HFM_STUDENYGUIDE

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Management 11.1.2: Create &

Manage Applications

Student Guide - Volume II

D63786GC30

Edition 3.0

November 2013

D84382

Oracle University and (Oracle Corporation) use only.

Oracle Hyperion Financial

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Mark Mitsock

Disclaimer

Technical Contributors and Reviewers Ron Reiley Yuen Man Boronski

This document contains proprietary information and is protected by copyright and other intellectual property laws. You may copy and print this document solely for your own use in an Oracle training course. The document may not be modified or altered in any way. Except where your use constitutes "fair use" under copyright law, you may not use, share, download, upload, copy, print, display, perform, reproduce, publish, license, post, transmit, or distribute this document in whole or in part without the express authorization of Oracle.

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Editors

Restricted Rights Notice

Malavika Jinka Aju Kumar Anwesha Ray

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Author

1

Introduction Course Objectives 1-2 Course Agenda: Day 1 1-3 Course Agenda: Day 2 1-4 Course Agenda: Day 3 1-5 Course Agenda: Day 4 1-6 Course Agenda: Day 5 1-7 Lesson Objectives 1-8 Financial Management 1-9 Additional Financial Management Components 1-10 Product Integration 1-11 Financial Management Architecture 1-12 Client Tier 1-13 Middle Tier 1-14 Data Tier 1-15 External Services 1-16 Financial Management Business Process: Steps 1-17 Step 1: Entering Data 1-18 Step 2: Calculating Data 1-19 Step 3: Adjusting Data 1-20 Step 4: Translating and Consolidating Data 1-21 Step 5: Reviewing and Approving Data 1-22 Step 6: Running and Publishing Financial Reports 1-23 Activity Guide Business Scenario 1-24 Training Environment 1-26 Summary 1-27 Quiz 1-28 Lesson 1 Practice: Overview 1-31

2

Navigating Financial Management Objectives 2-2 Financial Management Components 2-3 Workspace: Overview 2-4 Logging On to Workspace 2-5 Metadata 2-6

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Contents

3

Managing Dimensions Objectives 3-2 Dimension Library 3-3 Applications 3-4 Shared Library 3-5 Creating Dimensions 3-6 Creating Associations Between Dimensions 3-8 Configuring Custom Dimensions 3-11 Setting Up Languages 3-13 Setting Up Enhanced Cell Text 3-15 Organizing Shared Library by Using Folders 3-16 Filtering Shared Library 3-17 Managing Dimensions in Classic Applications 3-18 Summary 3-20 Quiz 3-21 Practice 3: Overview 3-25

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Dimensions 2-7 Financial Management Data Dimensions 2-8 Dimension Hierarchies 2-10 Dimensions and Data 2-11 Value Dimension 2-12 Value Dimension: Example 2-13 Other Financial Management Dimensions 2-14 Navigating Financial Management 2-15 Opening Applications 2-16 Navigating Applications and Tasks 2-17 Consolidation Administration Module 2-19 Opening Documents 2-20 Setting the Point of View 2-23 Selecting Members 2-25 Selecting Members by Using Member Lists 2-26 Selecting Members from a Favorites Members List 2-28 Selecting Members by Typing a Member Name 2-29 POV Display Options 2-30 Summary 2-31 Quiz 2-32 Practice 2: Overview 2-35

Managing Dimension Members Objectives 4-2 Creating Dimension Members 4-3 Guidelines for Member Names 4-4 Modifying Member Properties 4-5 Common Consolidation Properties 4-7 System and Statistical Properties 4-9 Property Value Inheritance 4-10 Creating Alternate Hierarchies 4-12 Inserting Multiple Shared Members 4-13 Reordering and Moving Members 4-14 Deleting Members 4-15 Managing Orphan Members 4-16 Finding Members 4-17 Managing Members with Grid Editor 4-19 Modifying Members and Properties in Grid Editor 4-20 Modifying Property Values in Grid Editor 4-21 Creating and Deleting Members in Grid Editor 4-22 Summary 4-23 Quiz 4-24 Practice 4: Overview 4-28

5

Loading Metadata Objectives 5-2 Metadata Load Files: Overview 5-3 Formatting Metadata Load Files for Performance Management Architect 5-4 Setting Up Dimensions 5-5 Dimensions Section 5-6 Members Sections 5-7 Managing Languages 5-9 Hierarchy Sections 5-10 DimensionAssociations Section 5-12 Creating ADS Files with the Performance Management File Generator 5-13 Loading Metadata Process 5-14 Merge and Reorder Options 5-15 Creating Import Profiles 5-17 Defining Load Options 5-18 Mapping Dimensions 5-19 Mapping Properties 5-20 Running Import Profiles 5-21 Viewing Job Status 5-22

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4

6

Creating Applications Objectives 6-2 Applications and Performance Management Architect 6-3 Local and Shared Dimensions 6-4 Creating Applications by Using the Application Wizard 6-6 Defining Dimensions 6-7 Validating Applications 6-9 Adding Dimensions from the Shared Library 6-11 Changing Local Dimensions to Shared Dimensions 6-12 Shared Dimensions: Overriding Property Settings 6-13 Shared Dimensions: Activating Dimension Associations 6-14 Shared Dimensions: Excluding and Showing Members 6-15 Synchronizing Local with Shared Dimensions 6-16 Creating Classic Administration Applications 6-18 Summary 6-20 Quiz 6-21 Practice 6: Overview 6-25

7

Configuring Application Settings Objectives 7-2 Configuring Financial Management Application Settings 7-3 Exchange Rate Settings 7-4 PVA Translation Method 7-5 Consolidation Settings 7-6 Org by Period 7-7 Intercompany Aggregations 7-8 Consolidation Rules 7-9 Phased Submission Settings 7-10 Validation Account Settings 7-11 Dimension Security Settings 7-12 Metadata Security Filtering 7-13 Node Security 7-14 Document Attachment Settings 7-15 FDM Application Name Settings 7-16 Summary 7-17

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Loading Metadata from Interface Tables 5-23 Loading Metadata from Oracle Hyperion Data Relationship Management 5-24 Summary 5-25 Quiz 5-26 Practice 5: Overview 5-30

8

Configuring Accounts and Custom Dimensions Objectives 8-2 Accounts and Custom Dimensions: Overview 8-3 Setting Up Account Types and Hierarchies 8-4 Time Balance and Account Types 8-7 Dynamic Account Type 8-8 Group Label Account Type 8-9 Setting Up Accounts and Custom Dimensions 8-10 Assigning Custom Members to Accounts 8-12 Balance Sheet Accounts and Custom Dimensions 8-14 Custom Dimensions and Account Types 8-15 Setting Up Custom Members for Balance Sheet Movement 8-16 Auditing Data 8-18 Intercompany Account Properties 8-20 Other Account Properties 8-22 Summary 8-24 Quiz 8-25 Practice 8: Overview 8-29

9

Setting Up Entities, Calendars, and Scenarios Objectives 9-2 Setting Up Entities 9-3 Requirements for Entities 9-4 Entities and Journals 9-5 Entities and Intercompany Partners 9-6 Entities and the ICP Dimension 9-7 Adding Currencies 9-8 Setting Up Calendars 9-10 Setting Up Scenarios 9-12 Frequency and View 9-13 View and Missing Data 9-14 Scenarios and Process Management 9-15 Summary 9-17 Quiz 9-18 Practice 9: Overview 9-22

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Quiz 7-18 Practice 7: Overview 7-22

11 Loading and Extracting Data Objectives 11-2 Data Load and Extract Methods 11-3 Data Load Text Files 11-5 POV Dimension Section 11-6 Data Section 11-7 Descriptions Section 11-8 Column Order 11-9 Line-Item Detail Section 11-10 Submission Phase Section 11-11 Financial Management Data Storage and Retrieval 11-12 Subcube Dimensions and Performance 11-13 Guidelines for Managing Performance 11-15 Loading Data from Files 11-17 Merge Option: Overwriting Application Data with Load File Data 11-19 Replace Option: Replacing Data with Load File Data 11-20 Accumulate Option: Accumulating Application Data with Load File Data 11-21 Accumulate Within File Option: Loading Totals into Applications 11-22 Extracting Data 11-24 Copying Data 11-27 Removing Data 11-29 Summary 11-30 Quiz 11-31 Practice 11: Overview 11-35

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10 Deploying Applications Objectives 10-2 Application Deployment Process 10-3 Validating Applications 10-4 Comparing Applications 10-5 Duplicating Applications 10-7 Deploying Applications 10-9 Viewing Job Status 10-11 Disabling Application Modules 10-12 Summary 10-13 Quiz 10-14 Practice 10: Overview 10-17

13 Creating, Loading, and Extracting Member Lists Objectives 13-2 Member Lists: Overview 13-3 System-Defined Member Lists 13-4 User-Defined Member Lists 13-5 Creating Member Lists 13-6 Identifying Member Lists in a File 13-8 Creating Static Member Lists 13-10 Creating Dynamic Member Lists for the Entity Dimension 13-13 Creating Dynamic Member Lists for Other Dimensions 13-14 About Dynamic POV Member Lists 13-15 Creating Dynamic POV Member Lists 13-16 Dynamic POV Member List Example 13-17 Using Dynamic POV Member Lists 13-18 Loading Member Lists 13-19

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12 Entering Data by Using Data Grids Objectives 12-2 Data Grids: Overview 12-3 Creating and Managing Documents 12-4 Creating Data Grids 12-6 Setting Up Grid Layout 12-7 Member Selection for Data Grids 12-8 Data Grid Display Options 12-10 Data Grid POV Options 12-11 Saving Data Grids 12-12 Entering Data 12-13 Spreading Data 12-15 Calculating Data 12-16 Calculation Options 12-17 Adding Cell Text and Document Attachments 12-18 Adding Line-Item Detail 12-20 Viewing Member Properties 12-21 Opening Data Grids in Smart View 12-22 Retrieving Data from FDM 12-23 Summary 12-24 Quiz 12-25 Practice 12: Overview 12-29

14 Managing Rules by Using Calculation Manager Objectives 14-2 Financial Management Rules 14-3 Calculation Manager Overview 14-4 Calculation Manager and VB Script 14-5 Rule Types and Rule Sets 14-6 Rules 14-8 Formula Components 14-10 Creating Rules 14-12 Editing Rules in Script View 14-14 Creating Rule Sets 14-15 Validating Rules 14-17 Deploying Rules 14-18 Importing and Exporting Calculation Manager Objects 14-20 Importing Script-Based Rules Files 14-22 Summary 14-25 Quiz 14-26 Practice 14: Overview 14-30 15 Provisioning Users and Groups Objectives 15-2 Levels of Security 15-3 User Authentication 15-4 Task Security 15-5 Artifact Security 15-6 Data Security 15-7 Security Roles: Overview 15-8 Security Roles: Categories 15-10 Assigning Security Roles 15-11 Summary 15-13 Quiz 15-14 Practice 15: Overview 15-17

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Extracting Member Lists 13-20 Summary 13-21 Quiz 13-22 Practice 13: Overview 13-26

17 Creating Data Forms Objectives 17-2 Data Forms: Overview 17-3 Data Forms: Context Menu 17-5 Calculating in Data Forms 17-6 Creating Data Forms 17-7 Defining Columns and Rows 17-8 Setting Column and Row Options 17-10 Formatting Columns and Rows 17-12 Setting Up Relative Time Periods 17-14 Adding Custom Calculations 17-16 Setting Up Text Rows and Columns 17-18 Defining the Point of View 17-19 Setting Data Form Display Options 17-21 Setting Heading Defaults 17-22 Adding On Demand Rules 17-23 Viewing Scripts 17-24 Summary 17-25 Quiz 17-26 Practice 17: Overview 17-30

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16 Assigning Access to Data and Documents Objectives 16-2 Application Settings and Security 16-3 Data Access Levels 16-5 Access to Data Cells 16-6 Document Access 16-7 Security Classes 16-8 Assigning Access to Security Classes 16-9 Running Security Reports 16-11 Configuring Security Auditing 16-13 Running Audit Reports 16-15 Loading Security Information from Text Files 16-17 Security Files 16-18 Loading Security Files 16-20 Extracting Security 16-22 Summary 16-23 Quiz 16-24 Practice 16: Overview 16-28

19 Entering Intercompany Data Objectives 19-2 Intercompany Transactions: Overview 19-3 Intercompany Account Balances 19-4 Elimination Process 19-5 Plug Accounts 19-6 Intercompany Eliminations and the Value Dimension 19-7 Setting Up Entities for Intercompany Data 19-8 Setting Up Accounts for Intercompany Data 19-9 Creating Intercompany Matching Reports 19-10 Running Intercompany Matching Reports 19-12 Formatting Intercompany Reports with Oracle BI Publisher 19-13 Intercompany Transactions Module 19-14 Summary 19-15 Quiz 19-16 Practice 19: Overview 19-19 20 Adjusting Data by Using Journals Objectives 20-2 Journals: Overview 20-3 Viewing Automated Consolidation Journals 20-4 Journals and the Value Dimension 20-6 Multiple Journal Postings 20-7 Creating Parent and Contribution Adjustments 20-8 Opening Periods for Journal Entries 20-9 Journal Process 20-10 Creating Journal Templates 20-11 Setting the Point of View 20-13 Creating Journals 20-14

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18 Creating and Managing Task Lists Objectives 18-2 Task Lists: Overview 18-3 Organizing Task Lists 18-4 Creating Task Lists 18-5 Adding Items to Task Lists 18-6 Adding Related Content 18-8 Adding Links 18-9 Summary 18-10 Quiz 18-11 Practice 18: Overview 18-15

21 Translating Data Objectives 21-2 Data Translation: Overview 21-3 Default Translation Process 21-4 Data Grids and Data Forms for Exchange Rates 21-5 Translating Financial Data in Data Grids 21-7 Checking Translation Status 21-8 Summary 21-10 Quiz 21-11 Practice 21: Overview 21-15 22 Running Consolidations Objectives 22-2 Financial Management Business Process 22-3 Consolidation: Overview 22-4 Consolidation Process 22-5 Consolidation and the Value Dimension 22-6 Checking Calculation Status 22-7 Consolidation of Children by Percentages 22-9 Ownership Management 22-10 Assigning Ownership by Period 22-11 Calculating Ownership Using Shares 22-13 Managing Equity Pickup by Using the Equity Pickup Task 22-15 Consolidating Data 22-16 Setting Data Process Control Display Options 22-19

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Creating Journals from Recurring Templates 20-16 Creating Auto-Reversing Journals 20-17 Submitting, Reviewing, Approving, and Posting Journals 20-18 Viewing Journal Adjustments 20-20 Viewing Adjusted Data in Data Grids 20-21 Viewing Adjustments in the Entity Details Report 20-22 Creating Journal Reports 20-23 Setting Up Columns and Filters 20-24 Running Journal Reports 20-26 Summary 20-27 Quiz 20-28 Practice 20: Overview 20-32

23 Managing the Review Cycle by Using Process Management Objectives 23-2 Process Management: Overview 23-3 Process Units 23-4 Process States 23-5 Process Management Security Roles 23-6 Process Management Options 23-7 Phased Submissions 23-8 Process for Setting Up Phased Submissions 23-10 Configuring Application Settings 23-11 Setting Up Submission Groups 23-12 Assigning Submission Groups 23-14 Security Access for Process Units 23-15 Viewing Process Unit Status 23-16 Viewing Status for Multiple Submission Phases 23-17 Validating Process Units 23-18 Validation Accounts: Overview 23-20 Viewing Validation Account Details 23-21 Moving Process Units Through the Review Cycle 23-22 Selecting Review Levels 23-24 Email Alerts 23-25 Viewing Review History 23-27 Viewing Process Level in Data Grids 23-28 Managing Process Unit States in Data Grids 23-29 Locking and Unlocking Data 23-30 Summary 23-32 Quiz 23-33 Practice 23: Overview 23-37 24 Synchronizing Data and Migrating Applications Objectives 24-2 Data Synchronization: Overview 24-3 Creating Mapping Tables 24-4 Creating Data Synchronizations 24-6 Specifying Source and Destination 24-7 Mapping Source Dimensions to Destination Dimensions 24-8

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Viewing Status for All Periods 22-20 Summary 22-21 Quiz 22-22 Practice 22: Overview 22-26

25 Analyzing Data with Smart View Objectives 25-2 Smart View: Overview 25-3 Smart View Installation Components 25-4 Typical Business Process for Smart View 25-5 Components of Smart View 25-6 Accessing the Smart View Ribbon 25-7 Connecting to Data Sources 25-8 Specifying Smart View Options 25-10 Viewing and Analyzing Data by Using Ad Hoc Analysis 25-12 Drilling into Dimension Hierarchies 25-13 Pivoting Dimensions 25-14 Changing the Point of View 25-15 Changing Members 25-16 Displaying Cell Text 25-18 Creating Free-Form Worksheets 25-19 Adding Formulas and Preserving Formatting 25-21 Drilling Through to ERP Systems 25-23 Calculating, Translating, and Consolidating Data 25-25 Adjusting Data Values 25-26 Submitting Data 25-28 Opening Grids and Forms in Smart View 25-29 Summary 25-31 Quiz 25-32 Practice 25: Overview 25-36

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Adding Filters to Source Dimensions 24-9 Inserting Mapping Tables 24-11 Saving Data Synchronizations 24-12 Validating Data Synchronizations 24-13 Executing Data Synchronizations 24-14 Viewing Data Flows 24-15 Migrating Applications by Using Lifecycle Management 24-16 Exporting Financial Management Applications 24-17 Exporting Performance Management Architect Artifacts 24-18 Exporting Users, Groups, and Security Role Assignments 24-19 Importing Artifacts 24-20 Exporting and Importing Individual Artifacts 24-22 Summary 24-24 Quiz 24-25 Practice 24: Overview 24-29

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Schedule:

Timing

Topic

30 minutes

Lecture

20 minutes

Practice

50 minutes

Total

Instructor Note Practices Tip: The “Creating a Dynamic Member List” exercise is challenging. Plan on helping individual students with syntax and troubleshooting after they load their member list file. You can use the finished file in the solutions folder to compare to the students file to try to spot mistakes. Dynamic POV Member Lists: The SalesUnitPrice data grid in both the Reports and Training applications uses a dynamic POV member list that changes based on the selected Entity if you want to demo it. When you change the entity to any of the Connecticut entities, it shows columns only for Software, for non-Connecticut entities it shows columns for both Hardware and Software.

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Creating, Loading, and Extracting Member Lists

After completing this lesson, you should be able to: • Describe system-defined and user-defined member lists • Create static member lists • Create dynamic and dynamic POV member lists • Load and extract member lists

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Objectives

A member list is a subset of related members that belong to a single dimension. Account Dimension

Member List

Income Before Taxes Gross Margin Total Revenue

Total Revenue Sales Sales Interco

Total Costs

Total Costs Salaries Interest Expense Admin Expense

Admin Expense

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Member lists can reduce the time that you spend browsing member hierarchies in data grids and data forms. For the example in the slide, if Total Revenue, Total Costs, and Administration Expenses are used frequently in the point of view for the Account dimension, your administrator can create a member list named Profit. You can then select members from the list, instead of browsing through the hierarchy of the Account dimension. You can also use member lists in rules and in Financial Reporting and Web Analysis. For example, you can write a rule that calculates all members of a member list, or run a report for all members of a member list. Two types of member lists are used in Financial Management: • System-defined member lists • User-defined member lists

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Member Lists: Overview

Income Before Taxes

Children of parent member list

Gross Margin Total Revenue

Base member list Sales

Sales

Sales

Sales Interco

Sales Interco

Sales Interco Salaries

Total Costs Interest Chgs Salaries Admin Expense Interest Expense Admin Expense

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After an application is created and metadata is loaded, the system generates system-defined member lists. System-defined member lists group members according to common properties, such as all children of a specified parent or all base members of a specified dimension. For the example in the slide, Sales and SalesInterco are shown as children of Total Revenue, and Sales, SalesInterco, Salaries, Interest Charges, and Administration Expense are shown as base members in a hierarchy.

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System-Defined Member Lists

Create user-defined member lists to customize your application. Income Before Taxes

Static member list

Gross Margin

Dynamic member list

Total Revenue Sales Sales Interco

Total Costs Total Revenue Salaries Total Costs Interest Chgs

Total Costs

Admin Expense Salaries

Admin Expense

Interest Expense Admin Expense

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User-defined members lists are static or dynamic. Static member lists contain user-specified dimension members. To add members to static lists (for example, to add accounts to a static Account member list, such as ProfitandLoss), you must add the members manually. Dynamic member lists contain members that, at run time, meet specified criteria. Because the lists are built dynamically, they are updated when they are retrieved. For the example in the slide, Total Revenue, Total Costs, and Administration Expense are shown as members of the static list and Total Costs, Salaries, Interest Charges, and Administration Expense are shown as members of the dynamic list. Dynamic Tip: Static lists are helpful when you need a standard list, such as a list of tax accounts.

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User-Defined Member Lists

• •

Create member lists in a text file that you load into your application. Include definitions for all user-defined member lists in a single file. Sub EnumMemberLists() Dim aEntityLists(2) Dim aAccountLists(1) If HS.Dimension = "Entity" Then aEntityLists(1) = "UnitedStates" aEntityLists(2) = "Europe" HS.SetMemberLists aEntityLists ElseIf HS.Dimension = "Account" Then aAccountLists(1) = "ProfitAndLoss" HS.SetMemberLists aAccountLists End If End Sub

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You can use a text editor, such as Microsoft Notepad, to create member list files. Member list creation process: 1. Identify the number of lists for the dimension and the name and number ID for each list. 2. Following Microsoft Visual Basic script syntax, add members to each static and dynamic list. The example in the slide shows the following syntax for creating two Entity member lists and one Account member list: Sub EnumMemberLists () Dim aEntityLists(2) Dim aAccountLists(1) If HS.Dimension = “Entity” Then

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Creating Member Lists

ElseIf HS.Dimension = “Account” Then aAccountLists(1) = “ProfitAndLoss” HS.SetMemberLists aAccountLists End If End Sub

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aEntityLists(1) = “UnitedStates” aEntityLists(2) = “Europe” HS.SetMemberLists aEntityLists

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Use the EnumMemberLists subroutine to specify the number of member lists and the names of the member lists. Sub EnumMemberLists() Dim aEntityLists(2) Dim aAccountLists(1) If HS.Dimension = "Entity" Then aEntityLists(1) = "UnitedStates" aEntityLists(2) = "Europe" HS.SetMemberLists aEntityLists ElseIf HS.Dimension = "Account" Then aAccountLists(1) = "ProfitAndLoss" HS.SetMemberLists aAccountLists End If End Sub

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Each member list file must include an EnumMemberLists subroutine to specify which dimensions have member lists, the number of lists for each dimension, and the name of each member list. The following table describes the syntax shown in the slide: Syntax

Description

Dim aElementLists(n)

Specifies the number of lists for each statement. Element = dimension name n = total number of member lists for this element For example, if the file contains four member lists for the Entity dimension, the syntax is Dim aEntityLists(4).

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Identifying Member Lists in a File

Description

aElementLists(n) = “ListName”

Specifies the name and numeric ID for each list. Element = dimension name n = ID number of the list “ListName”= name of the list For example, to set the name for the first Entity member list as UnitedStates, use aEntityLists(1) = “UnitedStates”.

HS.SetMemberLists aElementLists

Sets the specified names and numeric IDs. Element = dimension name For example, to set the name and ID number of the lists for the Entity dimension use HS.SetMemberLists aEntityLists.

