifications,

testing

and

validation

plans,

and

documentation plans, are related to it. It's important to note that an SRS contains functional and nonfunctional requirements only; it doesn't offer design suggestions, possible solutions to technology or business issues, or any other information other than what the development team understands the customer's system requirements to be. A well-designed, well-written SRS accomplishes four major goals:  It provides feedback to the customer. An SRS is the customer's assurance KUVEMPU UNIVERSITY

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that the development organization understands the issues or problems to be solved and the software behavior necessary to address those problems. Therefore, the SRS should be written in natural language, in an unambiguous manner that may also include charts, tables, data flow diagrams, decision tables, and so on.  It decomposes the problem into component parts. The simple act of writing down software requirements in a well-designed format organizes information, places borders around the problem, solidifies ideas, and helps break down the problem into its component parts in an orderly fashion.  It serves as an input to the design specification. As mentioned previously, the SRS serves as the parent document to subsequent documents, such as the software design specification and statement of work. Therefore, the SRS must contain sufficient detail in the functional system requirements so that a design solution can be devised.  It serves as a product validation check. The SRS also serves as the parent document for testing and validation strategies that will be applied to the requirements for verification. SRS are typically developed during the first stages of "Requirements Development," which is the initial product development phase in which information is gathered about what requirements are needed--and not. This information-gathering stage can include onsite visits, questionnaires, surveys, interviews, and perhaps a return-on-investment (ROI) analysis or needs analysis of the customer or client's current business environment. The actual specification, then, is written after the requirements have been gathered and analyzed. The National Bureau of Standards, IEEE (Standard No: 830-1984), and the U.S Department of Defense have all proposed candidate formats for software requirements specifications. The general structure is implemented with the related software application. KUVEMPU UNIVERSITY

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REFERENCES OVERVIEW This software save lot of time compare to the manual searching of resumes. This provide complete cycle of the recruiting.

PROPOSED SYSTEM In the proposed system the software will be developed all the resumes can feed into it. Later searching and matching will be very easier, even there thousand of resumes searching will not take much time. Also all the information is available in one place. Each resume can match for different jobs. No need call advertisement each time. With the existing resume only we can search for the suitable candidate. At present all HR work is managing manually. Each time job opening thousands application will be coming, processing them is very tidious job. Also matching with the particular job also very difficult. Preserving all the resumes for long time is again one more tuff job.

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HARDWARE AND SOFTWARE REQUIREMENTS HARDWARE REQUIREMENTS Processor : Pentium III 400MHz and Above RAM : 128MB RAM Monitor : 15” Color Monitor Keyboard Mouse Software Requirements Operating System. : Windows 2000/XP Developing Tool : Visual Basic 6.0 Database : MS Access

HARDWARE AND SOFTWARE REQUIREMENTS The Functional Specification is created after the Software Requirements Document. It provides more detail on selected items originally described in the Software Requirements Document. Some software development organizations combine these two documents into a single document. The Functional Specification describes the features of the software product. It describes the product's behavior as seen by an external observer, and contains the technical information and data needed for the design. The Functional Specification defines what the functionality will be, but not how that functionality will be implemented. The software engineer uses the Functional Specification document to create a detailed design document that explains in detail how the software will be designed and developed. The detailed design work may further decompose and translate the functional requirements into pseudocode, and from there into a computer module or program.

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The functional specification translates the Software Requirements Document into a technical description that: Ensures that the product feature requirements are correctly understood before moving into the next step, the software design process. Clearly and unambiguously provides all the information necessary to design the software.

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DEVELOPING FUNCTIONAL SPECIFICATION CONTENTS The Functional Specification contents are determined by the project manager, the software developer, and typical end-users. The end-users are important members of this team, because they will help ensure the software will meet the business and engineering needs of those who will use the software. The project's user group is a good source for information and review. For guidance on drafting a functional specification, please see the links in the Background Material and Examples section below.

FUNCTIONAL SPECIFICATION SCOPE The Functional Specification includes specific information about each functional requirement of the software. The Functional Specification should describe, for each functional requirement: Purpose - What the function is intended to accomplish. Input - What inputs will be accepted, in what format the inputs arrive, sources for the inputs, and other input characteristics. Process -The steps to be performed, algorithms, formulas, or techniques to be used. Software implementation details are not included, however. Output - Desired outcomes such as the output form (e.g. report layout), the destination of the output, output volume and timing, error handling procedures, and units of measure. Usability items need to be included in the Functional Specification. These are features that ensure user friendliness of the software. Examples include clear error messages, input range checking as soon as entries are made, and order of choices and screens corresponding to user preferences.

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FUNCTIONAL SPECIFICATION The problem under study is being divided into several modules/functions discussed below to understand the approach to the solution in the broader way:

FUNCTIONAL DESCRIPTION 1. Employee Training Selection 2. Employee Recruiting 3. Interview marks entry form 4. Interview Letter Form 5. Resume Matching Form 6. Job opening Entry form 7. Experience Details entry screen 8. Education Entry Screen 9. Resume Entry Screen 10. Subject Name Entry Screen 11. Main Screen and login Screen

EXTERNAL INTERFACES The interfaces in this section are specified by documenting: the name and description of each item, source or input, destination or output, ranges, accuracy and tolerances, units of measure, timing, display formats and organization, and data formats.

User Interfaces: Describes all major forms, screens, or web pages, including any complex dialog boxes. This is usually best done via simulated, non-functioning screen shots (such as PowerPoint slides), and may take the form of a separate document. The navigation flow of the windows, menus, and options is described, along with the expected content of each window. Examples of items included are screen

resolutions, color scheme, primary font type and size. Discussion also

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includes how input validation will be done, and how data will be protected from accidental changes. Specific items are described for each screen such as input fields, control buttons, sizing options, and menus.

Hardware Interfaces: Describes the equipment needed to run the software, and also other output or input devices such as printers or handheld devices. Pentium III or above, 128MB RAM or above Windows Operating system.

Performance Program is written such way that it gives ultimate performance for user. And it is a single user. So there is not much complexity in the project. Normally database will grow slowly. If the performance is not up to the mark, and it take long time then, Open MS Access database run repair database tool.

Design Constraints Examples of constraints that affect software design choices are items such as memory constraints involving minimum and maximum RAM and hard disk space, and limitations arising from hardware, software or communications standards.

Attributes Security: Project level security is set. User need to login when they start the program, option is also provided to create the additional user and also the user level security. Presently user level security is not set but can be implemented with few modifications.

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Reliability, Availability, Maintainability: It is very user friendly software, Data is secured, There is not much maintenance. Project can be upgraded as per the requirement step by step.

Configuration and Compatibility: Describes requirements such as those connected with individual customization or operation in specific computing environments.

Installation: Provided with the set files. User can easily install to the system. Describes the planned method for installation: done by the user independently, done by customer company internal IT services, done by an external contractor. Specifies the handling of such items as data transfer from prior releases, and the presence of software elements from prior releases.

Usability: Describes items that will ensure the user-friendliness of the software. Examples include error messages that direct the user to a solution, input range checking as soon as entries are made, and order of choices and screens corresponding to user preferences. More ideas on software usability elements are found in: The Software Design Specification (SDS) given in this outline are guidelines to the contents of your SDS. The document should present the conceptual and detailed technical design of the software/module that you are developing.

