5 HEREWARD GARDENS, WICKFORD, ESSEX SS11 7EG. TELEPHONE: 01268 454528 FACSIMILE: 01268 454529 E-MAIL:
[email protected]
HEALTH & SAFETY POLICY & PROCEDURES MANUAL
th
Last Reviewed: 5 March 2008 th Next Scheduled Review: 4 March 2009
Health & Safety Policy & Procedures Manual
5 HEREWARD GARDENS, WICKFORD, ESSEX SS11 7EG. TELEPHONE: 01268 454528 FACSIMILE: 01268 454529 E-MAIL:
[email protected] [email protected]
HEALTH & SAFETY POLICY & PROCEDURES MANUAL
RECORD OF A MENDMENTS Date Da te
Issue
Amended By
Comments /Details /Details
01 02
Safety Servi Servi ces Direct Ltd Envirosurv Ltd
First iss ue Second Issue
th
5 March 2007 2007 th 5 March 2008
Page 2 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
CONTENTS Section One – Policy and Organisation 1.0
Policy Statement of Policy
2.0
Organisation
3.0
Implementation of the Policy
4.0
Health & Safety Responsibilities 4.1 Director Responsible for Safety 4.2 Company Directors 4.3 Section/Line Managers 4.4 Asbestos Surveyors 4.5 Office Staff 4.6 All Employees 4.7 Health and Safety Advisors
5.0
Safety Committee
Section Two – Health and Safety Arrangements
Workplace Health Safety and Welfare R Regulations egulations Management of Health Safety at Work Re Regulations gulations Risk Assessments Tendering and Planning Contractors Suppliers Training Protection of the Public Documentation Monitoring Policy Work Equipment Plant and Equipment Personal Protective Equipment Fire Safety First Aid Welfare Facilities Working Environment Construction Site Safety Confined Space Working Working at Height Regulations Step Ladders
Ladders Mobile Access Equipment
Page 3 of 201
© Safety Services Direct Ltd 2005
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
Lone Working Violence and Harassment COSHH and Hazardous Substances Hazard Warning Symbols Laboratory Safety Biohazards
Unlabelled Substances Asbestos Electrical Risks Explosive Atmospheres Manual Handling Noise Display Screen Equipment (DSE) Slips, Trips and Fa Falls lls (on the same level) Work in Occupied Areas Communal Areas Work Related Stress Accident Reporting Accident Reporting Procedures Defects Health and Safety Signs Procedures and Safe Systems of Wo Work rk Company Vehicles and Mobile Phones Health and Safety Induction Discipline Drink and Drugs Smoking Young Persons New and Expectant Mothers Health Surveillance Control of Vibration at Work Health an and d Safety Performance Monitoring a and nd Rev Review iew Health and Safety Information
Customer Care Policy Statement
Section Three – Asbestos Policy and Arrangements
Asbestos Policy Survey Protocol Sampling Protocol Generic Asbestos Surveying Method Statement Generic Asbestos Surveying Risk Assessment Standard Procedures for Work Working ing with Asbestos
Section Four – Miscellaneous Forms
Health and Safety Induction Record/Checklist Risk Assessment Form Page 4 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
Accident Report Form COSHH Assessment Form Display Screen Equipment Assessment Form PPE Issue Record Employee Safety Training Record Manual H Handling andling O Operations perations R Risk isk Ass Assessment essment Checklist
Self Audit Checklist Health Surveillance Record Form F2508 – Report of Injury or Dangerous Occurrence Appendices Key Health and Safety Acts and Regulations
Page 5 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
Section One Policy & Organisation
Page 6 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
1.0 STATEMENT OF POLICY
GENERAL GENE RAL STATEMEN STATEMENT T OF HEALTH & SAFETY POLICY Envirosurv Ltd is a professional and safety conscious organisation which values the effective management of health, safety and welfare throughout all stages of its work. The clear objective is to minimise harm to persons and property by adopting a proactive approach to effective risk and safety management. All work will be carried out in accordance with Best M Management anagement Practices (BMP’s), to the relevant statutory provisions with all reasonably practicable measures being taken to avoid risk to employees and others who may be affected by our work. Management and supervisory staff have responsibilities for the implementation of the policy and must ensure that health and safety is given adequate consideration in the planning and day-today supervision of all work. Envirosurv Ltd will fully comply with the duties placed upon it within the requirements of Statutory Legislation, whilst at all times complying with, as a matter of best practice, the requirements and duties set out within Approved Codes of Practice and Guidance as issued by the Health and Safety Executive. All employees and sub-contractors are expected to co-operate and assist in the implementation of this policy, whilst ensuring that their own works, so far as is reasonably practicable, are carried out without risk to themselves, others or the environment. This includes co-operating with management on any health, safety, welfare or environment related matter. Employee consultation and participation is a vital part of our policy. Individuals also have duties and are encouraged and expected to co-operate, contribute ideas, suggest improvements, report shortcomings and generally look after the health, safety and welfare of themselves and others. Envirosurv Ltd will take all practical steps to ensure that potential hazards and risks are identified and that suitable and effective preventative and control m measures easures are implemented. The correct safety equipment and personnel protective equipment will will be provided to all employees. All employees will be provided with the necessary information, instruction and training in safe methods of work, and the safe and efficient operation and maintenance of tools and equipment. The Directors have overall responsibility for all Health, Safety, Welfare and Environmental matters. The operation of this policy and the associated procedures will be monitored and reviewed on a regular basis to ensure that they remain current and applicable to the company's activities. This policy has been endorsed by the Board of Directors who give their full support to the implementation of the policy.
Signed: Date: 23 April 2008 Director
Page 7 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
2.0 ORGANISATION 2.0 The effectiveness of the Health and Safety Policy is dependant on the persons who are responsible for ensuring that all aspects of work are carried out with due consideration for safety and with minimum risk to health. Ultimate responsibility lies with the Directors, but specific duties are delegated to others according to their experience and training. Company Directors and senior management, both individually and collectively, will ensure that this policy is applied throughout the company and that those employed by the company are kept fully informed of its content. Managers will ensure that this policy is adopted by all employees, subcontractors and visitors to any specific site. Furthermore every individual person has a duty of care towards themselves and others that they come into contact with, or who may be affected by their actions or omissions, during any part of the working day. To assist the company in fulfilling its duties and obligations, an external safety advisor may be appointed to provide competent health and safety advice and assistance, in accordance with Regulation 7 of the Management of Health and Safety at Work Regulations 1999, to the management and employees of Envirosurv Ltd. The contact details details will be clearly clearly displayed displayed on the company company notice board. HEALTH AND SAFETY OBJECTIVES The Health and Safety objectives of Envirosurv Ltd’s policy are to:
fulfil its responsibilitie responsibilities s in terms terms of Health Health and Safety legislation legislation place or work for its employees employees provide a safe and healthy place highlight hazardous activities which must be managed managed implementation of good good practice which which minimises risk, and ensure the implementation provides measurable on the operation of the policy in order to provide for continuousfeedback improvement.
