How to Fill MDG Rule-Based Workflow Decision Tables

MDG BRF+ Decision Tables Abdullah Azzouni, Principal Consultant December, 2013

Agenda

Introduction MDG BRF+ Decision Tables MDG Customization Tables Process to be Modeled How to Model for MDG BRF+ Decision Tables Process Re-modeled Model to Next-Step Decision Table Model to Dialog-Step-Agent Decision Table Model to Background-Step Decision Table References

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2

MDG BRF+ Decision Tables Introduction

Introduction

•

BRF+ is a generic tool; not specific to MDG.

•

MDG utilizes BRF+ in many ways; one of which is to determine the workflow process and handling agents.

•

Workflow template WS60800086 was built specifically for MDG to use the BRF+ application in order to dynamically control MDG processes. This workflow template is not to be changed using conventional workflow development tools.

•

From the view point of MDG, this workflow template is a black box. The BRF+ application is the window through which MDG controls the behavior of the process.

•

Each MDG change request type has its own BRF+ application built automatically by the corresponding MDG IMG node to have the same application structures.

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4

Introduction – Cont.

•

The key elements in each applications are three decision tables: a table to determine the next step, a table to determine dialog step agents, and a table to determine background step type.

•

These tables work with some MDG customization tables.

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5

MDG BRF+ Decision Tables MDG BRF+ Decision Tables

MDG BRF+ Decision Tables

Next Step Decision Table

•

14 columns* •

•

Change Request Priority

Result Columns • Condition Alias • New Step • New Change Request Status

•

Change Request Reason

•

Hours to Completion

• •

Change Request Rejection Reason Change Request Parent Step

• •

Merge Type Merge Parameter

•

Change Request Parent Step Agent Group •

Input Columns • Previous Step • Previous Action

•

Dynamic Agent Selection Service

* For simplicity reasons, only columns in bold are considered in this how-to guide © 2014 SAP AG or an SAP affiliate company. All rights reserved.

7

MDG BRF+ Decision Tables – Cont.

Dialog Step Agent Decision Table

•

5 columns* •

Input Columns • Condition Alias

•

Result Columns • Agent Group • Step Type • Agent Type • Agent Value

* For simplicity reasons, only columns in bold are considered in this how-to guide © 2014 SAP AG or an SAP affiliate company. All rights reserved.

8

MDG BRF+ Decision Tables – Cont.

Background Step Type Decision Table

•

4 columns* •

Input Columns • Condition Alias

•

Result Columns • Agent Group • Processing Pattern • Service Name

* For simplicity reasons, only columns in bold are considered in this how-to guide © 2014 SAP AG or an SAP affiliate company. All rights reserved.

9

MDG BRF+ Decision Tables – Cont. How do these tables work? •

First, find out what my next step is.

- Prev. Step - Prev. Action

Workflow

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Next-Step Decision Table

- Condition Alias - New Step - New Status

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MDG BRF+ Decision Tables – Cont. How do these tables work? •

Second, where is the condition alias defined? Cond. Alias

Workflow

Agent Table

- Step Type - Agent (Type & ID)

Background Table

- Processing Pattern

Cond. Alias in agent or background table?

Cond. Alias

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MDG BRF+ Decision Tables MDG Customization Tables

MDG Customization Tables

•

Status of Change Request V_USMD130C

Master Data Governance

General Settings

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Process Modeling

Change Requests

Edit Statuses of Change Requests

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MDG Customization Tables

•

Priorities of Change Request V_USMD210C

Master Data Governance

General Settings

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Process Modeling

Change Requests

Define Priorities for Change Requests

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MDG Customization Tables

•

Reasons of Change Request V_USMD211C

Master Data Governance

General Settings

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Process Modeling

Change Requests

Define Reasons for Change Requests

15

MDG Customization Tables

•

Rejection Reasons of Change Request V_USMD212C

Master Data Governance Requests

General Settings

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Process Modeling

Change Requests

Define Rejection Reasons for Change

16

MDG Customization Tables

•

Actions for Change Request UIs V_USMD220C

Master Data Governance

General Settings

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Process Modeling

Change Requests

Define Actions for Change Request UIs

17

MDG Customization Tables

•

Step Types and Assigned Actions V_USMD230C & V_USMD2301

Master Data Governance

General Settings

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Process Modeling

Change Requests

Define Step Types and Assign Actions

18

MDG Customization Tables

•

Change Request Steps for Rule-Based Workflow V_USMD202C_SSW

Master Data Governance

General Settings

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Process Modeling

Change Requests

Define Steps for Rule-Based Workflow

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MDG BRF+ Decision Tables Process to be Modeled

