Heliport Emergency Response Plan (Final)

HELIPORT EMERGENCY RESPONSE PLAN Company Name: International Container Terminal Services Inc. Address: Manila International Container Terminal, MICT South Access Road, Manila Telephone: Direct Line: 247 8044, Trunk line: 245 4101 local 8044 Contact Person: Ike Bancoleta Title: Admin Supervisor Last Revision Date: OBJECTIVES: a. To have a sytematic actions in managing emergencies during helicopter operations, prevent loss of life or injuries, control damage to property, equipment, and facilities; b. To have knowledgeable and skilled persons to utilize RFFS equipment that are available and installed at the heliport to prevent injury, loss of life, and damage to property; and, c. The members of the Emergency Response Team could react quickly in case of emergency during helicopter operation using RFFS equipment installed and located at the heliport. d. The ERT Team would be able to secure the heliport, rescue, evacuate and administer first aid to injured persons, and suppress fire in case of emergency or engine fire during helicopter operations. SECTION I. ADMINISTRATIVE: 1.

Hazard analysis and discussion This emergency preparedness plan as specifically for emergency during helicopter operation at ICTSI elevated heliport. In of case of fire during landing or take-off of helicopters, the heliport is equipped with rescue and firefighting system equipment that will protect the passengers, equipment, and facilities.

2.

Organizational Structure, Roles and Responsibilities: The heliport operator established a Heliport Emergency Response Team that will respond within two minutes during helicopter emergency situation. The compositions of ERT include ERT Leader, Security Team, Fire Fighting Team, Medical Team, Evacuation Team and Crowd Management Team. ERT Organizational Structure: OIC, ERT

Security Team

Rescue & Fire Fighting Team

Medical Team

Evacuation Team

Crowd Mgt Team

The following are roles and responsibilities of the ERT: 1. OIC, ERT a. In charge in the maintenance, operations and housekeeping of all Rescue and Firefighting equipment of the heliport; b. Take the overall responsibility in deploying firefighting personnel and equipment during emergency at the heliport; and, c. Give order to the firefighting personnel in suppressing the fire during helicopter emergency. 2.

Security Team a. Prevent the entry of unauthorized personnel in the heliport; b. Ensure the easy access of vehicles (fire trucks, company vehicle as well as the ambulances;

c. Direct the flow of traffic away from the disaster scene; and, d. Post at the assembly area and the protect people from harm and secure the building property from possible looters. 3. Rescue and Fire Fighting Team a. Knowledgeable and skilled to operate the rescue and firefighting equipment; b. Ensure that all rescue and firefighting equipment are available and operational; c. In charge in the operation, maintenance and housekeeping of all rescue and firefighting equipment; d. In charge in the manning of firefighting equipment during landing and take-off of helicopters; and, e. To suppress the fire in case engine fire occurs during helicopter engine starting and shutdown. 4. Medical Team a. Respond to medical emergency call and immediately administer first aid to injured persons; b. Coordinate transport of victims and accompany them to the nearest hospital using the ambulance; c. Notify the appropriate hospitals for emergency treatment of the injured, to include special medical transportation needs; and, d. Keep the records of victims and treatment made. 5. Evacuation Team a. Conduct orderly and safe evacuation of all persons and equipment; b. Transfer victims to designated safe locations for medical treatment; c. Report any injured personnel/passengers ERT Leader; and, d. Ensure that the evacuation area is safe and secure.

6. Crowd Management Team a. Impose traffic control of the vehicles at the entrance and exit gates of ICTSI Administration Building; b. Ensure that traffic flow will be maintained in orderly manner; c. Emergency vehicles such as ambulance, fire trucks, and police cars are not hindered in entering the premises of ICTSI Administration Building; d. Ensure that no panic of personnel will happen during emergency; and, e. Ensure that personnel shall stay at the designated evacuation area or stay at their respective office when it deems necessary. SECTION II. MITIGATION/PREVENTION: 1. Housekeeping Plan Cleaning of heliport area will be done daily by ICTSI janitorial services provider. Likewise, RFFS equipment will be checked and monitored at least twice a week to ensure its operational readiness. 2. Storage of Equipment The RFFS equipment will be placed and stored at the adjacent room of the heliport for easy access. 3. Safety and housekeeping inspection check list before arrival of helicopter. a. b. c. d. e. f. g. h. i. j. k. l. m.

