Excel Formulas
May 2, 2017 | Author: Zafar Iqbal Kokab | Category: N/A
Short Description
Download Excel Formulas...
Description
Function keys in Microsoft Excel Function Key
SHIFT
CTRL
F1
Display Help or the Office Assistant
What's This?
F2
Edit the active cell
Edit a cell comment
F3
Paste a name into a formula
Paste a function into a formula
Define a name
F4
Repeat the last action
Repeat the last Find (Find Next)
Close the window
F5
Go To
Display the Find dialog box
Restore the window size
F6
Move to the next pane
Move to the previous pane
Move to the next workbook window
F7
Spelling command
F8
Extend a selection
Add to the selection
Resize the window
F9
Calculate all sheets in all open workbooks
Calculate the active worksheet
Minimize the workbook
F10
Make the menu bar active
Display a shortcut menu (right click)
Maximize or restore the workbook window
F11
Create a chart
Insert a new worksheet
Insert a Microsoft Excel 4.0 macro sheet
F12
Save As command
Save command
Open command
Move the window
ALT
CTRL+SHIFT
ALT+SHIFT
Insert a chart sheet
Insert a new worksheet
Save As command
Save command Create names by using row and column labels
Exit
Move to the previous workbook window
Display the Macro dialog box
Display Visual Basic Editor Print command
Ctrl+A Ctrl+B
Action Select All Bold
Menu equivalent comments
Version None Format, Cells, Font, Font Style, Bold
Ctrl+C Ctrl+D Ctrl+F Ctrl+G Ctrl+H
Copy Fill Down Find Goto Replace
Edit, Edit, Edit, Edit, Edit,
Ctrl+I Ctrl+K Ctrl+N Ctrl+O Ctrl+P
Italic Insert Hyperlink New Workbook Open Print
Format, Cells, Font, Font Style, Italic Insert, Hyperlink File, New File, Open File, Print
Ctrl+R Ctrl+S Ctrl+U Ctrl+V Ctrl W
Fill Right Save Underline Paste Close
Edit, Fill Right File, Save Format, Cells, Font, Underline, Single Edit, Paste File, Close
Ctrl+X
Cut
Edit, Cut
Ctrl+Y Ctrl+Z F1
Repeat Undo Help
Edit, Repeat Edit, Undo Help, Contents and Index
F2 F3
Edit Paste Name
None Insert, Name, Paste
F4 F4 F5
Repeat last action Edit, Repeat. Works while not in Edit mode. While typing a formula, switch between absolute/relative None refs Goto Edit, Goto
F6 F7
Next Pane Spell check
None Tools, Spelling
F8 F9 F10
Extend mode Recalculate all workbooks Activate Menubar
None Tools, Options, Calculation, Calc,Now N/A
F11 F12
New Chart Save As
Insert, Chart File, Save As
Ctrl+: Ctrl+; Ctrl+" Ctrl+'
Insert Current Time Insert Current Date Copy Value from Cell Above Copy Fromula from Cell Above
None None Edit, Paste Special, Value Edit, Copy
Shift Shift+F1 Shift+F2 Shift+F3 Shift+F4
Hold down shift for additional functions in Excel's menu none What's This? Help, What's This? Edit cell comment Insert, Edit Comments Paste function into formula Insert, Function Find Next Edit, Find, Find Next
Shift+F5 Shift+F6 Shift+F8 Shift+F9 Shift+F10
Find Previous Pane Add to selection Calculate active worksheet Display shortcut menu
Edit, Find, Find Next None None Calc Sheet None
Shift+F11 Shift+F12 Ctrl+F3 Ctrl+F4 Ctrl+F5
New worksheet Save Define name Close XL, Restore window size
Insert, Worksheet File, Save Insert, Names, Define File, Close Restore
Ctrl+F6 Shift+Ctrl+F6 Ctrl+F7 Ctrl+F8
Next workbook window Previous workbook window Move window Resize window
Window, ... Window, ... XL, Move XL, Size
Copy Fill, Down Find Goto Replace
Ctrl+F9 Ctrl+F10 Ctrl+F11
Minimize workbook Maximize or restore window Inset 4.0 Macro sheet
XL, Minimize XL, Maximize None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro
Ctrl+F12 Alt+F1 Alt+F2 Alt+F4 Alt+F8
