GTS200 - Configuration SAP Global Trade Services

GTS200 Configuration SAP Global Trade Services

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Participant Handbook Course Version: 73 Course Duration: 3 Day(s) Material Number: 50089356

An SAP course - use it to learn, reference it for work

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Copyright Copyright © 2008 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors.

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About This Handbook This handbook is intended to complement the instructor-led presentation of this course, and serve as a source of reference. It is not suitable for self-study.

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American English is the standard used in this handbook. The following typographic conventions are also used.

About This Handbook

GTS200

Icons in Body Text The following icons are used in this handbook. Icon

Meaning For more information, tips, or background Note or further explanation of previous point

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Indicates that the item is displayed in the instructor's presentation.

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Contents Course Overview ......................................................... vii Course Goals ...........................................................vii Course Objectives .....................................................vii

Unit 1: Connecting SAP ERP to SAP GTS ........................... 1 System Architecture ....................................................2 Configuration of the System Connection ............................7

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Mapping Settings in SAP ERP ...................................... 18 Mapping Settings in SAP GTS ...................................... 26

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Definition and Use of Legal Regulations ........................... 38

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Index ........................................................................ 51

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Unit 3: Definition and Use of Legal Regulations.................. 37

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Unit 2: Basic Mapping Settings....................................... 17

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Contents

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Course Overview Main Business Scenario: The model company has branch offices in different countries. The company manufactures technical products that are sold throughout the world and procures components and trading goods from vendors in various countries.

Target Audience This course is intended for the following audiences:

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Project team members (technical department and IT) Consultants The training materials are not teach-yourself guides. They are complete only in combination with the instructor’s explanations.

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Course Prerequisites Required Knowledge

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Course Goals This course will prepare you to: •

Make essential Customizing settings to use SAP Global Trade Services

Course Objectives After completing this course, you will be able to: • •

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Set up communication between SAP R/3 or SAP ERP and SAP GTS Make all necessary generic mapping settings

© 2008 SAP AG. All rights reserved.

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Contents of GTS100 (SAP Global Trade Services Overview) or comparable knowledge Basic knowledge of sales order processing and external procurement in SAP R/3 or SAP ERP Basic knowledge of foreign trade law and customs law

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There may not be enough time to complete all the exercises during the course. The exercises are intended to be additional examples of the material in the course. However, participants can also use them to deepen their knowledge after the course.

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Course Overview

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Unit 1 Connecting SAP ERP to SAP GTS Unit Overview

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Unit Contents

After completing this unit, you will be able to: Describe how SAP ERP and SAP GTS communicate Make all necessary Customizing settings to connect SAP ERP to SAP GTS

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Lesson: System Architecture.....................................................2 Lesson: Configuration of the System Connection .............................7

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This unit covers the settings needed to connect an SAP R/3 or SAP ERP feeder system to an SAP GTS system.

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Unit 1: Connecting SAP ERP to SAP GTS

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Lesson: System Architecture Lesson Overview You require a specific system architecture to use SAP GTS. In this lesson, you will become familiar with the elements of this system architecture.

Lesson Objectives After completing this lesson, you will be able to: •

Describe how SAP ERP and SAP GTS communicate

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SAP GTS is based on SAP NetWeaver Application Server technology. The actual SAP GTS software is an add-on to the SAP NetWeaver Application Server with the technical name SLL-LEG. This software can be installed on the same SAP NetWeaver platform as SAP ERP. Normally, one client plays the role of the (logical) SAP ERP feeder system and another client plays the role of the (logical) SAP GTS system. There could also be several clients acting as different SAP ERP feeder systems, for example, if each subsidiary company uses its own client. They might be connected to one or to several SAP GTS system(s).

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System Architecture and Data Exchange

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IDES AG intends to use SAP GTS in some of its branch offices. The company needs to check the required system settings.

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Business Example

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Figure 1: System Architecture: Scenario 1

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Lesson: System Architecture

The SAP ERP feeder system(s) and the SAP GTS system are connected to each other using standard interfaces. In this scenario, all functions are available in all clients of the physical system; only Customizing settings decide on the role allocation. The software packages for SAP ERP and SAP GTS are often installed on separate SAP NetWeaver platforms, usually on different machines. Again, two clients play the roles of SAP ERP feeder system and SAP GTS system, respectively.

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Figure 2: System Architecture: Scenario 2

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The feeder system and the SAP GTS system exchange data directly by means of Remote Function Calls (RFC). An RFC calls up a function module in an SAP system from within another system. RFCs allows you to set up connections between different SAP systems or between an SAP system and a third-party system.

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Scenario 2 with its physical separation of feeder system and SAP GTS is often favored over scenario 1 because of performance reasons. This argument is especially relevant to customers who intend to implement the services of SAP Compliance Management.

Unit 1: Connecting SAP ERP to SAP GTS

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For feeder systems with release levels SAP R/3 4.0B up to and including 4.7 and SAP ERP 5.0 to be connected with SAP GTS 3.0, SAP GTS 7.0 or SAP GTS 7.1, the plug-in PI_2004_1 is required in the relevant release-dependent version. This plug-in allows you to use SAP GTS functions in the feeder system, such as the transfer of documents and master data to SAP GTS for customs processing or foreign trade law audits. In SAP ERP 6.0, the plug-in functions are part of the component SAP_APPL.

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Plug-in for SAP GTS

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Before this can happen, you have to assign a logical system name for both systems. This name must be unique in the system landscape. In the next step, RFC destinations containing all data needed to locate and to log on to the partner system have to be defined (see lesson “Configuration of the System Connection”)..

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Figure 3: Data Exchange Between SAP ERP and SAP GTS

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Lesson: System Architecture

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Note: See SAP Note 858706 for additional information about the plug-in. You can find out in this note which version of the plug-in is required for which feeder system release and SAP GTS release. Regarding the installation of plug-in SLL_PI 720, see SAP note 1104470.

