Epicor ERP Advanced Allocations Course 10.0.700.2
Disclaimer This document is for informational purposes only and is subject to change without notice. This document and its contents, including the viewpoints, dates and functional content expressed herein are believed to be accurate as of i ts date of publication. However, Epicor Software Corporation makes no guarantee, representations or warranties with regard to the enclosed information and specifically di sclaims any applicable implied warranties, such as fitness for a particular purpose, merchantability, satisfactory quality or reasonable skill and care. As each user of Epicor software is likely to be unique in their requirements in the use of such software and their business processes, users of this document are always advised to discuss the content of this document with their Epicor account manager. All information contain ed herein is subject to change without notice and changes to this document since printing and other important information about the software product are made or published in release notes, and you are urged to obtain the current release notes for the software product. We welcome user comments and reserve the right to revise this publication and/or make improvements or changes to the products or programs described in this publication at any time, without notice. The usage of any Epicor software shall be pursuant to an Epicor end user license agreement and the performance of any consulting services by Epicor personnel shall be pursuant to Epicor's standard services terms and conditions. Usage of the solution(s) described in this document with other Epicor software or third party products may require the purchase of licenses for such other products. Where any software is expressed to be compliant with local laws or requirements in this document, such compliance is not a warranty and is based solely on Epicor's current understanding of such laws and requirements. All laws and requirements are subject to varying interpretations as well as to change and accordingly Epicor cannot guarantee that the software will be compliant and up to date with such changes. All statements of platform and product compatibility in this document shall be considered individually in relation to the products referred to in the relevant statement, i.e., where any Epicor software is stated to be compatible with one product and also stated to be compatible with another product, it should not be interpreted that such Epicor software is compatible with both of the products running at the same time on the same platform or environment. Additionally platform or product compatibility may require the application of Epi cor or third-party updates, patches and/or service packs and Epicor has no responsibility for compatibility issues which may be caused by updates, patches and/or service packs released by third parties after the date of publ ication of this document. Epicor® is a registered trademark and/or trademark of Epicor Software Corporation in the United States, certain other countries and/or the EU. All other trademarks mentioned are the property of their respective owners. Copyright © Epicor Software Corporation 2014. All rights reserved. No part of this publication may be reproduced in any form without the prior written consent of Epicor Software Corporation.
ED856905 90521-10-1444-58310702 10.0.700.2 Revision: July 25, 2014 1:27 a.m. Total pages: 35 course.ditaval
Advanced Allocations Course
Contents
Contents Advanced Allocations Course........................... Course......................................... ............................. ............................. ............................. ..........................5 ...........5 Before You Begin............................ Begin.......................................... ............................. ............................. ............................ ............................. ............................. ................6 ..6 Audience Audi ence.......... ...................... ........................ ....................... ....................... ........................ ....................... ....................... ........................ ....................... ....................... ........................ ........................ ..............6 ..6 Prerequisi Prere quisites.................. tes............................. ....................... ........................ ....................... ....................... ........................ ....................... ....................... ........................ ....................... ....................... ..............6 ..6 Environment Setup...................... Setup.................................. ....................... ....................... ........................ ........................ ....................... ....................... ........................ ....................... ......................7 ...........7
Application Setup and Processing.............................. Processing............................................ ............................ ............................. ............................. ................8 ..8 Allocation Code Maintenance.................... Maintenance............................... ....................... ........................ ....................... ....................... ........................ ........................ ....................... ....................8 .........8 Workshop - Enter a Transactional Allocation Code (Fixed Value)...................... Value).................................. ....................... ....................... ...................9 .......9 Add an Allocation and Define its General Parameters........................... Parameters....................................... ........................ ....................... ......................9 ...........9 Enter Source Data Criteria................... Criteria.............................. ....................... ........................ ....................... ....................... ........................ ....................... ......................10 ...........10 Add Target Accounts................... Accounts.............................. ....................... ........................ ....................... ....................... ........................ ........................ ....................... ..................10 .......10 Create a New Group and Journal...................... Journal.................................. ....................... ....................... ........................ ........................ ....................... ....................11 .........11 Post to the Source Account.................. Account.............................. ........................ ........................ ....................... ....................... ........................ ....................... ....................11 .........11 Allocation Batch Entry..................... Entry................................. ....................... ....................... ........................ ....................... ....................... ........................ ....................... ......................12 ...........12 Workshop - Schedule an Allocation Fixed Value Batch..................... Batch................................. ........................ ....................... ....................... .............12 .12 Enter an Allocation Batch.................... Batch................................ ........................ ....................... ....................... ........................ ....................... ....................... ...............12 ...12 Add an Allocation Batch Code..................... Code................................. ....................... ....................... ........................ ........................ ....................... ..................12 .......12 Generate a Schedule..................... Schedule................................. ........................ ........................ ....................... ....................... ........................ ....................... ....................13 .........13 Generate Allocations.................... Allocations................................ ....................... ....................... ........................ ....................... ....................... ........................ ....................... ....................... .............13 .13 Workshop - Write Allocations to the General Ledger.............................. Ledger.......................................... ....................... ....................... ...................14 .......14 Submit the Allocation Generation.................... Generation................................ ....................... ....................... ........................ ....................... ....................... ...............14 ...14 Workshop - Enter a Transactional Allocation Code (Formula)............................. (Formula)......................................... ....................... ....................... ...............15 ...15 Add an Allocation Code..................... Code................................. ........................ ........................ ....................... ....................... ........................ ....................... ......................15 ...........15 Enter Source Data Criteria................... Criteria.............................. ....................... ........................ ....................... ....................... ........................ ....................... ......................15 ...........15 Define Formula Parameters.................. Parameters............................. ....................... ........................ ....................... ....................... ........................ ....................... ......................15 ...........15 Define Non-Financial Data for each Formula Parameter.................. Parameter.............................. ........................ ....................... ....................... ...............16 ...16 Add Target Accounts with Formula Criteria................... Criteria.............................. ....................... ........................ ........................ ....................... ....................16 .........16 Create a New Group and Journal...................... Journal.................................. ....................... ....................... ........................ ........................ ....................... ....................17 .........17 Post to the Source Account.................. Account.............................. ........................ ........................ ....................... ....................... ........................ ....................... ....................18 .........18 Workshop - Schedule an Allocation Formula Batch.................... Batch................................ ........................ ....................... ....................... ...................18 .......18 Enter an Allocation Batch.................... Batch................................ ........................ ....................... ....................... ........................ ....................... ....................... ...............18 ...18 Add an Allocation Batch Code..................... Code................................. ....................... ....................... ........................ ........................ ....................... ..................19 .......19 Generate a Schedule..................... Schedule................................. ........................ ........................ ....................... ....................... ........................ ....................... ....................19 .........19 Workshop - Write Allocations to the General Ledger.............................. Ledger.......................................... ....................... ....................... ...................19 .......19 Submit the Allocation Generation.................... Generation................................ ....................... ....................... ........................ ....................... ....................... ...............19 ...19 Workshop - Enter a Balance-Based Allocation (Fixed Value)..................... Value)................................. ........................ ....................... ....................... .............20 .20 Add An Allocation Code...................... Code................................. ....................... ........................ ....................... ....................... ........................ ....................... ......................20 ...........20 Enter Source Data Criteria................... Criteria.............................. ....................... ........................ ....................... ....................... ........................ ....................... ......................20 ...........20 Add Target Account.................... Account............................... ....................... ........................ ....................... ....................... ........................ ........................ ....................... ..................20 .......20 Create Journal Group.................... Group............................... ....................... ........................ ....................... ....................... ........................ ....................... ....................... .................21 .....21 Create First Journal...................... Journal................................. ....................... ........................ ....................... ....................... ........................ ........................ ....................... ..................21 .......21
Epicor ERP | 10.0.700.2
3
Contents
Advanced Allocations Course
Create Second Journal.....................................................................................................................21 Post to Source Account...................................................................................................................22 Workshop - Enter and Schedule a Balance Based Allocation Batch...................................................22 Enter an Allocation Batch Code................................................................................................22 Add an Allocation Batch Code..................................................................................................23 Generate a Schedule................................................................................................................23 Tiered Allocations..........................................................................................................................................23 Workshop - Enter Tiered Allocations.......................................................................................................25 Add Tiered Allocation Codes...........................................................................................................25 Enter Source Data for Tier 1.............................................................................................................26 Enter Source Data for Tier 2.............................................................................................................26 Add Target Accounts for Tier 1........................................................................................................26 Add Target Accounts for Tier 2........................................................................................................27 Post to the Source Account.............................................................................................................27 Workshop - Batch Tiered Allocations.......................................................................................................28 Enter an Allocation Batch................................................................................................................28 Add Allocation Batch Codes............................................................................................................28 Generate Schedule..........................................................................................................................29 Submit the Allocation Generation....................................................................................................29
Additional Processes.............................................................................................................30 Allocation History Tracker..............................................................................................................................30 Workshop - Track Allocations.................................................................................................................30 Track Allocations.............................................................................................................................30 Review Allocation GL Transactions...................................................................................................30 Workshop - Reverse an Allocation Run....................................................................................................31 Simulate Allocations.......................................................................................................................................32 Workshop - Generate and Track Simulation Allocations..........................................................................32 Generate Simulation Allocations......................................................................................................33 Track Simulation Allocations............................................................................................................33 Review Simulation Allocation Transactions.......................................................................................33
Conclusion.............................................................................................................................34
4
Epicor ERP | 10.0.700.2
Advanced Allocations Course
Advanced Allocations Course
Advanced Allocations Course The Advanced Allocations course describes the process of spreading particular total amounts booked to the general ledger (GL) into a more detailed and specific representation. This course discusses the creation and maintenance of allocation codes, as well as how to generate allocations, and how to view the history of allocations in the Epicor application. Similar to the standard GL Allocation functionality in Epicor ERP, allocation settings are stored under Allocation Codes. One allocation code contains a set of selection criteria for source data (either accounts or transactions) and allocation ratios, as well as other parameters that enable all ocation chaining. Unlike the standard GL Allocation functionality, you do not have to manually enter advanced allocations through manual GL journal entries. The Generate Allocations process automates posting of allocations. Upon successful completion of this course, you will be able to: •
Enter allocation codes.
•
Compare and contrast the available Allocation Types (Transactional and Balance-Based).
•
Allocate amounts using four types of source date (account categories, journal codes, GL accounts/masks, and ranges of accounting segment values).
•
Use target accounts with fixed value ratios and target accounts with formula based ratios.
•
Formulate allocation criteria.
•
Create tiered allocations.
•
Batch and schedule allocations.
•
Simulate Allocations.
•
Generate Allocations.
•
Track the history of allocations.
Epicor ERP | 10.0.700.2
5
Before You Begin
Advanced Allocations Course
Before You Begin Read this topic for information you should know in order to successfully complete this course.
Audience Specific audiences will benefit from this course. •
Cost Accountant
•
CFO/Controller
•
AP Clerk
•
AR Clerk
•
COO/Operations Manager
•
Payroll Staff
Prerequisites To complete the workshops in this course, the necessary modules must be licensed and operating i n your training environment. For more information on the modules available, contact your Epicor Customer Account Manager at
[email protected]. It is also important you understand the prerequisite knowledge contained in other valuable courses. •
•
6
Navigation Course - This course introduces navigational aspects of the Epicor application's user interface. Designed for a hands-on environment, general navigation principles and techniques available in two user interface modes - Classic Menu and Modern Shell Menu. Workshops focus on each of these modes and guide you through each navigational principle introduced. General Ledger Course - This course provides a clear perspective of the maintenance programs, concepts, processes, and reporting tools you encounter as you work within the General Ledger (GL) module.
Epicor ERP | 10.0.700.2
Advanced Allocations Course
Before You Begin
Environment Setup The environment setup steps and potential workshop constraints must be reviewed in order to successfully complete the workshops in this course. Your Epicor training environment, in which the Epicor demonstration database is found, enables you to experience Epicor functionality in action but does not affect data in your live, production environment. The following steps must be taken to successfully complete the workshops in this course. 1.
Verify the following or ask your system administrator to verify for you: •
Your Epicor training icon (or web address if you are using Epicor Web Access) points to your Epicor training environment with the Epicor demonstration database installed. Do not complete the course workshops in your live, production environment. Note It is recommended that multiple Epi cor demonstration databases are installed. Contact Support or Systems Consulting for billable assistance.
•
•
The Epicor demonstration database is at the same service pack and patch as the Epicor application. Epicor's education team updates the Epicor demonstration database for each service pack and patch. If your system administrator upgrades your Epicor application to a new service pack or patch, he or she must also download the corresponding Epi cor demonstration database from EPICweb > Support > Epicor > Downloads and install it. If this is not performed, unexpected resul ts can occur when completing the course workshops. Your system administrator restored (refreshed) the Epicor demonstration database prior to starting this course. The Epicor demonstration database comes standard with parts, customers, sales orders, and so on, already defined. If the Epicor demonstration database is shared with multiple users (that is, the database is located on a server and users access the same data, much like your live, production environment) and is not periodically refreshed, unexpected results can occur. For example, if a course workshop requires you to ship a sales order that came standard in the Epicor demonstration database, but a different user already completed this workshop and the Epicor demonstration database was not restored (refreshed), then you will not be able to ship the sales order. Epicor's education team has written the course workshops to minimize situations like this from occurring, but Epicor cannot prevent users from manipulating the data in your installation of the Epicor demonstration database.
