Exercise Book (FI108)-(Project System

XXXX SAP IMPLEMENTATION PROJECT Exercise Book FI108- Project System

TABLE OF CONTENTS

1. 1.1 1.

OVERVIEW.................... ............................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ....................... ............. 3 PREREQUISITE....................................................................................................................3 OBJECTIVE.........................................................................................................................3

. .1 . .$

MAST MASTER ER !A !ATA MA MAINTE INTENA NANC NCE E EXER EXERCI CISE SE..................................................................4 ..................................................................4 EXERCISE 1 " MAINTAININ#  PROJECT !EFINITION................................................................4 EXERCISE  " MAINTAININ#  WBS ELEMENT........................................................................6 EXERCISE $ " RELEASE WBS ELEMENTS............................................................................9

$. $.1 $. $.$ $.% $.& $.'

PLA PLANNIN NNIN# # AN! BU!#E U!#ETI TIN N# EXE EXERC RCIS ISE E...................................................................10 EXERCISE 1 " PLANNIN#...................................................................................................10 EXERCISE  " MAINTAININ#  ORI#INAL BU!#ET..................... ............................... ..................... ..................... .......................12 .............12 EXERCISE $ " MAINTAININ#  TRANSFER BU!#ET................................................................14 EXERCISE % " MAINTAININ#  RELEASE BU!#ET..................................................................15 EXERCISE & " MAINTAININ#  SUPPLEMENT BU!#ET............................................................16 EXERCISE ' " MAINTAININ#  RETURN BU!#ET....................................................................17

%. %.1 %.

MONT( ONT( EN! EN! CLOSI LOSIN N# EXER EXERC CISE ISE.............................................................................19 EXERCISE 1 " PS ) WBS OPEX SETTLEMENT..................................................................19 EXERCISE  " PS ) WBS CAPEX SETTLEMENT...............................................................20

&. &.1 &.

*EA *EAR EN! EN! CLOS LOSIN# IN# EXER EXERC CISE ISE.................... .............................. ..................... ..................... ...................................... ............................ 21 EXERCISE 1 " PS ) C OMMITMENT CARR* FORWAR!.........................................................21 EXERCISE  " PS ) B U!#ET CARR* FORWAR!.................................................................22

'. '.1 '. '.$ '.%

REPORTIN# EXERCISE...............................................................................................23 EXERCISE 1 " REPORT WBS LINE ITEM.............................................................................23 EXERCISE  " REPORT PLAN +ACTUAL +COMMITMENT +REM.PLAN +ASSI#NE!........................24 EXERCISE $ " REPORT PLAN +ACTUAL +VARIANCE ABSOLUTE +VARIANCE ,.........................25  ,.........................25 EXERCISE % " BU!#ET +ACTUAL +COMMITMENT +REM.PLAN +ASSI#NE!.................................26

XXXX SAP IMPLEMENTATION PROJECT Page 2 of 25

1.

OVERVIEW 1.1Prere-isi/e •

•

 Attended SAP Overve! " FI Overve! " #O Overve! #om$etent !t% !ndo!s on & $erson&' com$(ter 

1.O0ec/i2e )nderst&nd SAP Project System conce$t &nd $rocesses n **** !%c% cover+

•

•

SAP FI-#O-PS ,(ncton&'ty

•

SAP-FI-#O-PS ont% nd #'osn/ Actvtes

•

SAP-FI-#O-PS e&r nd #'osn/ Actvtes

•

SAP-FI-#O-PS e$ort

XXXX SAP IMPLEMENTATION PROJECT Page 3 of 25

.

