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Annexure 15.1 MASTER DOCUMENT-I A
92mm
B 1
Exporter
Invoice No. & Data 8.5mm ´ 46mm
92mm 10 Exporter’s Ref. 8.5mm ´ 46mm
Buyer’s Order No. & Data
25.5mm ´ 92mm
C 11 12
8.5mm ´ 92mm Other Reference(s)
13 8.5mm ´ 92mm
2
Consignee
Buyer (if other than consignee)
25.5mm ´ 92mm
14 34mm ´ 92mm
102mm 3
Notify
Country of Origin of Goods 25.5mm ´ 92mm
15
Country of Final Destination
17
Terms of Delivery and Payment Pre-carriage by
4
Place of Receipt by Pre-carrier
5
6
8.5mm ´ 46mm Port of Loading
7
8.5mm ´ 46mm Vessel/Flight No. 8.5mm ´ 46mm Port of Discharge
105mm
Marks & Nos./ Container No.
8 18
34mm ´ 92mm
8.5mm ´ 46mm 9
Final Destination
8.5mm ´ 46mm B
16
8.5mm ´ 46mm
8.5mm ´ 40mm
8.5mm ´ 46mm
No. & Kind of Pkgs.
19
Description of Goods
20
115mm ´ 105mm
D
R.M. Joshi, International Marketing © Oxford University Press 2005
21
23mm ´ 105mm
C
73mm
Quantity
Rate
22
23mm ´ 105mm
Total
73mm ´ 184mm
Amount
23
23mm ´ 105mm
24 8.5mm ´ 23mm
Annexure 15.2 MASTER DOCUMENT-II A
B
96mm 1
Exporter 25.5mm ´ 96mm
96mm Invoice No. & Date 11 SB No. & Date 8.5mm ´ 48mm 17mm ´ 48mm AR4/AR4A No. & Date 13 8.5mm ´ 48mm
C 12
14 Import-Export Code No. 8.5mm ´ 48mm
15
RBI Code No. 8.5mm ´ 48mm
16
Q/Cert No. & Date Consignee
17mm ´ 48mm
2 25.5mm ´ 96mm
Custom House Agent
3
LIC No. 17mm ´ 96mm
102mm
51mm ´ 48mm
Pre-Carriage by 8.5mm ´ 48mm
4
Place of Receipt by Pre-Carrier 8.5mm ´ 48mm
5
Vessel/Flight No.
6
Rotation No. 8.5mm ´ 48mm
7
Port of Loading
8
17mm ´ 48mm
19 Type of Shipment: Outright Sale [ ] Consignment Export [ ] Others (Specify) [ ] 21mm ´ 48mm Nature of Contract: CIF [ ] Others (Specify)
8.5mm ´ 48mm Port of Discharge 8.5mm ´ 48mm
B
24
Marks & Nos.
9
Country of Destination
No. & Kind of Pkgs. Container Nos.
25
/CFR [ ] /FOB [ ] 8.5mm ´ 96mm [ ]
Exchange Rate U/S 14 of CA 8.5mm ´ 48mm
Statistical Code & Description of Goods
26
Net Weight 8.5mm ´ 30mm
29
Gross Weight 8.5mm ´ 30mm
30 31
21
20
Currency of Invoice 22 8.5mm ´ 48mm Quantity
86.mm ´ 146mm
Total FOB Value in words C
10
8.5mm ´ 48mm
95mm
S. NO. 23
18 17 If export under: Deferred Credit [ ] Joint Ventures [ ] Rupee Credit [ ] Others [ ] RBI’s Approval/Cir. No. & Date 30mm ´ 48mm
Export Trade Control
27
Value FOB 28
86.5mm ´ 21mm
86.5mm ´ 25mm
8.5mm ´ 192mm Currency
Analysis of Export Value
32
Amount
FOB Value 40mm ´ 120mm
Freight
33
Currency ----------------------------Amount -------------------------------
Rate
Insurance
Full export value OR where not ascertainable, the value which exporter expects to receive on the sale of goods.
Commission Discount Other Deductions 118mm
Export 34 T a r i f f No.
Sl. No.
9mm
12mm
35
Assessable Value under Sec. 14 of CA 30mm
Total Duty/Cess Amount in words: Rupees D
36
37
DUTY
38
CESS
Rate
Amount
Rate
Amount
10mm
24mm
10mm
24mm
41
42
R.M. Joshi, International Marketing © Oxford University Press 2005
8.5mm ´ 146mm
Total Duty & Cess
27mm
39 Duty payment particulars
45mm ´ 46mm
Collection Stamp
40
Annexure 15.3 PROFORMA INVOICE Exporter
Pro. KW. No. & Date
Exporter’s Ref.
Buyer’s Ref. No. & Date
Consignee
Country of Origin of Goods
Country of Final Destination
Terms of Delivery and Payment Carriage by: SEA OR AIR OR MULTI MODAL TRANSPORT
Place by Receipt by Pre-carrier Port of Loading Final Destination
Port of Discharge Marks & Nos./ Container No.
No. & Kind of Pkgs.
Description of Goods
Quantity
Amount Chargeable (in words)
Amount
Rate
Total
Signature & Date Declaration: We declae that this Proforma Invoice shows the actual price of the goods described and that all particulars are true and correct. IIFT
R.M. Joshi, International Marketing © Oxford University Press 2005
Please Turnover for 1 Terms and Conditions
Annexure 15.4 INVOICE Exporter
4 Exporter’s Ref.
1 Invoice No. & Date
4
Buyer’s Order No. & Date
4
Other Reference (s)
4
2 Buyer (if other than consignee)
Consignee
3
5 Country of Final Destination
Country of Origin of Goods
6 7
Terms of Delivery and Payment Pre-Carriage by
8
Vessel/Flight No.
10 Port of Loading
11
Port of Discharge
12 Final Destination
13
Marks & Nos./ Container No.
14
No. & Kind of Pkgs.
Place by Receipt by Pre-carrier
15
Description of Goods
9
16
Quantity
Amount Chargeable (in words)
IIFT
R.M. Joshi, International Marketing © Oxford University Press 2005
18
Rate
Amount
18
Total
Signature & Date Declaration: We declare that this Invoice shows the actual price of the goods described and that all particulars are true and correct.
17
19
Annexure 15.5 PACKING LIST Exporter
Invoice No. & Date
Buyer’s Order No. & Date Other Reference(s) Consignee
Buyer (if other than consignee)
Country of Final Destination
Country of Origin of Goods
Pre-Carriage by
Place of Receipt by Pre-carrier
Vessel/Flight No.
Port of Loading
Port of Discharge
Place of Delivery
Marks & Nos./ Container No.
No. & Kind of Pkgs.
Description of Goods
Quantity
Signature & Date
IIFT
R.M. Joshi, International Marketing © Oxford University Press 2005
Remarks
Annexure 15.6 BILL OF LADING FOR COMBINED TRANSPORT AND PORT TO PORT SHIPMENT Shipper
B/L No.
Consignee (if ‘order’ state Notify Party & Address)
NAME AND LOGO OF SHIPPING LINE/ COMBINED TRANSPORT OPERATOR
Notify Party (leave blank if stated above)
Pre-Carriage by
Place of Receipt by Pre-carrier
Vessel
Port of Loading
Port of Discharge
Place of Delivery (If On-Carriage)
Marks & Nos./ Container No.
No. & Kind of pkgs. Containers Seal No.
Gross Weight
Description of Goods
Total No. of Containers/Pkgs. (in words) ............................................ Movement ............................................ Freight/Charge Indicator
Cube(m3 )
Received in apparent good order and condition
Freight Payable at Shipped on Board
No. of Original Bs/L
For the (name of the Shipping Line/CTO)
For the
Date
Signature & Initials
IIFT
R.M. Joshi, International Marketing © Oxford University Press 2005
Date
Signature & Initials as Agents only
Annexure 15.7 MATES RECEIPT M/R No.
Customs Ref.
NAME AND LOGO OF SHIPPING LINE
Pre-Carriage by
Vessel
Place of Receipt Voyage No.
Port of Discharge Marks & Nos./ Container No.
Port of Loading Place of Delivery (if On-Carriage)
No. & Kind of Pkgs. Containers
Description of Goods
Container Status Seal No.
Gross Weight (Kg.)
Cube(m3 )
Total No. of Containers/Packages (in words) ............................................ Received on board the above mentioned packages/containers in apparent good order and condition subject to all the terms and conditions of the Company’s Bill of Lading.
S/B No. & Date
Fumigated By Signature & Initials of Chief Officer ............................................................... Date: IIFT
This receipt must be exchanged immediately for the company’s Bill of Lading duly signed.
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.8 GSP FORM A 1. Goods consigned from (Exporter’s business name, address, country)
Reference No.