Process to be Modeled

Start Requester Reviewer Approver End

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Process to be Modeled

Things to note: -

Decision tables model the workflow behavior. The requester step triggers the start of the workflow. So, technically, the requester step is outside the workflow.

-

All output options of each step must be modeled completely.

-

Status of each step must be modeled.

-

Background steps such as activation and verification need to be modeled.

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22

MDG BRF+ Decision Tables How to Model for MDG BRF+ Decision Tables

How to Model for MDG BRF+ Decision Tables

Each step in the diagram needs to contain the following:









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MDG BRF+ Decision Tables Process Re-modeled

Process Re-modeled

00 Request

02 02

07 10 REV 3 06

03 Background Step

07

01 05

20 APP 2 04

03

31 30 05 ACT 05 31

03

40 RES 4

06 08

50 RLB 08

06 *

05 60 COM 99

Dialog Step

REV:

Review

RES:

Resubmit

APP:

Approve

RLB:

Rollback

ACT:

Activate

COM:

Complete

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26

MDG BRF+ Decision Tables Model to Next-Step Decision Table

Model to Next-Step Decision Table

00 Request

07 10 REV 3 06

02 02

03

05

20 APP 2 04

03

03

40 RES 4

07

01

31 30 05 ACT 05 31

06 08

50 RLB 08

06 *

05 60 COM 99

Prev. Step

Prev. Action

Cond. Alias

New Status

New Step

00

…

REV

02

10

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28

Model to Next-Step Decision Table – Cont.

00 Request

07 10 REV 3 06

02 02

03

05

20 APP 2 04

03

03

40 RES 4

07

01

31 30 05 ACT 05 31

06 08

50 RLB 08

06 *

05 60 COM 99

Prev. Step

Prev. Action

Cond. Alias

New Status

New Step

10

05

APP

01

20

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29

Model to Next-Step Decision Table – Cont.

00 Request

07 10 REV 3 06

02 02

03

05

20 APP 2 04

03

03

40 RES 4

07

01

31 30 05 ACT 05 31

06 08

50 RLB 08

06 *

05 60 COM 99

Prev. Step

Prev. Action

Cond. Alias

New Status

New Step

10

06

RES

03

40

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30

Model to Next-Step Decision Table – Cont.

00 Request

07 10 REV 3 06

02 02

03

05

20 APP 2 04

03

03

40 RES 4

07

01

31 30 05 ACT 05 31

06 08

50 RLB 08

06 *

05 60 COM 99

Prev. Step

Prev. Action

Cond. Alias

New Status

New Step

20

03

ACT

05

30

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31

Model to Next-Step Decision Table – Cont.

00 Request

07 10 REV 3 06

02 02

03

05

20 APP 2 04

03

03

40 RES 4

07

01

31 30 05 ACT 05 31

06 08

50 RLB 08

06 *

05 60 COM 99

Prev. Step

Prev. Action

Cond. Alias

New Status

New Step

20

04

RES

03

40

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32

Model to Next-Step Decision Table – Cont.

00 Request

07 10 REV 3 06

02 02

03

05

20 APP 2 04

03

03

40 RES 4

07

01

31 30 05 ACT 05 31

06 08

50 RLB 08

06 *

05 60 COM 99

Prev. Step

Prev. Action

Cond. Alias

New Status

New Step

40

07

REV

02

10

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33

Model to Next-Step Decision Table – Cont.

00 Request

07 10 REV 3 06

02 02

03

05

20 APP 2 04

03

03

40 RES 4

07

01

31 30 05 ACT 05 31

06 08

50 RLB 08

06 *

05 60 COM 99

Prev. Step

Prev. Action

Cond. Alias

New Status

New Step

40

08

RLB

06

50

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34

Model to Next-Step Decision Table – Cont.