Page 8 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
3.0 IMPLEMENTATION OF THE POLICY Whilst overall responsibility for the implementation of the Health and Safety Policy is vested with the Company Directors, responsibility for the day to day application of the policy is delegated to the Director Responsible for Safety (Mr Robert Cossey). To clarify the roles and responsibilities for health and safety, the following duties have been allocated to nominated employees and must be carried out.
Induction Training CoSHH Assessments Office Risk Assessments Survey Risk Assessments DSE Assessments Portable Appliance Testing Manua l Handling Assessments Manual Assessment s Fire Warden First Aider PPE Inspections
- Robert Cossey - Robert Cossey - Robert Cossey - Lead Surveyors - DSE Users - Competent Electrician - Robert Cossey - Debbie Cossey - Robert Cossey - PPE Users
All individuals individuals are however expected expected to:
take reasonable reasonable care for the health, safety and and welfare of themselves, fellow personnel and anyone else who may be affected by their acts or omissions others in the discharge discharge of their duties duties co-operate with others work in accordance accordance with all safety safety procedures procedures
At the planning stage, full account is to be taken of those factors which help to eliminate injury, damage and waste, and decisions about other priorities (e.g. programme and profit) are to take proper account of health and safety requirements. Specific and precise arrangements will be developed and implemented, as the case may be, to enable the Policy and Procedures to be implemented. Safe systems of work, incorporating where applicable, safety reviews and hazard identification/risk assessments, are to be established, implemented and monitored so as to ensure appropriate standards of safety at all times. High standards are to be applied in complying legislation regarding the health and safety of members of staff and others affected by our acts and omissions, proper attention will also be paid to environmental issues. High standards of cleanliness, hygiene and housekeeping are to be maintained at all times, while safe, adequate and clear means of access and egress to places of work will be provided and maintained. All members of staff will be provided with appropriate and suitable personnel protective clothing and equipment, appropriate to the work which is to be undertaken. Fullwill training and instruction instruction in the use use, , maintenance and storage of such equipment be provided to members of all staff.
Page 9 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
All accidents, no matter how minor, are to be reported and recorded in the companies accident accident book. Significant accidents accidents will be promptly promptly investigated investigated to ensure that the appropriate preventative preventative measures are implemented to prevent a recurrence as appropriate. The accident book is located in the following location:
Staff kitchen
All accidents and incidents should should be reported to:
Mr Robert Cossey – Director Responsible f or Safety
Safety training programmes are to be promoted with the object of achieving personal awareness of risks and hazards, and knowledge of personal responsibility. Responsibility and accountability in relation to the prevention of accidents, ill health, injuries and damage is to be specified clearly and in writing to all employees. Facilities joint consultation on matters of reements safety, health and welfare be available for through the the Company. Company. The agreements ag reached through will these consultations will be taken into account, when the policy is reviewed, periodically as required. Arrangements for the implementation implementation of the Policy are the responsibility responsibility of the Director responsible for Health and Safety. The Policy is to be explained to all new project members as part of their induction training, before they start work, and a copy of the policy will be made available for reference by any member of staff. An annual review of the Health and Safety Policy and Procedures Manual will be carried out in conjunction with our safety advisors to ensure that the procedures and controls remain valid valid and relevant relevant to our work work activities. Further reviews reviews may be carried out as and when when required. required. All updates and amendments amendments to the documentation will be circulated to all of the Company’s Personnel. Personnel.
Page 10 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
4.0 HEALTH AND SAFETY RESPONSIBILITIES 4.1 DIRECTOR RESPONSIBLE FOR SAFETY The Director Responsible for Safety has responsibility for:
The overall overall implementation implementation of the company’s company’s Health and Safety Safety Policy for the prevention of injury, ill health, damage and wastage.
Ensuring that adequate adequate financial financial provisions are made available available for the implementation implementatio n of the policy.
Ensuring company company Directors Directors and Senior Senior Management Management are aware aware of their responsibilities and that each administers and promotes with enthusiasm the requirements of this policy throughout the entire company.
Coordinating Coordinating the company’s safety training training programme, including including the provision of induction training for all new employees.
Ensuring that only only competent competent and suitably trained persons persons are permitted permitted to carry out Asbestos Survey work, or provide advice to clients on the managementt of asbestos within non-domestic premises. managemen
Ensuring that that safety directives directives (new legislation, etc) are conveyed through all management levels.
Setting a personal example example by wearing the appropriate appropriate protective protective clothing clothing and equipment, complying with site rules and ensuring that site managers are made aware of any potentially unsafe conditions or practices which may be encountered.
Encouraging good safety practice on contracts and to discourage indifferent management management by such means as are deemed necessary.
Showing a clear understanding understanding of their personal responsibilities responsibilities and duties under the relevant regulations, and to treat the health, safety and welfare of persons under their control as a matter of importance equal to the other functions of the Company Directors.
Appointing a Competent Competent Safety Advisor Advisor with experience experience and knowledge of the type of work undertaken by the company.
Ensuring that first-alders first-alders or appointed persons persons and adeq adequate uate first-aid facilities, as required by Health and Safety (First Aid) Regulations 1981, are on site and that all persons on site are aware of their location and procedure for receiving treatment for injuries.
Reviewing the company’s company’s safety performance and and health and safety policy documents to meet with changes in legislation and Company circumstances, and ensuring that it is communicated to all personnel.
Page 11 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
Promoting good good working relations relations with Safety Enforcement Enforcement Authorities Authorities and to strive at all times to achieve compliance with current legislation and best practice.
Liaising with Health and Safety Executive and other enforcement agencies regarding the company’s activities.
Ensuring that adequate adequate fire precautions precautions are provided at the company’s premises and that any flammable liquids or liquefied petroleum gases are stored and used safely in accordance with current legislation.
Liaising when necessary necessary with the Fire Brigade on on fire prevention. prevention.
Cooperating and liaising with the company's company's Health & Safety Advisors and asking for advice before commencing new methods of work or potentially hazardous operations.
Liaising with the the company’s Health Health and Safety Advisors Advisors to ensure that they are informed when their services are required.
Page 12 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
4.2 COMPANY DIRECTORS IRECTORS Company Directors have responsibility for:
Knowing the appropriate statutory requirements requirements affecting the company’s company’s operations and for assisting and cooperating with the Director Responsible Responsibl e for Safety.
Knowing and and promoting the the company’s policy policy for Health Health and Safety and and ensuring that it is brought to the notice of all employees.