GENERALISED SYSTEM OF PREFERENCES
CERTIFICATE OF ORIGIN (Combined declaration and certification)
FORM A
2. Goods consigned to (Consignee’s name, address, country)
4. For official use
3. Means of transport and route (as far as known)
5. Item number
6. Marks and numbers of packages
Issued in .......................................................................... (country)
7. Number and kind of packages; description of goods
11. Certification It is hereby certified, on the basis of control carried out, that the declaration by the exporter is correct.
.................................................................................................................. Place and date, signature and stamp of certifying authority
R.M. Joshi, International Marketing © Oxford University Press 2005
8. Origin criterion (See Notes overleaf)
9. Gross weight or other quantity
10. Number and date of invoices
12. Declaration by the exporter The undersigned hereby declares that the above details and statements are correct; that all the goods were produced in ............................................................................................................................................ (country) and that they comply with the origin requirements specified for those goods in the Generalised System of Preferences for goods exported to ................................................................................................................................................................. (importing country) ................................................................................................................................................................. Place and date, signature of authorised signatory
Annexure 15.9 APPLICATION FOR CERTIFICATE OF ORIGIN Ref. No.
Exporter
Dated:
To The Secretary (Name and Address of the Chamber of Commerce)
Consignee
Dear Sir, This is to request the favour of your issuing us Certificate of Origin (in ....................................... .............................................................................................................................................. ). In respect of the consignment particulars of which are given herewith.
Yours Sincerely,
Pre-Carriage by
Place of Receipt by Pre-carrier
Vessel/Flight No.
Port of Loading
Port of Discharge
Final Destination
Marks & Nos./ Container No.
No. & Kind of Pkgs.
Description of Goods
Encl.
Signature of Exporter
Quantity
Declaration by Explorer We hereby declare that to the best of our knowledge and belief the above mentioned goods were produced/manufactured in India.
Signature & Date
IIFT
R.M. Joshi, International Marketing © Oxford University Press 2005
Remarks
Annexure 15.10 CERTIFICATE OF ORIGIN Exporter
No.
Consignee
NAME AND LOGO OF CHAMBER OF COMMERCE
Pre-Carriage by
Place of Receipt by Pre-carrier
Vessel/Flight No.
Port of Loading
Port of Discharge
Final Destination
Marks & Nos./ Container No.
No. & Kind of Pkgs.
Description of Goods
Quantity
Certification
It is hereby certified that the best of our knowledge and belief the above mentioned goods are of Indian origin.
STAMP OF CHAMBER OF COMMERCE
Signature & Date
IIFT
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.11 INTIMATION FOR INSPECTION Invoice No. & Date
Exporter’s Name & Address
Exporter’s Ref.
Buyer’s Order No. & Date
To The (Name & Address of the Inspection Authority)
Manufacturer’s Name & Address Inspection required on
Please inspect the consignment and issue a Certificate of Inspection under the ............................. ...................................................................... Act. A crossed cheque for Rs ........................................... drawn on ..................................................... is enclosed as inspection fee/Please debit our Account Pass Book No ............................................. enclosed. Details of the Manufacturer’s Seal, if any Date
Weekly Holiday
Port of Loading
Vessel/Flight No.
Probable
Loading
Date of Sailing/Flight
Marks & Nos./
No. & Kind of Pkgs.
Signature of Exporter
Address where consignment is to be inspected
Date
of
Description of Goods (*)
Quantity
FOB value
Technical requirements including specifications/approved samples with its characteristics as stipulated in the export contract.
Other Relevant Information
Declarations: Certified that the goods mentioned above have been manufactured/processed to satisfy the conditions relating to quality control/inspection applicable to them under the ........................................................................................................................................................................................ Act and that consignment conforms to the specification Certified that the goods have been inspected previously. Certified that the goods have been offered previously for inspection vide intimation no ........................................................... dated ...................................................... and the defects as pointed out earlier have been duly rectified. Certified that no additional technical or quality requirements other than mentioned above have been stipulated by the overseas buyer.
IIFT
Signature & Date
(*) Description should include grade, size and brand, if any. @ As motor car spare parts, components and accessories are covered under statutory preshipment inspection, the exporter ***
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.12 CERTIFICATE OF INSPECTION/IN-PROCESS QUALITY CONTROL Exporter’s Name and Address
Invoice No. & Date Buyer’s Order No. & Date
Manufacturer’s Name & Address
NAME AND LOGO OF THE INSPECTION AUTHORITY
Details of the Manufacturer’s Seal, if any
Details of Seal of Inspection Authority, if any
CERTIFICATE NO. ......................................... Specification Reference Marks & Nos./
Description of Goods (*)
No. & Kind of Pkgs.
(As Declared by Exporter) Quantity
FOB Value
Remarks, if any
** Certification Under Inspection System It is hereby declared that the consignment as per details given above has been inspected as require under the ........................................................................................................................................ Act. It satisfies the conditions as applicable to it and is certified export worthy.
SEAL OF THE ISSUING AUTHORITY
Date of Inspection .............................................................. OR **Certification Under In-Process Quality Control System It is hereby certified, on the basis of controls carried out that the commodities as per details given herein are in accordance with the standard specifications prescribed under the .......................................................................... Act.
Signature Name Designation Date
IIFT
(*) Description should include grade, size and brand, if any. @ Refer to footnote on ‘Intimation for Inspection’. (**) Strike out whichever is not applicable.
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.13 MARINE INSURANCE DECLARATION Name and Address of the Subsidiary of the General Insurance Corporation of India
FOR OFFICIAL USE
LOGO Accepted Please Issue a marine certificate/policy in duplicate/triplicate/quadruplicate, in accordance with the following particulars. For The
Authorised Signatory Insured Rate
Premium
Marine War From
S.R.C.C Stamp Duty
Vessel/Flight No.
Port of Loading
Port of Discharge
To
Marks & Nos./ Container No.
No. & Kind of Pkgs. Containers
Insured Value Description of Goods
Important
TERMS OF INSURANCE
Special Instructions, if any:
Declaration: (a) We hereby declare that the insurance charges on the above shipment will be borne by us and that we are not making the payment on behalf of anyone outside India OR (b) Although we are defraying the Insurance charges on the above shipment which should be borne by the overseas buyer of the goods, we undertake to recover the payment so made from the buyer in an approved manner.
Name & Address of the Proposer
Signature & Date
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.14 MARINE INSURANCE CERTIFICATE Name and Address of the Subsidiary of the General Insurance Corporation of India LOGO
DUTY STAMP Survey: In the event of loss or damage which may involve claim under this certificate, notice of loss or damage should be give to:
Claim Payable By: Insured
Certification No. and Date
Open Cover No. and Date
From
CTD/BL/AWB No. and Date
Vessel/Flight No.
Port of Loading
Port of Discharge
To
Marks & Nos./ Container No.
No. & Kind of Pkgs. Containers
Insured Value
Description of Goods
Important
TERMS OF INSURANCE
This is to certify that insurance of the above mentioned goods has been effected with this company as per details specified in the Schedule herein above, subject to the terms and conditions of the relative Open Cover.
For The
Authorised Signatory IIFT
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.15 SHIPMENT ADVICE Exporter
Exporter’s Ref.
Invoice No. & Date
Buyer’s Order No. & Date
Document being negotiated/sent: Consignee
Notify Party
Pre-Carriage by
Commercial Invoice
[
Packing List
[
] ]
Consular/Custom Invoice
[
]
Bill of Lading/Air Way Bill
[
]
Insurance Certificate/Policy
[
]
Bill of Exchange
[
]
Certificate of Origin
[
]
GSP Certificate of Origin
[
]
Export Certificate
[
]
Place of Receipt by Pre-carrier
Inspection Certificate
[
]
[
]
Vessel/Flight No.
Port of Loading
Any Other Document (Specify)
Port of Discharge
Final Destination
Marks & Nos./ Container No.
No. & Kind of Pkgs.
Description of Goods
Quantity
Amount
Rate
Total We have shipped the goods as per details given herein and are negotiating the above listed documents under Documentary Credit of .................................................................................................................................... (Name & Address of Bank) OR We are sending the above listed documents for collection through .......................................................................................................... (Name & Address of Bank) .............................................................................................................................................................................................................................. * We have also despatched the following documents through ................................................................................................................... (Carrier) Flt. No. ............................................................ Date .............................................. Date [ ] Certificate of Origin/GSP Certificate of Origin [ ] Export Certificate [ ] Invoice [ ] Packing List
R.M. Joshi, International Marketing © Oxford University Press 2005
Signature & Date
Annexure 15.16 EXCHANGE CONTROL DECLARATION (GR) FORM NO. Duplicate Exporter
Invoice No. & Date
SB No. & Date
AR4/AR4A No. & Date
Q/Cert No. & Date
Importer-Exporter Code No.
Export Trade Control
If export under:
Consignee
Deferred Credit [ Joint Ventures [ Rupee Credit [ Others [
] ]
]
]
RBI’s Approval/Cir. No. & Date Custom House Agent L/C. No.