2.
Log in to the training environment using the credentials manager/manager. If you are logged into your training environment as a different user, from the Options menu, select Change User.
3.
From the Main menu, select the company Epicor Education (EPIC06).
4.
From the Main menu, select the Main site.
Epicor ERP | 10.0.700.2
7
Application Setup and Processing
Advanced Allocations Course
Application Setup and Processing This section of the course reviews the maintenance program setup factors applicable to generating advanced allocations in the Epicor application.
Allocation Code Maintenance Use Allocation Code Maintenance to enter allocation codes and define a group of settings for each code. You can create transactional and balanced based allocations. Allocation Settings
Each allocation code contains the following groups of settings: •
General parameters (Allocation Type and General Ledger (GL) book)
•
Source data selection criteria
•
Offset account settings
•
Settings for target accounts and corresponding allocation ratios
•
Settings for tiered allocations
General Parameters
Each allocation code is defined for a specific GL book. That book must be selected prior to the other settings. Each allocation code must also have an Allocation Type (Balance-based or Transactional) selected. Source Data Selection Criteria
Source data for allocations originates from either GL transactions or GL account balances. In both cases, the selection criterion is applied to GL account codes. The following source accounts selection criterion is available in the Epicor application: 1.
Account categories
2.
Journal codes
3.
GL accounts or masks of GL account codes
4.
Ranges of accounting segment values
After applying the selection criteria, each account (or GL transaction that affects each account) that matches the criteria is allocated. Offset Account Settings
You have the option to define an offset account for each allocation code. The offset account you select is the account from which the allocation total will be written off (instead of the source account).
8
Epicor ERP | 10.0.700.2
Advanced Allocations Course
Application Setup and Processing
Settings for Target Accounts and Corresponding Allocation Ratio
On each allocation code, enter a fixed l ist of target accounts (the accounts between which the source total amount will be divided) and the ratios that define the proportion to divide. Define target accounts as fixed account codes by entering segment values. Alternatively, you can inherit some segment values from the source account. Define allocation ratios either as fixed values or as formulas. In order to support entry of formulas, a mechanism for parsing and validating formulas exists. Each formula you enter must consist of basic arithmetic operators and use the following operands: 1.
Fixed values
2.
Balances of specific GL accounts (including accounts other than the source and target accounts)
3.
Non-financial data from existing Lookup Tables
4.
Balances summed up across several GL accounts
Formula Parameters
You have the option to define named parameters of the basic arithmetic operand types listed above in Allocation Code Maintenance. The values you define become the operands. Each parameter of a complex type has its own individual settings. Define a single collection of named parameters for each allocation code and use these parameters in a formula for any of the ratios. Menu Path
Navigate to this program from the Main Menu: •
Financial Management > General Ledger > Setup > Allocation Code
Workshop - Enter a Transactional Allocation Code (Fixed Value) Add an allocation code that is transaction based and has a fixed value ratio set to allocate 100% of its source data criteria. In this scenario, enter the default purchase expense account as the source data criteria for the allocation. Enter three target accounts that use the same default expense account but are associated with different general ledger (GL) departments. As a result of this workshop, transactions that affect the source account data (default purchase expense account) are allocated to three GL departments. To ensure there is data to allocate in the training environment, post a manual GL journal entry to debit the default purchase expense account.
Add an Allocation and Define its General Parameters Navigate to Allocation Code Maintenance. Menu Path: Financial Management > General Ledger > Setup > Allocation Code 1. From the New menu, select New Allocation. 2. In the Allocation Code field, enter XXX (where XXX are your initials).
Epicor ERP | 10.0.700.2
9
Application Setup and Processing
Advanced Allocations Course
3. In the Description field, enter XXX's Allocation (where XXX are your initials). 4. In the Allocation Type field, verify the default value is Transactional. 5. In the Book field, verify the default value is Main Book. 6. In the Ratio Setup Option field, select Fixed Value. 7. Click Save.
Enter Source Data Criteria 1. From the New menu, select New Source GL Accounts/Masks .
The Source Data > GL Accounts/Masks sheet displays. 2. In the GL Account field, enter 6000-00-00. 3. Click Save.
Add Target Accounts 1. From the New menu, select New Target Account. The Target Accounts > Details sheet displays. 2. In the Target Account field, enter 6000-00-10 and click Save. 3. In the Percentage Value field, enter 25.00. 4. Click Save. 5. From the New menu, select New Target Account. 6. In the Target Account field, enter 6000-00-20 and click Save. 7. In the Percentage Value field, enter 50.00. 8. Click Save. 9. From the New menu, select New Target Account. 10. In the Target Account field, enter 6000-00-50 and click Save. 11. In the Percentage Value field, verify 25.00 is the default value. 12. Exit Allocation Code Maintenance.
10
Epicor ERP | 10.0.700.2
Advanced Allocations Course
Application Setup and Processing
Create a New Group and Journal Create and post a journal entry using the source account. This journal entry will be used later in the course. Navigate to GL Journal Entry. Menu Path: Financial Management > General Ledger > General Operations > Journal Entry 1. From the New menu, select New Group. 2. In the Group ID field, enter XXX (where XXX are your initials). 3. In the Entry Mode section, select Single-Book.
This action enables the field next to the Single-Book option. 4. In the enabled field, select Main Book. 5. In the Journal field, select Allocations Journal. 6. Click Save. 7. From the New menu, select New Journal. The Journal > Header sheet displays. 8. In the Description field, enter XXX-1 (where XXX are your initials). 9. Click Save.
Post to the Source Account 1. From the New menu, select New Journal Line. 2. In the G/L Account field, enter 6000-00-00 and click Save. 3. In the Debit field, enter 10,000.00. 4. Click Save. 5. Click the Auto Balance button. 6. In the G/L Account field, enter 9999-00-00 and click Save. 7. From the Actions menu, select Post.
A message window asks, Are you sure? 8. Click Yes. The Post Group window displays. 9. To the message Transaction is posted to GL, click OK. 10. Exit GL Journal Entry.
