Excel Formulas

May 2, 2017 | Author: Zafar Iqbal Kokab | Category: N/A
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Function keys in Microsoft Excel Function Key

SHIFT

CTRL

F1

Display Help or the Office Assistant

What's This?

F2

Edit the active cell

Edit a cell comment

F3

Paste a name into a formula

Paste a function into a formula

Define a name

F4

Repeat the last action

Repeat the last Find (Find Next)

Close the window

F5

Go To

Display the Find dialog box

Restore the window size

F6

Move to the next pane

Move to the previous pane

Move to the next workbook window

F7

Spelling command

F8

Extend a selection

Add to the selection

Resize the window

F9

Calculate all sheets in all open workbooks

Calculate the active worksheet

Minimize the workbook

F10

Make the menu bar active

Display a shortcut menu (right click)

Maximize or restore the workbook window

F11

Create a chart

Insert a new worksheet

Insert a Microsoft Excel 4.0 macro sheet

F12

Save As command

Save command

Open command

Move the window

ALT

CTRL+SHIFT

ALT+SHIFT

Insert a chart sheet

Insert a new worksheet

Save As command

Save command Create names by using row and column labels

Exit

Move to the previous workbook window

Display the Macro dialog box

Display Visual Basic Editor Print command

Ctrl+A Ctrl+B

Action Select All Bold

Menu equivalent comments

Version None Format, Cells, Font, Font Style, Bold

Ctrl+C Ctrl+D Ctrl+F Ctrl+G Ctrl+H

Copy Fill Down Find Goto Replace

Edit, Edit, Edit, Edit, Edit,

Ctrl+I Ctrl+K Ctrl+N Ctrl+O Ctrl+P

Italic Insert Hyperlink New Workbook Open Print

Format, Cells, Font, Font Style, Italic Insert, Hyperlink File, New File, Open File, Print

Ctrl+R Ctrl+S Ctrl+U Ctrl+V Ctrl W

Fill Right Save Underline Paste Close

Edit, Fill Right File, Save Format, Cells, Font, Underline, Single Edit, Paste File, Close

Ctrl+X

Cut

Edit, Cut

Ctrl+Y Ctrl+Z F1

Repeat Undo Help

Edit, Repeat Edit, Undo Help, Contents and Index

F2 F3

Edit Paste Name

None Insert, Name, Paste

F4 F4 F5

Repeat last action Edit, Repeat. Works while not in Edit mode. While typing a formula, switch between absolute/relative None refs Goto Edit, Goto

F6 F7

Next Pane Spell check

None Tools, Spelling

F8 F9 F10

Extend mode Recalculate all workbooks Activate Menubar

None Tools, Options, Calculation, Calc,Now N/A

F11 F12

New Chart Save As

Insert, Chart File, Save As

Ctrl+: Ctrl+; Ctrl+" Ctrl+'

Insert Current Time Insert Current Date Copy Value from Cell Above Copy Fromula from Cell Above

None None Edit, Paste Special, Value Edit, Copy

Shift Shift+F1 Shift+F2 Shift+F3 Shift+F4

Hold down shift for additional functions in Excel's menu none What's This? Help, What's This? Edit cell comment Insert, Edit Comments Paste function into formula Insert, Function Find Next Edit, Find, Find Next

Shift+F5 Shift+F6 Shift+F8 Shift+F9 Shift+F10

Find Previous Pane Add to selection Calculate active worksheet Display shortcut menu

Edit, Find, Find Next None None Calc Sheet None

Shift+F11 Shift+F12 Ctrl+F3 Ctrl+F4 Ctrl+F5

New worksheet Save Define name Close XL, Restore window size

Insert, Worksheet File, Save Insert, Names, Define File, Close Restore

Ctrl+F6 Shift+Ctrl+F6 Ctrl+F7 Ctrl+F8

Next workbook window Previous workbook window Move window Resize window

Window, ... Window, ... XL, Move XL, Size

Copy Fill, Down Find Goto Replace

Ctrl+F9 Ctrl+F10 Ctrl+F11

Minimize workbook Maximize or restore window Inset 4.0 Macro sheet

XL, Minimize XL, Maximize None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro

Ctrl+F12 Alt+F1 Alt+F2 Alt+F4 Alt+F8

File Open Insert Chart Save As Exit Macro dialog box

File, Open Insert, Chart... File, Save As File, Exit Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions

Alt+F11 Ctrl+Shift+F3 Ctrl+Shift+F6 Ctrl+Shift+F12 Alt+Shift+F1

Visual Basic Editor Create name by using names of row and column labels Previous Window Print New worksheet

Tools, Macro, Visual Basic Editor Insert, Name, Create Window, ... File, Print Insert, Worksheet

Alt+Shift+F2 Alt+= Ctrl+` Ctrl+Shift+A Alt+Down arrow

Save AutoSum Toggle Value/Formula display Insert argument names into formula Display AutoComplete list

File, Save No direct equivalent Tools, Options, View, Formulas No direct equivalent None

Alt+'

Format Style dialog box

Format, Style

Ctrl+Shift+~ Ctrl+Shift+! Ctrl+Shift+@

General format Comma format Time format

Format, Cells, Number, Category, General Format, Cells, Number, Category, Number Format, Cells, Number, Category, Time

Ctrl+Shift+# Ctrl+Shift+$

Date format Currency format

Format, Cells, Number, Category, Date Format, Cells, Number, Category, Currency

Ctrl+Shift+% Ctrl+Shift+^ Ctrl+Shift+&

Percent format Exponential format Place outline border around selected cells

Format, Cells, Number, Category, Percentage Format, Cells, Number, Category, Format, Cells, Border

Ctrl+Shift+_ Ctrl+Shift+*

Remove outline border Select current region

Format, Cells, Border Edit, Goto, Special, Current Region

Ctrl++ Ctrl+Ctrl+1

Insert Delete Format cells dialog box

Insert, (Rows, Columns, or Cells) Depends on selection Delete, (Rows, Columns, or Cells) Depends on selection Format, Cells

Ctrl+2 Ctrl+3

Bold Italic

Format, Cells, Font, Font Style, Bold Format, Cells, Font, Font Style, Italic

Ctrl+4 Ctrl+5 Ctrl+6 Ctrl+7

Underline Strikethrough Show/Hide objects Show/Hide Standard toolbar

Format, Cells, Font, Font Style, Underline Format, Cells, Font, Effects, Strikethrough Tools, Options, View, Objects, Show All/Hide View, Toolbars, Stardard

Ctrl+8 Ctrl+9 Ctrl+0 Ctrl+Shift+( Ctrl+Shift+)

Toggle Outline symbols Hide rows Hide columns Unhide rows Unhide columns

None Format, Format, Format, Format,

Alt or F10 Ctrl+Tab Shift+Ctrl+Tab

Activate the menu In toolbar: next toolbar In toolbar: previous toolbar

None None None

Ctrl+Tab

In a workbook: activate next workbook

None

Row, Hide Column, Hide Row, Unhide Column, Unhide

Enter data by using shortcut keys To

Press

Complete a cell entry Cancel a cell entry Repeat the last action Start a new line in the same cell Delete the character to the left of the insertion point, or delete the selection Delete the character to the right of the insertion point, or delete the selection Delete text to the end of the line Move one character up, down, left, or right Move to the beginning of the line Edit a cell comment Create names from row and column labels Fill down Fill to the right Fill the selected cell range with the current entry Complete a cell entry and move down in the selection Complete a cell entry and move up in the selection Complete a cell entry and move to the right in the selection Complete a cell entry and move to the left in the selection

ENTER ESC F4 or CTRL+Y ALT+ENTER BACKSPACE DELETE CTRL+DELETE Arrow keys HOME SHIFT+F2 CTRL+SHIFT+F3 CTRL+D CTRL+R CTRL+ENTER ENTER SHIFT+ENTER TAB SHIFT+TAB