Pre-Carriage by
Place of Receipt
Type of shipment:
By Pre-Carrier
Outright sale [
]
Consignment Export [ Vessel/Flight No.
Rotation No.
Others [
]
]
(Specify)
Port of Loading
Nature of Contract:CIG [ ]/C&F [ ]/FOB [ ] Other (Specify) [ ]
Port of Discharge
S. NO
Country of Destination
Exchange Rate U/S 14 of CA Currency of invoice
Marks & No. & Kind of Pkgs.
Statistical Code & Description of Goods
Quantity
Value FOB
Container Nos.
Net Weight
Gross Weight
Total FOB Value in words
Analysis of Export Value
Currency Amount
Full export value OR where not ascertainable, the value which exporter expects to receive on the sale of goods.
FOB Value Freight Insurance Commission
Currency Rate
Discount Other Deductions
R.M. Joshi, International Marketing © Oxford University Press 2005
Amount
2. EXCHANGE CONTROL DECLARATION (GR) FORM NO. Is Export under L/C arrangements? Yes [ ] No [ ]
For Customs
If yes, name of advising bank in India
Customs Assessable value Rs.
(Rupees)
Bank through which payment is to be received Export Value Verified
Customs Appraiser Cargo shipped in full/part Quantity Value Whether Payment is to be received through the
Date of Shipment
Customs Appraiser
ACU YES/NO
Declaration under Foreign Exchange Management Act, 1999: I/We hereby declare that I/We am/are the *SELLER/CONSIGNOR of the goods in respect of which this declaration is made and that the particulars given above are true and that a)*the value as contracted with the buyer is the same as the full export value declared overleaf/(b)*the full export value of the goods is not ascertainable at the time of export and that the value declared is that which I/We, having regard to the prevailing market-conditions, expect to receive on the sale of goods in the overseas market.
I/We undertake that I/We will deliver to the bank named herein the foreign exchange representing the full export value of the goods on or before @ ..................................................... in the manner specified in the Regulation made under the Act.
I/We further declare that I/We am/are resident in India and I/We have a place of business in India.
I/We* am/are OR am/are not in Caution List of the Reserve Bank of India. ............................................................................ Date ....................................
(Signature of Exporter)
@ State appropriate date of delivery which must be within six months from the date of shipment, bur for exports to warehouses established outside India with the permission of the Reserve Bank, the date of delivery must be within fifteen months.
*Strike out whichever is not applicable
FOR AUTHORISED DEALER’S USE Uniform Code Number ...................................... *Indicate ( ) in the box applicable Date of* (I) negotiation (ii) receipt for collection. Bill No ......................... Type of Bill* (i) DA [
]/ (ii) DP [
]/ (iii) Others [
] ............................. (Specify)
Type of shipment: *(i) Firm Sale Contract [ ]/ (ii) Consignment Basis [ (iii) Others [
]/
] .............................................. (Specify)
The GR Form was included in the Statement sent to the Reserve Bank with the R Return for the fortnight ending ......................... sent on .......................... We certify and confirm that we have received the total amount of ........................................................ (Currency) (amount) as under being the proceeds of exports declared on this form.
R.M. Joshi, International Marketing © Oxford University Press 2005
3. Date of receipt
Currency
Credit to Nostro Account in ---------------------------------------------- Country In our name
(1)
(2)
In the name of* -----------------------------------------------
(3)
(4)
Debit to NR Rupee Account of a Bank in ------------------------------------------- Country Held with us
Held with* -------------------------------------------
(5)
(6)
Period of R return with which the realisation has been reported to RBI
(7)
*(Write the name of the concerned Indian Authorised Dealer Branch.) Any other manner of receipt (Specify) ---------------------------------------------------------------------------------------------------------...................................................................................... (Stamp & Signature of authorised dealer) Date .............................................. Address ........................................................................ ...................................................................................... ......................................................................................
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.17 SDF [SEE REGULATION 3(1)] (In duplicate) Shipping Bill No.
Date:
Declaration under Foreign Exchange Management Act, 1999: I/We hereby declare that I/We am/are the *Seller/Consignor of the goods in respect of which this declaration is made and that the particulars given in the Shipping Bill No ....................... dated .......................... are true and that (a)* the value as contracted with the buyer is the same as the full export value declared in the above shipping bill (b) * the full export value of the goods is not ascertainable at the time of export and that the value declared is that which I/We, having regard to the prevailing market conditions, expect to receive on the same of goods in the overseas market. I/We undertake that I/We will deliver to the bank named herein ..................................... . The foreign exchange representing the full export value of the goods on or before @ .................................................................... in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999. I/We further declare that I/We am/are resident in India and I/We have a place of business in India. I/We* am/are OR am/are not in Caution List of the Reserve Bank of India. .................................................... Date: ......................... (Signature of Exporter) @ State appropriate date of delivery which must be the due date for payment or within six months from the date of shipment but for exports to warehouses established outside India with permission of the Reserve Bank, the date of delivery must be within fifteen months. * Strike out whichever is not applicable. 2. FOR AUTHORISED DEALER’S USE Uniform Code Number ................................... * Indicate ( ) in the box applicable Date of
(i) Negotiation .................................................................... (ii) Receipt for collection ................................................... (iii) Bill No ............................................................................
*Type of Bill
(i) DA (ii) DP (iii) Others (Specify) *Type of shipment (i) Firm Sale Contract (ii) Consignment Basis Others ....................... (Specify) The SDF Form was included in the Statement sent to Reserve Bank with the R Return for the fortnight ending ................. sent on We certify and confirm that we have received the total amount of ..................... as under being the proceeds of exports declared on this form. (Currency amount) Date of receipt
Currency
Credit to Nostro Account in -------------------------------------------- (Country) In our name
(1)
(2)
In the name of* -----------------------------------------------
(3)
** Write the name of the concerned Indian Authorised Dealer Branch.
R.M. Joshi, International Marketing © Oxford University Press 2005
(4)
Debit to NR Rupee Account of a Bank in ----------------------------- (Country) Held with us
Held with* -------------------------------------------
(5)
(6)
Period of R return with which the realisation has been reported to RBI
(7)
Annexure 15.18 FORM : PP EXCHANGE CONTROL (EXPORTERS DECLARATION) ORIGINAL Form Number: (Please see ‘Notes to Exporters’ overleaf) 1. (a) (b)
Name of the Post Office --------------------------------------------------------------------Number and date of Parcel Receipt ----------------------------------------------------------
2.
Exporter’s Name ------------------------------------------------------------------------------
(for RBI
3.
Importer/Exporter Code No. ------------------------------------------------------------
use)
4.
Buyer’s Consignee’s Name and address ---------------------------------------------------------------------
5.
Country of destination ----------------------------------------------------------------------
6.
Nature of contract*(i) CIF/ (ii)C&F/ (iii) FOB/ (iv) Others
--------------------------------------------------------------------------------------------------------------------------------
Specify): -----------------------------------------------------------------------------7.
Date of despatch -----------------------------------------------------------
8.
Type of shipment*(i) Outright Sale/ (ii) Consignment export/ (iii) Others (Specify) -------------------------------------------------------------------------------------
9.
Description of goods: --------------------------------------------------------------------------------------
10.
Quantity of goods: Unit
11.
Currency of Invoice --------------------------------------------------------------------------------[
@
--------------------------------------- Quantity ----------------------------------------------
Tonne/Kilogram/Litre/Cubic Metre/ Sq. Metre/Metre/Number/Others (Specify)]
Where the full export
12.
value is not ascertainable,
Particulars
Analysis of export value: Currency
value expected on sale of goods in the overseas
@ Full Export value
market may be shown No application permission
F.O.B. Value
for remittance/deduction from the declared value on
Freight
account of agency commission and/or
Insurance
discount will be entertained by the
Discount (Rate…)
Reserve Bank or authorised dealer unless these have been declared
Agency Commission (Rate…)
on this form
(For Customs Use) Export Value verified
13.
Customs Assessable Value (Rupees) .......................................................................................................
(Customs Appraiser)
R.M. Joshi, International Marketing © Oxford University Press 2005
Amount
14.
If the export is made under general permission of the Reserve Bank of India, Number and date of its approval -----------------------------------------------------------------
15.
If the export is made under L/C arrangements, name of advising bank in India ---------------------------------------------------------------------------------
16.
State if the payment is to be received through the Asian Clearing Union: *Yes/No -----------------------------------------------------------------
17.
