Excel Shortcuts

We hope you enjoy this free list of Excel shortcuts from DealMaven. Please feel free to share it with your friends and colleag The DealMaven Toolkit allows you to process spreadsheets 4 TIMES FASTER than Excel shortcuts alone. DealMaven DealMaven Toolki t  Powered Powered by DealM DealM aven, aven, I nc. Technology 

Requires Microsoft Excel 97 or higher. Copyright 1999-2002 by DealMaven, Inc. www.dealmaven.com www.dealmaven.com/products/toolkit/trial.htm Command Name

Key Stroke

Category

Smart Dependents Smart Precedents Clear Everything Within Selection Delete Selection Edit Redo (Reverse Undo) Edit Undo Repeat Last Command Copy Down (Excel) Copy Right (Excel) Paste Special - Formats Paste Special - Formulas Paste Special - Values Smart Copy Down Smart Copy Right Copy Cut Insert (Copied) Cells Paste File Close File New File Open File Save File Save As Cell Formatting Dialog Box Center Toggle Bold Italics Underline Underline Toggle Currency Toggle Date Toggle

Ctrl Shift } Ctrl Shift { Alt eaa Alt ed Ctrl y / Alt er Ctrl z / Alt eu F4 / Ctrl y / Alt Enter Ctrl d Ctrl r Alt est Enter Alt esf Enter Alt esv Enter Ctrl Shift D Ctrl Shift R Ctrl c / Alt ec Ctrl x / Alt et Alt ie Ctrl v / Alt ep Alt fc Ctrl n / Alt fn Ctrl o / Alt fo / Ctrl F12 Ctrl s / Alt fs F12 / Alt fa Ctrl 1 / Alt oe Ctrl Shift C Ctrl b Ctrl i Ctrl u Ctrl Shift U Ctrl Shift $ Ctrl t

Auditing Auditing Clear/Delete Clear/Delete Commands Commands Commands Copy/Paste Copy/Paste Copy/Paste Copy/Paste Copy/Paste Copy/Paste Copy/Paste Cut/Copy/Move/Paste/Insert Cut/Copy/Move/Paste/Insert Cut/Copy/Move/Paste/Insert Cut/Copy/Move/Paste/Insert Files Files Files Files Files Formatting Formatting - Alignment Formatting - Font Formatting - Font Formatting - Font Formatting - Font Formatting - Number Format Formatting - Number Format

Application

Toolkit Toolkit Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Toolkit Toolkit Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Toolkit Excel Excel Excel Toolkit Toolkit Toolkit

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Command Name

Key Stroke

Category

Decrease Decimal Increase Decimal Multiple Toggle Percent Toggle Column Autofit Absolute/Relative Reference Enter/Exit Cell Formula Bar

Ctrl k Ctrl j Ctrl Shift * Ctrl Shift % Alt oca F4 F2

Formatting - Number Format Formatting - Number Format Formatting - Number Format Formatting - Number Format Formatting - Rows/Columns Formulas Formulas

Finish Entry

Enter

Formulas

Finish Entry and Move Left Finish Entry and Move Right Insert Function (Function Wizard) Sum Formula Insert Column Insert Row Add Bookmark Clear Bookmarks Go To... Move Down Move Left Move Right Move Up  Next Bookmark  Next Workbook  Next Worksheet Page Down Page Up Previous Bookmark Previous Workbook Previous Worksheet

Shift Tab Tab Shift F3 Alt = Alt ic Alt ir Ctrl Alt b Ctrl Alt x F5 / Ctrl g / Alt eg Down Arrow Left Arrow Right Arrow Up Arrow Ctrl Alt n Ctrl Tab / Ctrl F6 Ctrl Page Down Page Down Page Up Ctrl Alt p Ctrl Shift Tab / Ctrl Shift F6 Ctrl Page Up Ctrl Down Arrow Ctrl Left Arrow Ctrl Right Arrow Ctrl Up Arrow F10 / Alt F1 Alt ind / Ctrl F3 Alt ftc Alt fu Ctrl p / Alt fp