Insisting that best working practices are adopted throughout the company, as laid down within Codes of Practice, and that work is planned and carried out in accordance with the statutory provisions.
Ensuring that tenders are adequate adequate and allow for sufficient sufficient welfare facilities, safe working methods and equipment to avoid injury and damage.
Ensuring that changes changes to legislation, legislation, Codes Codes of Practice, HSE HSE guidance, newly identified hazards and new safety products are communicated to all personnel.
Keeping up-to-date up-to-date on all matters matters relating to the safety and health health of personnel and others as appropriate.
Monitoring and and reporting on, by the inspection of sites and premises, the the company’s safety and health performance.
Investigating and reporting major injuries, notifiable dangerous occurrences, other accidents and incidents in which the Company may be involved.
Ensuring Hazard Identification, Risk Assessments and COSHH Assessments are carried out, and that safe systems of work are implemented when applicable by the appropriate staff.
Establishing Best Management Practices (BMP's) throughout the company and from learning from organisations throughout the UK and the European Union.
Setting a personal example example by wearing the appropriate appropriate protective protective clothing clothing and equipment, complying with site rules and ensuring that site managers are made aware of any potentially unsafe conditions or practices which may be encountered.
Ensuring that that all employees employees receive receive appropriate appropriate health health and safety training training and instruction relating to their work activities.
Page 13 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
4.3 SECTION/LINE MANAGERS Section/Line Managers have responsibility for:
Managing and coordinating coordinating projects/survey projects/survey work to comply with this Policy and all current health and safety legislation.
Familiarising themselves themselves with and observing observing all regulations, regulations, acts and Codes of Practice etc. applicable to the project work and surveys being carried out.
Managing and liaising liaising with project/survey project/survey team members and clients, clients, whilst ensuring safe and healthy systems of work are implemented.
Setting up and and maintain good reporting reporting procedures, procedures, communications communications and and distribution of information between employees.
Ensuring the needs for personal and and respiratory respiratory protective equipment equipment are are assessed and that the appropriate selection for specific operations is made, and that all contractors/sub-contractors under the direct control of Envirosurv Ltd do the same.
Undertaking Safety Reviews, Reviews, Hazard Identification/Risk Identification/Risk Assessments, Manual Handling Assessments and COSHH Assessments where applicable.
Ensuring safe systems of work are are implemented implemented and adhered adhered to at all all times.
Ensuring where where appropriate, appropriate, site emergency plans, plans, are established established and implemented.
Ensuring that all all hazardous materials materials are prop properly erly marked, used used and stored, as outlined in the COSHH assessments and by the Control of Asbestos Regulations. Regulations.
Accompanying Accompanying visiting personnel personnel and to take take prompt action concerning any complaint or advice received.
Cooperating with and maintaining good working relationship with appointed safety representatives, safety committees, clients and other safety advisors.
Investigating all reports made made by team members alleging alleging shortfalls shortfalls of the Company’s preventative and/or protective measures in the local workplace and to take action to remedy the situation, as req required. uired. Where this cannot be done immediately, to report the facts to the Director with Responsibility Responsibi lity together with any suggestions for appropriate action.
Promoting an interest interest and enthusiasm enthusiasm for health and safety matters throughout the company and fostering, within the are firm,an anintegral understanding that injury prevention and occupational hygiene part of business and operational efficiency. Page 14 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
Setting a personal example example by wearing the appropriate appropriate protective protective clothing clothing and equipment, complying with site rules and ensuring that site managers are made aware of any potentially unsafe conditions or practices which may be encountered.
Ensuring that the directors, directors, managers, managers, surveyors and other other employees employees are aware of their responsibilities and that each administers the requirements of this policy.
Reporting to the Board on on all matters relating to safety and training, training, new safety directives and legislation and seek to establish the company’s response. As a result instigate the necessary changes throughout the company.
Assisting staff with implementation implementation of the policy policy through: through: 1.
Obtaining copies of the legislation and any codes of practice for issue to senior management.
2.
Arranging training for employees.
3.
The distribution of posters, slides, films and other media to promote an awareness of injury prevention and hazards to health.
4.
Regular site inspections to see that only safe methods of working are in operation and that all regulations and procedures are being observed.
Ensuring that any any accident resulting resulting in an injury to any any person (not just just employees) and/or damage to plant, equipment or property is reported in accordance with company policy.
Cooperating with the company's company's Health & Safety Advisors Advisors and asking asking for advice before commencing new methods of work or potentially hazardous operations.
Ensuring that adequate adequate supplie supplies s of suitable personal personal protective protective clothing and equipment are maintained on site and are made freely available to all employees.
Page 15 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
4.4 ASBESTOS SURVEYORS All Asbestos Surveyors Surveyors have responsibility responsibility for:
Ensuring that all asbestos asbestos surveys are undertaken undertaken in a controlled controlled and professional manner by suitably experienced and competent personnel, or that where less experienced staff are used, that they are closely supervised at all times until the desired levels of experience and competence are attained.
Undertaking a detailed risk risk assessment assessment and for preparing preparing a site specific safe system of work/asbestos surveying method statement prior to the commencement commenceme nt of any survey work.
Ensuring that that they work in accordance with the developed developed safe system of work/asbestos surveying method statement.
Instructing any other team members members in precise terms terms as to the safe system of work required to ensure compliance with the company’s health and safety objectives and statutory legislation.
Ensuring that that at all times times the appropriate appropriate personal personal protective protective equipment equipment is used.
Ensuring that their personal protective equipment is appropriately cleaned, maintained, maintained, serviced and stored when not being used.
Carrying out daily daily checks and inspection inspection of their personal protective protective equipment prior to its use.
Being familiar familiar with and observing observing the requirements requirements of all all relevant health health and safety legislation applicable to the surveying and management of asbestos containing materials.
Assisting and cooperating with the client, client, his representatives representatives and and others in any aspect relating to the implementation of health and safety.
Adopting the principles principles of principles principles of prevention and protection at all times.
Ensuring that all hazardous hazardous materials are properly properly marked, used and stored, as outlined in the COSHH or other risk assessment.
Ensuring that the the survey work does does not generate generate any additional additional risks or hazards to the users of the premises and that any suspected asbestos containing materials are properly sealed on completion of the work.
Ensuring that that an asbestos asbestos debris debris or contaminated contaminated materials materials generated generated by their actions are cleared up and properly disposed off.
Reporting any accidents accidents or incidents in in which they have been involved. involved.
Page 16 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
Not trying to use, repair or maintain maintain any office office equipment equipment or machinery machinery for which you have not received full full instructions instructions or training. training. Any defects should be reported immediately to your Line Manager.