Work in cells or the formula bar by using shortcut keys To

Press

Start a formula Cancel an entry in the cell or formula bar Edit the active cell Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents Paste a name into a formula Define a name Calculate all sheets in all open workbooks Calculate the active worksheet

= (EQUAL SIGN) ESC F2 BACKSPACE F3 CTRL+F3 F9 SHIFT+F9

Insert the AutoSum formula Enter the date Enter the time Insert a hyperlink Complete a cell entry

ALT+= (EQUAL SIGN) CTRL+; (SEMICOLON) CTRL+SHIFT+: (COLON) CTRL+K ENTER

Copy the value from the cell above the active cell into the cell or the formula bar

CTRL+SHIFT+" (QUOTATION MARK)

Alternate between displaying cell values and displaying cell formulas

CTRL+` (SINGLE LEFT QUOTATION MARK)

Copy a formula from the cell above the active cell into the cell or the formula bar

CTRL+' (APOSTROPHE)

Enter a formula as an array formula Display the Formula Palette after you type a valid function name in a formula Insert the argument names and parentheses for a function, after you type a valid function name in a formula Display the AutoComplete list

CTRL+SHIFT+ENTER CTRL+A CTRL+SHIFT+A ALT+DOWN ARROW

Sl No.

Function

Category

1

COUNTIF

Math

args

2

AVERAGE

Statistical

args

3

VLOOKUP

Lookup

args

4

SUM

Math

args

5

MAX

Statistical

args

6

MIN

Statistical

args

7

COUNT

Math

args

8

HLOOKUP

Lookup

args

9

ABS

Math

args

10

ACOS

Math

args

11

ACOSH

Math

args

12

ASIN

Math

args

13

ASINH

Math

args

14

ATAN

Math

args

15

ATAN2

Math

args

16

ATANH

Math

args

17

CEILING

Math

args

18

COMBIN

Math

args

19

COS

Math

args

20

COSH

Math

args

21

COUNTA

Math

args

22

COUNTBLANK

Math

args

23

DEGREES

Math

args

24

EVEN

Math

args

25

EXP

Math

args

26

FACT

Math

args

27

FACTDOUBLE

Math

args

28

FLOOR

Math

args

29

GCD

Math

args

30

INT

Math

args

31

LCM

Math

args

32

LN

Math

args

33

LOG

Math

args

34

LOG10

Math

args

35

MDETERM

Math

args

36

MINVERSE

Math

args

37

MMULT

Math

args

38

MOD

Math

args

39

MROUND

Math

args

40

MULTINOMIAL

Math

args

41

ODD

Math

args

42

PI

Math

43

POWER

Math

args

44

PRODUCT

Math

args

45

QUOTIENT

Math

args

46

RADIANS

Math

args

47

RAND

Math

48

RANDBETWEEN

Math

args

49

ROUND

Math

args

50

ROUNDDOWN

Math

args

51

ROUNDUP

Math

args

52

SERIESSUM

Math

args

53

SIGN

Math

args

54

SIN

Math

args

55

SINH

Math

args

56

SQRT

Math

args

57

SQRTPI

Math

args

58

SUMIF

Math

args

59

SUMPRODUCT

Math

args

60

SUMSQ

Math

args

61

SUMX2MY2

Math

args

62

SUMX2PY2

Math

args

63

SUMXMY2

Math

args

64

TAN

Math

args

65

TANH

Math

args

66

TRUNC

Math

args

67

ACCRINT

Financial

args

68

ACCRINTM

Financial

args

69

COUPDAYBS

Financial

args

70

COUPDAYS

Financial

args

71

COUPDAYSNC

Financial

args

72

COUPNCD

Financial

args

73

COUPNUM

Financial

args

74

COUPPCD

Financial

args

75

CUMIPMT

Financial

args

76

CUMPRINC

Financial

args

77

DB

Financial

args

78

DDB

Financial

args

79

DISC

Financial

args

80

DOLLARDE

Financial

args

81

DOLLARFR

Financial

args

82

DURATION

Financial

args

83

EFFECT

Financial

args

84

FV

Financial

args