Purpose of this Document This Software Design Specification (SDS) document contains a statement of the design of the above title project. In an SDS, the designers are supposed to provide an unambiguous design of the product. The design should contain an explanation of a way to carry out each of the product specifications written in the Software

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REQUIREMENTS SPECIFICATION (SRS) The design then serves as a guide to the developers who write the code and actually create the product. The SDS discusses how the program is separated into modules, how the modules interact with each other, and how users see the program. The SDS also looks into several design considerations, including design tradeoffs and code reusability.

Scope of the Development Project The project Tool is a new project which creates an interactive and easy program. The package serve to the end user customers. Eventually, we hope to reach a broader audience.

Definitions, Acronyms, and Abbreviations ActionScript – ActionScript is a tool used to write the code that controls the actions in animated Flash presentations. · Asp.net Microsoft web based project development tool · C, C++ - The names of two object oriented programming languages commonly used in industry. · CEO - Chief Executive Officer. · Form is object holder in Visual Basic Language. Defines single screen. · HTML - Hypertext Markup Language. A language used to create Web documents. · IIS Internet Information Server 5.0 · Internet Explorer Microsoft Internet Browser version 6.0 · MS Access Microsoft developed Database Program. · Oracle Oracle Corporation RDBMS database program. · SDS - Software Design Specification document. · SQL Server Microsoft RDBMS software. · SRS - Software Requirements Specification document. KUVEMPU UNIVERSITY

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· Visual Basic 6.0 Programming Language · VB.net Microsoft dot net Programming tool Software Design Specification

Major Screens System architecture description Employee Training Selection Employee Recruiting Interview marks entry form Interview Letter Form Resume Matching Form Job opening Entry form Experience Details entry screen Education Entry Screen Resume Entry Screen Subject Name Entry Screen Main Screen and login Screen Detailed description of components

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SCREENS MAIN SCREEN AND LOGIN SCREEN This is main login screen employees as to login from this point based on their provision corresponding form will be opened. Subject Name Entry Screen This is a master form to enter the subjects. Same there are other master screen where all master entry need to be entered. Provide new, save, modify and delete options. Also display in a flexgrid all entered information.

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Resume Entry Screen This is the main part of the project here all the collected resumes will be entered. Collect all necessary information here. Make very use friendly so user can easily entered the data here.

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Education Entry Screen This is part of the resume here enter all education details. These fields very useful in selection procedure. Therefore collection all education details in detail.

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Experience Details entry screen This information is linked to the main resume. Based resume id experience will be entered this will be help ful in the selection time. Collect the complete experience details.

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Job opening Entry form In this form all the openings in the company are entered. Company require new employees time to time. Here job name, required qualification. Experience will be entered, based on this resume matching will done.

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Resume Matching Form Based on the job opening form entry on the required parameter this search will be done. There based on the job all the possible qualifying resumes will be displayed.

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Interview Letter Form Who ever resumes are matching for the job, for them we need to send the letter. For the same this form is provided here select the list and prepare the letter and generate the letters. Take a print out of the generated letters send them to the applicants.

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Interview marks entry form After conducting the interview the marks can be entered here. To enter the marks for each applicant options are provided here. Based on this the selection list can be prepared.

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Employee Recruiting Once the applicant successfully selected to job then he became the employee of the company. In this form what job assigned to the employee will be specified. And also all other necessary information will be entered here.

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Employee Training Selection Employee who are selected for the job will put for the training. In this for all the training related information will entered.

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Training Test

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SOFTWARE ENVIRONMENT The proposed system is developed using Visual Basic as the front end and MS Access as the back end.

Visual Basic A very user friendly very robust application to build the customized applications. It can support various other platforms also.  It encompasses object oriented programming that creates and use the object as a fundamental part of development process.  Object is a basic element, which helps to build the application.  Standard database formats for many applications are in built.  Database creation is very simple and is done in a GUI environment.  Modifications can be easily done to the created database.  design description of an object in Visual Basic has a protocol description that establishes the interface of an object by defining each event that the object can receive and the related operation that the object can perform when the particular event is fired.  It has an implementation description that shows implementation details for each operation implied by an event that is processed to an object. That implementation details about the objects private part i.e., the internal details about the data structure and procedural, functional details that describe the operations.

FEATURES The following are the various features of Visual Basic that made to select this software for the project.

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IMPROVED RELIABILITY: The Visual Basic takes the core achievements originally made in Windows 2000 and brings them to new levels. With advanced ways of monitoring the health of running applications, as well as isolating applications from each other, applications built using the Visual Basic stay up-and-running longer than ever before.

Developer Productivity: Developers of all backgrounds are finding that they can rapidly get up to speed on the Visual Basic. The intuitiveness of the programming model, the amount of code already provided in the class libraries, and the amount of work that the Visual Basic handles behind the scenes in areas such as memory management have enabled Visual Basic developers to reap huge productivity gains.

Powerful, Granular Security: The code access security technology in the Visual Basic was designed for today's Internet environments. The Visual Basic can collect evidence about the origin and author of an application. The Visual Basic run-time environment can then combine that evidence with administrator-set or default security policies to make finegrained decisions about whether to run that application or enable it to access a particular resource. It can even "negotiate" with the application, for example, denying it the permission to write to a protected directory and enabling the application to choose whether it will run, given that it has been denied that permission.

Support for Other Programming Languages: The Visual Basic supports the integration of over other programming languages in a way unimagined previously, enabling developers to choose the right programming language for the task at hand. All programming languages target a single, extensive, and extensible set of class libraries. Components written in

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different languages supported by the Visual Basic can interact seamlessly, with no COM plumbing required.

FLEXIBLE DATA ACCESS: The Visual Basic technology for interacting with data, ADO (ActiveX Data Object), is designed for today's Web-based style of data access. Using ADO, developers have the option of working with a platform-neutral, XML-based cache of the requested data, instead of directly manipulating the database. This approach to data access frees up database connections and results in significantly greater scalability.

MS Access Microsoft Access is a relational database management system from Microsoft, packaged with Microsoft Office Professional which combines the relational Microsoft Jet Database Engine with a graphical user interface. It can use data stored in Access/Jet, SQL Server, Oracle, or any ODBC-compliant data container. Skilled software developers and data architects use it to develop powerful, complex applications. Relatively unskilled programmers and non-programmer "power users" can use it to build simple applications without having to deal with features they don't understand. It supports substantial object-oriented (OO) techniques but falls short of being a fully OO development tool. Microsoft Access was also the name of a communications program from Microsoft, meant to compete with ProComm and other programs. It proved a failure and was dropped. Years later they reused the name for their database software.

Few Terms These words are used often in Access so you will want to become familiar with them before using the program and this tutorial.

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A database is a collection of related information.  An object is a competition in the database such as a table, query, form, or

macro.  A table is a grouping of related data organized in fields (columns) and

records (rows) on a datasheet. By using a common field in two tables, the data can be combined. Many tables can be stored in a single database.  A field is a column on a datasheet and defines a data type for a set of values

in a table. For a mailing list table might include fields for first name, last name, address, city, state, zip code, and telephone number.  A record in a row on a datasheet and is a set of values defined by fields. In

a mailing list table, each record would contain the data for one person as specified by the intersecting fields.  Design View provides the tools for creating fields in a table.  Datasheet View allows you to update, edit, and delete in formation from a

table.