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As of SAP GTS 7.2, the new plug-in SLL_PI 720 is available in release-specific versions for SAP R/3 4.6C and SAP R/3 4.7 as well as for SAP ERP 5.0 and SAP ERP 6.0. It is independent of the plug-in PI_2004_1 and the component SAP_APPL and is downward as well as upward compatible with lower SAP GTS releases. As the new plug-in contains only SAP GTS related functions and does not affect other SAP solutions or components, it makes SAP GTS upgrades considerably easier.

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Figure 4: Overview of Plug-in Versions for SAP GTS

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Lesson Summary You should now be able to: • Describe how SAP ERP and SAP GTS communicate

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Lesson: Configuration of the System Connection

Lesson: Configuration of the System Connection Lesson Overview This lesson covers the settings needed to connect an SAP ERP ton an SAP GTS system.

Lesson Objectives After completing this lesson, you will be able to: •

Make all necessary Customizing settings to connect SAP ERP to SAP GTS

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To set up communication between the SAP ERP feeder system and SAP GTS on the side of the feeder system, use the area menu for SAP GTS in SAP ERP. Call transaction /SAPSLL/MENU_LEGALR3 and select the Basic Settings tab page.

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Settings in SAP ERP

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IDES AG intends to use SAP GTS in some of its branch offices. The company needs to check the required system settings.

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Figure 5: Area Menu for SAP GTS in SAP ERP

Once you have determined which parts of the enterprise should use SAP GTS, define logical system names for every client acting as either an SAP ERP feeder system or as an SAP GTS system (if this has not already been done earlier for other solutions using RFC). The logical system name uniquely identifies the client of an SAP system or non-SAP system in the system landscape.

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Unit 1: Connecting SAP ERP to SAP GTS

Figure 6: Define and Assign Logical Systems

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In the next step, RFC destinations containing all data needed to locate and to log on to the partner system have to be defined.

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To guarantee that the logical system name is unique and to simplify the assignment, SAP recommends using the naming convention CLNT. However, in certain cases, it could be useful not to use the recommended convention. The training clients for this course have descriptive names: The logical system name for the SAP ERP feeder system is FEEDER, the SAP GTS system is called SAPGTS.

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Hint: Both tables are cross-client.

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If the name refers to a client, assign the name to the client. You can find the table for the assignment of logical system names either the in the SAP GTS area menu in the feeder system or in the IMG, via SAP NetWeaver → Application Server → IDoc Interface / Application Link Enabling (ALE)→ Basic Settings → Logical Systems → Assign Logical System to Client. You can also call this table directly by using transaction code SCC4.

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If you do not want to work with the SAP GTS area menu in the feeder system you can define logical system names in Customizing for SAP NetWeaver. In the SAP Reference IMG, choose SAP NetWeaver → Application Server → IDoc Interface / Application Link Enabling (ALE) → Basic Settings → Logical Systems → Define Logical System. You can also call the table of logical system names directly, using transaction code BD54.

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Figure 7: Define RFC Destination

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Although SAP GTS is not based on ALE, it uses the ALE distribution model to enable the SAP ERP feeder system to identify its SAP GTS partner system. Whenever a user in the SAP ERP feeder system carries out a transaction involving a call of SAP GTS functions (for example, creating a sales order that is to be checked by the services of SAP Compliance Management), the application program determines the receiver of the call by querying the distribution model.

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For SAP GTS, you do not need to give the RFC destination the same name as the logical target system. However, for Application Link Enabling (ALE) scenarios for which you might want to use the RFC destination, too, it is advantageous to do so because you can have the system carry out certain settings automatically at a later time.

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Hint: If the clients acting as SAP ERP feeder and as SAP GTS belong to the same physical system, you do not need to maintain a target host.

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In the RFC destinations, specify a target host, IP address, and (if applicable) the system number and user and logon data for remote logon in the target system. The RFC destination contains all the technical information that the calling system needs to call the partner from within the network.

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To create new RFC destinations or to change existing ones, call transaction SM59 (Configuration of RFC Connections) or choose Maintain RFC Destinations for RFC Calls in the Basic Settings tab page of the SAP GTS area menu in the feeder system. You can also define RFC destinations in Customizing for SAP NetWeaver. In the SAP Reference IMG, choose SAP NetWeaver → Application Server → IDoc Interface / Application Link Enabling (ALE) → Communication → Create RFC Connections.

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Unit 1: Connecting SAP ERP to SAP GTS

Figure 8: ALE Distribution Model View

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When the logical system name of the SAP GTS system to which the data is to be transferred is known, the application program of the calling SAP ERP feeder system determines the RFC destination for the SAP GTS system from a table containing RFC destinations for synchronous method calls.

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To maintain a distribution model view for communication with SAP GTS, choose Maintain ALE Distribution Model in the SAP GTS menu, tab page Basic Settings, or call transaction BD64. Alternatively, choose SAP NetWeaver → Application Server → IDoc Interface / Application Link Enabling (ALE) → Modelling and Implementing Business Processes → Maintain Distribution Model and Distribute Views.

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In the training system landscape, the sales order is created in the SAP ERP feeder system FEEDER. To transfer its data to the SAP GTS system, the application program in FEEDER checks the local distribution model, identifies SAPGTS as the receiver, and searches for a suitable RFC destination. Thus the only purpose of the Business Application Programming Interface (BAPI) CustomsDocumentIF.SynchronizelfR3 is to use the distribution model for determination of the RFC receiver.

Lesson: Configuration of the System Connection

Figure 9: Assign RFC Destination for Synchronous Method Calls

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In addition to these general settings, you need to define a so-called group of logical systems. This group comprises feeder systems with similar properties, for example, identical material or partner data. Such a system group is also required to connect only one feeder system to the SAP GTS system.

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If the client acting as SAP GTS system is located in another physical system, the initial steps for the setup of the system communication have to be repeated in that system. You need to define the logical system names for SAP ERP feeder system and SAP GTS system and assign the latter to its client.

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Settings in SAP GTS

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You can find this table by calling the transaction BD97. In the IMG, choose SAP NetWeaver → Application Server → IDoc Interface / Application Link Enabling (ALE) → Communication→ Determine RFC Destinations for Method Calls. You can also call the transaction from the SAP GTS area menu in SAP ERP, tab page Basic Settings (Maintain RFC Destinations for Method Calls).