Epicor ERP | 10.0.700.2
11
Application Setup and Processing
Advanced Allocations Course
Allocation Batch Entry Use Allocation Batch Entry to define batches of allocations to generate simultaneously. Also, schedule allocations within this program. Each batch defined in Allocation Batch Entry must have a unique code and be kept as a persistent entity. Once you manually add allocation codes to a batch, the codes are kept as a list on the batch entry. A single batch can only contain allocation codes entered for the same general ledger (GL) book. Once you create a batch and assign allocation codes to that batch, from the Actions menu, select Generate Schedule to generate an allocation run schedule (similar to the scheduling system that exists for recurring journals). If necessary, schedules can be deleted; however, without a schedule, an allocation cannot be generated. You can also reverse an allocation batch automatically by selecting the Reverse check box on the Detail sheet. This notifies the application that the current batch should always have its allocations reversed. Menu Path
Navigate to this program from the Main Menu: •
Financial Management > General Ledger > Setup > Allocation Batch
Workshop - Schedule an Allocation Fixed Value Batch Prepare to generate allocations by entering and scheduling an allocation batch for the allocation code you created in Workshop - Enter a Transactional Allocation Code (Fixed Value).
Enter an Allocation Batch Navigate to Allocation Batch Entry. Menu Path: Financial Management > General Ledger > Setup > Allocation Batch 1. From the New menu, select New Allocation Batch. 2. In the Batch ID field, enter XXX1 (where XXX are your initials). 3. In the Description field, enter XXX's Batch (where XXX are your initials). 4. In the Book field, select Main Book. 5. In the Journal field, select Allocations Journal. 6. Click Save.
Add an Allocation Batch Code 1. From the New menu, select New Allocation Batch Code. 2. In the Allocation Code field, select XXX's Allocation (where XXX are your initials). 3. Click Save.
12
Epicor ERP | 10.0.700.2
Advanced Allocations Course
Application Setup and Processing
Generate a Schedule 1. From the Actions menu, select Generate Schedule.
The Generate Schedule window displays. 2. In the Fiscal Year field, verify the current calendar year displays. 3. Click Generate.
A message displays and tells you how many schedules were created. 4. To the message, click OK. 5. Navigate to the Allocation Schedule sheet. Note The current fiscal period is the only period with a status of Scheduled. To schedule additional periods, in the row of the period you want to update, select the Scheduled check box.
6. Click Save. 7. Exit Allocation Batch Entry.
Generate Allocations After allocation codes are grouped into batches, use the Generate Allocations process to commit (write) allocations to the general ledger (GL). On a high level, the algorithm of generating allocations works as follows: 1.
Select a GL book and a fiscal period (based on the selected GL book's calendar) or a date range and define an Apply Date.
2.
Select a batch of allocation codes (entered in Allocation Batch Entry) for the selected GL book.
3.
The Epicor application generates the selected allocations in order of their tier l evel (for example, first Tier 1, then Tier 2, and so on) and displays a report that contains the allocation transactions. This report displays in a report style similar to an Edit List.
4.
Review the report results and confirm the results are correct.
5.
The application writes the transactions to the GL and records the history of the allocations.
Menu Path
Navigate to this program from the Main Menu: •
Financial Management > General Ledger > General Operations > Generate Allocations
Epicor ERP | 10.0.700.2
13
Application Setup and Processing
Advanced Allocations Course
Workshop - Write Allocations to the General Ledger Use the Generate Allocations process to write allocations to the general ledger. View the transactions posted as a result of this allocation generation in a future workshop.
Submit the Allocation Generation Navigate to Generate Allocations. Menu Path: Financial Management > General Ledger > General Operations > Generate Allocations 1. In the Book field, verify Main Book displays. 2. In the Apply Date field, select today's date. 3. Navigate to the Allocation Batches sheet. 4. Delete allocation batches other than XXX's Batch (where XXX are your initials). 5. Click Submit. 6. Exit Generate Allocations.
14
Epicor ERP | 10.0.700.2
Advanced Allocations Course
Application Setup and Processing
Workshop - Enter a Transactional Allocation Code (Formula) Add an allocation code that is transaction based and has a formula ratio setup option. The formula parameters use non-financial data (department square footage) as a basis. In this allocation, the source account is the corporate maintenance expense account. The balance of this account must be allocated to three departments based on the square footage of the space each occupies.
Add an Allocation Code Navigate to Allocation Code Maintenance. Menu Path: Financial Management > General Ledger > Setup > Allocation Code 1. From the New menu, select New Allocation. 2. In the Allocation Code field, enter XXX-Formula (where XXX are your initials). 3. In the Description field, enter XXX's Formula Allocation (where XXX are your initials). 4. In the Allocation Type field, verify the default value is Transactional. 5. In the Book field, verify the default value is Main Book. 6. In the Ratio Setup Option field, select Formula and click Save.
Enter Source Data Criteria 1. From the New menu, select New Source GL Accounts/Masks .
The Source Data > GL Accounts/Masks sheet displays. 2. In the GL Account field, enter 8000-00-00. 3. Click Save.
Define Formula Parameters 1. From the New menu, select New Formula Parameters . The Formula Parameters > Details sheet displays. 2. In the Name field, enter Maintenance30. 3. In the Type field, select Non-Financial Data. 4. In the Description field, enter Maintenance for Department 30 . 5. Click Save. 6. Repeat steps 1-5 to add two additional formula parameters. Use the following table as a data entry guide:
Epicor ERP | 10.0.700.2
15
Application Setup and Processing
Advanced Allocations Course
Name
Type
Description
Maintenance40
Non-Financial Data
Maintenance for Department 40
Maintenance50
Non-Financial Data
Maintenance for Department 50
Define Non-Financial Data for each Formula Parameter Prior to its release, a lookup table which links department square footage values to three existing job departments (Deburring, Machining, and Services) was added to the Demonstration Database via Lookup Table Setup. In your live environment, you must first create lookup tables prior to configuring advanced allocations based on non-financial data. For assistance creating lookup tables, refer to the Application Help. 1. On the tree view, select Maintenance30. 2. From the New menu, select New Non-Financial Data.
The Formula Parameters > Settings > Non-Financial Data sheet displays. 3. In the Lookup Table field, select DeptSQFt. 4. In the Use Target Field field, select SQFT. 5. Click the Get Source Records button. In the Source Fields grid, Sequence Number 1 displays. 6. In the Code field, select DEBUR and click Save. 7. Repeat steps 1-6 to define non-financial data for the other formula parameters you entered. Use the fol lowing as a data entry guide: Formula Parameter
Lookup Table
Use Target Field
Code
Maintenance40
DeptSQFt
SQFT
MACH
Maintenance50
DeptSQFt
SQFT
SERVC
Add Target Accounts with Formula Criteria 1. From the New menu, select New Target Account.