85

FVSCHEDULE

Financial

args

86

IPMT

Financial

args

87

IRR

Financial

args

88

MDURATION

Financial

args

89

MIRR

Financial

args

90

NOMINAL

Financial

args

91

NPER

Financial

args

92

NPV

Financial

args

93

PMT

Financial

args

94

PPMT

Financial

args

95

PRICE

Financial

args

96

PRICEDISC

Financial

args

97

PRICEMAT

Financial

args

98

PV

Financial

args

99

RATE

Financial

args

100

RECEIVED

Financial

args

101

SLN

Financial

args

102

SYD

Financial

args

103

TBILLEQ

Financial

args

104

TBILLPRICE

Financial

args

105

TBILLYIELD

Financial

args

106

XIRR

Financial

args

107

XNPV

Financial

args

108

YIELD

Financial

args

109

YIELDDISC

Financial

args

110

YIELDDISC

Financial

args

111

AND

Logical

args

112

IF

Logical

args

113

NOT

Logical

args

114

OR

Logical

args

115

DATE

Date

args

116

DATEVALUE

Date

args

117

DAY

Date

args

118

DAYS360

Date

args

119

EDATE

Date

args

120

EOMONTH

Date

args

121

MONTH

Date

args

122

NETWORKDAYS

Date

args

123

TODAY

Date

124

WEEKDAY

Date

args

125

WORKDAY

Date

args

126

YEAR

Date

args

127

YEARFRAC

Date

args

128

ADDRESS

Lookup

args

129

CHOOSE

Lookup

args

130

COLUMN

Lookup

args

131

COLUMNS

Lookup

args

132

INDIRECT

Lookup

args

133

OFFSET

Lookup

args

134

ROW

Lookup

args

135

ROWS

Lookup

args

136

TRANSPOSE

Lookup

args

137

AVEDEV

Statistical

args

138

AVERAGEA

Statistical

args

139

BINOMDIST

Statistical

args

140

CONFIDENCE

Statistical

args

141

CORREL

Statistical

args

142

COVAR

Statistical

args

143

CRITBINOM

Statistical

args

144

DEVSQ

Statistical

args

145

EXPONDIST

Statistical

args

146

FISHER

Statistical

args

147

FISHERINV

Statistical

args

148

FORECAST

Statistical

args

149

FREQUENCY

Statistical

args

150

GEOMEAN

Statistical

args

151

GROWTH

Statistical

args

152

HARMEAN

Statistical

args

153

HYPGEOMDIST

Statistical

args

154

INTERCEPT

Statistical

args

155

KURT

Statistical

args

156

LARGE

Statistical

args

157

LINEST

Statistical

args

158

LOGEST

Statistical

args

159

LOGINV

Statistical

args

160

LOGNORMDIST

Statistical

args

161

MAXA

Statistical

args

162

MEDIAN

Statistical

args

163

MINA

Statistical

args

164

MODE

Statistical

args

165

NEGBINOMDIST

Statistical

args

166

NORMDIST

Statistical

args

167

NORMINV

Statistical

args

168

NORMSDIST

Statistical

args

169

NORMSINV

Statistical

args

170

PEARSON

Statistical

args

171

PERCENTILE

Statistical

args

172

PERCENTRANK

Statistical

args

173

PERMUT

Statistical

args

174

POISSON

Statistical

args

175

PROB

Statistical

args

176

QUARTILE

Statistical

args

177

RANK

Statistical

args

178

RSQ

Statistical

args

179

SKEW

Statistical

args

180

SLOPE

Statistical

args

181

SMALL

Statistical

args

182

STANDARDIZE

Statistical

args

183

STDEV

Statistical

args

184

STDEVA

Statistical

args

185

STDEVP

Statistical

args

186

STDEVPA

Statistical

args

187

STEYX

Statistical

args

188

TREND

Statistical

args

189

TRIMMEAN

Statistical

args

190

VAR

Statistical

args

191

VARA

Statistical

args

192

VARP

Statistical

args

193

VARPA

Statistical

args

194

WEIBULL