Formulas Formulas Formulas Formulas Insert New Insert New Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Other Other Other Printing Printing Printing

Quick Move Down Quick Move Left Quick Move Right Quick Move Up Activate/Deactivate Menu Bar Help

Insert Name (Define) File Clear Print Area File Page Setup File Print

Application

Toolkit Toolkit Toolkit Toolkit Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Toolkit Toolkit Excel Excel Excel Excel Excel Toolkit Excel Excel Excel Excel Toolkit Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel

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Command Name

Key Stroke

Category

File Print Preview File Set Print Area Insert Page Break Highlight Down Highlight Left Highlight Right Highlight Up Quick Highlight Down Quick Highlight Left Quick Highlight Right Quick Highlight Up Select Column Select Row Window Freeze/Unfreeze Window Split  Next Application Previous Application Windows Start Menu Find Replace Smart Fill Dates Smart Fill Numbers Smart Formula Column Spacing Smart Formula Row Spacing Smart Formula Transpose Apply DM Paintbrush Style Capture DM Paintbrush Style

Alt fv Alt fts Alt ib Shift Down Arrow Shift Left Arrow Shift Right Arrow Shift Up Arrow Ctrl Shift Down Arrow Ctrl Shift Left Arrow Ctrl Shift Right Arrow Ctrl Shift Up Arrow Ctrl Spacebar Shift Spacebar Alt wf Alt ws Alt Tab Alt Shift Tab Ctrl Esc Ctrl f / Alt ef / Shift F5 Ctrl h / Alt ee Ctrl Alt d Ctrl Alt f Ctrl Alt l Ctrl Alt r Ctrl Alt t Ctrl Alt v Ctrl Alt c

Printing Printing Printing Selecting Selecting Selecting Selecting Selecting Selecting Selecting Selecting Selecting Selecting View View Windows Windows Windows Auditing Auditing Auto Filling Auto Filling Copy/Paste Copy/Paste Copy/Paste Formatting Formatting

Application

Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Toolkit Toolkit Toolkit Toolkit Toolkit Toolkit Toolkit

AutoColor Sheet

Ctrl Alt 1

Formatting - Font

Toolkit

Blue Black Color Toggle General Number Toggle Column Width Row Height Calculate Formulas

Ctrl ; Ctrl Shift ! Alt ocw Alt ort F9

Formatting - Font Formatting - Number Format Formatting - Rows/Columns Formatting - Rows/Columns Formulas

Toolkit Toolkit Excel Excel Excel

Smart Hide

Ctrl Alt h

Hiding

Toolkit

Show Right Click Menu Tools Options View Zoom Close Application

Shift F10 Alt to Alt vz Alt F4

Other Other View Windows

Excel Excel Excel Excel

Page 3

Command Name

Key Stroke

Category

Close Window Display Cell Formulas (Toggle) Edit Links Highlight Direct Cell Dependents Highlight Direct Cell Precedents Highlight Indirect Cell Dependents Highlight Indirect Cell Precedents Show Dependent Arrows Show Precedent Arrows Edit Delete Sheet Copy Formula From Cell Above Copy Value From Cell Above Copy/Move Sheet

Ctrl F4 / Ctrl w Ctrl ` Alt ek Ctrl ] Ctrl [ Ctrl } Ctrl { Alt tud Alt tut Alt el Ctrl ' Ctrl Shift " Alt em

Windows Auditing Auditing Auditing Auditing Auditing Auditing Auditing Auditing Clear/Delete Copy/Paste Copy/Paste Cut/Copy/Move/Paste/Insert

Application

Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel

Apply Sheet Style

Ctrl Alt 2

Formatting

Toolkit

Cell Color Toggle Edit Clear Formats Horizontal Alignment Toggle Indent Toggle Vertical Alignment Toggle Border Outline Border Toggle Remove Borders Decrease Font Size Increase Font Size Purple Red Green Color Toggle Binary Number Toggle Auto Column Width Auto Row Height Column Width Toggle Row Height Toggle

