ETP Guide Jan 2012

ENGINEERING TEAM PROJECT (MAB / MBB 3013)

GUIDELINES -----JANUARY 2012 UNIVERSITI TEKNOLOGI PETRONAS Bandar Seri Iskandar, 31750 Tronoh, Perak Darul Ridzuan

TABLE OF CONTENTS Contents Page _______________________________________________________________________ 1.

INTRODUCTION

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OBJECTIVES

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SCOPE OF PROJECT

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SUMMARY OF PROJECT WORK .

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4.1

Project Proposal

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4.2

Progress Report

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4.3

Development of Prototype / Model

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4.4

Poster Presentation

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4.5

Demonstration of Working Prototype / Model .

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4.6

Engineering Design Exhibition (EDX)

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4.7

Oral Presentation

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4.8

Final Report

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5.

ETP COORDINATORS

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SUPERVISORS

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6.1

Supervisor 1

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6.2

Supervisor 2

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7.

ETP ANNOUNCEMENTS

8.

ATTENDANCE AND MEETINGS

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9.

EVALUATION

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10.

PROJECT EXPENDITURE

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11.

LABORATORY

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12.

PLAGIARISM

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13.

WRITING FORMAT FOR FINAL REPORT

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APPENDICES

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Engineering Team Project (ETP):

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January 2012 Semester

Page 2

APPENDICES: Page APPENDIX I

IMPORTANT DATES ........................................................................... 18

APPENDIX II

PROJECT ASSESSMENT RUBRIC....................................................19

APPENDIX III

PROJECT PROPOSAL SCORE SHEET ............................................ 21

APPENDIX IV

PROGRESS REPORT SCORE SHEET .............................................. 22

APPENDIX V

FABRICATION SCORE SHEET ......................................................... 23

APPENDIX VI

POSTER EVALUATION SHEET ........................................................ 24

APPENDIX VII

DEMO. OF WORKING PROTOTYPE/MODEL ............................... 25

APPENDIX VIII

ORAL PRESENTATION: GROUP ASSESSMENT ................. 26

APPENDIX IX

ORAL PRESENTATION: INDIVIDUAL ..................................... 27

APPENDIX X

FINAL REPORT SCORE SHEET ....................................................... 28

APPENDIX XI

CALCULATION OF F-FACTOR (FOR INDIVIDUAL GRADES) .. 29

APPENDIX XII

RESULT COMPILATION .................................................................... 30

APPENDIX XIII

LOGBOOK SUMMARY ....................................................................... 31

APPENDIX XIV

PROJECT PROPOSAL CONTENT .................................................... 32

APPENDIX XV

SAMPLE OF REFERENCING FORMAT .......................................... 33

APPENDIX XVI

SAMPLE OF COVER PAGE FOR FINAL REPORT ....................... 34

APPENDIX XVII

STUDENTS’ REQUISITION FORM. .................................................. 35

APPENDIX XVIII

STUDENTS’ REQUISITION FORM – SAMPLE .............................. 36

APPENDIX XIX

JUSTIFICATION LETTER .................................................................. 37

APPENDIX XX

JUSTIFICATION LETTER – SAMPLE ............................................. 38

APPENDIX XXI

ETP CLAIM BREAKDOWN FORM ................................................... 39

APPENDIX XXII

UTP CLAIM FORM – SAMPLE .......................................................... 40

APPENDIX XXIII

PEER EVALUATION TEMPLATE ................................................... 41

Engineering Team Project (ETP):

January 2012 Semester

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1.

INTRODUCTION

This course is offered to the 3rd year engineering students. The subject is designed to ensure that students will acquire the knowledge in conducting research and development by working in a team. This includes conducting literature research, preparing project proposal, performing preliminary design concepts, simulation, and evaluation for the best concept and designing the selected concept. Students will be divided into groups that consist of four to six members of various disciplines namely Mechanical, Electrical & Electronics, Chemical, Civil and Petroleum Engineering. Please note that in view of the dissimilar number of students registering for this module from each engineering program, there are groups that may not have students from all five engineering disciplines. One or two supervisor(s) will be assigned to each group.

2.

OBJECTIVES

The objectives of the Engineering Team Project (ETP) course are as follows: 

To inculcate teamwork spirit.



To develop leadership skills as well as technical competency in: o delegation of various tasks o analysing engineering problems o performing engineering design o enhancing software related skills

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To broaden the knowledge on commercially available off-the-shelf equipment as well as industrial equipment.

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To develop knowledge in integrating components into a comprehensive working system.

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To provide a platform for advanced design courses.

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To nurture creativity, innovativeness, and business acumen.

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To provide exposure on project management skills

Note: These are NOT the objectives of the project work you are working on.

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January 2012 Semester

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3.

SCOPE OF PROJECT

The scope of the project includes:    

To generate conceptual designs To perform necessary engineering calculations To generate engineering drawings of the selected concept To develop a working model or prototype

The final result of the project shall be exhibited in the form of engineering drawings, reports, and a WORKING MODEL or PROTOTYPE. The conceptual design should incorporate as many as possible elements or components of Electrical / Electronic / Mechanical / Chemical / Civil / Petroleum engineering. The approach to solutions and methodologies such as selection of materials, problem analysis etc., shall be based on fundamental engineering calculations. The feasibility and suitability of a project to be taken as an ETP project are measured and assessed using the Project Assessment Rubric in Appendix II.

