HR Procedure Manual - Team-Hr

 

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PROCEDURE MANUAL Recruitment : Purpose – To recruit right people for right job at the right place in right time. Scope En! Scope En!ure ure !mo !mooth oth recr recruit uitment ment pro proce! ce!! ! in coor"i coor"inati nation on #it #ith h $ranch hea"! % &O. Procedure Procedure '. Man anpo po# #er re( re(ui!ition )MPR* form i! rec recei+e" b, &R at  Aurangaba" from branche! - onal office after appro+al of COO. 2.

Resume Resumess will be downlo downloade aded d from job job sites sites or called called from in in house refer referenc ences/ es/ data bank or placement consultants co nsultants and sent to respective BM/COO.

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fter fter the formal formal intervi interview! ew! the the intervi interview ew assessm assessment ent sheet sheet alon" alon" with the resume resume of the selected candidate is forwarded to respective COO for approval.

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fter fter "ettin" "ettin" approv approval al from respe respecti ctive ve COO! the offer offer letter letter alon" alon" with with joinin" joinin" formalit$ papers is issued to the candidate b$ %R at uran"abad.

/. 0n !o !ome me ca ca!e !e! ! int inter+ er+ie ie#! #! are "irec "irectl tl, , co con"u n"uct cte" e" at bra branc nch h le le+e +ell an" Re Re! !ume ume of the !elec electe te" " can an"i "i"a "ate te11 inte inter+ r+ie ie# # a!!e!!ment form along #ith M Manpo#er anpo#er re(ui!ition form i! !ent to &R at Aurangaba" i!!uance of offer letter. 2. Offe Offerr lett letter er i! i!!u i!!ue" e" to th the e can an"i "i"a "ate te an an" " join joinin ing g form formal alit it, , paper! are !en" to branch for hi! acceptance. In ca case se of an any y cr crit itic ical al po posi siti tio ons, ns, COO& OO& HEA EAD D – HR conducts Interie! t"rou#" $ideo Conference% 3. After After joi joinin ning1 g1 ac4n ac4no#l o#le"ge e"gemen mentt cop, of of offer fer le lette tterr along # #ith ith  joining !et "ul, fille" i! calle" at C5O 6 &R. &R. 7. After After rece recei+i i+ing ng the abo abo+e8 +e8ment mentione ione" " "ocum "ocument ent! ! along # #ith ith the 9ob De!cription1 Appointment letter i! i!!ue" to the can"i"ate.

 

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:. Per! Per!ona onall file of ne# empl emplo, o,ee ee i! prep prepar are" e" an" all the rel relat ate" e" "ocument! are file" in the !ame. Documents aintained: '. Man Manpo# po#er er Re Re(ui (ui!it !ition ion ; ;orm orm . ?er ?ero@ o@ co copie! pie! o off te! te!tim timonia onial!. l!. /. 9o 9oin inin ing gR Repo eport rt.. 2. Of Offe ferr Le Lett tter  er  3. App Appoint ointmen mentt Let Letter ter.. 7. Po! Po!iti itional onal 9 9ob ob De! De!cri cripti ption. on. :. 9D-RA. 'B.Document! relate" to pre+iou! emplo,ment 'lo! C"art: C%+C0 01)*B)-)*  0+'(0 R+COMM+'(*)O  '

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i"eocon Appliance! Lt" Campu! '/ M5 5tone1 Chitegaon T(. Paithan Di!t.  Aurangaba"  Aurang aba" >=' 'B/ )M.5.*

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Induction Inductio n and Orientation Orienta tion

Purpose :-. :-. $ring together % in"uct the ne# joine" emplo,ee! at "ifferent location!1 coming from "ifferent bac4groun"1 #ith the #or4 en+ironment of Organiation % &ea" office. &elp them Clarif, an, "oubt! about the #or4ing % job profile. Scope 8 Con"ucting timel, in"uction of all emplo,ee! joine". Scope

Procedure of Induction:'. &R At A Aurangaba urangaba" " inform inform! ! the con concerne" cerne" br branch anch hea"! hea"!-5tat -5tate e hea"!- COO! regar"ing the name! of the emplo,ee "ue for in"uction. . Dul, fi fille" lle" fo form rm #ith im imme"iat me"iate e !uperio !uperior! r! remar remar4 4 i! !ent b bac4 ac4 to onal Office for !ignature of onal 5er+ice Manager.

 

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/. Aft After er rece recei+i i+ing ng !ign !ignatu ature re of 5M1 !am !ame e form i! !ent to C5O 6 &R for further proce!!. 2. C5O 6 &R for#a for#ar"! r"! the form form to GM 6 C5 C5O O for final appro+a appro+al. l. 3. Af Afte terr rec recei ei+i +ing ng ;inal ;inal Appr Appro+ o+al al ;r ;rom om GM 6 C5 C5O1 O1 Pr Proba obati tiononConfirmation letter i! i!!ue" to the emplo,ee b, C5O 6 &R an" a receipt cop, of the !ame i! 4ept in per!onal file for recor"!.

Documents aintained: '. Perf Perform orman ance ce-- Co Conf nfir irma mati tion on a!!e a!!e!! !!me ment nt form form "u "ul, l, fill fille" e" #i #ith th remar4! of imme"iate !uperior- 5M. . After th the e GM appro+ appro+e! e! the app apprai!al rai!al fform!1 orm!1 tthe he lett letter! er! are prepare" accor"ingl, an" !ent to the re!pecti+e branche! for "i!tribution to the concerne" emplo,ee!. The recei+e" cop, of the !ame form! i! 4ept in the per!onal file of in"i+i"ual emplo,ee at &.O.