Statistical

args

195

ZTEST

Statistical

args

196

CHAR

Text

args

197

CODE

Text

args

198

CONCATENATE

Text

args

199

DOLLAR

Text

args

200

EXACT

Text

args

201

FIND

Text

args

202

FIXED

Text

args

203

LEFT

Text

args

204

LEN

Text

args

205

LOWER

Text

args

206

MATCH

Text

args

207

MID

Text

args

208

PROPER

Text

args

209

REPLACE

Text

args

210

REPT

Text

args

211

RIGHT

Text

args

212

SEARCH

Text

args

213

SUBSTITUTE

Text

args

214

T

Text

args

215

TEXT

Text

args

216

TRIM

Text

args

217

UPPER

Text

args

218

VALUE

Text

args

219

ERRORTYPE

Info

args

220

ISBLANK

Info

args

221

ISERR

Info

args

222

ISERROR

Info

args

223

ISEVEN

Info

args

224

ISLOGICAL

Info

args

225

ISNA

Info

args

226

ISNONTEXT

Info

args

227

ISNUMBER

Info

args

228

ISODD

Info

args

229

ISREF

Info

args

230

ISTEXT

Info

args

231

N

Info

args

232

NA

Info

Format data by using shortcut keys To Display the Style command (Format menu) Display the Cells command (Format menu) Apply the General number format Apply the Currency format with two decimal places (negative numbers appear in parentheses) Apply the Percentage format with no decimal places Apply the Exponential number format with two decimal places Apply the Date format with the day, month, and year Apply the Time format with the hour and minute, and indicate A.M. or P.M. Apply the Number format with two decimal places, 1000 separator, and – for negative values Apply the outline border Remove all borders Apply or remove bold formatting Apply or remove italic formatting Apply or remove an underline Apply or remove strikethrough formatting Hide rows Unhide rows Hide columns Unhide columns

Edit data by using shortcut keys To Edit the active cell Cancel an entry in the cell or formula bar Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents Paste a name into a formula Complete a cell entry Enter a formula as an array formula Display the Formula Palette after you type a valid function name in a formula Insert the argument names and parentheses for a function, after you type a valid function name in a formula

Insert, delete, and copy a selection by using shortcut keys To Copy the selection Paste the selection Cut the selection Clear the contents of the selection Insert blank cells

Delete the selection Undo the last action

Move within a selection by using shortcut keys To Move from top to bottom within the selection (down), or in the direction that is selected on the Edit tab (Tools menu, Options command) Move from bottom to top within the selection (up), or opposite to the direction that is selected on the Edit tab (Tools menu, Options command) Move from left to right within the selection, or move down one cell if only one column is selected Move from right to left within the selection, or move up one cell if only one column is selected Move clockwise to the next corner of the selection Move to the right between nonadjacent selections Move to the left between nonadjacent selections

Press ALT+' (APOSTROPHE) CTRL+1 CTRL+SHIFT+~ CTRL+SHIFT+$ CTRL+SHIFT+% CTRL+SHIFT+^ CTRL+SHIFT+# CTRL+SHIFT+@ CTRL+SHIFT+! CTRL+SHIFT+& CTRL+SHIFT+_ CTRL+B CTRL+I CTRL+U CTRL+5 CTRL+9 CTRL+SHIFT+( CTRL+0 (ZERO) CTRL+SHIFT+)