Identifying the position position of the First Aid Aid Box, fire fighting equipment equipment and emergency exits. exits. Knowing the pro procedure cedure in the event event of a fire.
Page 17 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
4.5 OFFICE STAFF TAFF Office staff have responsibility responsibility for:
Cooperating with other other team members and client client personnel. personnel.
Observing all safety safety regulations regulations at all times.
Taking reasonable reasonable care for the safety and and health of of themselves, fellow personnel and anyone else who may be affected by their acts or omissions and co-operate with others in the discharge of their duties.
Reporting any hazards hazards encountered encountered to their Line Manager. Manager.
Reporting any shortcomings shortcomings in the control measures, to their Line Manager.
Reporting all all accidents and incidents, incidents, whether persons are injured or not, and any damage, to their Line Manager.
Requesting further information information about hea health lth and safety, where required, required, by consulting their line manager or the Director Responsible for Safety.
Reading and understanding understandin g the company’s Safety Policy and Procedures, and for carrying out all work in accordance with its requirements. requirements.
Not trying to use, repair or maintain maintain any office office equipment equipment or machinery machinery for which you have not received full full instructions instructions or training. training. Any defects should be reported immediately to your Line Manager.
Identifying the position position of the First Ai Aid d Box, fire fighting equipment and emergency exits. exits. Knowing the pr procedure ocedure in the event event of a fire.
Ensuring that corridors, corridors, office floors, floors, doorways, etc etc are kept clear clear and free from obstruction at all times.
Not attempting to lift or move, move, without assistance, assistance, articles articles or materials materials so heavy as they are likely to cause injury. Not attempting to reach items on high shelves unless using steps or a properly designed hop-up, they should not improvise or climb.
Cooperating with the employer on all safety matters. matters.
Suggesting ways of eliminating hazards and and improving improving working working methods. methods.
Warning new employees, particularly particularly young young people, of known known hazards hazards and office procedures.
Page 18 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
4.6 ALL EMPLOYEES The attention of all employees is drawn to their responsibilities under the Health and Safety at Work Act 1974, including in particular the following: It shall be the duty of every employee, employee, while at work, to take reasonable
•
care of the health and safety of himself and of other persons who may be affected by his acts or omissions at work. As regards regards to any any duty or requirement requirement imposed imposed on his employer employer or or any other person by or under any of the relevant statutory provisions, to cooperate with him so far as it is necessary to enable that duty or requirement to be performed or complied with.
•
No person person shall shall intentionally intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety and welfare in pursuance of any of the relevant statutory provisions.
•
Employees are reminded here that a breach of safety procedures could possibly result in disciplinary action being taken by the company, and that provision is made in the Health and Safety at Work Act 1974 for certain breaches to be actioned by the Health and Safety Executive. In simple terms this means all employees shall: Read and understand the company Health and Safety Policy and Procedures and carry out their work in accordance with its requirements
•
Use the correct tools and equipment for the job
•
Keep tools and equipment in good condition
•
Where necessary, wear the appropriate appropriate safety footwear, footwear, protective clothing and safety equipment, eg safety helmets, respirators, overalls etc
•
Work in a safe manner manner at all times times without taking unnecessary unnecessary risks which which
•
could endanger yourself or others Warn other employees, particularly new employees employees and and young people, of of particular known hazards
•
Not use any any plant or equipment at work for a task for which which it was was not intended, or if you are not trained or experienced to use it
•
Report to their their supervisor supervisor any damage damage to plant plant or equipment
•
Not play play dangerous dangerous practical jokes or “horseplay” “horseplay” whilst at work work
•
Report to their their line manager manager any person person seen abusing welfare welfare facilities facilities provided
•
Report any any injury resulting resulting from an accident accident at work, work, even ifif the injury injury does not stop you working
•
Page 19 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
Suggest safer safer methods of working where practical practical and and cooperate cooperate with the company regarding the management management of health and safety
•
Page 20 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
4.7 HEALTH AND SAFETY ADVISORS The Asbestos Survey Specialists may appoint an external organisation to act as its Health and Safety Advisors with responsibility for: Advising senior management management of any new safety safety legislation legislation or or changes changes in existing legislation which may affect them
•
Providing general general assistance, assistance, when when requested, requested, to the company in in the fulfillment of its obligations and duties as set out in statues and by clients/principal contractors
•
Providing assistance, when requested, in the formulation of safe systems of work and project specific method statements
•
Providing specific health health and safety training training to company employees and others as and when required
•
Providing an interpretation, interpretation, when when requested, requested, of safety legislation so that that the management fully understands the actions required in order to meet
•
the legislation Assisting, where where required, required, with with the initial implementation implementation of the changes changes required by changes to safety legislation
•
Suggesting, when requested, suitable training for employees, employees, posters, posters, reference texts, films etc to provide awareness of safety management, accident prevention and hazards to health
•
Recommending, when requested, to senior management ways to improve working conditions
•
Investigating, at the request request of the company, company, notifiable notifiable accidents accidents or dangerous occurrences and submitting to the company a written confidential report, when required by the company
•
Undertaking pre-arranged pre-arranged site inspections/audits, inspections/audits, as required required by the company
•
It is the responsibility of the Director Responsible for Safety to ensure that Safety Advisors are appointed appointed and notified notified whenever assistance assistance or supp support ort is needed. The Safety Advisors should ensure that regular systematic inspections/aud inspections/audits its are carried out on all sites through both scheduled and un-scheduled visits, where commissioned commissione d to do so by the the company. company. Written inspection inspection reports reports will be be completed for all such inspections and issued to the companies Director Responsible Responsibl e for Safety. Such reports will not only identify identify potential hazards hazards and comment on the operatives compliance with the safety policy and procedures, but will also recommend improvements to working methods and any training considered necessary necessary for the site operatives and supervisory teams. The visiting Safety Advisor shall, wherever possible, be accompanied by a Page 21 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
member of the companies senior management team or other responsible person when carrying out his inspections. The Safety Inspector will keep and analyse site inspection reports and concentrate on weaknesses that that may become evident evident from such reports. reports. The Safety Inspector will stop work if, in his opinion, the place, condition or method of work is dangerous.
