HAZARD IDENTIFICATION RISK ASSESSMENT AND RISK CONTROL (HIRARC/HIRADC) Office HAZARD for building Sample

GENERATION BUILDING HAZARD IDENTIFICATION AND RISK ASSESSMENT FORM Title : General Office Activities at all levels Location : All floors

Activities/Equipment Connection of sockets

R/NR* R

Prepared by : ABC Building Verified by : Mr Ahmad Kassim

Doc No. Revision No : a Date : 4.11. 2011

IDENTIFY Hazard Defective plugs, sockets or electrical equipment

Consequences

Current Risk Ctrl

ASSESSMENT Likelihood Severity Risk Rating

DETERMINING CONTROL Type of Ctrl

Electric shock, burns, Electrical equipment are visually checked before electrical fires and each use. death Electrical equipments are switched off and unplugged before making and adjustments or performing any routine maintenance. Electrical equipments are selected with consideration for the working environment and the task being undertaken.

2

3

6

Administration Control

Disruption of electricity supply

NR

Darkness due black out

Psychological Hazard (Stress, shock and anger due to missing data)

Maintenance by JPH Setting auto save for computer working documents regularly.

5

1

5

Administration Control

Performing work at the Display Screen Equipment

R

Prolonged usage of Display Screen Equipment (DSE)

Musculoskeletal disorders, fatigue, stress, eyesight problems, facial dermatitis

Usage of screen filter for older versioned PC Usage of new PC with installed screen filter

3

2

6

Administration Control

poor chair set up

Fatigue, back pain, poor posture, neck strain

Short exercises Walking around Adjustment of chair

3

2

6

Ergonomics hazard

Carpel tunnel syndrom, Musculoskeletal disorders, fatigue, stress,

Rest break

2

2

4

Administration Control

Avaiability of In house dispensary at TNB HQ

3

2

6

Administration Control

3

2

6

Typing

R

First aid treatment

NR

Transfer of germs or virus

Ill health

Manual handling

NR

Poor lifting method of heavy materials (e.g: furniture and boxes)

Cuts and abrasions, Health Awareness Program established and strained muscles, torn conducted once in every 2 years. ligaments/tendons, neck injury, back injury, hernias

Administration Control

Photocopying

Maintenance of photocopy machine by supplier

Maintenance of photocopy machine by staff

R

Noise exposure Hearing problem

Partition for the placement of equipment Periodic maintenance of equipment Purchasing good quality machine

2

2

4

NIL

Radiation

Eye problem

Cover provided at every photostate machine

2

2

4

Administration Control

R

Hot surface

Burn

Maintenance by authorised person

2

2

4

NIL

Electric shock

Maintenance by authorised person

2

2

4

NIL

Lung disease

Maintenance by authorised person

2

2

4

NIL

NR

Electrical hazard Release of carbon dust Hot surface

Burn

Nil

3

2

6

Administration Control

Electrical hazard

Electric shock

Nil

3

4

12

Administration Control

Release of carbon dust

Lung disease

Nil

3

3

9

Administration Control

Sharp blade

Cut

Nil

3

3

9

Administration Control

Paper cutting

R

Shredding

NR

Sharp rotating equipment

Cut

Purchased of effective enginering design shredding machine Precautions adhered to when handling the shredding machine

1

1

1

NIL

Clearing of papers from the shredding machine using nonstandard tool

NR

sharp object from nonstandard tool

Eye injury

Nil

2

3

6

Administration Control

Storage of documents at high cabinet

R

Fall at different sprained ankle, neck level pain

Usage of ladder for high level cabinet Usage of low level cabinet

1

1

1

NIL

Retrieval of files from high cabinet

R

Falling object at Sprained ankle different level

Usage of ladder for high level cabinet Usage of low level cabinet

2

1

2

NIL

Fire

Installation of fire protection system

2

5

10

Smoking at non-designated area R

ill health and death.

Administration Control

Working at the office

R

Poor Ventilation Headaches, Nausea, Fatigue

1

1

1

NIL

4

1

4

Administration Control

Lack of working Increased risk of slips, Proper arragement of working space space trips and falls, stress

2

2

4

NIL

Lack of Storage Increased risk of slips, 5s activity - arrange and sort trips, falls, 5S audit to check on the storage requirement

2

2

4

NIL

Poor room temperature control

Air condition inspection carried out by Jabatan Harta

Headaches, Fatigue, Nil Loss of Concentration

Falling objects

5s activity - arrange and sort 5S audit to check on the storage requirement

2

2

4

NIL

Falls from height.

