Exporting Opera Reports into Excel.pdf

How to Export Opera Reports to Excel OPERA Hotel Edition Version 4.0

October 2007

Integrated Technology Solution © 2007 InterContinental® Hotels Group © 2007 MICROS Systems, Inc. All Rights Reserved. This book or any part thereof may not be reproduced without prior written permission of the publisher. Suggested additions, deletions, or changes should be addressed to: InterContinental® Hotels Group 3 Ravinia Drive, Suite 100 Atlanta, Georgia 30346-2149 And MICROS Systems, Inc. 7031 Columbia Gateway Drive Columbia, MD 21046

This manual is documentation of the Hotel Information Systems department of InterContinental® Hotels Group within the Global Technology Division in the United States and the Implementations Department of MICROS Systems, Inc. North America. The processes are based on proven best practices and focus on maintaining the quality of deployment, improving responsiveness and satisfying customers. Each hotel is unique and should expect that things can differ from the general approach represented here. This guide is in no way intended to be a sitespecific or an all-inclusive document. This manual contains proprietary and confidential information and may not be reproduced or distributed without prior written consent of InterContinental® Hotels Group and MICROS Systems, Inc.

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To provide the Opera user with a quick reference guide for exporting Opera report data into Microsoft Excel, which allows the user the ability to manipulate data to create specialized reporting.

Overview

1. From the Opera Main Menu, select Miscellaneous 2. Select Reports

3. Search for and highlight the report you want to export 4. Place a check in the Print to File box a. The File Format and Delimiter fields now display

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5. In the File Format field, select Delimited Data from the drop down selection 6. In the Delimiter field, select Tab from the drop down selection 7. Select OK

The Report Filter screen displays. 8. Make your report filter selections and select File

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The printing in progress box displays.

The File Download screen displays. 9. Select Save.

10. Select the Directory / Location where you want to download the report 11. Select Save

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12. Open the Microsoft Excel program 13. Select File 14. Select Open

15. Select the drop down in the Files of type field and select Text Files (*txt) 16. Locate and highlight the saved file and select Open

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The Text Import Wizard Step 1 of 3 screen displays. 17. Select Next

18. Select Next at the Step 2 of 3 wizard screen

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19. Select Finish at the Step 3 of 3 screen If the report displays in Microsoft Excel the export was successful. If the report does not display, repeat the process until successful.

20. Select File, Save As, rename and save the Excel file to your desired location You can now manipulate the data as needed.

8 2007 InterContinental® Hotels Group and MICROS® Systems Inc. All Rights Reserved. Proprietary and Confidential. To access the current training documentation go to www.ihgonline.com/globaltechnology Select the PMS OPERA Link. ©