MASTER !ATA MAINTENANCE EXERCISE .1Exercise 1 " M3i4/3i4i45 Proec/ !e6i4i/io4 Scenario:

 *o 3re re-es/e7 /o 377 4e8 9roec/ 7e6i4i/io4 i4 Co:934; Co7e EProject System>Project>Special Maintenance

Tr34s3c/io4 Co7e

Functions>Work Breakdown Structure(WBS)>reate #01

S/e9 1"

O$en SAP r(n !t% men( $&t% or tr&ns&cton code

S/e9 "

o( !'' see #re&te Project + Int&' screen. %en ,'' t%e '&n n$(t ,e'd !t% t%e ,o''o!n/ d&t&+

Project !e"#

1010** :re,er to e;ce' ,'e<

Project Pro"ile

**** O'"=&s :=ross<

S/e9 $"

#'c nter 

S/e9 %"

o( !'' see #re&te Project + Project e,nton screen. %en ,'' t%e '&n n$(t ,e'd !t% t%e ,o''o!n/ d&t&

$e%t 

Project r&nn/ ** :re,er to e;ce' ,'e< n 010

XXXX SAP IMPLEMENTATION PROJECT Page 4 of 25

F'' t%e '&n n$(t ,e'd n >&sc &t& t& !t% t%e ,o''o!n/ d&t&

System Status

#

&ser Status

@'&n

Person 'espons#

@'&n

 Applicant no#

@'&n

Start !ate

#(rrent &te

Finis !ate

#(rrent &te !t% ye&r B 1

Factory calend#

I

$ime &nit 

A

 area

P00

ompany code

010

Plant 

@'&n

*ocation

@'&n

Functional Area

@'&n

Proj# urrency 

)S

F'' t%e '&n n$(t ,e'd n #ontro' &t& t& !t% t%e ,o''o!n/ d&t&

Budget Pro"ile

CSA

Planning Pro"ile

CSA

+nterest Pro"ile

0000001

'esult Analysis ,ey 

000001

WBS sced# Pro" 

St&nd&rd $ro,'e

Sced# Scenario

Free sc%ed('n/

Plan#met-.asic 

O$en $'&nnn/

?on/ e;t t& !t% t%e

Plan#met-"cst 

O$en $'&nnn/

,o''o!n/ d&t&

.ject lass /.lank> *ong $e%t  Project r&nn/ ** :re,er to e;ce' ,'e< n +ntegrated Planning /cecked> 010 WBS Status Pro"ile CPS00002 0aluated Stock

/cecked>

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F'' t%e '&n n$(t ,e'd n

S/e9 &"

#'c

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.Exercise  " M3i4/3i4i45 WBS E=e:e4/ Scenario:

 *o 3re re-es/e7 /o 377 4e8 WBS e=e:e4/ /o Proec/ !e6i4i/io4 1EProject System>Project>Special Maintenance

Tr34s3c/io4 Co7e

Functions>Work Breakdown Structure(WBS)>ange #02

S/e9 1"

O$en SAP r(n !t% men( $&t% or tr&ns&cton code

S/e9 "

o( !'' see #%&n/e Project+Int&' screen. %en ,'' t%e '&n n$(t ,e'd n >&sc &t& t& !t% t%e ,o''o!n/ d&t&+

Project 

1010** :re,er to e;ce' ,'e<

S/e9 $"

o( !'' see #%&n/e Project+D>S 'ement Overve! screen. %en ,'' t%e '&n n$(t ,e'd n >&sc &t& t& !t% t%e ,o''o!n/ d&t&+

XXXX SAP IMPLEMENTATION PROJECT Page 6 of 25

*e1el 

1

WBS 2lement 

010-1-1C-**0112 :re,er to e;ce' ,'e<

!escription

r&nn/ D>S 'ement ?eve' 1

Sort +!

@'&n

$yp

1

Priority 

3

Su

@c%eced

*e1el 

2

WBS 2lement 

010-1-1C-05-**0112 :re,er to e;ce' ,'e<

!escription

r&nn/ D>S 'ement ?eve' 2

Sort +!