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Unit 1: Connecting SAP ERP to SAP GTS

Figure 10: Logical Systems and System Groups

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To enable communication with the SAP ERP feeder system, you need to create an RFC destination for that system containing information on target host, system number (if applicable), and logon details (transaction SM59). You can find the relevant transaction in the SAP GTS menu in the SAP GTS system (transaction /SAPSLL/MENU_LEGAL). In the System Administration area, choose System Communication/Workflow and, in the next screen, choose Maintain Target System for RFC Calls.

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You can define system groups in Customizing. Choose SAP Global Trade Services → System Communication → Define Group of Logical Systems. In the next step, assign the logical system name(s) of the SAP ERP feeder system(s) to groups by choosing SAP Global Trade Services → System Communication → Assign Logical System to a Group of Logical Systems.

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If you assign several feeder systems to a system group, you need to transfer a material or a partner master record only from one of these feeder systems. The master record in SAP GTS will always be created on the system group level, for example, one product master per system group.

Lesson: Configuration of the System Connection

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Figure 11: RFC Destinations

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In the next step, assign the RFC destination to the logical system name of the SAP ERP feeder system. Again, you can call the relevant table using transaction BD97. You can find this transaction in the SAP GTS menu, too. In the System Administration area, choose System Communication/Workflow and, in the next screen, choose Maintain RFC Destinations.

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Figure 12: Assign RFC Destination for Synchronous Method Calls

If you see a folder symbol to the left of the logical system name of the target system, then an RFC destination is already assigned. If not, select the system name and choose the button Standard BAPI destination. Enter the appropriate RFC destination in the RFC destination for BAPI calls field, confirm your entry with Enter and save your changes.

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Lesson Summary You should now be able to: • Make all necessary Customizing settings to connect SAP ERP to SAP GTS

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Unit Summary

Unit Summary You should now be able to: • Describe how SAP ERP and SAP GTS communicate • Make all necessary Customizing settings to connect SAP ERP to SAP GTS

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Unit Summary

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Unit 2 Basic Mapping Settings Unit Overview

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Explain the use of change pointers in master data distribution and set them up in the system Set up the transfer of documents to SAP GTS Customize settings needed to map documents transferred from SAP ERP

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Lesson: Mapping Settings in SAP ERP....................................... 18 Exercise 1: Mapping of Document Types - Feeder System ........... 23 Lesson: Mapping Settings in SAP GTS....................................... 26 Exercise 2: Mapping of Document Types - SAP GTS system......... 33

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After completing this unit, you will be able to:

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In this unit you will learn about general mapping settings in SAP ERP and SAP GTS. These settings are needed irrespective of your choice of SAP GTS services.

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Unit 2: Basic Mapping Settings

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Lesson: Mapping Settings in SAP ERP Lesson Overview In the SAP ERP feeder system, you need to maintain settings for the transfer of master data and documents to SAP GTS. This lesson explains these settings.

Lesson Objectives After completing this lesson, you will be able to: •

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Explain the use of change pointers in master data distribution and set them up in the system Set up the transfer of documents to SAP GTS

Business Example

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Master Data Transfer Using Change Pointers

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Many application programs create change documents for each change made to their objects (master data and documents). These change documents record changes to the application objects and usually specify the person who made the change and the time of the change. These change documents can be used in ALE and EDI scenarios but can also be used for SAP GTS to set what are known as change pointers, which allow the sending system to select all changed data records and send only these to the target systems.

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To be able to use SAP GTS in your foreign trade processes, you need to forward all relevant business partner records and material master records from your SAP ERP feeder system to the SAP GTS system. As your users may create or change master data at any time, you need to ensure that any changes relevant to SAP GTS are promptly transferred. Although the SAP ERP system does not generate Intermediate Documents (IDocs) for data distribution to SAP GTS, certain settings from the IDoc Interface can be used for regular master data transfer: message types and change pointers.

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IDES AG intends to use SAP GTS in some of its branch offices. The company needs to check the required system settings.

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Lesson: Mapping Settings in SAP ERP

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Hint: Change pointers are stored in the data base of the SAP ERP system. You should delete processed and obsolete change pointers at regular intervals using program RBDCPCLR. You can execute this program from the ALE area menu via Tools → ALE → ALE Administration → Services → Change Pointers → Reorganize (transaction code BD22).

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You can evaluate change pointers by using program RBDMIDOC. This program is usually scheduled as a periodic background job but can also be executed directly using transaction code BD21. You can call this transaction from the ALE area menu via Tools → ALE → ALE Administration → Services → Change Pointers → Evaluate. In ALE and EDI scenarios, the program creates IDocs for new and changed master records. For data transfer from SAP ERP to SAP GTS, it generates RFCs instead.

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You can specify in Customizing whether a message type works with the change pointer function. Message types are keys that indicate data that can be exchanged between systems in ALE or EDI scenarios, for example, MATMAS for material masters, CREMAS for vendor masters, and DEBMAS for customer masters. They are linked to IDoc basic types defining the formatting structure of the data records that are to be sent. The change pointer creates a connection between change documents and the corresponding message type, for example the change document for the creation or change of a material master and the message type MATMAS. When it creates or changes a master record, the application program queries whether the change pointer mechanism is activated or not. If the function is active, a change pointer is saved to the database together with the application document and the change document.

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Figure 13: Change Pointers

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Some applications have such flexible programs for inbound and outbound processing that you can choose whether or not each optional segment field of the relevant IDoc basis type is to be transferred. To do this, you create what is known as a reduced message type as a copy of a standard message type. Then you select the fields from the IDoc basis type linked to this message type whose content you want to be transferred to a particular target system.

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Note: When you select a segment, only fields that are defined in a standard SAP system as required fields will be selected.

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When you create a new reduced message type, it is based on the most current IDoc basis type. First the required segments are selected and then only the fields in these segments that are marked in a standard SAP system as required fields. These segments and fields are marked with a green background. Select a segment by highlighting it and clicking on the Select button.

