EXHIBITOR MANUAL
India Rubber Expo & Tyre Show 2013 The Gateway to the World of Rubber Opportunities
th
7 International Rubber Exhibition, Conference & Tyre Show Date: 22nd to 24th January 2013. Venue: Bombay Exhibition Centre, Mumbai, India.
TABLE OF CONTENTS Chairman's Message Fact Sheet Helpful Reminders Exhibitor Equipment & Services Exhibitor Publicity & Promotional Services Time Schedule for Booking Services Security In-hail Freight Handling No Delivery / Replenishment / Removal of Exhibits during Exhibition Hours Manning of Stalls Film / Audio Visual Demonstration Dilapidations Force Majeure Authority on the Premises Observance of Rules & Regulations Safety Utilities-Power, Compressed Air & Water Floral Decorations Schedule for Handing Over / Move In / Dismantling / Removal of Exhibits Display and Stand Decoration - Guidelines Administration of Exhibition Hall Storage, Cleaning Liabilities & Insurance of Exhibits / Personnel / Visitors Entry / Exit Procedure Schedule of Arrival of Exhibits Exhibitor Badge Instruction Stand Assistance Liability on Account of Damage to BEC Properties General Fire & Safety Regulations Electrical Supply & Installations Demonstration and Working of Exhibits Stand Fittings Regulations - Shell & Bare Procedure for Removal of Exhibits after Exhibition Stall Erection Bare Space Exhibitors Stand Design Approval Details of Accessories Provided Under Shell Scheme & other Services Provided to Exhibitors List of Official Service Providers Site Handling of Exhibits / Procedures / Tariff Check List for Participants ITPO Approval Letter Forms Additional Display Accessories 3
04 05 06 06 06 07 07 08 08 08 08 09 09 09 09 09 09 10 10 11 12 12 13 13 13 13 14 14 14 15 15 15 16 16 17 17 18 18 21 23 24 26 36
CHAIRMAN'S MESSAGE Greetings, best wishes to all and a hearty welcome to IRE & Tyre Show 2013 organized by the “All India Rubber Industries Association”. Friends, The overwhelming response and support received to this seventh biennial expo INDIA RUBBER EXPO 2013 is highly encouraging and I thank all the Exhibitors, Organizations, Sponsors and Supporters for this. I am glad to announce the concurrent Tyre Show along with Rubber Expo. This showcases the strength of the entire Rubber Industry under one roof. The Conference is structured to benefit in a practical way all sectors of industry viz. Large, Medium, Micro and Small. For the first time Workshops will be conducted in parallel with the Conference. We trust the Workshops will provide answers to some of the FAQ's of the micro and small scale industries. Another highlight of the Expo is the Buyer-Seller Meet organized by Capexil. About 30 Buyers have been identified internationally and for the first time a Vendor Meet will be conducted where major buyers of Rubber Products from Auto Component Industry, the Railways and the Defense will be invited to participate. In line with one of the important objectives of AIRIA viz., its interest in the growth of the Micro and Small Scale Industries, smaller stalls are being introduced for the benefit of this Sector. Besides the above, a highly relaxing Cultural Event that will be a mix of the East and West is planned for your pleasure and relaxation. The IRE Committee and team would like to thank you and would like that the same tempo is kept up till the end of IRE 2013. We shall make your visit and stay a profitable and comfortable one I invite you to join us to make the IRE 2013 a mega and memorable event. Till then best wishes and regards
Ashok Mittal Chairman, IRE & Tyre Show 2013.
4
FACT SHEET Name of the Event
:
India Rubber Expo 2013 & Tyre Show
Dates
:
22nd -24th January 2013 (Tuesday - Thursday)
Venue
:
Bombay Exhibition Centre, Goregaon Mumbai, India
Exhibition Timings
:
10.00 to 6.30 pm on all days
Closure of the Exhibition
:
Visitor Registration Counter will close at 4.00 pm on 24th Jan 201
Number of Participants
:
Around 500 Companies
Participating Countries
:
India, China, USA, Germany, Japan, Korea, Hong Kong,UK, Sri-Lanka, UAE, Thailand, Israel, Taiwan, Malaysia, SingaporeAfrica, Vietnam, Cambodia, Turkey, Saudi Arabia. Nigeria. Greece, Italy.
Product Coverage
:
Automotive Tyres /Tubes, Auto Rubber Parts and Components, Belts & Beltings (Conveyor Belts, V Belts, Transmission Belts, Fan Belts, etc) Rubber Hoses, Rubber Sheeting, Rubber Cots & Aprons, Camelback Products & Latex Products, Hygienic and Pharmaceutical Rubber Products, Moulded and Extruded Rubber Goods, Rubber Profiles, Retreading materials, Rubber Canvas / Footwear, Sports Goods, Raw Materials, Rubber Chemicals, Machinery & Testing Equipment, Services
Concurrent Events Expo
:
Technical Conference, Workshop & Buyer - Seller Meet
Partner Associations
:
IRI; Rubber Division (American Chemical Society); DKG; CAPEXIL; Rubber Board India; ATMA; IRMRA.
Media Partners
:
Rubber India; Rubber India Weekly; Rubber Asia; Polymers & Tyre Asia; GV; Indian/International Rubber Journal; Rubber Chem Review; Tradeindia.com; ICE; Creation
Office Address
:
INDIA RUBBER EXPO 2013 & TYRE SHOW 601, Pramukh Plaza, B-Wing 485 Cardinal Gracious Road Chakala, Andheri (East), Mumbai - 400099 Phone : 28392095/28392107 Fax : +91-22-6710 3211 Email :
[email protected]
Website
:
www.indiarubberexpo.in
5
GENERAL INFORMATION PLEASE READ YOUR EXHIBITOR SERVICE MANUAL CAREFULLY. THE INFORMATION IT CONTAINS WILL HELP YOU SAVE TIME & MONEY. 1.
Helpful Reminders about Ordering: a. Be sure to order your essential services in advance, including additional electrical services, Compressed Air Connection, Furniture, other Special requests. b. Place your orders with payments to ensure that your order is fulfilled. Try not to order on-site. c. Bring copies of all your advance order forms for ready reference.
2.
Helpful Reminders on Shipping: a. Ship your freight via a recognized and reliable transport agency only to ensure that they arrive on your target date. b. Be sure to remove all old shipping labels and attach clean labels, with your company name clearly marked, on each carton / case. c. While making your shipping plans to the show, plan for return of articles after the show is o v e r . Make sure that someone knowledgeable from your company will be on-site; to oversee the out bound shipment of your display and equipment.. d. While transporting your exhibits to the site, Central Excise / Sales Tax documentation must accompany the consignment (Transporter's copy) e. Be clear and specify what type of freight is desired e.g. overnight a.m., p.m. second day or deferred service. f. Clear instructions on how the consignment is to be shipped - target date, venue, stall number / hall, accurate description or piece count..
3.
On-site: Set up booth on time.
4.
Booth Equipment and Services: a. Exhibit Supplies: The exhibitors can be provided with extra electrical and furniture on payment. Request for such services should be received before 15th Dec 2012 b. No cancellation of order will be taken on-site.
5.
Exhibitor Publicity & Promotional Services: a. Business Centre-Convention Centre : Business meetings and conferences may be conducted at the business centre which is made for the purpose. Exhibitors are requested to make use of the business centre which houses essential communication facilities viz. computers, internet, telephones, fax machines, photocopy (subject to availability) b. Media Centre- Convention Centre: A fully furnished and operational media centre will be provided to the press for exclusive coverage of the show. The centre will have computers, fax machines, etc. c. Exhibition Invitation Cards: Invitation cards for the exhibition are provided to every participating company well before the show. In case you require additional cards, please contact the show organizers to avoid last minute disappointment. P.S: The invitation card does not entitle free entry. 6
GENERAL INFORMATION d.
e.