Name & address of bank through whom payment is to be received ---------------------------------------------------------------------
I/We hereby declare that I/We am/are the *Seller/Consignor of the goods in respect of which the declaration is made and that the particulars given above are true and that *(a) the export value as contracted with the buyer is the same as the full export value declared above /*(b) the full export value of goods is not ascertainable at the time of export and that the value declared is that which I/We, having regard to the prevailing market conditions, expect to receive on the sale of goods in the overseas market. ........................................................................................... I/We undertake that I/We will deliver to the bank named above the foreign exchange representing the full export value of the goods on or before in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999. I/We further declare that I/We am/ are resident in India and I/We have a place of business in India. I/We* am/are not in the Caution List of the Reserve Bank of India. State approximate date of delivery which must be within six months from the date of shipment. * Strike out whichever is not applicable. (For A.D.’s use) (Signature of Exporter) Date: Stamp & Signature of Authorised dealer
Address
Date --------------------------------------Bank’s Uniform Code No ----------------------------------------
Notes to Exporters 1.
This form should not be pasted on the Parcel.
2.
The PP form procedure applies to postal exports to all territories outside India excluding Nepal and Bhutan. The PP form should be completed in duplicate in all cases.
3.
The Original should be submitted by the exporter to the Post Office after having it countersigned by an authorised dealer in foreign exchange. The Post Office through which the goods have been despatched will forward the Original to the nearest office of Reserve Bank of India.
4.
All documents relating to export of goods from India must be passed through the medium of an authorised dealer in foreign exchange in India within 21 days of the date of shipment of the goods.
5.
The amount representing the full export value of goods must be realised within six months from the date of shipment.
Note:
Government of India/Indian financial institutions may conclude from time to time Special Trade Agreements with other countries providing for settlement of certain payments from the countries in a specified manner or for exports to be financed from Government to Government Credits. Reserve Bank will advise authorised dealers of such arrangements by issue of circulars. Methods of payment specified in the individual arrangements will have to be followed in such cases. SPACE FOR USE BY RESERVE BANK OF INDIA
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.19 EXCHANGE CONTROL SOFTWARE EXPORT DECLARATION (SOFTEX) FORM (For declaration of Software Exports through data-communication links and receipt of Royalty on the Software Packages/Products exported) FORM NO: AB
ORIGINAL
1. Name and address of the exporter 2. STPI Centre within whose jurisdiction the unit is situated 3. Import-Export Code Number 4. Category of exporter
: STP/EHTP/EPZ/SEZ/100% EOU/DTA unit
5. Buyer’s name and address including country and their relationship with exporting unit (if any) 6. Date and Number of Invoice 7. (a) Whether export contract/purchase order already registered with STPI. (If ‘No’, please attach copy of the contract/purchase order) (b) Does contract stipulate payment of royalty
Yes
No
Yes
No
SECTION-A (For exports through data communication link) 8. Name of authorised datacom STPI/VSNL/DOT/Internet/Others service provider (Please specify) 9. Type of software exported (Please mark ‘4’ on the appropriate box on the left side) (a) Computer Software RBI Code Date Entry jobs and Conversion Software Date Processing
9 0 6
Software Development
9 0 7
Software Product, Packages
9 0 8
Others (Please specify)
9 0 9
(b) Other Software Video/TV Software
9 1 0
Others (Please specify)
9 1 1
10. Analysis of Export Value (a) Full export value of which:– (i) Net value of exports without transmission charges (ii) Transmission charges included in invoice (b) Transmission charges (if payable separately by the overseas client) (c) Deduct: Agency commission, at the rate of ........... % (d) Any other deductions as permitted by RBI (Please specify) (e) Amount to be realised [(a + b) – (c + d)] R.M. Joshi, International Marketing © Oxford University Press 2005
Currency
Amount
11. How export value will be realised (mode of realisation) Please mark ‘4’ on the appropriate box (a) Under L/C
(a) Name and address of ____________________________ Authorised Dealer (b) Authorised Dealer Code No.
(b) Bank Guarantee
(a) Name and address of ____________________________ Authorised Dealer (b) Authorised Dealer Code No. _____________________
(c) Any other arrangement e.g. advance payment, etc. including transfer/remittance to bank account maintained overseas (Please specify)
(a) Name and address of ____________________________ Authorised Dealer (b) Authorised Dealer Code No. _____________________
SECTION-B (For receipt of Royalty on Software Packages/Products exported) 12. Details of Software Packages(s)/Products(s) exported (a) Date of export (b) GR/SDF/PP/SOFTEX Form No. on which exports were declared
___________________________________________________ ___________________________________________________
(c) Royalty agreement details %age and amount of royalty
___________________________________________________
Period or royalty agreement (Enclose copy of Royalty agreement, if not already registered)
___________________________________________________
13. How royalty value will be realised (as defined in Royalty agreement) 14. Calculation of royalty amount (Enclose copy of communication from the foreign customer) 15. Name and address of designated Authorised Dealer in India through whom payment has been received/to be received
R.M. Joshi, International Marketing © Oxford University Press 2005
___________________________________________________ ___________________________________________________ ___________________________________________________ A.D. Code No. _____________________________________
SECTION-C 16. Declaration by exporter I/We hereby declare that I/We am/are the seller of the software in respect of which this declaration is made and that the particulars given above are true and that the value to be received from the buyer represents the export value contracted and declared above. I/We also declare that the software has been developed and exported by using authorised and legitimate datacom links. I/We undertake that I/We will deliver to the bank named above the foreign exchange representing the full value of the software exported as above on or before ................................ (i.e. within six months from the date of invoice/date of last invoice raised during a month), in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999. Place: Stamp Date:
Signature of the Exporter Name: _______________________________ Designation: __________________________
Enclosure: (1) Copy of Export Contract [7(a)] (2) Copy of Royalty Agreement [12(c)] (3) Copy of communication from foreign customer [14] Space for use of the competent authority (i.e. STPI/EPZ/SEZ) on behalf of Ministry of Information Technology Certified that the software described above was actually transmitted and the export/royalty value declared by the exporter has been found to be in order and accepted by us. Place: Date:
(Signature of Designated Official of STPI/EPZ/SEZ on behalf of Ministry of Information Technology) Stamp
Name: _______________________________________________ Designation: __________________________________________
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.20 SHIPPING BILL FOR EXPORT OF DUTIABLE GOODS Duplicate Exporter
SB No. & Date
Invoice No. & Date AR4/AR4A No. & Date
Import-Export Code No.
Q/Cert No. & Date Consignee
RBI Code No. Export Trade Control
Custom House Agent
If export under: Deferred Credit [ Joint Ventures [ Rupee Credit .................. [ Others .............................. [
LIC No.
] ] ] ]
RBI’s Approval/Cir. No. & Date
Pre-Carriage by
Place of Receipt by pre-Carrier
Vessel/Flight No.
Rotation No.
Port of Discharge
S. No.
Marks & Nos.
Type of shipment: Outright Sale Consignment Export Others (Specify)
Port of Loading
Nature of contract: CIF [ Others (Specify)
Country of Destination
Exchange Rate U/S 14 of CA
No. & Kind of Pkgs. Container Nos.
]/CFR [ ]/FOB [ [ ]
[ [ [
] ] ]
]
Currency of Invoice
Quantity
Statistical Code & Description of Goods
Value FOB
Net Weight Gross Weight Total FOB Valus in words Analysis of Export Value
Currency
Amount
Full export value OR where not ascertainable, the value which exporter expects to receive on the sale of goods.
FOB Value Freight Rate
Insurance Commission
Currency ----------------------------------
Discount
Amount ------------------------------------
Other Deductions Sl. No.
Export Traiff No.
Assessable Value unde Sec. 14
CESS
DUTY Rate
Amount
Rate
Amount
Duty payment particulrs
Total Duty & Cess
Collection Stamp
Total Duty/Cess Amount in words: Rupees Declaration: I/We declare that all particulars given herein are true and correct. I/We also attach the declaration(s) under clause No.(s) -----------------------------------Public Notice No ------------------ dated --------------------Signature & Date
R.M. Joshi, International Marketing © Oxford University Press 2005
SHIPPING BILL FOR EXPORT OF DUPLICATE GOODS Duplicate DOCUMENTS SUBMITTED 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.
Invoice Packing List GR Form AR-4/AR-4A Form ETC Licence Indent Acceptance of Contract Letter of Credit QC Certificate Port Trust Document Any other (Specify)
‘LET EXPORT’
[ [ [ [ [ [ [ [ [ [ [
‘ALLOWED FOR SHIPMENT’ Signature
Signature
Vessel’s name may be altered after check with original Entry for Fresh one may be granted to ............................................................................................................................... for the portion shutout or not shipped
Fee Rs.
Received Handed over to C.W.A./Party
Asstt. Commissioner
Contents Received on Board Date
Cashier
Date of Shipment Master of Vessel
Examination Order and Report
R.M. Joshi, International Marketing © Oxford University Press 2005
Customs Officer
] ] ] ] ] ] ] ] ] ] ]
Annexure 15.21 SHIPPING BILL FOR EXPORT OF DUTY FREE GOODS Duplicate Exporter
SB No. & Date
Invoice No. & Date AR4/AR4A No. & Date
Import-Export Code No.
Q/Cert No. & Date Consignee
RBI Code No. Export Trade Control
Custom House Agent
S. No.
LIC No.