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Syntax

Use the EnumMembersInList subroutine to create static and dynamic member lists.

Sub EnumMembersInList() If HS.Dimension = "Account" Then If Hs.MemberListID=1 Then HS.AddMemberToList "Sales" HS.AddMemberToList "SalesInterco" HS.AddMemberToList "Purchases" HS.AddMemberToList "PurchasesInterco" End If End If End Sub

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You use the EnumMembersInList subroutine to add members to a list. For a static member list, you list all members of the list in the script. For all dimensions except Entity, you use the HS.AddMemberToList statement, in which you must specify a member. For the Entity dimension, you use the Hs.AddEntityToList statement, in which you must specify a member and its parent.

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Creating Static Member Lists

Syntax

Description

HS.MemberListID=n

Specifies the member list by its numeric ID. n = numeric ID assigned to the member list in the EnumMemberLists subroutine

HS.AddMemberToList "Member"

Adds members to a list for dimensions other than Entity. Member = member name The following example adds the Sales member to the member list: HS.AddMemberToList "Sales"- Specifies the members to include in the list.

HS.AddEntityToList “Parent”, “Member”

Adds members to a list for the Entity dimension. Parent = parent of the member that you are adding Member = a member of the Entity dimension The following example adds the CA_Top member to the member list: HS.AddEntityToList “WestRegion”, “CA_Top”

Sample Script The following member list script creates two Entity member lists and one Account member list: Sub EnumMemberLists() Dim aEntityLists(2) Dim aAccountLists(1) If HS.Dimension = "Entity" Then aEntityLists(1) = "UnitedStates" aEntityLists(2) = "Europe" HS.SetMemberLists aEntityLists ElseIf HS.Dimension = "Account" Then aAccountLists(1) = "ProfitAndLoss" HS.SetMemberLists aAccountLists End If End Sub Sub EnumMembersInList() If HS.Dimension = "Entity" Then If HS.MemberListID=1 Then

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The following table describes the functions that you use within the EnumMembersInList subroutine to add members to lists:

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HS.AddEntityToList "WestRegion","CA_Top" HS.AddEntityToList "EastRegion","CT_Top" ElseIf HS.MemberListID=2 Then HS.AddEntityToList "Europe","ITA_Top" HS.AddEntityToList "Europe","FRA_Top" HS.AddEntityToList "Europe","UK_Top" End If ElseIf HS.Dimension = "Account" Then If HS.MemberListID=1 Then HS.AddMemberToList "Sales" HS.AddMemberToList "SalesInterco" HS.AddMemberToList "Purchases" HS.AddMemberToList "PurchasesInterco" End If End If End Sub

Dynamic member lists select members from a dimension based on specified criteria. Loops through the dimension members If HS.Dimension = "Entity" Then If HS.MemberListID=1 Then ELi=HS.Entity.List("","") For i=Lbound(ELi) to Ubound(ELi) If (StrComp(HS.Entity.DefCurrency(ELi(i)), “USD”,vbTextCompare)=0) Then HS.AddEntityToList "",ELi(i) End If Next End If End If

Creates an array of the dimension members

Checks the currency property of each member

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For Dynamic member lists, instead of listing all members of the member list, you enter rules to select members that meet specified criteria. Criteria are member properties such as currency or account type. The list is generated dynamically each time it is accessed by a user. For the example in the slide, the list of entities is received into an array. For each entity in the array, the value of the DefaultCurrency property is compared with the preferred value of USD. If the value is equal to USD, the entity is added to the list. Then the next entity in the array is processed.

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Creating Dynamic Member Lists for the Entity Dimension

Creates an array of the dimension members

Loops through the dimension members

Ali=HS.Account.List("","") For i=Lbound(ALi) to Ubound(ALi) If (StrComp(HS.Account.AccountType(ALi(i)),"asset",vbTextCompare)=0) Then HS.AddMembertoList ALi(i) End If Next

Checks the account type property of each member

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The example in the slide shows the following syntax for creating a dynamic member list in the Account dimension for all accounts of the Asset account type: Ali=HS.Account. List(““,””) For i=Lbound(ALi) to Ubound(ALi) If (StrComp(HS.Account.AccountType(ALi(i)),”asset”,vbTextCompare)=0) Then HS.AddMembertoList ALi(i)

End If Next

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Creating Dynamic Member Lists for Other Dimensions

The available columns for LinesOfBusiness change based on the Entity member selected for the POV.

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You use dynamic POV member lists in the rows or columns of data grids and data forms. They allow you to change the rows or columns displayed for a dimension based on the currently selected members of the Entity, Period, Year, or Scenario dimension in the POV. You can base the member list on more than one POV dimension, for example, on the current combination of Scenario and Period. In the slide example, the LinesOfBusiness dimension contains hardware and software products. Entities in Connecticut do business only in software; entities in all other states do business in both hardware and software. A dynamic POV member list is used in the row section of the data form. When the user selects an entity in Connecticut in the POV, the member list displays rows for software products only; when the user selects an entity in any other state, the form displays rows for both hardware and software products .

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About Dynamic POV Member Lists

• •

•

The member list name must have the suffix (@POV), for example: LOB by State(@POV). Use the HS.MemberList function to retrieve the current POV member; for example, HS.MemberListYear. The valid POV dimensions you can reference in dynamic POV member lists are Entity, Year, Scenario, and Period. ElseIf HS.Dimension aCustom1Lists(1) aCustom1Lists(2) aCustom1Lists(3)

= = = =

"LinesOfBusiness" Then "Business" "LinesOfBusiness" "LOB By State(@POV)"

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Creating Dynamic POV Member Lists

Stores the current Entity POV member.

Loops through the dimension members in Ali and adds them to the member list.

ElseIf HS.MemberListID = 3 Then EntityPOV=HS.MemberListEntity If HS.Entity.IsCHild("CT_TOP",EntityPOV)Then Ali=HS.Custom("LinesOfBusiness").List("Software","[BASE]") Else Ali=HS.Custom("LinesOfBusiness").List("AllLinesOfBusiness","[BASE]") End If For i=Lbound(ALi) to Ubound(ALi) HS.AddMembertoList ALi(i) Next

Sets the LinesOfBusiness members stored in the Ali variable based on whether or not the current POV entity is a child of CT_TOP.

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In the slide example: 1. The HS.MemberListEntity function retrieves the currently selected entity POV member and stores it in the EntityPOV variable. 2. An If..Then...Else statement checks whether the current entity member is a child of CT_TOP. If it is, then the base members of the Software member are stored in the Ali variable. For all other entities (the Else condition), the base members under the AllLinesOfBusiness member are stored in the Ali variable . 3. The For...Next statement adds the members stored in Ali to the member list.

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Dynamic POV Member List Example

The dynamic POV member lists available for each dimension display at the bottom of the Member Selection dialog box.

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Using Dynamic POV Member Lists

You load member lists from the Load Application Elements task.

Select the member list file to load.

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After creating a member list script file, you load it into your application. You load member lists using the Load Application Elements task. Before loading the file, you can scan to verify that it is formatted correctly. When you modify the file, you must reload it into the application. Tip: If you click the Scan button, the syntax is checked; the members that are retrieved are not checked. To load member lists: 1. Select Consolidation, then Load, and then Application Elements. The Load Application Elements task is displayed. 2. In the Member Lists section, click Browse to select the member list that you want to load. 3. Optional: On the Load Members Lists, click Scan to check the syntax of the member list. 4. Click Load to load the member list. 5. Click Log to verify that the member list is loaded successfully.

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Loading Member Lists

You extract member list from the Extract Application Elements task.

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You extract member lists in the Extract Application Elements task. Extracted member lists are saved as ASCII files. By default, member lists have the file extension LST. To extract member lists: 1. Select Consolidation, then Extract, and then Application Elements. The Extract Application Elements task is displayed. 2. In the Member Lists section, click Extract. A Download button is displayed in the Member Lists section. 3. Click Download. The File Download dialog box is displayed. 4. Click Save. The Save As dialog box is displayed. 5. Browse to a location where you want to save the file, and click Save.

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Extracting Member Lists

In this lesson, you should have learned how to: • Describe system-defined and user-defined member lists • Create static and dynamic member lists • Load and extract member lists

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Summary

Select a user-defined member list. a. Parent b. Base c. Child d. Income Accounts e. Descendants

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Answer: d

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Quiz

You use EnumMembersList to specify the names of member lists. a. True b. False

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Answer: a

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Quiz

You use the HS.AddMemberToList statement to add members to lists for all dimensions except one. Identify the odd one. a. Account b. Entity c. Scenario d. Period

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Answer: b

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Quiz

You enter rules to select members for a dynamic member list. a. True b. False

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Answer: b

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Quiz

Practice 13-1: Loading and Using Member Lists Practice 13-2: Creating a Dynamic Member List

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Practice 13: Overview

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Managing Rules by Using Calculation Manager

After completing this lesson, you should be able to: • Describe Financial Management rules and Calculation Manager • Create rules • Create rules sets • Validate rules • Deploy rules • Import and export Calculation Manager objects • Import script-based rules files

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Objectives

Financial Management rules provide powerful, customized calculations, such as: • Ratios and variance analyses • Currency conversions and exchange rate differences • Custom consolidations

%

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Financial Management rules provide powerful, customized calculations, such as: • Calculating data that cannot be calculated through a hierarchical aggregation, such as ratios and variance analyses • Performing complex currency conversions and calculating exchange rate differences • Performing custom consolidations for statutory reporting requirements

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Financial Management Rules

Calculation Manager

Design

Validate

Deploy

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You use Calculation Manager to design, validate, and deploy calculations that enable you to solve business problems. The user interface provides a graphical design environment that enables you to build complex calculations easily. Calculation Manager enables you to break rules into individual rule components that can be shared between applications. For example, you can create a formula to calculate “days sales outstanding,” and then reuse the formula in all applications that require this calculation. Rules created in Calculation Manager are stored in the Calculation Manager database. The rules are validated against the dimension metadata in Performance Management Architect and the deployed Financial Management application. To activate the rules in your Financial Management applications, you deploy the rules from Calculation Manager to your Financial Management application server. You can deploy Calculation Manager rules to both Financial Management applications built in Performance Management architect and to Classic Administration applications.

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Calculation Manager Overview

Calculation Manager

FinApp Application

FINAPP_CalcMgr.rle

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Rules for Financial Management application use Microsoft Visual Basic Script (VB Script) syntax, enhanced with special functions for Financial Management. Calculation Manager provides a graphical interface that enables you to create Financial Management rules without requiring knowledge of VB Script syntax. You create graphical rules in Calculation Man ager, and when you deploy the rules to your Financial Management applications, Calculation Manager automatically converts the graphical rules to a VB Script file, and then loads the file into the application. In the slide example, rules are deployed from Calculation Manager to a Financial Management application named FinApp. Note: You are not required to use Calculation Manager to create Financial Management rules. If you are knowledgeable of VB Script, you can create VB Script files in a text editor or other scripting tool and load the script file directly into your Financial Management application using the Load Application Elements task.

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Calculation Manager and VB Script

The Calculate rules run when you select Calculate in a data grid or data form.

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The rules for each Financial Management application are organized into eleven rule types. For each rule type, you create a rule set. You can create more than one rule set for each type, but you can deploy only one rule set for each type to the application. You execute the rules for a rule type by performing actions within Financial Management. For the example in the slide, when you select Calculate from the shortcut menu of a data grid, the rules for the Calculate rule type are executed.

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Rule Types and Rule Sets

Rule Type

Description

Calculate

Set account values based on formulas. You can run Calculate rules from data grids, data forms, and the Process Control task. Calculate rules are executed automatically when you consolidate an entity.

Dynamic

Create formulas for accounts with the Dynamic account type. Dynamic accounts accurately calculate YTD and Periodic values that are not calculated correctly by the aggregation of base member values. Dynamic rules are valid only for dynamic accounts, and are executed automatically when you open data grids and data forms that contain accounts with the account type Dynamic.

Translate

Perform custom currency translations. You can run Translate rules from data grids, data forms, and the Process Control task. Translate rules are executed automatically when you consolidate if the parent currency is different than the child currency.

Consolidate

Perform customized consolidation and elimination calculations. You run Consolidate rules from data grids and the Process Control task.

Equity Pick Up

Perform customized ownership calculations for entities. You run Equity Pick Up rules from data grids or the Manage Equity Pick Up task.

Allocate

Set allocate data from a source to multiple destinations. You run Allocate rules from data grids or data forms.

Input

Configure parent members to allow data entry. Input rules are executed when you open an application.

No Input

Configure members to prevent data entry. No Input rules are executed when you open an application.

Transaction

Configure accounts to allow posting of data from the Intercompany Transaction module. Transaction rules are executed when you open an application.

Generic

Reuse rules in rule sets for more than one rule type. For example, you create a rule for rounding that you use in your Calculate and Translate rule sets. You must add Generic rules to a rule set for one or more of the other rule types in order to deploy them in a Financial Management application. You can nest generic rule sets within rules sets for any rule type.

Global

Use Generic rules to set global values that you can use in all calculation types. These rules run before all other rule types. For example, you could create a rule that defines variables for names of your exchange rate accounts and then reuse the variables as needed in rules for other calculation types.

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The following table describes the Financial Management rule types:

Loop component Condition Formula component component

Scope of the Condition component The formula and range components are located within the scope of the Condition component. Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

A rule is a Calculation Manager object that consists of calculations grouped into components. You design a rule by dragging components from the Rule Palette to the flow chart. Each component performs a separate task. Condition Components A condition component comprises conditional statements (If...Then statements) that are either true or false. You insert other rule components within the scope of the condition component. If the condition is true, Calculation Manager executes the components within the scope of the condition component. If the condition is false, the components within the condition are skipped. You use condition components to limit the members for which a rule is executed. For example, if a calculation is valid only for the Forecast scenario, you can create a condition to test whether the current scenario in the point of view is Forecast. For the example in the slide, the loop and formula components are within the scope of the condition component. They are executed only if the condition specified for the condition component evaluates to true.

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Rules

Loop Components

Types of loop components: • A member range component creates a loop for a range of members based on a Financial Management member list. Execution of the components within the scope of the loop is repeated for each member in the list. • A data range component creates a loop for all accounts that have data for a specified point of view. For example, if you create a data range component for California, Actual, January, the components in its scope are executed for all accounts that have data for the California entity for the January period and the Actual scenario. • A fixed loop component creates a loop that repeats for a specified number of iterations. For example, you could specify a loop that repeats the execution of the components in its scope 10 times. The example in the slide shows a member range component that uses the Descendants member list of the TotalAssets account as its range. Because the OpeningBalance formula component is within the scope of the member range component, it is executed for each account that is a descendant of the TotalAssets account. Script Components A script component contains rules written in the Microsoft Visual Basic Script (VB Script) programming language. Tip: When you add a script component to a rule, you can optionally right-click the component and select Convert to Graphical to convert the script-based rules to graphical components.

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A loop component repeats the execution of the components within its scope based on specified criteria.

Destination

Condition

Source

Functions

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Formula components are the primary components of a rule. You use them to assign values to accounts or to clear account values. The formula component comprises calculation statements that assign values to accounts based on your defined formula. To create the calculation statements, you add rows to grids in the formula component. Each calculation statement in the grid consists of a destination expression and a source expression. The destination expression is displayed on the left of the equal sign, and the source expression is displayed on the right. You use dimension keywords to identify the dimensions for the members included in the expressions. Dimension keywords for standard dimensions consist of the first letter of the dimension followed by a pound sign (#). For example, A#Sales identifies the Sales member of the account dimension. Dimension keywords for custom dimensions consist of the dimension alias or short name followed by a pound sign. For example, Flows#ClosingBalance identifies the ClosingBalance member of the Flows dimension.

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Formula Components

The example in the slide shows a formula component with two grids: • In the first row of the first grid, the destination is the Surplus member of the Account dimension. The source expression retrieves values for the TotalLiabEquity and TotalAssets accounts and calculates their difference. • You can use functions within source and destination expressions. In the second grid, the Last function is used with the P# keyword and the Prior function is used with the Y# keyword to retrieve values for the last period of the prior year. The condition statement verifies that it is not the application’s first year. If the condition is true, the calculation statement in the grid is executed; otherwise, it is skipped.

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Data is retrieved from the dimension members specified in the source expression and written to the members specified in the destination expression. • You can specify members from the account, custom, and ICP dimensions in the destination expressions. • You can specify members from any dimension in the source expression. • You can use standard math operators to perform calculations on the source data before it is written to the destination. For example, you increase the source data values by 10% before writing the values to the destination. • You can also add condition statements to grids. The calculation statements in the grid are executed only if the condition evaluates to true.

Drag components from the Rule Palette to the flow chart.

Use the tabs to configure the selected component.

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You create rules for the rule types required by your application. When you add components to a rule, you can create components for the rule or you can reuse components. For example, you create a formula component for Rule1 named Balances that retrieves opening balances for accounts. When you create Rule 2, you can reuse the Balances component. Note: You cannot reuse loop or condition components. However, you can copy and paste loop or condition components between rules.

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Creating Rules

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To create rules: 1. Log on to Workspace. 2. In Performance Management Architect, select Navigate, then Administer, and then Calculation Manager. 3. Expand Financial Management. 4. Expand the application for which you want to create a rule. 5. Expand the rule type for the rule. For example, if you are creating Calculation rules, expand Calculate. 6. Under the rule type, right-click Rules and then select New. - The New Rule dialog box is displayed. 7. In the Name text box, enter a name for the rule. 8. Click OK. - Rule Designer is displayed. 9. Add components to the Rule Designer flow chart in the order that you want them to be executed: - Add a new component to the rule: Drag a component from the New Objects section of the Rule Palette to the Rule Designer flow chart. - Reuse a component from an existing rule: Drag a component from the Existing Objects section of the Rule Palette to the Rule Designer flow chart. 10. Select each component in the flow chart, and configure the component as required for your calculation. 11. Select File, and then Save.

Graphical View

Script View

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The Rule Designer allows you to edit rules in script view. Changes you make to calculation manager objects in script view are preserved when you return to the graphical view. Note: Changes you make to the shared components in the rule in script view are not saved when you return to the graphical view. To edit rules in script view: 1. In Calculation Manager, open a rule. -

The rule designer is displayed.

2. If you have made change to the rule, save your changes. 3. Select Edit, and then Script. -

The rule is displayed in the script editor.

4. Edit the script for the rule components as needed. 5. Select Edit, and then Graphical. 6. Click Save to save you changes.

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Editing Rules in Script View

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Before you can deploy the rules for a rule type, you must create a rule set and add the rules to it. The order that you place the rules in the rule set determines their order of execution. You can include one rule set inside another rule set. For the example in the slide, you create a rule set named SalesAndPrice for all sales-related rules. You include the SalesAndPrice rule set within another rule set named CalcRules, which contains all rules for the Calculate rules type. To create rule sets: 1. In Calculation Manager, expand Consolidation. 2. Expand an application. 3. Expand the rule type for the rule set that you want to create.

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Creating Rule Sets

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4. Under the rule type, right-click Rule Sets and then select New. - The New Rule Set dialog box is displayed. 5. In the Name text box, enter a name for the rule set. 6. Click OK. - Ruleset Designer is displayed. 7. In Rule Set Palette, drag the first rule or rule set to Ruleset Designer. 8. Continue dragging rules and rule sets from Rule Set Palette to Ruleset Designer until you add all rules required for the current rule set. Note: The order in which the rules are displayed in Ruleset Designer determines the execution order for the rules. You can use the Up and Down arrows to reorder the rules. 9. Select File, and then Save. 10. Select File, then Close, and then Current.

Formula components

Rules

Rule sets

Script components

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You validate rules to verify that the syntax does not contain errors and that all dimension members referenced in the rules exist in the application. You can validate an entire rule set, an individual rule, or an individual formula or script component. You cannot deploy rules to Financial Management applications until all validation errors are corrected. To validate rules: 1. In Calculation Manager, expand Consolidation. 2. Expand an application. 3. Right-click a rule set, rule, formula component, or script component, and select Validate. - The Information dialog box displays any validation errors. 4. Click OK.

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Validating Rules

Rule sets currently deployed

Rule set selected for deployment Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

You cannot execute rules within Financial Management applications until you deploy the rules from Calculation Manager to the application. Deployment Guidelines • You can deploy only one rule set from each rule type. However, the rule set can have other rule sets nested within it. • You do not need to deploy rules sets for all rule types. For example, you can deploy only a rule set for the Calculate rule type. • When you deploy rules, all existing rule sets in the application are erased and replaced with the rules sets that you deploy. To deploy rules to an application: 1. In Calculation Manager, select View, and then Deployment View. 2. Expand Consolidation.

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Deploying Rules

Expand the application for which you want to deploy rules. Expand the To Be Deployed node. Expand the rule type for which you want to deploy rules. Select the rule set to deploy. Right-click the application name, and select Deploy.

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3. 4. 5. 6. 7.

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Import

Export

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You can import Calculation Manager objects from or export them to XML files. You can import and export individual Calculation Manager objects or an entire application. If you import or export an entire application, all rules, rules sets, rule components, and variables for the application are in a single XML file. When you export Calculation Manager objects from an application to an XML file, the application name is included in the file. When you import the file, the Calculation Manager objects are imported into the application named in the file. You can override the target application at the time of import. To import Calculation Manager objects: 1. In Calculation Manager, select File, and then Import. - The Import dialog box is displayed. 2. Click Browse and select an XML file. 3. Optional: Click Update Details to modify the target application. Note: If you do not modify the target application, the Calculation Manager objects are imported into the same application from which they were exported.

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Importing and Exporting Calculation Manager Objects

To export all Calculation Manager objects for an application: 1. In Calculation Manager, expand Consolidation. 2. Right-click an application, and select Export. - The File Download dialog box is displayed. 3. Click Save. - The Save As dialog box is displayed. 4. In the File Name text box, enter a name for the file. 5. Browse to the location where you want to save the file. 6. Click Save.

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4. Select one of the following import options: - Select Override Existing Objects to replace Calculation Manager objects that have the same name as objects in the XML file. - Select Skip Existing Objects to skip objects in the XML file that exist in Calculation Manager. - Select Error out for duplicates to halt the import process if duplicate object names are in Calculation Manager and the XML file. 5. Click Import. - A dialog box displays an import results log. 6. Optional: Click Save to save the import results log to a file. 7. Click OK. To export individual Calculation Manager objects: 1. In Calculation Manager, expand Consolidation. 2. Expand the application that contains the object to export. 3. Right-click a rule set, rule, formula component, or script component, and select Export. - The File Download dialog box is displayed. 4. Click Save. - The Save As dialog box is displayed. 5. In the File Name text box, enter a name for the file. 6. Browse to the location where you want to save the file. 7. Click Save.