@'&n

$yp

1

D>S 'ement screen

Priority 

3

,'' t%e '&n n$(t ,e'ds

Su

@c%eced

n >&sc &t& ,e'd !t%

*e1el 

3

WBS 2lement  Proj# $ype !escription Priority  Sort +! Sort +d  $yp Proj#Summari3atio Priority  n System Status Su

010-1-1C-0509-**0112 :re,er to e;ce' ,'e< O' r&nn/ D>S 'ement ?eve' 3 Eorm&' @'&n

&ser *e1el Status

4#

Person 'espons# WBS 2lement 

11030007 010-1-1C-05091**0112 :re,er to e;ce' ,'e<

 Applicant no# !escription

11030007 r&nn/ D>S 'ement ?eve' 4

'esp#ost Sort +! cntr 

P00 010351000 @'&n

$yp

1

Priority 

3

P2 

@c%eced

 Acct   Area

@c%eced P00

ompany ode

010

Functional Area

21000

.ject lass

Over%e&d

o('e #'c D>S 'ement n every ?eve'. o( !'' /et #%&n/e

t%e ,o''o!n/ d&t& +

1 @c%eced 3 # @c%eced

XXXX SAP IMPLEMENTATION PROJECT urrency )S Page 7 of 25

Factor alendar 

S/e9 %"

I

F'' t%e '&n n$(t ,e'ds n As/nment t& !t% t%e ,o''o!n/ d&t& +

F'' t%e '&n n$(t ,e'ds n )ser Fe'ds t& !t% t%e ,o''o!n/ d&t&+

*i"ecycle

;$'or&ton

 AF2 no#

:re,er to e;ce' ,'e<

Scedule no#

18

#'c

&nd do t%s ste$ ,or &'' 'eve'.

S/e9 &" #'c

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.$Exercise $ " Re=e3se WBS E=e:e4/s Scenario:  *o 3re re-es/e7 /o re=e3se 3 WBS E=e:e4/ Menu Path

SAP Menu > Accounting>Project System>Project>Special Maintenance

Tr34s3c/io4 Co7e

Functions>Work Breakdown Structure(WBS)>ange #02

S/e9 1" O$en SAP r(n !t% men( $&t% or tr&ns&cton code S/e9 " o( !'' see #%&n/e Project+Int&' screen. %en ,'' t%e '&n n$(t ,e'd n >&sc &t& t& !t% t%e ,o''o!n/ d&t&+ Project 

1010** :re,er to e;ce' ,'e<

S/e9 $" o( !'' see #%&n/e Project+D>S 'ement Overve! screen. o('e c'c t%e D>S e'ement n t%e 'o!est 'eve'. XXXX SAP IMPLEMENTATION PROJECT Page 8 of 25

S/e9 %" #'c

(tton.

S/e9 &" #%&n/e )ser St&t(s nto e'e&se. S/e9 '" #'c

(tton.

S/e9 >" =o to E7i/  S/3/s  Re=e3se S/e9 ?" #'c

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PLANNIN# AN! BU!#ETIN# EXERCISE $.1Exercise 1 " P=344i45 Scenario:

 *o 3re re-es/e7 /o 9=34 WBS E=e:e4/ Eosts in

Tr34s3c/io4 Co7e

WBS>ost and Acti1ity +nputs>ange #2

S/e9 1"

O$en SAP r(n !t% men( $&t% or tr&ns&cton code

S/e9 "

o( !'' see P'&nnn/ #ost 'ementsActvty In$(ts #%&n/e+ Int&' screen. %en ,'' t%e '&n n$(t ,e'd !t% t%e ,o''o!n/ d&t&+

XXXX SAP IMPLEMENTATION PROJECT Page 9 of 25

0ersion

0

Fiscal 4ear 

2010

From Period 

1

$o Period 

12

WBS 2lement 

010-1-1C-05091- **0112 :re,er to e;ce' ,'e<

WBS 2lement 

010-1-1C-05091- **0112 :re,er to e;ce' ,'e<

ost 2lement 

5140122000

ost 2lement 

5140122000

2ntry 

Free

S/e9 $"

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S/e9 %"