File Open Insert Chart Save As Exit Macro dialog box
File, Open Insert, Chart... File, Save As File, Exit Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions
Alt+F11 Ctrl+Shift+F3 Ctrl+Shift+F6 Ctrl+Shift+F12 Alt+Shift+F1
Visual Basic Editor Create name by using names of row and column labels Previous Window Print New worksheet
Tools, Macro, Visual Basic Editor Insert, Name, Create Window, ... File, Print Insert, Worksheet
Alt+Shift+F2 Alt+= Ctrl+` Ctrl+Shift+A Alt+Down arrow
Save AutoSum Toggle Value/Formula display Insert argument names into formula Display AutoComplete list
File, Save No direct equivalent Tools, Options, View, Formulas No direct equivalent None
Alt+'
Format Style dialog box
Format, Style
Ctrl+Shift+~ Ctrl+Shift+! Ctrl+Shift+@
General format Comma format Time format
Format, Cells, Number, Category, General Format, Cells, Number, Category, Number Format, Cells, Number, Category, Time
Ctrl+Shift+# Ctrl+Shift+$
Date format Currency format
Format, Cells, Number, Category, Date Format, Cells, Number, Category, Currency
Ctrl+Shift+% Ctrl+Shift+^ Ctrl+Shift+&
Percent format Exponential format Place outline border around selected cells
Format, Cells, Number, Category, Percentage Format, Cells, Number, Category, Format, Cells, Border
Ctrl+Shift+_ Ctrl+Shift+*
Remove outline border Select current region
Format, Cells, Border Edit, Goto, Special, Current Region
Ctrl++ Ctrl+Ctrl+1
Insert Delete Format cells dialog box
Insert, (Rows, Columns, or Cells) Depends on selection Delete, (Rows, Columns, or Cells) Depends on selection Format, Cells
Ctrl+2 Ctrl+3
Bold Italic
Format, Cells, Font, Font Style, Bold Format, Cells, Font, Font Style, Italic
Ctrl+4 Ctrl+5 Ctrl+6 Ctrl+7
Underline Strikethrough Show/Hide objects Show/Hide Standard toolbar
Format, Cells, Font, Font Style, Underline Format, Cells, Font, Effects, Strikethrough Tools, Options, View, Objects, Show All/Hide View, Toolbars, Stardard
Ctrl+8 Ctrl+9 Ctrl+0 Ctrl+Shift+( Ctrl+Shift+)
Toggle Outline symbols Hide rows Hide columns Unhide rows Unhide columns
None Format, Format, Format, Format,
Alt or F10 Ctrl+Tab Shift+Ctrl+Tab
Activate the menu In toolbar: next toolbar In toolbar: previous toolbar
None None None
Ctrl+Tab
In a workbook: activate next workbook
None
Row, Hide Column, Hide Row, Unhide Column, Unhide
Enter data by using shortcut keys To
Press
Complete a cell entry Cancel a cell entry Repeat the last action Start a new line in the same cell Delete the character to the left of the insertion point, or delete the selection Delete the character to the right of the insertion point, or delete the selection Delete text to the end of the line Move one character up, down, left, or right Move to the beginning of the line Edit a cell comment Create names from row and column labels Fill down Fill to the right Fill the selected cell range with the current entry Complete a cell entry and move down in the selection Complete a cell entry and move up in the selection Complete a cell entry and move to the right in the selection Complete a cell entry and move to the left in the selection
ENTER ESC F4 or CTRL+Y ALT+ENTER BACKSPACE DELETE CTRL+DELETE Arrow keys HOME SHIFT+F2 CTRL+SHIFT+F3 CTRL+D CTRL+R CTRL+ENTER ENTER SHIFT+ENTER TAB SHIFT+TAB
Work in cells or the formula bar by using shortcut keys To
Press
Start a formula Cancel an entry in the cell or formula bar Edit the active cell Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents Paste a name into a formula Define a name Calculate all sheets in all open workbooks Calculate the active worksheet