The Target Accounts > Details sheet displays. 2. In the Target Account field, enter 8000-00-30. 3. In the Formula Criteria field, right-click and select Parameters > Maintenance30. The formula displays as Maintenance30. 4. In the Formula Criteria field, right-click and select Operators > /. The formula displays as Maintenance30 / 5. In the Formula Criteria field, right-click and select Operators > (. The formula displays as Maintenance30 / (.
16
Epicor ERP | 10.0.700.2
Advanced Allocations Course
Application Setup and Processing
6. In the Formula Criteria field, right-click and select Parameters > Maintenance30. The formula displays as Maintenance30 / ( Maintenance30. 7. In the Formula Criteria field, right-click and select Operators > +. The formula displays as Maintenance30 / ( Maintenance30 +. 8. In the Formula Criteria field, right-click and select Parameters > Maintenance40. The formula displays as Maintenance30 / ( Maintenance30 + Maintenance40. 9. In the Formula Criteria field, right-click and select Operators > +. The formula displays as Maintenance30 / ( Maintenance30 + Maintenance40 +. 10. In the Formula Criteria field, right-click and select Parameters > Maintenance50. The formula displays as Maintenance30 / ( Maintenance30 + Maintenance40 + Maintenance50. 11. In the Formula Criteria field, right-click and select Operators > ).
The formula displays as Maintenance30 / ( Maintenance30 + Maintenance40 + Maintenance50 ). 12. Click Save. 13. Click Check Syntax.
A message displays to advise you that the syntax of the formula is correct. 14. To the message, click OK. 15. Repeat steps 1-14 to add target accounts with formulas for the other two general ledger departments to which the balance of the source account will be allocated. Use the following as a data entry guide: HINT: Copy the formula from the first Target Account, paste it in the Formula Criteria field, and adjust the formula per the data in the table below. Target Account
Formula Criteria
8000-00-40
Maintenance40 / (Maintenance30 + Maintenance40 + Maintenance50)
8000-00-50
Maintenance50 / (Maintenance30 + Maintenance40 + Maintenance50)
16. Exit Allocation Code Maintenance.
Create a New Group and Journal Navigate to GL Journal Entry. Menu Path: Financial Management > General Ledger > General Operations > Journal Entry 1. From the New menu, select New Group. 2. In the Group ID field, enter XXX (where XXX are your initials). 3. In the Entry Mode section, select Single-Book.
This action enables the field next to the Single-Book option.
Epicor ERP | 10.0.700.2
17
Application Setup and Processing
Advanced Allocations Course
4. In the enabled field, select Main Book. 5. In the Journal field, select Allocations Journal and click Save. 6. From the New menu, select New Journal.
The Journal > Header sheet displays. 7. In the Description field, enter XXX-2 (where XXX are your initials). 8. Click Save.
Post to the Source Account 1. From the New menu, select New Journal Line. 2. In the G/L Account field, enter 8000-00-00 and click Save. 3. In the Debit field, enter 1,000.00. 4. Click Save. 5. Click the Auto Balance button. 6. In the G/L Account field, enter 9900-00-00 and click Save. 7. From the Actions menu, select Post.
A message window asks, Are you sure? 8. Click Yes.
The Post Group window displays. 9. To the message Transaction is posted to GL, click OK. 10. Exit GL Journal Entry.
Workshop - Schedule an Allocation Formula Batch Prepare to generate allocations by entering and scheduling an allocation batch for the allocation code you created in Workshop - Enter a Transactional Allocation Code (Formula).
Enter an Allocation Batch Navigate to Allocation Batch Entry. Menu Path: Financial Management > General Ledger > Setup > Allocation Batch 1. From the New menu, select New Allocation Batch. 2. In the Batch ID field, enter XXX2 (where XXX are your initials). 3. In the Description field, enter XXX's Formula Batch (where XXX are your initials). 4. In the Book field, select Main Book.
18
Epicor ERP | 10.0.700.2
Advanced Allocations Course
Application Setup and Processing
5. In the Journal field, select Allocations Journal. 6. Click Save.
Add an Allocation Batch Code 1. From the New menu, select New Allocation Batch Code. 2. In the Allocation Code field, select XXX's Formula Allocation (where XXX are your initials). 3. Click Save.
Generate a Schedule 1. From the Actions menu, select Generate Schedule.
The Generate Schedule window displays. 2. In the Fiscal Year field, verify the current calendar year displays. 3. Click Generate.
A message displays and tells you how many schedules were created. 4. To the message, click OK. 5. Navigate to the Allocation Schedule sheet. Note The current fiscal period is the only period with a status of Scheduled. To schedule additional periods, in the row of the period you want to update, select the Scheduled check box.
6. Click Save. 7. Exit Allocation Batch Entry.
Workshop - Write Allocations to the General Ledger Use the Generate Allocations process to write allocations to the general ledger. View the transactions posted as a result of this allocation generation in a future workshop.
Submit the Allocation Generation Navigate to Generate Allocations. Menu Path: Financial Management > General Ledger > General Operations > Generate Allocations 1. In the Book field, verify Main Book displays. 2. In the Apply Date field, select today's date. 3. Navigate to the Allocation Batches sheet. 4. Delete allocation batches other than XXX's Formula Batch (where XXX are your initials).
Epicor ERP | 10.0.700.2
19
Application Setup and Processing
Advanced Allocations Course
5. Click Submit. 6. Exit Generate Allocations.
Workshop - Enter a Balance-Based Allocation (Fixed Value) In this workshop, add an allocation code that is balance based with a 50% fixed value. Use the Chart account segment range of 5200-5300 for the source data. Post two manual j ournal entries.
Add An Allocation Code Navigate to Allocation Code Maintenance. Menu Path: Financial Management > General Ledger > Setup > Allocation Code 1. From the New menu, select New Allocation. 2. In the Allocation Code field, enter XXX-BB (where XXX are your initials). 3. In the Description field, enter XXX's BB Allocation (where XXX are your initials). 4. In the Allocation Type field, select Balance-Based. 5. In the Book field, verify the default value is Main Book. 6. In the Ratio Setup Option field, select Fixed Value. 7. In the Percentage to Allocate field, enter 50. 8. Click Save.
Enter Source Data Criteria 1. From the New menu, select New Sources Segment Range . The Ranges sheet displays. 2. In the Segment Number field, select Chart. 3. In the Minimum Value field, select 5200. 4. In the Maximum Value field, select 5300 5. Click Save.
Add Target Account 1. From the New menu, select New Target Account.
The Target Accounts > Details sheet displays. 2. In the Target Account field, enter 8900-00-00. 3. Click Save.