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+mport single "ile

@c%eced

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G&se e%cel "ile as a template "or upload#

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$.Exercise  " M3i4/3i4i45 Ori5i43= B75e/ Scenario:

 *o 3re re-es/e7 /o :3i4/3i4 ori5i43= 075e/ o6 WBS E=e:e4/ Eriginal

Tr34s3c/io4 Co7e

Budget>ange #30

S/e9 1"

O$en SAP r(n !t% men( $&t% or tr&ns&cton code

S/e9 "

o( !'' see #%&n/e Or/n&' >(d/et screen. %en ,'' t%e '&n n$(t ,e'd !t% t%e ,o''o!n/ d&t&+

Project !e"inition

1010** :re,er to e;ce' ,'e<

WBS 2lement 

010-1-1C-05091- **0112 :re,er to e;ce' ,'e<

S/e9 $"

#'c nter 

S/e9 %"

In$(t t%e ,o''o!n/ n,orm&ton Period 

2011 S/e9

&"

=o o dt

Se'ect



Se'ect A''



XXXX SAP IMPLEMENTATION PROJECT Page 11 of 25

S/e9 '"

=o o dt

#o$y He!

05 P'&nned ot&'





S/e9 >"

=o o dt

ot&' )$



S/e9 ?"

In$(t t%e ,o''o!n/ n,orm&ton Period 

Over&'' S/e9 "

=o o dt

Se'ect A''



S/e9 1ange #32

S/e9 1" O$en SAP r(n !t% men( $&t% or tr&ns&cton code

S/e9 " o( !'' see #%&n/e e'e&se+ Int&' screen. %en ,'' t%e '&n n$(t ,e'd !t% t%e ,o''o!n/ d&t&+

Project !e"#

1010** :re,er to e;ce' ,'e<

WBS 2lement 

010-1-1C-05091- **0112 :re,er to e;ce' ,'e<

S/e9 $" #'c nter 

S/e9 %" #%oose $erod 2010

S/e9 &" =o o dt

Se'ect



Se'ect A''



S/e9 '" =o o dt

#o$y He!



11 #(rrent >(d/et



S/e9 >" =o o dt

ot&' )$



XXXX SAP IMPLEMENTATION PROJECT Page 14 of 25

S/e9 ?" #%oose $erod Over&''

S/e9 " =o o dt

Se'ect A''



S/e9 1" =o o dt

#o$y He!



03 #(mm('&tve



S/e9 ?" #'c

(tton

$.'Exercise ' " M3i4/3i4i45 Re/r4 B75e/ Scenario:

 *o 3re re-es/e7 /o re/r4 075e/ o6 WBS E=e:e4/ EBudgeting>'eturn>ange #38

S/e9 1" O$en SAP r(n !t% men( $&t% or tr&ns&cton code

XXXX SAP IMPLEMENTATION PROJECT Page 16 of 25

S/e9 " o( !'' see #%&n/e et(rn+ Int&' screen. %en ,'' t%e '&n n$(t ,e'd !t% t%e ,o''o!n/ d&t&+

Project !e"#

1010**

WBS 2lement 

010-1-1C-05091- **0112

S/e9 $" #'c nter &nd o( !'' see #%&n/e et(rn +D>S 'ement Overve! screen ,'' t%e '&n ,e'd !t% ,o''o!n/ d&t& + Period 

2010

WBS 2lement 

010-1-1C-05091-**0112

'eturn

50 S/e9 %" =o o dt

ot&' )$



S/e9 &" #%oose $erod Over&''

S/e9 '" =o o dt

Se'ect A''



S/e9 >" =o o dt

#o$y He!



03 #(mm('&tve



S/e9 ?" #'c

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XXXX SAP IMPLEMENTATION PROJECT Page 17 of 25

%.