PROCESS 'O2 CHAR( :-

,erformance ppraisal orms are sent to branches for fillin" up

*he filled forms are called from all the branches

Compilation is done  b$ C0O:%R b$ takin" achievements of 7(/R9s in consideration.

*he 6M:C0O approves the appraisals! fter compilation.

)f pproved b$ 6M :C0O

Received cop$  Related records is kept in ,ersonnel files of emplo$ees

Received cop$ is sent from branches to %.O.

oan 3 Salary Adance Adance

)ncrement/,ro motion -etters are prepared accordin"l$  0ent to respective  branches

 

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Purpose: To pro+ pro+i" i"e e empl emplo, o,ee ee #ith ith mone moneta tar, r, a!!i a!!i!t !tan ance ce in ca!e ca!e of emergenc, to "eal #ith per!onal e@igencie!. Scope: To pro+i"e monitor, a!!i!tance to emplo,ee! in their emergenc,. Procedure:

'. fo The emplo, emp !ubmit loan appl ion the bran ch offi ce. $ra office offi ce for# r#ar ar"! "! lo,ee the thee e !ubmit! !ame !ame !to ona oapplicat nall ication offi office ce atan" an " branch ona onal l office. offi office ce $ranch #ith itnch h 5M 5 M! ! recommen"ation !en"! application to C5O 6 &R for further proce!!.

'+ A*D 'I*A SE((EE*( Purpos Purp ose e –To pr prep epar are e fu full ll an an" " ;ina ;inall 5ettl ettlem emen entt of !ep epar arat ate" e" emplo,ee!.

Scope Co+er all the !eparate" emplo,ee! an" !ettle "ue! in time. Scope  

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Procedure: To col collec lectt ori origin ginal al Re! Re!ign ignati ation on an" No8 No8Due Due! ! cer certif tifica icate te fro from m branch .

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The appro+ appro+al al of GM8C GM8C5O 5O i! then ta ta4en 4en for for !ett !ettlem lement ent of the claim.

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 After Preparation of ;%; !ubmit the !ame to ;inance "ept. for

 Au"it . • ;ull an" ;inal che(ue along #ith !tatement i! then !ent to re!pecti+e $ranch for pa,ment. •

Duplicate ;ull an" ;inal cop, attache" to per!onal file.

Documents aintained: •

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No Due! certificate E@perience Certificate ;ull an" ;inal !ettlement

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PROCEDURE MANUAL IS Purpose – To monitor Manpo#er an" relate" "ata

Scope ;or "ata anal, Scope anal,!i! !i! an" interp interpretati retation on of +ariou +ariou! ! fact! an" figure! for better un"er!tan"ing of !,!tem.

Procedure: •

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The "ata i! collecte" from all branche! an" compile" in month #i!e report.  Then M05 i! up"ate" a! per pre!cribe" format from Corporate &R C5O 6 M05 i! al!o up"ate" on regular ba!i! a! per pre!cribe" format.

Documents aintained: •

Ma!ter file

 

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PROCEDURE MANUAL .E*ERA ADI*IS(RA(IO* Purpose – To pro+i"e General a"mini!tration acti+itie! to $ranche!. Scope  Scope   To prepare !alar, !heet! Procedure:

$irth"a, Li!t of all emplo,ee! i! prepare" on monthl, ba!i!

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 Reliance  Relianc e Mobile Conn Connection ection i! i! pro+i"e pro+i"e" " to eligibl eligible e emplo, emplo,ee! ee! % la lan"l n"lin ine e i! pr pro+ o+i" i"e" e" to bra branc nche! he! afte afterr ap appro pro+al +al fr from om GM 8C5O.

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0!!ue! 0!!ue ! relate" the !u !ubmi!! bmi!!ion ion of bill! of Mo Mobile bile an" lan"li lan"line ne i! ta4en care b, C5O8&R

Arran#ement 3 maintainin# 3 preparation of Canteen Coupon to Serice personnel

 

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PROCEDURE MANUAL S(A(+(OR9 COPIA*CE A*D PROCED+RE Purpose: To "ocument!.

com compl, pl,

#ith ith

Go Go+t +t..

re(u re(uir irem emen ent! t! an an" "

maint aintai ain n

Scope  Scope   P;1 E50C E50C11 an" other legal compliance.

  FLOW CHART FOR PF COMPLIANCE.

&.'omination form 'o:2 to  be filled b$ emplo$ee.

NEW JOINING

, 'umber to be llotment b$ emplo$er in chronolo"ical order   On the base of (ate of 7oinin"

2. orm 'o:&& to be filled b$   +mplo$er.

EMPLOEES

!E!"CTION OF PF

rom Basic  R0. &2D on monthl$ Basis  apart from this emplo$ers contribution should be added  &2 D on basic ever$ month when salar$ drawn and emplo$ee is on Roll. +.". # emplo$ee9s Basic 0alar$ is R0 &AAA/: *hen his deduction is R0 &2A/: &2D. +mplo$er9s Contribution on basic  3.D R0 3>/: to ,   ?.33 D on basic R0 ?3/: to ,ension account. )f the  basic is More than