4.

SUMMARY OF PROJECT WORK

Please refer to Appendix I for the schedule of the present semester. 4.1 Project Proposal Each group shall discuss among members to come out with a suitable and feasible project and more importantly within the time frame as specified in Appendix I. When an agreement has been reached among the team members and also the supervisor, a project proposal must be submitted for assessment. Prior to submission, the project proposal must be discussed with the respective supervisors to determine the scope, problems, and practicality of the proposed project. The content of the proposal must be based on the format in Appendix XIV. The report shall not exceed 12 pages including the appendices. Each group must submit the project proposal to the supervisor by the due date specified in Appendix I. The proposal will be assessed based on the marking scheme in Appendix III. Note: Supervisors need to ensure that any draft proposal be reviewed and returned promptly to ensure that students are able to submit their work on time.

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4.2 Progress Report A progress report must be submitted to the supervisor by the due date specified in Appendix I. The report will be assessed based on the marking scheme in Appendix IV. The report, which shall not exceed 12 pages including the appendices, shall comprise:    

details of the activities that need to be carried out identification of potential problems a few conceptual designs that have been considered necessary preliminary engineering calculations, data collection and benefit-cost analysis that have been used in deciding the final design.

4.3 Development of Prototype / Model Throughout the project, the supervisor will monitor the overall progress and development of the project through meetings and logbooks as well as progress report. The prototype or model of the project must be completed by the date specified in Appendix I. Upon completion, the group must make an arrangement with the supervisor for assessment of the prototype or model. The assessment will generally be based on the planning, execution and the quality of the prototype or model. Please refer to the format in Appendix V for the guidelines of the assessment. 4.4 Poster Presentation Each group will be required to present their results and findings in the form of ONE A-1 size poster with a portrait-layout. The poster presentation provides an opportunity for students to expose or share their work, knowledge and experience with other students and also with lecturers. The poster from each group will be examined, unmanned, by one or more examiners in a session that will be advised further. Appendix VI provides the guidelines on the poster exhibition assessment criteria. The tentative time for the session is indicated in Appendix I. The use of more than one poster will be penalised. Selected posters will be exhibited in the Engineering Design Exhibition (EDX), which is described in Section 4.6. The selection will be made based on the scores given by the examiners for the posters and the demonstration/simulation of the working prototype/model. 4.5 Demonstration / Simulation of Working Prototype/Model All groups are also required to demonstrate or simulate a working prototype or model of their project before one or more examiners (non-supervisor). An actual model demonstration is preferable, however, in certain cases, a computer simulation might be acceptable depending on the nature of the project. This demonstration/simulation will be assessed based on the criteria specified in Appendix VII. The scores for the demonstration/simulation, together with the poster, will be used by the ETP Coordinators in selecting groups that will participate in the EDX.

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January 2012 Semester

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4.6 Engineering Design Exhibition (EDX) The Engineering Design Exhibition (EDX) is an event organized by the university towards the end of every semester. It provides opportunities for students to present their project works, mainly through the ETP and Final Year Project (FYP) courses. Only selected projects will be allowed invited to participate. For ETP, selection will generally be made based on the score obtained by groups in the evaluations for posters and demonstrations. All participants will be given certificates, and in addition winners will be awarded. Projects with certain outstanding quality and innovation will be selected to represent the university at national and international level competitions. It must be noted that the operational matters of the EDX is beyond the responsibility of ETP supervisors and coordinators. There shall also be no extra marks for groups that participate or win awards in the EDX. Certificates, awards and details of the EDX should be obtained only from the EDX Committee. 4.7 Oral Presentation During the demonstration session, students shall deliver a presentation on their findings. Assessment on visual aspects, clarity of presentation, logic, knowledge of subject matter and the overall content of the presentation will be made on a group basis (Appendix VIII) as well as on an individual basis (Appendix IX). Each group member must present some portion of the material. Each group will be allocated 30 minutes for the presentation, and another 10 minutes for a question and answer session. The examiners will be appointed lecturers, other than the group supervisor. 4.8 Final Report Each group shall submit a final report by the due date specified in Appendix I. The report will be assessed using the form in Appendix X. In this report, the ultimate results and findings of the project shall be presented. The report shall be assessed based on:  Critical review of current problems/solutions  Literature review  Development of alternatives and options  Decision making processes  Final Design (engineering drawing)  Technical/Scientific aspects/support  Business and economic considerations  Application/Viability of selected design  Suggestion for area of improvements  Recommendations for future work Please note that the report must be limited to thirty (30) pages excluding appendices, figures and drawings.

Engineering Team Project (ETP):

January 2012 Semester

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5.

ETP COORDINATORS

The following lecturers are appointed by the Head of the Mechanical Engineering Programme as the ETP Coordinators. 1. Dr Sharul Sham B Dol (05 368 7152, [email protected]) 2. Mrs Rosmawati Mat Zain (05 368 7147, [email protected]) 3. Dr Setyamartana Parman (05 368 7197, [email protected])

The responsibilities of the Coordinators can be summarised as follows:      

6.