Printed Promotional Material: Exhibitors may distribute printed promotional materials, gifts, giveaways etc. from within their own stand. However, no such distribution/promotion should be done from outside the stand area or from any other common area within or near the tradeshow premises. No banners, posters etc should be put up anywhere within the Exhibition Complex, unless expressly authorized in writing by the organizers. Exhibitors may also note that putting up of hoardings, banners, posters etc on roads & other common area, without permission of the respective Municipal Corporation is an offence, attracting penalty. Expo Directory: The Show directory offers a good exposure to the company both during and after the show. The exhibitors' directory gives product profile, company names, addresses and telephone numbers. A limited number of pages are available for advertisements. If any exhibitor wants to place an advertisement in the Rubber Expo 2013 Directory, please get in touch with the India Rubber Expo office.
Last date for booking advt. space & providing Exhibitor Information: 30th Nov 2012 f. Other Services: Car & Two Wheeler parking, Official Photographer, Video, Certificate of participation, Canteen Cafeteria, Coffee, Tea shop, Mineral water dispenser, Public address system, First Aid, Ambulance, Fire Brigade, IRE Information Centre, Computerized Visitor registration, Internet, TV. Coverage of the show is available at the venue 6.
7.
Time Schedule for booking services: Services Water, Power & Air Requirements
Deadline 15th Dec 2012
Security: Badges may be obtained from Bombay Exhibition Centre - "India Rubber Expo 2013 & Tyre Show", Registration Counter. Badges must be worn at all times to gain admittance to the exhibition hall. a. b.
c.
During show days, exhibitors are allowed to enter 30 minutes prior to the opening of the s h o w each day and be allowed to remain 30 minutes after the close of the show Hand carried items or equipment going out of the exhibition hall will require an exit pass. A company letter-head with item description and the quantity must be mentioned and the stamp of “IRE 2013” be obtained from the control room / site office Round the clock security arrangements have been made for the entire trade-show. However, exhibitors are requested to cover their merchandise and preferably also block the entrance to their stands by using temporary curtains, rope barriers or furniture before leaving every day.
ORGANIZERS ARE NOT RESPONSIBLE FOR ANY THEFT OF UNATTENDED ARTICLES FROM THE SHOW
7
GENERAL INFORMATION d.
e.
f.
Exhibitors are requested to inform the organizers in case they require security personnel on payment basis for their booths during set-up and dismantling. No security staff other than those authorized by the organizers will be allowed in exhibition halls. The halls will be sealed during non-show hours and hence nobody will be permitted to remain in the exhibition hall after the exhibition has closed for the day. While the show organizers will maintain security surveillance at all times throughout the Exhibition, exhibitors are reminded that goods will be risk-prone immediately after the show closes on the final day. Please be sure that your stand is not left unattended at this time. Particular care should be taken of small portable items, tools and instruments and high value items. For security reasons unattended packages/objects are liable to be removed instantly.
8.
In-Hall Freight Handling: India Rubber Expo 2013 has appointed R.E. Rogers India Pvt Ltd as the logistics service provider for India Rubber Expo 2013. The detailed guidelines on in-hall freight handling and charges applicable is on page no. 18 of this Manual. To provide security, safety and protection against damage to the exhibition hall and in the interest of an efficient, coordinate move-in and move-out of goods, no exhibitor's trucks, cars, forklifts, or handling equipment (trolleys, lift jacks, etc.,) will be allowed inside the exhibition hall. All exhibitors are required to give weight, dimension, and power requirements of each exhibit in the prescribed FORM 6 BEFORE 15th DEC 2012.
9.
No Delivery /Replenishment /Removal of exhibits during exhibition hours Removal or delivery of exhibits and other exhibition stores in and out of the exhibition hall durin the exhibition hours is not permitted. Such removal, delivery or replenishment of stock may only be carried out before opening hours in the morning or after closing time in the evening. To remove any item or your display from the Hall during the show days 'EXIT PASS' (form 2) must be obtained from the Organizers' Office. This is necessary for security reasons. At the end of the show on 24th January 2013, exhibitors may arrange for packing and clearance of their exhibits. All goods must be removed from the site by 0800 hours on 25th Jan 2013. After that time, materials stand and exhibits will be considered abandoned and will be disposed of and penalty for unauthorized occupation of BEC premises will be levied
10.
Manning of stands /audio/ video equipment: All booths must be properly staffed and remain operational throughout the exhibition hours of the exhibition. Exhibitors should not participate in any activity, which causes or is likely to cause disturbance to visitors or other exhibitors. In particular, audio / visual display equipment must be positioned and sound levels so adjusted to avoid disturbance to neighboring booths. In the event of any disagreement, the decision of show organizers in this matter is final.
11.
Censorship of Film/Audio Demonstration: Cassettes, tapes and other materials should have been cleared by the respective authorities. A copy of the tapes / CDs with relevant approval certificates must be submitted to the India Rubber Expo office by 15th Dec 2012.. 8
GENERAL INFORMATION 12.
Dilapidation: Exhibitors are responsible for the cost of making well or replacing any damages or dilapidation to the exhibition premises, whether caused by themselves, their agents, contractors or by any person or persons employed or engaged on their behalf by such agents or contractors. The cost of making good any damage will be assessed by the official shell scheme contractor and charged to the exhibitor. The show organizers in consultation with BEC will inspect the hall before build-up and after dismantling of the stalls.
13.
Force Majeure: The Exhibition may be postponed, shortened or extended due to any cause, whatsoever outside the control of the show organizers. The Show organizers shall not be responsible for any loss sustained by the exhibitors, directly or indirectly, on account of elements of nature, force majeure or orders and directives imposed by any governmental authority. In the event of such circumstances, the organizers may refund some part of the amount paid by the participants at their sole discretion. Their decision in this regard is final.
14.
Authority on the premises: The show organizers shall be responsible for and be entitled to act as the owners of the premises throughout the tenancy period. The decision of the show organizers on any problem or dispute will be final. The organizers have the right to regulate admission of visitors and exhibitors into the fair.
15.
Observance of Rules & Regulations: All Exhibitors and their personnel must observe the rules and regulations stated in this exhibitor's manual, and the Rules & Regulations accompanying the exhibitor's contract, while working or present in the exhibition halls.
16.
Safety and Behavior: No person present inside the exhibition halls is to behave or act in a manner that may cause harm, injury or damage to other persons or exhibits, nor to exhibition hall property or fixtures.
17.
Space Utilities: a. Additional Power : Ashatrics has been appointed as our Official Power Suppliers Any exhibitor, who needs Additional Power must fill the Power form enclosed (FORM 3) within and send to us latest by 15th Dec 2012 so that supply can be arranged accordingly. The Power will be provided at an extra charge, as on Page number b. Compressed air and water : Matoshree has been appointed as our official compressed air and water suppliers. Any exhibitors who needs compressed air and water must fill the compressed air and water form enclolsed (FORM 4) within and send to us latest by 15th December 2012 so that the supply can be arranged accordingly. The compressed air will be provided at an extra charge as on Page number
18.
Return of Rental Furniture: Please check that nothing is left inside drawers or cupboards when returning the furniture to the contractor. In case of any material left inside the drawers/cupboard, organizers do not take the responsibility for the same. 9
GENERAL INFORMATION 19.