Queries Queries select records from one or more tables in a database so they can be viewed, analyzed, and sorted on a common datasheet. The resulting collection of records, called a dynaset (short for dynamic subset), is saved as a database object and can therefore be easily used in the future. The query will be updated whenever the original tables are updated. Types of queries are select queries that extract data from tables based on specified values, find duplicate queries that display records with duplicate values for one or more of the specified fields, and find unmatched queries display records from one table that do not have corresponding values in a second table.

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TABLE RELATIONSHIPS To prevent the duplication of information in a database by repeating fields in more than one table, table relationships can be established to link fields of tables together. Feasibility study is a test of a system proposal according to its workability, impact on the organization, ability to meet user needs, and effective use of resources. The feasibility study is to serve as a decision document; it must answer the following questions. 1) What are the user's demonstrable needs? 2) Is the problem worth solving? 3) How can the problem be solved? All the successful projects are not necessarily the biggest but rather those that truly meet the user expectations. Three key considerations involved in the feasibility analysis are economic, operational and technical.

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ECONOMIC FEASIBILITY Economic feasibility is the most frequently used method for evaluating the effectiveness of a candidate system. The procedure is to determine the savings and the benefits from the candidate system and compare with costs. If the benefits outweigh the costs then it is decided to go ahead with the projects. Otherwise, further justification or alterations in the proposed system will have to be made if it is to have a chance of being approved. This is an on-going effort that improves in accuracy at each phase of the system life cycle.

OPERATIONAL FEASIBILITY: People are resistant to change and computers have been known to facilitate change. An estimate should be made of how strong a reaction of the user staff is likely to have an impact towards the development of a computer system. It is common knowledge that computer installations have a lot to do with turnovers, transfers, retaining and changes to employee job status. Therefore it's understandable that the production of the candidate system requires special effort to educate and train the staff on the new way of doing the job. But since ultimately the introduction of a new system will only reduce the staff's workload, they may have no objection to install a computerized system, and of course will be eager to extend their cooperation.

Feasibility Study Behavioral Feasibility: It relates human behavior in the organization and political aspects. Here we focus on: 1) What changes will be brought with the system 2) What organizational structures are disturbed 3) What new skills will be required Do the existing members have these skills? If not can they be trained in due course of time. It also includes social and managerial aspects that is whether the proposed project will be acceptable to the customer and the management, along with the KUVEMPU UNIVERSITY

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determination of whether the proposed project considers Act, Status as well as pending Legislations as a part of the legal feasibility

TECHNICAL FEASIBILITY: Technical feasibility centers on the existing system and to what extent it can support the proposed system. This involves financial considerations to accommodate technical enhancements. If the budget is a serious constraint, then the project is judged not feasible. Now considering the proposed system, our client has been maintaining the records manually at the present. So he has to purchase new computer systems for the automation of the concern. The owner having realized the advantages, benefits and economic feasibility of the new system is ready to afford the expenses for the satisfaction of all the hardware and software requirements. Therefore the project, in question, is technically feasible as well.

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CONCLUSION This system developed for RealVision Technologies aims at maintaining the records of the camps that have been held, dates of the camp, number of patients treated, number of people operated upon, number of patients given free spectacles, money spent, transport details, number of doctors who attended the camp, details of the camp and follow up dates. It increases the efficiency of the voluntary camp and also reduces the workload, as there is no need to maintain the records manually. This project is designed using very carefully and a lot of thought has been put into the making of the system. It has been developed using VB 6.0 an approved frontend tool that is a very efficient graphical user interface. This system automates the entire process and will surely serve its purpose for many years to come. A computer procedure is a series of operations designed to manipulate data to produce outputs from a computer system. The procedure may be a single program or a series of programs. The detail design of the computer procedure follows acceptance by management of an outline design proposal. The aim now is to design procedures at lower levels of detail, which will define the detailed steps to be taken to produce the specified computer output. When complete, these procedure definitions together with data specifications are organized for programmers from which the required programs can be written.

DESIGN TOOLS: Various tools are being used by system analysis to specify computer procedures. Not all of them are used here to design this project. Some of the important tools that have been made use of are: 1. Entity relationship Diagram. 2. Input design. 3. Output Design. KUVEMPU UNIVERSITY

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4. Database Design.

INPUT DESIGN: Input design is a part of overall system design, which requires very careful attention. Often the collection of input data is the most expensive process of the system. In terms of both the equipment used and the number of people involved, it is the point of most contact for the users with the computer system; and it is prone to error. If data going into the system is incorrect, then the processing and output will magnify their errors. One of the early activities of input design is to determine the nature of the input data. This is done partially in logical system design but it now needs to be made more explicit.

ERROR AVOIDANCE AND DETECTION: Every effort must be made to ensure that input data remains accurate from the stage at which it is recorded and documented to the stage at which the customer accepts it. While every effort is made to avoid errors during the preparation of input data, a proportion of errors are likely to be present. The user is free from the anxiety of keeping the uniqueness of the primary key since the system itself generates the primary key for the user. As soon as the user keys erroneous data in, the system just will not accept the data and provides appropriate messages.

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SYSTEM DESIGN Data validation: Computer input procedures must also be designed to detect errors in the data at a lower level of detail which is beyond the capability of the control procedures. These are combined with the design of the input process itself. The validation procedure must be designed to check each record, data item, field against certain criteria specified by the system analyst or the programmer.

Output design: The specification of user requirements is the starting point for the appraisal and the detailed physical design must be done in the light of this and with continuing user involvement. The normal procedure is to design the outputs in detail first and then to work back to the inputs. The outputs can be in the form of operational documents, lengthy reports, and replies to queries or summarizing graphs. Outputs from computer systems are required primarily to provide a permanent copy of the results for later consultation. Any data item not yet defined must be identified and recorded before output design can proceed. There is often a need at output to provide totals at various levels. It is not always desirable to print or display data as it is held on a computer. The system analyst must ensure whether the form in which it is stored in the system is suitable for the output. In proposed system the users have been provided with many outputs in the form of messages and alerts so as to help the user enter the correct data.

REPORTS: Reports enhance the application programmer's effort to output the formatted data in a manner practical for the user. This also helps to create hard copy of the valid information.

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ARCHITECTURAL DESIGN Architectural design represents the structure of data and program components that are required to build a computer based system. It considers the architectural style that a system will take, the structure and properties of the component that constitute the system, and the inter relationships that occur among all architectural components of a system. Although a software engineer can design both data and architecture, the job is often allocated to specialists when large, complex systems are to be built. A database or a data warehouse designer creates the data architecture of a system. The system architect selects an appropriate architectural style for the requirements derived during system

ENGINEERING AND SOFTWARE REQUIREMENTS ANALYSIS. Architectural design begins with data design and then proceeds to the derivation of one or more representations of the architectural structural of the system. Alternative architectural style or patterns are analyzed to derive the structure that is best suited to customer requirements and quality attributes. Once an alternative has been selected, the architecture is elaborated using an architectural design method. An architectural model encompassing data architecture and program structure is created during architectural design. In addition, component properties and relationships are described. A Dataflow Diagram also known as “Bubble Chart” is used to clarify System requirements and identifying major transformations that all become programs in System Design

SYMBOLS Data Source/Destination Process Data Storage KUVEMPU UNIVERSITY

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Flow of data Data Flow Diagram Interview test Candidate Job Matching Interview Data Flow Diagram Selection Employee

ENTITY RELATIONSHIP DIAGRAM Entity Relationship Attribute Key Attribute Entity Relationship Diagram Employee EmpNO Name Date Job Candidate Rno Name Address Course Job Experience Matching Data Dictionary AppEd RNo Byte RName Text