Managing and implementing the ETP course. Assigning student groups and supervisors. Advising supervisors on the project assessment or any other problems encountered during the project work. Assigning examiners and coordinate seminar presentation and poster exhibition. Facilitate expenditure claims. Compiling students’ results.

SUPERVISORS

6.1 Supervisor 1      

Evaluating the project proposal, progress report, fabrication and final report. Advising students on the preparation of their design projects, including but not limited to the technical, economical and management aspects. Monitoring of student's progress against Gantt Chart through their weekly progress reports. Certifying students’ expenditure claims. Obtaining claims and disbursement to students. Assigning F-factor to individual student.

6.2 Supervisor 2 A Supervisor 2 may be nominated to assist in the supervision of a team. The responsibilities of the Supervisor 2 are:  

Where applicable, guiding students or providing support in any specific areas including but not limited to soft skills, language, report writing, business acumen, etc, as and when necessary within the project time frame. Representing Supervisor 1 in executing the tasks stipulated in Clause 6.1 under the circumstances whereby Supervisor 1 is not able to perform the task(s).

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January 2012 Semester

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7.

ETP ANNOUNCEMENTS

All announcements regarding ETP will be made through e-Learning or posters at strategic locations (e.g. Pocket C and Pocket D). Students MUST regularly visit these sites to keep themselves updated and informed of all important dates and announcements. 8.

ATTENDANCE AND MEETINGS

Students are required to conduct meetings regularly among themselves on project implementation. In addition, all groups are required to arrange weekly meetings with the supervisor. The attendance of group members will be recorded. The logbook and the attendance record will be used to calculate the F-Factor (see Section 9. EVALUATION). Each student must forward logbooks individually to the supervisor during weekly meetings. The verified logbook shall be returned at the end of the meeting. Each student shall bring the compilation of the logbooks to the weekly meeting. 9.

EVALUATION

Students will be evaluated based on their capability in undertaking the project, producing the written report and presenting the result. The main components of evaluation are given in Table 1. In general, the evaluation of the group will be carried out by supervisors (55 %), appointed examiners (40 %), and peer evaluation (5 %), with a total of 100 %. The evaluation forms for each component are given in the Appendices. The individual score during oral presentation (Appendix IX), the F-Factor, described in Section 8. ATTENDANCE AND MEETINGS, and peer evaluation (Appendix XXIII) will be used to differentiate the individual score for each student in a group. The F-Factor (see Table 1 and Appendix X) will be incorporated in the project proposal, progress report, fabrication evaluation and final report as illustrated in Appendix XII. Each student will also be evaluated based on prescribed criteria by other members of the team, by means of peer evaluation (Appendix XXIII). Instructions on peer evaluation will be provided approximately in the last 3 weeks of the semester. 10. PROJECT EXPENDITURE In building the prototype or model, each group may request project fund of up to RM 200 to purchase approved components or materials that are not available in laboratories at UTP. Figure 1 shows the ETP Purchase Requisition Flow Chart that students need to follow in order to purchase project materials, in which failure to comply with this procedure may result in non-payment of the claims. Table 2 provides further explanation to the process flow chart.

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January 2012 Semester

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Table 1: ETP Grading Structure. Assessment Contribution

Tentative

Components

Time

Supervisor

Panel of Examiners

Peer Evaluation

Evaluation Forms

W3

Project Proposal

W7

Progress Report

W 10

Fabrication of Prototype or Model

W 11

Poster Evaluation

10 %

Appendix VI

W 11

Demonstration of Prototype or Model

15 %

Appendix VII

W 11

Group Oral Presentation

10 %

Appendix VIII

W 11

Individual Presentation

5%

Appendix IX

W 13

Peer Evaluation

W 14

Final Report

25 %

Appendix X

Sub-Total

55 %

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1

Appendix XI

Continuous

Appendix IV

10 % 10 %

Appendix V

5%

Individual F-factor (Logbook & Meeting)

Total

Appendix III

10 %

55 %

Engineering Team Project (ETP):

40 %

Appendix XXIII

5%

January 2012 Semester

Page 10

Start

1. - Fill up FORM 03 (App XVII) - Obtain verification from Lab Executive

Amount exceed RM200?

Y 2. Prepare justification letter (App XIX)

N N 3. - Obtain signature from SV for FORM 03 and justification letter (if exceed RM200) - Submit FORM 03 and justification letter to coordinator Deadline: March 16, 2012

4. Purchase items

5. - Arrange original receipts according to sequence in FORM 03 - Paste original receipts on A4 papers (Students are strongly advised to make copy of all receipts) - Fill up ETP Claim Breakdown Form (App XXI) - Fill up UTP Claim Form (Sample in App XXII)

6. Submit UTP Claim Form to SV to fill up relevant info and obtain signature (Refer App XXII)

7. Submit UTP Claim Form, ETP Claim Breakdown Form and receipts to coordinator Deadline: April 27, 2012

8. Collect claims from SV

Legend End

SV

Supervisor

Note: 1. Submission of FORM 03 does not guarantee approval. 2. All deadlines stated are complied with strictly. Late submissions will not be entertained.