20
Epicor ERP | 10.0.700.2
Advanced Allocations Course
Application Setup and Processing
4. Exit Allocation Code Maintenance.
Create Journal Group Navigate to GL Journal Entry. Menu Path: Financial Management > General Ledger > General Operations > Journal Entry 1. From the New menu, select New Group. 2. In the Group ID field, enter XXX (where XXX are your initials). 3. In the Entry Mode section, select Single-Book.
This action enables the field next to the Single-Book option. 4. In the enabled field, select Main Book. 5. In the Journal field, select Allocations Journal. 6. Click Save.
Create First Journal 1. From the New menu, select New Journal.
The Journal > Header sheet displays. 2. In the Description field, enter XXX-3 (where XXX are your initials). 3. Click Save. 4. From the New menu, select New Journal Line. 5. In the G/L Account field, enter 5200-00-00 and click Save. 6. In the Debit field, enter 1,000.00. 7. Click Save. 8. Repeat steps 4-7 and use the data below to create three new lines. G/L Account
Debit
5250-00-00
2,000.00
5300-00-00
3,000.00
9999-01-00
Credit
6,000.00
9. Click Save.
Create Second Journal 1. From the New menu, select New Journal.
Epicor ERP | 10.0.700.2
21
Application Setup and Processing
Advanced Allocations Course
The Journal > Header sheet displays. 2. In the Description field, enter XXX-4 (where XXX are your initials). 3. Click Save. 4. From the New menu, select New Journal Line. 5. In the G/L Account field, enter 5200-00-00 and click Save. 6. In the Debit field, enter 100.00. 7. Click Save. 8. From the New menu, select New Journal Line. 9. In the G/L Account field, enter 9999-01-00 and click Save. 10. In the Credit field, enter 100.00. 11. Click Save.
Post to Source Account 1. From the Actions menu, select Post. A message window asks, Are you sure? 2. Click Yes.
The Post Group window displays. 3. To the message Transaction is posted to GL, click OK. 4. Exit GL Journal Entry.
Workshop - Enter and Schedule a Balance Based Allocation Batch In this workshop, generate a balance based allocation by entering and scheduling an allocation batch for the allocation code you created in Workshop - Enter a Balance-Based Allocation Code (Fixed Value).
Enter an Allocation Batch Code 1. From the New menu, select New Allocation Batch. 2. In the Batch ID field, enter XXX-BB (where XXX are your initials). 3. In the Description field, enter XXX's BB Batch (where XXX are your initials). 4. In the Book field, select Main Book. 5. In the Journal field, select Allocations Journal and click Save.
22
Epicor ERP | 10.0.700.2
Advanced Allocations Course
Application Setup and Processing
Add an Allocation Batch Code 1. From the New menu, select New Allocation Batch Code. 2. In the Allocation Code field, select XXX's BB Allocation (where XXX are your initials). 3. Click Save.
Generate a Schedule 1. From the Actions menu, select Generate Schedule.
The Generate Schedule window displays. 2. In the Fiscal Year field, verify the current calendar year displays. 3. Click Generate.
A message displays and tells you how many schedules were created. 4. To the message, click OK. 5. Click Save. 6. Exit Allocation Batch Entry.
Tiered Allocations The Epicor application supports tiered allocations. Tiered allocations allow you to apply the results of one allocation to the results of another. Tiered allocations are set up in Allocation Code Maintenance. Like any allocation code, each code included in a tiered relationship must have general parameters, source data criteria, and target accounts set. Settings Specific to Tiered Allocations
The following describes the available parameters for tiering allocations: •
•
Tier Level - This parameter is assigned to the allocation code. When you generate groups of allocations, this parameter determines the order in which they should generate. The allocations of each subsequent tier are applied to the results of the previous tier(s). Allocation Stamp - This parameter is a generic alphanumeric code that is stored in a new field in each GL transaction. Each GL transaction created through standard posting has an empty allocation stamp. Correspondingly, each allocation code has the following three parameters: •
•
Target Allocation Stamp - This is the allocation mark assigned to the transactions created by this allocation. Source Allocation Stamp - This is the allocation mark assigned to the transactions processed by this allocation.
Epicor ERP | 10.0.700.2
23
Application Setup and Processing
•
Advanced Allocations Course
Allocation Stamp - This is the allocation mark to which this allocation should be applied. The following options are available: •
•
•
•
Select the Include All check box to apply this allocation to the transactions previously stamped by a different allocation. In the Allocation Stamp field, select an allocation stamp (previously entered as a Target Allocation Stamp on a different allocation code) to i ndicate that the current allocation should only apply to transactions previously marked with the selected allocation stamp. Select the Exclude check box to indicate the current allocation should exclude the transactions previ ously stamped by a different allocation. Do not select an allocation stamp parameter if the allocation code applies to all GL transactions.
Allocation stamps provide an efficient way of targeting 2+ tier allocations at the results of previous tiers. This mechanism is more flexible and efficient than a hierarchy of allocation codes. Note Allocation stamp parameters are applicable only to Transactional allocations.
Example
Suppose you have six allocation codes defined and grouped into a single Allocation Batch. Each of the six allocation codes is assigned the Transactional allocation type as well as the following tier parameters: •
Allocation A: Tier: 1; Allocation Stamp: , Target Allocation Stamp: 01
•
Allocation B: Tier: 1; Allocation Stamp: , Target Allocation Stamp: 01
•
Allocation C: Tier: 2; Allocation Stamp: 01, Target Allocation Stamp: 021
•
Allocation D: Tier: 2; Allocation Stamp: 01, Target Allocation Stamp: 022
•
Allocation E: Tier: 3; Allocation Stamp: 021, Target Allocation Stamp: 03
•
Allocation F: Tier: 3; Allocation Stamp: 022, Target Allocation Stamp: 03
When you execute the above allocation batch, the appl ication generates the batch in the following order:
24
1.
First, the application generates allocations A and B because they are marked as Tier 1. Allocations A and B each select GL transactions with empty Allocation Stamp fields (for instance, transactions that have never been allocated) and create new allocation transactions. The application assigns an allocation stamp of 01 to each of the newly created GL transactions.
2.
Next, the application generates allocations C and D because they are marked as Tier 2. These two allocations are applied to all transactional results of allocations A and B (generated during the previous step) because allocations C and D are targeted at transactions with an allocation stamp of 01. Newly created GL transactions created by allocation C are assigned an allocation stamp of 021, and those created by allocation D are assigned an allocation stamp of 022.
3.
Lastly, the application generates allocations E and F. These allocations are marked as Tier 3. Following the same logic, allocation E is applied to the results of allocation C (stamp 021) and allocation F is applied to the results of allocation D (stamp 022).