Sub Translate 'Calculate change due to exchange rates HS.Trans "Flows#Rate","Flows#Opening","A#EopRate" HS.Trans "Flows#Move","Flows#P_L","A#EopRate",A#A End Sub

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Prior to version 11.1.1 of Financial Management, you were required to create rules by using VB Script. Rules for all calculation types were included in a single script-based rules file (RLE) that you loaded into Financial Management. You can import RLE files into Calculation Manager either as script components or as Calculation Manager objects. Importing RLE Files as Script Components When you import RLE files, for each SUB procedure of a valid calculation type in the RLE file, a rule set containing one business rule and one script component is created. The example in the slide shows the SUB TRANSLATE procedure of an RLE file and the following Translate type objects that are created in Calculation Manager: • A script component named Translate_Component that contains all script from the procedure • A rule named Translate_Rule that includes Translate_Component as a component

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Importing Script-Based Rules Files

•

A rule set named Translate_Ruleset that includes Translate_Rule as a member

You can migrate RLE files to Calculation Manager objects. To determine how to split groups of VB script calculation statements into Calculation Manager components, the comment lines in the VB script file are used. Three component-splitting options are provided: • Separate component: A separate formula component is created for the calculation statements following each comment line. • Multiblock component: A single formula component is created, with separate grids for the calculation statements following each comment line. • Single-block component: All calculation statements are added to a single formula component in a single grid, regardless of comment lines. To import script-based rules files: 1. In Calculation Manager, select File, and then Import. - The Import dialog box is displayed. 2. Click Browse and select an XML file. 3. Click Update Details. - The File Import Details dialog box is displayed. 4. Select the application type and the target application. 5. Click OK. 6. Select one of the following import options: - Select Override Existing Objects to replace Calculation Manager objects that have the same name as objects in the XML file. - Select Skip Existing Objects to skip objects in the XML file that exist in Calculation Manager. - Select Error out for duplicates to halt the import process if duplicate object names are in Calculation Manager and the XML file. 7. To Import the file as script components, in the Conversion Options area, select Script components. 8. To import the file as Calculation Manager objects, perform these steps: a. In the Conversion Options area, select Graphical components. b. Select Use component level condition object if you want conditions to be added to the grid formula component, rather than using a separate Condition component. Note: If you select this option, all calculation statements within the condition range are placed in a single formula component with a single grid, regardless of the selected component-splitting option. c. Select a component-splitting option.

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Importing Script-Based Files as Calculation Manager Objects

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9. Click Import. - A dialog box displays an import results log. 10. Optional: Click Save to save the import results log to a file. 11. Click OK.

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In this lesson, you should have learned how to: • Describe Financial Management rules and Calculation Manager • Create rules • Create rules sets • Validate rules • Deploy rules • Import and export Calculation Manager objects • Import script-based rules files

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Summary

Financial Management rules can prevent data entry for specific combinations of members. a. True b. False

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Answer: a

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Quiz

Financial Management rule components can be shared between applications. a. True b. False

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Answer: a

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Quiz

All except one are Calculation Manager views. Identify the odd one. a. System b. Custom c. Application d. List e. Deployment

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Answer: c

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Quiz

All except one are rule types. Identify the odd one. a. Dynamic b. Input c. Transactions d. Output e. Equity Pick up

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Answer: d

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Quiz

• • • •

Practice 14-1: Creating Rules and Rule Sets Practice 14-2: Importing Calculation Manager Objects Practice 14-3: Deploying Rules Practice 14-4: Running Rules

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Practice 14: Overview

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Provisioning Users and Groups

After completing this lesson, you should be able to: • Describe the four levels of security in Financial Management • Assign security roles

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Objectives

There are four levels of security in Financial Management:

User authentication

Task security

Artifact security

Data security

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Financial Management provides security at four levels: task, artifact, data security, and user authentication. Security Guidelines • Users must provide a valid ID and password to log on to the system. • Users can launch only tasks to which they have access. For example, users can be given the ability to create journals but not to post journals. • Users can open only documents and objects to which they have access. Securable documents and objects include data grids, data forms, journals, workspaces, and system reports. • Users can view and modify data, and filter metadata within selection lists only for dimension members to which they have access.

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Levels of Security

• •

•

Users must provide a valid user ID and password to access applications. Financial Management leverages authentication providers, such as Lightweight Directory Access Protocol (LDAP) and Microsoft Active Directory (MSAD). Users and groups must exist in the authentication directory.

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User login information is stored outside the applications in an authentication directory. An authentication directory is a centralized store of users and passwords, user groups, and corporate information, such as employee IDs and email addresses. In your Financial Management applications, you can grant access to any user or group that is identified in the authentication directory. When, for an application, you grant access to a group, the users in the group are also granted access to the application.

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User Authentication

• • •

You can specify the tasks that users and groups are authorized to perform. Other tasks are removed from the menus to present a customized user interface. Task security is assigned through security roles. Journals administrator’s view

Journals user’s view

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Task security determines the tasks that a user can access within an application. You assign task security by assigning one or more security roles to a user. Each role is associated with a set of tasks. For the example in the slide, a journal administrator can access more tasks than a journal user and remove other tasks from menus to present a customized user interface. The online Help lists the available security roles.

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Task Security

Access levels for security classes: • All • Metadata • Read • Promote • None

Security class = SalaryRelated Access = Payroll

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Artifacts are objects such as data grids, task lists, and journals. Artifact security is assigned through security classes. Security classes are a grouping mechanism for assigning security access to sets of related members, documents, or other objects. For the example in the slide, for salary accounts, you assign the SalaryRelated security class to data grids and forms. You then assign the SalaryRelated security class to Payroll department users and no access to other users. Then the salary account data grids and forms are available only to Payroll department users.

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Artifact Security

• •

Data security is also assigned through security classes. To users, for specified dimension members, you assign All, Metadata, Read, Promote, or None access.

Security Class

Assigned Access Level

East Region West Region United Kingdom Singapore

All Metadata Read None

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You can set up data security to protect data and prevent unauthorized users from changing data. For example, you can restrict access to certain data elements in an application. For the example in the slide, different security classes are assigned different access levels. East Region is assigned the access level “All,” West Region is assigned the access level “Metadata,” United Kingdom is assigned the access level “Read,” and Singapore is assigned the access level “None.”

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Data Security

• •

Security roles determine what tasks a user can perform in the application. Financial Management provides security roles that can be assigned to users and groups of an application.

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You use security roles to limit the tasks that users can perform in an application. • For each security role, you set access to Yes or No. • You can assign roles by user and by group. • If you provision a group, you do not need to provision the users within the group. The following are five special roles: • Application Administrator: Grants access to all tasks and data in a Financial Management application • Provisioning Manager: Enables you to assign security roles and security class access to users in a Financial Management application • Financial Management Manager: Grants access to the Performance Management Architect and Calculation Manager tasks required for Financial Management administrators. It includes the Financial Management Administrator, Financial Management Application Creator, and Financial Management Calculation Manager Administrator roles.

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Security Roles: Overview

•

Advanced: Specifies a user as advanced or basic. Basic users cannot access the Application Tasks panel. As a result, they can launch only tasks that are included in the task lists to which they are granted access. Advanced users can launch all tasks to which they have access through their security roles. Default: Within an application, enables users and groups to perform default tasks in each module, for example, define application profiles, open data grids, create reports, manage metadata, load data, and extract member lists

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•

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Extract

Load

Manage

Application level

Data access

Reports

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Financial Management security roles address the six areas listed in the slide. Refer to the Oracle Enterprise Performance Management System User Security Administration Guide for explanations of the Financial Management security roles.

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Security Roles: Categories

Select an application and a role.

Assigned roles

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Shared Services User Management Console provides a centralized location from which you manage security for your Financial Management applications. User Management Console provides a list of users and groups from your authentication provider. You provision users and groups by assigning them security roles in an application. If security roles are assigned to a user both individually and through one or more groups, the user receives both the individual and group role assignments. A user who, within an application, is assigned the Provisioning Manager role can assign security roles. To assign security roles: 1. Log on to Workspace. 2. Select Navigate, then Administer, and then User Management to display User Management Console.

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Assigning Security Roles

From User Directories, select Users or Groups to display the Search Criteria page. In one of the search criteria fields, select an option, and then click Search. Select a user or group from the list. Select Administration, and then Provision. From the Available Roles list, select an application and a role, and then click the right-arrow button. The role is added to the Selected Roles list. 8. Repeat step 7 to add other roles. 9. Click Save.

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3. 4. 5. 6. 7.

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In this lesson, you should have learned how to: • Describe the four levels of security in Financial Management • Assign security roles

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Summary

Task security is assigned through security classes. a. True b. False

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Answer: b

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Quiz

You can assign security roles to groups as well as users. a. True b. False

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Answer: a

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Quiz

You provision users and groups by assigning them security roles in an application. a. True b. False

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Answer: a

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Quiz

Practice 15-1: Adding Users and Groups

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Practice 15: Overview

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Assigning Access to Data and Documents

After completing this lesson, you should be able to: • Describe application settings for security • Describe data and document access levels • Assign access to security classes • Configure security auditing • Load and extract security files

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Objectives

Application settings

Use Security For Entities = Y Use Security For Accounts = Y Use Security For Scenario = Y

Entity dimension

Security classes

East Sales (Member Attribute)

US Europe Australia

SecurityClass = US

Account

Scenario

ICP

Custom

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Before setting up security for users and groups, you should ensure that your security-related application settings are configured correctly. The following application settings, which you set in Performance Management Architect, enable dimension security. You set each setting to Yes or No: • Use Security For Accounts • Use Security For Entities • Use Security For Scenarios • UseSecurityForICP • Use Security For For the example in the slide, the security-related application settings for the Entity, Account, and Scenario dimensions are set to Yes.

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Application Settings and Security

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Other security settings: • Enable Metadata Security Filtering: Specifies whether users can view all dimension members or only dimension members to which they have access • Node Security: For nodes, specifies one of two types of security access. Select Entity to check node data based on the entity’s access. Select Parent to check node data based on the parent’s access.

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None

There is no access to members assigned to the security class.

Metadata

Users can view members assigned to the security class in a list but cannot view or modify data for the member.

Read

Users can view data for members assigned to the security class but cannot promote or reject.

Promote

Users can view data for members assigned to the security class and promote or reject.

All

Users can modify data for members assigned to the security class, and promote and reject.

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Data Access Levels

Access to a data cell is determined by the user’s most restrictive member access.

All/All

All/None

Read/All

Read/None

Member

User Access to Member

Sales

All

Costs

Read

Florida

All

France

None

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You assign users access rights to members indirectly through a security class. For example, assume that the security class for the Sales and Net Profit members is Revenue Accounts. If you assign a user Read access to the Revenue Accounts security class, the user receives Read access to the Sales and Net Profit members. Data cells represent intersections of dimension members. Users may be assigned multiple levels of access for the multiple members of a data cell. In this case, to determine the user’s access to the cell, the most restrictive access right is applied. For the example in the slide, at the intersection of Costs and Florida, the user has Read access to the Costs member and All access to the Florida member. Therefore, the user has Read access to the cell. Similarly, at the intersection of Costs and France, the user has Read access to the Costs member and None access to the France member. Therefore, the user has no access to the cell. If metadata filtering is enabled for an application, user access rights also control member filtering. Users see only the members of the Scenario, Entity, ICP, Account, and custom dimensions to which they have access. Metadata filtering applies to member selection lists and to the rows and columns of data grids and data forms.

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Access to Data Cells

Every document has a security class.

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Every Financial Management document is assigned a security class. The users’ access to a document is determined by their access level to the security class. Document access levels are described in the following table: Document Access

Description

None

The document is not included in the list of documents.

Read Metadata Promote

• Users can open the document, and can also save a private grid. • For data forms and data grids, based on their access rights to the row and column members, users can modify data. • For journals, data is read-only. • Users cannot modify the document. For example, they cannot add rows or columns to a data grid.

All

• Users can open, modify, and save the document. Users must have the Manage Data Entry Forms role to save data forms.

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Document Access

You associate the security class dimension with the Security Class properties of the dimensions for which security is enabled.

[Default] is a system-generated security class.

Dimension association

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Security classes define user and group access rights to application elements. As previously discussed, you create security classes in Performance Management Architect by adding a dimension of the security class type. After creating a dimension for security classes, you associate the security class dimension with the Security Class properties of the dimensions for which security is enabled. A system-generated security class called [Default] is created as part of an application, and has the following properties: • It cannot be deleted or modified by users. • Access rights can be assigned to the security class [Default]. • Any member without a security class (where security class = ) is treated as if it has the security class [Default].

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Security Classes

Select security classes.

Select users/groups.

Save changes.

Pivot table.

Run security reports.

Right-click a cell to assign access.

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Within applications, after you provision users and groups and create security classes, you can specify the type of access that each user and group has to each security class. You can assign users one of five access types: None, Metadata, Read, Promote, and All. By default, the access assignment table displays all user and groups in the rows and all security classes in the columns. You can filter the display to show only selected user, groups, and security classes. You can use the Pivot Table feature to toggle between two views for the assign access table. For example, if users and groups are on the rows and security classes are on the columns and you click Pivot Table, then the users and groups move to the columns and the security classes move to the rows. When you grant users access to a security class, you can enable email alerts. Email alerts can be used for intercompany reporting and also to inform the users of process unit status changes for entities and scenarios that use the security class. To receive email alerts, a user must have All or Promote access to the security class. By default, email alerts are disabled. For applications created by using classic administration, you can create and delete security classes in the assign access table. For applications created by using Enterprise Performance Management Architect, you must create and delete security classes by using the Security Class dimension in your application.

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Assigning Access to Security Classes

To filter the users and groups displayed in the access table: 1. On the toolbar, click Users/Groups. 2. Move the users that you want to include from the Available Users list to the Selected Users list. 3. Select Groups. 4. Move the groups that you want to include from the Available Groups list to the Selected Groups. 5. Click OK. To filter the security classes displayed in the access table: 1. On the toolbar, click Security Classes. 2. Move the security classes that you want to include from the Available Security Classes list to the Selected Security Classes list. 3. Click OK. To assign access to security classes: 1. Right-click the intersection of a user or groups and a security class. Tip: Before you right-click, you can drag to select multiple cells, you can use Ctrl + click to select non-consecutive cells, or you can click the row or column header to select all cells in the row or column. 2. Select an access level to assign to the selected cell or cells. To enable or disable email alerts for security classes: 1. Right-click the intersection of a user or group and a security class. Tip: You can drag to select multiple cells before you right-click. 2. Select Enable Email Alert or Disable Email Alert.

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To assign access to an application: 1. In Workspace, select Navigate, then Administer, and then Shared Services Console. 2. Expand the Application Groups folder, and then expand the application group for your application. 3. Right-click the application and select Assign Access Control. The access assignment table for your application is displayed.

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You can run security reports to review security that you set up for the application. You can select from these options: •

Classes by User – Displays the security classes assigned to each user.

•

Roles by User – Displays the security roles assigned to each user.

•

Users by Group – Displays the users assign to each security group.

To run security reports: 1. In Workspace, select Navigate, then Administer, and then Shared Services Console. 2. Expand the Application Groups folder, and then expand the application group for your application. 3. Right-click the application and select Assign Access Control. 4. Click Security Reports. 5. Perform one of the following actions: - Select Access Rights, and then select Classes By User or Roles By User, or both. - Select Users By Group. 6. Select a report format and template.

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Running Security Reports

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7. Perform one of the following actions: - Click Launch Report to view the report. - Click Export to File to export the report to a CSV file, which can be opened in Microsoft Excel.

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•

Configure auditing at the: – Global level for all applications – Project level for specified projects – Application level for specified applications

•

Specify activities to audit at the global, project, and application levels. 0100101100 010010110 01001011

0100101100 010010110 01001011

Global

Project

Application

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You can configure security auditing to track provisioning and Lifecycle Management activities at the global, project, and application levels. Global-level auditing enables you to audit security and artifacts handled by Shared Services. Project- and application-level auditing enable you to audit security activities related to a specific project or application performed through Shared Services. Note: Project and application security activities that are performed outside Shared Services—for example, assigning calculation scripts in Essbase—cannot be audited. Also, assignment of security classes to artifacts cannot be audited.

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Configuring Security Auditing

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To configure auditing at the global level: 1. Log on to Shared Services Console. 2. Select Administration, and then Configure Auditing to display the Audit Configuration window. 3. Select Enable Auditing. If you do not select this option, Shared Services will not support auditing at any level. 4. Select Enable Global Setting Override to allow override of the global setting at the project and application levels. 5. Optional: In the Purge Data Older Than box, enter the number of days for retaining the audit data, and then click Purge. Old audit data is removed. 6. Under Select Tasks, select the tasks for which audit data is to be configured for each product. 7. Click OK. To configure auditing at the project and application levels: 1. Log on to Shared Services Console. 2. In the Navigation pane, expand Application Groups and perform one of the following actions: - Select a project, select Administration, and then select Configure Auditing to configure auditing for all the applications in the project. - Expand a project, select an application, select Administration, and then select Configure Auditing to configure auditing for an application. 3. On the Audit Configuration page, under Select Tasks, select the tasks for which auditing is to be configured. 4. Click OK.

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You can run audit reports and view them to track changes made to the security data over a period of time. Note: Auditing must be configured before you can generate audit reports. To run audit reports: 1. Log on to Shared Services. 2. Select Administration, then Audit Reports, and then Security Reports to display audit information related to the security tasks for which auditing is configured. 3. Select the user and date range for which the report is to be generated. 4. Click View Report.

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Running Audit Reports

7. Click Close.

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5. Perform one of the following tasks: - Click View Report. - Click Detailed View and then View Report to display the report on the modified attribute and the new attribute value. 6. Optional: Click Export to export the report to a CSV file, which can be opened in Microsoft Excel. By default, the security report file is named auditsecurityreport.txt.

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In addition to using Shared Services to provision users and groups and assign access, you can use it to load security information from a text file.

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Loading Security Information from Text Files

!USERS_AND_GROUPS FINAPPS\AdminGroup FINAPPS\ChrisW FINAPPS\PatM !ROLE_ACCESS Administrator;FINAPPS\trnadmin Load System; FINAPPS\AdminGroup Reviewer1; FINAPPS\PatM !SECURITY_CLASS_ACCESS System;FINAPPS\AdminGroup;All;Y System;FINAPPS\ChrisW;Read;Y Europe;FINAPPS\ChrisW;All;Y

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Security files have three sections: • Users and groups • Role access • Security class access The USERS_AND_GROUPS section contains a list of users and groups that have access to a Financial Management application. The section includes the Microsoft Windows domain name and the user or group name—each name separated by a backslash, as follows: Domain\Username or Domain\Groupname The ROLE_ACCESS section contains a list of users and groups that are assigned to predefined Financial Management roles, as follows: role;Domain\Group

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Security Files

The section includes the security class, the Microsoft Windows domain name for the user or group, the user or group name, the access right, and Y or N for the email alert right. A backslash separates the security class from the Microsoft Windows domain name. The following are a few examples: class;Domain\User;rights;alerts class;Domain\Group;rights;alerts

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The SECURITY_CLASS_ACCESS section contains a list of rights, by security class, for users and groups. By default, the rights for users and groups is None. The default for email alerts is also None. Therefore, specifying None for a user or group is not necessary, unless you are changing a user’s or group’s rights from All or Read to None.

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Click Browse to select a security file.

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Security information load files can be in an ASCII format, supporting multibyte character sets (MBCS), or in a Unicode format, using little-endian byte ordering. The default file name extension for security information load files is SEC. When you load a security information file, you can clear existing application security information (before beginning the load). To load security files: 1. Select Consolidation, then Load, and then Application Elements. The Load Application Elements task is displayed. 2. In the Security section, click Browse to select the security file that you want to load. 3. In the Filters area in the Security section, select the security elements to load.

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Loading Security Files

In the Delimiter list in the Security section, select the delimiter used in the security file. Optional: Select Clear All to clear existing security information before loading. Click Load to load the security file. Click Log to verify that the security elements were loaded successfully.

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4. 5. 6. 7.

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You can extract security information to a file. You select a delimiter for the file and the security elements that you want to include. Valid delimiter characters: , ~ @ # $ % & ^ | : ; ? \ To extract security: 1. Select Consolidation, then Extract, and then Application Elements. The Extract Application Elements task is displayed. 2. In the Filters area in the Security section, select the security elements to extract. 3. In the Delimiter list in the Security section, select the delimiter to use in the security file. 4. Click Extract. A Download button is displayed in the Security section. 5. Click Download. The File Download dialog box is displayed. 6. Click Save. The Save As dialog box is displayed. 7. Browse to a location where you want to save the file, and click Save.

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Extracting Security

In this lesson, you should have learned how to: • Describe application settings for security • Describe data and document access levels • Assign access to security classes • Configure security auditing • Load and extract security files

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Summary

All except one are application settings to enable dimension security. Identify the odd one. a. Security For Scenarios b. Security For Accounts c. Security For Entities d. Security For Values e. Security For ICP

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Answer: d

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Quiz

Access to a data cell is determined by the user’s most restrictive access. a. True b. False

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Answer: a

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Quiz

Each document is assigned a security class. a. True b. False

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Answer: a

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Quiz

All except one are access types that you can assign to a security class. Identify the odd one. a. Read b. Write c. Metadata d. None e. Promote

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Answer: b

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Quiz

• •

Practice 16-1: Assigning Access to Security Classes Practice 16-2: Testing Security

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Practice 16: Overview

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Creating Data Forms

After completing this lesson, you should be able to: • Describe data forms • Create data forms • Define points of view • Define columns and rows • Set column and row options

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Objectives

Data forms provide the following types of flexibility: • Limit point of view (POV) selection • Apply row and column formatting • Add rows or columns with custom formulas • Add rows or columns for text input Drop-down list for member selection

Formatting Custom formula column

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Data forms are templates, with predefined row and columns, that users can use to input and view specified data elements. Users cannot add rows and columns to or remove rows and columns from data forms. In data forms, users can change point of view selections only for the dimensions that you specify when you set up the form. For example, you can set up the point of view for a form so that users can select the period but not the scenario and entity for which they want to enter data. You can define links from one form to another to enable users to drill through to view data in the linked form. If you use Financial Data Quality Management (FDM) to load data into an application, users can drill from data forms to FDM to view the source data. The process of drilling down is similar to the one used in data grids.

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Data Forms: Overview

Data Form Toolbar Buttons

Toolbar Button

Function New Form Save Form, Save Form As Open Form Designer View Script Submit Data Refresh Calculate, Force Calculate, Execute Suppress Rows, Suppress Columns, Suppress Lines Cell Text Instructions Reset Print Open in Smart View Copy Document Link Disable/enable single-click

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The following table describes the data form toolbar buttons:

Data forms provide a shortcut context menu with the same options as the data grid context menu.

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In data forms, you can right-click a data cell and use the shortcut menu commands. The commands are similar to the data grid menu commands. The availability of menu commands depends on the cell status and your security rights. Note: When you perform consolidation actions in data forms, you must click Refresh to refresh the data in the form.

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Data Forms: Context Menu

Force Calculate Calculate

Execute On Demand Rules

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Data Forms provide three calculation methods. The Calculate and Force Calculate options execute all rules of the calculate type defined for the application. The Execute option enables users to select an individual On Demand rule to run. On Demand rules are useful when you want to run only a subset of calculations to quickly see the results in the data form. For example, when you are working in a data form that has been set up to run a specific On Demand rule, you can enter data, and then run the On Demand rule to quickly see the results of the calculation. Note: You cannot use On Demand rules if you are creating and deploying the rules by using Calculation Manager. On Demand rules are valid only in VB script rule files that are loaded into your application from the Load Application Elements task. When you run rules by using the Calculate, Force Calculate, or Execute toolbar options, they are run for the currently selected POV, and for all row and column members on the form. For example, if entity members are on the columns, they are run for all the entity members on the form. If rules are run by using the Calculate, Force Calculate, or Execute option from the shortcut (context) menu, the rules are run for the currently selected members only.

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Calculating in Data Forms

• • • •

Define rows and columns. Set up POV. Configure display options. Save the form.

