High School Football Stadium Project Plan

High School Football Stadium Project Plan Group #5 Heath J Huxall Chih-Chun Wen Obaid Khan Akshay Bumb Seana Kim Amanda Teng

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Table of Contents 1

Introduction ........................................................................................................................... 3 High Level Purpose or Justification .....................................................................................................................3 Project Requirements ...........................................................................................................................................4 Key Stakeholders .................................................................................................................................................4 Project Budget/Cost .............................................................................................................................................5 Project Timeline ...................................................................................................................................................5 Potential Risks......................................................................................................................................................6 Key Deliverables and High Level Milestones ......................................................................................................7 High Level Critical Success Factors ....................................................................................................................8 Acceptance Criteria ..............................................................................................................................................9 Approvals .............................................................................................................................................................9

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Scope Statement .................................................................................................................. 10 Scope of this Project .......................................................................................................................................... 10 Solution Overview ............................................................................................................................................. 10 Project Deliverables Overview........................................................................................................................... 10 High Level Milestone Plan (HLMP) .................................................................................................................. 12 Assumptions ....................................................................................................................................................... 12

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Project Name: High School Football Stadium Project Sponsor: Plano High School Project Manager: Obaid Khan Date Prepared: September 30, 2014 Client/Customer: Plano High School

Project Document

Introduction High Level Project Purpose/Justification The purpose of this project is to develop a good quality football stadium for Plano high school. This stadium will contain all the necessary facilities and be developed in a manner that meets safety requirements and stakeholder qualifications. Such an establishment will provide students with better opportunities and motivate them to take their skills at the higher level. Additionally, this endeavor will establish a competitive edge over other schools in terms of a better stadium infrastructure and athletic environment for the school and community. Organization Structure:

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Project Requirements The following table presents the requirements that the project’s product, service or result must meet in order for the project objectives to be satisfied: Req. #

Requirement Description

1

The ability to safely maneuver across football stadium and field area.

2

The ability to enter and exit stadium in a safe manner.

3

Football field dimensions and conditions must meet stakeholder requirements.

4

Availability to hold and seat attendee capacity.

5

Access to restrooms facilities and running water.

6

The inclusion of lighting, electric, and sound provisions era dark, or during inclement weather.

7

Safety codes, zoning, and shelter requirements met in design.

Key Stakeholders The following table includes the list of stakeholders: Stakeholder

Priority

Interest in Project

School Administration

Key

Utilization; progress

Football team

Key

Functionality; progress

Sponsors

Key

Marketing, reputation; progress/changes

Students

Other

Association; progress

Community

Other

Association: traffic; progress

City Council

Other

Zoning/Codes; changes

Fire Department

Other

Safety Regulations; changes

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Project Budget/Cost Overall Budget is $25,000,000 ● Labor Cost $8,300,000 ● Material Cost $11,200,000 ● Non-labor Cost $5,500,000

Project Timeline The following table demonstrate the basic timeline of the project: Start Date

Event Description

No. of Days

10/01/2014

Select Project Team

1

10/01/2014

Develop Project Scope

3

10/06/2014

Investigate Site

2

10/08/2014

Budgeting and Cost Allocation

5

10/15/2014

Development of architectural design

5

10/22/2014

Develop resource planning and allocation

5

10/29/2014

Establish health and safety plans

2

Planning and Concept completed (Milestone)

0

11/03/2014

Source the needed Material

10

11/03/2014

Purchase special equipment’s

5

11/03/2014

Rent Machinery

5

11/17/2014

Source the needed labor

3

11/20/2014

Train Labor

2

Procurement and Purchasing Completed (Milestone)

0

12/01/2014

Lay Stadium Foundation

50

02/09/2015

Lay Turf

30

02/09/2015

Install Goalposts and On-Field Benches

3

02/11/2015

Build Bleachers

30

5

03/24/2015

Build Restrooms, Press Box, Box Office

30

Construction and Landscaping Complete (Milestone)

0

05/05/2015

Install Flood Lighting

10

05/05/2015

Arrange Stadium Electricity Fitting

20

06/01/2015

Develop the rooms and interior

25

06/01/2015

Start Washrooms fittings

25

07/03/2015

Paint the Stadium

20

Fitting/Furnishing Completed (Milestone)

0

07/31/2015

Meet Fire Code

5

08/06/2015

Gain City Council Approval

10

08/19/2015

Rectify errors and problems

5

08/25/2015

Meeting Stakeholders Requirement and Quality /Testing Completed (Milestone)

0

Potential Risks ● Improper planning of the schedule which may lead to delay in the task completion. ● ● ● ● ●

Exceeding budget. Improper change management. (Scope creep) Unforeseen events or construction workers casualty on site, causing delays in progress. Lack of available resources; on time. Not matching up to the expectation of the stakeholder.

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Key Deliverables and High Level Milestones High Level Milestones

Key Deliverables

Planning complete

● ● ● ● ● ●

Authorization Project Scope Cost plan Establish Health and safety plan Draw architectural plan Develop resources plan

Procurement and purchasing complete

● ● ● ● ●

Source materials needed Purchase special equipments Rent machinery's Source labor needed Explain workers there tasks

Construction & Landscaping complete

● ● ● ●

Begin construction Initiate Landscaping Establish Utilities Get proper marshals and safety experts to ensure buildings meet code

Fitting/Furnishing complete

● ● ● ● ●

Start Flooring Arrange Stadium Electric fittings Develop the rooms and interiors Start Washrooms fittings Paint the stadium

Quality/Testing Approval

● Meet Fire Code ● Gain City Council Approval ● Rectifications of errors and problems

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High Level Critical Success Factors .Company-wide understanding ● Project staff, experts, suppliers, clients and key stakeholders should be involved in different phases of the project. All of those involved must have commitment and share the same visions for the project. Up-to-date management plan ● All key stakeholders should be on board during the planning process and always know in which direction and step of the project ● Keeping open and effective communication within the team is absolutely essential. When working together, it is important for the team to be well-informed. Documentation of the project ● Make sure all key stakeholders are aware of risks and know where they can find it. If something happens, then the team can quickly find SOP to resolve the issue with the plan that has already been set in place.