= (EQUAL SIGN) ESC F2 BACKSPACE F3 CTRL+F3 F9 SHIFT+F9
Insert the AutoSum formula Enter the date Enter the time Insert a hyperlink Complete a cell entry
ALT+= (EQUAL SIGN) CTRL+; (SEMICOLON) CTRL+SHIFT+: (COLON) CTRL+K ENTER
Copy the value from the cell above the active cell into the cell or the formula bar
CTRL+SHIFT+" (QUOTATION MARK)
Alternate between displaying cell values and displaying cell formulas
CTRL+` (SINGLE LEFT QUOTATION MARK)
Copy a formula from the cell above the active cell into the cell or the formula bar
CTRL+' (APOSTROPHE)
Enter a formula as an array formula Display the Formula Palette after you type a valid function name in a formula Insert the argument names and parentheses for a function, after you type a valid function name in a formula Display the AutoComplete list
CTRL+SHIFT+ENTER CTRL+A CTRL+SHIFT+A ALT+DOWN ARROW
Sl No.
Function
Category
1
COUNTIF
Math
args
2
AVERAGE
Statistical
args
3
VLOOKUP
Lookup
args
4
SUM
Math
args
5
MAX
Statistical
args
6
MIN
Statistical
args
7
COUNT
Math
args
8
HLOOKUP
Lookup
args
9
ABS
Math
args
10
ACOS
Math
args
11
ACOSH
Math
args
12
ASIN
Math
args
13
ASINH
Math
args
14
ATAN
Math
args
15
ATAN2
Math
args
16
ATANH
Math
args
17
CEILING
Math
args
18
COMBIN
Math
args
19
COS
Math
args
20
COSH
Math
args
21
COUNTA
Math
args
22
COUNTBLANK
Math
args
23
DEGREES
Math
args
24
EVEN
Math
args
25
EXP
Math
args
26
FACT
Math
args
27
FACTDOUBLE
Math
args
28
FLOOR
Math
args
29
GCD
Math
args
30
INT
Math
args
31
LCM
Math
args
32
LN
Math
args
33
LOG
Math
args
34
LOG10
Math
args
35
MDETERM
Math
args
36
MINVERSE
Math
args
37
MMULT
Math
args
38
MOD
Math
args
39
MROUND
Math
args
40
MULTINOMIAL
Math
args
41
ODD
Math
args
42
PI
Math
43
POWER
Math
args
44
PRODUCT
Math
args
45
QUOTIENT
Math
args
46
RADIANS
Math
args
47
RAND
Math
48
RANDBETWEEN
Math
args
49
ROUND
Math
args
50
ROUNDDOWN
Math
args
51
ROUNDUP
Math
args
52
SERIESSUM
Math
args
53
SIGN
Math
args
54
SIN
Math
args
55
SINH
Math
args
56
SQRT
Math
args
57
SQRTPI
Math
args
58
SUMIF
Math
args
59
SUMPRODUCT
Math
args
60
SUMSQ
Math
args
61
SUMX2MY2
Math
args
62
SUMX2PY2
Math
args
63
SUMXMY2
Math
args
64
TAN
Math
args
65
TANH
Math
args
66
TRUNC
Math
args
67
ACCRINT
Financial
args
68
ACCRINTM
Financial
args
69
COUPDAYBS
Financial
args
70
COUPDAYS
Financial
args
71
COUPDAYSNC
Financial
args
72
COUPNCD
Financial
args
73
COUPNUM
Financial
args
74
COUPPCD
Financial
args
75
CUMIPMT
Financial
args
76
CUMPRINC
Financial
args
77
DB
Financial
args
78
DDB
Financial
args
79
DISC
Financial
args
80
DOLLARDE
Financial
args
81
DOLLARFR
Financial
args
82
DURATION
Financial
args
83
EFFECT
Financial
args
84
FV
Financial
args
85
FVSCHEDULE
Financial
args
86
IPMT
Financial
args
87
IRR
Financial
args
88
MDURATION
Financial
args
89
MIRR
Financial
args
90
NOMINAL
Financial
args
91
NPER
Financial
args
92
NPV
Financial
args
93
PMT
Financial
args
94
PPMT
Financial
args
95
PRICE
Financial
args
96
PRICEDISC
Financial
args
97
PRICEMAT
Financial
args
98
PV
Financial
args
99
RATE
Financial
args
100
RECEIVED
Financial
args
101
SLN
Financial
args
102
SYD
Financial
args
103
TBILLEQ
Financial
args
104
TBILLPRICE
Financial
args
105
TBILLYIELD
Financial
args
106
XIRR
Financial
args
107
XNPV
Financial
args
108
YIELD
Financial
args
109
YIELDDISC
Financial
args
110
YIELDDISC
Financial
args
111
AND
Logical
args
112
IF
Logical
args
113
NOT
Logical
args
114
OR
Logical
args
115
DATE
Date
args
116
DATEVALUE
Date
args
117
DAY
Date
args
118
DAYS360
Date
args
119
EDATE
Date
args
120
EOMONTH
Date