Page 22 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
5.0 Safety Committee In accordance with the Health and Safety (Consultation with Employees) Regulations 1996, an internal Safety Committee will meet on a regular basis with the aim of involving personnel at all levels throughout the company, to highlight the legal requirements and the steps necessary to carry out the company’s responsibilities responsibiliti es in a safe and effective manner. The purpose of the committee is to: Monitor and review the effectiveness effectiveness of the company’s Health and Safety Policy and Procedures Discuss any any accidents or incidents incidents that have occurred since since the last last meeting, investigate any commonality and instigate procedures for future prevention Consider amendments or revisions revisions to the policy and procedures in the light of changing methods, requirements, legislation and experience Receive and consider any reasonable request, recommendation recommendati on or report on matters of health and safety from any employee and advise on any decision made
•
•
•
•
•
Report and communicate on matters withtake all personnel Discuss any breaches of o f safety regulations and steps steps to prevent prevent reoccurrence Provide an open forum for the the development development of best best practice practice
•
•
The composition of the Safety Committee will be as follows: The Director Responsible for Safety A senior Line Manager Manager Minimum of 2 representatives from the staff
Page 23 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
Section Two Health and Safety Safety Arrangements Arrangements
Page 24 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
HEALTH & SAFETY ARRANGEMENTS This section details the arrangements and procedures which we will use to help implement our Health and Safety Policy and ensure compliance with current Health and Safety Legislation.
Page 25 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
THE WORKPLACE (HEALTH SAFETY & WELFARE) REGULATIONS 1992 These regulations do not apply to construction sites, reference should be made to the Construction (Health, Safety and Welfare) Regulations 1996 already referred to within this policy. They do, however, apply to all other workplaces. The Workplace (Health, Safety and Welfare) Regulations 1992 replace the main requirements of the Factories Act 1961 and the Offices, Shops and Railways Act 1963. Further information is contained in the appropriate Approve Approved d Code of Practice. The regulations cover the working environment, general safety, facilities for washing, eating, changing and good housekeeping. housekeeping. The company’s Safety Consultants will provide advice on the requirements as required. All work will take into into account the requirements requirements of the above above regulations. The Director Responsible for Safety, or other person responsible for the offices, will ensure that the welfare and first-aid requirements are provided and that all the facilities and equipment are maintained to the required standards through regular inspections. The company will provide working conditions in accordance with the regulations, in particular: Temperature All offices will be be maintained at at a minimum temperature temperature of 16°C. Ventilation All workplaces will be effectively and suitably ventilated with sufficient fresh air, or purified air if natural ventilation is not available. Lighting Suitable and sufficient lighting will be provided and, where possible, this will be natural light. In situations where the failure of artificial lighting creates a danger, suitable and sufficient emergency lighting will be provided. Working A reas reas Sufficient space will be provided in the workplace taking into account furniture, fittings, equipment and machinery. Suitable workstations will be provided for each employee according to the nature of the work involved. Floors and traffic routes will be kept free from obstructions at all times. Effective measures will be taken to prevent persons being struck by falling objects etc. Wherever possible regularly used and heavy files, boxes etc, will not be stored at high level. Page 26 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
All windows and transparent areas in doors, gates, walls and partitions will be made of safety material and be suitably protected.
MANAGEMENT
OF
HEALTH AND SAFETY AT WORK
The management of health and safety is covered by the Management of Health and Safety at Work Regulations 1999. Further information is contained in the appropriate Approve Approved d Code of Practice. The company will, in accordance with the above regulations, carry out the following activities to provide health and safety for their employees. •
•
Assess the risks to the health and safety of each employee and of anyone else who may be affected by the work activity. The identification of all foreseeable hazards and risks will enable the necessary preventive and protective control measures to be implemented. Each assessment assessment will outline outline the hazards and risks risks associated associated with each working working activity and highlight the controls to be instigated to minimise the risks and hazards identified.
•
This risk risk assessment assessment will be be recorded recorded and copies copies issued to all all those affected.
•
Appoint a competent person(s) to assist in health and safety matters.
•
•
•
Ensuring that effective effective arrangements arrangements are put in place place for the planning, planning, organisation,, control and monitoring & review of health and safety. organisation Develop plans and procedures for dealing with emergencies and for work in dangerous areas. Provide adequate information and training, training, and consultation with employees employees on on health and safety matters
The company will bring to the attention of the workforce all the necessary precautions detailed within the risk assessment and will monitor the operations to ensure that each operative is acting in accordance with the details outlined in the written assessment. The company will make arrangements and/or liaise with contractors for putting into practice all the control measures which have been identified as being necessary in the risk assessment and any associated method statements. A health surveillance surveillance programme for employees will be provided where the risk assessment shows it to be necessary. Emergency procedures will be set up to provide employees with information they can understand concerning health and safety matters. The company will co-operate with other sub-contractors sharing the workplace and will ensure that operatives have adequate health and safety training and are capable Page 27 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
enough at their jobs to avoid risks. Temporary, new and young workers will be given particular health and safety information to meet their special requirements. requirements. All operatives have a duty to follow health and safety instructions and report any dangerous aspects.
RISK ASSESSMENTS Suitable and sufficient risk assessments are to be conducted for the range of work activities undertaken by the company, in compliance with the Management of Health and Safety at Work Regulations 1999. All identified risks are then to be controlled by as stringent means as are reasonably practicable. The range of work activities to be assessed include: I. Assessments for conducting conducting site inspections, inspections, site visits and site supervision supervision works. II. Assessments for conducting conducting surveys of any kind. III. Assessments for conducting asbestos sampling. IV. COSHH assessments. V. VI. VII. VIII.
Manual handling Assessments for assessments. work at height. Use of display screen equipment. Lone working.
The identified risks shall be recorded on risk assessments/method statements which shall form part of the safe system of work for each job, employees should make reference to standard checklist and HSE Guidance to help ensure all the hazards are identified and the risk have been assessed effectively. All assessments should should be carried out and reviewed reviewed by competent competent persons, the reviewer reviewer should, were appropriate, add comments and amend the assessment as necessary prior to the works being carried out.
TENDERING & PLANNING At planning stage the requirements of this company policy and any client specific safety management requirements requirements must be taken into account. Any aspects of work not covered by this policy must be identified and planned by the Project Manager and written procedures defined. If necessary pre-contract meetings will be held and specific safety matters discussed. Where a Health and Safety File or Health and Safety Plan exists, its contents shall be reviewed and any pertinent information extracted and communicated to those planning the works. Written method statements will be prepared taking into account health and safety requirements and defining procedures as necessary.
CONTRACTORS Page 28 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
All sub-contractors shall be issued with a copy of the Company Health and Safety Policy Statement and a list of Safety Rules and Requirements. The following paragraph will be inserted in all contracts to t o sub-contractors. "Please refer to the enclosed copy of our Company Health and Safety Policy Statement list ofwill Site Rules and Requirements. acceptance of thisand contract beSafety deemed to include acceptance ofYour the requirements of our company policy and those of both our Clients and the Principal Contractor. Please contact the Project Manager should you require further information on any matter in connection with health, safety or welfare”. Furthermore no contractor or sub-contractor will be permitted to commence their works until a 'Contractors (Health, Safety & Welfare) Start-up Form' has been completed and returned, with any other required documentation, such as risk assessments and method statements.
