Financial Reporting Tutorial

Introduction Introduction to Financial Financial Reporting ................................................ .......................................................................2 .......................2 Financial Reporting Overview............................ Overview..................................................... ................................................2 .......................2 Navigating Reports in Workspace .................................................. .....................................................................4 ...................4 Navigating Reports Reports in Financial Reporting Studio ...........................................10 ...........................................10 Creating Reports.......................... Reports................................................... .................................................. ..............................................14 .....................14 Creating Basic Reports Reports .................................................. ........................................................................... .................................14 ........14 Applying Advanced Member Selections .................................................. ..........................................................19 ........19 Formatting Cells and Grids........................ Grids ................................................. .................................................. .............................20 ....20 Adding Objects to Reports....................... Reports ................................................ ................................................... ..................................24 ........24 Creating Report Objects.................................... Objects............................................................. ..............................................24 .....................24 Creating Charts ................................................. .......................................................................... ..............................................26 .....................26 Adding Functions to Reports......................................... Reports.................................................................. ......................................30 .............30 Adding Text Functions............................... Functions........................................................ .................................................. .............................30 ....30 Adding Auto Calculations Calculations and Mathematical Mathematical Functions...................... Functions...................................32 .............32 Managing Reports................................ Reports......................................................... .................................................. ......................................33 .............33 Creating Books................................. Books.......................................................... .................................................. ......................................33 .............33 Creating Batches.............................. Batches....................................................... .................................................. ......................................35 .............35 Managing Items in Repository ................................................ .........................................................................35 .........................35

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Introduction to Financial Reporting Financial Reporting Overview 

Financial Reporting Features

Batches and Books

Asymmetric Re ortin tin

PDF & HTML Re orts

Guided Anal sis sis

Reusable Ob ects ects

Conditional Formattin

Access Securit

Grids

Charts

Printing

Scheduling

Report Designers and Viewers

Financial Reporting Features With Financial reporting you can graphically design and present analytic data. You can design traditional financial report formats, such as cash management report, profit and loss statements and balance statements. You can also design non traditional formats for financial or analytic data that include text and objects. Key features of Financial Reporting: • • •

• • •

Flexible range of output options Scalable, cross platform, server-based report generation Graphical report creation with access to multiple Hyperion data sources Objects that are reusable across multiple reports Book creation for similar reports Dynamic scheduling that enables automated reporting.

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Financial Reporting Architecture

Client Tier

FR Studio

Workspace

Smart View for Office

Web Server Application tier

Financial Reporting Web application

Workspace Web a lication

Financial Reporting Services

Core Services

Database tier Essbase

HFM

SSAS

SAP/BW

Repository

Financial Reporting Architecture FR is based on a three tiered architecture that contains the client, application and database tiers.

Security Overview • • • •

Common user provisioning managed by Shared Services Native and external authentication of users Authorizations of actions that users can perform in FR Permission for report Objects

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Navigating Reports in Workspace  Workspace Overview Workspace provides a single point of access to BI content and authoring tools: Financial Reporting: For scheduled or on-demand, highly formatted, financial and operational reporting Web Analysis: For interactive ad hoc analysis, presentations, and reporting of multidimensional data. Interactive Reporting: For ad hoc relational queries, self service reporting, and dashboards for open database connectivity (ODBC) data sources Production Reporting: For high volume, enterprise wide, production reporting. Depending on assigned access one can use Workspace to perform these tasks for FR users • • • • • •

View and Print users Create and Modify Books Create and schedule batches Set permissions for repository items Set preferences Perform administrative tasks

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Launch Workspace: Workspace is launched through a browser. The default path for workspace is http://:/workspace/index.jsp Enter username and password and click Log on

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Workspace User Interface

Explorer Windows Once a user logs into workspace the top most folder Root is displayed on the right side and folders inside root are displayed on the right side window. Once the user selects any folder on the right side window the contents are displayed on the right side. Users will be able to see folders that they have access to. The rest are not displayed. Drill down to the folder which has the FR and double click the report.

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Financial Repot in Workspace

View Pane

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Menu Bar

Buttons

Document Tab bar

Content Area

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Standard Toolbar

File > Preferences

General: Default Startup Options Content: Explore > Folder Document > Document Favorite Application > Select Application

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Explore Default Folder New Document Folder Default Permissions Financial Reporting Default Preview Mode: HTML, PDF Export Office Applications: Office 2002 or Higher User Point of View: On/ Off Location of POV: In View Pane/ Above Report Thousands Separator: Comma, Period, Underscore, Space. Decimal Separator: Comma, Period, Underscore, Space Merge Equivalent Prompts Searching in Workspace: Tools > Search

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Navigating Reports in Financial Reporting Studio 

Once you log into FR, Navigate to the folder where the saved report is and double click to open it.

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Repository Objects • • • • • •

Grid: Report Object that contains data from external source. Image: Report Object that contains a graphic or an image file. Report: Layout that dynamically identifies the content and formatting. Snapshot: Generated report that contains static data from a point in time. Text: Report Object that contains text of functions. Chart: Report Object that contains charts linked to data.

Report Components

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Changing POV

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Previewing and Printing Reports Print Preview

Web preview

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Creating Reports Creating Basic Reports  Select File > New > Report New Report

Creating Grids Select Insert > Grid

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Setting up Dimension Layouts

Drag Dimensions to Rows, Columns, and Pages

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Change Grid Layout: Right click the top left cell where the row headers and column headers meet and select Dimension Layout to get the Layout window. Select members: Double click the Member names for member selection. Select and Move the members from left to right windows.