00 Request

07 10 REV 3 06

02 02

03

05

20 APP 2 04

03

03

40 RES 4

07

01

31 30 05 ACT 05 31

06 08

50 RLB 08

06 *

05 60 COM 99

Prev. Step

Prev. Action

Cond. Alias

New Status

New Step

30

31

COM

05

60

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35

Model to Next-Step Decision Table – Cont.

00 Request

02 02

07 10 REV 3 06

03 07

01 05

20 APP 2 04

03

31 30 05 ACT 05 31

03

40 RES 4

06 08

50 RLB 08

06 *

05 60 COM 99

Prev. Step

Prev. Action

Cond. Alias

New Status

New Step

30

31

REV

07

10

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36

Model to Next-Step Decision Table – Cont.

00 Request

07 10 REV 3 06

02 02

03

05

20 APP 2 04

03

03

40 RES 4

07

01

31 30 05 ACT 05 31

06 08

50 RLB 08

06 *

05 60 COM 99

Prev. Step

Prev. Action

Cond. Alias

New Status

New Step

50

…

COM

06

60

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37

Model to Next-Step Decision Table – Cont.

Table after completing all steps and branches Prev. Step

Prev. Action

Cond. Alias

New Status

New Step

00

…

REV

02

10

10

05

APP

01

20

10

06

RES

03

40

20

03

ACT

05

30

20

04

RES

03

40

40

07

REV

02

10

40

08

RLB

06

50

30

31

COM

05

60

30

31

REV

07

10

50

…

COM

06

60

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38

MDG BRF+ Decision Tables Model to Dialog-Step-Agent Decision Table

Model to Dialog-Step-Agent Decision Table

00 Request

07 10 REV 3 06

02 02

03

05

20 APP 2 04

03

03

40 RES 4

07

01

31 30 05 ACT 05 31

06 08

50 RLB 08

06

05 60 COM 99

*

Cond. Alias

Group

Step Type

Agent Type

Agent

REV

1

3

US



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40

Model to Dialog-Step-Agent Decision Table – Cont.

Table after completing all steps Cond. Alias

Group

Step Type

Agent Type

Agent

REV

1

3

US



APP

1

2

AG



RES

1

4

SU

INIT

Possible Agent Types • US: User (User Master) • O: Organizational Unit (Org. Structure) • C: Job (Org. Structure) • S: Position (Org. Structure) • AG: Role (Security Role) • SU: Special User (INIT: Initiator, LAST: Previous Agent)

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41

MDG BRF+ Decision Tables Model to Background-Step Decision Table

Model to Background-Step Decision Table

00 Request

02 02

07 10 REV 3 06

03 07

01 05

20 APP 2 04

03

31 30 05 ACT 05 31

03

40 RES 4

06 08

50 RLB 08

06 *

05 60 COM 99

Cond. Alias

Group

Processing Pattern

ACT

1

05

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43

Model to Dialog-Step-Agent Decision Table – Cont.

Table after completing all steps Cond. Alias

Group

Processing Pattern

ACT

1

05

RLB

1

08

COM

1

99

Possible Processing Types • • • • • • • • • •

01: 02: 03: 04: 05: 06: 07: 08: 98; 99:

Dialog (not applicable for this background step table) Call synch method Call sub-workflow Call data replication Activate (don’t bypass snap shot) Activate (bypass snap shot) Validate change request Rollback change request Error Complete

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44

MDG BRF+ Decision Tables Summary

Summary

•

BRF+ is a generic tool; MDG utilizes BRF+ in many ways – Change Request workflow routing is one of them

•

This document shows a simple example; the key point here is how the decision tables tie back to the different customization tables

•

Columns that were ignored can be used in modeling the process; they were just left out for the simplicity of this example – for example, priority can be used so that the same action on a CR could result in different paths for high priority than for low priority

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46

MDG BRF+ Decision Tables References

References

SCN: http://scn.sap.com/community/mdm/master-data-governance MDG Extensibility Guide: http://scn.sap.com/docs/DOC-7858 SAP Help: http://help.sap.com/mdg

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48

Thank you Contact information: Abdullah Azzouni Principal Consultant Palo Alto, CA [email protected]

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