Place of Receipt by Pre-Carrier
Vessel/Flight No.
Rotation No.
Marks & Nos.
] ] ] ]
RBI’s Approval/Cir. No. & Date
Pre-Carriage by
Port of Discharge
If export under: Deferred Credit [ Joint Ventures [ Rupee Credit .................. [ Others .............................. [
Type of shipment: Outright Sale Consignment Export Others (Specify)
Port of Loading
Nature of Contract: CIF [ Others (Specify)
Country of Destination
Exchange Rate U/S 14 of CA
No. & Kind of Pkgs. Container Nos.
Statistical Code & Description of Goods
]/CFR [ ]/FOB [ [ ]
[ [ [
] ] ]
]
Currency of Invoice
Quantity
Value FOB
Net Weight Gross Weight Total FOB Valus in words Analysis of Export Value
Currency
Amount
Full export value OR where not ascertainable, the value which exporter expects to receive on the sale of goods.
FOB Value Freight Insurance
Rate
Commission Discount
Currency ---------------------------------Amount ------------------------------------
Other Deductions
Declaration: I/We declare that all particulars given herein are true and correct. I/We also attach the declaration(s) under clause No.(s) .......................................... Public Notice No ..................... dated .........................
R.M. Joshi, International Marketing © Oxford University Press 2005
Signature & Date
SHIPPING BILL FOR EXPORT OF DUTY FREE GOODS Duplicate DOCUMENTS SUBMITTED 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.
Invoice Packing List GR Form AR-4/AR-4A Form ETC Licence Indent Acceptance of Contract Letter of Credit QC Certificate Port Trust Document Any other (Specify)
‘LET EXPORT’
[ [ [ [ [ [ [ [ [ [ [
‘ALLOWED FOR SHIPMENT’ Signature
Signature
Vessel’s name may be altered after check with original Entry for Fresh one may be granted to -----------------------------------------------------------------------------------------------------for the portion shutout or not shipped
Fee Rs.
Received Handed over to C.W.A./Party
Asstt. Commissioner
Contents Received on Board Date
Cashier
Date of Shipment Master of Vessel
Examination Order and Report
R.M. Joshi, International Marketing © Oxford University Press 2005
Customs Officer
] ] ] ] ] ] ] ] ] ] ]
Annexure 15.22 BILL OF EXPORT OF GOODS UNDER CLAIM FOR DUTY DRAWBACK Duplicate Exporter
BE No. & Date
Invoice No. & Date AR4/AR4A No. & Date
Import-Export Code No.
Q/Cert No. & Date Consignee
RBI Code No. Export Trade Control
Custom House Agent
If export under: Deferred Credit Joint Ventures Rupee Credit Others
LIC No.
[ [ [ [
] ] ] ]
RBI’s Approval/Cir. No. & Date
Lorry No./Goods Train & Wagon No.
Type of shipment: Outright Sale Consignment Export Others (Specify)
Originating From
[ [ [
] ] ]
Land Cus. Station
Nature of Contract: CIF [ Others (Specify)
Place of Delivery Country of Destination S. No.
Marks & Nos.
]/CFR [ ]/FOB [ ] [ ] Currency of Invoice
Exchange Rate U/S 14 of CA
No. & Kind of Pkgs. Container Nos.
Quantity
Statistical Code & Description of Goods
Value FOB
Net Weight Gross Weight Total FOB Value in words Analysis of Export Value
Currency
Amount
Full export value OR where not ascertainable, the value which exporter expects to receive on the sale of goods.
FOB Value Freight Insurance
Rate
Commission
Currency ----------------------------------
Discount
Amount ------------------------------------
Other Deductions Sl. No.
Export Traiff No.
Assessable Value unde Sec. 14
DUTY Rate
Amount
CESS Rate
Amount
Total Duty & Cess
Collection stamp
Total Duty/Cess Amount in words: Rupees Declaration: I/We declare that all particulars given herein are true and correct. I/We also attach the declaration(s) under clause No.(s) -----------------------------------Public Notice No ------------------ dated ---------------------
R.M. Joshi, International Marketing © Oxford University Press 2005
Duty payment particulrs
Signature of Exporter CHA & Date
BILL OF EXPORT OF GOODS UNDER CLAIM FOR DUTY DRAWBACK Duplicate I/We claim drawback of Rs ............................. under Sec. 74/75 of Customs Act 1962 and Customs and Central Excise Duty Drawback Rules, 1971. I/We certify that the export goods are new/used for ..................................................... I/We certify that I/We have complied with the conditions laid down in the said Rules 1971 and the conditions subject to which Drawback Rates are applicable. 1.
Name and Address of Bank ............................................................................................... ................................................................................................................................................ ................................................................................................................................................
DOCUMENTS SUBMITTED 1.
Invoice
[
2.
Packing List
[
] ]
3.
GR Form
[
]
4.
AR-4/AR-4A Form
[
]
5.
ETC Licence
[
]
6.
Indent
[
]
2.
Account No. ..........................................................................................................................
7.
Acceptance of Contract
[
]
3.
DBK Ledger No. ..................................................................................................................
8.
Letter of Credit
[
]
9.
QC Certificate
[
]
Any other (Specify)
[
]
10. Item No. in B/E
S. No. & Sub S. No. of DBK Schedule
Qty/Wt. on which DBK Claimed
Value on which DBK claimed
Rates of DBK
Excise
Total Amount in words Rupees ............................................................................................... ......................................................................................................................................................
Amount of DBK
Customs
Excise
Customs
Signature of Exporter/CHA
‘LET EXPORT’
‘ALLOWED FOR SHIPMENT’ Signature of Officer of Customs
Signature of Officer of Customs
Carrier’s Name & Lorry No./Goods Train & Wagon No. may be altered after check with original Entry for Fresh one may be granted to -----------------------------------------------------------------------------------------------------for the portion shutout or not shipped
Fee Rs.
Received Handed over to C.W.A./Party
Signature of Asstt. Commissioner
Contents Received on Board Date
Total
Cashier
Date of Shipment For Carrier
Examination Order and Report
R.M. Joshi, International Marketing © Oxford University Press 2005
Signature of Officer of Customs
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.23 Bill of Entry for Home Consumption Port Code
S = Sea A = Air L = Land
Vessels Name
(1)
Prior Entry Stamp
Rotation No. and Date
PACKAGES No. and Description
[Refer Bill of Entry Regulations, 1976 ] Import Dept. S. No. and Date
Line Number
QUANTITY Marks and Number
(2)
Serial No.
(3)
Unit Code
(4)
Licence No. Customs House Agent Code
Port of Shipment
Country of Origin and Code
GOODS Weight/ Volume Number etc.
(5)
Description R.I.T.C. No. (Give details of each class separately)
(6)
Gross Weight Total Number of Packages (IN WORDS) ........................................ Import Clerk
Customs Tariff heading
(8)
Assessable Value Under Section 14 Customs Act, 1962
Rate Basic
(Rs)
(Rs)
(9)
C.E.T. Item
Auxiliary
Rate Basic
Exemption Notification No. and year
Value for purpose of Section 3 Customs Tariff Act, 1975 (Column 9 + Column 11) (Rs)
(12)
(13)
(14)
(Rs) (11)
Bill of Lading Date ADDITIONAL DUTY
Amount Basic
Auxiliary
(10)
Importer’s Name and Address
Country of Consignment (if different) and Code CUSTOMS DUTY
Nature of duty Code
Exemption Notification No. and year
(7)
Importer Code
Total Amount of Duty (in Words) Rupees ............................. Total (By pin-point typewriter)
Amount Basic Auxiliary
Total Duty Column 11 + Column 15
(Rs)
(Rs.)
Auxiliary
(Rs)
(15)
(16)
Sl. No.