Figure 1: ETP Purchase Requisition Flow Chart

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January 2012 Semester

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Table 2: Explanation to ETP Purchase Requisition Flow Chart. Flow Chart Item #

Description

1

- Fill up FORM 03 (App XVII) - Obtain verification from Lab Executive

2

- Prepare justification letter (App XIX)

3

- Obtain signature from SV for FORM 03 and justification letter (if exceed RM200) - Submit FORM 03 and justification letter to coordinator

4

5

6

Purchase items

- Arrange original receipts according to sequence in FORM 03 - Paste original receipts on A4 papers (Students are strongly advised to make copy of all receipts) - Fill up ETP Claim Breakdown Form (App XXI) - Fill up UTP Claim Form (Sample in App XXII)

- Submit UTP Claim Form to SV to fill up relevant info and obtain signature (Refer App XXII)

Remarks

Deadline

- Fill up FORM 03 completely. Refer sample, App XVIII. - Obtain verification from Lab Executive on availability of the items in UTP. - Justification letter is applicable for purchase exceeding RM200. Refer sample, App XX. - Incomplete or inaccurate information will result in delay or non-approval. - Late submissions will not be entertained.

March 16, 2012

- Items purchased must be according to FORM 03 submitted. - If additional items are required, a new FORM 03 must be submitted to the coordinator. - Claims of additional items not listed in the first FORM 03 will be honoured based on the discretion of coordinator. - Purchases are made using students' own money in advance. - Receipts should be arranged according to sequence in FORM 03. - All original receipts are to be pasted on A4 papers. - Copies of receipts are to be retained by students. - Fill up App XXI completely, including Finance Reference and Receipt No. for all items. - UTP Claim Forms are provided to students at the beginning of the semester. To fill up, refer sample in App XXII. - Students must ensure that SV provide the following on the UTP Claim Form: a) Staff No b) Grade c) Location (Office) d) Extension No e) Signature f) Date

7

Submit UTP Claim Form, ETP Claim Breakdown Form and receipts to coordinator

Late submissions will not be entertained.

8

Collect claims from SV

Students are responsible to follow up with SV on payment. Please allow some time for payment to reach SV.

Engineering Team Project (ETP):

January 2012 Semester

April 27, 2012

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11. LABORATORY Students are allowed to use the laboratory for the purposes of experiments or fabrications of their model or prototype. The technicians who are in-charged for the laboratory related to this course are responsible in co-ordinating the lab operations, which include the Health, Safety and Environment (HSE) aspects, scheduling of equipment, checking and providing consumables. Students are required to notify the technicians on their intent to use the lab in advance. All lab regulations must be complied. Lab coats and proper attire shall be worn in the lab. Each group must carry out housekeeping and the technicians will monitor this. Failure to comply with the regulations may result in deduction of marks by the Coordinators. 12. PLAGIARISM Plagiarism is strictly prohibited and is a serious offence. Kindly refer to Section 5.1 of the UTP’s undergraduate handbook, A Guide to University Academic Policies and Procedures. Any work that is found to have been copied or plagiarized will NOT be marked.

13. WRITING FORMAT FOR FINAL REPORT The writing format of the ETP final report should follow the UTP standard as described below. The report consists of many parts arranged in a certain order. It is recommended that the contents be in the following order, although not every report will include all the items listed. a) Title b) Acknowledgement c) Executive Summary / Abstract d) Table of Contents e) Background of Project Work f) Identification and Definition of Problem g) Objective and Scope h) Project Management i) Literature Review j) Theory k) Procedure / Methodology l) Engineering Analysis m) Business / economic analysis n) Discussion of Results o) Conclusion p) Recommendation q) References r) Appendices

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January 2012 Semester

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General Writing Format Students must follow specific guidelines for writing the report as stated below. a)

Language The report must be written in English Language.

b)

Font and Spacing

c)

All text should be double-spaced (Times New Roman regular font-style, size 12) written on one side of each white A4 paper. However, foot note, computer program codes (must be reduced to font size 8), and captions for tables and figures should be single-spaced. Length The report shall not be more than 30 pages, excluding the appendices. Students are encouraged to be brief and concise in their writing and avoid jargon and passive voice as much as possible.

d)

Numbering All pages must be numbered in proper sequence from introduction to the end of the report including pages on figures, tables, computer programs and appendices. Page numbers appear by themselves and are not to be enclosed in parenthesis, hyphens or other decorative symbols. Page number must be positioned at the bottom and centred.

e)

Margin The top, bottom and right margins are 25 mm. The left margin must be 40 mm.

f)

Mathematical Text Mathematical text must be spaced out, superscript and subscript must be clearly shown as such.

g)

Heading Major headings, such as INTRODUCTION, should be in capitals. Times New Roman and font size 14 should be used. Secondary headings such as Example, the first letter should be capitalised, bold and font size 12 should be used, and tertiary heading should be in Times New Roman.