Access to Heliport Cleanliness of Heliport Operational readiness of fire extinguishers Operational readiness of water pump Water level on the water tank Condition of Fire Hydrants and hose ERT manning the RFFS Availability of First Aid Kit Availability of Evacuation Kit Availability of fire truck and fire fighters Availability of ambulance and medical team Downed collapsible steel railings Condition of Wind Direction Indicator

4. Fire control Plan. The heliport is equipped with H1 Category RFFS equipment. Prior to any helicopter operation, designated ERT personnel will position themselves at the vicinity of the heliport manning their respective firefighting equipment particularly the four(4) wheeled-typed fire extinguishers and fire hose equipped with foaming device connected from the heliport water hydrant. 6.

Injury/Fatality Plan. The ICTSI has its own ambulance with medical team on standby during helicopter operation. In case of emergency during helicopter operation, the medical team headed by ICTSI doctor will provide first aid to the injured person and subsequently bring them to the nearest hospital for medical attention.

7.

Media Plan All aspect related to media administration will be handled by ICTSI Public Information Officer or his designated person.

8. Security Plan. The ICTSI administration building has detailed security personnel from ground to fourth floor. The respective security personnel of every floor will ensure that only authorized personnel will be allowed to enter the building. During emergency, he will make sure that stairways are free from obstruction. The duty security personnel at the fourth floor will make sure that only authorized person will enter the heliport. Likewise, he shall inform the Safety and Security Offices and Admin Supervisor in case an incident/accident happens at the heliport whether during or no helicopter operations. 9. Evacuation and Sheltering Plan. In case of emergency during heliport operation, the evacuation and sheltering area will be at the admin gym and CFS training room. Person with injury shall be brought to the clinic for medical attention.

SECTION III. PREPAREDNESS:

1. Emergency Assignments of Personnel. The ERT have specific roles and responsibilities to perform during heliport emergency. The OIC, ERT acts as their overall head and particular teams under his supervision have been identified to react accordingly during emergency. These teams are security, rescue and firefighting, medical, evacuation and crowd management. 2. Alert/notification Lists a. The key personnel of ICTSI to be notified in the event of emergency are the following: NAME MG FLG AGC JVF RGL LAB NAS SYS RSV WHG JDC IMB Clemente Salvador Hotline Direct Line

DESIGNATION General Manager MICT SVP & Chief Admin. Officer Purchasing Director Engineering Manager Accounting Director Admin. Services Manager PRO Manager HRD Asst. Manager Community Relations Manager Customer Relations Manager Operations Asst. Manager Admin. Supervisor Admin. Security / OIC Admin. Security /Asst. OIC ICTSI Information/Guard

CONTACT NO. 0918-9258342 0917-5274153 0918-9056721 0918-9092006 0918-9026591 0918-9196960, DL - 245 2233 0918-9636721 0918-9632564 0918-9165327 0918-9182565 0918-9593582 0920-9521635, DL – 247 8044 0919-3875679 245 2245 loc. 2285 245 5555 247 8210

b. In the event of emergency, below are lists of RFFS group and police departments to be notified:

Municipality/Location Binondo Fire Department Intramuros Fire Department Sta. Cruz Fire Department Pasay City Fire Department Manila Volunteer Fire Department Manila Police Department Pasay City Police Department Manila Water Emergency

Telephone Numbers 243-2871 301-1101 3099644 or 3099645 844-2120 or 843-6523 561-3139 831-7322 or 8319302 831-7322 or 831-9302 1627 911

c. The following are administration emergency committees to provide services during emergencies: OFFICES/POSITION DESIGNATION Admin. Services Manager Chairperson Admin. Supervisors Vice Chairperson HRD Medical Care & Welfare PRO Public Information Security Manager Overall Security Accounting & Controller Finance Purchasing Supplies Engineering Facilities and Equipment Admin. Staff Coordinator Admin. Security Personnel Coordinator Safety Officers Coordinator / Marshall RVV Security Coordinator / Marshall ERT Members Coordinator / Marshall Chairperson – Is responsible for the overall organization and strategy of the emergency plan, coordinates logistical efforts and has the authority for the final decision in any emergency action. Vice Chairperson – In the absence of the chairperson, the Vice Chairperson provides direction to all personnel at the scene, including the Marshall. Coordinator – Shall report the status of the emergency operation to the Chairperson or the Vice Chairperson. Designate an assembly / evacuation site, directing the orderly evacuation of personnel if necessary. HR/Medical Care and Welfare - shall ensure the availability of necessary medicines for first aid treatment. Ensure that an ambulance