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SlNo Integer Course Text Branch Text SC Text Year Text Per Text AppEx RNo Byte RName Text slno Integer yearFrom Text yearTo Text JTitle Text JExp Text AppSkill RNo Byte RName Text slno Integer Sk Text Desc Text Education RNo Integer RName Text SSLC Text PUC Text Degree Text PG Text Others Text Interview jNo Integer jtitle Text aNo Integer aName Text intDate Date KUVEMPU UNIVERSITY

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intTime Text remark Text totMarks Integer scoMarks Integer JobOpen RNo Byte jTitle Text Nopost Integer Ed Text NoYear Integer MasBr cName Text years Text MasEd cName Text years Text MasPg cName Text years Text MasSkill cName Text Det Text Resume RNo Integer RName Text PName Text Add1 Text Add2 Text Add3 Text Pin Text phone Text EMail Text Gender Text DOB Date KUVEMPU UNIVERSITY

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Lang Text Ed Text Ex Integer SelList jNo Integer jtitle Text aNo Integer aName Text intDate Date intTime Text letsend Text SkillTab RNo Byte RName Text SS Text Desc Text TempTab T1 Text T2 Text T3 Text T4 Text T5 Text T6 Text T7 Text T8 Text T9 Text T10 Text Training tName Text tDays Integer det Text trainingSel batchNo Text EmpNo Integer KUVEMPU UNIVERSITY

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eName Text job Text tName Text fromdate Date todate Date scoMarks Integer remark Text Users RNo Byte userName Text PWord Text

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DEFINITIONS In relational database design, the process of organizing data to minimize redundancy is called normalization. Normalization usually involves dividing a database into two or more tables and defining relationships between the tables. The objective is to isolate data so that additions, deletions, and modifications of a field can be made in just one table and then propagated through the rest of the database via the defined relationships. There are three main normal forms, each with increasing levels of normalization:

1. First Normal Form First Normal Form (1NF): Every cell I the table must have only one value i.e. it should not have multiple values.

2. Second Normal Form Second Normal Form (2NF): All non-key attributes must be fully functionally dependent on the primary key and not just the part of the key.

3. Third Normal Form Third Normal Form (3NF): The database must be in the second normal form and no nonprime attribute should be transitively dependent on the primary key.

4. Fourth Normal Form It deals with multiple valued dependencies 5. Fifth Normal Form It deals with joined dependencies 6. Boyce Codd Normal Form It states that no inverse partial dependencies should exist in the database The Inventory Management System of a Music Store is developed using the second

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normal form where the primary key of one table acts as a foreign of another table and all the attributes of the table are dependent on the primary key and not the part of the key.

NORMALIZATION Introduction This document is intended to be used throughout the coding and testing phases of the project. It outlines the procedures used for testing and verification of the code. The document also describes the integration procedures and the order in which modules will be coded, and describes the test procedures and results of testing. This section deals with the details of the classes of tests which must be conducted to validate the functions, performance, and the constraints. This is achieved basically by the means of testing which plays a vital role in the development of the software. The various low level testing which can be grouped on a broader sense are discussed as below: There are three levels of testing: 1. Unit Testing -- Each module will be tested separately to ensure that it is working before being combined with other modules. 2. Integration Testing -- Related modules will be integrated and tested together before being placed into the system. 3. System Testing -- The entire system will be tested together after integration is complete. System testing includes function, acceptance, installation and regression testing. System testing will involve some beta testing by the client.

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TESTING UNIT TESTING The purpose of unit testing is to uncover errors in the smallest software unit the routine. Each routine will be tested individually using black box-oriented tests. The programmer of each module will design a set of test cases for that module and ensure that the module is fully tested. Important or complex routines will also be tested by at least one other person.

Testing The following Forms are tested for the functionality Selected candidate list Resume Complete List Interview letter format The following Reports are tested for their functionality Employee Training Selection Employee Recruiting Interview marks entry form Interview Letter Form Resume Matching Form Job opening Entry form Experience Details entry screen Education Entry Screen Resume Entry Screen Subject Name Entry Screen Main Screen and login Screen

INTEGRATION TESTING This section describes the integration strategy and procedures for the system. It gives the order in which modules will be developed and how they will be

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integrated. It also describes the specific tests that will be performed on integrated sets of modules. Note: It is important that each module be thoroughly tested as a unit before being integrated with other modules. Integration testing of unit tested modules is necessary to ensure that:  modules interface correctly with each other;  one module does not have inadvertent, undesirable effects on another module;  submodules (routines) combine to produce the desired functions of the major module;  interfaces to, and use of global data structures are consistent.

SYSTEM TESTING Functional Requirements Testing The functionality tests should be performed by the application representatives and treat the whole system as a black box using the actual applications or middleware. The aim of these tests is to verify the overall functionality of the system. This will be performed by a section by section walkthrough of the SRS functional requirements section. All functional requirements in the SRS must be fulfilled.

BETA TESTING Method This will be performed by the client, and by potential users of the system at the Bureau of Meteorology. Users will be given a copy of the system to try out. Any problems with the system will be reported back to the group.

BETA TESTING To help us achieve the best possible result with our project, we have decided to get as much input as possible from potential users of our system.

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BUGS If unexpected events happen while using project, ALTERATIONS If there is anything missing from the system, that you would like to see there, we would also like to know about it. Most likely we will not be able to implement the changes to the current system (due to time restraints), but when the full system is written next year, it will most likely be present. All Comments... Can be sent to us in various ways. Please include your name and email address in any correspondence.

RESULTS Comments received from the customers: Alpha testing - prototype 2 of system Performance and Stress Testing A set of tests have been developed for performance and stress testing. Performance tests will ensure that the system responds in a reasonable time to user input (as defined in the SRS). The aim of stress testing is to try to break the program by giving it abnormal or extreme input quantity, frequency or volume. Performance testing will be performed at the client's site after installation. According to the SRS: The system must respond to all reports within 10 seconds on an Pentium IV computer with a load average less than 1.

PERFORMANCE CRITERIA SATISFIED. Stress testing with extreme and abnormal input cases has been been performed where necessary on individual routines in the Unit Testing section.

STRESS TESTING SATISFIED. Acceptance Testing KUVEMPU UNIVERSITY

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Acceptance testing consists of a suite of tests to be performed in the presence of the client before he accepts the system. It will consist of the function tests, performance tests (at the client's site), a walk-through of the user manual and the final demonstration.

Function tests accepted. Performance tests accepted. User manual walkthrough accepted. Will be held performed along with Installation Testing. Final demonstration accepted. INSTALLATION TESTING Installation tests will check the installation and configuration procedure as well as any missing dependencies. Installation tests test the installation and configuration procedures. These tests are a set of scripts that automatically download all necessary packages and install them. Acceptance testing will be repeated after installation of the system at the Customer Place. This is to ensure that the system works correctly in the Customer Place. Note: System has not been installed for the client yet. Will be installed this week. Some specific points that also need to be tested are: 1. Directory paths for data and help files are set up correctly and can be found by the system. 2. Check for necessary third party controls. 3. All IDL library functions can be found by the system. 4. All fonts for the text tool can be found and loaded -- beta testing uncovered some problems loading some fonts. 5. Check Printer drivers are installed properly.