MONT( EN! CLOSIN# EXERCISE %.1Exercise 1 " PS ) WBS OPEX Se//=e:e4/ Scenario:

 *o 3re re-es/e7 /o 7o se//=e:e4/ 6or WBS OPEX. Menu Path

SAP Menu > Accounting>Project System>Financials>Period62nd

Tr34s3c/io4 Co7e

losing>Single Functions>Settlement>+ndi1idual Processing #88

S/e9 1" O$en SAP r(n !t% men( $&t% or tr&ns&cton code

S/e9 " o( !'' see Act(&' Sett'ement+ ProjectD>S 'ementEet!or screen. %en ,'' t%e '&n n$(t ,e'd !t% t%e ,o''o!n/ d&t&+

Project 

101010

WBS

e,er to e;ce' ,'e

Settlement Period 

12

Fiscal 4ear 

2010

Processing $ype

F('' Sett'ement

Posting Period 

12

$est 'un

c

S/e9 $" #'c

(tton. #%ec t%e re$ort I, O &c to t%e nt&' screen &nd (ntc t%e test r(n.

S/e9 %" #'c

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%.Exercise  " PS ) WBS CAPEX Se//=e:e4/

XXXX SAP IMPLEMENTATION PROJECT Page 18 of 25

Scenario:

 *o 3re re-es/e7 /o 7o se//=e:e4/ 6or WBS C39ex. Menu Path

SAP Menu > Accounting>Project System>Financials>Period62nd

Tr34s3c/io4 Co7e

losing>Single Functions>Settlement>+ndi1idual Processing #88

S/e9 1"

O$en SAP r(n !t% men( $&t% or tr&ns&cton code

S/e9 "

o( !'' see Act(&' Sett'ement+ ProjectD>S 'ementEet!or screen. %en ,'' t%e '&n n$(t ,e'd !t% t%e ,o''o!n/ d&t&+

Project 

101010

WBS

e,er to e;ce' ,'e

Settlement Period 

12

Fiscal 4ear 

2010

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Posting Period 

12

$est 'un

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XXXX SAP IMPLEMENTATION PROJECT Page 19 of 25

Scenario:

 *o 3re re-es/e7 /o c3rr; 6or83r7 co::i/:e4/ 6ro: Proec/ S;s/e:. Menu Path

SAP Menu > Accounting>Project System>Financials>4ear62nd

Tr34s3c/io4 Co7e

losing>arry Forward ommitment  ##F

S/e9 1"

O$en SAP r(n !t% men( $&t% or tr&ns&cton code

S/e9 "

o( !'' see Fsc&' ye&r c'ose+ #&rry ,or!&rd commtment screen. %en ,'' t%e '&n n$(t ,e'd !t% t%e ,o''o!n/ d&t&+

Project 

:re,er to e;ce' ,'e<

arry "orward "rom "iscal year 

2010

$est run

c

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XXXX SAP IMPLEMENTATION PROJECT Page 20 of 25

&.Exercise  " PS ) B75e/ C3rr; For83r7

Scenario:

 *o 3re re-es/e7 /o c3rr; 6or83r7 075e/ 6ro: Proec/ S;s/e:. Menu Path

SAP Menu > Accounting>Project System>Financials>4ear62nd

Tr34s3c/io4 Co7e

losing>Budget arry"orward  ##O

S/e9 1" O$en SAP r(n !t% men( $&t% or tr&ns&cton code

S/e9 " o( !'' see #&rryn/ For!&rd Project >(d/et screen. %en ,'' t%e '&n n$(t ,e'd !t% t%e ,o''o!n/ d&t&+

Project 

:re,er to e;ce' ,'e<

Sender Fiscal

2010

4ear  !ocument !ate

#(rrent &te

$est run

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XXXX SAP IMPLEMENTATION PROJECT Page 21 of 25

'.