Epicor ERP | 10.0.700.2
Advanced Allocations Course
Application Setup and Processing
Workshop - Enter Tiered Allocations Set up a first tier allocation to allocate a percentage of the utility charges to two divisions. Only 66% of the balance of the source account should be allocated as this is a partial alloca tion. Next, set up a second tier allocation to further allocate utility charges to three departments within one of the divisions. To ensure there is data to allocate in the training environment, post a manual GL journal entry to debit the source utility account.
Add Tiered Allocation Codes Navigate to Allocation Code Maintenance. Menu Path: Financial Management > General Ledger > Setup > Allocation Code 1. From the New menu, select New Allocation. 2. In the Allocation Code field, enter XXX-T1 (where XXX are your initials). 3. In the Description field, enter XXX Tier 1 (where XXX are your initials). 4. In the Allocation Type field, select Balanced-Based. 5. In the Book field, verify the default value is Main Book. 6. In the Offset GL Account field enter 1000-01-30. 7. In the Ratio Setup Option field, select Fixed Value. 8. In the Percentage to Allocate field, enter 66.00. 9. In the Target Allocation Stamp field, enter XXX-01 (where XXX are your initials). 10. In the Source Allocation Stamp field, enter XXX-011. 11. Click Save. 12. Repeat steps 1-11 and use the data below to create another new allocation. Field
Data
Allocation Code
XXX-T2
Description
XXX Tier 2
Allocation Type
Transactional
Book
Main Book
Offset GL Account
1000-01-40
Ratio Setup Option
Fixed Value
Percentage to Allocate
100.00
Tier
2
Target Allocation Stamp
XXX-02
Source Allocation Stamp
XXX-021
Epicor ERP | 10.0.700.2
25
Application Setup and Processing
Allocation Stamp
Advanced Allocations Course
XXX-01
Enter Source Data for Tier 1 1. From the tree view, select XXX-T1 (where XXX are your initials).
The tier 1 allocation you created in a previous task displays. 2. From the New menu, select New Source GL Accounts/Masks . The Source Data > GL Account/Masks sheet displays. 3. In the GL Account field, enter 8800-00-00. 4. Click Save.
Enter Source Data for Tier 2 1. From the tree view, select XXX-T2 (where XXX are your initials).
The tier 2 allocation you created in a previous task displays. 2. From the New menu, select New Source GL Accounts/Masks .
The Source Data > GL Account/Masks sheet displays. 3. In the GL Account field, enter 8800-02-00. 4. Click Save.
Add Target Accounts for Tier 1 1. From the tree view, select XXX-T1 (where XXX are your initials).
The tier 1 allocation you created in a previous task displays. 2. From the New menu, select New Target Account.
The Target Accounts > Details sheet displays. 3. In the Target Account field, enter 8800-01-00 and click Save. 4. In the Percentage Value field, enter 33.00. 5. Click Save. 6. From the New menu, select New Target Account. 7. In the Target Account field, enter 8800-02-00 and click Save. 8. In the Percentage Value field, verify 33.00 is the default value. 9. Click Save.
26
Epicor ERP | 10.0.700.2
Advanced Allocations Course
Application Setup and Processing
Add Target Accounts for Tier 2 1. From the tree view, select XXX-T2 (where XXX are your initials).
The tier 2 allocation you created in a previous task displays. 2. From the New menu, select New Target Account. The Target Account > Details sheet displays. 3. In the Target Account field, enter 8800-02-10. 4. In the Percentage Value field, enter 34.00 and click Save. 5. From the New menu, select New Target Account. 6. In the Target Account field, enter 8800-02-20. 7. In the Percentage Value field, enter 33.00 and click Save. 8. From the New menu, select New Target Account. 9. In the Target Account field, enter 8800-02-30. 10. In the Percentage Value field, verify 33.00 displays. 11. Click Save. 12. Exit Allocations Code Maintenance.
Post to the Source Account Navigate to GL Journal Entry. Menu Path: Financial Management > General Ledger > General Operations > Journal Entry 1. From the New menu, select New Group. 2. In the Group ID field, enter XXX (where XXX are your initials). 3. In the Entry Mode section, select Single-Book.
This action enables the field next to the Single-Book option. 4. In the enabled field, select Main Book. 5. In the Journal field, select Allocations Journal. 6. Click Save. 7. From the New menu, select New Journal.
The Journal > Header sheet displays. 8. In the Description field, enter XXX-5 (where XXX are your initials). 9. Click Save.
Epicor ERP | 10.0.700.2
27
Application Setup and Processing
Advanced Allocations Course
10. From the New menu, select New Journal Line. 11. In the G/L Account field, enter 8800-00-00 and click Save. 12. In the Debit field, enter 50,000.00. 13. Click the Auto Balance button. 14. In the G/L Account field, enter 9999-02-00 and click Save. 15. From the Actions menu, select Post.
A message window asks, Are you sure? 16. Click Yes. The Post Group window displays. 17. To the message Transaction is posted to GL, click OK. 18. Exit GL Journal Entry.
Workshop - Batch Tiered Allocations Prepare to generate allocations by entering and scheduling an allocation batch for your tiered allocations. By batching these allocations, you are able to simultaneously generate both allocation codes.
Enter an Allocation Batch Navigate to Allocation Batch Entry. Menu Path: Financial Management > General Ledger > Setup > Allocation Batch 1. From the New menu, select New Allocation Batch. 2. In the Batch ID field, enter XXX-TIER (where XXX are your initials). 3. In the Description field, enter XXX-Tiered Allocations Batch (where XXX are your initials). 4. In the Book field, select Main Book. 5. In the Journal field, select Allocations Journal. 6. Click Save.
Add Allocation Batch Codes 1. From the New menu, select New Allocation Batch Code. 2. In the Allocation Code field, select XXX Tier 1 (where XXX are your initials). 3. Click Save. 4. From the New menu, select New Allocation Batch Code.
28
Epicor ERP | 10.0.700.2
Advanced Allocations Course
Application Setup and Processing
5. In the Allocation Code field, select XXX Tier 2 (where XXX are your initials). 6. Click Save.
Generate Schedule 1. From the Actions menu, select Generate Schedule.
The Generate Schedule window displays. 2. In the Fiscal Year field, verify the current calendar year displays. 3. Click Generate.
A message displays and tells you how many schedules were created. 4. To the message, click OK. 5. Click Save. 6. Navigate to the Allocation Schedule sheet. Note The current fiscal period is the only period with a status of Scheduled. To schedule additional periods, in the row of the period you want to update, select the Scheduled check box.