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You create data forms by using the Form Designer. To access the Form Designer: 1. Select Consolidation and then Documents. 2. Select Actions, then New, and then Data Form. The Form Designer is displayed.

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Creating Data Forms

Add row

Add column

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By default, a new data form includes one column with the Scenario dimension and one row with the Period dimension. You use the Form Designer to add and remove rows and columns, and to move dimensions between the rows, the columns, and the POV. For example, you can move the Year dimension from the POV to a column to view Years in columns. Unlike data grids, data forms enable you to specify formatting, custom headings, and other display options for individual rows and columns. For example, you create a row for the California member and format it in bold, 10 pt text. You create additional rows for the children of the California member and format them in plain, 8 pt text. If you use a member list in a row or column, when the form is displayed, it includes rows for each member in the member list.

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Defining Columns and Rows

To add dimensions to a row or column: • Drag the dimension from the POV to the desired row or column. To reorder dimensions in a row or column: 1. In the row or column that you want to reorder, click the Options list Reorder Dimensions. 2. Use the arrow buttons to reorder the dimensions. 3. Click OK.

and select

To remove dimensions from rows or columns: • Right-click the dimension and select Remove Dimension. To add rows: • Select Actions, and then Add new row. To add columns: • Select Actions, and then Add new column. To delete columns or rows: • Select the row or column, and select Actions, and then Delete row/column. To add blank columns or blank rows: 1. In Form Designer, select the row or column. 2. In the Row or Column options section, select Calculated Row or Calculated Column. 3. In the Calc Expression text box, enter the keyword blank. Tip: To hide the background and border of the blank row or columns, you can use the formatting keyword transparent with the Cust Header Style and Style options for the row or column. For example: background-color:transparent;border-right: transparent. For more information on the Cust Header Style and Style options see the Formatting Columns and Rows topic in this lesson.

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In addition to specify formatting and display option for individual rows or columns, you can add blank rows and columns for spacing, add rows and columns for cell text, and add rows or columns with custom calculations.

You can set options for individual rows and columns.

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Options that you set for individual rows or columns override the defaults for the form. The following table describes the options that are available for rows and columns: Option

Description

Override

Specify a POV dimension member or formula calculation for one or more consecutive columns. You can also specify a format to override the formatting.

Scale

Specify the scale. Valid values are –12 to 12.

Custom Header

Specify the custom header text to be displayed in place of the member label or description. You can also specify a heading for calculated columns. In custom headers, you cannot use commas (,), colons (:), or ampersands (&).

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Setting Column and Row Options

Description

Cust Header Style

Enter formatting keywords for the row heading or column heading.

No Suppress

Turn off suppression for the specified row. Thus, regardless of the suppression options that are set for the form, the row is displayed.

Decimal Places

Specify the number of decimal places. Valid values are 0 through 9.

Cell Text

Specify the cell text label to use for cell text rows or columns.

Style

Enter formatting keywords for the data in the row or column.

Other

Enter a valid data form script to set options that are not provided by Form Builder.

Calculated Row/Column

Specify whether the row or column contains a formula.

Calc Expression

Contains the formula for the row or column (available only if Calculated Row/Column is selected).

The following table describes the options that are available only for rows: Option

Description

Add Member

For forms that suppress NoData cells, this enables users to enter data for suppressed members. The option adds an icon that users can click to select members and enter data. You specify the dimension and member list from which users can select. The following example adds an icon that enables users to select members from the Markets member list of the Custom1 dimension: C1{Markets}

Link

Specify a name of another web data form.

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Option

Formatting assigned to rows overrides formatting assigned to columns.

Initial semicolon enables combined row and column formatting.

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You can use style properties to apply formatting to forms. Each style property consists of a property name, a colon, and a value. The value can be one or more words, separated by spaces as in the following example: color:red; text-align:right The Style option is interpreted by the browser, not by Financial Management. Therefore, it is limited only by what the browser supports. The Style option uses the standards supported by the World Wide Web Consortium (W3C). For information about style standards, see the website at http://www.w3.org/TR/REC-CSS2. By default, formatting assigned to rows overrides formatting assigned to columns. For example, if column 2 is italic and row 5 is bold, the cell at the intersection of column 2 and row 5 is displayed in bold. You can combine styles at row and column intersections by including, for a row, a semicolon as the first character in the Style text box or Cust Header Style text box. For the example in the slide, because the first character in the Style text box for the Total Sales row is a semicolon, the cell at the intersection of Total Sales and Quarter 1 is displayed in bold italic.

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Formatting Columns and Rows

Property

Value

Example

Color (foreground) Background-color

Color name or the standard hexadecimal RGB notation. For a quick reference for colors, go to http://crossbrowser.com/talk/ color_charts.php.

color: red color: rgb(255,0,0) background-color: #ff0000 background-color: yellow

Font-family

Font name

font-family: Arial

Font-weight

Font weight; values include demi-bold, demi-light, extrabold, light, extra-light, demilight

font-weight: extrabold

Font-style

Font style; values include normal, italic, oblique

font-style: italic

Font-size

Font point size

font-size: 12pt

Text-align

Alignment of the text; values include left, right, center, and justify

text-align: center

For a full list, see the Property Index at http://www.w3.org/TR/CSS2/propidx.html.

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The following table lists some of the properties and potential values that you can use:

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For rows and columns, you can use the following keywords to select a period relative to the current POV: • CUR • FIRST • LAST • NEXT • PRIOR You can also specify a numeric offset. For example, if the current period is March, CUR -2 selects January.

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Setting Up Relative Time Periods

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To set up relative time periods: 1. In the row or column for which you want to specify a relative time period, click Period. The Member Selection dialog box is displayed. 2. In the keyword list at the bottom left of the dialog box, select a relative time period keyword. 3. Optional: In the Numbers list, select an offset number. 4. Click the keyword you selected. The keyword and offset are added to the Member Selection List. 5. Click OK.

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You can use the Scalc function to create, in columns or rows, custom formulas that use standard mathematical operators. The specified calculations are performed in the client’s web browser. The slide example subtracts column 2 from column 1. You can use the Scalc function to specify more complicated calculations in rows, columns, or cells. The specified calculations are performed in the application server. You can use the following types of items: • References to dimension members. The following example references the Purchases and OtherCosts of Account dimension members: SCalc(((A#Purchases)-(A#OtherCosts))*100) • Cell references, using the syntax Cell(rowIndex,columnIndex). The following example refers to the cell in the fourth row of the second column: SCalc(Cell(4,2)). • Row references, using the syntax Row(rowIndex). The following example divides row 4 by row 2: SCalc(Row(4)/Row(2)). Note: For rows or columns that contain member lists, the calculation is performed on the total for the members of the list.

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Adding Custom Calculations

To add custom calculations to columns: 1. In the Form Designer, select a column. 2. In the Column Options section, select Calculated Column. 3. In the Calc Expression field, enter the formula for the column.

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To add custom calculations to rows: 1. In Form Designer, select a row. 2. In the Row Options section, select Calculated Row. 3. In the Calc Expression field, enter the formula for the row.

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You can set up columns and rows for input of cell text, thereby enabling users to enter text annotations directly in the data form, instead of in the Cell Text dialog box. For the example in the slide, column 5 displays cell text for the Quarter1 member. The [Default] cell text label is selected. The reference to the Quarter1 member, in the column definition for column 5, connects the text entered in the cells for column 5 to the Quarter1 member. To set up text rows and columns: 1. Select a row or column. 2. Expand Row Options or Columns Options. 3. In the Cell Text list, select a cell text label.

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Setting Up Text Rows and Columns

Options for defining the POV for a dimension in a data form: • Specify a fixed POV member that the user cannot change. • Use a member list to define a drop-down list of members. (You can optionally specify a default member from the list.) • Specify that the current user POV member be used. • Hide a dimension or change the order of the dimension.

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To define a fixed POV member for a dimension: 1. In the Form Designer, click a dimension in the POV. The Member Selection dialog box is displayed. 2. Select a single member. 3. Click Add Selection . The member is moved to the Member Selection list. 4. Click OK. To use the current user POV member: 1. In the Form Designer, click a dimension in the POV. The Member Selection dialog box is displayed. 2. In the Member Selection list, select the member or member list currently selected for the dimension. 3. Click Remove Selection . The dimension displays Not Selected. 4. Click OK.

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Defining the Point of View

To hide a dimension: 1. In the Form Designer, expand Form Details. 2. In the Display Options section, click Do not display in POV. 3. In the Hide Dimensions list, select the dimensions to hide. 4. Click OK. To change the order of a dimension: 1. In the Form Designer, expand Form Details. 2. In the Display Options section, click Dimension Order. 3. Select a dimension and use the up and down arrows to change its position in the order. 4. Click OK.

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To provide a pick list of members for a dimension: 1. In the Form Designer, click a dimension in the POV. The Member Selection dialog box is displayed. 2. Click Filter and select a member list. 3. Select the member list, and click Add Selection . The member is moved to the Member Selection list. 4. Optional: Select a default member for the POV: a. Select a member from the member list to be used as the default member. b. Click Add Selection . The member is moved to the Member Selection list. Note: If you do not specify a default member, the first member in the member list is used. 5. Click OK.

Use the Form Details section to set default display options for all rows and columns of a form.

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The default settings do not override the settings for individual rows and columns. To set up column and row defaults: 1. In the Form Details section, set the grid, print, and suppression options for columns and rows. 2. Under Display Options, select from the following options: - Select Single Period to view, in the line-item entry window, only the period for the selected cell. - Select Calculate by Row to change the default calculation order (columns first) to rows first. For some calculations, for correct results, rows may need to be calculated first. - In the Show list, select whether to show member labels or descriptions, or both.

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Setting Data Form Display Options

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You can use the Headings section of the Form Designer to specify heading defaults for each dimension. In the example in the slide, the Headers section of the Form Designer specifies that the Entity dimension should display both the member label and description in bold. To set heading defaults: 1. On the Headers tab, in the Show drop-down list, select Label or Description to display member labels or descriptions for dimension headings, or Both to display both. 2. In the Style box, enter style keywords. 3. In the Length box, specify the maximum length for row headings. 4. Optional: Perform one or both of the following actions: - Select Fixed, if you want the maximum and minimum length to be the same. - In the Other column, enter valid data form scripts for header options that are not provided by Form Builder.

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Setting Heading Defaults

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You can add rules defined as On Demand rules to data forms. The rules you add to the On Demand section of the form display when users select the Execute menu on the toolbar or from the context menu. To add On Demand rules: 1. Expand the Form Details section of the settings pane. 2. Click the On Demand rules button. 3. Select one or more rules to include with the form. 4. Click OK.

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Adding On Demand Rules

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You can view and modify data form scripts. For more information about the syntax for data form scripts, see the Oracle Hyperion Financial Management Administrator’s Guide. To view the script for a data form: • On the data form toolbar, click Script

.

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Viewing Scripts

In this lesson, you should have learned how to: • Describe data forms • Create data forms • Define points of view • Define columns and rows • Set column and row options

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Summary

Before entering data in a data form, you can select any point of view for the form. a. True b. False

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Answer: b

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Quiz

You can create text columns, but not text rows. a. True b. False

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Answer: b

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Quiz

Row formatting overrides column formatting. a. True b. False

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Answer: a

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Quiz

Identify the default dimension assigned to columns in a new data form. a. Entity b. Period c. Scenario d. Account e. Year

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Answer: c

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Quiz

• • •

Practice 17-1: Creating Folders Practice 17-2: Creating a Head Count Form Practice 17-3: Creating a Dynamic Form for Sales Trend

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Practice 17: Overview

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Creating and Managing Task Lists

After completing this lesson, you should be able to: • Describe task lists • Create task lists • Add items to task lists • Add related content • Add links

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Objectives

Monthly Close Task List Enter Journals 0100101100 010010110 01001011

0100101100 010010110 01001011

0100101100 010010110 01001011

Review

Consolidate

Report

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A task list contains items and tasks that you use frequently (for example, data forms, data grids, and reports). You access task lists from the Task List section of the documents pane. You can also access task lists through Excel and Outlook. By setting up task lists, you can complete your workflow without navigating among forms, grids, and report modules. For the example in the slide, the Monthly Close task list consists of the following tasks: enter journals, review, consolidate, report.

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Task Lists: Overview

Folder

The “Journal tasks” list is nested inside the MonthlyClose task list.

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To organize the documents of a task list, you can add folders. Users can then expand folders and select one or more documents. For the example in the slide, the US Forms folder is nested inside the MonthlyClose task list. If your workflow involves many tasks, you can nest task lists. Nesting task lists makes navigation easier for end users. For the example in the slide, the “Journal tasks” task list is nested inside the MonthlyClose task list.

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Organizing Task Lists

You can create task lists on the Documents tab.

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You can create private or public task lists. Private task lists can be accessed only by the users who create them. To limit access to a list, you can assign a security class to the list. For example, you can assign the Admin security class to a task list that you want to limit to administrators. To create task lists: 1. Select Consolidation, and then select Documents. The Documents tab is displayed. 2. Select Actions, then New, and then Task List. The new task list is displayed. 3. Add items to the task list. (See the following section “Adding Items to Task Lists.”)

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Creating Task Lists

Add an item to a task list.

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You can add the following items to task lists: • Tasks • Data forms • Data grids • Intercompany reports • Journal reports • Links to websites or files • Related content (documents in Financial Reporting or Web Analysis) • Folders • Other task lists • Custom documents If you want to include documents from other products in a task list, you can create a related content document to include Web Analysis reports, Financial Reporting reports, and Planning forms.

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Adding Items to Task Lists

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To add items to task lists: 1. Select Actions, then Add, and then the type of item to add. The list of items of the selected type is displayed. 2. Select the items that you want to add to the task list, and click OK. The selected items are added to the task list. 3. Repeat steps 1 and 2 to add other types of items to the task list. 4. Use the arrow keys on the toolbar to order the items in the task list. 5. Click Save. 6. Enter the name and description of the task list. 7. In the Security Class list, select the security class. 8. Click OK.

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In Financial Management, when you create a related content document, the document serves as a link to a resource in another product. For example, you can add a report from Financial Reporting to a task list or you can launch the report from the Documents tab. To add related content: 1. Select Consolidation, and then Documents. The Documents tab is displayed. 2. Select Actions, then New, and then Related Content. The Related Content tab is displayed. 3. Click Browse . The Select Resource Document dialog box is displayed. 4. Select the document that you want to make available as related content. 5. Click OK. 6. Click Save. The Save Document dialog box is displayed. 7. Enter a name and description for the document. 8. In the Security Class list, select a security class. 9. Click Save. Oracle Hyperion Financial Management 11.1.2: Create & Manage Applications 18 - 8

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Adding Related Content

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Before you can add a link to a task list, you must create the link. • When you create a link, you can specify whether it should be displayed on the same page or in a separate window. • For links to web pages that are time-consuming to open, you may want to specify that the system prompt the user before opening the web page. • You can choose to pass single sign-on information to the URL being accessed. The Custom Link option includes that application name as well. • The link can be launched from the Documents tab as well as from task lists. To add links: 1. In the Documents tab, select Actions, then New, and then Link. The Define Link dialog box is displayed. 2. In the URL field, enter the link address. 3. Specify how you want the link to open and display. 4. Click Save. 5. Enter the name and description of the link, and select a security class. 6. Click OK.

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Adding Links

In this lesson, you should have learned how to: • Describe task lists • Create task lists • Add items to task lists • Add related content • Add links

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Summary

You cannot add a report from Financial Reporting to a task list. a. True b. False

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Answer: b

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Quiz

Access to a task list is assigned through a security class. a. True b. False

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Answer: a

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Quiz

All except one can be added to a task list. Identify the odd one. a. Journal reports b. Data grids c. Data forms d. Excel spreadsheets e. Related content

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Answer: d

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Quiz

You can reorder tasks in a task list. a. True b. False

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Answer: a

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Quiz

Practice 18-1: Creating Task Lists

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Practice 18: Overview

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Schedule:

Timing

Topic

45 minutes

Lecture

15 minutes

Practice

60 minutes

Total

Instructor Note Tip: Mention that in intercompany matching reports, if exchange rates have been entered, values are translated on the fly to the currency selected for the report.

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Entering Intercompany Data

After completing this lesson, you should be able to: • Describe how intercompany data is eliminated in Financial Management • Set up entities and accounts for intercompany transactions • Create and run intercompany matching reports • Format intercompany reports with Oracle BI Publisher

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Objectives

1 3 East Sales

Intercompany invoice (transaction)

Sale

2 West Factory

Customer

Goods shipped from separate organization

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Transactions between two entities in an organization are called intercompany transactions. The example in the slide illustrates the intercompany transaction process: 1. The East Sales organization makes a sale to an outside customer. 2. The goods are shipped from an internal factory (West Factory). 3. West Factory sends an intercompany invoice to East Sales for the goods that West Factory shipped. Entities that conduct intercompany transactions are known as intercompany partners (ICPs).

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Intercompany Transactions: Overview

Intercompany balances are not relevant for external financial reporting. According to accounting rules, intercompany account balances are eliminated before external financial statement generation. USA

2

California

Plant1

2

Connecticut

West Sales

Administration East

1

Marketing East

1 East Sales

2

1

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Intercompany transactions produce intercompany account balances. To avoid overstatement, intercompany account balances must be eliminated before external financial statements are generated. Balances are eliminated at the first common parent of the intercompany partners. During data consolidation, Financial Management automatically eliminates intercompany balances. For the example in the slide, intercompany balances in Administration East or East Sales are eliminated at the Connecticut entity. Intercompany balances between Plant1 and Marketing East are eliminated at the USA entity.

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Intercompany Account Balances

USA RentalRevenue: 0 RentalExpense: 0

California

Connecticut

RentalRevenue: 1500 RentalExpense: 0

RentalRevenue: 0 RentalExpense: 1500

Plant1 RentalRevenue: 1500 RentalExpense: 0

Sales West

Administration East

Marketing East East Sales

RentalRevenue: 0 RentalExpense: 1500

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Elimination of intercompany balances occurs during data consolidation. During the elimination process, differences between intercompany account balances are posted to a plug account. For the example in the slide, East Sales leased equipment worth USD $1,500 from Plant1. When data is consolidated, the intercompany account balances for the RentalExpense and RentalRevenue intercompany accounts are eliminated at the first common parent, the USA entity.

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Elimination Process

Intercompany Accounts

Non-Intercompany Account

Sales - Intercompany

Purchases - Intercompany

IntercoDiffPL

500

600

-100

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Because balances for intercompany partners may not agree, you need accounts that, upon consolidation, record the differences between pairs of intercompany account balances. In Financial Management, these storage accounts are called plug accounts. Note: You use plug accounts to track eliminations. If you do not use a plug account, you can still track intercompany data, but the data will not be eliminated during consolidation. The example in the slide shows a USD $500 Sales intercompany balance against a USD $600 Purchases intercompany balance. When the consolidation is performed, the USD $100 difference is placed in the intercompany difference plug account (IntercoDiffPL).

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Plug Accounts

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Intercompany eliminations are stored in the Value dimension. Because Value dimension members are displayed in data grids and reports, you can easily audit intercompany eliminations. For the Entity Currency members that are associated with intercompany balance accounts, reversing entries are created in Elimination members. The reversals result in the following: • Zero balances are consolidated to the first common parent of the Entity Currency member that is associated with the parent account • The differences between the eliminated balances are posted to the Entity Currency member of the plug account For the example in the slide, CA01 and CA03 have intercompany account balances in the SalesInterco and PurchasesInterco accounts. The Elimination member provides reversing entries for the account balances. Therefore, the Entity Currency members for the SalesInterco and PurchasesInterco accounts for the parent CA_Top have zero balances. The balances eliminated from SalesInterco and PurchasesInterco are posted to the IntercoDiffPL plug account. CA_TOP displays a balance of 100 for IntercoDiffPL, which is the difference between the eliminations posted from the intercompany accounts.

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Intercompany Eliminations and the Value Dimension

Specifies whether the entity is displayed as a member in the ICP dimension

Specifies a security class for the entity for the ICP dimension

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You must set the Is ICP property for all entities that act as intercompany partners and have intercompany data. The Security As Partner property assigns the security class to be used for an entity when the entity acts as an intercompany partner in the ICP dimension. For example, you may want users in Europe to be able to enter intercompany transactions between European entities and United States entities, but not be able to modify data for United States entities. To achieve this objective, you make the following security assignments: • For United States entities, you assign USA for the Security Class property and Intercompany for the Security As Partner property. • You give users in Europe read-only access to the USA security class and read/write access to the Intercompany security class. Thus, you enable users in Europe to enter data for United States entities only when the entities are selected in the ICP dimension. For instructions on setting member properties, see the lesson titled “Managing Dimensions.”

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Setting Up Entities for Intercompany Data

The following properties need to be set for intercompany accounts:

Is ICP Plug account

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To use accounts in intercompany transaction processing, you must set two member properties: • Is ICP: To flag the account as an intercompany account • Plug Account: To store differences between intercompany balances For instructions on configuring accounts, see the lesson titled “Configuring Accounts and Custom Dimensions.”

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Setting Up Accounts for Intercompany Data

Entities to match

Accounts to match

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Intercompany matching reports help you track intercompany transactions for analysis and auditing purposes. After consolidating data, you can run intercompany matching reports, which provide details on intercompany account balances that were eliminated. When creating intercompany reports, you can select intercompany entities and their partners, as well as intercompany accounts. • Entity and Partner are the entities for which you want to match intercompany transactions. • Accounts and Matching Accounts are the intercompany accounts for which you want to match transactions. • If you select a plug account, all accounts for which the selected account is the plug account are included in the report. You can also select one or more of the following report options: • Suppress Matches: Suppress transactions for which the entity and partner amounts are less than the amount set in Matching Tolerance. • Matching Tolerance: To see only the out-of-balance transactions that exceed the value that you specify, enter a value or use the default value of 0.

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Creating Intercompany Matching Reports

• • • • •

• • •

Matching Tolerance (percent): To see only the out-of-balance transactions that exceed the percentage that you specify, enter a percentage or use the default value of 0. The smaller total of the entity or partner is used. Suppress Reversed: For each entity transaction, suppress reversed transactions from partners. Suppress Details: Suppress intercompany detail and print only the total difference for each entity-partner section. Group By: Specify a custom dimension by which to group the transactions. Suppress Customs: Suppress custom dimensions. Scale Factor: Select a scale factor or use the default value of 0. For example, if you enter a scale factor of 3, the report amount is displayed in thousands. If the scale factor is 0, the report amount is displayed in units. Decimal Override: Select a decimal setting, to override the setting defined in the account, or use the default value. Member Display: Display the member label, member description, or both. Plug Account Display: Display a summary of plug accounts that are affected by the intercompany transaction.

To create intercompany matching reports: 1. Select Consolidation, and then Documents. The Documents task is displayed. 2. Select Actions, then New, then Reports, and then Intercompany. The Intercompany Report tab is displayed. 3. Enter a name and description for the report. 4. Select intercompany entities and their partners, report options, as well as intercompany accounts. 5. Click Save. The Save Documents dialog box is displayed. 6. Click Save.