Decorations Flowers / Plants: Cut flowers, bouquets, etc. are available on payment. Kindly contact our Official Floral contractor, details of which will be intimated to you shortly. Potted plants are also available on payment Schedule for handing over of exhibition space to participants / moving in exhibits / dismantling of booths and removal of exhibits IRE 2013 - ON SITE SCHEDULE FOR EXHIBITORS
Particulars
Date
Time
01
Handing over of BARE SPACE
20-Jan
0900 hrs
02
Moving in of machineries / Heavy exhibits
20-Jan
1030 hrs
03
Handing over of SHELL SCHEME STALLS
21-Jan
1200 hrs
04
Stall lighting / Socket power supply SHELL SCHEME STALLS
21-Jan
1600 hrs
05
Power supply for machinery testing
21-Jan
1200 hrs
06
Compressed air for machinery testing
21-Jan
1200 hrs
07
Cut off time for m/c, forklift, crane etc to move out
21-Jan
1800 hrs
08
Cut off time for bare space stalls to clear pathway
21-Jan
2130 hrs
09
Passage carpeting to start
21-Jan
2230 hrs
10
Completion of passage carpeting / House keeping
22-Jan
0700 hrs
11
Inauguration of CONFERENCE
22-Jan
1000 hrs
12
ERemoval of pathway carpet
24-Jan
1830 hrs
13
Dismantling of stalls
24-Jan
1930 hrs
14
Removal of hand carrying exhibits
24-Jan
1930 hrs
15
Handing over of hall to BEC for final cleaning
24-Jan
2130 hrs
16
Handing over of hall to BEC for final cleaning
25-Jan
0800 hrs
Sr. No
All exhibits must be unpacked and the exhibits should be positioned by 21st th January 2013 before 2000 Hrs. The general service contractor will start laying the carpets on the aisle at that time. Exhibitors may remain in the hall to work but all activities must be confined to their exhibit space. Please have all crates and cartons unpacked so that they may be removed to keep the aisle clear. All booths internal work must be completed latest by 21st January 2013 by 2100 hrs. Exhibitors many begin to pack their equipment when the show closes on 24th Jan 2013 at 1700 hrs. All hallutilities will be disconnected at this time. Exhibitors are requested to keep the aisles clear of cartons and crates to enable removal of aisle carpeting. Exhibit booth dismantling will begin immediately after the exhibition is over on 24th January 2013 at 1930 hrs. All exhibits and materials are to be cleared of the Hall before 0800 hrs on 25th January 2013. Penalty will be levied on late clearance. 10
GENERAL INFORMATION 21.
Display and Stand Decoration – Guidelines Construction and decoration of stands will be governed by the following guidelines. a.
Products / exhibits particularly the operative machines must be placed at least 1 meter away from the boundary of open sides of the stand. No part of any exhibit should project out of the stand boundaries.
B.
Clustering or crowding of exhibits in the stands is not allowed. At least 1 meter gap between two machines / exhibits must be provided. Overall 30% of the stand space must be left free for movement of visitors and safety during demonstration of exhibits..
c.
All machines / equipment should be placed in such a way that they would indicate the normal operating position on the shop floor.
d.
Grouting or drilling in the walls / floor is not allowed. However in case of heavy machines, Exhibitors may be allowed to install at their own cost concrete blocks / platforms on the polyethylene sheet without damaging the floor.
e.
Partitions and / or dividers in the stand are allowed subject to the following conditions: These are not erected in the open side of the stand. The height of the partition or divider does not exceed 1.75 mtrs, Both sides of the partition wall are properly finished or painted; particularly the side from the neighboring stand side should not look unfinished. It would be desirable that side partitions are made with MUTUAL agreement with neighboring booths.
f.
Display panels, name boards, sample holders, photographs and other display materials are permitted in the stand subject to condition that their height does not exceed 2.5 mtrs.
g.
Any construction above 2.5 mtrs or Double storey stall will be charged at Rs. 4,000/- per sq mt.Exhibitors who have taken bare space must submit their booth construction and decoration plan to the organizers and take their concurrence before start of construction. The complete Drawing of the stall/s has to be provided by 30th Nov 2012
h.
Showcases are permitted subject to the condition that their height does not exceed 1.5 mtrs and they are placed at least 1 mtr away from the open side of the stand.
i.
Spotlights, small machine lamps or reading lamps are permitted provided these are fitted along the stand structure erected within the limits of above mentioned specified heights
J.
Exhibitors should not take support of any permanent structure in Exhibition Hall for decoration purposes.
k.
Electrical wiring should conform to safety standards.
l.
Noise levels should be within permissible limits.
m.
The height of any exhibit or panel should not exceed 2.5 mtrs. 11
GENERAL INFORMATION n.
Used machinery should not be displayed.
o.
Exhibiting companies that share a common booth back wall boundary line should allow 9”of space from the common booth boundary line when setting up the construction of their exhibit back wall to allow a total of 18” access to electrical and utility outlets..
p.
Exhibitors must bear responsibility for the performance and behaviour of their appointed contractors.
q.
No part of any structure may extend beyond the boundaries of the site allocated.
r.
No suspensions are to be made from the ceiling of the exhibition halls. No fixing to be made to the floor, walls or any part of the buildings.
s.
A suitable floor covering, such as a carpet or matting must be provided for all stands.
t.
A back wall, except in the case of an island or peninsula stand, must be provided.
22.
Stall Design and Decoration: For Shell Scheme Stalls, RMB & Co has been appointed as the Official Infrastructure Service Provider for additional accessories please fill the FORM 9 and forward the same to the Expo office before 15th Dec. 2012. Details of RMB & Co on Page No. 18 of this manual For Bare Space Stalls the organizers are pleased to recommend stall designers. Exhibitors can contact them for their stall Designing, Display Panels & other such decoration work. Contact details are available on Page No. 20
23.
Administration of Exhibition Hall: The Administration of exhibition hall will be controlled by IRE from its Site Office in Bombay Exhibition Centre control room. Participants should contact IRE staff at the Site Office for taking possession of their stall and for information as to how to obtain various exhibition services. Representatives of the Clearing / Forwarding agencies, Travel Agencies, Shell Contractors, etc., will be available at the IRE Site office for support and assistance to the participants.
24.
Storage, Cleaning, Removal of Waste: Arrangement for storage facilities for package cases, surplus material, etc may be coordinated with the Official Logistics service providers. Service charges are payable to the logistics service agency. During the move-in, construction of stands and removal of exhibits, the passageways in the exhibition halls must not be obstructed with exhibits, construction material or debris. Contractors of stalls are responsible for removing their own off-cuts/ waste each day of the build and breakdown. Exhibitors are requested to place the waste bins in the aisle at the closing hours of the show each day from where it will be removed by the cleaners. The show organizers reserve the right to invoice exhibitors for placing excessive packing materials, discarded crates or cartons and stand building materials on the aisles. Exhibitors are advised to use waste bins in their stalls for throwing waste material. 12
GENERAL INFORMATION 25. Liabilities and Insurance: The show organizers will not accept liability for loss or damage to any exhibit or injury to exhibitors' personnel at any time. India Rubber Expo does not ensure the personnel and property of individual exhibitors whether in transit or within or outside the tradeshow premises. Exhibitors must ensure their personal merchandise, equipment, furniture, fittings, etc adequately. Please submit a copy of the same to the 'Manager Administration' 30 days prior to the exhibition date. E-mail :
[email protected]. It would be advisable for the exhibitors to take insurance policies covering the following: a. Machinery & other Exhibits. b. Transit and loading & un-loading of machines. c. Exhibition personnel d. Third parties (Visitors) 26.