REPORTIN# EXERCISE '.1Exercise 1 " Re9or/ WBS Li4e I/e:

Scenario:

 *o 3re re-es/e7 /o 7is9=3; Re9or/ WBS Li4e I/e: Menu Path

SAP Menu > Accounting>Project System>+n"ormation

Tr34s3c/io4 Co7e

System>Financials>*ine +tems>Actual ost-'e1enues #I3

S/e9 1" O$en SAP r(n !t% men( $&t% or tr&ns&cton code

S/e9 " o( !'' see s$'&y Project Act(&' #ost ?ne Items screen. %en ,'' t%e '&n n$(t ,e'd !t% t%e ,o''o!n/ d&t&+

Project 

nter Project

WBS 2lement 

nter D>S 'ement

Posting !ate

01.01.2010 to 31.12.2010

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XXXX SAP IMPLEMENTATION PROJECT Page 22 of 25

'. Exercise  " Re9or/ P=34+Ac/3=+Co::i/:e4/+Re:.P=34+Assi54e7

Scenario:

 *o 3re re-es/e7 /o 7is9=3; Re9or/ P=34+Ac/3=+Co::i/:e4/+Re:.P=34+Assi54e7 Menu Path

SAP Menu > Accounting>Project System>+n"ormation System>Financials>osts>Plan6

Tr34s3c/io4 Co7e

Based>5ieracical>Plan-Actual-ommitment-'em#Plan-Assigned  SJA?J87013533

S/e9 1" O$en SAP r(n !t% men( $&t% or tr&ns&cton code

S/e9 " o( !'' see Se'ecton+ P'&nAct(&'#ommtmentem.P'&nAss/ned screen. %en ,'' t%e '&n n$(t ,e'd !t% t%e ,o''o!n/ d&t&+

Project 

nter Project

WBS 2lement 

nter D>S 'ement

Plan 0ersion

0

S/e9 $"

#'c

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XXXX SAP IMPLEMENTATION PROJECT Page 23 of 25

'.$ Exercise $ " Re9or/ P=34+Ac/3=+V3ri34ce A0so=/e+V3ri34ce ,

Scenario:

 *o 3re re-es/e7 /o 7is9=3; Re9or/ P=34+Ac/3=+V3ri34ce A0so=/e+V3ri34ce , Menu Path

SAP Menu > Accounting>Project System>+n"ormation System>Financials>osts>Plan6Based>By ost

Tr34s3c/io4 Co7e

2lement>Actual-Plan-0ariance A.solute-0ariance 7 SJA?J87013543

S/e9 1" O$en SAP r(n !t% men( $&t% or tr&ns&cton code

S/e9 " o( !'' see ActP'&nH&r&nceAs.K H&r.+Se'ecton screen. %en ,'' t%e '&n n$(t ,e'd !t% t%e ,o''o!n/ d&t&+

Project 

nter Project

WBS 2lement 

nter D>S 'ement

ontrolling Area

P00

0ersion

0

From Fiscal 4ear 

2010

$o Fiscal 4ear 

2010

From Period

1

$o Period 

12

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XXXX SAP IMPLEMENTATION PROJECT Page 24 of 25

'.%Exercise % " B75e/+Ac/3=+Co::i/:e4/+Re:.P=34+Assi54e7 Scenario:

 *o 3re re-es/e7 /o 7is9=3; Re9or/ B75e/+Ac/3=+Co::i/:e4/+Re:.P=34+Assi54e7 Menu Path

SAP Menu > Accounting>Project System>+n"ormation System>Financials>osts>Budget6

Tr34s3c/io4 Co7e

'elated>Budget-Actual-ommitment-'em#Plan-Assigned  SJA?J87013558

S/e9 1" O$en SAP r(n !t% men( $&t% or tr&ns&cton code

S/e9 " o( !'' see Se'ecton+ >(d/etAct(&'#ommtmentem.P'&nAss/ned screen. %en ,'' t%e '&n n$(t ,e'd !t% t%e ,o''o!n/ d&t&+

Project 

nter Project

WBS 2lement 

nter D>S 'ement

Plan 0ersion

0

S/e9 $" #'c

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XXXX SAP IMPLEMENTATION PROJECT Page 25 of 25