SUPPLIERS The following paragraph will be inserted all orders to suppliers or hire companies providing any article or substance for use atonwork. "In accordance with Section 6 of the Health and Safety at Work etc Act 1974 we would be pleased to receive your confirmation that the article or substance to be supplied is safe and without risk to health and safety when properly used. Also, in accordance with the above, please supply details of any tests or examinations carried out and full instructions for the safe use of the article or substance. Reference should also be made to the Provision and Use of Work Equipment Regulations Regulations 1998". All information received from suppliers will be passed to the Project Manager for implementation implementatio n or reference on site.
TRAINING All staff shall receive appropriate training training in their responsibilities as define defined d in this policy, training will be updated at regular intervals and whenever changes in legislation or working methods require. Sub-contractors are required to demonstrate that their employees, where required, have undergone similar appropriate training and are competent to undertake the specific work. Whilst appropriate qualifications qualifications are required required by the company before before employment employment begins, it is not accepted that training will cease for that employee. This policy requires all employees to continue training during the course of their employment. The company will provide such staff training as is appropriate and necessary for the requirements of their their duties. All training will will be mandatory mandatory with records of any any training being kept. Employees are encouraged to enquire about suitable training where they feel it would be beneficial.
Page 29 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
I. All employees will will be fully trained for the a activities ctivities in which they they are involved. involved. This shall involve a 3 month probationary period where suitability and capability are assessed. II. No employee shall shall use any equipment, equipment, work in an any y area or undertake undertake any task unless he has been assessed as competent to do so and this signed by the Director Responsible for Safety. III. All employees employees will be given given instructions in the safe use use of equipment, equipment, emergency procedures and individual responsibilities for safe working procedures. IV. Where necessary necessary work procedures procedures may be varied varied to comply with client safety safety requirements.
PROTECTION OF PUBLIC All necessary measures required for the protection of the public will be allowed for and planned, taking into account Section 3 of the Health and Safety at Work Act 1974 and in particular, the recommendations contained in HSE Guidance Note GS 7 - Accidents to Children on Construction Sites. Consideration will be given at the planning stage to any operation for the protection of the public. All working areas should be protected with suitable barriers, fencing or screens to reduce the risk of injury and prevent unauthorised access into the working area by the general public or unaccompanied visitors.
DOCUMENTATION The Project Manager will ensure that a complete copy of, or where appropriate, relevant extracts from the company Health and Safety policy are made available at the site/workplace for reference. A copy of the current Employer’s Liability Insurance Certificate and where appropriate the Principal Contractors site rules should also be issued for display. All necessary statutory notices, regulations and registers and accident report forms will be issued to and maintained on site.
MONITORING POLICY Employees are encouraged to bring to the attention of their immediate supervisor areas in which, in their opinion, this policy appears inadequate. All such comments will be passed to the safety committee for their consideration and review. This policy and arrangements will be reviewed on at least an annual basis, provision will also be made to undertake a review in the event of the introduction of new, or the amendment of existing legislation, codes of practice or guidance notes.
WORK EQUIPMENT The following regulation specifically covers the use of work equipment, the Provision of Page 30 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
Work Equipment Regulations 1998. These regulations cover the use of all kinds of work equipment from a hand tool, such as a screwdriver or pliers, to a complete manufacturing plant. The use will include starting, stopping, repairing, modifying, installing, dismantling, programming, setting, transporting, maintaining, servicing and cleaning. Further information is contained in the appropriate Approve Approved d Code of Practice. The specific requirements of this legislation cover the following: The guarding of dangerous parts of machinery. Protection against specific hazards, ie falling or ejected articles and substances, rupture or disintegration of work equipment parts, equipment catching fire or overheating, unintended or premature discharge of articles and substances and protection against explosion. These requirements also cover work equipment parts and substances at high or very low temperatures. Control systems and control devices, isolation of equipment from sources of energy, stability of equipment, lighting, maintenance operations and warnings and markings. The company will make sure that all equipment is suitable for its intended use whilst taking into account the local environment, working conditions and hazards in the workplace. The company will provide adequate information, instruction and training for the use of all work equipment and will ensure that all equipment conforms with the EC product safety directive. The company will ensure that equipment is used only for operations for which, and under conditions for which, it is suitable, and that the equipment is maintained in an efficient state, in efficient working order and in a good state of repair.
PLANT & EQUIPMENT I. All plant and equipment equipment will meet meet all relevant Bri British/European tish/European Standards Standards and where applicab le, HSE certificate of approval. A CE type mark should be clea clearly rly visible applicable, on all Plant and Equipment. II. Electrical and mechanical mechanical safety standards of the equipment equipment provided will be checked periodically and any necessary maintenance or repairs to damaged equipment will be carried out immediately. III. Employees must not not use any equipment equipment belonging belonging to any client unless unless written authorisation has been obtained first. IV. Access equipment equipment such as mobile scaffold scaffold towers and mobile elevated elevated working platforms (MEWPS) are to be used only by persons suitably trained for this purpose. Employees are prohibited from using such equipment unless they have been trained and are competent to do so.
PERSONAL PROTECTIVE EQUIPMENT Page 31 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
All necessary equipment equipment required for for the protection of employees employees and those who m may ay be affected by certain activities activities will be pro provided. vided. All such equipment equipment will comply with the relevant British and European Standards. I. Suitable clothing, clothing, overalls and footwear footwear will be wo worn rn at all times by employees. employees. Employees are required to wear safety footwear at all times when conducting surveys, site inspections/visits and any other site activities. II. All employees employees will be issued issued with head head protection, protection, which must must be worn whenever work is progressing overhead and where there is the risk of head injury, as well as on all construction sites, or where site rules require the wearing of such. III. All employees will be issued issued with high visibility clothing clothing which must be worn whenever work is carried out within the public highway (including the footpaths), on any construction site or any other area where vehicular traffic is present. IV. Employees who who may be affected by high high noise levels levels will be issued with hearing protection. These must be worn worn where noise levels exceed 85dB(A). 85dB(A). V. Where there is a risk of eye injury, injury, or where site rules rules require the the wearing of such, eye protection is to be worn at all times. Any damage, loss or defect to Personal Protective Equipment must be reported to the Director Responsible for Safety as soon as possible. Before work starts, the Project Manager will ensure that adequate supplies of all necessary protective clothing, or equipment is available on site for issue, as required, and that when issued to employees a record is kept. The Works Supervisor will ensure that when sub-contractors employees are set to work they have been provided with any necessary protective clothing and equipmen equipment. t. Any person on site observed carrying out any process which requires the use of protective clothing, or equipment, will be informed of statutory and/or company policy requirements and instructed not to continue working until protective clothing and/or equipment is obtained. Those persons issuing protective clothing, or equipment, will ensure that it is suitable for the specific process for which it is provided. All supervisory and management staff will set a good example by wearing safety helmets, protective footwear etc, and will use all protective clothing and equipment where required. All staff are required to wear suitable footwear while at work or visiting company sites, typically this requires footwear to be fitted with steel toe cap, though in certain circumstances steel sole plates and chemically resistant soles may be required. All persons issued with protective clothing, or equipment are responsible for maintaining it in a satisfactory condition and must immediately report to their Supervisor any loss or defect in the equipment.