vehicle is available and is parked in front of the drop-off entrance, ensure that the injured personnel will be accompanied to the nearest accredited hospital. Public Information Officer – shall order the release of information through a single source in the organization to avoid confusion. Security – shall be in charge to secure the heliport, shall be responsible in maintaining order and crowd control, and disallow people in the affected area. Secure evacuation assembly area, route and site, maintain smooth outflow of pedestrians, and orderly traffic within the vicinity. Finance – shall ensure that sufficient funds are available for the purchase of emergency supplies on site. Supplies - shall ensure that the site does not run out short of emergency supplies and procure as needed. Facilities and Equipment – shall ensure adequate transportation for possible evacuation and ensure the availability of all facilities and equipment is operational. Emergency Response Team – In case of emergency, ERT is charge in the staffing of RFFS equipment at the heliport during helicopter operation. Conduct an orderly and safe evacuation of all persons from the heliport, manage the traffic and crowd within the area, provide first aid to the injured person and bring them to the nearest hospitals for medical treatment. 3. Designation of Emergency Control Center and Alternate Headquarters The office of the Administration Supervisor will be designated as emergency control center in the event there is an emergency during helicopter operation.

4. Inventory and Maintenance of Emergency Equipment. a. Fire Extinguishers EQUIPMENT 1. Built-in fire hydrant with foam suppression 2. 50-pound wheeled AFFF fire extinguishers

QUANTITY 1 4

3. 50-pound wheeled ABC Type

3

b. Rescue Equipment (H1 Category) EQUIPMENT 1. Adjustable wrench 2. Axe, rescue, non-wedge or aircraft type 3. Cutters, bolt, 60 cm. 4. Crowbar, 105 cm 5. Hook, grab or salving 6. Hacksaw, heavy duty complete with 6 spare blades 7. Blanket, fire resistant 8. Ladder, length appropriate to helicopters in use 9. Lifeline, 5 cm., 15 m. in length 10. Pliers, side cutting 11. Set of assorted screw drivers 12. Harness knife complete with sheath 13. Gloves, fire resistant 14. Power Cutting Tool

QUANTITY 1 1 1 1 1 1 2 1 1 1 1 1 2 pairs 1

c. Evacuation Kit EQUIPMENT

5.

1. First Aid Kit 2. Spine Board 3. Automatic E D 4. Splints 5. Blanket 6. Wheel Chair 7. Ground Marker Head Lamp ory of ERT/Employee Skills.

QUANTITY 1 2 3 4 5 6 7

In ve nt

Security Team

Medical Team Rescue and Fire Fighting Team

SCBA Man Fire Truck Driver/ Technician Evacuation Team Nozzle Men Evacuation Area Hose Men 4th Floor Other Members 3rd Floor

2nd Floor

1st Floor

Crowd Management Team

Rodrigo Clemente SG 1st Floor SG 2nd Floor SG 3rd Floor SG 4th Floor Dr. Joel DeEverette Leon Raymond Arnel Macalaguim Dexter Landicho Arvin Abuan Ariel Inosanto George Pineda Henry Dy Ronald Fullon John Respel Sarmiento Aries Modesto Edmon Sanguyo Benifredo Parreño Sergio Hingzon Albert Villanueva Mario S. Manuel Arturo Villareal Alfred Rudolf Valmocina Sta. Maria Mario Sinadjan Adelino Vestil Ruben Bongco Jaymark Cesar O. Franco Badua Arnel Atienza Roderick Pines Eammond Levi RelotoFraginal Adrian Francisco Mario Sinadjan Rogelio Hingzon Ryan Santos Paulo Penalba RubenCarlo Bongco Ismael Bancoleta Edilberto Alcoba Rhyan Antonio Enrique Canosa Jommel Arrellano Lolito Velasco Mackbolan Aldrin HilbayBaldado Edward Milag Mark Acoymo Loida Arcena Rick Emerson Quiambao Christian Macalinao Michael Villarin Renell John Maglalang Alfredo Valmocina Joey Mores Alfred Pellazar Reginald Santos Rodrigo Clemente SG 1st Floor SG 2nd Floor SG 3rd Floor SG 4th Floor SG Entrance Gate SG Exit Gate