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You can create, change and display reduced message types from the SAP GTS area menu in the SAP ERP feeder system. Choose Activate Change Pointers for Reduced Messages on the Basic Settings tab page, enter the reduced message or Display . The menu path in SAP type, and select Create , Change NetWeaver Customizing is SAP NetWeaver Application Server → IDoc Interface / Application Link Enabling (ALE) → Modelling and Implementing Business Processes → Master Data Distribution → Scope of Data for Distribution → Message Reduction → Create Reduced Message Type (transaction code BD53).

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Figure 14: Reduced Message Types for Master Data Transfer

GTS200

Lesson: Mapping Settings in SAP ERP

To select additional fields for a selected segment, navigate to the detail view. In the detail view, first select the additional fields, then click on Select again. Optional segments or fields that have not yet been selected are marked with a red background. Optional segments or fields that have already been selected are colored white. Caution: You have to click on the Select button before you can exit the detail screen by selecting Enter. If you select fields and then click on Enter immediately, your selection is not saved.

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If the change pointer function is used for a reduced message type, only changes made to selected fields generate change pointers. You could thus create your own reduced message type(s) containing only the fields whose content is transferred to SAP GTS in addition to the required fields of the IDoc basis type. Thus only changes relevant for SAP GTS result in a re-transfer of a material, a vendor, or a customer master record from the SAP ERP feeder system.

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By scheduling program RBDMIDOC as a periodic background job, you can ensure that new master records as well as changes to existing ones are promptly available in SAP GTS. Note: In your SAP ERP feeder system, you will find three reduced message types for master data transfer to SAP GTS (/SAPSLL/CREMAS_SLL, /SAPSLL/DEBMAS_SLL and /SAPSLL/MATMAS_SLL).

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Figure 15: Re-Transfer of Changed Master Data

Unit 2: Basic Mapping Settings

GTS200

Settings on Document Type Level Before you can use SAP GTS functions, the logistics documents that are created in the SAP ERP feeder system needed for an import or an export process (for example, purchase orders, orders, and billing documents) require counterparts in the SAP GTS system.

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The details of each application level indicate for which groups of services it can be used. For example, sales orders (application level SD0A) can be transferred to SAP GTS for the use of the services of SAP Compliance Management and SAP Risk Management; billing documents (application level SD0C) can be transferred for the services of SAP Customs Management and SAP Risk Management.

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You will find three so-called application levels for each basic process: MM0A, MM0B, and MM0C for goods receipts; and SD0A, SD0B, and SD0C for goods issues. Each application level groups together document types or goods movements according to their respective function in the process. For example, MM0A is the application level of purchase orders, and SD0C the application level of billing documents.

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To ensure that relevant documents are replicated for all your processes, you have to flag the corresponding document types as relevant to SAP GTS in the SAP ERP feeder system. To do so, choose Sales and Distribution → Foreign Trade/Customs → SAP Global Trade Services - Plug-In → Control Data for to Transfer SAP Global Trade Services → Configure Control Settings for Document Transfer in the IMG.

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Figure 16: Document Types: Settings (Example)

GTS200

Lesson: Mapping Settings in SAP ERP

Exercise 1: Mapping of Document Types Feeder System Exercise Objectives After completing this exercise, you will be able to: • Link document types in the SAP ERP feeder system to document types in the SAP GTS system to use SAP GTS functions in import and export processes.

Business Example

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Some goods receipt and goods issue processes in the model company are to undergo a foreign trade law audit.

Task:

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Flag the document type as being relevant to SAP Compliance Management and SAP Customs Management. The system should display a message if a document is blocked. You also want SAP GTS to set a preference indicator in sales documents of document type ZA##, where applicable.

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In Customizing, assign sales document type ZA## to application level SD0A (Dispatch / Export: Sales Document).

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Make sure that all orders entered using sales document type ZA## in your SAP ERP feeder system are transferred to the SAP GTS system for screening in SAP Compliance Management and for preference calculation in SAP Risk Management.

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Unit 2: Basic Mapping Settings

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Solution 1: Mapping of Document Types Feeder System Task: Make sure that all orders entered using sales document type ZA## in your SAP ERP feeder system are transferred to the SAP GTS system for screening in SAP Compliance Management and for preference calculation in SAP Risk Management. In Customizing, assign sales document type ZA## to application level SD0A (Dispatch / Export: Sales Document).

b)

Select the application level SD0A (Dispatch/Export: Sales Document) and double-click Document Types in the dialog structure.

c)

Choose New Entries and enter document type ZA## in the DT fr. Backend Syst. field.

Set the indicators for Call Up SAP Compliance Management Services, Call Up SAP Risk Management Services, Output Dialog in SAP Global Trade Services and Set Preference Indicator in Feeder System.

b)

To create the new entry, choose Save and exit the table.

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a)

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Flag the document type as being relevant to SAP Compliance Management and SAP Customs Management. The system should display a message if a document is blocked. You also want SAP GTS to set a preference indicator in sales documents of document type ZA##, where applicable.

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2.

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In the IMG, choose Sales and Distribution → Foreign Trade/Customs → SAP Global Trade Services - Plug-In → Control Data for Transfer to SAP Global Trade Services→ Configure Control Settings for Document Transfer.

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GTS200

Lesson: Mapping Settings in SAP ERP

Lesson Summary You should now be able to: • Explain the use of change pointers in master data distribution and set them up in the system • Set up the transfer of documents to SAP GTS

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Unit 2: Basic Mapping Settings

GTS200

Lesson: Mapping Settings in SAP GTS Lesson Overview In the SAP GTS system, you need to maintain settings for the mapping of documents transferred from the SAP ERP feeder system. This lesson deals with these settings.

Lesson Objectives After completing this lesson, you will be able to: •

Customize settings needed to map documents transferred from SAP ERP

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Document Types and Item Categories

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In Customizing for SAP GTS, you define document types as corresponding documents for the document types flagged in the SAP ERP feeder system (a set of model document types is supplied by SAP in client 000). You then need to assign these SAP-GTS-specific document types to the corresponding feeder system document types.