args
121
MONTH
Date
args
122
NETWORKDAYS
Date
args
123
TODAY
Date
124
WEEKDAY
Date
args
125
WORKDAY
Date
args
126
YEAR
Date
args
127
YEARFRAC
Date
args
128
ADDRESS
Lookup
args
129
CHOOSE
Lookup
args
130
COLUMN
Lookup
args
131
COLUMNS
Lookup
args
132
INDIRECT
Lookup
args
133
OFFSET
Lookup
args
134
ROW
Lookup
args
135
ROWS
Lookup
args
136
TRANSPOSE
Lookup
args
137
AVEDEV
Statistical
args
138
AVERAGEA
Statistical
args
139
BINOMDIST
Statistical
args
140
CONFIDENCE
Statistical
args
141
CORREL
Statistical
args
142
COVAR
Statistical
args
143
CRITBINOM
Statistical
args
144
DEVSQ
Statistical
args
145
EXPONDIST
Statistical
args
146
FISHER
Statistical
args
147
FISHERINV
Statistical
args
148
FORECAST
Statistical
args
149
FREQUENCY
Statistical
args
150
GEOMEAN
Statistical
args
151
GROWTH
Statistical
args
152
HARMEAN
Statistical
args
153
HYPGEOMDIST
Statistical
args
154
INTERCEPT
Statistical
args
155
KURT
Statistical
args
156
LARGE
Statistical
args
157
LINEST
Statistical
args
158
LOGEST
Statistical
args
159
LOGINV
Statistical
args
160
LOGNORMDIST
Statistical
args
161
MAXA
Statistical
args
162
MEDIAN
Statistical
args
163
MINA
Statistical
args
164
MODE
Statistical
args
165
NEGBINOMDIST
Statistical
args
166
NORMDIST
Statistical
args
167
NORMINV
Statistical
args
168
NORMSDIST
Statistical
args
169
NORMSINV
Statistical
args
170
PEARSON
Statistical
args
171
PERCENTILE
Statistical
args
172
PERCENTRANK
Statistical
args
173
PERMUT
Statistical
args
174
POISSON
Statistical
args
175
PROB
Statistical
args
176
QUARTILE
Statistical
args
177
RANK
Statistical
args
178
RSQ
Statistical
args
179
SKEW
Statistical
args
180
SLOPE
Statistical
args
181
SMALL
Statistical
args
182
STANDARDIZE
Statistical
args
183
STDEV
Statistical
args
184
STDEVA
Statistical
args
185
STDEVP
Statistical
args
186
STDEVPA
Statistical
args
187
STEYX
Statistical
args
188
TREND
Statistical
args
189
TRIMMEAN
Statistical
args
190
VAR
Statistical
args
191
VARA
Statistical
args
192
VARP
Statistical
args
193
VARPA
Statistical
args
194
WEIBULL
Statistical
args
195
ZTEST
Statistical
args
196
CHAR
Text
args
197
CODE
Text
args
198
CONCATENATE
Text
args
199
DOLLAR
Text
args
200
EXACT
Text
args
201
FIND
Text
args
202
FIXED
Text
args
203
LEFT
Text
args
204
LEN
Text
args
205
LOWER
Text
args
206
MATCH
Text
args
207
MID
Text
args
208
PROPER
Text
args
209
REPLACE
Text
args
210
REPT
Text
args
211
RIGHT
Text
args
212
SEARCH
Text
args
213
SUBSTITUTE
Text
args
214
T
Text
args
215
TEXT
Text
args
216
TRIM
Text
args
217
UPPER
Text
args
218
VALUE
Text
args
219
ERRORTYPE
Info
args
220
ISBLANK
Info
args
221
ISERR
Info
args
222
ISERROR
Info
args
223
ISEVEN
Info
args
224
ISLOGICAL
Info
args
225
ISNA
Info
args
226
ISNONTEXT
Info
args
227
ISNUMBER
Info
args
228
ISODD
Info
args
229
ISREF
Info
args
230
ISTEXT
Info
args
231
N
Info
args
232
NA
Info
Format data by using shortcut keys To Display the Style command (Format menu) Display the Cells command (Format menu) Apply the General number format Apply the Currency format with two decimal places (negative numbers appear in parentheses) Apply the Percentage format with no decimal places Apply the Exponential number format with two decimal places Apply the Date format with the day, month, and year Apply the Time format with the hour and minute, and indicate A.M. or P.M. Apply the Number format with two decimal places, 1000 separator, and – for negative values Apply the outline border Remove all borders Apply or remove bold formatting Apply or remove italic formatting Apply or remove an underline Apply or remove strikethrough formatting Hide rows Unhide rows Hide columns Unhide columns