Press F2 ESC BACKSPACE F3 ENTER CTRL+SHIFT+ENTER CTRL+A CTRL+SHIFT+A

Press CTRL+C CTRL+V CTRL+X DELETE CTRL+SHIFT+PLUS SIGN

CTRL+ – CTRL+Z

Press ENTER SHIFT+ENTER TAB SHIFT+TAB CTRL+PERIOD CTRL+ALT+RIGHT ARROW CTRL+ALT+LEFT ARROW

Select data, cells, chart items, or objects by using shortcut keys

Select cells, columns, rows, or objects in worksheets and workbooks by using short To Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns) Extend the selection by one cell Extend the selection to the last nonblank cell in the same column or row as the active cell Extend the selection to the beginning of the row Extend the selection to the beginning of the worksheet Extend the selection to the last cell used on the worksheet (lower-right corner) Select the entire column Select the entire row Select the entire worksheet If multiple cells are selected, select only the active cell Extend the selection down one screen Extend the selection up one screen With an object selected, select all objects on a sheet Alternate between hiding objects, displaying objects, and displaying placeholders for objects Show or hide the Standard toolbar In End mode, to Turn End mode on or off Extend the selection to the last nonblank cell in the same column or row as the active cell Extend the selection to the last cell used on the worksheet (lower-right corner) Extend the selection to the last cell in the current row; this keystroke is unavailable if you selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command) With SCROLL LOCK on, to Turn SCROLL LOCK on or off Scroll the screen up or down one row Scroll the screen left or right one column Extend the selection to the cell in the upper-left corner of the window Extend the selection to the cell in the lower-right corner of the window Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to keep the same selection as you scroll, turn on SCROLL LOCK first.

Select cells with special characteristics by using shortcut keys To Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns) Select the current array, which is the array that the active cell belongs to Select all cells with comments Select cells whose contents are different from the comparison cell in each row (for each row, the comparison cell is in the same column as the active cell) Select cells whose contents are different from the comparison cell in each column (for each column, the comparison cell is in the same row as the active cell)

Select only cells that are directly referred to by formulas in the selection Select all cells that are directly or indirectly referred to by formulas in the selection Select only cells with formulas that refer directly to the active cell Select all cells with formulas that refer directly or indirectly to the active cell Select only visible cells in the current selection

Select chart items by using shortcut keys To Select the previous group of items Select the next group of items Select the next item within the group Select the previous item within the group

books by using shortcut keys Press CTRL+SHIFT+* (ASTERISK) SHIFT+ arrow key CTRL+SHIFT+ arrow key SHIFT+HOME CTRL+SHIFT+HOME CTRL+SHIFT+END CTRL+SPACEBAR SHIFT+SPACEBAR CTRL+A SHIFT+BACKSPACE SHIFT+PAGE DOWN SHIFT+PAGE UP CTRL+SHIFT+SPACEBAR CTRL+6 CTRL+7 Press END END, SHIFT+ arrow key END, SHIFT+HOME

END, SHIFT+ENTER Press SCROLL LOCK UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW SHIFT+HOME SHIFT+END

Press CTRL+SHIFT+* (ASTERISK) CTRL+/ CTRL+SHIFT+O (the letter O) CTRL+\ CTRL+SHIFT+|

CTRL+[ CTRL+SHIFT+{ CTRL+] CTRL+SHIFT+} ALT+SEMICOLON

Press DOWN ARROW UP ARROW RIGHT ARROW LEFT ARROW

Move and scroll on a worksheet or workbook by using shortcut keys To Move one cell in a given direction Move to the edge of the current data region Move between unlocked cells on a protected worksheet Move to the beginning of the row Move to the beginning of the worksheet Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1 Move down one screen Move up one screen Move one screen to the right Move one screen to the left Move to the next sheet in the workbook Move to the previous sheet in the workbook Move to the next workbook or window Move to the previous workbook or window Move to the next pane Move to the previous pane Scroll to display the active cell

In End mode, to Turn End mode on or off Move by one block of data within a row or column Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1 Move to the last cell to the right in the current row that is not blank; unavailable if you have selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)

With SCROLL LOCK turned on, to Turn SCROLL LOCK on or off Move to the cell in the upper-left corner of the window Move to the cell in the lower-right corner of the window Scroll one row up or down Scroll one column left or right

Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to preserve your selection while you scroll through the worksheet, turn on SCROLL LOCK first.