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IDES AG intends to use SAP GTS in some of its branch offices. The company needs to check the required system settings.

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Business Example

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Figure 17: Assign Document Types

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Lesson: Mapping Settings in SAP GTS

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For some of the application levels, the same procedure is also necessary at item category level. First, you have to define SAP-GTS-specific item categories. You then assign these to the corresponding item categories from the SAP ERP feeder system. In SAP GTS, you usually need a smaller selection of item categories than those available in the feeder system.

F o r

SAP Compliance Management and SAP Customs Management each have to have their own sets of document types defined for them. SAP Risk Management uses the document types from the other two subsolutions (menu path in the IMG: SAP Global Trade Services → SAP Compliance Management → General Settings → Document Structure → Define Document Types and SAP Global Trade Services → SAP Customs Management → General Settings → Document Structure → Define Document Types respectively). The SAP GTS-specific document type is assigned the control parameters that are essential for foreign trade processes (for example, number range keys, text determination procedures, and action profiles for communication with the authorities). To assign document types from the feeder system to their equivalents in SAP GTS, choose SAP Global Trade Services → SAP Compliance Management → General Settings → Document Structure → Assignment of Document Types from Feeder Systems and SAP Global Trade Services → SAP Customs Management → General Settings → Document Structure → Assignment of Document Types from Feeder Systems respectively.

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Figure 18: Assign Item Categories

If there is no SAP GTS-specific item category for the item category transferred from the SAP ERP feeder system, the SAP GTS system creates the document for the feeder system document without the corresponding item data. The document in SAP GTS has the status Technical Mapping Incomplete but is not blocked.

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Unit 2: Basic Mapping Settings

GTS200

The user in the feeder system receives a message (“Item Type Mapping not Maintained”). To avoid this, opt for the function Automatically Transfer Item Category when maintaining the table for the assignment of item categories from the feeder system. Enter the logical system of the feeder system (or the system group, if there are several similar feeder systems), the application level, and the SAP-GTS-specific item category you want to use to “summarize” the item categories of the feeder system. The SAP GTS system will then retrieve all item categories from the feeder system and automatically assign the default SAP GTS-specific item category.

Organizational Units

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In SAP GTS, you map your own company using the organizational units foreign trade organization and legal unit. These organizational units represent your company in regard to customs and foreign trade law. They are required to enable you to transfer documents from the SAP ERP system and to determine the legal regulation on which the functions of the services to be used are based.

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Figure 19: Organizational Units

You define foreign trade organization and legal units as SAP business partners in SAP GTS (transaction code BP). It is imperative that you assign the correct business partner roles of Foreign Trade Organization (SLLFTO) and Legal Unit (SLLSIT), respectively. For the preference processing service in SAP Risk Management, there is the additional business partner role, Administrative Unit Vendor Declarations (SLLMGR).

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Lesson: Mapping Settings in SAP GTS

The foreign trade organization is assigned to at least one company code in the SAP ERP feeder system. If the foreign trade organization represents more than one company code to the authorities, you can also make multiple assignments. A company code, on the other hand, can be linked to only one foreign trade organization. Likewise, a legal unit can be assigned to multiple plants, but a plant can be linked to only one legal unit. A foreign trade organization and legal unit(s) are linked to each other in Customizing for SAP GTS (SAP Global Trade Services → General Settings → Organizational Structure → Assign Legal Unit to the Foreign Trade Organization).

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You must define all the partner roles in the SAP ERP feeder system that are relevant for SAP GTS as partner functions in SAP GTS. When creating a partner function, you have to specify whether this function is to be used for goods receipts, goods issues, or both.

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Partner Functions and Partner Groupings

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The two organizational units are required to enable you to transfer documents from the feeder system, among other things. If a foreign trade organization or legal unit or both cannot be identified in SAP GTS when you are attempting to transfer a document, you can create the document or save your changes in the feeder system. However, the document will either not be replicated at all (services of SAP Customs Management) or replicated incompletely (services of SAP Compliance Management and SAP Risk Management). You will find incomplete replicates in SAP GTS calling transaction Display Technically Incomplete Documents (transaction codes /SAPSLL/CUHD_IC_EXP and /SAPSLL/CUHD_C_IMP respectively).

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Note: If you want to use the “Preference Processing” service in SAP Risk Management, SAP recommends that you assign a legal unit in your SAP GTS system to each plant of your SAP ERP feeder system (see SAP Note 891338).

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Unit 2: Basic Mapping Settings

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You then assign the partner functions to partner groupings, which are subsequently linked to individual services in SAP GTS. For example, if you intend to use the “Embargo Check” service, you define a partner grouping for each direction of goods movement (receipt/issue) and assign to it the partner functions that are linked to the SAP ERP feeder system partner roles. In this way, the system recognizes whether it has to screen the country of the immediate ship-to-party only, or also the country of the ultimate consignee.

b y

To ensure that all partner roles used in inbound and outbound processes in the SAP ERP feeder system are known in the SAP GTS system, it is advisable to choose Automatically Transfer Partner Function when maintaining the assignment table. Set the Excl. Partn. Role indicator for all partner roles that should not be transferred from the SAP ERP feeder system at the time of document replication. Not all partner functions in SAP GTS need to be linked to partner roles in the SAP ERP feeder system. In client 000, you will find a few partner functions for the purpose of customs processing that do not require an equivalent in the feeder system, for example, customs offices.

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In the Customizing of the SAP GTS system, choose SAP Global Trade Services → General Settings → Partner Structure → Define Partner Functions (the keys of the delivered partner functions correspond in part to the German partner roles in SAP ERP). Then choose Assignment of Partner Roles from Feeder Systems → Assign Partner Function at Feeder System Level → Manually Assign Partner Function. In this table, the SAP ERP feeder system partner roles are linked to the SAP GTS-specific partner functions.