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January 2012 Semester

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h)

Tables and Figures Tables and figures less than a page in size should be inserted into the text near the point of reference with a three-line space above and below. Tables should be continuous and not carried over to the succeeding page. Margins’ limits are the same as text full-page. All tables and figures should be numbered consecutively. Tables and figures are must be within the main text. Table captions should be positioned at the top middle of each table. The captions for figures should be positioned at the bottom middle of each figure.

i)

References The method of writing references must follow the standard format. See Appendix XV for samples of reference format.

j)

Title Page The title page should be set out in accordance with the Appendix XVI and should include the followings: - name of the group members in FULL complete with the Matrix Number. - title of the ETP project - month and year in which the ETP final report is submitted Students must submit one copy of their ETP final report to the respective supervisor on week 14.

General Content This section will elaborate more about the general content needed in each part of the report format. a)

Title The project title should reflect the focus on core issues of the research work.

b)

Acknowledgements Acknowledgements should include the names of the contributors to the project work including the supervisors and members of the group, preferably not more than one page.

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c)

Summary / Abstract The summary or abstract briefly covers the content of the work. It should contain the (i) Objectives of the project; i.e., state the core issue, research question or objective of the design work, (ii) Methodology; i.e., briefly describe the methods or techniques used in achieving the objectives, (iii) Results; i.e., describe the results obtained from the methodology employed, and (iv) Conclusions; i.e., interpretation of the results in relation to the theory or hypotheses. Draw conclusions and state the implications. The summary or abstract is presented so that any other reader, who is attracted by the title of the project, can know a little more without having to read the whole report. Any reference to the literature is not made in the abstract but if such references are necessary, they should be footnoted. Abstract should not be more than one page.

d)

Table of Contents Table of contents lists all headings and sub-headings, tables, figures, appendices, bibliography with the page numbers.

e)

Background of Project Work The background covers the research project, the definition of the problem, the achievement expected from the project, the importance of the project as well as the range and depth of the study.

f)

Objective and Scope The aim of the study includes main/general matter that needs to be achieved or implemented. Objectives are more detailed and closely related to aim. Scope is the boundary for the research work planned by the students to ensure the feasibility of the project to be carried out within the given time frame.

g)

Project Management Project management should focus on progress monitoring and task allocation with the usage of Gantt chart.

h)

Literature Review Literature review includes the review of written materials on the topic and area chosen. It gives the background of the current studies of the problem area chosen from various written sources of references. This section reviews the previous research analytically, critically and objectively.

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January 2012 Semester

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i)

Theory, Methodology and Procedure This section shall contain all the relevant theories, hypotheses, facts and data obtained from references and literature reviews. The theories included must be relevant with the objectives and the findings of the project, thus allowing the comparison between the results achieved and the theory to be outstanding. The methodology must be relevant and used in the project.

j)

Engineering Analysis This section should include data gathering, data analysis, tools required, possible solutions to problems, decision making on the selected solution and project benefits.

k)

Discussion on Result and Findings This section presents the finding or outcome of the research work. It is suggested that the results obtained be presented clearly in the form of tables and figures such as graphs, diagrams or others.

l)

Conclusions Conclusion highlights whether the work completed complies with the set objective and the significance of the findings. Recommendation for future work should be stated in this section to ensure the set objective can be achieved and improved or even expanded.

m)

References This section is to record all references used for preparing the proposed project. Use the standard format as given in the appendix.

n)

Appendices Lengthy calculations, figures, raw data, computer programs/source codes, outputs, etc. are to be enclosed as appendices. They should be titled and numbered according to chronological order. Each appendix is preferably named using capital letters and the appendices need to be listed down in the Table of Contents.

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APPENDIX I: IMPORTANT DATES

Week Number

Seminar I (and Briefing) Seminar II Project proposal due Seminar III

1

2

3

4

5

6

7

7

8

9

10

11

12

13

14

27/1 1/2 10/2 15/2

Lab Safety Briefing

22/2

Progress Report due Seminar IV Submission of FORM 03

Evaluation on Fabrication Poster & Demonstrations Oral Presentations EDX Return of FORM 03 Submission Peer Evaluation

7/3

Mid Semester Break (8 – 11 March 2012)

Activities

14/3 16/3 23/3 4/4 4/4 TBA 13/4 20/4

Submission of Claim Form

27/4

Submission of Final Report

27/4

* By co-ordinator: List of students, groups, supervisors and topics Note: The above schedule is subjected to change. Please check messages in the e-learning regularly for updates.

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APPENDIX II: PROJECT ASSESSMENT RUBRIC ETP Group:

_______________________________

Purpose:

The assessment aims to measure the feasibility and suitability of a project to be taken as an ETP project.

Instruction:

1. Assign the appropriate score to each criteria, according to the most fitting description provided. 2. Sum up the total scores for all criteria in the last column. 3. Refer to the score indication table.

Criteria / Score 1. Opportunity for teamwork development [to assess suitability of project as means to inculcate teamwork]

4

3

2

 Supports development of teamwork

 Reasonable opportunity for development of teamwork and balanced participation

 Not much opportunity for teamwork development as the tasks are highly segmented and independent of each other

 No opportunity for teamwork development

 Reflects interdependence and balanced participation  Every member’s role is defined and understood by all.