Edit data by using shortcut keys To Edit the active cell Cancel an entry in the cell or formula bar Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents Paste a name into a formula Complete a cell entry Enter a formula as an array formula Display the Formula Palette after you type a valid function name in a formula Insert the argument names and parentheses for a function, after you type a valid function name in a formula
Insert, delete, and copy a selection by using shortcut keys To Copy the selection Paste the selection Cut the selection Clear the contents of the selection Insert blank cells
Delete the selection Undo the last action
Move within a selection by using shortcut keys To Move from top to bottom within the selection (down), or in the direction that is selected on the Edit tab (Tools menu, Options command) Move from bottom to top within the selection (up), or opposite to the direction that is selected on the Edit tab (Tools menu, Options command) Move from left to right within the selection, or move down one cell if only one column is selected Move from right to left within the selection, or move up one cell if only one column is selected Move clockwise to the next corner of the selection Move to the right between nonadjacent selections Move to the left between nonadjacent selections
Press ALT+' (APOSTROPHE) CTRL+1 CTRL+SHIFT+~ CTRL+SHIFT+$ CTRL+SHIFT+% CTRL+SHIFT+^ CTRL+SHIFT+# CTRL+SHIFT+@ CTRL+SHIFT+! CTRL+SHIFT+& CTRL+SHIFT+_ CTRL+B CTRL+I CTRL+U CTRL+5 CTRL+9 CTRL+SHIFT+( CTRL+0 (ZERO) CTRL+SHIFT+)
Press F2 ESC BACKSPACE F3 ENTER CTRL+SHIFT+ENTER CTRL+A CTRL+SHIFT+A
Press CTRL+C CTRL+V CTRL+X DELETE CTRL+SHIFT+PLUS SIGN
CTRL+ – CTRL+Z
Press ENTER SHIFT+ENTER TAB SHIFT+TAB CTRL+PERIOD CTRL+ALT+RIGHT ARROW CTRL+ALT+LEFT ARROW
Select data, cells, chart items, or objects by using shortcut keys
Select cells, columns, rows, or objects in worksheets and workbooks by using short To Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns) Extend the selection by one cell Extend the selection to the last nonblank cell in the same column or row as the active cell Extend the selection to the beginning of the row Extend the selection to the beginning of the worksheet Extend the selection to the last cell used on the worksheet (lower-right corner) Select the entire column Select the entire row Select the entire worksheet If multiple cells are selected, select only the active cell Extend the selection down one screen Extend the selection up one screen With an object selected, select all objects on a sheet Alternate between hiding objects, displaying objects, and displaying placeholders for objects Show or hide the Standard toolbar In End mode, to Turn End mode on or off Extend the selection to the last nonblank cell in the same column or row as the active cell Extend the selection to the last cell used on the worksheet (lower-right corner) Extend the selection to the last cell in the current row; this keystroke is unavailable if you selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command) With SCROLL LOCK on, to Turn SCROLL LOCK on or off Scroll the screen up or down one row Scroll the screen left or right one column Extend the selection to the cell in the upper-left corner of the window Extend the selection to the cell in the lower-right corner of the window Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to keep the same selection as you scroll, turn on SCROLL LOCK first.