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Figure 20: Partner Functions

GTS200

Lesson: Mapping Settings in SAP GTS

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To activate partner groupings for the “Embargo Check” service, choose SAP Global Trade Services → SAP Compliance Management → ”Embargo Check” Service → Control Settings for ”Embargo Check” Service. Assign the two partner groupings PGEMB1 and PGEMB2 for the “Embargo Check” service to the legal regulation you defined for that service. Other services use similar tables for the assignment of partner groupings.

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In Customizing, choose SAP Global Trade Services → General Settings → Partner Structure → Define Groups of Partner Functions. The system displays a list of preconfigured partner groupings for each of the SAP GTS services. For example, select the grouping PGEMB2 (Partner Group for 'Embargo' Service Export), and in the dialog structure, choose Assign Partner Function.

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Figure 21: Groups of Partner Functions

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Unit 2: Basic Mapping Settings

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GTS200

Lesson: Mapping Settings in SAP GTS

Exercise 2: Mapping of Document Types SAP GTS system Exercise Objectives After completing this exercise, you will be able to: • Link document types in the SAP ERP feeder system to document types in the SAP GTS system to use SAP GTS functions in import and export processes.

Business Example

o n l y

b y

In the SAP GTS system, assign the feeder system document type to the appropriate document type for SAP Compliance Management. In Customizing for SAP Compliance Management, there already is a document type to which you can assign sales document types. Make a note of the document type key. In Customizing for SAP Compliance Management, assign feeder system document type ZA## to the appropriate SAP GTS-specific document type. SAP GTS uses the same application levels as those used in the feeder system (in this case, SD0A).

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2.

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___________

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1.

F o r

Task:

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Some goods receipt and goods issue processes in the model company are to undergo a foreign trade law audit.

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Unit 2: Basic Mapping Settings

GTS200

Solution 2: Mapping of Document Types SAP GTS system Task: In the SAP GTS system, assign the feeder system document type to the appropriate document type for SAP Compliance Management. 1.

In Customizing for SAP Compliance Management, there already is a document type to which you can assign sales document types. Make a note of the document type key.

C S C

b)

The appropriate document type is the one with the key EXPORD (Export document - sales order level).

In Customizing for SAP Compliance Management, assign feeder system document type ZA## to the appropriate SAP GTS-specific document type. SAP GTS uses the same application levels as those used in the feeder system (in this case, SD0A).

c)

In the Application Level field, choose the key SD0A (Dispatch/Export: Sales Document).

d)

Enter the logical system name FEEDER and the feeder system document type ZA##. Add an explanatory text for this document type.

e)

Then assign the customs document type EXPORD to these data. To create the new entry, choose Save and exit the table.

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Choose Manually Assign Document Type and then New Entries.

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b)

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Choose SAP Global Trade Services → SAP Compliance Management → General Settings → Document Structure → Assignment of Document Types from Feeder Systems → Assign Document Type at Feeder System Level.

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a)

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Choose SAP Global Trade Services → SAP Compliance Management → General Settings → Document Structure → Define Document Types.

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2.

a)

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___________

GTS200

Lesson: Mapping Settings in SAP GTS

Lesson Summary You should now be able to: • Customize settings needed to map documents transferred from SAP ERP

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Unit Summary

GTS200

Unit Summary You should now be able to: • Explain the use of change pointers in master data distribution and set them up in the system • Set up the transfer of documents to SAP GTS • Customize settings needed to map documents transferred from SAP ERP

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2008

Unit 3 Definition and Use of Legal Regulations Unit Overview

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Unit Objectives After completing this unit, you will be able to:

b y

• •

Define legal regulations for SAP GTS services Make all cross-service settings for the use of a legal regulation

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Lesson: Definition and Use of Legal Regulations ........................... 38 Exercise 3: Define and Activate a Legal Regulation .................... 43

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Unit Contents

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In this unit, you will learn how to map the laws and regulations relevant to your foreign trade processes in general form as legal regulations in SAP GTS.

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Unit 3: Definition and Use of Legal Regulations

GTS200

Lesson: Definition and Use of Legal Regulations Lesson Overview This lesson explains how to define a legal regulation. It covers the settings you will need to make irrespective of the service(s) you want to use in SAP GTS.

Lesson Objectives After completing this lesson, you will be able to: • •

Define legal regulations for SAP GTS services Make all cross-service settings for the use of a legal regulation

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In the SAP GTS system, you have to map all the laws and regulations that you must comply with for export and import control or for customs processing as legal regulations and activate them for the country or group of countries in which they apply.

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You need to define separate legal regulations for each of the SAP GTS services you intend to implement. In Customizing, choose SAP Global Trade Services → General Settings → Legal Regulations → Define Legal Regulation.

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Definition of legal regulations

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IDES AG wants to check which laws and regulations are relevant to its foreign trade processes.

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Business Example

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Lesson: Definition and Use of Legal Regulations

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Flag each legal regulation with a two-character, numerical code that specifies its purpose. The assignment of a legal regulation to a so-called legal code determines how the legal regulation is used in SAP GTS:

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•

Assign appropriate so-called deadline types to the legal regulation. In most cases, these will be VALFRO (Valid-from date) and VALTO (Valid-to date) for the check of the validity of licenses, authorizations, securities and Sanctioned Party List entries. All deadline types you can choose from using the input help for the field Type of Date are predefined.

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• •

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• •

00 (Foreign Trade Laws): SAP Compliance Management services 01 (Customs Processing): “Customs Processing” service (SAP Customs Management) 03 (Prohibitions and Restrictions): SAP Compliance Management services 06 (Preference Law): “Preference Processing” service (SAP Risk Management) 07 (Transit Process: Import/Export): “Transit Procedure” service (SAP Customs Management) 08 (Restitution): “Restitution” service (SAP Risk Management) 09 (Letter of Credit Processing): “Letter of Credit Processing” service (SAP Risk Management) 10 (External Application): Intrastat declarations (SAP Electronic Compliance Reporting)

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• •

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Figure 22: Define Legal Regulations

Unit 3: Definition and Use of Legal Regulations

GTS200

Determination of legal regulations As of SAP GTS 7.0, the determination of legal regulations in a process is more differentiated than in earlier releases. A legal regulation can now be determined based on either a country, or a country group, or a combination of both. This new feature facilitates the mapping of legal regulations, especially for EC member states. SAP supplies six corresponding determination strategies (ALRG01 to ALRG03 for individual countries and ALRG11 to ALRG13 for country groups). These determination strategies are to be assigned to one or more service-specific determination procedure(s), for example LELDT for the “Legal Control” service. You can assign several determination strategies to one determination group. The system will use them in the process in the order of their sequence numbers. If an attempt to determine a legal regulation for a service is successful the system will stop searching.