 Tasks are defined but not all members understand them

1

2. Level of technical competence and capability of the team visà-vis project’s requirement (such as specialized knowledge or skill)

The team possesses the necessary technical capability to accomplish the tasks

 The team possesses the necessary technical capability to accomplish the tasks, however, some additional study or guidance may be needed

 The team lacks the technical capability to accomplish the tasks and requires substantial guidance by supervisor and extensive study

 The team does not have the technical capability to accomplish the tasks

3. Availability of equipment required

 All equipment required are available in UTP

 Most of the equipment are available in UTP

 Most of the equipment required are NOT available in UTP

 All equipment required are NOT available in UTP

4. Opportunity to incorporate creativity, innovativeness and business acumen

 High opportunity

 Moderate opportunity

 Little opportunity

 No opportunity

Score

Criteria / Score

4

3

2

1

Score

5. Risk in operational safety (e.g. laser cutting)

 Minimal risk

 Low risk

 Moderate risk. May require trained personnel

 High risk. Only authorized and trained personnel (technicians) allowed to operate / handle project equipment or materials.

6. Project involves hazardous materials (e.g. arsenic)

 None at all

 A small amount of hazardous material, within the capability of the labs at UTP

 Moderate amount of hazardous material

 Large amount of hazardous material

7. Time required for project completion

 Can be completed within 10 weeks, with some buffer time

 Can be completed within 10 weeks, with no buffer time

 May face difficulties in completing within 10 weeks

 Cannot be completed within 10 weeks

8. Project involves multidisciplinary knowledge and skills

 Involves more than 3 engineering fields which are adequately balanced

 Involves 3 engineering fields, which are adequately balanced

 Involves 2 engineering fields, which are adequately balanced

 Involves only 1 engineering field

9. Project cost

 Estimated less than RM200

 Estimated between RM200 – RM250

 Estimated between RM250 – RM300

 Estimated more than RM300 Total Score

Total Score

Indication

28 – 36

Project is highly feasible and suitable for ETP

19 – 27

Project is moderately feasible and suitable for ETP. Project requires review to improve on the criteria where the scores are low.

< 19

Project does not meet ETP expectations. It is strongly suggested to modify the topic or change to a more feasible topic.

Supervisor’s Signature: Name: Date:

_______________________________ _______________________________ _______________________________

Engineering Team Project (ETP):

January 2012 Semester

Page 20

APPENDIX III:

PROJECT PROPOSAL SCORE SHEET

FORM E1

MAB/MBB 3013 – ENGINEERING TEAM PROJECT Group No Supervisor

Name 1. 2. 3. 4. 5. 6.

Title

Breakdown 1

Introduction

2 Project planning

Data gathering and analysis

4

Compliance to requirement

Marks Allocated

Guidelines for Marking -

3

ID

-

Background analysis Objective statement Problem definition Design approach / methodology Gantt Chart Task / work allocation Project flow showing involvement of all project members Preliminary information (Behaviour trend and analysis) Documentation: references / survey / site visit In-time submission Report complies to requirement/format TOTAL

Marks

30

30

30

10 100

Weightage in course: 10%

_________________________ Supervisor’s signature Date: ____________________ Note: Supervisors shall forward the completed form (hardcopy) to Department Representatives by the deadline given.

APPENDIX IV:

PROGRESS REPORT SCORE SHEET

FORM E2

MAB/MBB 3013 – ENGINEERING TEAM PROJECT Group No Supervisor

Name 1. 2. 3. 4. 5. 6.

Title

Breakdown

1

Introduction

2

Project planning

3

Methodology

4

Data gathering and analysis

5

Economical / business consideration

6

Conclusion

ID

Marks Marks Allocated

Guidelines for Marking - Project definition and problem statement - Identification of potential solutions - Literature review - Design concept - Justification in choosing design - Task listing and distribution - Logic of sequence of task - Feasibility of plan - Identification of suitable tools or software

30

20

20

- Application of fundamental engineering knowledge in solving or analysing design problem - Validity & suitability of data - Capital cost considerations - Operational cost considerations - Alternatives in materials - Summary of progress and findings - Next plan of action TOTAL

20

5 5 100

Weightage in course: 10% _________________________ Supervisor’s signature Date: ____________________ Note: Supervisors shall forward the completed form (hardcopy) to Department Representatives by the deadline given.

Engineering Team Project (ETP):

January 2012 Semester

Page 22

APPENDIX V:

FABRICATION SCORE SHEET

FORM E3

MAB/MBB 3013 – ENGINEERING TEAM PROJECT Group No Title Group Leader

No. Component

ID

4

3

2

Understanding of scientific principles ALL members have clear Most members have and accurate clear and accurate 1 underlying the understanding understanding fabrication/product

Most members have relatively accurate understanding

1

Marks

Most members DID NOT understand

2 Fabrication Plan

Proper planning. Improper planning. Proper planning. Sometimes able to follow Some flaws in the Follows plans accurately. plan implementation of plan.

Improper planning. Major flaws in the implementation of plan.

3 Drawings

Very neat Clear dimensioning. Major components labeled.