Page 32 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
FIRE SAFETY Fire precautions will be provided and maintained to the requirements of the Regulatory Reform (Fire Safety) Order 2005, the Health and Safety at Work Act 1974, the Workplace (Health, Safety and Welfare) Regulations 1992 and the management of Health and Safety At Work Regulations 1999. A fire risk assessment will be completed for each of the companies premises, including any temporary site offices, the fire risk assessment will be regularly reviewed to ensure that it remains valid and that the specified control measures are effective and are being implemented. Fire extinguishers will be provided and located at strategic points throughout the workplace. Staff will be instructed in the use of office extinguishers in order that they may use them safely and effectively. The company will enter into a contract service and inspection arrangement to ensure that all portable extinguishers are inspected and maintained. The names, locations and actions to take in the event of an emergency will be posted at strategic positions throughout the workplace.
Safe System of Work - Office Safe The General Manager, (or alternatively a person nominated by the company), will undertake the specific duties outlined earlier in this policy. In summary these include: • Instigate procedures procedures for the safe safe evacuation evacuation of all offices offices in the event event of emergency • Ensure this procedure is executed in such an event • Summon the emergency services when an incident is reported • All emergency exits checked daily • Check fire alarms weekly and record the results • Ensure access and egress are kept free of obstruction • Ensure fire extinguishers undergo periodic testing and inspection by a qualified engineer Safe System of Work - Site The Works Supervisor will undertake the specific duties outlined earlier in this policy. In summary these include:
Instigate a procedure procedure for the safe evacuation evacuation of all all buildings on site in the event of emergency Ensure this procedure is executed in such an event Summon the the emergency emergency services services when an incident incident is reported reported When conditions conditions require, fire extinguishers of of a suitable type type will be kept on site and adjacent to any activity which may lead to the outbreak of fire Instruct site staff in the use of portable fire extinguishers Ensure fire extinguishers extinguishers undergo undergo periodic testing testing and inspection inspection by a qualified qualified
engineer If employees are working on a site under under the control of a client or principa principall
Page 33 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
contractor, they should familiarise themselves with the emergency procedures for that site. This should be achieved achieved through a site safety safety induction, however, failing this a direct request must be made by the employee to the client/contractor for them to be inducted in the sites emergency procedures. procedures. hazards are to be identified identified during the desk top study for for survey Potential fire hazards work. For any other work, significant fire hazards are to be noted during contract review.
TYPES AND SUITABILITY OF FIRE EXTINGUISHERS
The most widely used and available fire extinguisher. Used for SOLIDS such as paper, wood, plastic etc. SOLIDS such NOT suitable for use on electrical or flammable liquids.
More than water Used versatile for SOLIDS such asextinguishers. paper, wood, plastic and SOLIDS such such as paraffin, petrol, oil etc FLAMMABLE LIQUIDS FLAMMABLE LIQUIDS such
Multi-purpose extinguisher, can be used on: SOLIDS SOLIDS;; Paper, wood, plastic, fires. FLA fires. FLAMMABLE MMABLE L LIQU IQUIDS IDS:: Paraffin, petrol, oil. FLAMMABLE GASES; GASES; Propane, butane, methane. Carbon Dioxide Extinguishers are ideal for fires involving ELECTRICAL APPARATUS. ELECTRICAL APPA RATUS. Carbon Dioxide will also extinguish FLAMMABLE FLAMMABLE such as paraffin, petrol and oil. LIQUIDS such LIQUIDS
EMERGENCY PROCEDURE: In the event of fire the following procedure will apply apply to the office. I. Raise the alarm alarm and operate the nearest nearest fire alarm II. Leave the building building in an orderly fashion III. Telephone the Fire Brigade by dialling dialling 999. On theoutside alarm, the all employees and visitors to point the building are evacuate and hearing assemble at the identified assembly where a rolltocall will be taken. A staff/visitors signing signing in and signing signing out procedure procedure will will be adopted to Page 34 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
ensure that a accurate record of all persons present within the building is maintained at all times.
FIRST-AID The Construction (Health, Safety and Welfare) Regulations 1996 specify minimum requirements for welfare facilities on sites. The Workplace (Health, Safety and Welfare) Regulations 1992 specify minimum standards for offices. The Health and Safety (First Aid) Regulations 1981, together with Approved Code of Practice and Guidance Note, specify the first-aid equipment, facilities and personnel required, depending depending on the type of work and numbers of persons affected at each site or workplace. All work will be planned planned to take into into account the requirements requirements of the above regulations. The Project Manager will ensure that the welfare and first-aid requirements are established before work starts or that sub-contractors are notified of their requirement to provide such facilities. The Works Supervisor will ensure that all planned welfare and first-aid facilities are provided and that they are maintained to at least the minimum required standards. The Project Manager will formally notify any contractor/sub-contractor to whom joint/shared facilities facilities are provided on site. A First Aid box is provided in the kitchen/staff welfare area. The contents will be monitored and maintained maintained by the company’s Appo Appointed inted Person for first aid. Vehicle first aid kits are provided in all company vehicles, employees are responsible for maintaining these individually. Arrangements may be made for employees to make use of any site first aid arrangements and in such cases the employee will confirm such arrangements prior to starting their work. At least one trained first ffirst irst aider HSE approved course) with shallHSE be employed company, additional aiders(in-date will be provided in accordance guidance.by the
WELFARE FACILITIES The company shall ensure that adequate welfare facilities (wash rooms, toilets and clean drinking water) are available at all times to both office and mobile staff. Welfare facilities will depend on the location of the work, the nature of the facilities and the duration of the project. Mobile workers should should make use of client/public client/public facilities where where available and ensure that they maintain a supply of hygiene wipes and drinking water within their vehicles.
Page 35 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
WORKING ENVIRONMENT The company shall ensure a safe and comfortable working environment for all employees. The thermal environment in premises controlled by the company shall be maintained within a comfortable range, windows and heaters being under the direct control of the occupants. Where site-based employees are required to work in the open air, suitable PPE shall be provided to ensure personal comfort, warmth and dryness.
