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Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, System i, System i5, System p, System p5, System x, System z, System z9, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, Informix, i5/OS, POWER, POWER5, POWER5+, OpenPower and PowerPC are trademarks or registered trademarks of IBM Corporation. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MaxDB is a trademark of MySQL AB, Sweden. SAP, R/3, mySAP, mySAP.com, xApps, xApp, SAP NetWeaver, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.
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Dates for the possible lease contract, information on the financing product, lease classification
Customized conditions depending on the authorization of the user; cash flow and certain financing parameters
Payment schedule in different views (customer, financing company); possibility to change payment schedule
Selected conditions that depend on the authorization of the user and the customized settings
Maintenance of conditions for the object (e.g. net price) and the financing product (e.g. amount financed, interest rates, fees).
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Maintenance of system and user statuses. In LAM standard, the status is usually maintained on line item level
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Information on billing request items (BRIs). BRIs represent the installments that would have to be paid by the customer in case of a contract signing.
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Information like cancellation dates and conditions on financing options that are assigned to the financing product.
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Overview on settings on item level. On this tab, the Global Allocation Identifier (GAID) is displayed.
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‘Item Overview’ -Tab: The *OREDO$OORFDWLRQ,GHQWLILHU *$,' is used as a unique identification number for the whole financing deal. Depending on customizing settings, the GAID remains the same during the life cycle of a financing deal.
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200 Notebook 100 Best_Lease = [GX 8;^B[NX = [B:DE?$8IX X9X = HB7 ª
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« = H97x= : /HDVLQJ4XRWDWLRQ or by using the pushbutton ‘Leasing Quotation’ .
1-1-2
Enter the sold-to party and press RETURN. CHECK: After you enter the sold-to party, the other business partner roles are proposed. If there are multiple possible business partners in the organizational units, or more than one organizational unit, the system displays a popup, from which you can select the correct partners or organizational units. (Choose sales organization (UURU5HIHUHQFHVRXUFH QRWIRXQG.) 1-1-2-1 Go to the “ Partner” tab and change the vendor to vendor 5 if this has not been done by the system. Then go back to “ General” tab.
1-1-3
Enter the physical product (material) in the item overview in the ‘Product’ column and enter the quantity into the according column (e.g. Quantity = 1). Press RETURN. CHECK: Which Item Category and item number were automatically assigned to this product?
1-1-4
Select the possible financing product using F4-help within the column ‘Financing Product’ . Only those financing products will be displayed which are valid to finance the object entered. Select the financing product and press RETURN. CHECK: Which Item Category and which Item Number were assigned to the financing item? CHECK: How are the two items linked? Close the sub-screen with the header data.
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All tabs include data for both the financing and the physical product. Some are only valid for the financing product (like ‘Financing Details’ ) others for both (like ‘Conditions’ ). 1-2-1
How can you figure out which data have information for both products?
1-2-2
Is the ‘Net price’ condition in the list?
1-2-3
Enter a down payment of 2000 EUR (condition type 4B10).
1-2-4
CHECK the following: - Contract start date - Start of billing - Lease Term (depending on the selected product) - payment plan including payment dates. (You do not have to check the correctness of the dates in this training case.)
1-2-5
CHECK the status of this transaction: What are the system statuses of the financing product? The entry ‘Contains errors’ should not appear. Save the quotation (in the menu) and write down your quotation number: #______________________________________________ CHECK: What is the new status of the saved quotation?
1-3
Create another quotation using the People Centric User Interface. For this use the second favorite ‘Financing Quotations’ (BSP application) which brings you to the People Centric User Interface (PC-UI) again. Re-enter your user ID and password. 1-3-1
Use the button create for a new document.
1-3-2
Enter the name or number of the business partner into the column Sold-toparty and confirm your entry.
1-3-3
Enter the products to the contract items. You can use the search help in the same way like before.
1-3-4
Save your quote and write down the quote number: # _____________________________________________________
1-4
Please find the GAID (External Allocation Number) in both user interfaces. First, stay within the PC UI and within the just created quotation, then open the same quotation in the SAP GUI. Write down your GAID: #________________________________________.
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You should use your own physical product CAR_## and your own financing product EASYLEASE_## which you have already created in the exercise before. If for any reason, this does not work, you can also use the above mentioned data. 1-1
To create a new leasing transaction use menu path ,QGXVWULHV →/HDVLQJ →)LQDQFLQJ &RQWUDFWV →0DLQWDLQ/HDVLQJ7UDQVDFWLRQV (or call transaction ‘crmd_order’ directly). 1-1-1
The screen layout will change according to the transaction type you have chosen. If you cannot find the push button ‘Leasing Quotation’ you have to change your settings. Choose Settings in the right upper corner of your screen. Go to tab ‘Specific’ and enter ‘LEAO’ (leasing quotation) and ‘LEAS’ (leasing contract) as pushbuttons. Confirm your changes.
