Executive Administrative Assistant in NYC Resume Nancy Ramos

NANCY M. RAMOS Telephone: 718.683.7891

Email: [email protected] EXECUTIVE ASSISTANT

Dependable professional, that provides efficient and comprehensive support to Senior Executives. Effective communication skills paired with aptitude to identify and resolve problems in a timely manner. Gather and analyze information skillfully and maintain confidentiality. Energetic and responsive team player with the interest to take own initiative and work in a fast-paced environment. Ability to interface well with all departments within the firm and represents the respective executive in a highly professional manner. Adaptability – adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events

SKILLS      

Notary Public Bilingual- English/Spanish Calendar Management Strong organizational skills Meeting Coordination Technology Proficiency

     

MS Office 2007 Adobe Acrobat PeopleSoft Financial LexisNexis CRM E-Copy / Docushare Time Matters

   

Multiple tasks and simultaneously balance competing priorities Ability to work well under pressure Competent to meet deadlines Excellent interpersonal skills, phone manner and office etiquette

PROFESSIONAL EXPERIENCE ParenteBeard LLC, New York, NY Executive Assistant and Office Administrator: Forensic, Litigation and Valuation Services

6/11 – 11/11

Assisted with the Partner's daily administrative activities including drafting and typing of all correspondence as directed, production of reports and presentations, and opening and prioritizing mail. Redesigned client database for all personnel to have access simultaneously. Coordinated In-house CPE training sessions for New York office: Forensic, Litigation and Valuation Services, preparation of PowerPoint presentation, set up conference call bridges and meeting rooms. Initiated cases: prepared conflict checks, retainer and document request, assigned project codes. Proactively managed the calendar and contacts for the Partners and facilitated their external and internal responsibilities.

BDO Consulting, a division of BDO USA LLP, New York, NY 4/07 – 5/11 Administrative Assistant: Post-Acquisition, Compliance and Investigations and Financial Services divisions       

Scheduled and coordinated meetings, interviews, appointments, events, travel and lodging arrangements. Performed day-to-day administrative tasks such as maintain frequently changing calendars, setting up filing systems and process paperwork for each supported person. Provided vital information to supervisors, co-workers, and subordinates via telephone, hard-copy forms, email, or in depth face to face meetings. Formulated the presentation of final copy from draft of Proposals and Engagement letters through distribution. Handled the inputting and scanning of business cards after executive attended meetings, events and seminars into Outlook and CRM. Processed monthly expense reports with supporting documents and budget code indexes. Facilitated Client Service Professionals to understand new office procedures and technology updates.

RSM McGladrey, (formerly American Express Tax & Business Services), New York, NY Special Projects Administrative Assistant: Director of Integration (1/06 – 4/07)  

Outlined meeting minutes, correspondence and documents containing confidential information. Prepared and distributed memorandums and announcements globally.

12/04 – 4/07

NANCY . R. AMOS Email:[email protected] [email protected] Page NANCYMM RAMOS Telephone: Telephone:718.683.7891 718.683.7891 Email: Page2 2  

Aided in the preparation of proposal and presentation materials, interacted in a professional manner with high level executives internally. Supported the marketing department with conferences, events, trade shows, and seminars.

Administrative Assistant: Litigation Consulting Services Group     

Provided personal assistance and support to the Managing Director, Managers and departmental staff. Scheduled and maintained calendars on a daily basis – including setting and confirming meetings and conference calls for the Litigation Consulting Services Group. Generate firm-wide conflict checks, and maintain related master list. Collaborated in the preparation of written expert reports and supporting exhibits. Trained Managers and Directors on new office procedures, deadlines and technology.

Ressler & Ressler, New York, NY Legal Assistant    

9/03 – 10/04

Drafted “Notice of Claims” and Complaints after intake with routine investigative work. Produced correspondence and maintain files up-to-date, and work productively with limited direction. Communicated closely with clients to facilitate case management. Served as a translator between Spanish speaking clients and attorneys.

Weitz & Luxenberg, New York, NY Legal Assistant to Trial Attorney    

3/99 – 3/03

Interacted with attorneys and their assistants; as well as outside law firms and governmental agencies. Structured trial books and trial exhibits for Judges and counsels. Arranged court packets for attorneys appearing at a court scheduled conference. Interfaced extensive oral and written communications with clients and various city and state agencies.

Soberman Rosenberg, Lake Success, NY Legal Secretary to Managing Partner/Co-Founder    

(12/04 – 4/07)

10/94 – 12/98

Complied the preparation of discovery demands, motions, and responding pleadings. Managed partner’s court calendar and coordinated submission of legal documents, the placement of courtrelated activities on the court calendar. Organized and maintained attorneys’ work files, chronological files, mailing distribution lists. Created a database to improve tracking, reporting and easy access to case details, client information and attorney contact information.

EDUCATION Baruch College, New York, New York Paralegal Studies Queens College, Flushing, New York Undergraduate Studies E-Tek Computer Training Office: Word, Excel, PowerPoint, Outlook 2007

References Furnished Upon Request