Entry/ Exit Procedure: Admit pass is to be taken from the organizers office for taking possession of booths (FORMS 1 & 2). The transporter is required to show the Admit pass invoice and packing list of the exhibits from India Rubber Expo 2013 to the security office at the gate. Representatives taking possession of the stand should carry an authorization letter from the participating company. All participants will be provided with a check-in kit. All exhibitors will be issued Exit Passes after 14 00 hrs on 24th January 2013 provided all dues are settled. The Exit passes will be issued to you at your stand itself. Kindly pack your material into transportable packages after procuring the Exit pass. The copies of the permission granted will be retained by the following: a. BEC Security Dept. - One Copy at gate b. BEC Control room - One copy at gate c. Exhibitor - One copy d. Organizer - One copy Four copies of this form must be handed over to India Rubber Expo 2013 office by 12 00 hrs on24th January 2013. These forms will be scrutinized by site office and will be returned to the exhibitors from 16 00 hrs on 24th January 2013. The organizers will not be responsible for any delay in removing the materials due to delay in submitting the forms.
27. Schedule of Arrival of exhibits: The exhibitors have to coordinate with the logistics service agency, viz. R E Rogers and plan the schedule of taking their exhibits inside the exhibition. The Show office should also be informed in advance of the schedule worked out by the exhibitor. Exhibitors who have very light machines/equipment/tools can bring their exhibits from 12 00 hrs on 21st Jan 2013. In order to avoid last minute rush and strain on the material handling facility, exhibitors are requested to co-operate with the agencies for movement of exhibits inside the halls. 28. Exhibitor Badge Instruction: Service badges are for booth personnel only. (Those who need access the show floor for set- up prior to opening of the show). Do not request exhibitor badges for invited guests, visitors & company executives who will not be working in your booth. Exhibitor identification badges for your exhibit staff must be ordered using the form attached. Please complete and return the form immediately. You may fax the form and register in advance. Confirmations will be faxed or emailed in advance on receipt of the form. 13
GENERAL INFORMATION 29.
Stand Assistance: Male or female stand assistants with tradeshow experience and fluency in English and Hindi can be used by the exhibitors. It is advised that you may hire your stand assistants a day before the exhibition so that you can brief them properly about your products and the organization. The Charges of the Hostess are between Rs. 1500 – 1800 per day per personnel within the official working hours of the exhibition. Kindly contact the agency, details is available on Page No. 19 For any Special Host/Hostess prerequisite please contact the Site Expo Office
30.
Liability account of damage to BEC and others: Any damage to floor or structure, fittings etc., of BEC, other exhibitors, official service providers will have to be made good by exhibitors
31.
General Fire and Safety Regulations: a. Exhibitors should ensure that all materials used in construction and decoration of stall and exhibits are fire retardant. b. All exits, entry areas and exit aisles must be kept clear and unobstructed. c. The furniture display of the exhibitor must strictly be contained within the exhibitor's stand area and should not protrude into the aisle. d. Compressed gas cylinders, including LPG are prohibited in the exhibition area. e. All temporary wiring must be accessible and the aisle must be free from debris and storage material. f. No storage of any kind is allowed behind booths or near electrical services. g. All electrical wiring, fitting etc will be done strictly by the organizer's authorized electrical contractors.. h. All empty cartons and crates must be removed and arrangements for storage are to be made by exhibitors direct. I. Flammable or combustible liquids are prohibited inside the buildings. j. Helium balloons are not allowed inside the halls. k. No live fire is allowed. Note: SMOKING IS STRICTLY PROHIBITED INSIDE THE EXHIBITION HALLS.
32.
Care of building and Equipment: Exhibitors or their agents must not damage or deface the exhibition facility or exhibits and equipment of other exhibitors. When such damage occurs, the concerned exhibitors responsible are liable to the owner of the property so damaged.
33.
Children: Children under 16 years will not be permitted on the show floor during move-ins, show hours and move-outs.
34.
Transportation Regulations: No standing or parking of vehicles will be allowed inside the exhibition hall. No overnight parking of trucks/tempos is permitted on the exhibition days during move-ins, show hours & move-outs. 14
GENERAL INFORMATION 35.
Electrical Supply & Installations: Hall lighting will be provided by show organizers. The standard electrical voltage available for use on stands at the exhibition is 230 volts single - phase A.C. at 50Hz, and 415 volts 4-wire-three- phase and neutral alternating at 50Hz. Fluctuations can be expected. Exhibitors whose equipment is particularly sensitive should arrange for stabilizers. Organizers will not be responsible for any damage to machine due to power fluctuations. Supplies to stands will normally be switched off at source 30 minutes after the exhibition closes each day (15 minutes on the final day). Any exhibitor requiring electrical power supply at times other than show hours should make applications to the management office before 15th Dec 2012 for checking up feasibility for such services. Supplies cannot be arranged at short notice. Cost of additional supply must be borne by the exhibitor Exhibitors who have ordered additional electrical items in advance are requested to show the location of extras on their booth design. All electrical installations on stands must be carried out by the official electrical contractor. It is essential that all exhibitors submit the prescribed form (Form 3) on Power Requirement as per deadline 15th Dec 2012. NB: Flashing lights and neon-signs are not permitted.
36.
Demonstration and Working of Exhibits: Any exhibitor intending to demonstrate exhibit on his stand must: a. Provide the organizers with full details in writing of any working exhibits involving moving parts, lasers or other hazardous exhibits. b. Give proper consideration to the safety conditions under which the exhibits will be demonstrated, including safety guards and screens to prevent accident or injury to both visitors and staff. c. Cause no annoyance to visitors or other exhibitors. Where a high level of noise, heat, or other objectionable factors are involved, demonstrations may only take place at the times stipulated by the show organizers who reserve the right to terminate a demonstration at any time. d. Ensure that no naked flame is used in any demonstration in the exhibition premises. e. Isolate controls and switches so that machinery cannot be activated by accident or interference by visitors. f. In case of dispute, the show organizers ruling will be final.
37.
Stand Fittings Regulations (Official Shell Scheme): a.
b.
C.
No additional stand fittings or display may be attached to the shell stand structure. No nailing or drilling will be allowed. If you require assistance in hanging or displaying your exhibits, please consult the official Shell Contractor. Please note that internal dimension of shell-scheme stands are approximately 5 cm smaller than the contracted area as the walls are contained within the booth. No Painting or wall papering of the shell stand panels will be allowed. Exhibitor who wish to have panels painted must inform the official shell scheme contractor who will provide estimates on cost Involved. No free standing fitment may exceed a height of 2.5 m or extend beyond the boundaries of site Allocated.
15
GENERAL INFORMATION d.
Any change to the type or color of the floor covering provided, must be by prior permission of with the shell scheme contractor. Any cost incurred must be borne by the exhibitor.
e.
No financial credit will be given by the organizers for any package item not utilized.
F.
Shell Scheme Exhibitor's Package will include Furniture and fitting as per respective stand areas mentioned in the table on Page no.18 and Fascia with Stall Number & Company's name in English.
38.
Exhibitors must bear the responsibility for performance and behavior of their appointed contractors:
39.
Procedure for Removal of Exhibits after the Exhibition: a. b. c.
d. e. f. g. h. 40.
Packing of materials should not be started before 17 00 hrs on 24nd January 2013 Moving of hand carried goods and light equipment (hand carried without use of rollers) should commence at 18 30 hrs on 24th January 2013. The premises will be handed over to BEC by 08 00 hrs on 25th January 2013 by which time all exhibitors should remove their materials/ exhibits from BEC. Participants are requested to take care of their stalls/ goods.. Heavy exhibits requiring forklift/ cranes can be moved out by 2000 hrs on 24th January 2013. All participants are requested to organize necessary transport arrangements in line with the above schedule.. Participants who do not follow the above schedule and do not remove their exhibits/ materials will be charged penalty as determined by the organizers. All participants are requested to co-operate in smooth moving-out The Organisers will not be responsible for any items/articles left behind by the exhibitors
Important: The organizers reserve the right to modify/ change any of the guidelines/ provisions/ rules/ regulations/ timings/ schedule at anytime in the interest of the exhibition and their decision in this regard will be final.