CONSTRUCTION SITE SAFETY The company understands its relevant duties under the Construction (Design and Management) Regulations 1994. All employees shall comply fully with the instructions and site rules enforced by the Principal Contractor on construction sites. All construction site PPE shall be provided by the company (head protection, safety footwear, high visibility clothing and where required eye and hearing protection). The appropriate PPE shall be worn by employees at all times when working on such sites. When working on or visiting construction sites under the control of the Principal Contractor, the company should receive details of specific risk assessments and site rules. The company shall also provide the Principal Contractor with risk assessments for the its own work, where applicable.
CONFINED SPACE WORKING All employees shall be trained to understand the definition of a ‘confined space’ as defined under the Confined Space Regulations 1997, and where appropriate the relevant risks and control measures required to ensure safety when accessing such. It is the company’s policy that no employee shall enter a confined space with a high risk of containing flammable/toxic gases, O2 richness or anoxia such as tanks, tank rooms, vessels, manholes, sewers, pits or pipes due to the high risks and stringent level of training and equipment provision required. Where such areas are encountered they shall be recorded as ‘No Access’. However it may be necessary for employees to enter ducts and loft voids which may be defined as confined spaces. All employees accessing accessing ducts and loft voids etc shall ha have ve received appropriate appropriate training prior to undertaking such activities. activities. All confined spaces spaces work must be carefully planned planned in advance and carried out in strict accordance with a ‘confined spaces – permit to enter’ by competent persons who have received the appropriate training. Under the Confined Spaces Regulations Regulations 1997 we must first try tto o avoid the need to enter a confined space. Where this is not possible, we must:
•
•
carry out an assessment of the risks associated with entering a confined space and draw up a safe system of work; limit entry to the confined space to employees who are competent for confined space work and who have received suitable training; Page 36 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
verify, prior to entry, that the atmosphere in the confined space is safe to breathe;
provide any necessary ventilation; and
make sure suitable rescue arrangements are in place before anyone goes in to the confined space. These rescue arrangements should not involve risks to the safety of the people intended to carry out the rescue.
•
•
•
WORK AT HEIGHT REGULATIONS 2005 Company Name will comply with its duties under the Work at Height Regulations 2005 (WAHR), as part of its risk assessment procedures. procedures. All work at height will be thoroughly thoroughly assessed by a competent person and alternatives to working at height will always be considered. The use of ladders for any work at height will only be approved where other more suitable work equipment equipment is not considered considered to be be appropriate. appropriate. In this policy a ladder / step ladder (ladder) should be referred to as a temporary measure which may be used as a working platform for no more than 30 minutes. The hierarchy of control measures listed in the Working at Height Regulations Regulations are: Avoid work at height height Prevent any any person from falling Use an existing place of work which complies with Schedule 1 of the Regulations Use work Equipment Mitigate falls by using work equipment to minimize the distance and consequences consequence s of a fall Where work equipment equipment does none of the above above,, provide additional additional training and instruction or other suitable measures
•
• •
• •
•
The above hierarchy will be considered during the preparation of risk assessments and method statements to ensure that safe systems of work which comply with the WAHR are established and implemented. implemented. Other factors such as the location and duration duration of the work; the weather conditions; the task to be carried out and the experience and competence of the individual should also be taken into consideration. This policy and its arrangements cover the use of all types of ladder, for example those used for gaining access to positions above or below ground. In this policy a ladder / step ladder (ladder) should be referred to as a temporary measure which may be used as a working platform for no more than 30 minutes. What are the main rules to follow when working at height?
First, as a part part of the planning planning of the work, carry out out a Risk Assessment Assessment
Plan to do as much much of the the work as possible possible at low low level.
Do not work at height unless unless it is absolutely absolutely unavoidable unavoidable
Provide a secure platform which will: - be securely footed on stable ground - support the weight of the personnel and equipment to be used - provide a stable access and will not overturn Page 37 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
- be secured to an existing structure, where necessary and wherever possible
Take account account of the gradient of of the ground, ground, especially especially where where mobile platforms are used
Provide guard rails to any any platform
Provide barriers barriers on open open edges, holes holes and openings openings in the platform floor, floor, the edges of roofs and working areas
What can be done to help prevent falls?
Plan all instances of working working at height height
Think about about where and how the work is to be done
Where possible use an an existing structure, which will will allow safe access an and d provide a safe working platform. Where this is not possible, a safe working platform will need to be provided.
Consider any any lifting and and handling requirements needed to carry out the work
Be aware and and prevent possible electric electric shock dangers dangers that may may initiate accidents accidents
Remember to allow adequate clearance when equipment is used, particularly near overhead power lines; and around nearby structures when mobile equipment is being used. Ensure that only properly CE marked Category III approved Personal Protection Equipment is used for working working at height. Domestic grade ladders ladders and step ladders should NOT be used, all ladders used are of the correct type t ype for the specific task, should be inspected before use, subject to regular checks and maintenance, and meet appropriate legislative legislative and equipment equipment standards. These are summarised summarised below:
Keeping wooden wooden ladders ladders free of paint paint or any other coating which could could hide cracks or splits Marking of of ladders with a unique unique number number to aid recognition recognition Securing and and footing of ladders as soon as possible possible after erection erection Use of ladders at the correct angle (75 degree from horizontal) Provision of ladder ladder attachments as necessary Marking of safe safe zones around around ladders ladders where persons persons are working working above above or below ground, plus use of barriers and warning notices
STEP-LADDERS All step-ladders will be provided and used in accordance with the Construction (Health, Safety and Welfare) Regulations Regulations 1996. 1996. Only British/European British/European Standard approved and and equipment design for the required usage will be used. The information and recommendations in Health and Safety Executive Guidance Notes GS 31 “Safe Use of Ladders, Step-ladders and Trestles” will be applied to the work on site. All step ladders are classed as 'work equipment' for the purposes of the Provision and Use of Work Equipment Regulations Regulations 1998. Where necessa necessary ry a risk assessment should should be carried out in accordance with the requirements of the Management of Health and Page 38 of 201
© Safety Services Direct Ltd 2005
Health & Safety Policy & Procedures Manual
Safety at Work Regulations 1999. All work will be planned planned to take the above above standards into into account. Training provided to employees will include the hazards and precautions relating to this equipment, its use and working at height in general. All equipment will be checked by a competent person before use to ensure that there are no defects and will then be checked, at least weekly, while on site. Where a defect is noted, or the equipment is damaged, it will be taken out of use immediately and replaced or where possible repaired by a competent person. The main hazards associated with step-ladders are: Unsuitable base, eg unlevelled, packing pieces, loose loose material material etc Unsafe use of equipment equipment (ie: placed onto on scaffold scaffold platforms, roofs etc, where where special precautions are not taken) Overloading Use of equipment where safer method method should should be provided Using defective equipment
•
•
• • •
Step ladders should only be used for short term work (