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•

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You can access intercompany matching reports from the Documents task. When you run a report, you can override the default report settings. For example, you can select a different partner entity. The date, time, and user are displayed as header information. Tip: You can preview intercompany reports during the design process by clicking Print/Preview on the Intercompany Report tab. To run intercompany matching reports: 1. In the Documents task, double-click an intercompany report. The Override dialog box for the report is displayed. 2. Optional: Select a POV. 3. Optional: Select an entity and a partner. 4. In the Report Format list, select a format. Note: You can select PDF, RTF, HTML, or XLS format. 5. In the Select Template list, select a report template. 6. Click OK. The Running Tasks tab is displayed. 7. Click Intercompany Matching Report . The report is displayed. Oracle Hyperion Financial Management 11.1.2: Create & Manage Applications 19 - 12

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Running Intercompany Matching Reports

Format the default template and select the saved template when printing reports. 1

Save the formatted template.

2

Select the template when printing the report.

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Oracle BI Publisher (BI Publisher) is a reporting solution from Oracle that enables you to create and format reports. You can use BI Publisher report templates to format intercompany reports. The templates offer report print options, including PDF, RTF, HTML, or XLS. Additionally, you can modify these templates in Microsoft Word. To format intercompany reports with BI Publisher: 1. Open Microsoft Word. 2. Navigate to your Server Working folder\Report Style Sheet\Templates\Intercompany folder in your Financial Management directory, and open the intercompany report template. 3. Make format changes to the template. 4. Navigate to your Server Working folder\Report Style Sheets\Sample XML\Intercompany in your Financial Management directory, and open the ICP.XML file. 5. Preview your changes. Note: You can preview your changes in PDF, RTF, HTML, or XLS. 6. In the template directory, save the modified template with a new name. Note: If you have more than one Financial Management server, you must save the modified template in the template directory of each server. 7. In the application, select a report format, select the modified template, and click OK. Oracle Hyperion Financial Management 11.1.2: Create & Manage Applications 19 - 13

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Formatting Intercompany Reports with Oracle BI Publisher

Use the intercompany transactions module to load and match intercompany transactions at an invoice level. • Import • Match • Post

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The Intercompany Transaction module enables you to track and reconcile intercompany transaction details at the invoice level across accounts and custom dimensions. Note: Use of the Intercompany Transactions module is optional. With the ability to view the details of intercompany invoices at any time, you can reconcile intercompany account differences frequently, and thus minimize the impact of such differences on the closing cycle. You can also analyze differences due to real errors in transaction currency or differences due to exchange rates. You perform the following tasks by using the Intercompany Transactions module: •

Import intercompany invoices for entities. You can also manually enter invoices.

•

Match transactions between entities at the invoice level, in both the transaction currency and the reporting or parent currency.

•

After matching and reconciliation, post summarized totals to your Financial Management intercompany accounts.

For more information about managing intercompany transactions by using the Intercompany Transactions module, see the Oracle Hyperion Financial Management Administrator’s Guide.

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Intercompany Transactions Module

In this lesson, you should have learned how to: • Describe how intercompany data is eliminated in Financial Management • Set up entities and accounts for intercompany transactions • Create and run intercompany matching reports • Format intercompany reports with Oracle BI Publisher

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Summary

Select the level where intercompany balances are eliminated. a. At the parent level b. At the first common parent level c. At the subsidiary level d. At the base level

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Answer: b

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Quiz

When you print an intercompany matching report, you can override the POV values set for the report. a. True b. False

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Answer: a

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Quiz

Select the navigation path to create intercompany matching reports. a. Consolidation, Data, Intercompany, Reports b. Navigate, Administer, Intercompany, Reports c. Consolidation, Intercompany, Reports d. View, Reports, Intercompany

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Answer: c

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Quiz

• •

Practice 19-1: Entering and Eliminating Intercompany Data Practice 19-2: Reporting on Intercompany Data

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Practice 19: Overview

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Adjusting Data by Using Journals

After completing this lesson, you should be able to: • Describe the purpose of journals • Open periods for journal entry • Create journal templates and journals • Submit, review, and post journals • View adjusted data • Create and run journal reports

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Objectives

Account Balance

Journal Adjustments

• • • •

Adjusted Account Balance

User Accounts Entities Period

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Financial Management journals provide an audit trail of changes made in an application. Journals tell you which users made adjustments and which accounts, entities, and time periods are affected. All adjustments through journals must be reviewed and approved before you can post them. With journals, you can: • Create double-sided journal entries by using debits and credits • Balance entries, or you can permit single-sided, out-of-balance entries • Create recurring journals that are repeated for several future periods • Create auto-reversing journals that generate reversing entries in the next time period • Use the journal approval process to provide accountability After creating a journal, you submit it to your supervisor for approval before posting it to the Financial Management database.

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Journals: Overview

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You can view automated consolidation transactions as automated consolidation journals. You can extract the journals to external files, and print them through journal reports. This option is available only on the web. Automated consolidated journals are automatically created during consolidation and facilitate reporting on the consolidation process. Automated consolidation journals generated from the consolidation process are displayed in the [Elimination] or [Proportion] Value dimension and provide a user-friendly way to report the amount in the child entity that is rolled up into the parent entity during consolidation. Note • To generate automated consolidation journals, you must use consolidation rules, and specify the Nature value. For more information, see the Oracle Hyperion Financial Management, Fusion Edition 11.1.2.3 Administrator's Guide. • You cannot edit, scan, submit, approve, reject, post, unpost, or delete the automated consolidation journals. You can only open and view journals, run reports, and extract journals.

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Viewing Automated Consolidation Journals

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To view automated consolidation journals: 1. In the Manage Journals task, perform the following actions: - Select the Scenario, Year, and Period POVs for the consolidation data that you want to view. - For the Value member, select [Proportion] or [Elimination], and then click OK. A list of journals generated during the consolidation process is displayed. 2. Click a journal to view the transactions. Note: You can view transactions based on your security rights to the members in the POV and to the journal security class. You must also have the Read Journals or Journal Administrator security role.

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500

Value entered in data form



-75

Value posted from journal



425

Adjusted value rolled up to parent

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The Value dimension plays an important role in journal processing. When you load data from a file or use a data form or grid to enter data, the values are stored in the Entity Currency member of the Value dimension. When you post adjustments from a journal, the adjustment values are stored in the specified adjustment member. Financial Management stores the adjusted data by combining the values in the Entity Currency and Entity Currency Adjs members and storing the result in the Entity Currency Total member. The adjusted value is used during the consolidation process.

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Journals and the Value Dimension

Postings from multiple journals are cumulative.



500



–75



425

Journal A: –100 Journal B: +25

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If more than one journal is posted to an adjustment member for the same account, the results are cumulative. The total from the current journal is added to or subtracted from the existing total in the adjustment member. For the example in the slide, Journal A posts –100 to Entity Currency Adjs, and Journal B posts 25 to Entity Currency Adjs. The total in Entity Currency Adjs is –75.

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Multiple Journal Postings

You can adjust the amount after percent ownership is applied. You can adjust the amount after percent ownership is applied.

You can make a parent adjustment to WestSales that affects only SalesServices or only California.

You can adjust the amount for a selected parent.

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If entities roll up to more than one parent, you can use the Parent Adjs member to create parent adjustments. Parent adjustments enable you to apply an adjustment for a child to a selected parent, rather than to all parents. For the example in the slide, if WestSales is a child of both SalesServices and California, parent adjustments made to WestSales will affect only SalesServices or California. Note: Parent adjustments are available only for parent entities for which the AllowAdjFromChildren application setting is selected (On). You can use the Contribution Adjs member to adjust the amount a child contributes to a parent after percent ownership and eliminations have been applied. To create parent and contribution adjustments: 1. Select Consolidation, then Journals, and then Manage. 2. In the journal point of view, select the Parent Adjs member or the Contribution Adjs member. 3. Start a new journal. 4. In the journal POV, select the child/parent combination to adjust.

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Creating Parent and Contribution Adjustments

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For each scenario, you must open time periods before you can post journal entries to them. By default, all periods in Financial Management have an initial status of Unopened. You can open and close periods at any time, but you cannot change an opened period to unopened. Note: You must have the Administrator or Journals Administrator security role to manage periods. To open periods: 1. Select Consolidation, then Journals, and then Periods. The Journal Periods task is displayed. 2. Select the scenario and year of the periods that you want to open. 3. In the Period section, select the periods that you want to open. 4. Click Open .

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Opening Periods for Journal Entries

1. 2. 3. 4. 5. 6. 7.

Create journal templates. Set the point of view. Create journals. Enter journal data. Review, submit, and post journals. View journal adjustments. Create and format journal reports.

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In Financial Management, you use the Manage Journals task to create journals and to enter information into the journals. You enter journal information by using journal templates or by creating blank journals. You can create journal groups to help classify journals by type: • Reclasses • Entry corrections • Reversals • Accruals • Minority interest accounting entries • Elimination of adjusting entries • Allocations • Overhead Note: You must have the Administrator or Journals Administrator security role to create journal groups.

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Journal Process

You can drag dimensions from the POV to the rows.

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You can create a journal template to post adjustments that have common information, such as entities or accounts. For example, you create a template that includes the Short Term Assets and Long Term Assets accounts, for reclassifying assets. You use this template to create journals for reclassifying assets for different periods. Template Types You can create two types of journal templates: • Standard templates: Contain accounts and entities for adjustments that you enter frequently • Recurring templates: Contain complete information for identical journal entities that occur for more than one period Standard journal templates are independent of scenario, year, and adjustment member (for example, Parent Adjs). You select these when you create a journal based on a template. Recurring templates are independent of scenario and year, but not adjustment member. You must select an adjustment member when you create recurring templates.

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Creating Journal Templates

The account dimension is always a row dimension in journal templates. By default, the Entity dimension and the custom dimensions display in the template POV. You move a dimension from the POV to the rows when you need to select more than one member from the dimension. In the example in the slide, a template is created for reclassifying sales from domestic to export; therefore, the Destinations dimension, which contains the domestic and export members, has been moved from the POV to the rows. To create journal templates: 1. Select Consolidation, then Journals, and then Templates. 2. Click New. 3. Perform one of these actions: - To create a standard template, select Standard Template. - To create a recurring template, select Recurring Template. 4. In the Label text box, enter a template label. 5. Optional: In the Group list, select a group to assign to the journal. 6. In the Balance Type drop-down list, select a balance type to specify the status of the journal before you post it. The following table describes the balance options: Type

Description

Balanced

Total journal debits and credits must balance.

Unbalanced

Total journal debits and credits do not have to balance.

Balanced by Entity

Total debits and credits for each entity must balance.

7. In the Security drop-down list, select a security class. 8. In the Description text box, enter a description for the template. 9. Drag the dimensions for which you need to enter line items from the POV to the rows. Tip: You can use the up arrow and down arrow on the toolbar to move all dimensions between the rows and the POV. 10. Place the cursor in a row. 11. Select Actions, and then Pick Members. The Member Selection dialog box is displayed. 12. For each dimension, select a member. 13. Click OK. 14. Repeat steps 9 to 12 to create as many rows as you need. 15. Click Save.

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Row Dimensions and POV Dimensions

Set the point of view before you create a journal.

Use this button to create a journal.

Lists journals for the current point of view

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Before creating journals, you must set the POV based on your requirements. You set the POV in the Manage Journals task. The POV determines the members for the Scenario, Year, Period, and Value dimensions. You can select from the following adjustment members in the Value dimension: • Entity Curr Adjs • Parent Curr Adjs • Parent Adjs • Contribution Adjs To set the POV: 1. Select Consolidation, then Journals, and then Manage Journals. 2. In the point of view, select members for the Scenario, Year, Period, and Value dimensions.

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Setting the Point of View

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You can start with a blank journal or you can create the journal from a template. To create journals: 1. Select Consolidation, then Journals, and then Manage Journals. The Manage Journals task is displayed. 2. Click New. 3. Perform one of these actions: - To create a blank journal, select Journal. - To create a journal based on a template, select Journal from Template. 4. In the Label text box, enter a journal label. 5. Optional: In the Group list, select a group to assign to the journal.

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Creating Journals

Type

Description

Balanced

Total journal debits and credits must balance.

Unbalanced

Total journal debits and credits do not have to balance.

Balanced by Entity

Total debits and credits for each entity must balance.

7. In the Security drop-down list, select a security class. 8. In the Description text box, enter a description for the template. 9. Drag the dimensions for which you need to enter line items from the POV to the rows. Tip: You can use the up arrow and down arrow on the toolbar to move all dimensions between the rows and the POV. 10. Place the cursor in a row. 11. Select Actions, and then Pick Members. The Member Selection dialog box is displayed. 12. For each dimension, select a member. 13. Click OK. 14. In the Debit and Credit fields, enter a debit or credit for the row. 15. Repeat steps 10 to 14 to create as many rows as you need. 16. Optional: Click Scan to verify that all entries are valid. If the journal contains errors, a separate window displays the scan results by row number. 17. Click Save.

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6. In the Balance Type drop-down list, select a balance type to specify the status of the journal before you post it. The following table describes the balance options:

You must have the Generate Recurring security role to create journals from recurring templates.

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You can use a recurring template to create journals automatically. When you generate a journal from a recurring template, you receive a confirmation message that the journal has been generated. The status of the journal is Approved. To create a journal using a recurring template, you must be assigned the Generate Recurring security role. If you have the Journal Administrator role, you automatically receive the Generate Recurring role. To create journals by using recurring templates: 1. Select Consolidation, then Journals, and then Templates. 2. Open a recurring template from which to create a journal. 3. Click Generate. 4. Select a scenario, year, and period for which to generate the journal, and click OK.

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Creating Journals from Recurring Templates

June

July

Interest Expense

Debit 100

Interest Payable

Debit 100

Interest Payable

Credit 100

Interest Expense

Credit 100

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Auto-reversing journals affect two periods of data. You post an auto-reversing journal to adjust values in one period; the system automatically creates a journal that reverses those adjustments for the next period. The journal created in the following period has the Approved status. You can then post this approved journal for the reversal to take effect. When you unpost an auto-reversing journal, the status of the journal reverts to Approved, and the system-generated, auto-reversing journal in the next period is deleted. You cannot unpost an auto-reversing journal after its auto-reversal is posted. For example, you can create and post an auto-reversing journal in January that adjusts the Sales accounts for EastSales. The system creates a journal that reverses those adjustments for February. To create auto-reversing journals: •

Create a journal by using the procedure described in the section “Creating Journals” earlier in this lesson. However, in the Type list, select Auto-reversing instead of Regular.

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Creating Auto-Reversing Journals

1

2

Status: Submitted

Accountant or Financial Analyst

Accounting Manager/ Supervisor

3

Status: Approved

Journal Status: Posted

4

OR

Status: Rejected

If Approved, user can post the journal.

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After creating journals and entering journal data, users must submit the journals to a supervisor for approval before they can post them to the Financial Management database. 1. Users review and submit journals one at a time or in batches. 2. The status of the journal changes from Working to Submitted. 3. A reviewer (a user with the Approve Journal security role) approves or rejects the journal. 4. If the journal is approved, the user can post it (the user must have the Post Journals security role). Guidelines • You cannot submit journals of the type Balanced unless the total debits equal the total credits. • You cannot submit journals of the type “Balanced by Entity” unless the total debits equal the total credits for each entity. • If you have the Journal Administrant security role, and the period is opened, you can post a journal with a Submitted, Working, or Rejected status. • You can unpost a posted journal. Reversing journal entries are created in the database, and the status of the journal changes to Rejected.

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Submitting, Reviewing, Approving, and Posting Journals

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To submit, review, approve, and post journals: 1. Select Consolidation, then Journals, and then Manage Journals. The Manage Journals task is displayed. 2. Select the POV of the journals that you want to process. A list of journals for the selected POV is displayed. 3. Select one or more journals. 4. On the toolbar, perform one of the following actions: - Click Submit to submit the journal. - Click Review to review the journal. - Click Approve to approve the journal. - Click Post to post the journal.

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You can view journal adjustments in a data grid or in the Entity Details report.

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After reviewing and posting the journal adjustments, you can view them in a data grid or in the Entity Details report.

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Viewing Journal Adjustments

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You can use a data grid to view the adjustments made to the accounts for an entity. For example, you can change the Value dimension in the grid POV to view the values in the Entity Currency Adjs, Entity Currency, and Entity Currency Total members. The adjustment members (Entity Curr Adjs, Parent Curr Adjs, Parent Adjs, Contribution Adjs) show the cumulative total posted from all journals to the cell. You can use the Cell Adjustments feature to view the individual journal postings to the cell. To view adjusted data in data grids: 1. Open a data grid. 2. Right-click a cell for an adjustment member, and select Cell Adjustments.

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Viewing Adjusted Data in Data Grids

Shows journal adjustments

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You can use the Entity Details report to view details of the entire consolidation path for a specific cell, including the journal entries that were generated in the journal posting process. To view adjustments in the Entity Details report: 1. In the data grid, select a valid intersection. 2. Right-click the valid intersection cell, and select Entity Details. Note: In an entity report for a Parent entity, the data shows only the totals from its children.

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Viewing Adjustments in the Entity Details Report

Define columns.

Filter journals.

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You can create and format journal reports to check the status of journals and to review journal adjustments. To design a report, you select columns, set up column attributes, and set up filters. To create journal reports: 1. Select Consolidation, then Journals, and then Reports. The Journal Report task is displayed. 2. Select Actions, then New, then Reports, and then Journal. The Journal: New Report tab is displayed. 3. Select the POV for the report. 4. Set up columns, column attributes, and filters. 5. Click Save.

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Creating Journal Reports

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By default, a journal includes the following columns: Label, Description, Entity, and Account. You can remove columns, add additional columns (for example, for custom dimensions or journal status), and reorder columns. You can sort columns in ascending or descending order, add subtotals, and show or suppress repeat heading information. For Account, Entity, or custom dimension columns, you can display member names, descriptions, or both. In the example in the slide, the journal report is sorted in ascending order by the Entity column. The Entity column displays the member description. The Account column displays both the member label and descriptions. You can use the Row Filters pane to limit the journals that are included in the report. For example, you can include only posted journals or only journals that belong to a specified journals group.

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Setting Up Columns and Filters

To reorder columns: 1. Select View, and then Reorder Columns. The Reorder Columns dialog box is displayed. 2. Use the arrow keys to change the column order. 3. Click OK. To set column attributes: 1. Select a column. 2. Select Actions, and then perform one of the following actions: - Select Ascending to sort on the column in ascending order. - Select Descending to sort on the column in descending order. - Select Subtotals to add subtotals to the column. - Select Repeats to show repeat heading information. - Select Name to show member names (dimension columns only). - Select Description to show member descriptions (dimension columns only). To select filters: • In the Row Options pane, select from the following filter options: Entity, Label, Group, Description, Status, Type, and Balance Type. For example, you can filter a report to include only unposted journals. Only journals or journal templates that meet all filter criteria are included in the report.

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To select columns: 1. Select View, then Columns, and then Manage. The Manage Columns dialog box is displayed. 2. Select the columns that you want to display in the report by moving columns between the Visible and the Invisible lists. 3. Click OK.

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When you run journal reports, you can override the POV that was saved with the report. To run journal reports: 1. Select Consolidation, then Journals, and then Reports. The Journal Report task is displayed. 2. Select a report. 3. Select Actions, and then Print. The Report Override Options dialog box is displayed. 4. Optional: Override the saved POV for the report: a. Select Override POV. b. Select a POV for the report. 5. In the Report Format list, select a format. Note: You can select HFM_FORMAT, PDF, RTF, HTML, or XLS format. 6. In the Stylesheet list, select a stylesheet. 7. Click OK. The Running Tasks tab is displayed. 8. Click Journal Reports .

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Running Journal Reports

In this lesson, you should have learned how to: • Describe the purpose of journals • Open periods for journal entry • Create journal templates and journals • Submit, review, and post journals • View adjusted data • Create and run journal reports

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Summary

In a Balanced journal, the total debits and credits must be balanced for each entity included in the journal entry. a. True b. False

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Answer: b

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Quiz

For an account, the current value in is 2000. Journal 1 posts an increase of 900, and Journal 2 posts a decrease of 1000. Select the value in . a. 2900 b. 3900 c. 100 d. 1900 e. 900

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Answer: d

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Quiz

All except one of the following is a journal status. Identify the odd one. a. Working b. Pending c. Submitted d. Posted e. Rejected

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Answer: b

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Quiz

All except one member can be selected to view journal adjustments in a data grid. Identify the odd one. a. Entity Curr Adjs b. Entity Currency c. Parent Curr Total d. Contribution Adjs e. Entity Curr Total

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Answer: b

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Quiz

• • • • • • •

Practice 20-1: Creating Journal Groups and Opening Periods Practice 20-2: Creating Standard Templates Practice 20-3: Creating Journals Practice 20-4: Creating Recurring Journals Practice 20-5: Submitting, Approving, and Posting Journals Practice 20-6: Loading Journals from Files Practice 20-7: Creating a Journal Report

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Practice 20: Overview

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Translating Data

After completing this lesson, you should be able to: • Describe the translation process • Enter exchange rates • Check the translation status • Translate financial data in data grids

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Objectives

EUR

Europe (EUR)

GBP

UK

(EUR) (EUR) (EUR) (GBP)

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Currency translation converts account data from one currency to another. When you consolidate data, currency translation occurs if the parent entity has a different default currency than the child entities. Data in the Entity Curr Total member of the child is translated to the parent’s currency, and the result is stored in the corresponding child currency member. For example, if UK has a default currency of GBP and its parent, Europe, has a default currency of EUR, data in the Entity Currency Total member of UK is translated to EUR and is written to the Parent Currency member for UK. This is summed with any parent currency journal adjustments in the Parent Curr Adjs member for UK to Parent Curr Total. The data in the Parent Curr Total member of UK is then consolidated to the Entity Currency member of Europe. You may need to translate to currencies other than the parent currency. The Value dimension contains members for all application currencies.

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Data Translation: Overview

Europe April

Compare currencies

Entity Currency

1

DefCurrency Europe

EUR

Gross Sales

240

UK

GBP

Cash

420 UK April

UsePVAForFlow

Yes

UsePVAForBalance

No

DefaultRateForFlow

AvgRate

DefaultRateForBalance

EndRate

Entity Currency Total

2

GBP

Gross Sales

200

240

Cash

300

420

April AvgRate

1.2

EndRate

1.4

4

3

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The example in the slide shows the following steps of the translation process during consolidation: 1. The Currency property of the child being consolidated is compared with the Currency property of the parent. If the currencies are different, translation is initiated. 2. The exchange rate account and translation method are selected based on the account type: - For Revenue and Expense accounts, the rate account specified by the Default Rate For Flow setting is used. If PVA For Flow is enabled, the PVA method is selected; otherwise, the VAR method is selected. - For Asset and Liability accounts, the rate account specified by the Default Rate For Balance setting is used. If PVA For Balance is enabled, the PVA method is selected; otherwise, the VAR method is selected. 3. The value in the Entity Currency Total member is translated by using the selected rate account and translation method. The result is stored in the Value dimension currency member that corresponds to the parent’s default currency. 4. The translated value is consolidated to the Entity Currency member of the parent. Default Rate For Flow, Default Rate For Balance, Use PVA For Flow, and Use PVA For Balance are application-wide settings that apply to all accounts. You can use custom translation rules to override these settings. For example, you create a custom translation rule to use a historical rate for some balance sheet accounts but not for others. Oracle Hyperion Financial Management 11.1.2: Create & Manage Applications 21 - 4

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Default Translation Process

“To” custom dimension

Currency rate accounts

‘From” custom dimension

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You maintain currency rates by loading or manually inputting data to the currency members of the custom dimensions that you designated as the “From” and “To” dimensions when you created custom dimensions. The “From” and “To” custom dimensions contain system-defined currency members that you can access by using the [Currencies] member list. You must input currency rates to accounts that have the Currencyrate account type. You enter currency rates by defining a data grid or data form by using the guidelines in the following table: Dimension

Description

Scenario

The scenario to which the currency rate is applied

Year

The year to which the currency rate is applied

Period

The period to which the currency rate is applied

View

YTD

Entity

[None]

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Data Grids and Data Forms for Exchange Rates

Description

Value

[None]

Account

The account that you create to contain currency rates (The account type must be Currencyrate.)