No dimensioning. Poor labeling.

4 Materials

Appropriate materials Materials were partly Materials were selected were carefully selected selected based on based on scientific facts. based on scientific facts. scientific facts.

Inappropriate materials were selected. Not fabricated as per the construction drawing.

Neat. Clear dimensioning. Some components labeled.

Fabricated as per the construction drawing.

Quite neat. Clear dimensioning. Some components labeled.

5

Fabrication Process

Great care taken. Fabricated as per the construction drawing.

6

Testing & Measurements

Clear evidence. Sufficient evidence. Some evidence. Data taken several times Data not taken in a Data taken twice in a Data taken once in a in a careful, reliable reliable manner. careful, reliable manner. careful, reliable manner. manner.

7 Functionality

Functions extraordinarily Functions well. well.

8 Finishing Quality

Excellent assembly. Cuttings are very neat. Excellent jointing.

9

Structure of Prototype

10 Aesthetics

Slightly as per the construction drawing.

Functions pretty well, but Major flaws in function. with minor defects Neat assembly. Poor cuttings. Satisfactory jointing.

Poor assembly Poor cuttings. Poor jointing.

Excellently rigid structure. Satisfactorily rigid structure

Marginally stable structure

Unstable structure.

Excellent geometry. Attractive color and overall look.

Proper color chosen.

Poor overall look and color.

Neat assembly. Cuttings are quite neat. Proper jointing.

Attractive color and overall look.

Total (Max = 40) Weightage: 10%

_________________________ Supervisor’s signature Date: ____________________ Note: Supervisors shall forward the completed form (hardcopy) to Department Representatives by the deadline given.

Engineering Team Project (ETP):

January 2012 Semester

Page 23

APPENDIX VI:

POSTER EVALUATION SHEET

FORM E4

MAB/MBB 3013 – ENGINEERING TEAM PROJECT Group No Title Group Leader

ID Weightage: 10%

No.

Component

1 Clarity of Images

Originality of 2 Graphics Relevance of 3 Graphics Overall 4 Composition:

4 All images are in focus. Identifiable 2m away.

3

2

1

Marks

Most images are in focus Most images are in focus Many images are not Identifiable 2m away Identifiable 1m away clear or are too small.

The graphics used reflect One or two of the an exceptional degree of graphics used reflect student creativity. student creativity.

The graphics are made No graphics made by the by the student, but are student are included. based on the designs of others.

All graphics relevant.

Most graphics relevant.

Most graphics irrelevant. All graphics not relevant.

All borrowed graphics have a source citation.

All borrowed graphics have a source citation.

Most borrowed graphics Most borrowed graphics have a source citation. without a source citation.

Creatively composed. Creatively composed. Suitable choice of colors.

Satisfactorily composed

Messy and distracting

Over 90% accurate

Up to 70% accurate

Up to 50% accurate

Less than 50% accurate

Citation provided

Citation provided

Citation provided

Citation not provided

Clear & concise

Satisfactory but lengthy

Unclear

No description at all

7 Methodology

Clear & concise

Satisfactory but lengthy

Unclear

No description at all

8

Results & Conclusions

Clear & concise

Satisfactory but lengthy

Unclear

No description at all

9

Business/Economic Clear & concise Considerations

Satisfactory but lengthy

Unclear

No description at all

Suitable text sizes

Suitable text sizes

Unsuitable text sizes

Unsuitable text sizes

No grammatical errors

Some grammatical errors Some grammatical errors Many grammatical errors

Figures, text, background.

5

Accuracy of Content / Facts

Introduction: 6 Problem statement, background & objective.

10 Texts & Grammar

Weightage: 10%

________________________ Examiner’s signature

Engineering Team Project (ETP):

____________________ Name & Date

January 2012 Semester

Page 24

APPENDIX VII:

DEMONSTRATION OF WORKING PROTOTYPE/MODEL

FORM E5

MAB/MBB 3013 – ENGINEERING TEAM PROJECT Group No Title Group Leader

No. Component Completion of prototype

ID

4

3

2

1

Marks

100 %

90 – 99 %

80 – 89 %

< 80%

2 Aesthetics

Excellent geometry. Attractive color and overall look.

Attractive color and overall look.

Proper color chosen.

Poor overall look and color.

3 Finishing Quality

Excellent assembly. Cuttings are very neat. Excellent jointing.

Neat assembly. Cuttings are quite neat. Proper jointing.

Neat assembly. Poor cuttings. Satisfactory jointing.

Poor assembly Poor cuttings. Poor jointing.

Excellently rigid structure. Satisfactorily rigid structure

Marginally stable structure

Unstable structure.

5 Functionality

Functions extraordinarily Functions well. well.

Functions pretty well, but Major flaws in function. with minor defects

6 Materials

Appropriate materials Materials were partly Materials were selected were carefully selected selected based on based on scientific facts. based on scientific facts. scientific facts.

Testing & 7 Measurements

Clear evidence. Sufficient evidence. Some evidence. Data taken several times Data not taken in a Data taken twice in a Data taken once in a in a careful, reliable reliable manner. careful, reliable manner. careful, reliable manner. manner.