by using shortcut keys Press Arrow key CTRL+ arrow key TAB HOME CTRL+HOME

CTRL+END PAGE DOWN PAGE UP ALT+PAGE DOWN ALT+PAGE UP CTRL+PAGE DOWN CTRL+PAGE UP CTRL+F6 or CTRL+TAB CTRL+SHIFT+F6 or CTRL+SHIFT+TAB F6 SHIFT+F6 CTRL+BACKSPACE

Press END END, arrow key

END, HOME

END, ENTER

Press SCROLL LOCK HOME END UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW

Work with databases, lists, and PivotTables by using shortcut keys Work in a data form by using shortcut keys To Select a field or a command button Move to the same field in the next record Move to the same field in the previous record Move to the next field you can edit in the record Move to the previous field you can edit in the record Move to the first field in the next record Move to the first field in the previous record Move to the same field 10 records forward Move to the same field 10 records back Move to the new record Move to the first record Move to the beginning or end of a field Move one character left or right within a field Extend a selection to the beginning of a field Extend a selection to the end of a field Select the character to the left Select the character to the right

Work with the AutoFilter feature by using shortcut keys To Display the AutoFilter list for the current column Close the AutoFilter list for the current column Select the next item in the AutoFilter list Select the previous item in the AutoFilter list Select the first item (All) in the AutoFilter list Select the last item in the AutoFilter list Filter the list by using the selected item in the AutoFilter list

Work with the PivotTable Wizard by using shortcut keys In Step 3 of the PivotTable Wizard, to Select the next or previous field button in the list Select the field button to the right or left in a multicolumn field button list Move the selected field into the Page area Move the selected field into the Row area Move the selected field into the Column area Move the selected field into the Data area Display the PivotTable Field dialog box

Work with page fields in a PivotTable by using shortcut keys To Select the previous item in the list

Select the next item in the list Select the first visible item in the list Select the last visible item in the list Display the selected item

Group and ungroup PivotTable items by using shortcut keys To Group selected PivotTable items Ungroup selected PivotTable items

databases, lists, and PivotTables by using shortcut keys

Press ALT+ key, where key is the underlined letter in the field or command name DOWN ARROW UP ARROW TAB SHIFT+TAB ENTER SHIFT+ENTER PAGE DOWN PAGE UP CTRL+PAGE DOWN CTRL+PAGE UP HOME or END LEFT ARROW or RIGHT ARROW SHIFT+HOME SHIFT+END SHIFT+LEFT ARROW SHIFT+RIGHT ARROW

sing shortcut keys Press Select the cell that contains the column label, and then press ALT+DOWN ARROW ALT+UP ARROW DOWN ARROW UP ARROW HOME END ENTER

sing shortcut keys Press UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW ALT+P ALT+R ALT+C ALT+D ALT+L

by using shortcut keys Press UP ARROW

DOWN ARROW HOME END ENTER

by using shortcut keys Press ALT+SHIFT+RIGHT ARROW ALT+SHIFT+LEFT ARROW

Keys for windows and dialog boxes In a window, to

Press

Switch to the next program ALT+TAB Switch to the previous program ALT+SHIFT+TAB Show the Windows Start menu CTRL+ESC Close the active workbook window CTRL+W Restore the active workbook window CTRL+F5 Switch to the next workbook window CTRL+F6 Switch to the previous workbook window CTRL+SHIFT+F6 Carry out the Move command (workbook CTRL+F7 icon menu, menu bar) Carry out the Size command (workbookCTRL+F8 icon menu, menu bar) Minimize the workbook window to an icon CTRL+F9 Maximize or restore the workbook window CTRL+F10 Select a folder in the Open or Save As dialog ALT+0 box to select (File menu) the folder list; arrow keys to select a folder Choose a toolbar button in the Open orALT+ Savenumber As dialog (1 box is the (File leftmost menu)button, 2 is the next, and so on) Update the files visible in the Open or Save F5 As dialog box (File menu)

In a dialog box, to

Press

Switch to the next tab in a dialog box CTRL+TAB or CTRL+PAGE DOWN Switch to the previous tab in a dialog box CTRL+SHIFT+TAB or CTRL+PAGE UP Move to the next option or option groupTAB Move to the previous option or option group SHIFT+TAB Move between options in the active drop-down list box or between some options in a group of options