41.
Stall Erection: Exhibitors are advised to follow guidelines specified by the organizers and the Rules & Regulations of India Rubber Expo 2013. The organizers
42.
a.
Would not correspond with the advertising agents. However if any information clarification required by the exhibitors themselves, the same can be obtained from the office of INDIA RUBBER EXPO 2013
b.
All demonstration and promotional activities must take place within your exhibit space. There shall not be any distribution of pamphlets or brochures outside your exhibition space.
Sound Systems / Presentations a.
The organizers reserve the right to restrict operation of exhibits, because of noise, vibrations, method of operation or any other reason. The sound level from any booth shall not intrude into adjacent exhibit areas. 16
GENERAL INFORMATION b. c. d.
43.
44.
Presentations should be confined to the exhibitor's booth to avoid disturbance to the neighboring booths. No banners will be allowed without prior approval. Stall designs and Mezzanine floors (in bare space) should be erected within the stipulated height i.e. 3.5 mtrs laid down by Bombay Exhibition Centre.
Bare Space Exhibitors: a.
Bare space exhibitors will not be eligible for Shell Scheme Package. They will be provided only with bare exhibition space, where they will be required to construct their own stall.
b.
All exhibitors will be provided with common amenities/ services as follows:
• • • •
General lighting and AC in the exhibition hall. Carpeting in the common passages. Common security inside and outside the exhibition hall. Daily cleaning of gangways.
Stand Design Approval: 'Manager Exhibition' is responsible for regulating unauthorized construction and safety of the site. Exhibitors must get their stall designs approved by our 'Manager Exhibition' before 15th Dec 2012 as we will be required to submit all the designs to the representative government bodies also. Construction without the approval of designs will not be permitted under any circumstances. For further details please contact INDIA RUBBER EXPO 2013 601, Pramukh Plaza, B-Wing, 485 Cardinal Gracious Road, Chakala, Andheri (East) Mumbai-400099 Phone : +91 -22-28329167 Fax : +91 22 6710 3211 Email :
[email protected] Website: www.indiarubberexpo.in
17
GENERAL INFORMATION Area
Table
Chair
Spotlight
5 amp socket
Dustbin
6 sqm
1
1
2
1
1
9 sqm
1
2
3
1
1
12 sqm
1
2
4
1
1
18/20 sqm
2
3
4
2
1
24 sqm
2
4
6
2
1
36 sqm
3
5
8
2
2
LIST OF OFFICIAL SERVICE PROVIDERS Service
Company
Contact Details
INFRASTRUCTURE SERVICE PROVIDER & ADDITIONAL FURNITURE
RMB EVENT MANAGEMENT PVT. LTD
G Pooran 104, Bajaj Bhavan, Nariman Point, Mumbai – 400021 Phone : +91 22 2202 3416 / 3090 3455 / 56 Fax : +91 22 22027415 / 6636 0521 HP : + 91 9322905314 Email :
[email protected]/
[email protected] [email protected] Website : www.rmbevents.com For General Information Marshal Lopes +91 8446402063
ON-SITE EXHIBIT HANDLING
R.E. Rogers India Pvt Ltd Details on Form 6
Sudhir Dhawan 501/502, Midas, Sahar Plaza Complex, Mathuradas Vasanji Road, Andheri(E), Mumbai- 400059 Phone : +91-22-28203845/30880315 Fax : +91 -22-28208942 HP : +91 9920728175 / 09342235345 Email :
[email protected] [email protected]
18
LIST OF OFFICIAL SERVICE PROVIDERS Service
Company
Contact Details
COMPRESSED AIR & WATER
MATOSHRI Construction Co. Details on Form 4
Rajan Mangle Office : Ground Floor, Room No 30 Sarvodaya Trust Bldg, Gokhale Road (S), Near Portugese Church, Dadar (W), Mumbai – 400028 Mobile : 9820355492 / 9820255491 Fax : +91 22 2422 8330 Email :
[email protected]
ELECTRICAL SERVICES
Ashatrics Details on Form 3
HOTEL BOOKINGS
INTEGRATED HOTEL & CONFERENCE MANGEMENT A division of LePassage to India
A A Chougle C/o. Pramod j Raut, 2 D Bhaskar Naik Wadi, Off Aarey Raod, Goregaon (e) Mumbai: 400063 Phone : +91-29276284. Mobile : +91-9821372312/ 9322858286. Email :
[email protected] Mr. Aman Kalra First Floor. Khil House (Orchid Hotel Compound) 70/C, Nehru Road, Vile Parle (East), Mumbai 400099 Phone : +91-22-33744546 Mobile : +91-9004429292 Fax : +91-120-3341501 Email :
[email protected] Website : www.tui-ice.in
STAND ASSISTANCE (Host / Hostess)
PREMIER Marketing Rs. 1500-1800/-per day
Ms. Smita / Ms. Renuka Uchil E-203, Krishna Bldg, Vasant Sagar Complex, Thakur Village, Kandivali (E), Mumbai – 400101 Phone : +91 9820024536/9833588648 Mobile : +91 9820214536 Email :
[email protected] /
[email protected] Website : www.premiermktg.in
19
LIST OF OFFICIAL SERVICE PROVIDERS Service STALL DESIGNERS
Company CONSUMER LINKS MARKETING PVT. LTD.
Contact Details
STALL DESIGNERS
R M B EVENT MANAGEMENTPVT. LTD.
STALL DESIGNERS
ELEGANT PROMOTIONS PVT LTD
STALL DESIGNERS
BRADE EVENTS & EXHIBITIONS
STALL DESIGNERS
ROOTS GLOBAL (P) LTD
20
Mr. Jateen Rajput 601, Saba Palace, 4th Road, Khar West Mumbai - 400 052 Phone : +91 22 26000773 / 74 / 75 Mobile : +91 8108666622 Email :
[email protected] Website : www.consumerlinks.co.in Mr. Marshall Lopes 104, Bajaj Bhavan, Nariman Point Mumbai – 400021 Phone : +91 22 30903455 / 56 Fax : +91 22 22027415 / 6636 0521 Email :
[email protected] /
[email protected] Mobile : +91 8446402063 Website : www.rmbevents.com Mr. Sachin K Gavad / Mr. Ganesh Gavad Sayba Shopping Centre, B-8, 1st Floor,Next to New Post Office, New Mill RoadKurla (W), Mumbai – 400 070. Phone : 9833766433 Mobile : 09769436110 / 09892372724 Email :
[email protected] [email protected] Mr. Jarar Ahmed / Mr. Akash Plot No 85, Cidco Service, Industrial Area, Sector 1-A, Shiravane, Nerul, Navi Mumbai,- 400706, India. Phone : +91 22 2771 9671 / 2771 9672 / 2771 9673 / 2771 9674 Fax : +91 22 2771 9671 Mobile : 9223579681/9223579680 Email :
[email protected] Website : www.brade.in Mr. Milind Deshak ,Pravasi Industrial EstateB34, Kotkar Road, Goregaon (E), Mumbai – 400063, INDIA Phone : +91 22 2871 0324, Fax : +91 22 2871 0323 Mobile : +91 9870755522 Email :
[email protected] Website : www.rootsglobal.in
SITE HANDLING OF EXHIBITS / SERVICE PROVIDER PROCEDURE R E ROGERS INDIA PVT LTD has been appointed as the official site handling Agency for INDIA RUBBER EXPO 2013. Exhibitors are advised to finalize their site handling arrangements with them by sending Logistics Services Requirements Form through email before 30th November 2012. Freight vehicles of exhibitors, who have not made prior arrangements with the Organizer and their official site handling agencies, will not be allowed entry into Trade Center Complex. Exhibitors should pay the service charges to the concerned agency directly for the services. Hiring of labour or equipment for exhibit handling at site from any agency, other than the appointed agency is not permitted. Exhibitors are advised to deal with approved agency directly for handling their exhibits at site and not through any other clearing and forwarding agency which they may use for bringing exhibits to the site. Cases weighing upto 50 kgs can be hand carried by exhibitors. However, handling of heavier cases will have to be entrusted to the appointed agency only. ARRIVAL AND INSTALLATION OF EXHIBITS Site handling services for exhibits will be operational from 0900 -2100 from 19th -21st January 2013. Movement of any exhibits and stall construction materials on 22nd January 2013 will not be permitted. A general Schedule for arrival of exhibits based on location of individual stands, weight & dimension of exhibits, will be advised by the Organizer and site handling agency and all exhibitors are expected to follow it. This will facilitate smoother handling of exhibits. Exhibits arriving later than the schedule specified by the Organizer and official site handling agency will not be permitted for display at the exhibition. The Organizer's decision in this regard will be final and binding.. On arrival at Bombay Exhibition Center, freight vehicle drivers must park the vehicle in the parking area and contact the site handling agency viz. site office of R E ROGERS INDIA PVT LTD. The agency will provide a job order for the entry of the vehicle into Bombay Exhibition Centre. The vehicle will drive to the respective exhibition hall for off loading of exhibits, as directed by the official site handling agency and security. After unloading of exhibits, freight vehicles must leave the Bombay Exhibition Centre complex immediately. Charges on the same basis would be applicable f or the return movement as well.