ICP

[ICP None]

"From" custom

The dimension you designated as the “From” dimension when you created custom dimensions. Use the [Currencies] system-defined member list to select currency members.

"To" custom

The dimension you designated as the “To” dimension when you created custom dimensions. Use the [Currencies] system-defined member list to select currency members.

Remaining customs

[None]

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Dimension

Select Translate to translate data to the currency shown in the POV bar.

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After entering the exchange rates, you can translate the currency for an entity to any application currency in the Value dimension. If the Value dimension is not on the grid rows or columns, the destination currency is specified in the point of view. To translate data in data grids: 1. Select Consolidation, and then Documents. 2. Open a data grid. 3. Right-click the cell for the currency, and select Translate.

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Translating Financial Data in Data Grids

Currency is GBP.

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When a current value member in the point of view is a currency other than the local currency of the member, the calculation status indicates whether data needs to be translated. To check the translation status: 1. In the application, select Consolidation, and then Documents. 2. Open a data grid. 3. In the Cell area of the Grid Display Options pane, in the Show list, select Calculation Status.

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Checking Translation Status

Status

Description

OK

None of the data for the specified Scenario, Year, Period, Entity, and Value dimensions changed.

TR

Needs Translation. The selected Value dimension member is not the entity’s default currency, and its translated values may not be current.

TR ND

Needs Translation. The parent has no data, but data for a child entity is changed.

NoData

No data exists for the specified Scenario, Year, Period, Entity, and Value dimensions.

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The following table describes translation statuses:

In this lesson, you should have learned how to: • Describe the translation process • Enter exchange rates • Check the translation status • Translate financial data in data grids

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Summary

During consolidation, a child’s data is translated into the parent’s currency, and the result is stored in the parent currency member. a. True b. False

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Answer: a

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Quiz

The exchange rate and translation method are selected based on the account type. a. True b. False

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Answer: a

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Quiz

For translating asset and liability accounts, the rate account specified by the Default Rate For Flow Accounts setting is used. a. True b. False

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Answer: b

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Quiz

One of the following is not a translation status. Identify the odd one. a. OK b. TR c. TR ND d. CN ND

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Answer: d

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Quiz

• •

Practice 21-1: Entering Currency Rates Practice 21-2: Manually Translating Data

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Practice 21: Overview

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Running Consolidations

After completing this lesson, you should be able to: • Describe the consolidation process • Check the calculation status • Explain consolidation of children by percentages • Manage ownership and equity pickup • Consolidate data

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Objectives

Calculate data.

Load and add data.

Adjust data.

Translate and consolidate.

Run and publish financial reports.

Lock data.

Approve data.

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Data consolidation is one step of the business process for large (or public) companies. For the example in the slide, consolidation is typically performed after data is collected, calculated, and adjusted for base-level entities. You use the consolidation features in Financial Management to consolidate financial data for reporting and analysis.

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Financial Management Business Process

NetProfit Connecticut

20000

Administration East

6000

Marketing East

5000

Development

4000

EastSales

5000

Consolidated data for the Connecticut entity

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Consolidation is the process of gathering data from descendants and aggregating the data to parent entities. Consolidation applies only to the Entity dimension. After entering or loading data into base-level entities, you run a consolidation for a selected scenario and period to aggregate the data throughout the organization. The example shown in the slide displays the consolidated data for the NetProfit account of the Connecticut entity. During consolidation, the data values from the base-level entities (Administration East, Marketing East, Development, and EastSales) are rolled up to the parent-level entity, Connecticut.

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Consolidation: Overview

• • • •

Run calculations. Perform currency translations. Apply ownership percentages. Eliminate intercompany balances. US

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When you consolidate an entity, processes that are required for the descendants of the entity run automatically. • Calculation rules are run for all descendants of the entity for the period being consolidated and for all prior periods. • If the data for the child entity and the data for the parent entity are in different currencies, the data is translated based on the exchange rate. For the child entity, the translated value is stored in the Parent Currency member of the Value dimension. The translated value in Parent Currency is rolled up to the parent. • If the parent’s ownership of the child is less than 100%, the ownership percentage is applied. Intercompany transactions between entities are eliminated at their first common parent.

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Consolidation Process

[Contribution Total] [Contribution] [Proportion]

[Contribution Adjs] [Elimination]

[Parent Total] [Parent]

[Parent Adjs]









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During the consolidation process, the value in the Entity Currency member of the child members may be transformed before being aggregated to the parent. The Value dimension stores data for the intermediary steps in the transformation. You can display Value dimension members on data grids and reports. This information provides an audit trail that you can use to determine how the value that each entity contributed to the parent was derived. For the example in the slide, the Contribution Adjs, Proportion, Elimination, Parent Adjs, Parent Currency, Parent Curr Adjs, and Entity Currency Adjs value dimension members store data. Note the following points about the consolidation process: • Proportion detail is generated when consolidation rules are executed. The Proportion member also stores the results of the consolidation percentage that is applied to the base values. • Based on elimination rules, elimination detail contains eliminating balances that result during consolidation. • Contribution Total is the contribution of the base entity to its parent. This amount is added to the other immediate dependent contributions of the parent to obtain the parent consolidated data. Intermediate contribution-level aggregations are not stored during calculation.

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Consolidation and the Value Dimension

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Financial Management maintains the calculation status for every Scenario, Year, Period, Entity, Parent, and Value combination. The calculation status indicates whether data needs to be calculated, translated, or consolidated. You can view the calculation status from the Data Process Control task or from a data grid. To check calculation status: 1. In the application, select Consolidation, then Data, and then Process Control. 2. Select members from the Scenario, Year, and Period dimensions. 3. Select an entity and relationship (for example, UnitedStates with the Descendants relationship to view status for the UnitedStates and its descendants).

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Checking Calculation Status

Status

Description

OK

None of the data for the specified Scenario, Year, Period, Entity, and Value dimensions changed.

OK SC

OK, System Changed. A change may affect the data for the specified Scenario, Year, Period, Entity, and Value dimensions. For example, a new rules file or metadata file was loaded. The data itself, such as a value of 10,000, has not changed. For a dimension member attribute, the number of decimal places associated with the account was set to two, and requires the value to be changed to 10,000.00.

OK ND

OK, No Data. No data has been loaded but calculations were run.

CH

Needs Calculation. At least one data cell for the specified Scenario, Year, Period, Entity, and Value dimensions changed, or metadata parameters or rules changed. As a result, because calculation was not run, other data cells in the dimension may not be current. For base-level entities, you may have entered the data cell through data entry or by a data file load. For any entity, the data cell may have been entered by a journal posting.

TR

Needs Translation. The selected Value dimension member is not the entity’s default currency, and its translated values may not be current.

CN

Needs Consolidation. The data for the specified Scenario, Year, Period, Entity, and Value dimensions may not be current because any of the following items changed: • Data for a child entity • Data for the entity’s default currency • Metadata parameters or rules

CN ND

Needs Consolidation. The parent has no data, but data for a child entity changed.

Locked

An administrator locked the data for the specified Scenario, Year, Period, Entity, and Value dimensions. The data can no longer be modified manually or through calculations.

NoData

No data exists for the specified Scenario, Year, Period, Entity, and Value dimensions.

NoAccess

The user does not have rights for the specified dimension member.

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The following table describes calculation statuses:

Sample Organization Ownership Structure

100%

100%

Geographical

100%

United States

Europe

CT_TOP

CA_TOP

FRA_TOP

90%

ITA_TOP

80% CA01

50% CT01

ITA02

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By default, parents consolidate their children 100%. However, the application administrator can specify a consolidation percentage in the PCON column of the Manage Ownership task. The consolidation percentage determines what percentage of a child entity is consolidated to the parent entity. For the example in the slide, 100% of CA_TOP is consolidated into United States, but only 80% of CA01 is consolidated into CA_TOP. Similarly,100% of Europe is consolidated into Geographical, but only 90% of ITA_TOP is consolidated into Europe and 50% of ITA02 is consolidated into ITA_TOP.

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Consolidation of Children by Percentages

System account for consolidation percentage

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You use the Manage Ownership task to manage consolidation information for your child entities: • Consolidation percentage • Active status • Calculate ownership and assign consolidation methods For the example in the slide, California is the parent entity in the POV. The rows list child entities of the California entity. The PCON column specifies the percentage of the child that gets consolidated to the parent.

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Ownership Management

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You can assign ownership by period if you selected Organization by Period in the application settings. Organization by Period enables you to preserve historical organization structures and have them coexist in an application with the current organization structure. Organizational changes may be due to acquisitions, disposals, mergers, or reorganizations. You assign ownership by period to an entity by selecting whether the status of a child is active or inactive in the Active system account. The Active account is used as the flag that determines whether an entity is active or inactive. You can assign values to the Active account in the Manage Ownership task. An active status is used to: • Consolidate a child entity to its parent entity. Inactive entities are not consolidated. • Affect the data of a parent with an active child. An inactive child does not affect the parent data. • Determine Process Management validation. An inactive child is ignored. • Determine how journal validation rules are followed. No parent adjustments or contribution adjustments can be posted to inactive children.

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Assigning Ownership by Period

• •

Invalidate cells that are associated with [Proportional] or [Elimination] Value dimension members for inactive children. Return only active entities when Organization by Period is selected for the Entity dimension. Run the ownership calculation routine only for active children. Inactive children are ignored.

To assign ownership by period: 1. Select Consolidation, then Data, and then Manage Ownership. The Manage Ownership task is displayed. 2. Select members for the scenario, year, period, and entity dimensions. 3. In the Entities area, select an entity. 4. In the Active list, select Yes. 5. Click Save.

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•

Data grid with share information for CT02

Calculate ownership SharesOwned /SharesOutstanding VotingOwned /VotingOutstanding

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The Manage Ownership task enables you to automatically calculate a holding company’s percent ownership and percent control of its subsidiaries based on its stock holdings. Additionally, if you have defined consolidation methods, the ownership calculation can automatically assign the consolidation percentage to each subsidiary based on the holding company’s percent control. Note: The holding company entity and the subsidiary entities must be children of the same parent, and the holding company entity must be assigned to the subsidiary entities by using the Holding Company property in the Entity dimension metadata. The following describes the process for calculating ownership based on shares: 1. In a data grid, or through a data load file, enter share information in the provided system accounts: • For each entity, enter the total shares outstanding and the total voting shares outstanding in the SharesOutstanding and VotingOustanding system accounts. • For the holding company entity, enter the total shares owned and total voting shares owned of each subsidiary entity in the SharesOwned and VotingOwned system accounts. • For each of the subsidiary entities, enter the shares that they own of each other and of the holding company in the SharesOwned and VotingOwned system accounts. This allows you to capture indirect ownership of subsidiaries by the holding company. For example, Entity A, the holding company, owns shares of Entity B, and Entity B owns shares of entity C. Consequently, Entity A owns a percentage of Entity C indirectly through its ownership stake in Entity B. Oracle Hyperion Financial Management 11.1.2: Create & Manage Applications 22 - 13

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Calculating Ownership Using Shares

• DOWN (Direct Ownership) is the holding companies direct ownership percentage of the subsidiary entity based on shares of stock owned (SharesOwned/SharesOutstanding). • PCTRL (Percent Control) is the holding companies percentage control of the subsidiary entity based on the percentage of voting shares owned. (VotingOwned/VotingOutstanding) • POWN (Percentage Ownership) is the holding companies total ownership of the subsidiary. This is the total of DOWN plus any indirect ownership percentages derived from its subsidiaries. • Method (Consolidation Method): If consolidation methods are configured, a method is automatically selected for each entity based on the value in PCTRL. The consolidation method assigns a value to PCON. (If consolidation methods are not configured, PCON is unaffected by the ownership calculation.) • PCON (Percent Consolidation) is the percentage of the entity that is consolidated to the parent. • PMIN (Percent Minority) is PCON - POWN. In the example in the slide, the data grid contains share information for entity CT02. CT02’s total shares outstanding are entered in the SharesOutstanding account, and total voting shares outstanding in the VotingOustanding account. Using the ICP dimension to select entities, the number of regular and voting shares each entity owns of CT02 are entered in the SharesOwned and VotingOwned system accounts. In the example, CT01, the holding company, is the only entity that holds stock in CT02. The table on the Manage Ownership tab displays the results of the Calculate Ownership calculation, which shows CTO1’s ownership of CT02, CT03, and CT04. The following are the results for CT02: • CT01’s direct ownership percentage (DOWN) of CT02 is 75. This represents SharesOwned (75,000) divided by SharesOutstanding (100,000). • CT01’s percent control (PCTRL) of CT02 is 80. This represents VotingOwned (40,000) divided by VotingOustanding (50,000). • CT01’s total ownership (POWN) of CT02 is 75, because there is no indirect ownership derived from other entities. • The consolidation method, Method2, was automatically selected for CT02 based on the value in PCTRL. The the consolidation method, in turn, assigned a value of 75 to percent consolidation (PCON).

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2. In the Manage Ownership task, select the parent of the holding company and use the Calculate option on the Calculate Ownership panel to calculate the holding company’s ownership of its subsidiaries. The ownership calculation populates the following columns in the Manage Ownership table based on the share information:

• •

You can use the Equity Pickup task if you calculate ownership based on stock holdings. Use the Equity Pickup task, in conjunction with Equity Pickup rules, to: – Revalue the investments owned by a holding company – Replace the historical value of an investment with its current value SharesOwned/SharesOutstanding

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If your application calculates entity ownership based on stock holdings, you can use the Equity Pickup task, in conjunction with equity pickup rules, to revalue investments. The Equity Pickup task calculates ownership percentages between pairs of entities based on the values entered in the SharesOutstanding and SharesOwned system accounts. You can reference these percentages by using functions in Equity Pickup rules. For example, for June, you enter 100,000 in the SharesOutstanding system account for the Monterey entity, and 50,000 in the SharesOwned account of the San Diego entity for Monterey. In the row of the Equity Pickup table for San Diego as Owner and Monterey as Owned, the %EPU column displays 5. In this VB Script example, the PEPU function retrieves San Diego’s ownership percentage of Monterey for the current year, scenario, and period from the Equity Pickup table. Monterey's NetIncome account is multiplied by the ownership percentage to calculate the IncomeFromSubsidiary account. Hs.Exp "A#IncomeFromSubsidiary.I#Monterey = E#Monterey.V#USD.A#NetIncome * “ & HS.PEPU( , “SanDiego”, “Monterey”)

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Managing Equity Pickup by Using the Equity Pickup Task

Consolidation options

Task progress

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You run consolidations from the Consolidate options list on the Data Process Control task and data grids. You can use the Task Automation functionality to automate the process. When a parent is consolidated, all descendants of the parent are also consolidated. If you consolidate data for a period and the data for prior periods has not been consolidated yet, the data for the prior periods is consolidated as well. The following table describes the three options for consolidating data: Option

Description

Consolidate

Available for any parent entity with a status of CN or CN ND. When you select this option for a parent entity, the system performs calculations (Calculate, Translate, and Consolidate) for any dependent entity that has a status of CN, CN ND, CH, TR, or TR ND. Consolidate is the most efficient option because only entities that require consolidation are updated.

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Consolidating Data

Description

Consolidate All

Available for any parent entity, regardless of its status. Consolidate All consolidates all intersections of the dependants, whether data exists or not.

Consolidate All With Data

Available for any parent entity, regardless of its status. Consolidate All With Data consolidates every dependent entity that contains data, regardless of its status. Note: The Consolidate All option can negatively affect database performance and its use is not recommended.

When a consolidation starts, the Running Tasks tab is automatically displayed. You can view information about the completion status of the consolidation, the start time, and the point of view. You can perform other tasks while the consolidation is running. You can stop a consolidation by selecting it on the Running Task tab and clicking Stop Tasks on the toolbar. The following table describes the options on the Data Process Control toolbar: Icon

Name

Description

Manage Process

Displays a menu with the following options: • Start • Promote • Submit • Approve • Publish • Sign Off • Reject

Consolidate

Displays a menu with the following options: • Consolidate • Consolidate All • Consolidate All With Data • Calculate Contribution • Force Calculate Contribution

Calculate

Displays a menu with the following options: • Calculate • Force Calculate

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Option

Name

Description

Translate

Displays a menu with the following options: • Translate • Force Translate

Rates

Displays a predefined grid with rate data (The grid label for the predefined grid must be named Rates.)

Ownership Management

Displays the Ownership Management page

Refresh

Refreshes the display

To consolidate data: 1. Select an entity. 2. On the toolbar, click Consolidate and perform one of the following actions: - Select Consolidate. - Select Consolidate All. - Select Consolidate All with Data. 3. Confirm that the consolidation process is completed successfully.

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Icon

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You can display entities in a flat list or as a tree hierarchy. You can view entity information by using the entity label, the description, or both. The default setting is to display the label. You can show or hide columns, such as Review Level and Journal Status. Note: To display entities by using the Tree option, you must use the {Hierarchy} member list when selecting the parent entity. To set process control panel options: 1. Select Consolidation, then Data, and then Process Control. The Process Control page is displayed. 2. In the Display Options pane, select the display options.

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Setting Data Process Control Display Options

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You can view either a single period or all periods. When you choose all periods, you must choose to view either the Process Review Level or Calculation Status, and you must select a single review phase. To view status for all periods: 1. Select Consolidation, then Data, and then Process Control. The Data Process Control task is displayed. 2. In the Period View section of the Display Options pane, select All. 3. In the Display list in the Column Settings area, select Calc Status or Review Level. 4. Click OK.

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Viewing Status for All Periods

In this lesson, you should have learned how to: • Describe the consolidation • Check the calculation status • Explain consolidation of children by percentages • Manage ownership and equity pickup • Consolidate data

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Summary

When you consolidate an entity, calculation rules are run for all descendants of the entity only for the period being consolidated. a. True b. False

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Answer: b

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Quiz

Select the calculation statuses that indicate that data must be calculated. a. CH b. CN ND c. CN d. TR e. OK ND

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Answer: a, b, c

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Quiz

During consolidation, a child’s data is translated into the parent’s currency, and the result is stored in the member of the Value dimension. a. True b. False

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Answer: a

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Quiz

Consolidation applies only to the Entity dimension. a. True b. False

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Answer: a

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Quiz

• • •

Practice 22-1: Consolidating from a Data Grid Practice 22-2: Running the Consolidation Process Practice 22-3: Changing the Ownership Hierarchy

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Practice 22: Overview

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Managing the Review Cycle by Using Process Management

After completing this lesson, you should be able to: • Describe process management and phased submissions • Describe the process for setting up phased submissions • View process unit status • Validate process units • Move process units through the review cycle • View and manage process units in data grids • Lock process units

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Objectives

Use process management to review, promote, submit, approve, reject, and publish process units.

Review

Promote

Submit

Approve

Publish

Reject

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Process management is the management of the review and approval of financial data. You can use process management to submit budget plans and have them approved efficiently, and to transfer ownership of data. In a centralized environment, you can also use process management to provide review control and to ensure data privacy. If process management is enabled for a scenario, validation checks are performed for each process unit as the data moves from one level to the next. Validation checks are defined by the administrator to ensure that accounts are in balance.

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Process Management: Overview

Example

Process unit

• • • • •

Scenario Year Period Entity Value

Actual 2012 January West Sales USD

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For the purpose of review, data is organized into process units. A process unit is the combination of data for specific Scenario, Year, Period, Entity, and Value dimensions. In the Value dimension, you can select Local, Translated, or Contribution data. For the example in the slide, the process unit is a combination of data for Actual, 2012, January, WestSales, and USD. During the review cycle, users perform actions, such as promote, submit, approve, reject, and publish, on process units.

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Process Units

Every process unit has one of the following states: Not Started

First Pass

Review Level 1, 2,…

Submitted

Approved

Published

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Process units pass through several process states during the review cycle. The following table describes the process states: Task

Description

Not Started

The review supervisor has not started the process unit, and only the supervisor can enter data.

First Pass

The process unit is started and is in the initial stage for data to be entered by users with proper access rights.

Review Level 1–10

The process unit is at the designated review level.

Submitted

The process unit was submitted and is ready for final approval.

Approved

The process unit was approved.

Published

The process unit was published for public access.

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Process States

Security roles: • Determine the review actions that users can perform • Aid compliance with Sarbanes-Oxley, especially, requirements imposed by Section 404

Reviewer 1

Reviewer 10

Submitter

Review Supervisor

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The actions that users can perform are determined by their assigned security roles. The following table describes the actions permitted for each security role: Security Role

Description

Reviewers 1 through 9

Can promote a process unit to the next level or reject it. When a reviewer promotes a unit to the next level, data for that unit becomes read-only for users at the current level.

Reviewer 10

Can reject a process unit, but cannot promote it because a next level is not available. To move a process unit to the Submitted level for final approval, Reviewer 10 must be a Submitter.

Submitter

Can move the process unit to the final stage of the review process so that it is ready for approval. Although the default action is to promote the process unit to the next level, the Submitter can omit many levels of review and go to the last process level (Submitted) before final approval.

Review Supervisor

Has access rights to start a process unit that allows input to the entity’s data; can also approve and publish the data

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Process Management Security Roles

To set up process management: • Perform the following actions for the Scenario dimension member: – Select Y for the Enable Process Management attribute. – Specify the phased submission start year.

• • •

Enter the validation account in the Validation Account field in Application Settings. Assign security roles to users. Assign security classes to users (promote access, alerts).

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Before you can use the Process Management option, you must enable scenarios in the Dimension Library. The system performs validation checks for each process unit as the data moves from one level to the next. When you select a single cell, process management is available only for the input frequency of the scenario. For example, if the input frequency is months, process management is available when you select January, but it is not available when you select a quarter, such as Q1. In addition, if you select multiple cells and your selection includes a data cell in which process management is not supported, the option is not available. For instructions on enabling scenarios in the Dimension Library, see the lesson titled “Setting Up Entities, Calendars, and Scenarios.” For instructions on configuring validation account settings, see the lesson titled “Configuring Application Settings.”

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Process Management Options

Phased submission has: • Flexible assignment of account, custom, and ICP dimensions • Support for 99 submission groups • Nine submission phases with different validation accounts Expenses

Income

Liabilities

Assets

Phase 4

Phase 3

Phase 2

Phase 1

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Because process unit data could be related to hundreds of accounts, reviewers and approvers may have difficulty in effectively analyzing the data. With submission phases, you can divide a process unit into submission groups defined by account, custom, and ICP dimensions. You then assign submission phases to the submission groups and place the groups in hierarchical order to publish in process management. For example, in the Actual scenario, you submit the Balance Sheet and Profit/Loss accounts for review in Phase 1, and supplemental data in Phase 2. In the Budget scenario, you submit Intercompany data in Phase 1, Balance sheet and Profit/Loss accounts in Phase 2, and supplemental data in Phase 3. With the process unit divided, smaller chunks of data are published, giving reviewers and approvers tighter quality control. Submission Group Guidelines • The maximum number of submission groups is 99. • Submission groups can vary by account, custom, and ICP dimensions. • You cannot assign the same group to multiple phases in the same period. For example, you cannot assign Groups 2 through 5 to Phase 1, and Groups 3 and 8 to Phase 2, because Group 3 cannot be assigned to Phases 1 and 2 in the same period.