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REGRESSION TESTING The selective retesting of a software system that has been modified to ensure that any bugs have been fixed and that no other previously working functions have failed as a result of the reparations and that newly added features have not created problems with previous versions of the software. Also referred to as verification testing, regression testing is initiated after a programmer has attempted to fix a recognized problem or has added source code to a program that may have inadvertently introduced errors. It is a quality control measure to ensure that the newly modified code still complies with its specified requirements and that unmodified code has not been affected by the maintenance activity. Regression testing was not usually necesary, because most of the errors detected were very localised, and did not affect other functions in an adverse manner. User Manual Screen Shots And Main Screen and login Screen Subject Name Entry Screen 1 2 367 5 8 4 Follow the below steps enter the Data 1. Click on New button to enter the new record 2. Enter details in each box. 3. To save the record click on Save Button 4. Click on Display button to see the complete list of records in the flexgrid 5. Double click on the record to view the details of the record KUVEMPU UNIVERSITY

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6. If any changes need to be done then make changes and then click Modify button 7. If you want to delete the record then click on Delete button 8. To close the form click on Close button. The same method is applicable to all other forms. Resume Entry Screen Education Entry Screen Experience Details entry screen Job opening Entry form Resume Matching Form Interview Letter Form Interview marks entry form Employee Recruiting Employee Training Selection

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CODING Dim DbPath, GetConn As String Private Sub BrMenu_Click() MasBrForm.Show End Sub Private Sub CouMenu_Click() MasEdForm.Show End Sub Private Sub EducationMenu_Click() EdForm.Show End Sub Private Sub edDetMenu_Click() EdForm.Show End Sub Private Sub empTrainMenu_Click() TrainingForm.Show End Sub Private Sub ExDetMenu_Click() ExpForm.Show End Sub Private Sub ExitMenu_Click() End End Sub Private Sub ExperienceMenu_Click() ExpForm.Show End Sub Private Sub IntViewLetMenu_Click() IntViewLetForm.Show End Sub Private Sub IntViewMenu_Click()

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HR Management System IntViewForm.Show End Sub Private Sub JobOpeningsMenu_Click() JobOpenForm.Show End Sub Private Sub MDIForm_Load() DatabasePath = App.Path & "\MainData.mdb" Conn = "Provider=Microsoft.Jet.OLEDB.4.0;Persist Security Info = False; Data Source=" & DatabasePath & "" Conn.Open Conn, "Admin" 'With Conn ' .CursorLocation = adUseClient ' .ConnectionString = "Provider=MSDAORA.1;Password=tiger;User ID=scott;data source=;Persist Security Info=True" ' .Open 'End With End Sub Private Sub PgMenu_Click() MasPgForm.Show End Sub Private Sub RecruitMenu_Click() RecruitForm.Show End Sub Private Sub ResDetMenu_Click() ResumeForm.Show End Sub Private Sub ResMatMenu_Click() MatchForm.Show End Sub Private Sub skillMenu_Click() MasSkillForm.Show

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HR Management System End Sub Private Sub SkillsMenu_Click() SkillForm.Show End Sub Private Sub TrainSelMenu_Click() TrainingSelForm.Show End Sub Private Sub TrainyTestmenu_Click() TrainytestForm.Show End Sub Dim LNo As Byte Private Sub butAdmin_Click() LNo = 2 If TempRS.State = 1 Then TempRS.Close TempRS.Open "select * from users where UserName = 'ADMIN' and pword = '" & Text2 & "' and rno=0", Conn If TempRS.EOF = True Then MsgBox ("The entered UserName or Password is not Correct") Text1.SetFocus LNo = 1 Else UserNameVar = "ADMIN" LoginAdmin.Show End If End Sub Private Sub butCancel_Click() LNo = 1 End End Sub Private Sub butLogin_Click() LNo = 2

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HR Management System If TempRS.State = 1 Then TempRS.Close TempRS.Open "select * from users where username='" & UCase(Text1) & "' and pword = '" & Text2 & "'", Conn If TempRS.EOF = True Then MsgBox ("The entered UserName or Password is not Correct") Text1.SetFocus LNo = 1 Else If TempRS.State = 1 Then TempRS.Close TempRS.Open "select * from users where username='ADMIN' and pword = '" & Text2 & "'", Conn If Not TempRS.EOF = True Then UserNameVar = "ADMIN" End If Unload Me End If End Sub Private Sub Command1_Click() End Sub Private Sub Form_Activate() Me.Height = 2740 Me.Width = 5000 Me.Left = 3500 Me.Top = 2500 LNo = 1 End Sub Private Sub Form_Unload(Cancel As Integer) If LNo = 1 Then End End Sub Private Sub Text1_GotFocus() Text1.SelStart = 0 Text1.SelLength = Len(Text1) End Sub

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HR Management System Private Sub Text1_KeyPress(KeyAscii As Integer) If KeyAscii = 13 Then Text2.SetFocus End Sub Private Sub Text2_GotFocus() Text1.SelStart = 0 Text1.SelLength = Len(Text1) End Sub Private Sub MSF_DblClick() If TempRS.State = 1 Then TempRS.Close TempRS.Open "select * from Resume where RName='" & MSF.TextMatrix(MSF.Row, 0) & "'", Conn If Not TempRS.EOF Then Text1 = TempRS(1) & "" Text2 = TempRS(2) & "" Text3 = TempRS(3) & "" Text4 = TempRS(4) & "" Text5 = TempRS(5) & "" Text6 = TempRS(6) & "" Text7 = TempRS(7) & "" Text8 = TempRS(8) & "" If TempRS(9) = "Male" Then Option1.Value = True Else Option2.Value = True End If DOB = TempRS(10) Text9 = TempRS(11) & "" Combo1 = TempRS(12) & "" Text10 = TempRS(13) & "" End If Button(0).Enabled = False Button(1).Enabled = False Button(2).Enabled = True Button(3).Enabled = True End Sub Private Sub Text1_KeyPress(KeyAscii As Integer) If KeyAscii = 13 Then Text2.SetFocus End If

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HR Management System End Sub Private Sub Text1_LostFocus() Text1 = UCase(Text1) End Sub Private Sub Text2_KeyPress(KeyAscii As Integer) If KeyAscii = 13 Then Text3.SetFocus End If End Sub Private Sub Text2_LostFocus() Text2 = UCase(Text2) End Sub Private Sub Text3_KeyPress(KeyAscii As Integer) If KeyAscii = 13 Then Text4.SetFocus End If End Sub Private Sub Text4_KeyPress(KeyAscii As Integer) If KeyAscii = 13 Then Text5.SetFocus End If End Sub Private Sub Text5_KeyPress(KeyAscii As Integer) If KeyAscii = 13 Then Text6.SetFocus End If End Sub Private Sub Text6_KeyPress(KeyAscii As Integer) If KeyAscii = 13 Then Text7.SetFocus End If End Sub Private Sub Text7_KeyPress(KeyAscii As Integer) If KeyAscii = 13 Then Text8.SetFocus End If End Sub Private Sub Text8_KeyPress(KeyAscii As Integer) If KeyAscii = 13 Then