7. Exit Allocation Batch Entry.
Submit the Allocation Generation Navigate to Generate Allocations. Menu Path: Financial Management > General Ledger > General Operations > Generate Allocations 1. In the Book field, verify Main Book displays. 2. In the Apply Date field, select today's date. 3. Navigate to the Allocation Batches sheet. 4. Delete allocation batches other than XXX-Tier (where XXX are your initials). 5. Click Submit. 6. Exit Generate Allocations.
Epicor ERP | 10.0.700.2
29
Additional Processes
Advanced Allocations Course
Additional Processes This section of the course discusses additional i mportant processes for allocating finances: simulating allocation generations, reversing, and tracking the history of allocation transactions.
Allocation History Tracker The Allocation History Tracker stores all allocation transaction information and provides references to the source data. The history also keeps track of all allocations you generate, with dates and user IDs. Further, you can reverse allocation generations within this tracker. The Allocation History Tracker enables you to view for a specific period, all of the general ledger (GL) transactions created by applying allocations. The allocations are grouped by batches and tiers. From the Actions menu, select Reverse Allocation Run to reverse transactions written to the GL in prior allocation runs. Menu Path
Navigate to this program from the Main Menu: •
Financial Management > General Ledger > General Operations > Allocation History Tracker
Workshop - Track Allocations Use the Allocation History Tracker to review the all ocation transactions posted as a result of the Workshop - Write Allocations to the General Ledger.
Track Allocations Navigate to the Allocation History Tracker. Menu Path: Financial Management > General Ledger > General Operations > Allocation History Tracker 1. In the Book field, verify Main Book displays. 2. In the Start Period and End Period fields, select the current fiscal period. Hint: The current fiscal period corresponds with the current calendar month. 3. In the Run Type field, verify Actual Posting displays. 4. Click Retrieve.
The batch code(s) used in Workshop - Write Allocations to the General Ledger display in the Allocation Runs grid.
Review Allocation GL Transactions 1. Select XXX's Batch from the Allocation Runs sheet.
30
Epicor ERP | 10.0.700.2
Advanced Allocations Course
Additional Processes
2. Navigate to the Allocation Detail sheet. 3. Click Retrieve.
The Allocation Details grid displays all transactions that result from your allocation generation run. 4. Review allocation transaction details and locate the specific details from the journal entries posted in prior workshops and their resulting allocations. HINT: Look specifically for Source Adjustment posting ($10,000 credit to account 6000-00-00). 5. Navigate to the Allocation Run sheet. 6. Select XXX's Formula Batch from the Allocation Runs sheet. 7. Navigate to the Allocation Detail sheet. 8. Click Retrieve.
The Allocation Details grid displays all transactions that result from your allocation generation run. 9. Review allocation transaction details and locate the specific details from the journal entries posted in prior workshops and their resulting allocations. HINT: Look specifically for Source Adjustment posting ($1,000 credit to account 8000-00-00). 10. Navigate to the Allocation Run sheet. 11. Select the XXX's Tiered Allocations Batch. 12. Navigate to the Allocation Details sheet. 13. Click Retrieve. 14. Review the transactions and note the differences between Tier I and Tier II details.
For the next workshop, remain in the Allocation History Tracker with your allocation generation details displayed.
Workshop - Reverse an Allocation Run Reverse the allocations posted in the Workshop - Write Allocations to the General Ledger for the fixed value allocation code. Verify you are still in the Allocation History Tracker with the details from the prior workshop displaying. 1. Select XXX's Batch (where XXX are your initials) from the Allocation Runs sheet. 2. From the Actions menu, select Reverse Allocation Run.
The Reverse GL Allocations window displays. 3. In the Reverse Date field, select today's date. 4. Click Submit. 5. Close the Reverse GL Allocations window. 6. Click Refresh.
Epicor ERP | 10.0.700.2
31
Additional Processes
Advanced Allocations Course
7. Navigate to the Allocation Run sheet and select XXX's Batch (where XXX are your initials). 8. Click Retrieve.
The Reversed check box is now selected on the Batch Code lines. 9. Navigate to the GL Transactions > Allocations Detail sheet.
A Reversed indicator displays. 10. Exit the Allocation History Tracker.
Simulate Allocations In Generate Allocations, there is a specific mode of posting allocations called Simulation Allocations. This simulation mode enables you to calculate and save allocation transactions without actually affecting the general ledger (GL). When you generate allocations in simulation mode, the allocation transactions post to a separate set of tables (GLJrnDtlSim) instead of the actual GL tables. The simulation mode does not affect the process of calculating allocations or generating transactions. Note A journal number is still assigned to a simulated transaction; however, the number of the simulation mode journal is based on the GLJrnDtlSim table.
The data flow of the allocation posting process for both the actual and simulation modes is illustrated in the following diagram:
Workshop - Generate and Track Simulation Allocations Use Generate Allocations to simulate an allocation run for a balanced based allocation code. Simulation allocations do not write to the general ledger; they post to and are stored in a separate set of tables. After you generate simulation allocations, review the simulation transactions in the Allocation History Tracker.
32
Epicor ERP | 10.0.700.2
Advanced Allocations Course
Additional Processes
Generate Simulation Allocations Navigate to Generate Allocations. Menu Path: Financial Management > General Ledger > General Operations > Generate Allocations 1. In the Book field, verify Main Book displays. 2. In the Apply Date field, select today's date. 3. Select the Simulation check box. 4. Navigate to the Allocation Batches sheet. 5. Delete any allocation batch except the balance-based batch you created, XXX's BB Batch, (where XXX are your initials). 6. Click Submit. 7. Exit Generate Allocations.
Track Simulation Allocations Navigate to the Allocation History Tracker. Menu Path: Financial Management > General Ledger > General Operations > Allocation History Tracker 1. In the Run Type field, select Simulation. 2. Review and accept all other field defaults (Book, Fiscal Year, Start Period, and End Period). 3. Click Retrieve.
One or more batch codes display. 4. Select the XXX-BB batch code (where XXX are your initials).
Review Simulation Allocation Transactions 1. Navigate to the GL Transactions > Allocation Detail sheet. 2. Click Retrieve.
The Allocation Details grid displays all transactions resulting from your simulation allocation generation. 3. Review the simulation allocation transaction details and locate the specific details from the journal entries you posted in the Workshop - Enter Balance Base Allocation Code. 4. Exit the Allocation History Tracker.
Epicor ERP | 10.0.700.2
33
Conclusion
Advanced Allocations Course
Conclusion Congratulations! You have completed the course.
34
Epicor ERP | 10.0.700.2