Invoice Value (Foreign Currency) FOB/C&F/ C&I/CIF
Freight
Insurance
Currency Code
Exchange Rate
Lading/ Local Agency Commission
Miscellaneous Charges
Total Value (in Rupees)
Lading Charges
Assessable Value (in Rupees)
1 2 3 4 5 Total T.C. Licence or C.C.P. No. and Date/ Part and S. No./O.G.L. No. Exemption No. and value debited to Licence/C.C.P. (In case of Letter of Authority, Name of person to whom issued, No. and Date) .......................................................................... Licence(s) Registered Licence(s) Audited
To be warehoused within ...................... days from the beginning of the operation of actual removal from docks
Bond registered under No. ................... of ......................... (Date) Supdt. Bond— Bond Clerk .......................................................... Date of Deposit of Goods in the warehouse
[Assistant Commissioner of Preventive Customs] Bond Department Officer
(Declaration to be signed by the Custom House Agent 1. I/We apply for leave to deposit the goods covered by this Bill of Entry in the .................... warehouse being public/private warehouse appointed/Licensed under the Customs Act, 1962. 2. I/We declare that the contents of this Bill of Entry for goods imported against Bill of Lading No. ................. dated ................. are in accordance with the Invoice No. .................. dated .................. and other documents presented herewith. 3. I/We declare that I/We have not received any other document or information showing a different price, value, quantity or description of the said goods and that if at any time hereafter I/we receive any documents from the importer showing a different state of facts, I/we will immediately make the same known to the Commissioner of Customs. N.B.—Where a declaration in this form is made by the Custom House Agent, a declaration in the prescribed form shall be furnished by the importers of the goods covered by this Bill of Entry. ............ 19 ............ Signature of the Custom House Agent
DECLARATION (To be signed by an Importer) With Custom* 1. I/We apply for leave to deposit the goods covered by this Bill of Entry in the warehouse being a public/private House Agent warehouse appointed/licensed under the Customs Act, 1962. 2. I/We declare that the contents of invoice(s) No.(s) dated of M/s and of other documents relating to the goods covered by the said invoice(s) and presented herewith are true and correct in every respect. Without 2. I/We declare that the contents of this Bil of Entry for goods imported against Bill of Leading No. dated are Custom* in accordance with the Invoice No. dated and other documents presented herewith. I/We House Agent also declare that the contents of the above mentioned invoice and documents are true and correct in every respect. 3. I/We declare that I/we have not received and do not know of any other documents of information showing a different price, value (including local payments, whether as commission or otherwise), quantity or description of the said goods and that if at any time hereafter I/we discover any information showing a different state of facts, I/we will immediately make the same known to the ‘Commissioner of Customs’. 4. I/We declare that goods covered by the bill of entry have been imported on our-right purchase/consignment account. 5. I/We am/are not connected with the suppliers/manufactures as:(a) Agent/distribution/indentor/Branch/Subsidiary/concessionaire,and (b) Collaborator entitled to the use of the trade mark, patent or design, (c) Otherwise than as ordinary importers or buyers. 6. I/We declare that the method of invoicing has not changed since the date on which my/our books of accounts and/or agreement with the suppliers were examined previously by the Customs House(s) Signature of Importer Address * Strike out whichever is inapplicable.
R.M. Joshi, International Marketing © Oxford University Press 2005
(FOR CUSTOM HOUSE USE) Documents presented with bill of entry Check here additional documents required.
Date of receipt in:
1. Invoice --------------------------------------------------- Appraising group Central Exchange Unit. 2. Packing List -------------------------------------------- Daily List Trade return 3. Bank Draft ---------------------------------------------- I.A.D. C.R.A.D. 4. Insurance Memo/Policy --------------------------- M.C.D. Key Register M.C.D. Manifest posting 5. Bill of Lading or Delivery Order ---------------------------------------6. Import Licence/Custom Clearance Permit ------------------------------------7. Certificate of Origin -------------------------------8. -------------------------------------------------------------9. -------------------------------------------------------------10. -------------------------------------------------------------[C.B.E. & C. Notification No. 396-Cus., dated 1st August, 1976]
R.M. Joshi, International Marketing © Oxford University Press 2005
On Duplicate Copy Only Permitted removal to Bonded Warehouse under Customs control
Escorted ------------- packages to Bonded Warehouse at --------------------------------------
Proper Officer
Escort Officer
(Actual designation to be indicated)
(Actual designation to be indicated)
Annexure 15.24 Range ......................................... Division ................. Address ............................ Commissionerate ............................ Original (White) Duplicate (Buff) Triplicate (Pink) Quadruplicate (Green) FORM A.R.E. 1 Application for removal of excisable goods for export by (Air/Sea/Post/Land)* To Superintendent of Central Excise (Full Postal Address) 1. Particulars of [Assistant/Deputy Commissioner of Central Excise]/Maritime Commissioner of Central Excise from whom rebate shall be claimed/with whom bond/undertaking is executed and his complete postal address. 2. I/We of propose to export the under-mentioned consignment to Parcel Post under claim for rebate/bond/undertaking*. Particulars of Manufacturer of goods-and his Central Excise Registration No.
No. and Description of packages
(1)
(2)
Value
(7)
Duty Rate
Amt. (Rs.)
(8)
(9)
Gross weight/ Net weight
Marks and Nos. on packages
(3) No. and date of Invoice under which duty was paid/No. and date of bond/ undertaking executed under Rule 19 (10)
(Country of destination) by Air/Sea/Land/
(4)
Quantity of goods
Description of Goods
(5)
(6)
Amount of Rebate Claimed (11)
Remarks
(12)
3. I/We hereby certify that the above-mentioned goods have been manufactured. (a) availing facility/without availing facility of CENVAT credit under CENVAT Credit Rules, 2001. (b) availing facility/without availing facility under Notification 41/2001-Central Excise (N.T.) dated 26th June 2001 issued under rule 18 of Central Excise (No. 2) Rules, 2001. (c) availing facility/without availing facility under Notification 43/2001-Central Excise (N.T.) dated 26th June 2001 issued under rule 19 of Central Excise (No. 2) Rules, 2001. 4. I/We hereby declare that the export is in discharge of the export obligation under a Quantity based Advance Licence/Under Claim of Duty Drawback under Customs & Central Excise Duties Drawback Rules, 1995. 5. I/We hereby declare that the above particulars are true and correctly stated. Time of Removal Singature of owner or his Authorised agent with date. Name in Block Letters & Designation (SEAL)
R.M. Joshi, International Marketing © Oxford University Press 2005
PART A Certification by Central Excise Office and/or CENVAT Account Entry No. 1. Certified that duty has been paid by debit entry in the Personal Ledger Account No. or recorded as payable in Daily Stock Account, on the goods described overleaf. OR under Rule 19 of Central Excise (No. 2) Rules, 2001 with the [F. No. Certified that the owner has entered into Bond No. ], duly accepted by the Assistant Commissioner/Deputy Commissioner of Central Excise on (Date). and found that the particulars stated and the description of goods given 2. Certified that I have opened and examined the packages No. with Marks overleaf and the packing list (if any) are correct and that all the packages have been stuffed in the container No. and the same has been sealed with Central Excise Seal/One Time Seal (OTS) No. 3. I have verified with the records, the exporter is only availing the export incentives, as specified in box No. 6 and found it to be true. 4. Certified that I have drawn three representative samples from the consignment (wherever necessary) and have handed over, two sets thereof duly sealed to the exporter/his authorised representative. Place ..................................... Date ...................................... Signature Signature (Name in Block Letters) Superintendent of Central Excise
(Name in Block Letters) Inspector of Central Excise
PART B CERTIFICATION BY THE CUSTOMS OFFICER Certified that the consignment was shipped under my supervision under Shipping Bill No. dated by S.S./Flight No. which left on the day of (Month ) (year) OR Certified that the above mentioned consignment was stuffed in Container No. belonging to Shipping Line based on the “Let Export Order” given on day of (Month) (year) on the Shipping Bill No. dated and sealed by seal/one time lock No. in my supervision and the container was handed over to the Custodian M/s for being shipped via (Name of the Port). OR in its original condition Certified that the above-mentioned consignment has been duly identified and has passed the land frontier today at under Bill of Exports No. Place Date . Signature (Name and designation of the Customs Officer in Block Letters)/(Seal) PART C EXPORT BY POST Certified that the consignment described overleaf has been despatched by foreign post to
on
day of 200
.
Place ..................................... Date ...................................... Signature of Post Master (Seal)
R.M. Joshi, International Marketing © Oxford University Press 2005
PART D REBATE SANCTION ORDER (On Original, Duplicate and Triplicate) Refund Order No. dated
dated
Rebate of Rs
(Rupees
) sanctioned vide Cheque No.
Place ..................................... Date ...................................... Assistant/Deputy Commissioner/Maritime Commissioner of Central Excise *Strike out inapplicable portions. NOTE:
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.25 ARE 2 No. Original (White) Duplicate (Buff) Triplicate (Pink) Quadruplicate (Green) Quintuplicate (Blue) Form A.R.E. 2 Combined application for removal of goods for export under claim for rebate of duty paid on excisable materials used in the manufacture and packing of such goods and removal of dutiable excisable goods for export under claim for rebate of finished stage Central Excise Duty or under bond without payment of finished stage Central Excise Duty leviable on export goods. To The Superintendent of Central Excise. (Address) __________________ (full postal address) 1. Particulars of the Assistant Commissioner of Central Excise or the Deputy Commissioner of Central Excise from whom rebate shall be claimed/with whome bond is executed and his complete postal address _____________________________________ 2. I/We ________________ of _____________ propose to export the under mentioned goods (details of which are given in Table 1 below) to (country of destination) by *air/sea/land/post parcel* under claim for rebate of duty paid on excisable materials used in the manufacture and packing of such goods. 3. *The finished goods being exported are not dutiable or We intended to claim the rebate of Cental Excise Duty paid on clearances of goods for export under notification 40/2001-Central Excise (N.T.) dated 26th June, 2001 issued under Rule 18 of Central Excise (No. 2) Rules, 2001. or The Export goods are intended to be cleared without payment of Central Excise Duty under notification 42/2001-Central Excise (N.T) dated 26th June, 2001 issued under Rule 19 of Central Excise (No. 2) Rules, 2001. TABLE 1 (Details of goods to be exported) Sl. No.