21
THE CHARGES FOR THE SITE HANDLING OF EXHIBITS APPLICABLE FOR PACKAGES WEIGHING UPTO 2 TONES ONLY Charges for off -loading from vehicle, shifting to booth and unpacking at one go for single piece weighing not more than 3000 kgs 1. Off-loading and shifting to booth (One lift only): 2. Unpacking & Placement of Exhibits 3. Depalletization of Exhibits (only in case of Palletize Machines) 4. Positioning & Re-positioning of the Exhibits (each time) 5. Removal of Empties for storage & return of empty cases after the close of exhibition 6. Repacking of Exhibits 7. Palletization of Exhibits (only in case of Palletize Machines) 8. Shifting from Booth & Loading
Rs.300/- per 500 Kgs or part there off. Rs.300/- per 500 Kgs or part there off. Rs.300/- per 500 Kgs or part there off. Rs.300/- per 500 Kgs Minimum Rs. 300 Rs.250/- per CBM Rs.300/- per 500 Kgs or part there off Rs.300/- per 500 Kgs or part there off Rs.300/- per 500 Kgs or part there off
HANDLING / STORAGE OF EMPTIES: @ RS.300/- PER CBM / PER WEEK (Minimum 1 CBM=333 KGS) Heavy Lift surcharge applicable in addition to the basic handling charges as mentioned in Point 1 above HIRE OF EQUIPMENT FOR ASSEMBLY AND ERECTION OF MACHINES Hydraulic
2 Tons
Rs. 150/- per hour
Minimum Rs. 150/-
3 Tons
Rs. 750/- per hour
Minimum Rs. 750/-
5 Tons
Rs. 200/- per hour
Minimum Rs. 200/-
10 Tons
Rs. 350/- per hour
Minimum Rs. 350/-
Rs. 50/- per hour
Minimum Rs. 50/-
Pallets Forklift Crane Labour
Conditions for Site Handling · The Tariff is applicable for local exhibitor / cargo. · Volume weight or actual weight, whichever is higher, will be applicable · LR/AWB/BL or weight, whichever is higher, will be applicable. · The exhibitor will have to sign the job order & accordingly the amount to be settled in cash. · The exhibitor to cover the site handling risk should cover insurance. · Exhibitors shall not be allowed to use outside labour or any outside handling equipment. · In case the machine is bare on the base, the removal of base would be treated as unpacking and would be charge accordingly. · The above charges are not applicable to the exhibits cleared as temporary imports. TAXES AS APPLICABLE TO BE CHARGED EXTRA 22
CHECK LIST FOR PARTICIPANTS 1.
Letter Pads to be brought for various purposes including Admit/Exit pass purpose
2.
Company's Rubber Stamp
3.
Design approval requisition typed in letter head as per format (FORM 8) of this manual
4.
Gate passes typed in letter head as per format (FORMS 1 & 2)
5.
Booth possession requisition typed in letter head as per format (FORM 1) of this manual
6.
Additional requirements like Power, Air & waterConnection ordered with the organizer. (FORMS 3 & 4)
7.
Orders to be placed for Hostess & Additional Display Accessories with our Official Service Providers.
8.
Weigh Bridge Certificate : It is mandatory for exhibitors to produce a weigh bridge certificate indicating exact weight of the exhibits along with the Form 5. There should not be any variation between the details indicated in this form and the actual at the exhibition ground.
9.
Coordinate with, official logistics Service Providers for arrival & placement of exhibitors stalls (FORM 6).
10.
Fire and safety/security forms precautions. Insurance coverage for exhibits on those manning the stalls.
11.
Additional requirements for Display Accessories ordered with the organiser (FORM 9).
THE FOLLOWING ARE PROHIBITED IN THE STALLS 1. 2. 3. 4. 5. 6. 7. 8. 9.
Pasting of any material on Pillars and Channels. Pasting of full area Graphics & Posters. Using of additional adhesives for pasting of Graphics & Poster. Nailing or Drilling on the Pillars, Channels and Panels. Cutting, Spillage & Damage of Carpets. Damaging / Breaking of Glass Items provided in the stalls. Hanging and Attaching Display Items on Name Boards. Fixing of Additional Fittings and Mechanical Fittings on Pillars, Channels and Panels. Cost of damages will be collected from the Participants, before removal of the exhibits.
For any further clarification, please contact the Official Stall Contractor.
23
ITPO FORM Reference: No. 144-ITPO/ (244)/APP./2011 Date: 09/04/2012 Phone: 23371830 All India Rubber Industries Association 601, Pramukh Plaza, B Wing, 485, Cardinal Gracious Road, Chakala Andheri (E), Mumbai- 400099. Sub: Approval for holding of India Rubber Expo 2013 and Tyre Show, January 22nd -24th, 2013 at Bombay Exhibition Center, Mumbai. Ref: Your Application/ Letter dated nil, 2011 Dear Sir, India Trade Promotion Organization (ITPO), in exercise of powers conferred on it vide customs Notification No.3 dated 9.1.1989 as amended by notification No.66 dated 16.3.1995, approves the holding of the above event subject to the following: Products Covered: All Raw Materials Connected with rubber and tyre manufacturing machineries and Finished Products, in Rubber and Tyre Sector. Overseas Participation From: Australia, Austria, Bangladesh, Bahrain, Belarus, Belgium, Brazil, Bulgaria, Canada, China, Chile, Colombia, Czech Republic, Democratic Republic of Congo, Vietnam, Denmark, Egypt, Finland, France, Germany, Greece, Hong Kong, Hungary, Indonesia, Iran, Ireland, Israel, Italy, Japan, Kenya, Mauritius, Malaysia, Mexico, Namibia, Nepal, Netherlands, Nigeria, Oman, Yemen, Panama, Peru, Poland, Philippines, Qatar, Russia, Romania, Saudi Arabia, Singapore, South Africa, South Korea, Spain, Sweden, Switzerland, Slovak, Sri Lanka, Tanzania, Thailand, turkey, U.K, Uganda, Ukraine, U.A.E, U.S.A. Note: in case of participation from Taiwan and Pakistan, you are advised to obtain NOC from coordination Division, Ministry of External Affairs, Govt. of India, New Delhi and Ministry of Home Affairs, Govt. of India, New Delhi. b)
The approval is issued to your organization and not to any individual person or participant in your exhibition. The facility of duty free temporary import will be available only to foreign exhibitors/ participants, who have confirmed their participation in the above exhibition by remitting bparticipation fee in foreign exchange. Temporary import will be allowed under ATA Carnet System and/or against undertakings, Bond or Bank Guarantee as required by the customs authorities in India. In this connection, Ministry of Finance (Department Of Revenue) Notifications No. 157/90- Cus, 14/90-(NT)-Cus, No.158/90-Cus all dated 29.3.90, as amended from time to time and central Board of Excise and Customs circular No.55-CBEC dated 3.8.1998, etc. refer.