Ctrl Shift K Alt eaf Ctrl Shift H Ctrl Shift I Ctrl Shift V Ctrl Shift & Ctrl Shift B Ctrl Shift _ Ctrl Shift G Ctrl Shift F Ctrl ' Ctrl Shift Y Ctrl Alt 6 Ctrl Alt 5 Ctrl Alt 4 Ctrl Alt 3

Formatting Formatting Formatting - Alignment Formatting - Alignment Formatting - Alignment Formatting - Borders Formatting - Borders Formatting - Borders Formatting - Font Formatting - Font Formatting - Font Formatting - Number Format Formatting - Rows/Columns Formatting - Rows/Columns Formatting - Rows/Columns Formatting - Rows/Columns

Toolkit Excel Toolkit Toolkit Toolkit Excel Toolkit Excel Toolkit Toolkit Toolkit Toolkit Toolkit Toolkit Toolkit Toolkit

Check for Errors

Ctrl e

Formulas

Toolkit

Delete Remainder of Entry Fill Selection With Entry Leader Dots  New Line in Cell Entry Sum Bar Group Rows/Columns Hide Columns

Ctrl Delete Ctrl Enter Ctrl . Alt Enter Ctrl Shift S Alt Shift Right Arrow Ctrl 0

Formulas Formulas Formulas Formulas Formulas Hiding Hiding

Excel Excel Toolkit Excel Toolkit Excel Excel

Page 4

Command Name

Key Stroke

Category

Hide Rows Ungroup Rows/Columns Unhide Columns Unhide Rows Insert Worksheet Delete Column Delete Row Insert Column Insert Row Move Down Within Selection Move Left Within Selection Move Right Within Selection Move To Bottom Right Cell Move To Cell A1 Move To Column A Move To Last Used Column Move Up Within Selection  Next Worksheet Loop Page Left Page Right Previous Worksheet Loop Edit Clear Comments Help (Context Sensitive) Insert Comment Insert Current Date Insert Current Time  Next Toolbar Previous Toolbar Run Macro Spelling Check Select All (Entire Worksheet) Set/Clear Selection Anchor Split Window Toggle View Normal View Page Breaks Maximize Window Minimize Window Restore Window Size Training Window Size Row Autofit

Ctrl 9 Alt Shift Left Arrow Ctrl Shift 0 Ctrl Shift 9 Alt iw / Shift F11 Ctrl Alt 0 Ctrl Alt 9 Ctrl Alt 8 Ctrl Alt 7 Enter Tab Shift Tab Ctrl End Ctrl Home Home End, Enter Shift Enter Ctrl Page Down Alt Page Up Alt Page Down Ctrl Page Up Alt eam Shift F1 Alt im / Shift F2 Ctrl ; Ctrl Shift : Ctrl Tab Shift F10 Alt F8 F7 Ctrl a / Ctrl Shift Spacebar F8 F6 Alt vn Alt vp Ctrl F10 Ctrl F9 Ctrl F5 Ctrl o Alt ora

Hiding Hiding Hiding Hiding Insert New Insert/Delete Insert/Delete Insert/Delete Insert/Delete Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Navigation Other Other Other Other Other Other Other Other Other Selecting Selecting View View View Windows Windows Windows Windows Formatting - Rows/Columns

Application

Excel Excel Excel Excel Excel Toolkit Toolkit Toolkit Toolkit Excel Excel Excel Excel Excel Excel Excel Excel Toolkit Excel Excel Toolkit Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Toolkit Excel

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Command Name

Key Stroke

Insert Defined Name in Formula F3 Insert Hyperlink Ctrl k / Alt ii Decrease Zoom Ctrl Alt Increase Zoom Ctrl Alt = Border None Ctrl Shift _ Border Outline Ctrl Shift & Strikethrough Ctrl 5 Column Standard Width Alt ocs Insert Function Arguments Ctrl Shift A Insert Chart Sheet F11 Move Clockwise Within Selection Ctrl .  Next Region Within Selection Ctrl Alt Right Arrow Previous Region Within Selection Ctrl Alt Left Arrow Show/Hide Standard Toolbar Ctrl 7 Visual Basic Editor (Toggle w/ Exce Alt F11 Extend Selection Page Down Shift Page Down Extend Selection Page Left Shift Alt Page Up Extend Selection Page Right Shift Alt Page Down Extend Selection Page Up Shift Page Up Only Select Active Cell Shift Backspace Select Region Around Active Cell Ctrl Shift * Ctrl Shift End / End, Shift Home Select To Bottom Right Cell Ctrl Shift Home Select To Cell A1 Shift Home Select To Column A Select To Last Used Column End, Shift Enter Maximize Window Ctrl Shift O