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Figure 23: Determination Procedures and Determination Strategies

F o r

For the services of SAP Compliance Management and SAP Risk Management, SAP GTS determines the legal regulation to be applied in a particular process based on the country in the address data of the

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Country groups can be used in cases where the same legal requirements apply to a number of different countries. Such legal situation might exist because of supranational law (such as in the EC) or because of treaties (for example, preference agreements). You define country groups in Customizing (SAP Global Trade Services → General Settings → Legal Regulations → Define Country Group). As of SAP GTS 7.2, the assignment of countries to country groups is also performed in Customizing (SAP Global Trade Services → General Settings → Legal Regulations → Assign Countries to Country Group). In releases up to and including SAP GTS 7.1, you will find this assignment in the application menu (transaction code /SAPSLL/CTYGPA).

GTS200

Lesson: Definition and Use of Legal Regulations

SAP business partner of the legal unit that imports or exports the goods. In SAP Customs Management, you cannot make use of country groups or combinations of countries for the purpose of legal regulation determination. The country in the address data of the SAP business partner of the foreign trade organization importing or exporting the goods decides the legal regulation to be applied in the individual process.

Activation of legal regulations Activate each legal regulation for general use for at least one country or country group. For example, the Export Administration Regulations are effective in the U.S. You thus activate the corresponding legal regulation in SAP GTS for the U.S.

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Figure 24: Activate Legal Regulations: General Level

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If you make use of determination strategies that are based on combinations of countries or country groups, you need to make two entries in the activation table. For example, you could maintain two legal regulations meant for exports from the EC. The first should only be taken into account if the country of destination is the U.S., and the second only if the country of destination is Libya. You thus activate the first legal regulation for the country group EC and the country of destination US. The second legal regulation you activate for the country group EC and the

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To activate a legal regulation for general use, choose SAP Global Trade Services → General Settings → Legal Regulations → Activate Legal Regulations at Country/Country Group Level in Customizing. Select the legal regulation and double-click the appropriate folder in the dialog structure. Then choose New Entries and enter the country or country group of your choice.

Unit 3: Definition and Use of Legal Regulations

GTS200

country of destination LY. In both cases, first enter the country group EC. Then select this entry, double-click the folder Country Group/Country and choose New Entries to add the appropriate country of destination. After activating a legal regulation for general use, you need to activate it specifically for an SAP GTS service. In the example above, the legal regulation “EC embargo regulation” has been defined for the “Embargo Check” service and has been generally activated for the country group EC. In the next step, choose SAP Global Trade Services → SAP Compliance Management → ”Embargo Check” Service → Activate Legal Regulations. As the service should only check imports into and exports from the EC, the legal regulation is activated with the indicators Check: Import (Exclusively) and Check: Export (Exclusively) respectively.

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In SAP Customs Management, activation depends on whether the functions of the service are to be used in goods receipt as well as in goods issue processes. In SAP Compliance Management and SAP Risk Management, you always need to decide whether the service is to check all processes, or only cross-border trade, and whether intra-community movements of goods are included in the checks or not.

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Figure 25: Activate Legal Regulations: Service Level

GTS200

Lesson: Definition and Use of Legal Regulations

Exercise 3: Define and Activate a Legal Regulation Exercise Objectives After completing this exercise, you will be able to: • Map the laws and regulations that have to be complied with in foreign trade as legal regulations in the SAP GTS system.

Business Example

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Task:

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3.

Activate the legal regulation for general use. The regulation will be used for exports from Germany to the country provided for your group (see list below). Group

Country

01

Argentina (AR)

02

Brazil (BR)

03

Costa Rica (CR)

04

Chile (CL)

05

China (CN)

06

Algeria (DZ)

07

Ecuador (EC)

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Assign appropriate deadline types to the legal regulation. Make sure that the system checks the validity of export licenses based on your new legal regulation. The deadline types VALFRO (Valid-from date) and VALTO (Valid-to date) are provided for this purpose. Assign these two deadline types to your legal regulation, GTS##.

Continued on next page

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C S C

2.

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In Customizing for the SAP GTS system, create a legal regulation with the key GTS## and a description of your choice. You can use the existing table entry for the German Foreign Trade and Payments Act (AWG) as a reference.

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1.

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In the SAP GTS system, create a new legal regulation for foreign trade law checks and activate this regulation for use in a combination of countries.

F o r

Your IDES subsidiaries import and export goods on a daily basis. The main customs and foreign trade law regulations must be entered as legal regulations in the SAP GTS system.

43

C S C

Country

08

Egypt (EG)

09

Indonesia (ID)

10

Israel (IL)

11

Iran (IR)

12

Jordan (JO)

13

Kuwait (KW)

14

Sri Lanka (LK)

15

Morocco (MA)

16

Mexiko (MX)

17

Namibia (NA)

18

Singapore (SG)

19

Turkey (TR)

20

India (IN)

Activate your legal regulation GTS## for the “Legal Control” service. The service should check exports only.

b y

i n t e r n a l

u s e

u s e

b y

Group

i n t e r n a l

4.

GTS200

F o r

o n l y

Unit 3: Definition and Use of Legal Regulations

C S C

F o r

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© 2008 SAP AG. All rights reserved.

2008

GTS200

Lesson: Definition and Use of Legal Regulations

Solution 3: Define and Activate a Legal Regulation Task: In the SAP GTS system, create a new legal regulation for foreign trade law checks and activate this regulation for use in a combination of countries.