Registered Office: Pragati Bhawan, Pragati Maidan, New Delhi-110001 Tel: 23371540, 23371491 Fax: 91-11-23371492 E Mail:
[email protected] Website: www.indiatradefair.com
24
ITPO FORM -2-
India Rubber Expo 2013 & Tyre Show January 22nd – 24th, 2013 c) d) e) f)
g)
h) i)
The exhibition will be open to general public or to particular section of the general public for which it has relevance; and will be in public interest. The goods will be re-exported within a given period of six months from the date of import or any other period, as may be stipulated by the Customs Authorities in India. Parties/ exhibitors whose intention is to sell or dispose of exhibits in India should not avail the facility of duty-free import of exhibits facility extended through this letter. Participation charges from all foreign participants should be collected in foreign currency. Temporary importation may be facilitated only to those exhibitors who pay participation charges in foreign exchange The approval is in no way indicative of sponsorship or support of the event by ITPO and any projection of such indication by the organizers by using the name or logo of ITPO would render withdrawal/ cancellation of this letter. ITPO reserves the right to withdraw/ cancel the approval at any time without assigning any reason. A copy of the report of the event with one copy of fair catalogue/ exhibitors list should be submitted to ITPO within one month of the conclusion of the event.
Please acknowledge receipt of this letter. Yours faithfully, (Sangeeta Sharma) Manager (Mktg)
25
FORM 1 FORMAT FOR ADMIT PASS (To be typed/ photocopied on the Exhibitor's Letter Head as per the format given below) (Four copies to be brought) To, The Convenor, INDIA RUBBER EXPO 2013 601, Pramukh Plaza, B wing, 485 Cardinal Gracious Road, Opp Proctor & Gamble, Chakala, Andheri (E) Mumbai -400099. Request for handing over possession of space for stall erection Stall No Please hand over possession of space allotted to us, to our representative
(Name and Designation). We have paid all the dues as per the Debit Notes sent by you Signature
:
Name
:
Designation
:
Exhibitors Company
:
Date
:
Please present this form in duplicate in your letter head to the Organizers Office for authorization. Authorization will be done in the Organizers Office from 4.00 p.m. on 19th January to 4.00 p.m. on 21st January 2013. The following documents are to be enclosed along with this form (1)
Invoice / Delivery Challan
(2)
Packing List
(3)
Weigh Bridge Certificates [I] Empty Load & [ii] with exhibits To be brought by person while taking possession of stall. Possession will be given only when all dues are cleared. 26
FORM 2 FORMAT FOR EXIT PASS (To be typed/ photocopied on the Exhibitor's Letter Head as per the format given below) (Four copies to be brought) To, The Convenor, INDIA RUBBER EXPO 2013 601, Pramukh Plaza, B wing, 485 Cardinal Gracious Road, Opp Proctor & Gamble, Chakala, Andheri (E) Mumbai -400099 Important Note: The Final Exit pass will be issued only if all the dues are cleared. Must be submitted in quadruplicate on company letter heads on or before 23th January 2013. Your requisition must be typed & duly completed as per the format given below. Please allow us to take out the following items from Bombay Exhibition Centre, which were brought for display at "INDIA RUBBER EXPO 2013
S. No
Items
No. of Cases / Packing
1. 2. 3. 4. 5.
Name Designation Company Stall No/s Signature Date
: : : : : :
Note: Please note that early submission will help in smooth Exit from Bombay Exhibition Center, Mumbai. To be given at the Site Office of Organizer before 20th January 2013. 27
FORM 3 ADDITIONAL SERVICES REQUISITION FORM (Photocopy of the Filled-in -form on the Exhibitor's Letter Head to be submitted to the INDIA RUBBER EXPO Office) EXHIBITOR's NAME BOOTH NO. 1.
ELECTRIC POWER (PER KW) FOR EXHIBITS & LIGHTING For Single Phase : Each Additional Point
Rupees
Indian Exhibitors
Rs. 1000/-
X ........... Points
Foreign Exhibitors
US $ 25/-
X ........... Points
US S
For Three Phase: (MINIMUM 1 KW OR MUTLIPLES THERE OF) Indian Exhibitors
Rs. 3000/-
X ........... KW
Foreign Exhibitors
US $ 80/-
X ........... KW
Name
:
Date
:
Designation
:
Signature
:
LAST DATE FOR SUBMISSION - 15 DECEMBER 2012 INDIA RUBBER EXPO 2013 601, Pramukh Plaza, B wing, 485 Cardinal Gracious Road, Opp Proctor & Gamble, Chakala, Andheri (E), Mumbai - 400099. Phone: +91-22-28329167, +91-22-2839167 Fax: +91-22-67103211 Email:
[email protected]
28
FORM 4 ADDITIONAL SERVICES REQUISITION FORM (Photocopy of the Filled-in -form on the Exhibitor's Letter Head to be submitted to the INDIA RUBBER EXPO Office) EXHIBITOR's NAME : BOOTH NO. 2.
:
COMPRESSED AIR (PER CONNECTION) Providing and laying pipeline connection for Rupees
Indian Exhibitors
US S
12MM DIA. Compress air 6 Bar Pressure 10.6 CFM Rs. 10.000 x ..........connection(s) 15MM DIA. Compress air 7 Bar Pressure 26.5 CFM Rs. 15.000 x ..........connection(s) Foreign Exhibitors 12MM DIA. Compress air 6 Bar Pressure 10.6 CFM US$ 250 x ..........connection(s) 15MM DIA. Compress air 7 Bar Pressure 26.5 CFM US$ 350 x ..........connection(s) 3.
WATER INLET & OUTLET CONNECTION (PER CONNECTION) Providing and laying water supply pipelines for inlet connection to Indian exhibitors- Rs. 10.000 X ...............connection(s) Foreign exhibitors- US $ 250 X ...............connection(s) Providing and laying water supply pipelines for outlet connection for drain to Indian exhibitors- Rs. 12.000 X ...............connection(s) Foreign exhibitors- US $ 300 X ...............connection(s) Net Amount payable 1+2+3-.................... (A) Service Tax: 12.36 % on (A) at present and the same shall be changed as applicable.................. (B) TOTAL AMOUNT PAYABLE (C) = (A) + (B) We have read the rules and regulations printed overleaf and we agree to abide by them. We enclose a demand draft / Bankers Cheque No dated drawn on payable in Mumbai in favour of ALL INDIA RUBBER INDUSTRIES ASSOCIATION -IRE 2013 A/C towards participation charges and other charges/ remitted by bank transfer to: BANK ADDRESS: BANK OF INDIA, Chakala Branch, Opp. Sangam Cinema, Sir M.V Road, Andheri (E), Mumbai- 400093.