Land

● ● ● ●

Finance

● Project total cost ● Fund raising

Product

● Target ● Pattern design

Sales/Marketing

● Company’s reputation ● Marketing strategy ● Advertisement promotion

Construction

● ● ● ●

Post-Service

● Administration committee ● Customer/ Complains service

Surrounding environment Land cost Traffic Community Infrastructure

Required quality Monitor and control Construction safety Environment pollution control

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Acceptance Criteria ● ● ● ● ● ● ● ● ●

Target dates Major functions Appearance Capacity, accuracy and availability Reliability Repair times Development costs Security / Safety Ease of use

Approvals Project Sponsor Name and Signature: ______________________________________________________________________________ William Murray Project Manager Name and Signature: ______________________________________________________________________________ Obaid Khan

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Scope Statement Scope of this Project This project will deliver a 60,000 sq. ft. football stadium that can host high school football games, practices, and various school events. The stadium will include turf with hash marks and yard lines and goalposts for the team to play on, benches on the field for team/staff, bleachers for both home and away team fans (capacity 8,000), electricity, a press-box, a box office, 150 sq. ft. electronic scoreboard, stadium lighting, sound, water, and public bathrooms. This project will not include locker rooms, parking lots, stadiums exterior landscaping, or concessions/amenities.

Solution Overview This football stadium should fundamentally provide full functionalities to the Plano high school and its football team. This stadium enables the Plano high school football team to practice in safe environments, and brings convenience of attendance to their families and friends. The Plano high school football team can take home advantages from holding the main matches with local opponents or famous rivals in this stadium. Moreover, it is anticipated that this football stadium supports local community involvements on athletic purposes as well as non-football purposes. The stadium itself causes a great pride of the regional football fans and gives some extent of reputation to the Plano high school. There can be more opportunities to open an event or a festival in that area, and its neighbors will be involved more in possible future activities.

Project Deliverables Overview This project contains 5 phases, which are Planning Phase, Procurement Phase, Construction Phase, Finishing phase and testing phase. In the planning phase, there are 4 main deliverables including Assemble project team, Develop project scope, Resource planning and Design. During Procurement phase, there are three main deliverables, which are purchase materials, rent equipments and contract laborers. The construction phase will be divided into Horizontal Construction and Vertical Construction. During horizontal construction, we will lay stadium foundation & turf and also install on field goalposts and benches. Among vertical construction, we will construct bleachers, build restrooms, press box and box office. The Finishing phase also have two main deliverables, Fitting and furnishing. In fitting, we will install floor lights, electric fittings, plumbing, electronic scoreboard and sound equipment. In furnishing, we will do the painting, develop room and interior design, and insert hash-marks and yard-lines. The final phase will be testing. In this phase, the stadium will be tested whether it meets fire code and will gain approval from city council. And we will rectify errors and problems if there are. If the testing result is good, the whole project is completed and the project is ready for use. 10

Work Breakdown Structure 1. Planning a. Assemble Project Team i. Review project components ii. Assign project roles b. Develop Project Scope i. Review project requirements ii. List relevant deliverables to meet requirements c. Resource Planning i. Visit site ii. Research/Analyze Material sources iii. Research/Analyze Labor sources iv. Select Appropriate Resource d. Design Phase i. Draw Architectural graphic ii. Develop health and safety plan iii. Acquire Approval iv. Recourse allocation 2. Procurement i. Purchase Materials ii. Rent Equipment iii. Contract Laborers 3. Construction a. Horizontal Construction i. Lay Stadium Foundation ii. Lay Turf iii. Install Goalposts and Benches b. Vertical Construction i. Construct Bleachers ii. Build restrooms iii. Build Press Box iv. Build Box Office 4. Finishing a. Fittings i. Install Flood lights ii. Install electric fittings iii. Install plumbing iv. Install electronic scoreboard v. Install sound equipment b. Furnishings i. Paint ii. Develop rooms, and interior design iii. Insert hash-marks and yard-lines. 5. Testing a. Quality Assurance i. Carry out inspections ii. Rectify issues or problems b. Acquiring Approvals i. Obtain City Council approval ii. Obtain Fire Safety approval

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High Level Milestone Plan (HLMP) High level milestones

Target date

Planning complete

10/31/2014

Procurement and purchasing complete

11/24/2014

Construction and landscaping complete

04/22/2015

Fitting and furnishing complete

06/24/2015

Quality and testing approval

07/22/2015

Assumptions List all assumptions related to your project scope. ● The site location has already been selected and the condition is good for building a football stadium. ● Zoning permits obtained. ● The local government bodies and departments (e.g. urban planning, highways, environmental, conservation), pre-approve the construction of the football stadium. ● The local community accepts the building of the stadium. ● The site of the football stadium has the ability to cope with the increased transportation and will give the football stadium good accessibility and will have enough parking spaces. ● All of the stadium planning requirements are correctly addressed and to satisfy the local authorities’ criteria and legal requirements. ● 8 hour workdays are 8AM-5PM with one hour break; 40 hour/week; 20 days/month. ● No delays due to unforeseen and unpredictable circumstances.

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