Arrow keys

Perform the action assigned to the active button (the button with the dotted outline), or select or clear the active check box

SPACEBAR

Letter key for the first letter in the option name you want (when a dropMove to an option in a drop-down list box down list box is selected) ALT+ letter, where letter is the key for the underlined letter in the option Select an option, or select or clear a check name box Open the selected drop-down list box ALT+DOWN ARROW Close the selected drop-down list box ESC Perform the action assigned to the default command button in the dialog box (the button with the bold outline ¾ often the OK button) ENTER Cancel the command and close the dialog ESCbox

In a text box, to

Press

Move to the beginning of the entry

HOME

Move to the end of the entry END Move one character to the left or right LEFT ARROW or RIGHT ARROW Move one word to the left or right CTRL+LEFT ARROW or CTRL+RIGHT ARROW Select from the insertion point to the beginning SHIFT+HOME of the entry Select from the insertion point to the end SHIFT+END of the entry Select or unselect one character to the SHIFT+LEFT left ARROW Select or unselect one character to the SHIFT+RIGHT right ARROW Select or unselect one word to the left CTRL+SHIFT+LEFT ARROW Select or unselect one word to the rightCTRL+SHIFT+RIGHT ARROW

elect a folder next, and so on)

Print and preview a document by using shortcut keys To Display the Print command (File menu)

Work in print preview To Move around the page when zoomed in Move by one page when zoomed out Move to the first page when zoomed out Move to the last page when zoomed out

Outline data by using shortcut keys To Ungroup rows or columns Group rows or columns Display or hide outline symbols Hide selected rows Unhide selected rows Hide selected columns Unhide selected columns

Keys for menus To Show a shortcut menu Make the menu bar active Show the program icon menu (on the program title bar) Select the next or previous command on the menu or submenu Select the menu to the left or right, or, with a submenu visible, switch between the main menu and the submenu Select the first or last command on the menu or submenu Close the visible menu and submenu at the same time Close the visible menu, or, with a submenu visible, close the submenu only Tip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.

Keys for toolbars On a toolbar, to Make the menu bar active Select the next or previous toolbar Select the next or previous button or menu on the toolbar Open the selected menu Perform the action assigned to the selected button Enter text in the selected text box Select an option from a drop-down list box or from a drop-down menu on a button

Keys for using the Office Assistant To Make the Office Assistant the active balloon Select a Help topic from the topics displayed by the Office Assistant See more help topics See previous help topics Close an Office Assistant message Get Help from the Office Assistant Display the next tip Display the previous tip Close tips Show or hide the Office Assistant in a wizard

ent by using shortcut keys Press CTRL+P

Press Arrow keys PAGE UP or PAGE DOWN CTRL+UP ARROW or CTRL+LEFT ARROW CTRL+DOWN ARROW or CTRL+RIGHT ARROW

sing shortcut keys Press ALT+SHIFT+LEFT ARROW ALT+SHIFT+RIGHT ARROW CTRL+8 CTRL+9 CTRL+SHIFT+( CTRL+0 (ZERO) CTRL+SHIFT+)

r menus Press SHIFT+F10 F10 or ALT ALT+SPACEBAR DOWN ARROW or UP ARROW (with the menu or submenu displayed) LEFT ARROW or RIGHT ARROW HOME or END ALT ESC

toolbars Press F10 or ALT CTRL+TAB or CTRL+SHIFT+TAB TAB or SHIFT+TAB (when a toolbar is active) ENTER ENTER ENTER Arrow keys to move through options in the list or menu; ENTER to select the option you want (when a drop-down list box is selected)

e Office Assistant Press ALT+F6; repeat until the balloon is active ALT+topic number (where 1 is the first topic, 2 is the second, and so on) ALT+DOWN ARROW ALT+UP ARROW ESC F1 ALT+N ALT+B ESC TAB to select the Office Assistant button; SPACEBAR to show or hide the Assistant

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