1

4

Structure of Prototype

Inappropriate materials were selected.

Understanding of scientific principles Members have Members understand completely clear and 8 most underlying the accurate understanding fabrication/product

Members have little understanding

Members generally DID NOT understand

Ability to 9 implement the desired task

90 – 99 %

80 – 89 %

< 80%

Quite convincing

Quite dubious

Highly dubious

100%

10 Demonstration skill Highly convincing

Total (Max = 40) Weightage: 15%

________________________ Examiner’s signature

Engineering Team Project (ETP):

____________________ Name & Date

January 2012 Semester

Page 25

APPENDIX VIII:

ORAL PRESENTATION: GROUP ASSESSMENT

FORM E6

MAB/MBB 3013 – ENGINEERING TEAM PROJECT Group No Title Group Leader

No. Component

ID

4

1

Clarity of Presentation

Very clear

2

Sequence & Time Limit

3

Composition of Slides

3

2

Marks

Quite vague

Very vague

Logical sequence. Logical sequence. Good continuity Acceptable continuity Compliance to time limit. Exceed the time limit.

Acceptable continuity Exceed the time limit.

Poor continuity. Exceed the time limit.

Very Good

Good

Marginal

Poor

Suitable High quality Adequate

Reasonable quality Adequate

Reasonable quality Inadequate

Low quality Inadequate

Very clear

Quite clear

Quite vague

Very vague

Adequate

Marginal

Poor

7 Methodology

Questionable design Justified design selection selection Adequate engineering Adequate engineering analysis analysis

No design selection Some engineering analysis

No design selection Minimal engineering analysis

8 Project Planning

Good work flow Good scheduling Proper task distribution

Reasonable work flow Proper scheduling Proper task distribution

Quite poor work flow Proper scheduling Proper task distribution

Poor work flow Poor scheduling Improper task distribution

Prototype well tested. Good discussions on results. Business/Economic considerations

Prototype tested. Prototype tested. Reasonable discussions Inadequate discussions on results on results

Prototype not tested. Minimal discussions.

Quite convincing

Highly dubious

4 Visual Aids

(drawings & illustrations)

Introduction 5 (Background, problem

Quite clear

1

statement and objective)

6

Literature Review / Highly adequate and relevant Data Gathering

9

Results & Discussions

10

Conclusion & Highly convincing Recommendations

Quite dubious

Total (Max = 40) Weightage: 10%

________________________ Examiner’s signature

Engineering Team Project (ETP):

____________________ Name & Date

January 2012 Semester

Page 26

APPENDIX IX:

ORAL PRESENTATION: INDIVIDUAL SCORE

FORM E7

MAB/MBB 3013 – ENGINEERING TEAM PROJECT Group No Supervisor Title

1

Presentation skills

2

Knowledge / understanding

-

Enthusiasm Attire Language Communication (Interactive) Able to show solid understanding of the project - Ability to respond to questions TOTAL

6. ID:

5. ID:

4. ID:

3. ID:

2. ID:

Guidelines for Marking

1. ID:

Breakdown

Marks Allocated

INDIVIDUAL ASSESSMENT

40

60 100

Weightage in course:5%

_________________________ Examiner’s signature Name: ____________________ Date: ____________________

Engineering Team Project (ETP):

January 2012 Semester

Page 27

APPENDIX X:

Group No Supervisor Title

1

2

3 4

5

FINAL REPORT SCORE SHEET

FORM E8

MAB/MBB 3013 – ENGINEERING TEAM PROJECT Name

Guidelines for Marking

Layout and presentability

- Summary - Table of contents - Appendices (compilation of relevant information) - Background of project work - Objective - Problem definition and identification - Literature review - Approach to solutions / methodology - Fundamental engineering analysis - Technical specification and engineering drawing - Project output - Discussion on result - Conclusion - Recommendations - Progress monitoring (Gantt Chart) - Task allocation TOTAL

Procedure and analysis Results

Project management

Prog.

Marks Marks Allocated

Breakdown

Introduction

ID

10

20

20

40

10 100 / 25

Weightage in course: 25%

_________________________ Supervisor’s signature Date: ____________________ Note: Supervisors shall forward the completed form (hardcopy) to Department Representatives by the deadline given.

Engineering Team Project (ETP):

January 2012 Semester

Page 28

APPENDIX XI:

CALCULATION OF F-FACTOR (FOR INDIVIDUAL GRADES)

FORM E9

MAB/MBB 3013 – ENGINEERING TEAM PROJECT Group No Supervisor Title N o

Name

Week 2

ID

LB

M

Week 3 LB

M

Week 4 LB

M

Week 5 LB

M

Week 6 LB

M

Week 7 LB

M

Week 8 LB

M

Week 9 LB

M

Week 10

Week 11

LB

LB

M

M

Logbook 70%

Meetings 30%

F-factor

Logbook 70%

Meetings 30%

F-factor

70.0 59.5 30.8

30.0 25.5 15.0

1.00 0.85 0.46

1 2 3 4 5 6

LB – Logbook Logbook marking guideline:

M – Meeting Attendance Meeting Attendance:

Weekly task completed in time :1 Partial completion of weekly task :