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Selecting Individual members

Selecting Member Relationships

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Previewing Selected Members

Grid POV

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Grid POV setup

Applying Advanced Member Selections  Selecting Children, Base, Parent, and Descendents for members Creating User defined lists and selecting members using these lists.

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Formatting Cells and Grids  Select the Grid and select Format > Cells Number

Alignment

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Font

Borders and Shading

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Replace

Inherit Formatting

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Formatting Grids Copying Cell Formatting Merging Cells

Property Sheets are used to format Grids Row Properties Column Properties Heading Row Properties Heading Column Properties Grid Properties Locked row and column headings Repeated heading suppression Row and Column Sorting Grid Positions and Grid Hiding Data Suppression and conditional Suppression Format First and Last Rows

Suppressing Data: Basic Suppressing Data: Conditional Displaying Top Rows Conditional Formatting Formatting First or Last Row

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Adding Objects to Reports Report Objects Overview Report Objects include text boxes, images, row and column templates, grids, and charts.

Creating Report Objects  Creating Text boxes Adding Images Creating Grids Saving Objects Inserting Saved Report Objects Linked Objects Insert > Saved Object

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Designing Headers and Footers Designing Row and Column Templates Inserting Row and Column Templates

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Unlinking and Modifying Templates: Un Check the “Link to Source Object” and edit the Object to suit the individual report.

Creating Charts  Charts Overview You create chart Object in a report to graphically display data from a grid. Chart Types 1. Bar

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2. Line

3. Pie

4. Combo

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Designing Charts You insert a chart in a report and use the Chart Properties sheet to design it. You mist specify the type of chart, the grid for the chart data, and the range of data.

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Formatting Charts Defining Appearance of Charts Defining Chart Legends Defining Chart Axes Defining Chart Element Styles Setting Bar Chart Options Setting Line Chart Options Setting Pie Chart Options Setting Combo Chart Options

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Adding Functions to Reports Adding Text Functions  You can add text functions to a report to display information. For example shown in the slide, you can add text functions to text boxes at the top of a report to display the POV, report description, and total gross margin

Sample Cell Function

Text function provide the following types of descriptive information in a report • • • •

Report name, description, and location Report creation and modification date User who created or modified the report List of documents attached to a cell

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• • • • • • • •

Data value retrieved from a cell Member Names and Aliases from POV Member names and Aliases from grid Dimensions Property Value of a Dimension Member Database name associated with a grid Grid Dimension names Page Numbers and total number of pages Current date and time

Inserting text function in text boxes Inserting text function in headings and text cells Creating Dynamic values with the Current Key word Displaying Row and Column IDS Common Cell text functions CellText DataSource Date GetCell ListOfCellDocuments MemberAlias MemberName MemberProperty Page PageCount • • • • • • • • • •

Date Functions Common Date Formats Date Format > > >

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Result 06/30/2008 30-Jun-08 Monday, Jun 30, 2008 4:30 PM 4:30 PM CST 12 o’Clock PM Central standard Time

Adding Auto Calculations and Mathematical Functions  Auto Calculations Overview You can setup auto calculations to calculate data rows and columns. For example you can calculate average or several products for different customers. • • • • • • • •

Average Average All Count Count All Maximum Minimum Product Total

Adding Auto Calculations Position Auto calculations Formatting Auto Calculations Include Auto Calculation in Chart Defining Formula Rows, Columns and Cells Calculating Formulas at Cell Level Common Mathematical Functions • • • • • • • • • • •

Average and AverageA Count and CountA Eval IFThen “IfThen(Condition, TrueParamenter, Falseparameter)” PercentOfTotal Rank Round Sum Truncate Variance VariancePercent

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Managing Reports Creating Books  Books Overview Books contain reports and snapshot reports that you can view or print at the same time. For example, you might create a book called quarterly report that you run at the end of each quarter. In most cases you configure a book to generate several versions of a report for different member selections. Book: A collection of reports and Snapshot reports. When you run a book, the report data is dynamically retrieved from the database connection, while the data within the snapshot reports remains static. After saving the book you can make changes to it, and you can preview and print the book. Snapshot Book: A collection of reports an snapshot reports saved as snapshots. All reports in a snapshot book are converted to snapshots containing static data as of a specific time. You cannot change the snapshot books, but you can preview and print them. Previewing and Printing Books Changing Book POV Creating Books

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Setting Member Selections

Copying Member Selections Hiding member Selections Changing Appearance of Books

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Collating the table of Contents by reports

Creating Batches  Working with Batches Batches contain reports, snapshot reports, books and snapshot books that you process simultaneously. For example you might create a batch all weekly reports and books. You can also email the exported output to the users. With batch bursting options, you can run reports for multiple members in a dimension and email the respective output to different users. Adding items to Batches: Selecting Prompt Members: Scheduling batches Setting the Start Time and Batch POV Setting Batch Output destinations Emailing Scheduled batch Details Scheduling Batch-Bursting Options Setting Bursting Options Selecting Bursted Output Labels Emailing PDF Attachments Preview Bursting Lists Emailing Bursting Destination Files Importing Bursting Destination Files Applying Bursting Destination Files Copying Members of Bursting Monitoring Batch Schedules

Managing Items in Repository  Creating Email Links Managing Email recipients Exporting repository items Importing Repository items Setting Permissions of repository Items

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