Description of packages
1
2
Marks & Nos. on packages
3
Gross weight
Net weight and quantity of goods**
Description on of finished goods
Value
4
5
6
7
Finished Stage Central Excise Duty Rate Amount
8
9
Invoice No. & date executed under
10
Bond/ Undertaking under Rule 18 rule 19 (if any)
Amount of Rebate Claimed
Remarks
11
12
13
*Strike out portion not applicable **Quantity of goods to be furnished in units of sale where it is different than weight. #Write NA where exports are under bond/letter of undertaking in terms of Rule 19 or where goods are not chargeable to duty
R.M. Joshi, International Marketing © Oxford University Press 2005
TABLE 2 Details of duty paid excisable Materials and Packing materials used in manufacture of export goods for which rebate under notification is being claimed Sl. No.
(1)
Name/ description of materials/ packing with technical specification/ Quantity (2)
Central Excise Tariff Subheading
(3)
Unit
(4)
Qty used
(5)
Name of Supplier
Invoice No. & Value/ Unit Rs.
Assessable value/Unit Rs.
(6)
(7)
(8)
Rate of Central Excise duty
(9)
Duty Amt. per unit Rs.
(10)
Total Wastages Recoverable
Irrecoverable
(11)
(12)
Rebate admissible under Rule 18 Rs.
(13)
dated
Remarks
(14)
Declaration: (a) We hereby certify that we have not availed facility of CENVAT credit under CENVAT Credit Rules, 2001 (b) We hereby declare that the export is not in discharge of export obligation under a Value based Advance Licence issued prior to 31.03.95 (c) We hereby declare that the materials on which input stage rebate in claimed are not sought to be imported under a Quantity Based Advance Licence issued prior to 31.03.95. (d) We further declare that we shall not claim any Drawback on export of the consignment covered under this application. (e) I/We hereby declare that the above particulars are true and correctly stated. (f) We have been granted permission by Assistant Commissioner of Central Excise or Deputy Commissioner of Central Excise Vide C. No. date for working under Notification dated . Time of Removal _______________ Signature of owner or his authorised agent with date Name in Block Letters & Designation SEAL Note 1: The A.R.E. 2 should be submitted by the manufacturer at least 24 hours intended removal of goods for export, to the superintendent of Central Excise. Note 2: A running serial of the factory starting with one every financial year should be allotted to every A.R.E. 2 FOR DEPARTMENT USE PART A Certification by the Central Excise Officer 1. Certified that * duty has been paid on the goods described above or duty is payable as recoded at entry number in Daily Stock Account. or *the owner has entered into B-1 bond No. /given on Undertaking under Rule 19 of Central Excise (No. 2) Rules, 2001 with the or *the finished goods being exported are not dutiable. 2. Certified that I have opened and examined the packages No. and found that the particulars stated and the description of goods given with overleaf read with the invoice and the packing list (if any) correct *[and that all the packages have been stuffed in the container No. Marks ]* and the same has been sealed with Central Excise Seal/*One Time Seal (OST) No. 3. I have verifed with the records, the declaration of the manufacture given at Sl. No. 3 overleaf regarding non availment of credit under rule CENVAT Rules and found it to be true. 4. Certified that I have drawn three representative samples from the consignment and have handed over two sets thereof duty sealed to the manufacturer/ his authorised representative. (wherever feasible)
R.M. Joshi, International Marketing © Oxford University Press 2005
5. Certified that the material consumption’s indicated in Table 2 overleaf are in accordance with the declaration No. on Place: _________________________ Date: __________________________ Signature (Name in Block Letters) Superintendent of Central Excise
filed by
Signature (Name in Block Letters) Inspector of Central Excise
* Strike out inapplicable portions Note 3: The details given in table 2 may be verified by the Superintendent of Central Excise subsequent to clearances. For this purpose a detailed verification report may be submitted by the Superintendent to the Assistant Commissioner of Central Excise along with Triplicate copy of A.R.E. 2. Note 4: The original duplicate and sixtuplicate shall be returned to the manufacturer for presenting to the Customs Officer. PART B Certification by the Customs Officer 1. Certified that I have examined the consignment described overleaf, and the seals on the packages were found intact and I have satisfied myself that particulars of the consignment are as specified overleaf except for the shortages mentioned below: 2. Certified that the exports are not under Duty Drawback Scheme. It is further certified that exports are not in discharge of export obligation under Value Based Advance Licence or a Quantity Based Advance Licence issued before 31.03.95. 3. Certified that all copies of Shipping Bill/Bill of export contain endorsement o A.R.E. 2 No. in the space provided for indicating A.R.E. 1. 4. Certified that the consignment was shipped under my supervision under *Shipping Bill No./Bill of Export No. dated which on /which passed the frontier on . left for 5. Duplicate copy of A.R.E. 2 Forwarded to Assistant/Deputy Commissioner of Central Excise on . Place Date
Signature (Name and designation of the Customs Officer in Block Letters) (Seal)
Note 5: The customs shall send the duplicate to the address given at Sl. No. 1 overleaf and handover original and sixtuplicate to the exporter PART C* Rebate Sanction Order Under Rule 18(1) (On Original, Duplicate and Triplicate) Refund Order No. dated ).
dated
Rebate of Rs
(Rupees
sanctioned vide cheque No.
Place __________________________ Date __________________________ Assistant/Deputy Commissioner of Central Excise PART D Rebate Sanction Order under rule 18(2) (On Original, Duplicate and Triplicate) Refund Order No. dated
dated
Rebate of Rs
(Rupees
sanctioned vide cheque No.
Place __________________________ Date __________________________ Assistant/Deputy Commissioner of Central Excise *Strike out inapplicable portions
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.26 Serial Number
/
-
(Financial Year)
Range Division Commissionerate FORM CT-1 Certificate for procurement of excisable goods for export without payment of duty This is to certify that, (1) The exporter has furnished a Bond in Form (Specific/General]* for Rs , which has been accepted by the Assistant Commissioner of on the day of the (month) (Year). Central Excise/the Deputy Commissioner of Central Excise in F. No. OR Mr./Messers. (Name and address) is/are registered under rule 9 of Central Excise (No. 2) Rules, 2001 in this Range, having registration number ____________________ has furnished an undertaking in the form specified under Notification No./2001-Central Excise (N.T.) dated to the Assistant Commissioner of Central Excise/the Deputy Commissioner of Central Excise, (Name of the Divison or the Office) F. No. on the day of the (month) (year). who has accepted the undertaking in (2) The above-said exporter/manufacturer-exporter is permitted to obtain excisable goods for export under rule 19 of the Central Excise (No. 2) Rules, 2001 as per details specified overleaf. This certificate is valid upto one year from the date of issue specified below. Name and Signature of the Superintendent of Central Excise [“Seal”] Dated: (Address of the Range Office)
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.27 FORMAT OF IMPORTER-EXPORTER CODE NUMBER GOVERNMENT OF INDIA MINISTRY OF COMMERCE & INDUSTRY O/O JT./ D.Y. DIRECTOR GENERAL OF FOREIGN TRADE/Development Commissioner’s --------------------------------------------------------------------------------------------------------------------------------------------------(Full Address) CERTIFICATE OF IMPORTER-EXPORTER CODE (IEC) NUMBER ---------------------------------------------------------------------------------------------------------1. Name
:
.................................................................................................................................................
2. Address
:
................................................................................................................................................. ................................................................................................................................................. ................................................................................................................................................. Pin [ ] [ ] [ ] [ ] [ ] [ ]
3. Address of the Branches/ Division/Units/factories, if any.
:
................................................................................................................................................. ................................................................................................................................................. .................................................................................................................................................
4. IEC Number
:
.................................................................................................................................................
5. Date of issue
:
.................................................................................................................................................
6. PAN Number
:
[ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] (Signature of the Issuing Authority)
Pin [ ] [ ] [ ] [ ] [ ] [ ]
Name : ................................................................................................................................................. Designation : ................................................................................................................................................. (Official Stamp) Place __________________________ Date __________________________ (Issued from File No. ______________________ ) Note: In case of any change in the name/address or constitution of IEC holder, the IEC holder shall cease to be eligible to import or export against the IEC number after expiry of 60 days from the date of such change unless in the meantime, the consequential changes are effected in the IEC by the concerned licensing authority.
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.28 FORMAT OF REGISTRATION-CUM-MEMBERSHIP CERTIFICATE (EXPORT PROMOTION COUNCIL/COMMODITY BOARD/DEVELOPMENT AUTHORITY) As per the provision of Paragraph 2.44 of the Policy and Paragraph 3.12.2 of Handbook (Vol. 1)
(1) Name of the exporter
:
M/s ......................................................................................................
