HAS Manual Guidelines Risk.doc

Latihan Penulisan Manual SJH

HALAL ASSURANCE SYSTEM MANUAL

Company Name .……………………………..

Created by: ………………………………………… ………………………………………… ………………………………………… …………………………………………

1

Latihan Penulisan Manual SJH

1. Company Profile Company must write company profile. Company profile is basic information about the company such as name and address of company and plant, production line, production capacity, toll manufacturing (if any), market area, number of employees, etc.

2. Name, Category and Product Type

2

Latihan Penulisan Manual SJH

3. Document Control 3.1 List of Content

3.2 Approval Page

3

Latihan Penulisan Manual SJH

3.3 List of Manual Distribution

No

Divisions

Personnel

Sign

Date

1.

Purchasing

Mr. Buyer

01/01/08

2.

QA/QC

Mr. Quality

02/03/08

Etc

3.4 Amandemen List

CHANGES

NO

DATE

Withdrawal Document

EDITION

1.

02/02/08 I

2.

03/03/08 II

CHAPTER

PAGE

Appendix 50 4.6

Appendix 65 12

Revised Document

EDITION

I

II

CHAPTER

Remark

PAGE

Appendix 51 4.6

Appendix 65 12

Addition of new material and new supplier Changes of IHA team

Etc

4

Latihan Penulisan Manual SJH

4. Implementation Objective and Scope [Company must write explicitly the objetive of Halal Assurance System (HAS) in accordance to the rule of LPPOM-MUI, i.e.: assuring the halalness of the product continuously and consistently based on Islamic law. Company also explains the scope of implementation of Halal Assurance System in the company, either all production lines or only part of the production line, purchasing, incoming material, formulation, storage, etc.]

5

Latihan Penulisan Manual SJH

5. Halal Policy [Company must make Halal Policy. Declaration of halal policy is a beginning step and become a fundamental of a company in setting up and implementing Halal Assurance System (HAS). Halal policy is a written statement of company commitment to produce halal product continuously and consistently, including consistency in using and providing material (raw, additive, and supporting materials), as well as consistency in halal production process. Example: XYZ Co Ltd is committed to consistently produce halal products in meeting consumers needs including those of the Moslem consumers. We will achieve this by : 1. Ensuring all finished products made for the Indonesian market are certified halal by LPPOM MUI 2. Ensuring all raw materials procured and used in the manufacture of our products are halal 3. Ensuring the production systems are clean and free from non-halal and filthy ingredients]

Halal policy should be socialized and disseminated to all stakeholders (top management, the management team halal, workers, toll manufacturing / production facilities, suppliers). Socialization of halal policy can be done by way of training, briefings, publishing internal memos, making banners, pocket books publishing, email communications, load up the web company or other ways of socialization that suit the needs of the company.

6

Latihan Penulisan Manual SJH

6. Halal Manajemen Team [Top management must establish a Halal Management Team that has the authority to organize, manage and evaluate the halal assurance system. Halal management team is a group of people appointed by top management that has responsibility for planning, implementation, evaluation and continuous improvement in the company's halal assurance system.].

7

Latihan Penulisan Manual SJH

7. Written procedure for Critical Activities [Company must have written procedures regarding the implementation of critical activities. The procedure name must be adjusted to the company needed. The scope of critical activities may include new material selection/vendor approval, material purchasing, product formulation, incoming materials checking, production, cleaning of production facilities, material and product storage. 1.

New material selection means process to choose a new material and its approval to be used. The new material includes the existing material with new manufacturers and materials that previously do not listed in the ingredient list that has approved by LPPOM MUI. New material selection procedure shall ensure that every material that will be used for certified products have been approved LPPOM MUI. The evidence of new material selection must established and maintained.

2.

The procedure of product formulation, if any, must ensure that all materials used in formulation is approved by LPPOM MUI Standard formula is formula of products which become a reference for production department. Standard formula may be hard copy, soft copy, or other forms in accordance with the prevailing system in the company. Ratification of the standard formula can be done by signed of the authorized party, load up the in the operating system, or other means according to the prevailing system in the company.

3.

Procedure must ensure that every purchased material that will be used for certified products is approved by LPPOM MUI. Purchase/procurement of materials can use the list of materials or its derivatives as reference to do purchasing. The purchasing proof should be established and maintained.

4.

Incoming material procedure must ensure the suitability of information written in the supporting document of those materials with information appeared on the label. The information including the name of material, name of producer, country of origin, and halal logo (if supporting document of the material required it). The form of incoming raw materials inspection can be made separately or combined with other forms such as forms for quality inspection. The proof of incoming raw material inspection should be established and maintained.

5.

Production procedure must ensure (i) The formula (if any) that use must be the same with standard formula, (ii) The materials that are used in the production process are have been approved by LPPOM MUI, (iii) production is done in a production facility that meets the criteria of the facility. The proof of production should be established and maintained.

6.

Cleaning of production facilities equipment must ensure can dismiss najis. Cleaning is preferred to use water, and if cleaning by water is not possible, then it can use non-water materials such as dextrin, maltodextrin, brushed or exhaled air. Materials that used for cleaning/ washing may not be derived form haram/najis material. The proof of cleaning or washing activities should be established and maintained.

7.

The procedures of material and product storage, including storage in temporary or in between warehouse should ensure no contamination of materials/products by haram/najis material. Transportation of material and products, should ensure no contamination occur from haram and najis material. 8

Latihan Penulisan Manual SJH

9

Latihan Penulisan Manual SJH

8. Written procedure for Handling products that do not meet criteria [Company must have a written procedure to handle the products which were already made from materials and/or produced in facilities that are not complying with criteria. Products that are not complying with criteria must not be sold to the consumers who require halal products. Products that are not complying with criteria and already sold must be withdrawn. ]

9. Traceability System [Company must have a written procedure to ensure the traceability of certified product. In term of the company already have procedures of traceability for quality management system and food safety purposes, then the procedures is considered sufficient as long as can prove the certified products produced by using materials that approved by LPPOM (list of approved materials) and produced in the production facility that meet with the criteria of production facility. If the company implements materials coding, hence the company must ensure: (i) materials with the same code must have same halal status (ii) traceable information of materials in every critical activity.]

10

Latihan Penulisan Manual SJH

10. Training and Education [Company must have written procedure for the implementation of Halal Assurance System training of all personnel involved in critical activities, including new employees. Implementation of training procedures may include: goal / target, schedule, participants, methods, trainers, materials, documentation, evaluation and graduation indicator. ]

11

Latihan Penulisan Manual SJH

11. Internal Audit [Companies must have written procedures of the internal audit of halal assurance system implementation The scope of internal audit is the implementation of all aspects of halal assurance system and evidence of implementation. In general, the activity being audited are halal policy establishment and its socialization, assignment of halal management team and responsibility of its implementation, fulfilling the criteria of materials, production facilities, products, implementation of critical activities written procedures, traceability of certified products, the handling of products that do not meet the criteria for materials and facilities production, delivery report of six monthly report after conducted internal audit and management review. Internal audit is scheduled at least six months or more as it may required. Internal audit should be conducted by an independent party to the party being audited. Independent parties can be derived from the department / division / section that is different from the audited party or parties specifically designated to conduct an internal audit. The result of internal audit is delivered to the parties who are responsible for audited activities.]

12

Latihan Penulisan Manual SJH

12. Management Review [The company must have a written procedure of management review. Management review has to be done scheduled at least once a year or more as it may require. Materials of management review can be derived from the result of internal and external audit. The implementation of management review can be done separately or combined with management review for other system.]

13