5s activity - arrange and sort 5S audit to check on the storage requirement

2

2

4

NIL

5s activity - arrange and sort

2

2

4

NIL

2

2

4

NIL

Trailing wires, Slips, trips, falls and boxes in falling objects walkways, slippery surfaces and poor storage of materials. Lack of drinking Dehydration and lack water of concentration.

Sufficient drinking facility provided

Fire

Serious bodily injury or fatality

-Fire fighting and prevention system installed and maintained by Jabatan Harta '-Evacuation drill conducted - Fire extinguisher training conducted - Floor marshall training conducted -ERP for Generation Building established

1

4

4

NIL

Sexual harassement

Absent from work

TNB Code of Sexual Harresment available and implemented TNB Whistle blowing policy and proper communication channel available

2

2

4

Administration Control

Lifting of drinking water bottle

NR

Poor lifting method

Cuts and abrasions, Health Awareness Program established and strained muscles, torn conducted once in every 2 years. ligaments/tendons, neck injury, back injury, hernias

3

2

6

Administration Control

Walking around the office area

R

Inadequate lighting

Increased risk of slips, Sufficient exterior lighting trips and falls and Monitoring and Maintenance of lighting by JPH hitting stationary items

2

2

4

Administration Control

Usage of toilet

Working alone after office hours

Meeting

R

NR

R

Blockage of exit Increased risk of slips, Signage and exit light door trips and falls and hitting especially during emergency occurance

2

2

4

NIL

Poorly maintained walkways

2

2

4

NIL

Increased risk of slips, -Walkways are maintained by JPH trips and falls

Poor Ill health effects maintenance of sanitary services

-Disposal of sanitary disposal is available '-Routine cleaning by cleaners

2

2

4

Administration Control

Slippery floor

Trip and fall at same level

-Routine mopping by cleaners '-Warning sign during cleaning placed during cleaning work

2

1

2

NIL

Violence

Injury, medical conditions.

-Daily inspection on the number of personnel by Security working after office hours -The door to the office is locked from the inside when working out of hours (after 17:00pm and before 08:00am)

2

2

4

NIL

Fire

Serious bodily injury or fatality

-Fire fighting and prevention system installed and maintained by Jabatan Harta '-Daily inspection on the number of personnel by Security working after office hours -ERP established

1

4

4

NIL

Sexual harassement

Absent from work

TNB Code of Sexual Harresment available and implemented TNB Whistle blowing policy and proper communication channel available

2

2

4

Administration Control

Ergonomics

Back pain

nil

2

2

4

Administration Control

Stress

Stroke, heart problem Refreshment provided

2

2

4

NIL

Eating at the pantry

NR

Biological ill health (food hazard poisoning) (Contamination of food, insects, rats)

Food stored inside the proper containers/fridge Regular removal of domestic waste

1

2

2

NIL

Usage of electrical equipment at the pantry

NR

Electrical hazard

Fatality

nil

2

4

8

Administration Control

Microwave radiation Accident

ill health

Follow instruction manual

2

2

4

NIL

Injury or fatality

Motorcycle Safe Riding training Usage of helmet by despatch workers Rest break

2

4

8

Administration Control

General despatch work using motorcycle

R

General despatch work using motorcycle

R

Inhalation of Ill health fumes and dust

Reception work

Frequent opening of fire doors

R

R

2

2

4

NIL

Exposure to Heat stroke, injury, ill Rest break bad weather health (hot, rain) Ergonomic hazarstress, ill health Rest break for the receptionist

2

2

4

NIL

2

2

4

Administration Control

Sexual harassement

Absent from work

TNB Code of Sexual Harresment available and implemented TNB Whistle blowing policy and proper communication channel available

2

2

4

Administration Control

Damaged fire doors - unable to contain fire

Suffocation due to fire Walkabout inspection of the fire doors by floor spread into the marshalls escape route Site inspection by HSC Members

2

5

10

Engineering Control

Back pain

Rest break

5

2

10

Administration Control

Injuries from falling items & tripping

Implementation of 5S

4

1

4

Injuries & fear

NIL

3

2

6

Injuries or deaths

Plastered

2

5

10

Office work activity

R

Unergonomic workstation ergonomic hazard

Storage of Stationery at level 6

R

High level of stacking

Watering of plants at all levels

R

Cracked beam (L7)