Category

Application

Formulas Other View View Formatting - Borders Formatting - Borders Formatting - Font Formatting - Rows/Columns Formulas Insert New Navigation Navigation Navigation Other Other Selecting Selecting Selecting Selecting Selecting Selecting Selecting Selecting Selecting Selecting Windows

Excel Excel Toolkit Toolkit Toolkit Toolkit Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Excel Toolkit

Page 6

ues.

Comments

Traces and allows navigation through a cell's dependents Traces and allows navigation through a cell's precedents

Use F4 while outside Formula Bar 

Copies formats and nothing else Copies formulas and nothing else Copies values and nothing else Copies a cell formula down intelligently according to user preferences Copies a cell formula to the right intelligently according to user preferences

Cycles through customizable centering styles

Cycles through customizable underline styles Cycles through customizable currency styles Cycles through customizable date styles

Page 7

Comments

Decreases number of decimal places in number format of selected range Increases number of decimal places in number format of selected range Cycles through customizable multiple styles (e.g.- 7.5x) Cycles through customizable percent styles Use F4 while in Formula Bar  You can use Esc to exit Formula Bar as well Moves selection depending on Excel user preferences (Shift Enter moves selection in opposite direction

Adds a Toolkit bookmark to the selected range Clears all Toolkit bookmarks

 Navigates to the next Toolkit bookmark in sequence

 Navigates to the previous Toolkit bookmark in sequence

Use arrows or menu accelerators to move through menu options

Page 8

Comments

Use Esc to exit print preview mode

Fills in a series of dates by day, month or year according to user preferences Fills in a series of numbers according to user preferences Copies a cell formula adjusting column spacing according to user preferences Copies a cell formula adjusting row spacing according to user preferences Copies a cell formula transposing references Applies DealMaven Paintbrush style to selected range Captures formatting of selected cell as DealMaven Paintbrush style AutoColors an entire spreadsheet at once according to AutoColor user settings Cycles through customizable font colors Cycles through customizable general number format styles

Automatically replaces hidden rows and columns with grouped rows and columns in active spreadsheet

Page 9

Comments

Refers to direct dependents Refers to direct precedents

Applies selected sheet style from Toolkit user settings to entire active spreadsheet Cycles through customizable cell color styles Cycles through customizable horizontal alignment styles Cycles through customizable indentation levels Cycles through customizable vertical alignment styles Cycles through customizable border styles Decreases font size of selected range Increases font size of selected range Cycles through customizable font colors Cycles through customizable binary number format styles (on/off, yes/no, etc.) Automatically adjusts column width of selected column(s) to fit Automatically adjusts row height of selected row(s) to fit Cycles through customizable column widths Cycles through customizable row heights Inserts/removes formula adjustment to replace errors resulting from existing formulas with custom message Use while in Formula Bar  Inserts/removes leader dots after text in selected cells Use while in Formula Bar  Inserts/removes sum bars in selected cells

Page 10

Comments

Deletes selected column(s) Deletes selected row(s) Inserts column(s) to the left of selected range Inserts row(s) above selected range

Allows looping while paging down through the worksheets of a workbook 

Allows looping while paging up through the worksheets of a workbook 

Use Shift F2 to edit comments as well

Resizes Excel window to allow work alongside DealMaven Knowledge Base

Page 11

Comments

Decreases magnification by specified increments Increases magnification by specified increments Clears all border formatting from selected cells Adds a solid border outline around selected range

Maximizes Excel window

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