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HR Management System DOB.SetFocus End If End Sub Private Sub Text9_KeyPress(KeyAscii As Integer) If KeyAscii = 13 Then If Button(1).Enabled = True Then Button(1).SetFocus End If End If End Sub Private Sub Text9_LostFocus() Text9 = UCase(Text9) End Sub Sub NameDis() If TempRS.State = 1 Then TempRS.Close TempRS.Open "select RName from Resume ", Conn K=1 Do While Not TempRS.EOF MSF.TextMatrix(K, 0) = TempRS(0) TempRS.MoveNext K=K+1 Loop End Sub Sub opt() If Option1.Value = True Then OpVar = "Male" Else OpVar = "Female" End If End Sub Dim Num As Long Private Sub Button_Click(Index As Integer) Select Case Index Case 0 Num = 1 ClearTxtControls Me, TextBox

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HR Management System Button(1).Enabled = True Button(0).Enabled = False Case 1 If TempRS.State = 1 Then TempRS.Close TempRS.Open "select * from jobopen where rno=" & Val(Text1) & "", Conn If TempRS.EOF = True Then StrSql = "insert into JobOpen(Rno,jTitle,NoPost,ed,Noyear) values " StrSql = StrSql & " (" & Val(Text1) & ",'" & Text2 & "'," & Val(Text3) & ",'" & Text4 & "'," & Val(Text5) & ")" Conn.Execute StrSql Button(1).Enabled = False Button(0).Enabled = True DisRec Else MsgBox "This JobNo is already present please check" End If Case 2 If vbYes = MsgBox("Do you want to Modify this Record", vbYesNo) Then Conn.Execute "update jobOpen set jtitle='" & Text2 & "',NoPost=" & Val(Text3) & ",ed='" & Text4 & "',noyear=" & Val(Text5) & " where rNo=" & AppNo & "" DisRec End If Case 3 If vbYes = MsgBox("Do you want to delete this Record", vbYesNo) Then Conn.Execute "delete from jobOpen where rno=" & AppNo & "" DisRec End If Case 4 Unload Me End Select End Sub Private Sub Command1_Click() MSF1.TextMatrix(Num, 0) = Num MSF1.TextMatrix(Num, 1) = Text2 MSF1.TextMatrix(Num, 2) = Text3 MSF1.TextMatrix(Num, 3) = Text4 MSF1.TextMatrix(Num, 4) = Text5

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HR Management System Num = Num + 1 ClearTxtControls Me, TextBox End Sub Private Sub Form_Load() Me.Width = 10230 Me.Height = 6975 Me.Left = 100 Me.Top = 100 DisRec DisRecEd End Sub Sub MSFInit() MSF.Clear MSF.ColWidth(0) = 1600 MSF.ColWidth(1) = 800 MSF.TextMatrix(0, 0) = "Name" MSF.TextMatrix(0, 1) = "App No" End Sub Sub DisRec() If TempRS.State = 1 Then TempRS.Close TempRS.Open "select jtitle,rno from jobOpen order by jTitle" MSFInit I=1 Do While Not TempRS.EOF MSF.TextMatrix(I, 0) = TempRS(0) MSF.TextMatrix(I, 1) = TempRS(1) I=I+1 TempRS.MoveNext Loop End Sub Sub DisRecEd() If TempRS.State = 1 Then TempRS.Close TempRS.Open "select cName from MasEd " Text4.Clear Do While Not TempRS.EOF Text4.AddItem TempRS(0) TempRS.MoveNext

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HR Management System Loop End Sub Private Sub MSF_DblClick() If MSF.TextMatrix(MSF.Row, 0) = "" Then Exit Sub LblNo = MSF.TextMatrix(MSF.Row, 1) AppNo = MSF.TextMatrix(MSF.Row, 1) LblName = MSF.TextMatrix(MSF.Row, 0) If TempRS.State = 1 Then TempRS.Close TempRS.Open "select * from jobOpen where rno=" & AppNo & " ", Conn Text1 = TempRS(0) Text2 = TempRS(1) Text3 = TempRS(2) Text4 = TempRS(3) Text5 = TempRS(4) Button(2).Enabled = True Button(3).Enabled = True End Sub Dim Num As Long Dim tNameVar As String Private Sub Button_Click(Index As Integer) Select Case Index Case 0 Num = 1 ClearTxtControls Me, TextBox Button(1).Enabled = True Button(0).Enabled = False Case 1 StrSql = "insert into Training(tName,tDays) values " StrSql = StrSql & " ('" & Text1 & "','" & Text2 & "')" Conn.Execute StrSql Button(1).Enabled = False Button(0).Enabled = True DisRec Case 2 If vbYes = MsgBox("Do you want to Modify this Record", vbYesNo) Then Conn.Execute "update Training set tName='" & Text1 & "',tDays='" & Text2 & "' where tName='" & tNameVar & "'"

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HR Management System DisRec End If Case 3 If vbYes = MsgBox("Do you want to delete this Record", vbYesNo) Then Conn.Execute "delete from Training where tName='" & tNameVar & "'" DisRec End If Case 4 Unload Me End Select End Sub Private Sub Command1_Click() MSF1.TextMatrix(Num, 0) = Num MSF1.TextMatrix(Num, 1) = Text2 MSF1.TextMatrix(Num, 2) = Text3 MSF1.TextMatrix(Num, 3) = Text4 MSF1.TextMatrix(Num, 4) = Text5 Num = Num + 1 ClearTxtControls Me, TextBox End Sub Private Sub Form_Load() Me.Width = 10230 Me.Height = 6975 Me.Left = 100 Me.Top = 100 DisRec End Sub Sub MSFInit() MSF.Clear MSF.ColWidth(0) = 1600 MSF.ColWidth(1) = 800 MSF.TextMatrix(0, 0) = "Name" MSF.TextMatrix(0, 1) = "App No" End Sub

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HR Management System Sub DisRec() If TempRS.State = 1 Then TempRS.Close TempRS.Open "select tName,tDays from Training order by tName" MSFInit I=1 Do While Not TempRS.EOF MSF.TextMatrix(I, 0) = TempRS(0) MSF.TextMatrix(I, 1) = TempRS(1) I=I+1 TempRS.MoveNext Loop End Sub Private Sub MSF_DblClick() If MSF.TextMatrix(MSF.Row, 0) = "" Then Exit Sub tNameVar = MSF.TextMatrix(MSF.Row, 0) If TempRS.State = 1 Then TempRS.Close TempRS.Open "select * from Training where tName='" & tNameVar & "' ", Conn Text1 = TempRS(0) Text2 = TempRS(1) Button(2).Enabled = True Button(3).Enabled = True End Sub Dim Num As Long Dim cNameVar As String Private Sub Button_Click(Index As Integer) Select Case Index Case 0 Num = 1 ClearTxtControls Me, TextBox Button(1).Enabled = True Button(0).Enabled = False Case 1 StrSql = "insert into MasBr(cName,Years) values " StrSql = StrSql & " ('" & Text1 & "','" & Text2 & "')" Conn.Execute StrSql