Select cells with special characteristics by using shortcut keys To Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns) Select the current array, which is the array that the active cell belongs to Select all cells with comments Select cells whose contents are different from the comparison cell in each row (for each row, the comparison cell is in the same column as the active cell) Select cells whose contents are different from the comparison cell in each column (for each column, the comparison cell is in the same row as the active cell)
Select only cells that are directly referred to by formulas in the selection Select all cells that are directly or indirectly referred to by formulas in the selection Select only cells with formulas that refer directly to the active cell Select all cells with formulas that refer directly or indirectly to the active cell Select only visible cells in the current selection
Select chart items by using shortcut keys To Select the previous group of items Select the next group of items Select the next item within the group Select the previous item within the group
books by using shortcut keys Press CTRL+SHIFT+* (ASTERISK) SHIFT+ arrow key CTRL+SHIFT+ arrow key SHIFT+HOME CTRL+SHIFT+HOME CTRL+SHIFT+END CTRL+SPACEBAR SHIFT+SPACEBAR CTRL+A SHIFT+BACKSPACE SHIFT+PAGE DOWN SHIFT+PAGE UP CTRL+SHIFT+SPACEBAR CTRL+6 CTRL+7 Press END END, SHIFT+ arrow key END, SHIFT+HOME
END, SHIFT+ENTER Press SCROLL LOCK UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW SHIFT+HOME SHIFT+END
Press CTRL+SHIFT+* (ASTERISK) CTRL+/ CTRL+SHIFT+O (the letter O) CTRL+\ CTRL+SHIFT+|
CTRL+[ CTRL+SHIFT+{ CTRL+] CTRL+SHIFT+} ALT+SEMICOLON
Press DOWN ARROW UP ARROW RIGHT ARROW LEFT ARROW
Move and scroll on a worksheet or workbook by using shortcut keys To Move one cell in a given direction Move to the edge of the current data region Move between unlocked cells on a protected worksheet Move to the beginning of the row Move to the beginning of the worksheet Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1 Move down one screen Move up one screen Move one screen to the right Move one screen to the left Move to the next sheet in the workbook Move to the previous sheet in the workbook Move to the next workbook or window Move to the previous workbook or window Move to the next pane Move to the previous pane Scroll to display the active cell
In End mode, to Turn End mode on or off Move by one block of data within a row or column Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1 Move to the last cell to the right in the current row that is not blank; unavailable if you have selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)
With SCROLL LOCK turned on, to Turn SCROLL LOCK on or off Move to the cell in the upper-left corner of the window Move to the cell in the lower-right corner of the window Scroll one row up or down Scroll one column left or right
Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to preserve your selection while you scroll through the worksheet, turn on SCROLL LOCK first.