R

slippery floor due to water leak Hazard of building collapse

Rest break

nil

LIKELIHOOD Definition Most Likely Possible (4) Conceivable (3) Remote (2) Inconceivable (1) RISK = LIKELIHOOD X SEVERITY *R-Routine, NR - Non Routine

Rating 5 4 3 2 1

Criteria Description The most likely result of the hazard/ event being realized (more than once per year) in the Generation HQ Building Has a good chance of occuring and is not unusual (At least once a year) Might occur at sometime in the future (At least once in every 5 years) Has not been known to occur after many years (At least once in every 10 yrs) Is practically impossible and has never occurred 15 - 25 : HIGH RISK

Elimination Administration Control

SEVERITY Definition

Rating

Catastropic Fatal Serious Minor Negligible 5-12 MEDIUM

5 4 3 2 1

Criteria Description

Numerous fatalities, irrecoverable property damage and productivity Approximately one single fatality major property damage if hazard is realized Non-fatal injury, permanent disability, medical leave > 4 days (reportable to DOSH as per NADOOPOD Regulation 2004) Disabling but notbruises, permanent or type 1-4 days MCno medical Minor abrasions, cut,injury first aid injury, leave 1 - 4 : LOW RISK

DETERMINING CONTROL Futher Action / Ctrl

PIC (Due Date)

Periodic check of the electrical Jabatan Harta installation

Electricity Awareness training and email to all staff - (OHS MP)

Training Unit, ABC Department

Thorough inspection on the root Jabatan cause of tripping - To report to Perkhidmatan Jabatan Perkhidmatan Harta Hartabenda

Develop list of Technical Unit Person In Charge and communicate the list to all employees via email/notice board - (OSH MP)

JKK ABC Building

Conduct Ergonomic Survey (OSH MP)

JKK ABC Building

Conduct Ergonomic Survey (OSH MP)

ABC Building

Arrange training for first aiders - JKK ABC Building (OSH MP) Provide sufficient first aid kit box - (OSH MP)

JKK ABC Building

Conduct Ergonomic Survey (OSH MP)

GRMU and JKK Generation Building

NIL

NIL

SOP on the correct use of photocopy machine - (OSH MP)

5S PIC

NIL

NIL

NIL

NIL

NIL

NIL

SOP on the correct use of 5S PIC photocopy machine (OSH MP)

SOP on the correct use of photocopy machine - (OSH MP)

5S PIC

SOP on the correct use of photocopy machine - (OSH MP)

5S PIC

SOP on the correct use of cutting machine - (OSH MP)

5S PIC

NIL

NIL

SOP on the correct use of shredding machine (e.g: max papers of 5) - (OSH MP)

5S PIC

NIL

NIL

NIL

NIL

Assign smoking area - (OSH MP) Awareness program on danger of smoking to human health. (OSH MP)

ABC Building

Placement of fire extinguisher near the smoking area - (OSH MP)

Jabatan Perkhidmatan HartaBENDA

HRA ABC

NIL

NIL

To conduct air ventilation survey - To report to JPH

Jabatan Perkhidmatan HartaBENDA

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

Awareness on the code of practice - (OHS MP)

HRA ABC

Conduct Ergonomic Survey (OSH MP)

ABC Building

Conduct lighting intensity survey - (OSH MP)

GRMU

NIL

NIL

NIL

NIL

Periodic sanitary service and disposal to be implemented

Jabatan Perkhidmatan Harta

NIL

NIL

NIL

NIL

NIL

NIL

Awareness on the code of practice - (OHS MP)

HRA Generation

Conduct Ergonomic Survey (OSH MP)

ABC Building

NIL

NIL

NIL

NIL

Inspection of electrical equipment - (OSH MP)

5S PIC and Cafeteria Committee

NIL

NIL

Continual safety awareness on road safety - (OSH MP)

HRA Generation

NIL

NIL

NIL

NIL

Conduct Ergonomic Survey (OSH MP)

GRMU and JKK Generation Building

Awareness on the code of practice - (OHS MP)

ABC Generation

To conduct periodic inspection check to all fire doors- to report to JPH

Jabatan Perkhidmatan HartaBENDA

Conduct Ergonomic Survey (OSH MP)

GRMU and JKK Generation Building

nil

nil

Relocation of flower pots

ABC Generation

Periodic monitoring of crack - to Jabatan report to JPH Perkhidmatan HartaBENDA

ITY

Criteria Description

rrecoverable property damage and ngle fatality major property damage if manent disability, medical leave > 4 days as per NADOOPOD Regulation 2004) manent or type 1-4 days MCno medical ses, cut,injury first aid injury,