(2) IEC number
:
[ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ]
(3) Address of Registered/Head office.
:
............................................................................................................. ............................................................................................................. .............................................................................................................
(4) Date of establishment
:
.............................................................................................................
(5) Description of goods for which registered
:
(6) Registration number (7) Registered as:
:
(8) Name(s) of proprietor/ partner(s)/director(s)/Karta
:
(a) Manufacturer exporter (b) Merchant exporter (c) Merchant cum manufacturer exporter
This certificate is issued as per the details of our records and is subject to the conditions laid down in the relevant scheme of registration of this council. (Signature of the competent officer of the E. P. Council) Name ............................................................. Designation ............................................................. Seal Valid/renewed upto
Date of issue Space for endorsement of any amendments in this certificate
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.29 PROFORMA FOR FURNISHING OF EXPORT RETURNS Note: Please see with paragraph 2.54 of Handbook (Vol. 1) 1. Name of the firm/company
:
2. IEC number
:
3. Address
:
4. Tel no.
:
5. Fax no.
:
6. E-mail address
:
7. Website
:
8. Details of exports
:
Period
[1]
Item(s)
Quantity, if applicable
Country(s) of export (item wise)
Value of export during the period (in Rs)
Cumulative exports (1.4.2003 onwards) (in Rs)
[2]
[3]
[4]
[5]
[6]
Cumulative exports (in words) : ..................................................................
DECLARATION I/We hereby declare that the above statements are true and correct to the best of my/our knowledge and belief.
Stamp Seal/Stamp Date Signature Name Designation
R.M. Joshi, International Marketing © Oxford University Press 2005
(To be printed overleaf) To be filled by the exporter For Procuring Goods under the procedure specified under Notification No. 42/2001-Central Excise (N.T.) dated 26th June, 2001 issued rule 19 of the Central Excise (No. 2) Rules, 2001 Name and address of the factory/ warehouse/place of storage of the supplier Registration Number of the factory/warehouse
Details of the goods to be procured Sl. No.
Description
Quantity
Value
Duty involved
I hereby declare that I have made a provisional debit of Ruppes (in both words and figures) in the Bond Account dated and on this day and after the above mentioned debit, the balance in the Bond Account is Rs at Serial No. OR Please find attested copy of the specific bond/undertaking details of which is specified by the Superintendent of Central Excise (address) overleaf. (Dated signature of the Exporter(s) or his/their authorised agents and their seal)
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.30 BRIEF SPECIMEN CONTRACT FORM FOR EXPORTS AND IMPORTS 1. Name and address of the parties
(state correct appellation and complete address of the parties)
2. We, the above named parties have entered into this contract for the sale/purchase, etc on this
(date) at
(Place),
(state briefly the purpose of the contract)
subject to the following terms and conditions:
(a) Goods Quantity Quality (Describe the quantity, quality and other specifications of the goods precisely as per agreement. An agency for inspection/certification of quality and/or quantity may also be stipulated). (b) Price Mode of Payment [Quote the price, terms, i.e. ex-works/FOB (free on board)/CIF (cost Insurance, freight) etc. in the currency agreed upon and describe the mode of payment i.e. payment against L/C (letter of credit)/DA (document against acceptance)/DP (document against payment) etc. It is also desirable to mention the exchange rate.] (c) Shipment (Specify date of delivery and the maximum period upto which delivery could be delayed and for which reasons. Port of Shipment and of delivery should be mentioned). (d) Packing and marking (Requirements to be specified precisely). (e) Insurance (State the type of insurance cover required i.e. FPA (free from particular average)/WA (with average)/All Risks, etc. State also the party responsible for the insurance). (f) Brokerage/Commission (if any payable may be mentioned). (g) Passing of the property and of risk. (The property or ownership of the goods and the risk shall finally pass to the buyer at such stage as the parties may agree, i.e. when the goods are delivered at the seller’s place of work/pass the ship’s rails/are covered by insurance etc. as per agreed terms).
Arbitration Arbitration clause recommended by the Indian Council of Arbitration: “All disputes or differences whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of this contract or the breach thereof shall be settled by arbitration in accordance with the Rules of Arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties” (or any other arbitration clause that may be agreed upon between the parties). 3. Any other special condition, prevalent in or relevant to the particular line of trade or transaction, may also be specified. Sd/- Seller Sd/- Buyer Source: Indian Council of Arbitration
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.31 SHIPPING INSTRUCTIONS Exporter
Exporter’s Ref.
Invoice No. & Date Buyer’s Order No. & Date Other Reference(s)
Consignee
Freight Forwarder/CHA
Notify Country of Origin of Goods
Pre-Carriage by
Place of Receipt by Pre-carrier
Vessel/Flight No.
Port of Loading
Port of Discharge
Place of Delivery
Country of Final Destination
FOB value for customs purpose Real value for customs purpose Invoice FOB C&F CIF
Rs. Rs. Rs. Rs. Rs.
Drawback Schedule No. Drawback Rate
Marks & Nos./ Container No.
No. & Kind of Pkgs.
Description of Goods
Quantity
Amount
Rate
Net Weight Gross Weight INSTRUCTIONS 1. Please collect goods from .................................................................... ................................................................................................................. 2. Freight paid [ ] To pay [ ] 3. Ship before ............................................................................................. 4. Type of Shipping Bill Free/DBK/Dutiable 5. Insurance covered by us/consignee/by you for Rs. ......................... 6. Cheque for Rs. ............................. as advance enclosed. 7. Send documents to ............................................................................... 8. Any other instruction
DOCUMENTS ENCLOSED Contract [ ] Letter of Credit [ ] AR4/AR4A [ ] GR [ ] Invoice [ ] Packing List [ ] Declarations [ ]
Total
Q.C. & Preshipment Inspection Certificate Quota Certificate Railway/Lorry Receipt Freight Certificate
[ [ [ [
] ] ] ]
To The Receiving Authority Please receive for shipment the goods described herein subject to FFFAI Standard Trading Conditions, ® Signature & Date
Declaration:
R.M. Joshi, International Marketing © Oxford University Press 2005
Annexure 15.32 LETTER TO BANK FOR COLLECTION/NEGOTIATION OF DOCUMENTS Drawer (Exporter)
Exporter’s Ref.
Invoice No. & Date Buyer’s Order No. & Date RBI Code No.
IE Code
Drawee (Consignee)
Drawee (if other than consignee)
Bank
ECGC Policy No. & Date
For Bank’s Use
Pre-Carriage by
Place of Receipt by Pre-carrier
Vessel/Flight No.
Port of Loading
Port of Discharge
Final Destination
Please receive the following documents for disposal as per instructions:
1.
Invoice No. & Date
2.
Packing List No. & Date
3.
Bill of Lading No. & Date/ CTD No. & Date
Instructions (Please tick [
] as required)
Number
1.
Collect
[
Commercial
..................................................
2.
*Purchase/Discount
[
]
Consular
..................................................
3.
*Despatch documents by registered air mail/courier
[
]
Customs
..................................................
4.
*Release documents against payment/acceptance
[
]
5.
*Cable advice of non-payment/non-acceptance
[
]
6.
*In case of non-payment/non-acceptance, protest/do not protest
[
]
7.
Negotiable documents drawn under L/C No./ issued by
[
]
8.
Credit our A/c No./
[
]
9.
*Advice payment by Telex/Cable/Fax/SWIFT
[
]
Documents
.................................................. Original
..................................................
Non-negotiable
..................................................
]
Air Way Bill No. & Date
..................................................
Post Parcel Receipt No. & Date
..................................................
4.
Certificate of Origin No. & Date
..................................................
5.
GSP Certificate of Origin No. & Date
10.* Deduct charges/collect charges from
[
]
6.
Inspection Certificate No. & Date
11.
*Do not waive charges/interest recoverable from drawee
[
]
7.
Insurance Policy/Certificate No. & Date
..................................................
12.
Collect interest @
[
]
8.
Draft No. & Date
Sight
..................................................
Usance
..................................................
13.* Adjust our packing credit A/c and/or credit the proceeds to cash credit/current account.
[
]
14.
In case of need, refer to
[
]
15.
Return Copies of Bank Certificates and Copies of Commercial Invoice duly certified by you.
[
]
16.
Return L/C after negotiation.
[
]
17.
Any other instruction (Specify)
............................................ Amount 9.
Letter of Credit
..................................................
............................................ Amount ............................................ Expiry Date 10.
GR No. & Date
11.
Bank Certificate
..................................................
12.
Copy of Declaration to ECGC regarding shipment
..................................................
13.
Any other document (Specify)
..................................................
on realisation of payment
p.a. from
..................................................
Signature & Date Declaration: I/We declare that the particulars given herein are true and correct and that I/We accept the bank’s conditions printed overleaf
R.M. Joshi, International Marketing © Oxford University Press 2005
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