In order to define working days and no-working days of the business, you need to create a calendar in SAP. This function...
Contents Introduction .................................................................................................................................................. 2 Customizing ................................................................................................................................................... 2 Define public holidays ............................................................................................................................... 2 Define a public holiday – option “with fixed date” ............................................................................... 4 Define a public holiday – option “with a fixed day from date” ............................................................ 7 Define a public holiday – option “Distance to Easter” .......................................................................... 8 Define a public holiday – option “Easter Sunday” ................................................................................ 9 Define a public holiday – option “Floating Public Holiday” ................................................................ 10 Define Holiday Calendar ......................................................................................................................... 11 Define a Factory Calendar ....................................................................................................................... 14 Define special rules ............................................................................................................................. 15 View Factory Calendar ............................................................................................................................ 17 Assign factory calendar to a plant............................................................................................................... 19 Recommended OSS Notes on Factory Calendar ......................................................................................... 20
Introduction In order to define working days and no-working days of the business, you need to create a calendar in SAP. This functionality is known as “Factory Calendar” in SAP and it will be assigned to respective plant in customizing. Let’s see how you can create a new “Factory Calendar” in SAP.
Customizing Under below IMG node, you can customize your factory calendar. IMG Path:
Define public holidays Under below IMG option, you can define all public holidays which should be applicable for your calendar.
Select the option and click on the button Check the available holidays in SAP. If required, create a new one.
To create a new public holiday, click on the button
From the popup, select the relevant option for your public holiday and click on the button
You have below options available –
o o o o o
With fixed date – This option should be selected only if the holiday falls on the same date every year With a fixed day from date - This option should be selected only if the holiday falls on a fixed weekday from a particular date Distance to Easter - This option should be selected only if the holiday has a fixed distance to Easter Sunday Easter Sunday - This option should be selected only if the holiday is Easter Sunday Floating Public Holiday - This option should be selected only if there is no rule to define a holiday. Therefore it must be defined each year
Based on the option you select above, the subsequent process of defining a holiday differs. Define a public holiday – option “with fixed date” This option should be selected only if the holiday falls on the same date every year
Click on the button
Here you need to define the exact date (fixed) in every year for this holiday. For example, let’s take 15th of May as a fixed holiday and define it in SAP.
o
Mark the option “Not Guaranteed” to define whether public holiday should NOT be moved if it falls on a weekend.
o
Mark the field “Thursday” or “Friday” to specify the day to which the public holiday is to be moved if it falls on a day off. Using “F4” search help, you can specify the logic.
o
Mark the option “Sunday”, if the holiday should be moved if it falls on a Sunday. In the adjacent field, you need to specify the logic of moving that holiday.
o
Mark the field, “Saturday/Sunday” to indicate that the public holiday should be moved to a working day, if it falls on a Saturday or a Sunday. Logic of moving the date has to be specified in the adjacent field.
Under “Public Holiday Attributes” you need to maintain below; o Sort Criterion – This is to sort all public holidays in the overview screen. For example you can use country code here to sort all the public holidays for a particular country o Short Holiday Name – a short form of the description of the holiday (10 character length)
o o
Click on
Long Holiday Name – Long version of the description of the public holiday (You have 30 characters) Other fields are optional
button to create the public holiday
Define a public holiday – option “with a fixed day from date” This option should be selected only if the holiday falls on a fixed weekday from a particular date
Click on the button Let’s say our test holiday falls on every Wednesday starting from 04th January. Then you need to define it as below;
Click on
button to create the public holiday
Define a public holiday – option “Distance to Easter” This option should be selected only if the holiday has a fixed distance to Easter Sunday
Click on the button
If the holiday is before Easter, then you have to use the field “No. of Days Before Easter” to specify those days. If the holiday is after Easter, then you have to use the field “No. of Days After Easter” to specify those days. I will define a test holiday which falls 5 days before Easter.
Click on
button to create the public holiday
Define a public holiday – option “Easter Sunday” This option should be selected only if the holiday is Easter Sunday
Click on the button You just have to give the search criteria and the names only
Click on
button to create the public holiday
Define a public holiday – option “Floating Public Holiday” This option should be selected only if there is no rule to define a holiday. Therefore it must be defined each year.
Click on the button You need to define the exact date of the year as below. You can maintain the year, month and date combination by clicking
button
Click on button to create the public holiday Once you added all public holidays, you can view them using the sort key as below;
Since I have not assign these holidays yet, the “Use in holiday cal” column in not marked. But once I used them, this column will be marked with “X”
Define Holiday Calendar Now you need to assign above created holidays in to a holiday calendar. In order to create a new holiday calendar, mark the field
and click on the button
Click on the button to create a new holiday calendar Give a Calendar ID and a description with a valid from and valid to days
In order to assign the holidays created in the previous step, click on the button
In the popup, mark your public holidays accordingly and click on
Now they will appear in your holiday calendar. You have to select them and enter a validity period for each holiday
Save your new holiday calendar using button In the overview screen you will see that the “Used in Factory Calendar” field is not marked as we haven’t assign this holiday calendar to a factory calendar
button
But now you will see the “Used in holiday cal” field is marked for these holidays in the “Public holidays overview” screen
Define a Factory Calendar In order to define a new factory calendar, mark the field
and press the button
Click on to create a new calendar Give a ID and a description for you factory calendar
Define a valid from and valid to days and assign the above created holiday calendar Make sure the validity period of your factory calendar should be equal or less than the validity period of the holiday calendar
Define a start date of the factory calendar together with working days
Save your new factory calendar using button
Define special rules If you want to specify any weekend or any other non-working day as a working day, you can do it using button. At the moment, you will see there are no special rules assigned to our factory calendar.
Click on the button
Click on
Give exact dates and mark the field “Workday” to specify it as a working day in the factory calendar. For example, I will specify 07th and 08th January weekend as a working days in my calendar.
Click on
Save your special rule using button Same manner you can define multiple special rules Now in the factory calendar you will see that special rules are available
to add a new rule
button to create a new rule
View Factory Calendar Using this option you can graphical view the factory calendar
Mark the field
Select your calendar and click on the button
You can view the working days and free days as shown below
and click on the button
In order to view a particular year, select the line and click on the button Since I specify special rules for 2012, I will view that year
Based on your holiday calendar and special rules, you will be able to see your calendar
As shown above, 7th and 8th January are marked as working days due to special rule I applied.
Assign factory calendar to a plant In order to use the factory calendar you need to assign it to your respective plant. Under below IMG node, you can assign your factory calendar to the plant. IMG Path:
->
Go in to details of the plant using
Assign the factory calendar to your plant under “Factory Calendar” field
Recommended OSS Notes on Factory Calendar Please refer below OSS notes on the factory calendar creation / Change and transport between clients:
Note 86621 - Calendar: Change or transport is not possible Note 501670 - Public Holiday Calendar Creation/Change Note 538344 - Transporting calendar dates Note 574628 - Change calendar dates in production system Note 1375438 - Globalization Collection Note
Author: Anupa Wijesinghe E-Mail:
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