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HR Management System Button(1).Enabled = False Button(0).Enabled = True DisRec Case 2 If vbYes = MsgBox("Do you want to Modify this Record", vbYesNo) Then Conn.Execute "update MasBr set cName='" & Text1 & "',Years='" & Text2 & "' where cName='" & cNameVar & "'" DisRec End If Case 3 If vbYes = MsgBox("Do you want to delete this Record", vbYesNo) Then Conn.Execute "delete from MasBr where CName='" & cNameVar & "'" DisRec End If Case 4 Unload Me End Select End Sub Private Sub butSend_Click() If TempRS.State = 1 Then TempRS.Close TempRS.Open "select * from dual", Conn Set DataReport2.DataSource = TempRS DataReport2.Sections("section1").Controls("L1").Caption = Text2 DataReport2.Sections("section1").Controls("L2").Caption = Text3 DataReport2.Sections("section1").Controls("L3").Caption = "" DataReport2.Sections("section1").Controls("L4").Caption = "" DataReport2.Sections("section1").Controls("L5").Caption = "" DataReport2.Sections("section1").Controls("L6").Caption = "" DataReport2.Sections("section1").Controls("L7").Caption = Text1 DataReport2.Sections("section1").Controls("L8").Caption = DateFormat(DTPicker1.Value) DataReport2.Sections("section1").Controls("L9").Caption = Format(DTPicker2.Value, "HH:MM PM") DataReport2.Show End Sub Private Sub Command3_Click() If TempRS.State = 1 Then TempRS.Close

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HR Management System TempRS.Open "Select aNo,aName from selList where jNo=" & Val(Combo1) & " order by aName", Conn I=1 MSF.Clear MSF.TextMatrix(0, 0) = "App No" MSF.TextMatrix(0, 1) = "App Name" Do While Not TempRS.EOF MSF.TextMatrix(I, 0) = TempRS(0) MSF.TextMatrix(I, 1) = TempRS(1) TempRS.MoveNext I=I+1 Loop End Sub Private Sub Form_Load() Me.Width = 10230 Me.Height = 6975 Me.Left = 100 Me.Top = 100 If TempRS.State = 1 Then TempRS.Close TempRS.Open "select distinct jno from selList order by jNo", Conn Combo1.Clear Do While Not TempRS.EOF Combo1.AddItem TempRS(0) TempRS.MoveNext Loop End Sub Sub MSFInit() MSF.Clear MSF.ColWidth(0) = 600 MSF.ColWidth(1) = 1600 MSF.ColWidth(2) = 1000 MSF.ColWidth(3) = 1200 MSF.ColWidth(4) = 1000 MSF.TextMatrix(0, 0) = "Job No" MSF.TextMatrix(0, 1) = "Post" MSF.TextMatrix(0, 2) = "No of Post" MSF.TextMatrix(0, 3) = "Education" MSF.TextMatrix(0, 4) = "Experience" End Sub

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HR Management System Sub DisRec() If TempRS.State = 1 Then TempRS.Close TempRS.Open "select rName,rno from Resume order by rName" MSFInit I=1 Do While Not TempRS.EOF MSF.TextMatrix(I, 0) = TempRS(0) MSF.TextMatrix(I, 1) = TempRS(1) I=I+1 TempRS.MoveNext Loop End Sub Private Sub Form_Load() Me.Width = 10230 Me.Height = 6975 Me.Left = 100 Me.Top = 100 DisRec RVar = 1 Fromdate.Value = Date toDate.Value = Date If TempRS.State = 1 Then TempRS.Close TempRS.Open "select tName from Training order by tName" Combo1.Clear Do While Not TempRS.EOF Combo1.AddItem (TempRS(0)) TempRS.MoveNext Loop MSF1Init End Sub Sub MSFInit() MSF.Clear MSF.ColWidth(0) = 600 MSF.ColWidth(1) = 1600 MSF.ColWidth(2) = 1000 MSF.ColWidth(3) = 1200 MSF.ColWidth(4) = 1000 MSF.TextMatrix(0, 0) = "Emp No"

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HR Management System MSF.TextMatrix(0, 1) = "Name" MSF.TextMatrix(0, 2) = "Job" End Sub Sub MSF1Init() MSF1.Clear MSF1.ColWidth(0) = 600 MSF1.ColWidth(1) = 600 MSF1.ColWidth(2) = 1200 MSF1.ColWidth(3) = 1200 MSF1.ColWidth(4) = 1000 MSF1.TextMatrix(0, 0) = "SlNo" MSF1.TextMatrix(0, 1) = "Emp No" MSF1.TextMatrix(0, 2) = "Name" MSF1.TextMatrix(0, 3) = "Job" MSF1.TextMatrix(0, 4) = "program" End Sub Sub DisRec() If TempRS.State = 1 Then TempRS.Close TempRS.Open "select empNo,eName,Job from Employee order by eName" MSFInit I=1 Do While Not TempRS.EOF MSF.TextMatrix(I, 0) = TempRS(0) MSF.TextMatrix(I, 1) = TempRS(1) MSF.TextMatrix(I, 2) = TempRS(2) I=I+1 TempRS.MoveNext Loop End Sub Private Sub MSF_DblClick() If MSF.TextMatrix(MSF.Row, 0) = "" Then Exit Sub MSF1.TextMatrix(RVar, 0) = RVar MSF1.TextMatrix(RVar, 1) = MSF.TextMatrix(MSF.Row, 0) MSF1.TextMatrix(RVar, 2) = MSF.TextMatrix(MSF.Row, 1) MSF1.TextMatrix(RVar, 3) = MSF.TextMatrix(MSF.Row, 2) MSF1.TextMatrix(RVar, 4) = Combo1 RVar = RVar + 1 End Sub Private Sub ButClose_Click()

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HR Management System Unload Me End Sub Private Sub Command1_Click() StrSql = "insert into Employee values(" & Val(Text1) & ",'" & UCase(Text2) & "','" & Var1 & "','" & DateFormat(DOB) & "','" & Combo2 & "','" & Combo3 & "','" & Val(Text3) & "','" & DateFormat(Jdate) & "')" Conn.Execute StrSql MsgBox "This record is saved successfully" End Sub Private Sub Command3_Click() If TempRS.State = 1 Then TempRS.Close TempRS.Open "Select aNo,aName,totMarks,ScoMarks,Remark from Interview where jNo=" & Val(Combo1) & " order by totMarks,ScoMarks", Conn I=1 MSF.Clear MSF.TextMatrix(0, 0) = "App No" MSF.TextMatrix(0, 1) = "App Name" MSF.TextMatrix(0, 2) = "Tot Marks" MSF.TextMatrix(0, 3) = "Sco Marks" MSF.TextMatrix(0, 4) = "Remark" MSF.ColWidth(4) = 2400 Do While Not TempRS.EOF MSF.TextMatrix(I, 0) = TempRS(0) MSF.TextMatrix(I, 1) = TempRS(1) MSF.TextMatrix(I, 2) = TempRS(2) MSF.TextMatrix(I, 3) = TempRS(3) MSF.TextMatrix(I, 4) = TempRS(4) TempRS.MoveNext I=I+1 Loop End Sub Private Sub Form_Load() Me.Width = 10230 Me.Height = 6975 Me.Left = 100

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HR Management System Me.Top = 100 If TempRS.State = 1 Then TempRS.Close TempRS.Open "select Cname from MasEd order by cName" Combo2.Clear Do While Not TempRS.EOF Combo2.AddItem (TempRS(0)) TempRS.MoveNext Loop If TempRS.State = 1 Then TempRS.Close TempRS.Open "select jTitle from jobOpen order by jtitle" Combo3.Clear Do While Not TempRS.EOF Combo3.AddItem (TempRS(0)) TempRS.MoveNext Loop If TempRS.State = 1 Then TempRS.Close TempRS.Open "select distinct jno from selList order by jNo", Conn Combo1.Clear Do While Not TempRS.EOF Combo1.AddItem TempRS(0) TempRS.MoveNext Loop End Sub Private Sub MSF_DblClick() If TempRS.State = 1 Then TempRS.Close TempRS.Open "select * from Resume where RName='" & MSF.TextMatrix(MSF.Row, 1) & "'", Conn If Not TempRS.EOF Then Text1 = TempRS(0) & "" Text2 = TempRS(1) & "" If TempRS(9) = "Male" Then Option1.Value = True Else Option2.Value = True End If DOB = TempRS(10) Combo2 = TempRS(12)