1-1-2
Enter the sold-to party 502002 in the header data on the tab ‘General’ and press RETURN. To check the organizational data go to tab ‘Organization’ and find the only organization F900, distribution channel F9 to which the business partner is assigned. On the tab ‘Partner’ you can see the partner functions that have been found during partner determination. 1-1-2-1 Go to the “ Partner” tab and change the vendor to vendor 5 if this has not been done by the system. Then go back to “ General” tab.
1-1-3
Enter the physical product (material) directly in the item overview in the ‘Product’ column or use the F4-help. Then enter the quantity 1 into the according column. Press RETURN. CHECK: The item automatically received item category OBJN and probably the item number 100.
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1-1-4
Go to the column ‘Financing Product’ and hit F4. You will get those financing products which are valid to finance the object entered – defined within Relationships. Select the financing product with a double click then press RETURN. CHECK: The financing item will automatically receive item category LEFA and another item number. CHECK: The two items are linked using the item numbering. The higherlevel item is the financing product, therefore the higher level number is the number of the financing product. Close the sub-screen with the header data by double-clicking on the item line.
1-2
All tabs include data for both the financing and the physical product. Some are only valid for the financing product (like ‘Financing Details’ ) others for both (like ‘Conditions’ ). 1-2-1
The latter will have a selection box to choose the product accordingly. For example on the tab ‘Status’ are statuses for both products available.
1-2-2
Select the tab ‘Conditions’ and choose the physical product from the selection box. The before entered ‘Net price’ – condition type 4A01 – is taken out of the condition record.
1-2-3
The down payment of 2000 EUR can simple be entered in the white field of condition type 4B10. Any condition fields that are gray are calculated fields which cannot be maintained on this level.
1-2-4
To make the required checks you need to go to different tabs. All dates are found on the tab ‘Financing Details’ : Contract start date = Current date Start of billing = 1st day month after contract start Lease Term = 12 months (if you have selected product LAM_FP1) Choose the tab ‘Cash Flow’ next. Within the control data change to the Financing View ‘Financing Company’ . You will see the one-time flows and to see the payment the periodic payment structure. Close this section schedule with the according payment dates.
1-2-5
Select the ‘Status’ tab and make sure that the financing product is chosen! Status Commitment To Finance should be there.
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To create a quotation via a web-interface you could either use SAP Portal or also just a BSP service. For this training we have added the BSP application ‘Financing Quotation’ to your favorite list. Please, re-enter your user ID and password. In case there is no favorite with such name, this can be added by going over the menu path )DYRULWHV →$GGRWKHUREMHFWV →&50%63$SSOLFDWLRQ →choose application ‘CRMD_BUS2000114_QUOT’ . 1-3-1
Use the button create for a new document. On the next popup choose Leasing Quotation.
1-3-2
Enter the name or number of the business partner into the column Sold-toparty (2nd field) and confirm your entry with a RETURN. Select the sales organization like before.
1-3-3
To be able to enter the physical product first hit the button . Enter LAM_P1 as physical product and a quantity. Afterwards enter or choose on of the allowed financing products. You can use the search help in the same way like before.
1-3-4
Save your quote and write down the quote number: # ____________________________________________________.
1-4
In the People Centric User Interface the GAID is found on an extra tab called ‘External Allocation Number’ . Open up the same transaction within the SAP GUI (transaction ‘crmd_order’ ) and find the GAID on the tab ‘Item Overview’ within the item information for the financing product.
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Dates Valid From
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Date
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)LQDQFLQJ2SWLRQVDUHYHKLFOHVWKDWGULYHVSHFLILFFKDQJHSURFHVVHV)LQDQFLQJ2SWLRQVWULJJHU &KDQJH3URFHVVHVRQWKH/HDVLQJ&RQWUDFWZKHQH[HUFLVHG Manual or Automatic Execution of Change Processes Change processes are normally not started automatically. You start them manually. You can also start change processes through options, however. Options are predefined rights, which may or may not be defined together with the lessee, that the system either proposes or performs automatically at a specific exercise time. You can use options to trigger the following change processes: y Base lease extension y Early buyout y Early termination with return y Renewal y Continuation y Purchase at end of lease y Termination with return The system automatically carries out the financing option designated in the Default Value at EOL, if there is no other contractual agreement for another EOL option. The system automatically copies the financing options selected as the defaults (Default Value at Creation of Quotation) into the contract. Financing options contain data on the exercise date of the option, and about the pricing process, along with other data.