by using shortcut keys Press Arrow key CTRL+ arrow key TAB HOME CTRL+HOME
CTRL+END PAGE DOWN PAGE UP ALT+PAGE DOWN ALT+PAGE UP CTRL+PAGE DOWN CTRL+PAGE UP CTRL+F6 or CTRL+TAB CTRL+SHIFT+F6 or CTRL+SHIFT+TAB F6 SHIFT+F6 CTRL+BACKSPACE
Press END END, arrow key
END, HOME
END, ENTER
Press SCROLL LOCK HOME END UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW
Work with databases, lists, and PivotTables by using shortcut keys Work in a data form by using shortcut keys To Select a field or a command button Move to the same field in the next record Move to the same field in the previous record Move to the next field you can edit in the record Move to the previous field you can edit in the record Move to the first field in the next record Move to the first field in the previous record Move to the same field 10 records forward Move to the same field 10 records back Move to the new record Move to the first record Move to the beginning or end of a field Move one character left or right within a field Extend a selection to the beginning of a field Extend a selection to the end of a field Select the character to the left Select the character to the right
Work with the AutoFilter feature by using shortcut keys To Display the AutoFilter list for the current column Close the AutoFilter list for the current column Select the next item in the AutoFilter list Select the previous item in the AutoFilter list Select the first item (All) in the AutoFilter list Select the last item in the AutoFilter list Filter the list by using the selected item in the AutoFilter list
Work with the PivotTable Wizard by using shortcut keys In Step 3 of the PivotTable Wizard, to Select the next or previous field button in the list Select the field button to the right or left in a multicolumn field button list Move the selected field into the Page area Move the selected field into the Row area Move the selected field into the Column area Move the selected field into the Data area Display the PivotTable Field dialog box
Work with page fields in a PivotTable by using shortcut keys To Select the previous item in the list
Select the next item in the list Select the first visible item in the list Select the last visible item in the list Display the selected item
Group and ungroup PivotTable items by using shortcut keys To Group selected PivotTable items Ungroup selected PivotTable items
databases, lists, and PivotTables by using shortcut keys
Press ALT+ key, where key is the underlined letter in the field or command name DOWN ARROW UP ARROW TAB SHIFT+TAB ENTER SHIFT+ENTER PAGE DOWN PAGE UP CTRL+PAGE DOWN CTRL+PAGE UP HOME or END LEFT ARROW or RIGHT ARROW SHIFT+HOME SHIFT+END SHIFT+LEFT ARROW SHIFT+RIGHT ARROW
sing shortcut keys Press Select the cell that contains the column label, and then press ALT+DOWN ARROW ALT+UP ARROW DOWN ARROW UP ARROW HOME END ENTER
sing shortcut keys Press UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW ALT+P ALT+R ALT+C ALT+D ALT+L
by using shortcut keys Press UP ARROW
DOWN ARROW HOME END ENTER
by using shortcut keys Press ALT+SHIFT+RIGHT ARROW ALT+SHIFT+LEFT ARROW
Keys for windows and dialog boxes In a window, to
Press
Switch to the next program ALT+TAB Switch to the previous program ALT+SHIFT+TAB Show the Windows Start menu CTRL+ESC Close the active workbook window CTRL+W Restore the active workbook window CTRL+F5 Switch to the next workbook window CTRL+F6 Switch to the previous workbook window CTRL+SHIFT+F6 Carry out the Move command (workbook CTRL+F7 icon menu, menu bar) Carry out the Size command (workbookCTRL+F8 icon menu, menu bar) Minimize the workbook window to an icon CTRL+F9 Maximize or restore the workbook window CTRL+F10 Select a folder in the Open or Save As dialog ALT+0 box to select (File menu) the folder list; arrow keys to select a folder Choose a toolbar button in the Open orALT+ Savenumber As dialog (1 box is the (File leftmost menu)button, 2 is the next, and so on) Update the files visible in the Open or Save F5 As dialog box (File menu)
In a dialog box, to
Press
Switch to the next tab in a dialog box CTRL+TAB or CTRL+PAGE DOWN Switch to the previous tab in a dialog box CTRL+SHIFT+TAB or CTRL+PAGE UP Move to the next option or option groupTAB Move to the previous option or option group SHIFT+TAB Move between options in the active drop-down list box or between some options in a group of options