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End If End Sub Dim Num, YVar, N1, R1 As Long Dim EdVar, JName As String Private Sub ButClose_Click() Unload Me End Sub Private Sub butSave_Click() If Combo1 = "" Then MsgBox "Please select the Batch No " Exit Sub End If If Text2 = "" Then MsgBox "Please enter the employee" Exit Sub End If StrSql = "update TrainingSel set scoMarks=" & Val(Text5) & ",remark='" & Text1 & "' where empno=" & Text2 & " and batchno='" & Combo1 & "'" Conn.Execute StrSql End Sub Private Sub Command3_Click() If TempRS.State = 1 Then TempRS.Close TempRS.Open "Select empNo,eName from TrainingSel where batchNo='" & Combo1 & "' order by eName", Conn I=1 MSF.Clear MSF.TextMatrix(0, 0) = "empNo No" MSF.TextMatrix(0, 1) = "Name" Do While Not TempRS.EOF MSF.TextMatrix(I, 0) = TempRS(0) MSF.TextMatrix(I, 1) = TempRS(1) TempRS.MoveNext I=I+1 Loop

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HR Management System End Sub Private Sub Form_Load() Me.Width = 10230 Me.Height = 6975 Me.Left = 100 Me.Top = 100 If TempRS.State = 1 Then TempRS.Close TempRS.Open "select distinct batchNo from trainingSel order by batchNo", Conn Combo1.Clear Do While Not TempRS.EOF Combo1.AddItem TempRS(0) TempRS.MoveNext Loop End Sub Private Sub MSF_DblClick() If Not MSF.TextMatrix(MSF.Row, 0) = "" Then Text2 = MSF.TextMatrix(MSF.Row, 0) Text3 = MSF.TextMatrix(MSF.Row, 1) End If End Sub Dim Num, YVar, N1, R1 As Long Dim EdVar, JName As String Private Sub ButClose_Click() Unload Me End Sub Private Sub butSave_Click() If L1.Caption = "" Then MsgBox "Please select the Job " Exit Sub End If Conn.Execute "delete from selList where jNo=" & Val(L1.Caption) & "" For I = 1 To R1 If Not MSF1.TextMatrix(I, 0) = "" Then StrSql = "insert into selList(jNo,jtitle,aNo,aName) values(" & Val(Right(L1.Caption, 4)) & ",'" & L2.Caption & "'," & MSF1.TextMatrix(I, 0) & ",'" & MSF1.TextMatrix(I, 1) & "')" Conn.Execute StrSql End If

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HR Management System Next End Sub Private Sub Command1_Click() If EdVar = "" Then MsgBox "Please select the Job" Exit Sub End If If TempRS.State = 1 Then TempRS.Close TempRS.Open "Select rno,rName,Ed,Ex from Resume where ed='" & Trim(EdVar) & "' and ex >= " & YVar & "", Conn MSF1Init I=1 Do While Not TempRS.EOF MSF1.TextMatrix(I, 0) = TempRS(0) MSF1.TextMatrix(I, 1) = TempRS(1) MSF1.TextMatrix(I, 2) = TempRS(2) MSF1.TextMatrix(I, 3) = TempRS(3) 'MSF1.TextMatrix(I, 4) = TempRS(4) TempRS.MoveNext I=I+1 Loop R1 = I End Sub Sub MSF1Init() MSF1.Clear MSF1.ColWidth(0) = 600 MSF1.ColWidth(1) = 2400 MSF1.ColWidth(2) = 1200 MSF1.ColWidth(3) = 1200 'MSF1.ColWidth(4) = 2000 MSF1.TextMatrix(0, 0) = "App No" MSF1.TextMatrix(0, 1) = "Name" MSF1.TextMatrix(0, 2) = "Education" MSF1.TextMatrix(0, 3) = "Experience" End Sub Private Sub Command2_Click() If TempRS.State = 1 Then TempRS.Close TempRS.Open "select rNO,jTitle,NoPost,Ed,NoYear from JobOpen order by rNo", Conn I=1

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HR Management System MSFInit Do While Not TempRS.EOF MSF.TextMatrix(I, 0) = TempRS(0) MSF.TextMatrix(I, 1) = TempRS(1) MSF.TextMatrix(I, 2) = TempRS(2) MSF.TextMatrix(I, 3) = TempRS(3) & "" MSF.TextMatrix(I, 4) = TempRS(4) TempRS.MoveNext I=I+1 Loop End Sub Private Sub Command3_Click() If TempRS.State = 1 Then TempRS.Close TempRS.Open "Select rno,rName,Ed,Ex from Resume where ed='" & Trim(EdVar) & "' and ex >= " & YVar & "", Conn Set DataReport1.DataSource = TempRS DataReport1.Sections("section4").Controls("L1").Caption = JName DataReport1.Sections("section4").Controls("L2").Caption = N1 DataReport1.Show End Sub Private Sub Form_Load() Me.Width = 10230 Me.Height = 6975 Me.Left = 100 Me.Top = 100 Command2_Click End Sub Sub MSFInit() MSF.Clear MSF.ColWidth(0) = 600 MSF.ColWidth(1) = 1600 MSF.ColWidth(2) = 1000 MSF.ColWidth(3) = 1200 MSF.ColWidth(4) = 1000 MSF.TextMatrix(0, 0) = "Job No" MSF.TextMatrix(0, 1) = "Post" MSF.TextMatrix(0, 2) = "No of Post" MSF.TextMatrix(0, 3) = "Education" MSF.TextMatrix(0, 4) = "Experience" End Sub

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HR Management System Sub DisRec() If TempRS.State = 1 Then TempRS.Close TempRS.Open "select rName,rno from Resume order by rName" MSFInit I=1 Do While Not TempRS.EOF MSF.TextMatrix(I, 0) = TempRS(0) MSF.TextMatrix(I, 1) = TempRS(1) I=I+1 TempRS.MoveNext Loop End Sub Private Sub MSF_DblClick() If MSF.TextMatrix(MSF.Row, 0) = "" Then Exit Sub L1 = MSF.TextMatrix(MSF.Row, 0) N1 = Val(MSF.TextMatrix(MSF.Row, 0)) L2 = "Post Name : " & MSF.TextMatrix(MSF.Row, 1) JName = MSF.TextMatrix(MSF.Row, 1) L3 = "Post Nos : " & MSF.TextMatrix(MSF.Row, 2) L4 = "Qualification : " & MSF.TextMatrix(MSF.Row, 3) L5 = "Experience : " & MSF.TextMatrix(MSF.Row, 4) EdVar = MSF.TextMatrix(MSF.Row, 3) YVar = Val(MSF.TextMatrix(MSF.Row, 4)) End Sub

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HR Management System

BIBLIOGRAPHY 1. Visual basic Complete Reference : Author:

Tony Stevenson

Programming Microsoft Visual Basic 6.0, Edition: 2005 Author:

Francesco Balena

Publisher:

Microsoft Press, Edition:2007

2. MS-Access-Complete Reference Author:

Virginia Andersen, Virginia Andersen,

Edition:2006

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