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Phased Submissions

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• • • • • •

If you move all groups from one submission phase to another, the original phase is cleared entirely from the system for the specified scenario and period. You can skip submission phase assignments. For example, you can assign groups to submission Phases 1 and 3 without assigning groups to Phase 2. During the review process, you can promote each submission group in the process unit rather than the entire process unit. Groups not assigned to a submission phase are not considered part of the review process. Base accounts do not inherit submission groups from parent accounts. Parent accounts do not assume submission groups from their children. A blank submission group defaults to Submission Group 1.

Submission Phase Guidelines • The maximum number of submission phases allowed in the review process is 9. • Submission phases can vary by period and scenario.

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•

1

Set Application and Metadata Attributes.

2

Assign Validation Accounts to Submission Phases.

Validation Account Phase 1 – Balance Sheet Phase 2 – Supp. Data Phase 3 – Income Stmt.

3

Assign Submission Groups to Dimension Members.

4

Assign Submission Groups to Submission Phases.

Submission Phases Phase 1 – Balance Sheet Phase 2 – Supplemental Data Phase 3 – Income Statement

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You perform the following tasks to set up submission phases: 1. Set the application and dimension metadata attributes to use submission phases. 2. Assign validation accounts to submission phases. 3. Assign submission groups to dimension members. 4. Assign submission groups to submission phases.

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Process for Setting Up Phased Submissions

Set Application and Metadata Attributes.

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By default, the setting for submission phases is turned off, and the administrator must enable phased submissions in the application settings by selecting the Use Submission Phase option. The administrator must then define which dimensions (Account, custom dimensions, and ICP Members) will be enabled for process management. At a minimum, you must enable at least one dimension. You assign validation accounts to submission phases to ensure that the value equals zero before a process unit is promoted to the next review level. Financial Management application settings include one validation account for each of the nine submission phases. Note: If a validation account is not set for a submission phase, validation is not needed for that phase. You can use the same validation account across multiple submission phases. For instructions on configuring application settings, see the lesson titled “Configuring Application Settings.”

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Configuring Application Settings

Set Up Submission Groups

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For each application, the administrator must decide which dimension members to include in a submission group. In the metadata, you set the following attribute for submission groups: Submission Group=0 to 99 or Note • The default is blank. A value defaults to the value of 1. • •

If you set the submission group to zero, the account is not included in the review process. You can specify the submission groups for [ICP None] and [ICP Entities]. The submission group value assigned to [ICP Entities] applies to all ICP entities in the [ICP Entities] subtree.

To easily work with dimension members, you should categorize them into appropriate groups. For example, you can define Cash accounts and Investment accounts for Submission Group 1.

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Setting Up Submission Groups

Accounts

Submission Groups

HistData 0

0

Cash Invest

1 1

ICRec ICPay

2 2

Liability Equity

3 8

Revenue Expense

4 4

C1 (Product)

Submission Group

[None]

1

Golf Balls

5

Tennis Balls

6

Soccer Balls

7

Note: For the dimensions that support phased submission (Account, ICP, and custom dimensions), you should include every member for the dimension in a submission group (0 through 99). For instructions on setting submission groups, see the lesson titled “Managing Dimension Members.”

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When a submission group has an assignment of 0, the account does not require a review process. The following tables show examples of dimension members categorized into submission groups by account and by product:

Submission groups

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Administrators can assign submission groups to each submission phase. Assignments are by scenario. If a group is not assigned to a submission phase, process management is not applied to the dimension members within that group. You can display and manage submission phases by using the Submission Phases task. This task appears if you enable the Use Submission Phase application setting. You must also be assigned to the Administrator or Review Supervisor security role. You can have up to 99 submission groups. You can enter ALL to indicate all groups. The default for Submission Phase 1 is ALL to indicate all groups. Note: All groups belong to Submission Phase 1 until you change their assignment. To access the Submission Phases task: 1. Select Consolidation, then Data, and then Submission Phases. 2. Select a scenario. 3. Perform any of the following tasks: - Enter one or more groups for a submission phase, and use a comma as a separator for multiple group assignments (for example, 1, 5, 6, 9, 10). - Specify a range of groups. For example, to assign groups 1, 2, 3, 4, 5, 7, and 8 to a submission phase, specify 1-5, 7-8. 4. Click Save. Oracle Hyperion Financial Management 11.1.2: Create & Manage Applications 23 - 14

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Assigning Submission Groups

You access data in a process unit based on a combination of the following items: • Your assigned security role • Your access rights to the process unit (through security classes) – – – –

•

None Read Promote All

The current review level of the process unit

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Access rights for process units can be None, Read, Promote, or All. The following table describes the access rights: Access

Description

None

No access to the process unit

Read

Ability to view only data for the process unit

Promote

Ability to view data and promote an entity without All access

All

Complete access, including viewing and modifying data

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Security Access for Process Units

Process unit status

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You view the status for process units in the Data Process Control panel. If you enabled submission phases, the review level for each process unit is stored by the submission phase. To view process unit status: 1. Select Consolidation, then Data, and then Process Control. 2. Select a POV. 3. In the Data View list, select Local, Translation, or Contribution.

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Viewing Process Unit Status

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You can select the submission phases for which you want to view status. You can also select the review and status information for which you want to include columns. To view status for multiple submission phases: 1. Select Consolidation, then Data, and then Process Control. The Data Process Control task is displayed. 2. In the Phases Displayed area under the Columns Setting section of the Display options pane, select the phases to display. 3. In the Review Level Columns and Status Columns area of the Columns Setting section of the Display options pane, select the status information to display.

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Viewing Status for Multiple Submission Phases

This column indicates whether there are unposted journals.

A check mark is displayed if both the Validation account and the calculation status are OK.

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Process units can be promoted only if their calculation status is OK, OK SC, or NODATA and the validation account amount is equal to zero. The Pass/Fail column displays a check mark or an X to show whether the conditions are met. If the calculation status is OK, OK SC, or NODATA and the validation account amount is equal to zero, a check mark is displayed in the Pass/Fail column, indicating that the unit is ready for promotion. If the process unit fails, an X is displayed in the Pass/Fail column. If the process unit fails, you must perform the calculation in the current period to ensure that the data is valid for promotion. After calculation, if the validation account is equal to zero, the calculation status is updated to OK and the status of the column changes to Pass.

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Validating Process Units

The journal status column displays the status of journals. The column title varies based on the member selected for data view. The following table describes the column titles for the data views:

Local

Entity Currency Adjustments (ECA)

Translation

Parent Currency Adjustments (PCA)

Contribution

One column for Parent Adjustments (PA) and one column for Contribution Adjustments (CA)

In the journal status column, a green flag indicates that there are no unposted journals. A red flag indicates that unposted journals must be posted for the entity. However, unposted journals do not prevent an entity from being promoted. When you place the cursor over a flag in the journal status column, the number of unposted journals is displayed. When you click the flag, the Journals module opens displaying the unposted journals for the selected process unit. You can then post the journals that need to be posted.

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Data View

Validation accounts must have: • An account balance equal to zero before a process unit can be promoted to the next review level • A formula defined in the rules file to generate its balance ***************************************************************** 'Validation Rules 'Validation Rules will only run at the legal entity level 'User defined field # 1 has been set to LEGAL for all legal entities '********************************************************************** If HS.Entity.UD1("") = "LEGAL" then If HS.Year.Member > 2010 Then HS.EXP "A#V7900 = A#7900"

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Validation accounts are used as a balancing mechanism. You use rules to customize validations in process management. For the example in the slide, a validation rule runs only at the legal entity level, which is a customer-defined level. The user-defined field #1 member attribute is populated with LEGAL to define and identify the legal entities. If you are using phased submissions, you can have separate validation accounts for each submission phase. Financial Management application settings include additional validation accounts that you can use for each submission phase.

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Validation Accounts: Overview

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The Validation and Pass/Fail columns are linked to the Validation dialog box so that you can view additional details about calculation status and validation account information. The Validation dialog box displays the validation account and its children with balances. The system displays the following information: • Calculation status for Entity Currency, Entity Curr Adjs, and Entity Curr Total • Validation account amount for Entity Currency, Entity Curr Adjs, and Entity Curr Total To view validation account details: • Click the check mark or an “x” in the Validation or the Pass/Fail column.

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Viewing Validation Account Details

Perform process management actions.

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You use the Manage Process commands to move process units through the review cycle. Process units must have a calculation status of OK, OK SC, or NODATA and a zero balance in the validation account before you can promote them. Process units with unposted journals can be promoted. When you promote parent entity data to the next process level, validation checks are performed to verify that the child entities are at the level to which you are trying to promote the parent. A parent can be promoted only to a level that is less than or equal to the lowest level of its children. To move process units through the review cycle: 1. Select Consolidation, then Data, and then Process Control. The Data Process Control task is displayed. 2. Select the units and, on the Data Process Control toolbar, click Manage Process, and select Promote.

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Moving Process Units Through the Review Cycle

The review level for each process unit is stored by the submission phase. You must promote each submission phase independently. All rules for promotion to each review level apply. In addition, be aware of the following dependency based on the submission phase number: The review level of a submission phase must be less than or equal to the review level of the lower-numbered phases in that process unit. For example, you divide Income, Balance Sheet, and Supplemental accounts into three submission groups. The groups for Income and Balance Sheet accounts are assigned to Phase 1 and the group for Supplemental accounts is assigned to Phase 2. If the Phase 1 accounts, Balance Sheet and Income, are at Review Level 4, you cannot promote Phase 2 accounts, Supplemental, to a review level greater than 4. In the same way, you cannot reject a submission group if it violates the submission phase rule. The following table describes the commands in the Manage Process menu: Command

Description

Start

Brings data to First Pass. Cells on data entry forms and grids display NOACCESS until the Review Supervisor starts the process unit.

Promote

Promotes process units for all review levels. After a process unit is promoted for review, data can be viewed only by a user with the appropriate review-level security role. For example, if the process unit is promoted to Review Level 2, only a user with the security roles of Review Level 2 or higher can view the data.

Submit

Submits process units for final approval

Approve

Approves process units. A process unit must have a status of OK, OK SC, or NODATA to be approved.

Publish

Publishes process units after they are approved. When process units are published, the data is available for viewing by all users with security access to the data in the process unit.

Sign Off

Signs off on process units from Review Level 1 or higher. When a process unit is signed off, its status does not change.

Reject

Rejects process units and demotes them to their previous review level

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Submission Phases and Review Levels

Available review levels

Promote the current entity only or include descendants.

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When you select Promote from the Manage Process menu, the Promote dialog box is displayed. You use the Promotion Level list to select the review level. If the entity is a parent, you can also promote its descendants. To select review levels: 1. On the Process Control toolbar, click Manage Process, and select Promote. 2. In the Promotion Level list, select a review level. 3. In the Apply Action To list, perform one of the following actions: - Select Selected Entity Only. - Select Selected Entity and Descendants. 4. Click OK.

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Selecting Review Levels

Review Level 4

Review Level 5

Users at review level 5 Email alerts

Users at review level 4

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If email alerting is enabled for the process unit scenario, process management triggers email alerts based on a change of status for the process unit. Alerts are sent for the following actions: First Pass, Review Levels 1 through 10, Submitted, Approved, and Published. Alerts are not generated when the process unit is at the Not Started level or for the Sign Off action. The system automatically generates email alerts to the appropriate users for the action, according to the review-level assignments. The system sends email alerts to both the users at the level before the process control action and to the users at the current level after the action. For example, User A and User B have Reviewer 4 role access, and Users C and D have Reviewer 5 role access. When the process unit is at Level 4 and is promoted to Level 5, Users A and B receive email alerts because they are at Level 4 before the promote action. Users C and D receive email alerts because they are at Level 5, which is the current level after the promote action.

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Email Alerts

Requirements for email alerts: • An SMTP mail server must be specified on the Web Server tab of the EPM System Configurator. • The alerting process uses the email addresses that are stored in your external authentication files. To receive email alerts, users must be on either LDAP or Microsoft Active Directory. • The Supports Process Management-A attribute, which is set in the Metadata Manager, must be enabled for the process unit scenario. • The user must have the “Receive Email Alerts from Process Management” role. • The user must have email alert access to the security class for the process unit entity and scenario.

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When the email alert is generated, the user who performed the action receives a confirmation email that contains the action performed, the process units affected as part of the action, and the names of the users receiving the email alerts for each process unit.

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The Process Flow History window displays process history by date and time, user, action taken, process level, and comments. The information cannot be changed or deleted. It is automatically updated as units are processed by individual users. To view review history: 1. Select Consolidation, then Data, and then Process Control. The Data Process Control task is displayed. 2. Select a top member, and select a member list. 3. Right-click an entity, and select Process History.

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Viewing Review History

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You can view process levels for entities in data grids. To view process level in data grids: 1. Open a data grid. 2. In the Show list in the Cell area of the Grid Display Options pane, select Process Level. The data grid displays the process levels for all cells.

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Viewing Process Level in Data Grids

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You can promote, submit, approve, publish, and lock a process unit from a data grid. Criteria for phased submissions in data grids: • If a cell is selected in a data grid and Process Management is selected, the system determines the submission phase that applies to the cell. • You can have one review status for each submission phase. When cells are promoted, you promote all cells for that submission phase. To manage process units in data grids: 1. In a data grid, right-click one or more cells. 2. Select Manage Process. The Manage Process dialog box is displayed. 3. Under the Action list, select to start, promote, reject, sign off, submit, approve, or publish the units.

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Managing Process Unit States in Data Grids

Submit data for review.

Approve/publish data.

Lock data.

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After data for a process unit has been submitted and approved, you can publish it. Only administrators and review supervisors can modify published data. Optionally, you can lock data. Locked data cannot be modified by Administrators or Review Supervisors. You must be assigned the Lock Data security role to lock data. Note: You can also lock and unlock data for scenarios that do not support Process Management. You can lock data only if the following conditions are met: • The calculation status for the entity is OK. • All prior periods are locked. • The validation account for the Entity Currency and Entity Currency Adjs members of the Value dimension is zero. • If the current scenario is enabled for Process Management, the process unit status is Published.

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Locking and Unlocking Data

To lock and unlock data: In a data grid or data form, perform an action: • Right-click one or more cells and select Lock. • Right-click one or more locked cells and select Unlock. Note: When you lock or unlock a parent entity, the descendants of the parent are also locked and unlocked. When unlocking data, you must unlock a parent entity before you unlock its children.

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The locked status is a calculation status and applies to the entire process unit. Before applying locked status, the system checks for the following conditions: • All processing unit cells reached the Published status or are “Not Supported.” • All validation accounts have the appropriate phases and a zero value.

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In this lesson, you should have learned how to: • Describe process management and phased submissions • Describe the process for setting up phased submissions • View process unit status • Validate process units • Move process units through the review cycle • View and manage process units in data grids • Lock process units

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Summary

Select the review level that indicates that a process unit is ready for final approval. a. Published b. Level 10 c. Submitted d. Approved e. Promoted

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Answer: c

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Quiz

Process units must have a calculation status of OK, OK SC, or NODATA before you can promote them. a. True b. False

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Answer: a

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Quiz

Phase level 2 accounts can be promoted to a higher review level than Phase level 1 accounts. a. True b. False

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Answer: b

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Quiz

You can promote process units with unposted journals. a. True b. False

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Answer: a

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Quiz

• • •

Practice 23-1: Setting Up Phased Submissions Practice 23-2: Managing Process Status Practice 23-3: Promoting Data in Phases

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Practice 23: Overview

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Synchronizing Data and Migrating Applications

After completing this lesson, you should be able to: • Describe data synchronization • Create mapping tables • Create data synchronizations • Validate data synchronizations • Execute data synchronizations • View data flows

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Objectives

NA Consol Application

Sales Report Application 0100101100 010010110 01001011

Sales revenue

Mapping table

Sales revenue

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You use data synchronization to transfer data automatically from a source application to a destination application. Data synchronization provides filters for selecting specific data needed for other applications. You can schedule data synchronization to run during off-peak business hours, and you can view data flows between applications after the data is synchronized. Note: Data Synchronization is available only for EPMA applications. For example, you want to transfer data from one application, NA Consol (the source application), to another, Sales Report (the destination application). NA Consol is the master application where all the data is stored for consolidations. It contains both balance sheet and income statement data. Sales Report meets sales reporting needs. The sales revenue data needed to generate these reports resides in the Net Income hierarchy in the Account dimension of the NA Consol application. You use data synchronization to transfer the data from the Net Income hierarchy of the NA Consol application to the Net Income hierarchy of the Sales Report application.

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Data Synchronization: Overview

Data is retrieved from the source application.

The destination application receives the data.

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For the data synchronization to transfer data for a dimension, the dimension member names in the source and destination applications must match. If the member names do not match, you must create a mapping table. For example, you could map data from the Sales member in the source application to the Revenue member in the target application. After creating a mapping table, you can insert it into data synchronizations. To create mapping tables: 1. Select Navigate, then Administer, and then Data Synchronization to display the Data Synchronizer page. 2. Select File, then New, and then Mapping Table to display Mapping Table Designer. 3. Select the source application, the destination application, and the dimension for which you want to map data. 4. Click Next. 5. Perform the following actions to set up the mapping for the member: a. In the source dimension, select the member. b. In the destination dimension, select the member to which the source dimension should be mapped. Oracle Hyperion Financial Management 11.1.2: Create & Manage Applications 24 - 4

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Creating Mapping Tables

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6. Repeat step 5 for each member to be mapped. 7. Click Next. 8. Click Validate and confirm that the mapping between the two applications is correct. 9. Click Next to display the Mapping Properties page. 10. Enter the name and description of the mapping, and click Finish.

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Data synchronization toolbar Execute Insert Mapping Table

Validate

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You use the New Synchronization Wizard to create data synchronizations. The following is a high-level overview of the wizard steps: 1. Specify the source type, data source, and destination application. 2. Map source dimensions to destination dimensions. 3. Optional: Create filters for source dimensions. 4. Optional: Insert mapping tables. 5. Save the synchronization.

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Creating Data Synchronizations

Use the New Synchronization Wizard to specify: • Source type • Data source • Destination for a synchronization

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You use the New Synchronization Wizard to specify the following: • Data source type that is sending the data. Data source types include Financial Management or Planning applications, interface tables, and flat files. • Data source that is receiving the data • Destination (application) that is receiving the data. The target application can be Financial Management or Planning applications. To specify source and destination: 1. In Workspace, navigate to Administer, and then Data Synchronization. 2. Select File, then New, and then Synchronization. The New Synchronization Wizard is displayed. 3. Under Source Type, select a source type, and click Next. 4. Under Select Source, select a source, and click Next. 5. Under Select Destination, select a destination application, and click Finish to display the Dimension Mapping task.

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Specifying Source and Destination

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For each dimension in the source, you specify a matching dimension in the destination application. For example, you map the ICP dimension in the source to the ICP dimension in the destination application. To map dimensions: • Drag to draw a line from the source dimension to the destination dimension. A link is displayed as a line connecting the source dimension to the destination dimension.

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Mapping Source Dimensions to Destination Dimensions

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By default, data for all dimension members of each dimension is transferred when you synchronize data. You create filters so that only member data needed in the destination application is transferred from the source. For instance, the USSales application needs to receive data from the Reports application. However, USSales needs data only from the WestSales entity in the Reports application. For the example in the slide, by applying a filter to the Entity dimension in the Reports application, you transfer only the data for WestSales. After you define a filter, you can save it to be reused in other synchronizations. To create filters: 1. On the Dimension Mapping page, right-click a source dimension and select Add Filter Criteria to display the Filter Criteria dialog box. 2. In the Filter drop-down list, select one of the following filter criteria: - Select Equal to filter only the dimension name in the selector field. - Select Like to filter by pattern matches of partial dimension names.

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Adding Filters to Source Dimensions

Tip: Click Save As to save the filter for use in other synchronizations. 5. Click OK. Note: After the filter is applied to the dimension, a filter icon is inserted next to the dimension name on the Dimension Mapping page. To add a saved filter to a source dimension: 1. On the Dimension Mapping page, right-click a source dimension and select Insert Filter Definition. The Insert Filter Definition dialog box is displayed. 2. Select a filter definition. 3. Click OK.

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3. In the Selector field, click the Explore icon. The Member Selector dialog box is displayed. 4. Select the members whose data you want to transfer in the synchronization, and click the right-arrow button.

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The last step before validating data synchronizations is to insert mapping tables for those applications whose dimension member names differ. Data synchronization tables display two types of lines that link from the source to the destination: • A dashed line represents an inserted mapping table. • A solid line represents linked dimension members without inserted mapping tables. To insert mapping tables: 1. On the Data Synchronization toolbar, click Insert Mapping Table. 2. From the list of mapped tables, select the mapped table and click OK.

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Inserting Mapping Tables

Save

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After creating filters and inserting mapping tables, you save the data synchronization. To save data synchronizations: 1. On the Data Synchronization toolbar, click Save. The Save Data Synchronization page is displayed. 2. Enter the name and description of the synchronization, and click OK. 3. Select Navigate, then Administer, and then Data Synchronization. 4. On the toolbar, click Refresh. The synchronization is displayed on the Data Synchronizer task.

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Saving Data Synchronizations

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When you validate synchronizations, the data is retrieved from the source application and transformed according to mapping rules. Because the data is not written to the destination application, you can quickly identify issues and fix them. To validate data synchronizations: 1. In Workspace, select Navigate, then Administer, and then Data Synchronization. The Data Synchronizer task is displayed. 2. Right-click a synchronization, and select Validate. The Data Sync Validation Options dialog box is displayed. 3. Optional: Define a calculation to perform on the data. a. In the Operator text box, enter a standard mathematical operator. b. In the Value text box, enter a numeric value. 4. Select data load options. 5. Click OK.

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Validating Data Synchronizations

You can add calculations.

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When you execute synchronizations, the data is retrieved from the source application, transformed according to mapping rules, and pushed to the destination application. You can specify a calculation to apply to the data being transferred. For example, if you are transferring data from Actual to Budget, you could specify that the values should be increased by 10%. To execute synchronizations: 1. In Workspace, select Navigate, then Administer, and then Data Synchronization. The Data Synchronizer task is displayed. 2. Right-click a synchronization, and select Validate. The Data Sync Execution Options dialog box is displayed. 3. Optional: Define a calculation to perform on the data. a. In the Operator box, enter a standard mathematical operator. b. In the Value box, enter a numeric value. 4. Click OK.

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Executing Data Synchronizations

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After setting up data synchronizations between applications, you can view the applications graphically to show data flow from the source application to the destination application or from the destination application to the source application. • The Source Applications label is displayed in a rectangular box whose right side points toward the destination application. • The Destination Applications label is displayed in a similar box, only the arrow on the left points toward the destination application. To view data flows: 1. Select Navigate, then Administer, and then Application Library. 2. Right-click an application, and select Data Flow.