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([DPSOH (DUO\7HUPLQDWLRQZLWK5HWXUQ (7(5 The lessee terminates a lease contract prior to the end of the lease and returns the assed. &KDUDFWHULVWLFV y Mid-lease change process without financing character y Terminating outbound change process on item level 5HVXOWV y The leased asset is returned to the lessor. y Original contract is “completed” and will be “closed” after a predefined time. y The remaining billing item requests are inactive and have no effect on future billing runs 3ULFLQJ3URFHVV3ULFLQJSURFHVV(7B0 y Early termination fee 4O51 and tax repayment fee 4O61is calculated y Early termination price is calculated as follows: - Present value of the remaining payments - (Fair Market Value of the asset – PV Residual Value) $FFRXQWLQJ y In the back-end ERP system, the remaining accruals are cleared, the formerly leased asset is removed from the asset management. In the back-end ERP system, the conclusion price is posted.
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5ROORYHU/XPS6XPZLWK&RQWLQXDWLRQ (;)& Rollover to any other financing product which is not a loan product. 5ROORYHU/XPS6XPZLWK7HUPLQDWLRQ (;)7 Rollover to any other financing product which is not necessarily a loan product. The contract is terminated. 5ROORYHU)LQDQFLQJ 52/) Rollover to a new financing product (of contract classification ‘loan’ ) where the rollover/termination fee is financed in the follow-up contract; the tax is due as one-time payment. 5ROORYHUZLWK7D[)LQDQFLQJ 52)) Rollover to a new financing product (of contract classification ‘loan’ ) where the rollover/termination fee DQGWKHWD[RQLW is financed in the followup contract. 5ROORYHU/XPS6XP 52/7 Rollover to a new financing product (of contract classification ‘loan’ ) where neither the fee nor any taxes are financed; the amount is due as a one-time payment and the contract is terminated.
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,QVXUDQFH5ROORYHU)LQDQFLQJ ,15/ : Equipment needs to be replaced but the lessee is not insured and has to take over the costs. Costs are charged and rolled over to the follow-up contract which contains the replaced asset. (DUO\%X\RXW'XH7R,QVXUDQFH&ODLP ,1%< : An insurance claim has occured and the lessee buys the damaged equipment. The lease contract is terminated and the lessee is charged with an early termination fee and a buyout sum is calculated. (DUO\7HUPLQDWLRQ'XH7R,QVXUDQFH&ODLP ,17( An insurance claim has occurred because the leased asset is a total loss or is damaged. The contract is terminated prior to the lease end and the leased asset is returned to lessor. The lessee is charged for the early termination.
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,QVROYHQF\8QGR,QVROYHQF\: When significant economic difficulties lead to insolvency of a lessee the contract line item is set to status insolvent but payments can continue. If lessee overcomes the insolvency the undo of the insolvency (UNIN) may be performed and the status is set back. %DQNUXSWF\ZLWKZLWKRXW5HWXUQ: Lessee goes out of business and the lease contract is terminated. Bankruptcy is a special form of termination. 6WRS%LOOLQJ8QGR6WRS%LOOLQJ: Billing can be stopped for different reasons. Once the stop billing process has been performed billing is blocked and no billing documents are selected anymore. Already selected billing request items (BRIs) are not considered. Billing can be reactivated with the corresponding undo-process. There are two stop billing processes - one on item level and one on header level. Both processes come with a corresponding undo-process: 6WRS$FFRXQWLQJ8QGR6WRS$FFRXQWLQJ: In cases of casualty loss or dispute it may be necessary to stop accounting for a contract temporarily. Accounting may be reactivated with the corresponding undo-process.Once the STAI or STAH process is performed, postings are stopped. Depending on customizing settings depreciation, cost of depreciation, asset accounting and income recognition may continue or not.
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5HVWUXFWXULQJ: This process covers all kinds of changes that require re-pricing and re-billing and ends up in a new payment structure and bill plan (e.g. change of payment due dates, payment amounts). 5HVFKHGXOLQJ: Enables a total view of the historic DQG of the new payment plan in the follow-on transaction. The old and the new payments are displayed in different colours. The historic entries of the payment plan are fixed and cannot be changed anymore . 3D\PHQW$GMXVWPHQWV: Change and adjustment of payment structure as of contract start (e.g. in case of erroneous offering, different tax rates etc.) Payment adjustments require re-pricing and re-billing always and end up in a new payment structure and bill plan.
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