FBCJ Cash Journal Posting

COST CENTER BANK ACCOUNTING ACCOUNTING END USER TRAINING DOCUMENTS

FBCJ - FBCJ - Cash Journal Posting Functionality Cash Journal allows you to post cash documents (like expenses, cash inflows etc.) in a simple way. Instead of typical accounting transactions for posting (e.g. FB50) you can use pre-defined business transactions. This function also allows you to print typical cash journal documents and cash report for a specified period. Scenario You want to process different transactions, relating to a cash journal. You can post different types of documents, using implemented transaction types. a) Expenses (E) b) Revenues (R) c) Cash transfer Requirements Defined cash journals per company code. Transferred opening balances for GL.

1.

Menu Path

Accounting → Financial Accounting → Banks → Incomings → FBCJ - Cash Journal

Transaction Code

FBCJ

Double click on FBCJ - Cash Journal.

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COST CENTER BANK ACCOUNTING ACCOUNTING END USER TRAINING DOCUMENTS Cash journal 001 company code 5200

2.

Before you begin to enter a transaction, you need to select proper cash journal. Let’s assume you want to post some transactions in the company code 5200. For this company code there are defined two cash journals:

3.

Click Change Cash Journal button to choose your cash journal for posting. The system will display cash journal initial data:

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COST CENTER BANK ACCOUNTING ACCOUNTING END USER TRAINING DOCUMENTS Cash Journal: Initial Data

4.

Update the following fields: Field Name

5.

Field Description

Values

Company code

Code identifying a separate legal entity for which a separate set of accounts is maintained for external reporting purposes

Example: 5200

Cash journal

Required cash journal ID

Example: 002

Click Enter Button.

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COST CENTER BANK ACCOUNTING ACCOUNTING END USER TRAINING DOCUMENTS Cash journal 002 company code 5200

6.

Click Cash receipts tab. You can now enter a cash receipt transaction. Some transactions are pre-defined in the system, but you can also create a new one. To do so, simply type a name of your new transaction in the field “Business transaction”: Field Name Business transaction

7.

Field Description Transaction code

Values Example: CHECK

Click Enter Button . The system did not find transaction “CHECK” in the database (since is not defined yet). So now it will allow you to create a new transaction:

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COST CENTER BANK ACCOUNTING ACCOUNTING END USER TRAINING DOCUMENTS New Business Transaction

8.

Update the following fields: Field Name

9.

Field Description

G/L acct for offsetting pstg

For every transaction you need to define a GL account (except if you choose Vendor or Customer posting). For the transaction “CHECK” enter your bank GL account – the posting will be as follows: a) Dt cash journal, b) Ct – this bank account

Receipt from the bank

Mark this radio button. As you can see, only transactions relevant for cash receipt are available for posting.

Values Example: 114350

The new business transaction is completed. To save it in the database for future use, click Create button. Cash journal 002 company code 5200

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COST CENTER BANK ACCOUNTING ACCOUNTING END USER TRAINING DOCUMENTS

10.

Update the following fields: Field Name

Field Description

Values

Amount

Amount of the line item

Example: 5000

Recpt. Recipient

Name of the Receipt Recipient

Example: John Weber

11.

You can save your entry before postings. Click Save sel. Button

12.

There are now some money on our cash account and we can start to post expenses. Click Cash payments tab:

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.

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COST CENTER BANK ACCOUNTING ACCOUNTING END USER TRAINING DOCUMENTS Cash journal 002 company code 5200

13.

Update the following fields: Field Name Business Transaction

14.

Field Description

Values

Business transaction code

Example: STAMPS2

Click Enter Button . This transaction is also not defined in the system, so you will be now asked to create it:

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COST CENTER BANK ACCOUNTING ACCOUNTING END USER TRAINING DOCUMENTS New Business Transaction

15.

Update the following fields: Field Name

16.

Field Description

G/L acct for offsetting pstg

For every transaction you need to define a GL account (except if you choose Vendor or Customer posting). For the transaction “STAMPS2” enter your cost account – the posting will be as follows: c) CT cash journal, d) Dt – this cost account

Expenses

Mark this radio button. As you can see, only transactions relevant for cash payments are available for posting.

Click Create

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Values Example: 450002

to complete your entry.

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COST CENTER BANK ACCOUNTING ACCOUNTING END USER TRAINING DOCUMENTS Cash journal 002 company code 5200

17.

Update the following fields: Field Name

Field Description

Values

Amount

Amount of the line item

Example: 1000

Cost Center

Cost Center number

Example: 5211000

18.

To save your entry, click Save sel.

button.

19.

Both transactions: cash receipt (5.000,-) and cash payment (1.000,-) are saved in the system. To post them, simply mark them by pressing Select all press Post selection

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button. Then

button. All selected items will be posted.

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COST CENTER BANK ACCOUNTING ACCOUNTING END USER TRAINING DOCUMENTS 20.

Cash journal also allows you to print a cash report. Click Print cash journal Button . The system will display a report of cash transactions for a specified period.

Cash Journal

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