6. Training Requirements and Schedules A refresher training shall be accomplish yearly (3 rd Quarter) to the members of ERT. The training shall be conducted at ICTSI admin building by the authorized government agency that has an expertise in handling emergency particularly helicopter operation at ICTSI’s elevated heliport. The training serves as refresher course to old ERT members and acquisition of new knowledge and skills to the new members of ERT. The training include but not limited to management of ERT, security, operation and maintenance of rescue and firefighting equipment, handling of injured person and first aid application, evacuation of other personnel, and crowd and traffic management. SECTION IV. RESPONSE: 1.

The person who does the planning to response to heliport operation emergency is the OIC, ERT. The different teams under the OIC, ERT supervision tasked to provide services during heliport emergency are security, rescue and firefighting, medical, evacuation, crowd and traffic management.

2.

Actions of the person in charge at the emergency scene. a. Prior to any helicopter landing and take-off, the OIC, ERT, rescue and firefighting team have already stationed themselves at the heliport manning the RRFS equipment which will react immediately in case of emergency or engine fire on the helicopter; b. The sequences of action in case of emergency or engine fire on the helicopter: (1) The rescue and firefighting personnel will suppress the fire on the helicopter using the wheeled-type fire extinguishers and water from the fire hydrant with foam suppression. Simultaneously, the lobby guard at the 4th floor will activate the Fire Alarm System signaling that there is an emergency or engine fire on the helicopter; (2) The OIC, ERT will notify the Admin Services Manager regarding the emergency, medical team with ambulance for first aid and medical treatment, safety and security officers to assess the situation for the evacuation of personnel. If evacuation is necessary, all building

occupants will be evacuated to the admin gym and CFS training room; (3) When the helicopter can be safely approached, rescue and firefighting personnel will assist passengers to get out from the helicopter; (4) If access is into the helicopter is hindered for whatever reason, rescue equipment will be used to forcibly enter the helicopter to extricate trapped passengers; (5) Injured personnel will be evacuated through the use of evacuation equipment and will be brought to ambulance for first aid and subsequently to the nearest hospital for medical attention; Caution: Extreme care must be utilized when removing injured personnel to prevent aggravation of existing injuries or causing additional ones. It is assumed that lower back injuries are always present. If possible, trained medical personnel should be obtained before moving injured personnel. (6) If immediate evacuation is not possible due to wreckage configuration or occupants being pinned within the compartment, keep the fire away from the area of the trapped personnel; (7) In case of fatalities, personnel who have been fatally injured receive lesser priority for evacuation from the aircraft rather than those still alive; (8) Any person should not take additional risks to remove fatally injured individual from an aircraft if the RFF personnel themselves are at risk from existing fire or other hazards; (9) In an accident involving fatalities, only the Doctor can make legal determination of fatality. Do not release names of persons involved in the accident; and, (10) The security shall control the pedestrian and vehicle traffic at the entrance and exit gates of ICTSI admin building, south access road and prioritize the entry of ambulance and fire truck.

SECTION V. RECOVERY: 1.

Damage Assessment/Impact/Evaluation The damage assessment will be undertaken by Engineering Department or through the assistance of ICTSI’s accredited contractors.

2.

Preservation of the Accident Scene a. After extrication and evacuation of the helicopter occupants, preservation of the accident scene and documentation of actions taken is very important in the accident investigation; b. The accident scene and perimeter should be immediately cordon by a rope or caution tape to make everyone aware that the area is restricted to any person or to the public. Security should be provided to prevent entry of unauthorized personnel. Any person not actively engaged in the rescue or firefighting operation should be denied entry to the area; c. The office of CAAP shall be informed immediately regarding the incident/accident; and, d. The RO or OIC, ERT shall ensure that ERT and other heliport personnel immediately document the following: 1) Condition and position of the aircraft including its initial position before the incident/accident, position at rest, position before evacuation, and position after extrication was performed; and, 2) Get photos or videos that may aid during the conduct of investigation.

Recovery and clean-up operations Recovery and cleaning of heliport area shall be done only after the conduct of investigation by government authorities.