Arrow keys
Perform the action assigned to the active button (the button with the dotted outline), or select or clear the active check box
SPACEBAR
Letter key for the first letter in the option name you want (when a dropMove to an option in a drop-down list box down list box is selected) ALT+ letter, where letter is the key for the underlined letter in the option Select an option, or select or clear a check name box Open the selected drop-down list box ALT+DOWN ARROW Close the selected drop-down list box ESC Perform the action assigned to the default command button in the dialog box (the button with the bold outline ¾ often the OK button) ENTER Cancel the command and close the dialog ESCbox
In a text box, to
Press
Move to the beginning of the entry
HOME
Move to the end of the entry END Move one character to the left or right LEFT ARROW or RIGHT ARROW Move one word to the left or right CTRL+LEFT ARROW or CTRL+RIGHT ARROW Select from the insertion point to the beginning SHIFT+HOME of the entry Select from the insertion point to the end SHIFT+END of the entry Select or unselect one character to the SHIFT+LEFT left ARROW Select or unselect one character to the SHIFT+RIGHT right ARROW Select or unselect one word to the left CTRL+SHIFT+LEFT ARROW Select or unselect one word to the rightCTRL+SHIFT+RIGHT ARROW
elect a folder next, and so on)
Print and preview a document by using shortcut keys To Display the Print command (File menu)
Work in print preview To Move around the page when zoomed in Move by one page when zoomed out Move to the first page when zoomed out Move to the last page when zoomed out
Outline data by using shortcut keys To Ungroup rows or columns Group rows or columns Display or hide outline symbols Hide selected rows Unhide selected rows Hide selected columns Unhide selected columns
Keys for menus To Show a shortcut menu Make the menu bar active Show the program icon menu (on the program title bar) Select the next or previous command on the menu or submenu Select the menu to the left or right, or, with a submenu visible, switch between the main menu and the submenu Select the first or last command on the menu or submenu Close the visible menu and submenu at the same time Close the visible menu, or, with a submenu visible, close the submenu only Tip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.
Keys for toolbars On a toolbar, to Make the menu bar active Select the next or previous toolbar Select the next or previous button or menu on the toolbar Open the selected menu Perform the action assigned to the selected button Enter text in the selected text box Select an option from a drop-down list box or from a drop-down menu on a button
Keys for using the Office Assistant To Make the Office Assistant the active balloon Select a Help topic from the topics displayed by the Office Assistant See more help topics See previous help topics Close an Office Assistant message Get Help from the Office Assistant Display the next tip Display the previous tip Close tips Show or hide the Office Assistant in a wizard
ent by using shortcut keys Press CTRL+P
Press Arrow keys PAGE UP or PAGE DOWN CTRL+UP ARROW or CTRL+LEFT ARROW CTRL+DOWN ARROW or CTRL+RIGHT ARROW
sing shortcut keys Press ALT+SHIFT+LEFT ARROW ALT+SHIFT+RIGHT ARROW CTRL+8 CTRL+9 CTRL+SHIFT+( CTRL+0 (ZERO) CTRL+SHIFT+)
r menus Press SHIFT+F10 F10 or ALT ALT+SPACEBAR DOWN ARROW or UP ARROW (with the menu or submenu displayed) LEFT ARROW or RIGHT ARROW HOME or END ALT ESC
toolbars Press F10 or ALT CTRL+TAB or CTRL+SHIFT+TAB TAB or SHIFT+TAB (when a toolbar is active) ENTER ENTER ENTER Arrow keys to move through options in the list or menu; ENTER to select the option you want (when a drop-down list box is selected)
e Office Assistant Press ALT+F6; repeat until the balloon is active ALT+topic number (where 1 is the first topic, 2 is the second, and so on) ALT+DOWN ARROW ALT+UP ARROW ESC F1 ALT+N ALT+B ESC TAB to select the Office Assistant button; SPACEBAR to show or hide the Assistant
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