C S C

b y

u s e

Choose New Entries. Enter the key for the new legal regulation, GTS##, and add a description of your choice.

c)

Assign the new legal regulation to legal code 00 (Foreign Trade Laws). In the Import/Export field, choose key 2 Export/Dispatch. Choose Save to create the legal regulation.

Assign appropriate deadline types to the legal regulation. Make sure that the system checks the validity of export licenses based on your new legal regulation. The deadline types VALFRO (Valid-from date) and VALTO (Valid-to date) are provided for this purpose. Assign these two deadline types to your legal regulation, GTS##. a)

Select the table entry you created in the last step, double-click Assign Deadline Types in the dialog structure, and choose New Entries.

b)

You can now assign the VALFRO key using input help for the Type of Date field. Repeat this step for VALTO and save your changes.

Group

Country

01

Argentina (AR)

02

Brazil (BR)

03

Costa Rica (CR)

04

Chile (CL)

05

China (CN)

06

Algeria (DZ) Continued on next page

2008

© 2008 SAP AG. All rights reserved.

45

o n l y

Activate the legal regulation for general use. The regulation will be used for exports from Germany to the country provided for your group (see list below).

C S C

i n t e r n a l

b)

b y

F o r

Choose SAP Global Trade Services → General Settings → Legal Regulations → Define Legal Regulation.

u s e

3.

a)

i n t e r n a l

2.

In Customizing for the SAP GTS system, create a legal regulation with the key GTS## and a description of your choice. You can use the existing table entry for the German Foreign Trade and Payments Act (AWG) as a reference.

F o r

o n l y

1.

C S C

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u s e

Ecuador (EC)

08

Egypt (EG)

09

Indonesia (ID)

10

Israel (IL)

11

Iran (IR)

12

Jordan (JO)

13

Kuwait (KW)

14

Sri Lanka (LK)

15

Morocco (MA)

16

Mexiko (MX)

17

Namibia (NA)

18

Singapore (SG)

19

Turkey (TR)

20

India (IN)

a)

Choose SAP Global Trade Services → General Settings → Legal Regulations → Activate Legal Regulations at Country/Country Group Level.

b)

Select the table entry for GTS##, double-click Country in the dialog structure, then choose New Entries and enter DE in the Country field.

c)

Select the new entry, double-click Country/Country in the dialog structure, and then choose New Entries again. Enter the country code for your group according to the list above in the Partn. Ctry field. Save the new entry.

a)

Choose SAP Global Trade Services → SAP Compliance Management → ”Legal Control” Service → Activate Legal Regulations.

b)

Select the entry for legal regulation GTS## from the last step and double-click Country in the dialog structure.

c)

Select the entry for country DE and double-click Country/Country in the dialog structure.

d)

In the LegCtrExp. field, select the indicator 2 Check: Export (Exclusively) for your group-specific partner country. Save the change.

© 2008 SAP AG. All rights reserved.

2008

o n l y

Activate your legal regulation GTS## for the “Legal Control” service. The service should check exports only.

C S C

i n t e r n a l

07

b y

F o r

Country

u s e

46

Group

i n t e r n a l

4.

GTS200

F o r

o n l y

Unit 3: Definition and Use of Legal Regulations

GTS200

Lesson: Definition and Use of Legal Regulations

Lesson Summary You should now be able to: • Define legal regulations for SAP GTS services • Make all cross-service settings for the use of a legal regulation

o n l y

F o r

b y

i n t e r n a l

u s e

u s e

b y

C S C

i n t e r n a l

C S C

F o r

o n l y

2008

© 2008 SAP AG. All rights reserved.

47

Unit Summary

GTS200

Unit Summary You should now be able to: • Define legal regulations for SAP GTS services • Make all cross-service settings for the use of a legal regulation

o n l y

F o r

b y

i n t e r n a l

u s e

u s e

b y

C S C

i n t e r n a l

C S C

F o r

o n l y

48

© 2008 SAP AG. All rights reserved.

2008

GTS200

Course Summary

Course Summary You should now be able to: • •

Set up communication between SAP R/3 or SAP ERP and SAP GTS Make all necessary generic mapping settings

o n l y

F o r

b y

i n t e r n a l

u s e

u s e

b y

C S C

i n t e r n a l

C S C

F o r

o n l y

2008

© 2008 SAP AG. All rights reserved.

49

Course Summary

GTS200

o n l y

F o r

b y

i n t e r n a l

u s e

u s e

b y

C S C

i n t e r n a l

C S C

F o r

o n l y

50

© 2008 SAP AG. All rights reserved.

2008

Index A

Item category, 27

Application level, 22 Application Link Enabling (ALE), 9

L

B Business partner role, 28

o n l y

C S C

Deadline type, 39 Determination procedure, 40 Determination strategy, 40 Distribution model, 9 Document type, 22, 26

Partner function, 29 Partner grouping, 30 Partner role, 29 Plug-in, 4

F

R Remote Function Call (RFC), 3 RFC destination, 4, 8

S

b y

b y

P

u s e

u s e

Message type, 19

D

Feeder system, 2 Foreign trade organization, 28, 40

I

SAP business partner, 28, 40

IDoc basis type, 19

C S C

i n t e r n a l

M

i n t e r n a l

Change pointer, 18 Country group, 40

F o r

C

Legal code, 39 Legal regulation, 38 Legal unit, 28, 40 Logical system, 7 Logical system name, 7

F o r

o n l y

2008

© 2008 SAP AG. All rights reserved.

51

Index

GTS200

o n l y

F o r

b y

i n t e r n a l

u s e

u s e

b y

C S C

i n t e r n a l

C S C

F o r

o n l y

52

© 2008 SAP AG. All rights reserved.

2008

Feedback SAP AG has made every effort in the preparation of this course to ensure the accuracy and completeness of the materials. If you have any corrections or suggestions for improvement, please record them in the appropriate place in the course evaluation.

o n l y

F o r

b y

i n t e r n a l

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u s e

b y

C S C

i n t e r n a l

C S C

F o r

o n l y

2008

© 2008 SAP AG. All rights reserved.

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