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Viewing Data Flows

•

•

Provides a consistent, repeatable process to migrate applications, artifacts, and users from one operating environment to another environment Creates a zip archive file that contains the exported artifacts

Development

Test

Production

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After you successfully deploy a Financial Management application in an environment, you can use Lifecycle Management to migrate the application, repository, or individual artifacts across product environments and operating systems. Migration is the process of copying all or part of an application instance from one operating environment to another. For example, you can migrate an application from development to testing or from testing to production. Artifacts are individual application or repository items (for example, data grids and data forms, rules, and journal templates). In addition to migrating the Financial Management application, you can migrate the Performance Management Architect, Calculation Manager, and Shared Services artifacts related to your application. To migrate artifacts: 1. From the Shared Services Console, export the artifacts to a set of migration files. The migration files are automatically saved in a zip archive file format. 2. Use FTP (or another method) to transfer the zip file to the import/export folder of the destination environment. (The default location of this folder is c:\oracle\middleware\user_projects\epmsystem1\import_export.) 3. From the Shared Services Console, import all artifacts or a selected subset of artifacts into the destination environment.

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Migrating Applications by Using Lifecycle Management

• •

You can export all or part of your Financial Management application. You can optionally export the base level data.

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To export Financial Management application artifacts: 1. From Workspace, select Administer, and then Shared Services Console. 2. Expand Applications Groups, and then expand the application group to which your Financial Management application is assigned. 3. Select the application. An artifact list for the application is displayed. 4. Select the artifacts to export, or click Select All to export the entire application. 5. Click Export. 6. In the File System Folder field, enter the name of the folder in which to save the migration zip file. 7. Click OK. The Migration Status Report is displayed. 8. Click Refresh and verify that the status is Complete.

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Exporting Financial Management Applications

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You can export artifacts created for your application in Performance Management Architect to files. You can export the local and shared dimensions, application settings, and import profiles. To export Performance Management Architect artifacts: 1. From Workspace, select Administer, and then Shared Services Console. 2. Expand Applications Groups, then expand Foundation. 3. Select EPM Architect. An artifact list for the application is displayed. 4. Select the artifacts to export, or click Select All to export all artifacts. 5. Click Export. 6. In the File System Folder field, enter the name of the folder in which to save the migration zip file. 7. Click OK. The Migration Status Report is displayed. 8. Click Refresh and verify that the status is Complete.

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Exporting Performance Management Architect Artifacts

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You can export Shared Services users, groups, and security role assignments. Note: Security class assignments are exported from the artifact list of the Financial Management application, not from Shared Services. To export user, group, and security role assignments: 1. From Workspace, select Administer, and then Shared Services Console. 2. Expand Applications Groups, then expand Foundation. 3. Select Shared Services. An artifact list is displayed. 4. Expand Native Directory and select the artifacts to export, or click Select All to export all artifacts. 5. Click Export. 6. In the File System Folder field, enter the name of the folder in which to save the migration zip file. 7. Click OK. The Migration Status Report is displayed. 8. Click Refresh and verify that the status is Complete.

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Exporting Users, Groups, and Security Role Assignments

You can import the entire artifact archive (zip file) or a selected subset.

Artifact zip files are displayed under the File System folder.

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Before you import artifacts, you copy the zip file for the artifacts to the import/export folder in the destination environment. You do not need to extract the contents of the zip file. Zip files copied to the import/export folder are displayed as icons under the File System folder in Shared Service Console. To import all artifacts in the zip file: 1. From Workspace, select Administer, and then Shared Services Console. 2. Expand the File System folder. 3. Right-click the icon for the zip file that you want to import and select Import. 4. At the confirmation prompt, click OK. The Migration Status Report is displayed. 5. Click Refresh and verify that the status is Complete. To import selected artifacts from the zip file: 1. From Workspace, select Administer, and then Shared Services Console. 2. Expand the File System folder. 3. Expand the zip file, and then click the icon that displays beneath it. 4. Select the artifacts to import, or click Select All to import all artifacts.

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Importing Artifacts

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5. Click Import. 6. At the confirmation prompt, click OK. The Migration Status Report is displayed. 7. Click Refresh and verify that the status is Complete.

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You can export individual artifacts to the file system, edit them, and import them after editing.

Right-click an individual artifact to export or import it.

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You can export or import individual artifacts to or from the local file system without creating a zip file. When you export artifacts, they are saved as XML files. You can edit the XML file before you import it. To export individual artifacts: 1. From Workspace, select Administer, and then Shared Services Console. 2. Expand Application Groups. 3. Select an application. An artifact list for the application is displayed. 4. Expand an application area to display the individual artifacts. 5. Right-click an artifact and select Export for Edit. 6. In the File Download dialog box, click Save. 7. Specify the location on the local file system and click Save. To import individual artifacts: 1. From Workspace, select Administer, and then Shared Services Console. 2. Expand Application Groups, and then expand the application group to which your Financial Management application is assigned.

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Exporting and Importing Individual Artifacts

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3. Select the application. An artifact list for the application is displayed. 4. Expand an application area to display the individual artifacts. 5. Right-click an artifact and select Import After Edit. The Import After Edit dialog box is displayed. 6. Click Browse and select the file where the edited artifact is saved. 7. Click Finish.

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In this lesson, you should have learned how to: • Describe data synchronization • Create mapping tables • Create data synchronizations • Validate data synchronizations • Execute data synchronizations • View data flows

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Summary

To enable data synchronization to transfer data, the member names in the source and destination applications must match. a. True b. False

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Answer: b

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Quiz

Mapping tables are required for all data synchronizations. a. True b. False

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Answer: b

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Quiz

One of the following is not a data source type. Identify the odd one. a. Hyperion application b. Hyperion data interface area c. External source (for example, flat file exported from general ledger) d. PowerPoint file

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Answer: d

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Quiz

When you validate a synchronization, data is written to the destination application. a. True b. False

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Answer: b

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Quiz

• •

Practice 24-1: Migrating Applications to Files Practice 24-2: Creating Data Synchronizations

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Practice 24: Overview

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Analyzing Data with Smart View

After completing this lesson, you should be able to: • Describe Smart View • Identify the components of Smart View • Access the Smart View ribbon • Connect to data sources • Specify Smart View options • View and analyze data using Ad Hoc Analysis • View calculation status and process management status in Smart View

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Objectives

• •

Smart View is a Microsoft Excel add-in that enables you to use the familiar Excel interface to view and analyze data. You can retrieve Financial Management data into MS Office by using menu-driven options.

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Smart View provides the framework to integrate Microsoft Office products with Financial Management, Planning, Financial Reporting, and Web Analysis information. With Smart View, you can take advantage of Microsoft Office features such as smart tags and dynamic data points. To view imported data in Office, all users in an organization must have Smart View installed on their computers.

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Smart View: Overview

• •

Server-side provider Client component

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Smart View consists of two parts: • A provider that is installed on the Financial Management Web server • A client component that must be installed so that end users can access the Smart View ribbon in Microsoft Office

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Smart View Installation Components

Connect to a data source. View and analyze data in a spreadsheet.

Save spreadsheet and submit data back to Financial Management (optional).

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1. Connect to the Financial Management data source. 2. View and analyze data in the Microsoft Excel spreadsheet. 3. Optional: Send data back to Financial Management to update the database.

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Typical Business Process for Smart View

Smart View ribbon

Smart View panel

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You connect to data sources and access Smart View functionality through ribbon commands and the Smart View panel. The Smart View ribbon, which contains commands for common Smart View operations, is displayed on the Smart View tab and is always present. When you enter ad hoc analysis, the HFM Ad Hoc tab is also displayed. When you open a Financial Management form in Smart View, the HFM Ad Hoc tab is replaced by the HFM tab. From the Smart View panel, you can manage data source connections, access data and task lists, open Financial Management forms, and create reports.

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Components of Smart View

• •

To access the Smart View ribbon, in Excel 2007, click the Smart View tab. The following table describes the frequently used Smart View ribbon commands:

Name

Description

Panel

Displays the Smart View panel, where you can add, delete, edit, and set data source connections

Connections

Shows active and recently used connections

Copy

Copies data points from Smart View

Paste

Pastes data points into Word and PowerPoint as dynamic data points

Refresh

Refreshes data in the current worksheet or document

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Name

Description

Functions

Displays Function Builder or POV Manager, where you can create and manage functions

Refresh

Refreshes data on the current worksheet or all worksheets

Submit Data

Saves and submits worksheet data to the data source

Options

Displays the Options dialog box, where you can set end-user display preferences, display options, and cell styles

Help

Opens Smart View online Help

Sheet Info

Displays general and connection information for the worksheet

More

Migrates workbooks from previous releases, inserts a connection list, and copies metadata between worksheets

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Accessing the Smart View Ribbon

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Use the Smart View panel to establish a connection to a Financial Management data source. Use data connections as shared or private.

Shared connection

Private connection

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You use the Smart View panel to manage data source connections. A connection is a communication line between users and the data source; the data source can be connected to or disconnected from the provider server. You can add, delete, and modify connections for each Excel instance. These connections have no relationship to worksheets. You can establish multiple connections for each Excel instance. Data connections are of two types: • Shared connections are created by administrators, stored in a central location, and available to multiple users through the Shared Connections panel. • Private connections are created by users by saving the shared connections locally or by entering a URL to a provider that was not configured for shared connections.

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Connecting to Data Sources

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To connect to data sources: 1. In Excel, click the Smart View tab. The Smart View ribbon is displayed. 2. Click Panel. The Smart View Home panel is displayed. 3. In the Smart View Home list, perform one of the following actions: - Click Shared Connections to connect and display the Shared Connections list. - Click Private Connections to connect and display the Private Connections list. 4. Enter your username and password, and click Connect. In the Shared Connections or Private Connections drop-down list, select a connection. The data source is displayed in the Smart View panel.

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You can specify the following Smart View options: • Member • Data • Advanced • Formatting • Cell Styles • Extensions

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Use the Options dialog box to specify the following Smart View options: • Member options control how dimension members are displayed in forms, including instructions for setting the defaults for member name display, indentation, zooming, and ancestor position. • Data options control how data cells are displayed, including how certain Financial Management row data is suppressed and how missing or invalid data is displayed on data form. • Advanced options control the global options for mouse operations, mode, undo and redo operations, most recently used connections, and Smart View function refresh. They can also control administrative tasks, including log messaging, shared connections URL, and UI specifications. • Formatting options control how numbers are formatted in forms. • Cell Styles modify default styles in Smart View by changing cell styles to different fonts, background colors, or border colors. You can also link cells to more than one style, and you can specify the order in which styles are applied to such cells. • Extensions options check for upgrades to extensions and enable logging.

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Specifying Smart View Options

Note: The Advanced and Extensions options are normally defined by your administrator. For more information about Smart View options, see Oracle Hyperion Smart View For To specify Smart View options: 1. On the Smart View ribbon, click Options. The Options dialog box is displayed. 2. Set the following options, as needed: Member Options, Data Options, Advanced, Formatting, Cell Styles, Extensions.

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Office, Fusion Edition Release 11.1.2.3 User’s Guide.

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Using Ad Hoc Analysis, you can perform the following tasks: • Zoom in and out of dimensions (drilling down and up) • Keep and remove members • Pivot dimensions between rows and columns

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After you connect to your Financial Management data source and application, you can use Ad Hoc Analysis to view and analyze your data. To open Ad Hoc Analysis, right-click the application and select “Ad hoc analysis.” The HFM Ad Hoc ribbon is displayed with a default grid layout specific to the Financial Management data source. When working with data, you can use the default grid, or you can update the columns and rows with other dimension members. To update the columns and rows, select Member Selection in the Analysis section of the ribbon. The default ad hoc grid displays accounts in the rows and periods in the columns. The remaining dimensions default to the first member of the dimension. By default, cells are formatted with the same color scheme as data grids in the web client. For example, cells with modified data are yellow, and invalid cells are orange. You can customize cell formatting in the Options dialog box, which you access from the Smart View ribbon.

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Viewing and Analyzing Data by Using Ad Hoc Analysis

• •

You drill down or up by double-clicking the member or by clicking the zoom commands on the ribbon. Options determine the next level for drilling down.

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You can drill into (also known as zoom in and zoom out) various levels of data in the grid by expanding the members. For example, if you want to view data for a specific quarter or month rather than for the whole year, you can drill into the [Year] member to see more detailed data. When you drill into a member, it is expanded based on the options specified in the Options dialog box. If you drill into all levels, the grid displays all descendants of the selected member. For the example in the slide, UnitedStates.California was expanded (Zoom In) to display its children: California.1000, California.Plant1, California.WestSales, and California.WestAdmin. To drill into dimension hierarchies: 1. Select a member. 2. On the HFM Ad Hoc ribbon, click Zoom In or Zoom Out to expand to the next level or to collapse the current level. Tip: You can also double-click a dimension member to expand to the next level, to all levels, or directly to the bottom level.

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Drilling into Dimension Hierarchies

Right-click a drop-down list and drag the dimension from the POV toolbar to the rows or columns.

Right-click and drag to pivot rows or columns.

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To pivot dimensions, you can use standard drag-and-drop, or select Pivot in the Ad Hoc ribbon. When you pivot between rows and columns, the selected dimension is moved to the outermost row or column on the opposite axis. In the screenshot, selecting Actual, and then Pivot on the HFM Ad Hoc ribbon, moves the dimension to the columns. You can also pivot a dimension from a grid to the POV. The grid must have at least one dimension on rows and one dimension on columns. Before removing a dimension from a grid, you must pivot the replacement dimension onto the grid. To pivot dimensions: • From the POV to the grid, right-click the member drop-down list and drag it to the grid. • From the grid to the POV, right-click the member name and drag it to the POV. • From rows to columns, select a member, and on the HFM Ad Hoc ribbon, click Pivot.

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Pivoting Dimensions

Use the POV toolbar to change the point of view.

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You can use the POV toolbar to change the POV settings for a grid. In a worksheet, if you want to save changes that you made to the POV settings, refresh the worksheet before you save it. To change the point of view: 1. Click the dimension drop-down list and select the member. If the member is not shown, perform steps 2 through 4. 2. Click the ellipsis (the three dots) to open the Member Selection dialog box. 3. Select (add) the desired members for all dimensions and click OK. 4. Repeat step 1 to change the member.

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Changing the Point of View

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To change members, or change members in a grid, use the Member Selection dialog box. To change members: 1. On the HFM Ad Hoc ribbon, click Member Selection to display the Member Selection dialog box. 2. From the Dimension drop-down list, select a dimension. 3. Optional: Perform one of the following actions to set up filtering: - From the Filters drop-down list, select a filter. - For advanced filtering, select a member but do not select its check box, and then select a filter from the Filter drop-down list. The highlighted member is used as the filter parameter. For example, if you highlight Quarter1 and select Children from the Filter List drop-down list, only the children of Quarter1 are displayed. 4. Perform one or both of the following actions: - Enter a member name in the member name box, and click Find Next to find a specific member. - Select one or more members, and click Add to add the members to the Selection list.

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Changing Members

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5. Repeat step 4 to select other members in the dimension. 6. Repeat steps 2 through 4 for each dimension from which you want to select members. Note: To view member names and their descriptions, click the Options drop-down list, then Member Name Display, and then Member Name and Description. 7. Click OK.

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If a worksheet cell contains cell text, you can view it in a grid. Cells that contain text are indicated by dark blue borders. The example in the slide displays an explanation for the higher salary expense, for the California entity. The explanation is that expenses are higher due to new hires. To display cell text: • Select a cell, and on the HFM Ad Hoc ribbon, click Cell Comments.

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Displaying Cell Text

You can create ad hoc queries quickly by entering member labels on the worksheet.

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Free-form worksheets enable you to quickly create ad hoc analysis by entering member labels on the worksheet. This free-form mode is especially useful when you are familiar with the dimensions and members in the application. When you construct an analysis, Smart View queries the connected data source, interprets the member names that you entered, and creates a view based on the location of the labels. Note: After you have an active connection, double-clicking a worksheet displays the default view. The layout for free-form entry requires you to enter the member labels for the row dimensions to the left and one row below the member labels for the column dimensions. When you select Refresh from the HFM Ad Hoc ribbon, the data is retrieved from the database. The following are some guidelines for creating free-form worksheets: • You cannot place members from the same dimension on both the rows and the columns. • You must precede all member names that consist of numbers with a single quotation mark. • You can apply cell styles in free-form mode. • You must have an active connection in your worksheet before you can view data.

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Creating Free-Form Worksheets

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To create free-form worksheets: 1. In a blank Excel worksheet, select Smart View to display the Smart View ribbon. 2. Connect to your data source. 3. On the Smart View ribbon, click Connections, then Active Connections, and connect to the data source. A black check mark appears to the left of the data source name (you may have to repeat the menu path to see the checkmark) and the HFM Ad Hoc ribbon is displayed. 4. Enter the member labels anywhere on the worksheet, following the guidelines noted in the student guide. 5. Click Refresh. Data appears in a grid format. 6. Optional: To add members, you can also click Member Selection. Be sure to place the cursor in the grid before opening the Member Selection dialog box.

Cell with formula

Use the Preserve Format menu command to preserve data cell formats.

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You can add Excel formulas and formatting to data cells. For example, you can add a formula that calculates the values for the Budget column based on the values of the Actual column plus a percentage. Or you can format data cells to display a currency symbol or to display negative numbers in red. When you submit data, the values calculated by formulas are saved to the database. Formulas are automatically preserved, even when you perform the following actions: • Refresh the ad hoc grid. • Zoom in or zoom out (referential formulas are updated with their new relative positions). • Use the Keep Only or Remove Only function. Formulas are not preserved if you change the grid by any of the following actions: • Pivot data (for example, by selecting Pivot to POV or Pivot to Column) • Clear the grid Rows and columns that you insert in the grid are preserved. For example, you can insert a column for rates and enter salary rates. In the Salaries row, you can calculate salary increases by adding an Excel formula to reference the values in the rates column. To preserve formatting of data cells, you must apply the Preserve Format option to the cells. Formatting applied to cells other than data cells is not preserved. For example, formatting applied to row and column heading cells is not preserved. Oracle Hyperion Financial Management 11.1.2: Create & Manage Applications 25 - 21

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Adding Formulas and Preserving Formatting

To preserve formatting: • Right-click the cells and select Smart View, and then select Preserve Format.

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To add formulas: 1. In Smart View, select a cell. 2. In the Formula bar, enter a formula, and press Enter. 3. On the HFM Ad Hoc ribbon, from the Calculate list, select Calculate. The cell is updated with the new value.

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EPM Applications

ERP Systems FDM EE

General Ledgers E-Business Suite

E-Business Suite

Data

.

Data

Data

Adapter

PeopleSoft

Drill through

Smart View Drill through

Drill through

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When you load data into Financial Management from an ERP System (Oracle E-Business Suite General Ledger or PeopleSoft General Ledger) with Financial Data Quality Management Enterprise Edition (FDM EE), you can drill through the Financial Management application to view detailed data. When you drill through FDM EE, a landing page displays general ledger accounts and the hyperlinked balances that were used to populate the cells in the Financial Management application. When you click a hyperlinked data value, you can drill through to the ERP source system and view the associated journal entries for the selected general ledger account. For more information about configuring Financial Management in FDM EE, see the Oracle® Hyperion Financial Data Quality Management Enterprise Edition 11.1.2.3 Administrator’s Guide.

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Drilling Through to ERP Systems

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To drill through to FDM EE: 1. In Smart View, select a cell that is configured for drill-through. 2. On the HFM Ad Hoc ribbon, click Drill-Through to display a list of reports that are associated with the cell. 3. Select a report and click Launch.

Oracle Hyperion Financial Management 11.1.2: Create & Manage Applications 25 - 24

• • •

These features work the same way in Smart View as they do in Financial Management. The same security rules apply in Smart View. In Smart View, use the Refresh option to ensure that you are looking at the latest data.

USD GBP Calculate data

Translate data

Consolidate data

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You can use the Calculate and Consolidate options on the HFM Ad Hoc ribbon to calculate, translate, and consolidate data in Smart View. These features work the same way in Smart View as they do in Financial Management. You can also view calculation or process management status. In Smart View, use the Refresh option to ensure that you are looking at the latest data. To view the calculation or process management status: 1. On the Smart View ribbon, click Options to display the Options dialog box. 2. In the left panel, select Data Options. In the Mode section, click the Cell Display drop-down list and select Calculation Status or Process Management. 3. Click OK. 4. If a grid or form is open, click Refresh.

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Calculating, Translating, and Consolidating Data

You can make adjustments to data values by using the Adjust option.

Select your data and click Adjust.

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You can adjust values in cells by increasing or decreasing numeric values or percentages. You can adjust data for multiple cells at one time if all writable cells are at the same level. For example, you cannot adjust data for March and Q1 in the same operation (assuming March and Q1 are both writable). You cannot adjust data values under the following circumstances: • For a read-only or null member • If a dimension member has a #Missing or #NoAccess value To adjust data values: 1. Open a data form or grid, and select a data cell. 2. On the HFM ribbon, click Adjust. The Adjust Data dialog box is displayed.

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Adjusting Data Values

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3. Select one of the following options: - Add fixed value to selected cell(s) - Subtract fixed value from selected cell(s) - Multiply selected cell(s) by a fixed value - Divide selected cell(s) by a fixed value - Increase selected cell(s) by percentage - Decrease selected cell(s) by percentage 4. Enter the percentage or numeric value in the text box. 5. Click Adjust Data. 6. Click Close.

Oracle Hyperion Financial Management 11.1.2: Create & Manage Applications 25 - 27

Submit data back to Financial Management.

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You must have the Load Excel Data security role to submit data to Financial Management. The screenshot shows updated headcount data for May through December that is ready to be submitted, or saved to the FM application. To submit data: 1. Open a data form or grid in Smart View. 2. Change the data. 3. On the HFM ribbon, click Submit Data.

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Submitting Data

Form POV

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From the Smart View panel, you can open data grids and forms that were created in the Financial Management Web client. The Add Line Item Detail functionality is not supported in grids and forms that are opened in Smart View. When you open a data form, the point of view defined for the form is displayed along the top of the worksheet. You can select dimension members for the dimensions that are designated as Selectable in the data form definition. Opening a data grid creates an ad hoc analysis that uses the rows, columns. and POV defined for the grid as the default member selection. To open data grids and data forms: 1. In Smart View, select an empty worksheet. 2. In the Smart View panel, expand Root. 3. Double-click the grid or form that you want to open. The data grid or form is displayed in the worksheet. You can also open linked forms from a form opened in Smart View. For rows that contain links to forms, the cell text is displayed in red.

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Opening Grids and Forms in Smart View

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To open linked forms: 1. Select a row that contains linked forms, and right-click in the row. 2. Select Smart View, and then the form name. A new form is displayed in a separate window. 3. Perform the same range of functions as you would in the web client, such as calculating data, adding cell text, and submitting data. 4. Click Close.

Oracle Hyperion Financial Management 11.1.2: Create & Manage Applications 25 - 30

In this lesson, you should have learned to: • Describe Smart View • Identify the components of Smart View • Access the Smart View ribbon • Connect to data sources • Specify Smart View options • View and analyze data by using Ad Hoc Analysis • View calculation status process management status in Smart View

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Summary

In Smart View, you connect to a Financial Management data source from the Data Source Manager. a. True b. False

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Answer: b

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Quiz

You can use Ad Hoc Analysis to retrieve data from a Financial Management application into an Excel spreadsheet and to save data from a spreadsheet to an application. a. True b. False

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Answer: a

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Quiz

To pivot dimensions to rows or columns, you use a member list. a. True b. False

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Answer: b

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Quiz

When you save a spreadsheet, the data is submitted to the database. a. True b. False

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Answer: b

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Quiz

Practice 25-1: Analyzing Data by Using the Ad Hoc Analysis Tool

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Practice 25: Overview