INDIA Account 06720110000769
SWIFT Code BKIDINBBCHK
IFSC Code PAN Number BKID0000067 AAACA7076R
Name:
Date:
Designation:
Signature:
Service Tax No AAACA7076RST001
LAST DATE FOR SUBMISSION - 15 DECEMBER 2012 INDIA RUBBER EXPO 2013 601, Pramukh Plaza, B wing, 485 Cardinal Gracious Road, Opp Proctor & Gamble, Chakala, Andheri (E), Mumbai - 400099. Phone: +91-22-28329167, +91-22-2839167 Fax: +91-22-67103211 Email:
[email protected]
29
FORM 5 EXHIBITOR DETAILS FOR DIRECTORY LISTING (Photocopy of the Filled-in -form on the Exhibitor's Letter Head to be submitted to the INDIA RUBBER EXPO Office)
BOOTH NO: Company Name: Address :
City:
AIRIA MEMBERSHIP NO:
Country:
Pin code:
Contact Person & Designation: Phone: Email:.
Mobile: Website:
NAME ON FASCIA (as committed on the time of Booking to the INDIA RUBBER EXPO Office)
(Exhibitor Company Name only - Max 22 Characters including spaces)
PRODUCT PROFILE (Maximum 50 words)
Name:
Date:
Designation:
Signature: LAST DATE FOR SUBMISSION - 15 DECEMBER 2012
INDIA RUBBER EXPO 2013 601, Pramukh Plaza, B wing, 485 Cardinal Gracious Road, Opp Proctor & Gamble, Chakala, Andheri (E), Mumbai - 400099. Phone: +91-22-28329167, +91-22-2839167 Fax: +91-22-67103211 Email:
[email protected]
30
FORM 6 EXHIBITS DETAILS FOR SITE HANDLING (Filled-in-form to be sent to RE ROGERS with a copy to INDIA RUBBER EXPO Office)
BOOTH NO:
AIRIA MEMBERSHIP NO:
We would require the following [Please tick (a ) your requirements] Offloading & shifting to stand
Shifting from stand & loading on vehicle
Unpacking & Placement
Repacking
Removal of empty cases for storage
Other services (Please Specify):
DETAILS OF EXHIBITS
Height (m) Length (m)
Description
Width(m)
Weight
Quantity
Please send us detailed shipping instructions / estimated costs for the services. Stamp
Date / Signature
INDIA RUBBER EXPO 2013 AUTHORISED EXHIBITS SITE HANDLING AGENCY
Contact: Sudhir Dhavan # 501/502, Midas Sahar Plaza Complex, Mathuradas Vasanji Road, Andheri E, Mumbai - 400 0059 Phone : +91 22 28203845 / 30880308 Fax : +91 22 28208942 Email :
[email protected] Website : www.rerogers.com
LAST DATE FOR SUBMISSION - 15 DECEMBER 2012 INDIA RUBBER EXPO 2013 601, Pramukh Plaza, B wing, 485 Cardinal Gracious Road, Opp Proctor & Gamble, Chakala, Andheri (E), Mumbai - 400099. Phone: +91-22-28329167, +91-22-2839167 Fax: +91-22-67103211 Email:
[email protected] 31
FORM 7 FORM FOR EXHIBITOR BADGES (Photocopy of the Filled-in -form on the Exhibitor's Letter Head to be submitted to the INDIA RUBBER EXPO Office)
COMPANY NAME BOOTH NO. Sr. No.
AIRIA MEMBERSHIP NO. Designation
Name
EXHIBITING COMPANIES WILL BE ENTITLED TO EXHIBITOR PASSES AS PER THE FOLLOWING
LAST DATE FOR SUBMISSION - 15 DECEMBER 2012 INDIA RUBBER EXPO 2013 601, Pramukh Plaza, B wing, 485 Cardinal Gracious Road, Opp Proctor & Gamble, Chakala, Andheri (E), Mumbai - 400099. Phone: +91-22-28329167, +91-22-2839167 Fax: +91-22-67103211 Email:
[email protected] 32
DESIGN APPROVAL FORM
33
FORM 9 IRE 2013- ADDITIONAL ITEMS TARIFF Description of Service / Items
Rate per Unit
Size(mm)
Desk Table
1,200.00
1000Lx500Wx750H (mm)
Lockable Cabinet
1,500.00
1000Lx500Wx750H (mm)
Round Table
900.00
900 Dia - approx
Side Table
600.00
500Lx 500Wx 500H(mm)
Wooden Shelf
500.00
Cushion Chair
500.00
Sofa Chair Single
1800.00
Sofa Two Seater
3000.00
Sofa three Seater
4200.00
Sofa Set (1 two seaters + 2 single seater)
6600.00
Glass Panel
1800.00
Coat Hook/Picture Retainer
75.00
Single Wall Panel/Lockable Door
1,350.00
Literature Rack
1100.00
Picture Clamp/Shelf Stopper
1000x2500H
75.00
Full Height Showcase
3600.00
1000Lx500Wx2000H
Glass Top Showcase
2200.00
1000Lx 500W
Glass Shelf
750.00 4200.00
150W
Standard Spotlight
425.00
100W
Plug Point & Switch
500.00
5/15 Amp/230V
Metal Halide
Curved Reception Centre
3600.00
Que Manager
2500.00
34
Select Qty
The Rates above are excluding 12.36% Service Tax & 1.5% VAT, which will be charged extra. These are prevalent rates, however should there be any revision, the same will be charged accordingly. • Orders received after 01st January 2013 will attract 25% surcharge • Onsite Orders will be accepted with 50% surcharge Contact Details for placing order: EXPO OFFICE The Convener, INDIA RUBBER EXPO 2013 601, Pramukh Plaza, 485 Cardinal Gracious Road, Opp Proctor & Gamble, Chakala, Andheri (E) Mumbai -400099. Email:
[email protected] T: +91 22 2832 2095 / 9167| F: +91 22 6710 3211 NOTE: All items subject to availability. Service tax @ 12.36% will be charged extra. Contact Details for placing order: Mr. Marshal Lopes, RMB Co. Ltd 104, Bajaj Bhavan, Nariman Point, Mumbai – 400021 Phone : +91 22 30903455 / 56 Fax : +91 22 22027415 / 6636 0521 Email :
[email protected] /
[email protected] Mobile : +91 8446402063 Website : www.rmbevents.com NOTE: All items subject to availability. Service tax @ 12.36% will be charged extra.
35
ADDITIONAL DISPLAY ACCESSORIES (CHECK & PUT COMPLETE DETAILS)
DESK TABLE
LOCKABLE CABINET
ROUND TABLE
SIDE TABLE
WOODEN SHELF
CUSHION CHAIR 36
ADDITIONAL DISPLAY ACCESSORIES
SOFA CHAIR SINGLE
SOFA TWO SEATER
SOFA SET
SOFA THREE SEATER
(1 TWO SEATER + 2 SINGLE SEATER)
GLASS PANEL
PICTURE RETAINER 37
ADDITIONAL DISPLAY ACCESSORIES
LOCKABLE DOOR
LITERATURE RACK
PICTURE CLAMP
FULL HEIGHT SHOWCASE
GLASS TOP SHOWCASE
GLASS SHELF 38
METAL HALIDE
STANDARD SPOTLIGHT
PLUG POINT & SWITCH
CURVED RECEPTION COUNTER
QUE MANAGER 39
NOTES
40
Main Sponsor IRE 2013
Associate Sponsor IRE 2013
Associate Sponsor IRE 2013
Associate Sponsor Tyre Show
Corporate Supporters Tyre Show
Rubber Division
American Chemical Society www.rubber.org
India's largest B2B marketplace
Buyer-seller Meet Organizer
All India Rubber Industries Association
Conference Co-organizer:
