Epicor EPM Canvas Planning Course 10.0.700

Epicor ERP Epicor EPM Canvas Planning Course 10.0.700

Disclaimer This document is for informational purposes only and is subject to change without notice. This document and its contents, including the viewpoints, dates and functional content expressed herein are believed to be accurate as of its date of publication. However, Epicor Software Corporation makes no guarantee, representations or warranties with regard to the enclosed information and specifically disclaims any applicable implied warranties, such as fitness for a particular purpose, merchantability, satisfactory quality or reasonable skill and care. As each user of Epicor software is likely to be unique in their requirements in the use of such software and their business processes, users of this document are always advised to discuss the content of this document with their Epicor account manager. All information contained herein is subject to change without notice and changes to this document since printing and other important information about the software product are made or published in release notes, and you are urged to obtain the current release notes for the software product. We welcome user comments and reserve the right to revise this publication and/or make improvements or changes to the products or programs described in this publication at any time, without notice. The usage of any Epicor software shall be pursuant to an Epicor end user license agreement and the performance of any consulting services by Epicor personnel shall be pursuant to Epicor's standard services terms and conditions. Usage of the solution(s) described in this document with other Epicor software or third party products may require the purchase of licenses for such other products. Where any software is expressed to be compliant with local laws or requirements in this document, such compliance is not a warranty and is based solely on Epicor's current understanding of such laws and requirements. All laws and requirements are subject to varying interpretations as well as to change and accordingly Epicor cannot guarantee that the software will be compliant and up to date with such changes. All statements of platform and product compatibility in this document shall be considered individually in relation to the products referred to in the relevant statement, i.e., where any Epicor software is stated to be compatible with one product and also stated to be compatible with another product, it should not be interpreted that such Epicor software is compatible with both of the products running at the same time on the same platform or environment. Additionally platform or product compatibility may require the application of Epicor or third-party updates, patches and/or service packs and Epicor has no responsibility for compatibility issues which may be caused by updates, patches and/or service packs released by third parties after the date of publication of this document. Epicor® is a registered trademark and/or trademark of Epicor Software Corporation in the United States, certain other countries and/or the EU. All other trademarks mentioned are the property of their respective owners. Copyright © Epicor Software Corporation 2014. All rights reserved. No part of this publication may be reproduced in any form without the prior written consent of Epicor Software Corporation.

ED506905 90521-10-7320-58310700 10.0.700 Revision: June 08, 2014 5:35 p.m. Total pages: 74 course.ditaval

Epicor EPM Canvas Planning Course

Contents

Contents Epicor EPM Canvas Planning Course.....................................................................................5 Before You Begin....................................................................................................................6 Audience.........................................................................................................................................................6 Prerequisites....................................................................................................................................................6 Environment Setup..........................................................................................................................................6 Workshop Constraints..............................................................................................................................8

Application Setup...................................................................................................................9 Workshop - Make the Sample Database Available..........................................................................................11 Grant Full Write Access to Users.............................................................................................................12 Workshop - Lower Excel 2007 and 2010 Security...........................................................................................12 Workshop - Lower Excel XP Security...............................................................................................................13

Epicor EPM Canvas Planning Overview..............................................................................15 Planning Strategy...........................................................................................................................................16 Canvas Planning Interface..............................................................................................................................17 Workshop - Start Canvas Planning..........................................................................................................17 Workshop - View the Canvas Planning Web Interface.............................................................................18 Workshop - Edit the zenith.properties File........................................................................................19 Workshop - Add the Planning Data Source......................................................................................19 Workshop - View the Canvas Planning in the Performance Canvas..................................................20 Canvas Planning Terms and Definitions..........................................................................................................21 Client Technology..........................................................................................................................................24

Canvas Planning Modeler....................................................................................................25 Workshop - Start the Canvas Planning Modeler.............................................................................................25 Workshop - View the Modeler Window.........................................................................................................26 Dimensions....................................................................................................................................................27 Workshop - Modify a Dimension.............................................................................................................28 Security Setup in the Canvas Planning Business Modeler................................................................................30 Workshop - Control User Access to Excel................................................................................................30 Create a Canvas Planning Cube.....................................................................................................................31 Workshop - Create an Application..........................................................................................................31 Workshop - Create the Account Dimension............................................................................................32 Workshop - Create the Time Dimension..................................................................................................33 Workshop - Create the TimeDataView Dimension...................................................................................34 Workshop - Create the Scenario Dimension............................................................................................35 Workshop - Create a Model....................................................................................................................36 Workshop - Create Business Rules...................................................................................................36 Workshop - Set up Security.....................................................................................................................37 Workflows.....................................................................................................................................................38 Workshop - Manipulate a Workflow.......................................................................................................39 Database Locks..............................................................................................................................................40

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Contents

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Workshop - Work with Database Locks...................................................................................................40 Database Setup..............................................................................................................................................42 Workshop - Select the Library Storage Type............................................................................................42 Workshop - Set Dimensions....................................................................................................................43 Workshop - Set up Database..................................................................................................................45 Workshop - Set up Database Locks.........................................................................................................45

Canvas Planning and Excel...................................................................................................47 Canvas Planning Control Panel.......................................................................................................................47 Workshop - Start Canvas Planning Control Panel....................................................................................48 Dynamic Reporting........................................................................................................................................49 Workshop - Create a New Report in the Report Wizard...........................................................................49 Workshop - Edit a Report in the Report Editor.........................................................................................50 Workshop - Edit a Report in the Report Editor - Part 2.............................................................................52 Leveraging Excel Data Manager.....................................................................................................................56 Workshop - Load Data............................................................................................................................56 Workshop - Clear Data...........................................................................................................................57 Workshop - Extract Data.........................................................................................................................57 Workshop - Run Rules............................................................................................................................58 Publishing Books of Reports...........................................................................................................................59 Workshop - Publish a Report...................................................................................................................59 Workshop - Build a model for Data Entry in Excel...........................................................................................61 Add Data - Actuals.................................................................................................................................62 Add Data - Forecast................................................................................................................................63 Add Data – Time Data View....................................................................................................................64 Export Data within the model for Editing................................................................................................64 Import Data............................................................................................................................................65 Look at the Full Year 2011......................................................................................................................65 View Months..........................................................................................................................................66 Format Reports.......................................................................................................................................66 Add Account Designation on Node Level................................................................................................66 Apply Conditional Formatting.................................................................................................................67 Hide Data...............................................................................................................................................68 Save an Excel Sheet as a Template..........................................................................................................69

Planning Gem........................................................................................................................70 Workshop Workshop Workshop Workshop Workshop

- Open Input Schedule..................................................................................................................70 - Create Planning Gem..................................................................................................................70 - Create Performance Canvas........................................................................................................71 - Change Data in Planning Gem....................................................................................................72 - View Changed Data in Excel.......................................................................................................72

Conclusion.............................................................................................................................73

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Epicor EPM Canvas Planning Course

Epicor EPM Canvas Planning Course

Epicor EPM Canvas Planning Course This course is designed to review the Epicor Enterprise Performance Management (EPM) Canvas Planning concepts as well as budgeting, planning, and reporting functionality the product provides. Topics of discussion include program installation options, basic setup, administration, and security. This course also describes standard budget and forecasting processes. Epicor EPM Canvas Planning (Canvas Planning) is a flexible, scalable Microsoft Excel add-in that can handle large implementations across multiple installations, as well as manage mixed content from multiple sources. Hands-on workshops guide you through the Canvas Planning Business Modeler setup steps to introduce the Canvas Planning processes. Upon successful completion of this course, you will be able to: • Create a unified financial and operational model for budgets, plans, and reports (set up the account plan, customers, business scenarios, and so on) using the Business Modeler. • Manage dimensions in the EPM Canvas Planning Control Panel. • Create and adjust dynamic reports using the Excel Planner. • Create input forms your business needs in the Excel Planner. • Load and export data using the Data Manager. • Receive real time visualizations of business data and perform specific analyses. • Analyze and update forecasts and budgets in a web interface. • Build Canvases using Planning Gems to enter forecasts and visualize them.

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Before You Begin

Epicor EPM Canvas Planning Course

Before You Begin Read this topic for information you should know in order to successfully complete this course.

Audience Specific audiences will benefit from this course. • Executive • Knowledge Worker • CFO/Controller • Analyst

Prerequisites To complete the workshops in this course, the necessary modules must be licensed and operating in your training environment. For more information on the modules available, contact your Epicor Customer Account Manager at [email protected]. It is also important you understand the prerequisite knowledge contained in other valuable courses. • Epicor EPM Performance Canvas Course - The Epicor EPM Performance Canvas course provides an introduction to Online Analytical Processing (OLAP) cubes, an overview of Business Intelligence (BI) and introduces the Epicor Enterprise Performance Management Performance Canvas (Performance Canvas) analysis platform for use with the Epicor Enterprise Performance Management (EPM) suite or as a standalone product. The following industry knowledge is recommended: • General knowledge of Microsoft Excel

Environment Setup Review environment setup steps and workshop constraints in order to successfully complete the workshops in this session. The workshops for the standalone product in this session were written using a sample datasource included in the Performance Canvas installation. Important Consult your system administrator for the appropriate user name and password to log into the local installation of the Epicor EPM Performance Canvas application. Perform the following setup steps: • Start the CallistoService, Performance Canvas and SQL Server Analysis Services services in the Administrative Tools.

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Epicor EPM Canvas Planning Course

Before You Begin

• Verify SQL 2008 instance is running, and stop all HCM services. • Delete the Callisto Ribbon and then reinstall the Ribbon. Note Perform this step if you use the training image. On the training image you always access Callisto through Excel Callisto Ribbon. To start the services: 1.

From the desktop, select the Epicor Admin Tools folder.

2.

Click the Start EPM Cube Connect and Performance Canvas icon.

To verify SQL 2008 instance is running, and stop HCM services: 1.

Navigate to Start > Control Panel > Administrative Tools > Services. The Windows Services console displays.

2.

Locate Microsoft SQL Server (SQL2008) entries and verify they all display the Started status.

3.

Locate Microsoft SQL Server HCMSQL2008 services.

4.

Right-click each of the services and select Stop.

To delete the Callisto Ribbon and then reinstall it: 1.

Navigate to Start > Control Panel > Programs and Features.

2.

In the list, locate Callisto Ribbon, right-click it and select Uninstall.

3.

Start Windows Explorer, and navigate to Program Files > Epicor Software > Performance Management > Clients Note In Windows 7, navigate to Program Files (x86) > Epicor Software > Performance Management > Clients

4.

Right-click Callistoribbon.zip and select extract.

5.

Allow to overwrite all files.

6.

Navigate to the Callisto folder.

7.

Double-click setup.exe.

8.

Accept all defaults.

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Before You Begin

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Workshop Constraints The workshops in this course can be performed only once in each instance of a restored (refreshed) database. If a user has already completed these workshops in the database, the database must be restored (refreshed) before another user can complete this course. Below is a list of workshops in this course that can be performed only once in each instance of a restored (refreshed) database. Where applicable, a detailed explanation of the workshop constraints is documented in the workshop itself. • Workshop - Deploy the Sample Datasource - This workshop can only be performed one time on a non-refreshed environment . Consult your system administrator for the appropriate user name and password to log into the local installation of the Epicor EPM Performance Canvas application. • Workshop - Activate the Sample Datasource - This workshop can only be performed one time if the sample datasource has not been deployed.

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Application Setup

Application Setup Epicor Enterprise Performance Management (EPM) Canvas Planning (Canvas Planning) is a Microsoft Excel add-in that is installed as a standalone application and can interact with Epicor EPM Performance Canvas. To complete this course, you must install and configure the following applications: • Microsoft Excel • Epicor EPM Performance Canvas • Epicor EPM Canvas Planning (Callisto) Server, Server Components, and Client Install the Performance Canvas The Epicor EPM Installation Guide, which is available on EPICweb, provides Epicor EPM Performance Canvas software requirements and complete details on how to install Epicor EPM Performance Canvas. The Performance Canvas provides a web-based dashboard tool that uses datasources such as Microsoft® SQL Server® Analysis Services (SSAS) cubes and other similar Online Analytical Processing (OLAP) compatible databases. Epicor EPM Performance Canvas supports the following internet browsers listed in order of performance: • Google Chrome 10 • Microsoft Internet Explorer 7, 8, and 9 • FireFox 3 and 4 • Safari 3, 4, and 5 Note Verify the Performance Canvas service is started. Otherwise you cannot use Performance Canvas. Install Epicor EPM Canvas Planning (Callisto) Server To complete this course, install the Canvas Planning Server and Canvas Planning Server Components. Server Software Requirements • Windows 2003 Server or above with IIS installed • .NET 2.0 • SQL Server 2005 SP2 or above Client Components Standalone Demo Machine (Client) Software Requirements • Windows 2003 Server or above with IIS installed • .NET 2.0 • SQL Server 2005 SP2 or above with SQL Database and Analysis Services installed • Excel 2003 or above To install a standalone Callisto server: 1.

Download Server Setup.msi. Note The file may have a different name such as Server Setup_XXXX.msi where XXXX refers to a four digit number that identifies the specific build number of the installation.

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Application Setup

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2.

Run Server Setup.msi.

3.

When prompted, enter a User Id and User Password. The user id must comply with the following requirements: • The user id must have administrator rights on the server. • The user id must be a member of the IIS_WPG group. You will be prompted twice for this information.

4.

Accept all other defaults.

When the completion message displays, your Callisto server is installed. To install Callisto server components: 1.

Double-click Server Setup_xxxx.msi for 32 bit servers or Server Setup64_xxxx.msi for 64 bit servers. The Callisto Setup Wizard screen displays.

2.

On the Welcome screen, click Next.

3.

On the Select Installation Folder screen, accept or adjust the folder to which the server software will be installed.

4.

Click Next.

5.

On the Select Software to Install screen, select the components to install on this server. For this course, accept the selection of all four software components.

6.

Click Next.

7.

On the Databases to Install screen, select Sample SQL database to install the sample database.

8.

Click Next.

9.

On the Server Names screen, enter the names of the servers your Callisto Server installation will use. For this course, accept localhost for all servers for the best performance.

10. Click Next. The installation progress bar displays. 11. If you selected to install the Web Service software component on the Select Software to Install screen, the IIS Site Names screen displays. a.

On the IIS Site Names screen, accept the default values. If the IIS Server on this machine was reconfigured to use a different name for the default web site, enter the appropriate name in the Default Web Server field.

10

b.

Click OK.

c.

Enter the Username and Password the web service will be configured to use for privileged access to files, SQL databases, and analysis services databases. The user id must be a member of the IIS_WPG user group on the server.

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Epicor EPM Canvas Planning Course

d.

Application Setup

Click OK.

12. If you selected to install of the NT Service software component on the Select Software to Install screen, the Net Service Logon screen displays. a.

Enter the Username and Password the NT Service will use to access files, SQL databases, and analysis services databases.

b.

Confirm the password. After the installation is complete, you can change these credentials by changing the Log On properties for the CallistoService Service.

c.

Click OK.

13. If a warning message displays saying NT Service installation failed and prompting you either to complete the installation anyway or cancel, click the Cancel button and start the installation again. If you click OK, the installation will complete with problems. All of the files for the installation will be left in place, and typically these files can be used to manually correct the problem. 14. On the Installation Complete screen, click Close. Set up Epicor EPM Canvas Planning (Callisto) Client Download the Callisto.xll file to your computer, for example, your Desktop or My Documents folder. No further installation steps are required.

Workshop - Make the Sample Database Available After you successfully install the Canvas Planning (Callisto) Server, deploy the Sample database to make it available for reporting. To make the Sample database available for reporting: 1. From the Start menu, select Programs > EPM Canvas Planning > Modeler to open the Callisto Modeler. The Callisto Modeler will launch Excel and bring up the Logon screen. If the Logon screen does not display, you need to lower your Excel security settings to allow an unsigned add-in to run. Refer to the Lower Excel Security workshops for detailed instructions on how to do this. 2. On the Logon screen, enter your username and password, for example for the purpose of Ready Tech image, use Administrator username and epicor password. Contact your System Administrator for your username and password. 3. Click OK. 4. On the Select Application screen, select the Demo application. 5. Click OK. 6. On the Available datasources screen, select the Sample database.

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7. Clear the check boxes next to any other datasource that display in the list. 8. Click OK to accept the datasource. 9. On the toolbar, click the Deploy button to build the Analysis Services database and make the application available for Callisto Excel reporting. At this point, only Administrators on the server will have access. 10. To the Deploy Application message, click Yes. 11. Wait until the Finished application deploy message is displays. 12. Click Close. The Sample database is available for reporting.

Grant Full Write Access to Users You can grant full write access to Canvas Planning users. These users will be able to access the Sample database from the Callisto Excel add-in and write data from input schedules. To grant full write access to users: 1. In the Modeler, select the Security Roles page. 2. Double-click the T1 security role. You can alternatively right-click the T1 security role to open the T1 role page. 3. On the T1 role page, open the Role Members tab. 4. On the toolbar, click the Check Out button to be able to make changes. 5. Add the appropriate Windows user names to the list. 6. Click Check In to save your changes. 7. Click Deploy Role to see the effect of your changes. The users you selected can access the Sample database from the Callisto Excel add-in and write data from input schedules.

Workshop - Lower Excel 2007 and 2010 Security Epicor EPM Canvas Planning (Canvas Planning) is an Excel add-in that provides reporting and data input for Analysis Services. You may need to adjust Excel 2007 or Excel 2010 trust center settings to use Canvas Planning. Follow these steps if you use Excel 2007 or 2010 . 1. Start Excel. 2. If you use Excel 2007, click the Office Button located in the top left corner. If you use Excel 2010, click File. 3. Click Excel Options.

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Epicor EPM Canvas Planning Course

Application Setup

4. In the left pane, click Trust Center. 5. Click the Trust Center Settings button. 6. In the left pane, select Macro Settings. 7. In the right pane, select Disable all macros with notification. 8. Click Ok. 9. Close Excel. 10. Locate the Callisto.xll file on your computer. It was likely downloaded to a location such as your Desktop or My Documents folder. Note If you use the training image you don't see the Callisto.xml file. You always access Callisto through Excel Callisto Ribbon.

11. Double-click the Callisto.xll file to open it again. 12. When the Microsoft Office Excel Security Notice window displays, click the Enable this add-in for this session only button. Your Excel 2007 security policy now allows an unsigned add-in to run.

Workshop - Lower Excel XP Security Epicor EPM Canvas Planning (Canvas Planning) is an Excel add-in that provides reporting and data input for Analysis Services. You may need to adjust Excel XP macro security settings to use Canvas Planning. Follow these steps if you use Excel XP. 1. Start Excel. 2. Open an Excel Workbook. 3. Click Tools. 4. Open the Security tab. 5. Click the Macro Security button. The Security window displays. 6. On the Security Level tab, select Medium. 7. Click OK. 8. Close Excel. 9. Locate the Callisto.xll file on your computer. It was likely downloaded to a location such as your Desktop or My Documents folder.

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10. Double-click the Callisto.xll to open it again. 11. Verify the Logon screen displays. Your Excel XP security policy now allows an unsigned add-in to run.

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Epicor EPM Canvas Planning Overview

Epicor EPM Canvas Planning Overview Epicor EPM Canvas Planning (Canvas Planning) is a Microsoft Excel add-in that provides high-end budgeting, planning, and reporting functionality. Once you define the model for planning, budgeting, and analyzing, you can use it throughout Canvas Planning. Canvas Planning is also integrated with Epicor EPM Performance Canvas. With Canvas Planning, all the Excel reporting and analysis tools are linked directly to your Analysis Server. Another benefit of EPM Canvas Planning is you use the same analytical scenario for different purposes. You can make financial forecasts and sales forecasts for multiple users in one unified system. Canvas Planning Components Canvas Planning is comprised of the Planning Business Modeler and the Excel Planner. Use the Business Modeler to create new applications. Use the Excel Planner to leverage the full knowledge of Microsoft Excel your organization has. Almost all the business definitions are done within Excel. Canvas Planning Financial Capabilities and Features Canvas Planning provides the following financial capabilities: • Business modeling • Budgeting and forecasting • Consolidations and intercompany eliminations • Drill down, analysis, and reporting • What-if analysis Canvas Planning provides the following features: • Financial reports business users can easily create, for example: • Trend reports • Comparative reports • Consolidating reports • Opportunity to use your Excel experience to the maximum. • Current View navigation for easy access to data. • Dynamic row and column expansion as you navigate through data while automatically preserving all your Excel defined formatting, formulas, and so on. • The ability to save all reports and use them offline. • Data input schedules. You can work on all input schedules offline and submit data later. • The ability to drill down the same dimension or across other dimensions. • Zero suppression is as simple as a check box. • Time offsets for easy comparative reporting against last year, last period, and so on. • A wizard to create mix and match reports from column and row templates. • Full write security with control required for tasks like gathering a Forecast at the summary level, while at the same time, gathering Actuals at the detail level. • Multi-level approval workflows.

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Epicor EPM Canvas Planning Overview

Epicor EPM Canvas Planning Course

• Level down expansions. • Control Panel driven application. • Shared Report libraries. • Live interaction with Analysis Services data and structures. • Easy user logon with just a URL. No complicated, technical connections to set up or find. • Access to all your member properties which allows you to use powerful and creative techniques in Excel. • Microsoft SharePoint integration. • No complex MDX formulas, cryptic identifiers, an so on. • Distribution to users without the need for administrator rights on client computers. • Only Excel XP or later is required. There are no other components to install or update on the client machines. • Book publishing for the bulk creation of reports. • Data Manager to load, extract, and clear data in bulk with only Excel knowledge required.

Planning Strategy With Canvas Planning, there are three major steps to planning: business modeling, workflow definition, and data manipulation. 1.

Model your business Use the Business Modeler to create a unified financial and operational model for budgets, plans, and reports. This includes setting up the account plan, customers, scenarios, and so on.

2.

Define the workflow Use standard Microsoft Excel functionality, combined with Excel plug-in, to create input forms and reports your business needs; you can also save them for future use. This inherent flexibility allows you to reduce the number of forms and reports.

3.

Enter, analyze, and use data Various professionals can use Canvas Planning in multiple ways. • Executives can gain realtime access to information from mobile devices and through a web browser using Advanced Visual Analytics, Dashboards, Mashboards, and Scorecards. • Knowledge Workers can analyze and update forecasts and budgets through a web browser using Composite Mashboards, Dashboards, and Scorecards. • Financial Managers and Analysts can use Excel Planner, combined with Performance Canvas visual analytics, to enhance and develop their company strategy. Fully unified information architecture makes this strategy more competitive.

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Epicor EPM Canvas Planning Overview

Canvas Planning Interface Canvas Planning can be used in multiple ways through various interfaces. Canvas Planning Web Interface Planning Canvas is integrated with Epicor EPM Performance Canvas (Performance Canvas). Performance Canvas is a web-based analysis platform designed to create interactive canvases for datasources such as Microsoft® SQL Server® Analysis Services cubes and similar OLAP compliant datasources. A canvas is a visual display that answers one or more standard business questions at a glance. The data behind the cube displays on the canvas as charts and tables that use dimensions to strategically filter information; charts or tables are referred to as gems; filters are referred to as slicers. Performance Canvas allows ordinary business users to perform a wide range of analytical tasks without in-depth knowledge of business intelligence concepts. You can use the Performance Canvas web interface to access Planning Canvas. Planning Canvases are distinguished by planning gems. Planning gems are defined within the Excel database. You can use a planning gem to enter data into the system database. The data is updated in real time. You can view Planning Canvas in browsers, SharePoint, or through mobile devices. Excel Interface Canvas Planning works with Excel 2003 or later. The Canvas Planning Modeler is an Excel xls file. You must adjust Excel security settings and make the sample database available to work with the Modeler.

Workshop - Start Canvas Planning Epicor EPM Canvas Planning (Canvas Planning) is an Excel add-in that provides reporting and data input for Analysis Services. You only need to download the Callisto.xll file to your computer to work with Canvas Planning. If you use the Ready Tech image, perform the following steps: 1.

In Windows Explorer, navigate to Program Files > Microsoft Office.

2.

Double-click EXCEL.EXE.

3.

Once Excel opens, locate the Canvas Planning sheet.

4.

Click Logon.

5.

On the Logon to EPM Canvas Planning screen, enter the following credentials: • User name: Administrator. • Password: epicor.

6.

Click OK.

7.

In the Open Model Cube window, select Demo - Finance.

8.

Click OK.

If you work with a local client installation, the Callisto.xll file was likely downloaded to your Desktop or My Documents folder. To run Canvas Planning on a local client installation:

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Epicor EPM Canvas Planning Course

1. Double-click the Callisto.xll file on your computer. It launches Excel. 2. In the Microsoft Office Excel Security Notice window, click Enable this add-in for this session only. 3. On the Logon screen, enter the following information: Field

Data

Enter the URL you use to connect to your internet URL to connect to the internet server in the format: server : Enter your internet server userid

Internet server user id

Enter your domain name

Domain name

Enter your internet server password

Internet server password

Contact your System Administrator for the correct credentials. 4. Click OK. The Open Model Cube window displays. All model cubes to which you have access display in the tree view. 5. Select the model cube you want to open. For example, select the Demo - Finance cube. 6. Click OK. Excel opens. The Control Panel with a list of Dimensions that are going to be used for planning displays. From the Control Panel, you can navigate through your application model and access features of the Excel add-in. 7. Click the Entity dimension. The Selector Member window displays the dimension hierarchy and members. 8. Click OK. Minimize the Excel window.

Workshop - View the Canvas Planning Web Interface You can access Canvas Planning through the Epicor EPM Performance Canvas (Performance Canvas) web based home page. The Performance Canvas is available as a standalone, web-based dashboard tool that uses datasources such as Microsoft® SQL Server® Analysis Server cubes and similar OLAP compliant datasources. The Performance Canvas client is a web-based application many web browsers can access. To view Canvas Planning through web interface, configure Performance Canvas for Planning. To do it, edit the zenith.properties file. Refer to the Edit the zenith.properties File workshop for details. You create Planning Gems in the Canvas Planning tool in Excel. Then these gems can be changed in Performance Canvas. To edit a Planning Gem in Performance Canvas, add a data source using the OLAP pump for the planning cube(s) and add a planning server. Refer to the Add the Planning Data Source workshop for details.

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Epicor EPM Canvas Planning Overview

Workshop - Edit the zenith.properties File Complete the following to set up Canvas Planning integration with Performance Canvas. To view Canvas Planning through web interface, configure Performance Canvas for Planning. To adjust the zenith.properties file: 1.

Stop the Performance Canvas service. a.

Go to Start > Control Panel > Administrative Tools > Services. The Windows Services Console displays.

b.

2.

In the list of available services, right-click the Performance Canvas service and select Stop.

Navigate to the Performance Canvas install directory. The default location is C:\Program Files\Performance Canvas or C:\Program Files (x86)\EPM Performance Canvas.

3.

Open the zenith.properties file in Notepad.

4.

Add the following to the file: dsp.planning=true dsp.planning.class=com.dsp.planning.server.PlanningServiceImpl dsp.planning.defaultscenario=Forecast dsp.planning.name=PlanningService dsp.planning.path=/PlanningService dsp.planning.scenariodimension=Scenario

5.

Save and close the file.

6.

Start the Performance Canvas service.

Return to the View Canvas Planning Web Interface workshop for further instructions.

Workshop - Add the Planning Data Source Complete the following to add the Planning data source to Performance Canvas. You should take two preliminary steps to create a Planning Gem: • Add a data source using the OLAP pump for the planning cube or cubes. • Add a planning server. This is how you do it: 1.

From the server, open a web browser.

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Epicor EPM Canvas Planning Overview

2.

Epicor EPM Canvas Planning Course

In the address bar, enter: http://localhost:89. This location may vary, contact your System Administrators for details specific to your system. In general, the Performance Canvas home page address is http://:. You can use localhost as the server name if you work from the server on which the Performance Canvas is installed. You may omit the port number if the Performance Canvas is on the standard 80 port. This is the preference for the Performance Canvas setup, but 80 port is often already used by another application; therefore your URL may be different.

3.

On the Performance Canvas home page, click the Admin Console link.

4.

Navigate to the Data sources sheet.

5.

Right-click the All datasources folder and select Add datasources.

6.

Add your planning cubes as regular data sources. For example, in the Datasource URL Address field, enter: http://olap64.performancecanvas.com/olap2008an/msmdpump.dll. Notice a new entry displays in the datasource listing with several data cubes.

7.

Right-click the All datasources folder and select Add planning server.

8.

Enter the required credentials to add your planning server.

9.

Click OK.

10. Close the Administration Console. You can now view Canvas Planning through the Performance Canvas web interface. Return to the View Canvas Planning Web Interface workshop for details.

Workshop - View the Canvas Planning in the Performance Canvas You can now view Canvas Planning through the Performance Canvas web interface. 1. On the Performance Canvas home page, in the right pane, expand the My Canvases > Unclassified folder. 2. Double-click the E10_Income canvas. 3. The details of the E10_Income canvas display in the left panel of the screen. The planning gem on the canvas may take some time to load. Planning Canvas displays in the Performance Canvas workspace. You can use the planning gem on the planning canvas to enter data into the system.

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Epicor EPM Canvas Planning Overview

Canvas Planning Terms and Definitions This course references several terms that are important to understand as you begin to explore and use the Canvas Planning functionality. Canvas Planning Terms The following concepts are specific for Canvas Planning. • Application - One application is connected to one data set and typically includes actuals, budget and forecast. One application can include one or multiple models. Examples of applications are: Financial Planning, HR and operational planning. • Business rules - Models define business rules. There are two types of business rules - dynamic and automatic. Dynamic business rules are MDX server based business rules. Automatic business rules are executed in SQL before the cubes are processed. • Database lock - By default, members in the database you use for analysis are locked unless you explicitly unlock them on this page. Use database locks to control write access to various parts of the database. • Dimensions - These are structural attributes used to sort, filter, and group measurable data. These categories typically describe a similar set of members upon which the analysis is based. Dimensions fall into two groups - itemized and hierarchical. Dimensions represented as hierarchies include levels, or dimension attributes, and provide logical drill-down views. A dimension has one or multiple hierarchies. Multiple hierarchies result in multiple roll-outs. Dimensions are shared within the application and between models. • Model - A model defines how dimensions are used. This is the accounting strings and all other related calculation members, account, business process, client, currency, entity/company, inter company, product, project, scenario, time-data view. One applications includes one or multiple models. A simple application uses one model only. More models are required for complex applications such as FX consolidation, specific assumptions models or split reporting and planning granularity. • Workflow - This is an algorithm of user data submissions and approval of those data submissions. In other words, workflow is controlled data entry. A workflow supports iterative input and data development before submission, and implements complete control over data available for submission. In a workflow, you can use pre-defined or user-defined forms. A workflow also supports both data entry and data loads, as well as Workflow hierarchy of approvers and submitters with full status of the workflow process. General Data Terms The foundation of analysis is the data itself. Several terms are used throughout this course to describe the data or are used in the context of data management. • Business Intelligence (BI) - This is a generic term that describes leveraging the organization's internal and external information assets to make better business decisions. • Data Warehouse - This is a database, or set of databases, specifically structured for query and analysis. A data warehouse typically contains data that represents the business history of an organization. In SQL software engineering terms, a data warehouse is what an OLAP cube queries to retrieve data. A data warehouse can be viewed as a collection of data marts that share standard conformed dimensions, adhere to the same data standards, and are stored at the finest grain possible. Often, the data warehouse is a set of data marts implemented within a single database. The key to the data warehouse is that the data is consistently represented between data marts even though each data mart contains a different multi-dimensional view of the data.

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Epicor EPM Canvas Planning Overview

Epicor EPM Canvas Planning Course

The Epicor EPM Data Warehouse consists of the following components: • an ODS database where data is collected and consolidated • a Data Mart database where the data is restructured for specific analytic views • a set of Microsoft SQL Server Analysis Services cubes which provide OLAP access to the data marts • an EPM Glossary, a set of data definitions that defines what data is available in the warehouse and how it can and should be structured for analysis • Online Analytical Processing (OLAP) - This technology uses multi-dimensional structures to provide rapid access to data for analysis. The source data for OLAP is commonly stored in a relational database within Data Warehouses. • Key Performance Indicator (KPI) - A KPI is a measurement to gauge business success. KPIs measure a goal value versus a current actual value for a set of dimensions. The data result provides a status to achieve that goal. • Fact Table - This is a central table in a data warehouse schema that contains numeric measures and keys that relate facts to dimension tables. Fact tables contain data that describes specific events within a business, such as bank transactions or product sales. • Dimension Table - This is a table in a data warehouse whose entries describe how data in a fact table can be grouped, filtered, and sorted. Dimension tables contain the data from which dimensions are created. • Star Schema - This refers to how tables are joined to build a centralized fact table that pulls information from measures. Star schema is a specialized type of database schema design separated into Fact tables and Dimension tables. It provides simple, high performance database storage for OLAP systems. • Data Mart - This is a relational database representation of a single cube, also known as a single star schema. A star schema data mart contains the data necessary to analyze of a particular business process at a particular granularity. • Granularity - This is the level of detail of numeric data in a fact table. For example, a fact table that stores sales measures data can be calculated at various granularities. For Sales Line Item, metrics are calculated separately for each sales line item. This enables you to sort and filter by a line item property such as product. For Sale, metrics are calculated separately for each sale. You can sort and filter by customer but not by product. For Day, sales totals are calculated separately for each calendar day. You can see aggregate sales statistics by time but cannot filter by customer or product. • ETL - The Extract, Transform, Load process (and the logic behind it) pulls data from the operational database, transforms it to fit analysis needs, and puts it into the Data Warehouse. • Glossary - A data warehouse uses a relational schema definition to store data. The EPM application refers to this schema as the Glossary. It is a set of .xml files that contains all business expertise on a specific enterprise resource planning (ERP) application and can be referred to as a data dictionary. An EPM Glossary defines how data can be retrieved from a source ERP system and how that data can be used in EPM user cubes. The Glossary contains enough information for EPM to create a customizable set of cubes and all the ETL logic required to move data into those cubes from the source system. • Cube - This is a set of data that is organized and summarized into a multi-dimensional structure defined by a set of dimensions and measures. Additionally, cubes often include defined data hierarchies such as Fiscal Year > Fiscal Quarter > Fiscal Period which enable analysis to roll up to any hierarchy level. In Microsoft SQL Server Analysis Services, a "cube" refers to a single SSAS solution which enables analysis of a particular set of data using OLAP techniques. The cube is the data foundation for content packs as well as graphs and reports. • User Cube - A user cube defines specific analytical processing. This is not an OLAP cube. The difference between a user cube and an OLAP cube is a user cube is the universal specification of an OLAP cube in terms of field names (or specified dimensions and levels in terms of OLAP).

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Epicor EPM Canvas Planning Overview

The Epicor EPM Cube Connect - Cube Editor application can create a user cube and then send it to the server for deployment. • Measure - In a cube, this is a set of values based on a column in the cube's fact table. Measures are usually numeric and are the central values that are aggregated and analyzed. For example, a Sales Total measure may be split across a time dimension to show sales totals summarized by month. Each measure is a numeric value and an aggregation operation the cube can use to summarize this value. All measures are aggregated, typically summed. Available aggregates in EPM are Sum, Min, Max, Count, and Average (Mean). • Level - This is the name of a set of members in a dimension hierarchy such that all members in the set are the same distance from the root of the hierarchy. For example, a time hierarchy can contain the levels Year, Month, and Day. • Hierarchy - This is a logical tree structure that organizes the members of a dimension such that each member has one parent member and zero or more child members. A hierarchy can also be referred to as a grouping of dimensions. Epicor EPM Performance Canvas Terms The following concepts are specific for Performance Canvas and are also relevant when you access Planning Canvas through the Performance Canvas web interface. • Gem - A gem is a visualization such as a chart or table that displays business information on a canvas. One canvas can contain many gems. Gems listen to slicers to provide data details. A gem is connected to one or more slicers on the canvas, but they can listen to their own filters as well. • Slicer - A slicer is a filtering tool that allows you to select information to view in the gem, or gems, that displays on a canvas. From an OLAP point of view, a slicer is a dimension filter. The most common slicer is a date or time field. A slicer can be a single hierarchy or a multi-level hierarchy. Company is an example of a single hierarchy as it is comprised of one field, yet there can be three companies in the cube data. Time is an example of a multi-level hierarchy. It is a pre-defined field collection that includes Year > Quarter > Period > Date, thus creating a specific drill-down path. Slicers can be positioned anywhere on a canvas, but, as a rule, slicers display across the top of the EPM Performance Canvas dashboard. • Canvas - A canvas, also referred to as a dashboard, is an interactive web-based dashboard that provides a visual display of information. Canvas features include the following: • A canvas presents data details in a combination of text and graphics. Use graphics, such as charts or tables, to visually emphasize objectives and their statuses. • A canvas displays data that helps you answer key questions about your business such as "Are my sales currently on track?" • All canvas details display on a single screen, Microsoft SharePoint site, or mobile device. Canvases are available for others via a web URL or Microsoft SharePoint site. Depending on your license, you can save and deploy a canvas workspace as a web canvas or save it as a ViewPoint.

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Epicor EPM Canvas Planning Course

Client Technology Canvas Planning uses state of the art client technology. It leverages the most up-to-date technologies to provide you powerful reporting, analysis, and data input capabilities. Canvas Planning client utilizes the following technologies: • Planning in context through an easy-to-use mashup web interface to obtain the relevant internal and external data • Microsoft Excel 2003, 2007, XP and 2010 client for finance users • Microsoft SharePoint integration • Native Mobile connection (iPhone, BlackBerry, Nokia, and so on)

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Canvas Planning Modeler

Canvas Planning Modeler You can create new applications in the Canvas Planning Business Modeler (Modeler). The Modeler is also used to set up the EPM Canvas Planning.

Workshop - Start the Canvas Planning Modeler The Canvas Planning Modeler (Modeler) is the tool to use to create applications. To access Modeler, you must first log in to an Admin Web Server. 1. From the Start menu, navigate to Programs > EPM Canvas Planning > Modeler. 2. On the Logon to EPM Canvas Planning screen, enter the following information: Field

Data

Enter the URL you use to connect to your server URL to connect to the internet server in the format: : Enter your server userid

Internet server user id

Enter your domain name

Domain name

Enter your server password

Internet server password

Contact your System Administrator for the correct credentials. For example, if you are using the EU Training image, use the following credentials:

Enter your server userid

Administrator

Enter your server password

epicor

Note If you do not enter the user id, domain, and password, the Modeler attempts to use the same credentials you use to log in to Windows on your client computer.

3. Click OK. The Select Application window displays. 4. Select the Application to open for maintenance. For example, if you use the Ready Tech or EU Training image, select Demo. 5. Click OK. The Modeler window displays. The application loads into the Modeler.

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Workshop - View the Modeler Window Canvas Planning is an Excel add-in that provides reporting and data input for Analysis Services. Use the Modeler to set up Canvas Planning. 1. On the Modeler screen, in the Dimensions column in the middle of the screen, a list of all the available dimensions displays. 2. In the left pane, under Pages, click Application. A list of the models associated with this application displays at the top of the right pane. 3. Drill-down to the Models. The models associated with this application display in the right pane. 4. Select one of the models, for example Finance. Detailed information on the model displays on the Summary, Properties, and Business Rules tabs in the right pane. 5. On the Summary tab, view the list of the dimensions the model uses. 6. On the Business Rules tab, view the list of the business rules the model uses. The rules fall into two groups: • The Dynamic business rules contain MDX rules for the calculation script defined with the Analysis Services cube. • The Automatic business rules, or Library rules, calculate values at the input level. The calculation results are stored in the database and aggregated up the various dimensions and hierarchies for reporting within a Model. When you view an Automatic Business Rule in the Modeler page, the rule displays a tree of the selected rules from the Business Rules Library and each step defined in the rule in the lower pane. The Label entered for each rule and each step also displays. To define an Automatic rule, in the Actions pane, click New Rule and select Automatic. To add Business Rules from the Business Rule Library to the new rule, click the Insert button on the toolbar. Most Business Rules contain multiple steps. Use the Business Rule Editor to define various parameters for each step. 7. Click one of the rules to view its structure in the bottom pane. Remain in the Modeler window.

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Canvas Planning Modeler

Dimensions In the Canvas Planning Business Modeler (Modeler), you can view a dimension's properties, edit an existing dimension, and create new dimensions. Dimension Types The Modeler supports the following dimension types: • Generic - This is the default dimension type that can be used for any data. No specific behavior is defined for this type. • Account - Use this dimension type to control the behavior of numbers. The following properties are automatically attached to this dimension type: Property

Description

Acceptable Values

Account Type

This property automatically sets the Sign and TimeBalance properties for the correct financial • Income – sets Sign = -1 and TimeBalance = False behavior in the account hierarchy and across • Expense – sets Sign = 1 and TimeBalance time. = False • Asset – sets Sign = 1 and TimeBalance = True • Liability – sets Sign = -1 and TimeBalance = True • Equity – sets Sign = -1 and TimeBalance = True

Sign

This property must contain 1 or -1.

1 or -1

Data for accounts with a sign of -1 are physically stored in the database with the sign reversed from what the user sees in reports. This produces the correct totals on the account hierarchy as numbers such as revenues and expenses are aggregated together for totals such as gross margin or net income. TimeBalance This interacts with the TimeDataView and Time type dimensions to control how account data • False – Data balances are summed across time for reporting purposes. For instance, behaves across time. the revenue for a year is the sum of all the months. • True – Data balances are not summed across time for reporting purposes. The data in reports will be the value of the last period. For instance, the cash for a year is the cash in the last month of the year.

• Entity - This dimension type interacts with the Intercompany and Account type dimensions for IC Matching and IC Eliminations. Often, this dimension type is also used to indicate what currency data is entered for currency translation purposes.

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• Time - This dimension type interacts with the TimeDataView and Account type dimensions to produce correct time series numbers in reports. • Scenario - This dimension type controls database locking. • TimeDataView - This dimension type interacts with the TimeDataView and Account type dimensions to produce correct time series numbers in reports. • Intercompany - This dimension type interacts with the Entity and Account type dimensions for IC Matching and IC Eliminations. • BusinessProcess - Use this dimension type to provide multiple kinds of input and various adjustments to numbers. The dynamic, interactive IC Matching uses the ICMATCH member, and IC Eliminations uses the ELIMINATION member. Dimension Security You can control user access to a dimension. The Modeler provides the following options: • Users can access all members on this dimension - The dimension is not included in Security Role Model Access definitions. This is the default setting. • Users must be granted access to members in Security Roles - The dimension is included in Security Role Model Access definitions. Users will only see members to which they are granted access. Dimension Properties You can set the following dimension properties in the Modeler: • Label – This is the property display name. • Property Type – This is the property data type. The following data types are available: Type

Description

Text

Text data

Parameters • Size – the maximum number of characters • Default Value – optional default value for the property when none is provided

Integer

Integer numbers

Default Value – optional default value for the property when none is provided.

Double

Floating point numbers

Default Value – optional default value for the property when none is provided

Member

The property will contain a reference to a member in a dimension.

• Dimension – the dimension that contains the referenced members • Hierarchy – the hierarchy that contains the referenced members

True/False

True or false values

Workshop - Modify a Dimension Complete the following to view and edit a dimension's properties. To modify a dimension, check it out, update it, save the changes, check it in, and deploy the whole application. 1. In the Modeler, in the left pane, under Pages, click Dimensions.

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Canvas Planning Modeler

The list of dimensions displays in the right pane. 2. View the following information for each dimension that displays in the grid: • Description - This is the dimension description that will display in the Callisto. • Type - Notice that most of the dimensions have the Generic type. Generic dimensions have no special behavior attached to them. • Checked Out By - The Checked Out By column displays the users who are currently modifying the dimensions. To modify a dimension, check it out, update it, save it, check it in, and deploy it. 3. In the Modeler, in the left pane, on the Actions tab, click the Check Out link to modify the dimension. 4. Click one of the dimensions. The general outline of the dimension properties displays on the Summary tab. 5. In the upper pane, notice the value in the Secured field . • If the Users can access all members of this dimension option displays, the dimension is not included in Security Role Model Access definitions. • If the Users must be granted access to members in Security Roles option displays, the dimension is included in Security Role Model Access definitions. Users will only see members to which they are granted access. 6. In the Hierarchies list, view the hierarchies associated with the dimension. Each dimension has one or more hierarchies. 7. Under Properties Definitions, the properties associated with the dimension display. 8. In the Actions pane, click Update Property to modify a property. The Property Dialog displays. 9. Adjust the property and click OK. 10. Click OK to the Dimension successfully saved message. 11. Click the Members tab to view the dimension members. Click the left margin to select an entire row. You can now use the arrow buttons in the tab's toolbar to adjust the members' order. You can also add and delete members. Use this tab to define sub-sets by region, as well as set currencies. 12. Click the Hierarchies tab to view all the hierarchies defined in the system. 13. From the list at the top of the tab, select the hierarchy. 14. Drag and drop members in the hierarchy. Use this tab to create reports with multiple categories within the same data. 15. On the toolbar, click Save. 16. In the Modeler, in the left pane, on the Actions tab, click the Check In link to save your changes to the dimension.

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17. On the toolbar, click the Deploy button. Remain in the Modeler window.

Security Setup in the Canvas Planning Business Modeler In the Canvas Planning Business Modeler (Modeler), you use Security Roles to set up various security levels. Security roles are then associated with Windows users. You can control user activities for the following entities: • Models a user can access • Options available to users in the Excel add-in To modify a role, complete the steps below: 1.

Check out the role. When you check out a role, you lock it. Only one user can have a security role checked out at a time. Note Any changes you save while a security role is checked out are not included in the deployment until you check in the security role.

2.

Change the role.

3.

Save the changes.

4.

Check in the role.

5.

Deploy the security role to Analysis Services. There is no need to deploy the whole application. You can deploy only the user role you changed.

Workshop - Control User Access to Excel Complete the following to grant users access to different models and dimension members. 1. In the Modeler, in the left pane, under Pages, click Security Roles. 2. The list of roles with descriptions displays in the right pane on the Security Roles tab. 3. The Checked Out By column displays the users who are currently modifying the roles. 4. Click one of the roles. Detailed information on the role displays on the Summary tab. You can define different types of security roles. 5. In the Actions pane, click the Check Out link to modify the security role. You can alternatively click the Check Out button on the toolbar. 6. Click the Role Members tab to see the list of Windows users associated with this role.

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Canvas Planning Modeler

You can add and edit users associated with the security role here. 7. Click the Model Access tab. You can grant users access to different models on this tab. The following options are available: • To set read and write security for individual members of a dimension hierarchy, click the Select security access for dimension members button on the toolbar. The Member Selector window displays. Select the members and click OK. • To grant a role read access to all members of all hierarchies of a dimension, select the dimension and click the Set Read access for all dimension members button. • To grant a role write access to all members of all hierarchies of a dimension, select the dimension and click the Set Write access for all dimension members button. • To clear dimension level settings for read and write access, select the dimension and click the Remove access for all dimension members button. You can clear member level settings in the Member Selector window. 8. Click the Action Access tab. Select check boxes that correspond to various actions in the Excel Control Panel and the Excel Data Manager to grant users permission to perform certain actions. 9. In the toolbar, click Save. 10. Click the Check In link in the Actions pane. 11. On the toolbar, click the Deploy button. The role you changed is deployed. Security is set up now. Remain in the Modeler window.

Create a Canvas Planning Cube In this chapter, you will create a basic PL statement within Canvas Planning. You will also learn how to design your basic dimensions, set accounts, create calculated business rules and define scenarios. You will create a new Application, four Dimensions for it, create a Model and set up security. If you are using the EU training image, you will find several .xml files in the Ready Tech > Inbox. These files are required to complete the workshops that follow.

Workshop - Create an Application In the Modeler, create a new Application. Complete the following to create an Application. 1. Start the Modeler. Double-click the EPM Callisto icon on your Desktop. 2. On the Logon screen, enter the following information:

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Field

Data

Enter the URL you use to connect to your internet server

http://localhost

Enter your internet server userid

Administrator

Enter your domain name Enter your internet server password

epicor

Note If you do not enter the user id, domain, and password, the Modeler attempts to use the same credentials you use to log in to Windows on your client computer.

3. Click OK. The Select Application window displays. 4. From the Select Application window, select New. 5. Click OK. The Modeler window displays. 6. In the New Application Form, in the Application Label field, enter Canvas_Training. 7. Click OK. 8. In the Select Application window, select Canvas_Training. 9. Click OK. You now have a completely empty application called Canvas_Training.

Workshop - Create the Account Dimension In the Modeler, create the Account dimension. Complete the following to create the dimension, a hierarchy for this dimension and import data to the dimension from an Excel file. 1. In the Modeler, in the left pane, under Pages, click Dimensions. 2. In the left pane, under Actions, click Create a Dimension. 3. In the NewDimensionDialog, in the Label field, enter Account. 4. In the Dimension Type field, select Account. 5. Click OK. 6. In the left pane, under Actions, click Create a Hierarchy. 7. In the New Hierarchy Label field, enter Account. 8. Click OK. 9. Click the Save button.

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Canvas Planning Modeler

If a warning message displays, click Yes. 10. To the Dimension successfully saved message click OK. 11. Open the Members tab and verify the Account dimension contains no members. 12. In the left pane, under Actions, click Import from Excel. 13. In the Open dialog, navigate to and select an .xml spreadsheet file. For example, select CanvasTraining_Dim_Account.xml. 14. Click Open. 15. To the message that informs about successful import click OK. 16. Click Save. 17. To the Dimension successfully saved message click OK. 18. Click Check In. Account dimension is created and filled with data.

Workshop - Create the Time Dimension In the Modeler, create the Time dimension. Complete the following to create the dimension, a hierarchy for this dimension, import data to the dimension from an Excel file, and name the hierarchy levels. 1. In the Modeler, in the left pane, under Pages, click Dimensions. 2. In the left pane, under Actions, click Create a Dimension. 3. In the NewDimensionDialog, in the Label field, enter Time. 4. In the Dimension Type field, select Time. 5. Click OK. 6. In the left pane, under Actions, click Create a Hierarchy. 7. In the New Hierarchy Label field, enter Calendar. 8. Click OK. 9. Click the Save button. If a warning message displays, click Yes. 10. To the Dimension successfully saved message, click OK. 11. Open the Members tab and verify the Time dimension contains no members. 12. In the left pane, under Actions, click Import from Excel.

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13. In the Open dialog, navigate to and select an .xml spreadsheet file. For example, select CanvasTraining_Dim_Time.xml. 14. Click Open. 15. To the message that informs of successful import click OK. 16. Click Save. 17. To the Dimension successfully saved message, click OK. 18. Select the Hierarchies tab, and then select Calendar in the Hierarchy window. 19. Click the Manage level names for this hierarchy button. 20. In the Manage Level window, click in the upper row and enter Year and hit ENTER. 21. In the next row, enter Quarter, and hit ENTER. 22. In the next row, enter Month, and hit ENTER. 23. Click OK. 24. Click Save. 25. To the Dimension successfully saved message click OK. 26. Click Check In. You created Time dimension and filled it with data. You built a hierarchy with three levels for this dimension.

Workshop - Create the TimeDataView Dimension In the Modeler, create the TimeDataView dimension. Complete the following to create the TimeDataView dimension, and import data to the dimension from an Excel file. 1. In the Modeler, in the left pane, under Pages, click Dimensions. 2. In the left pane, under Actions, click Create a Dimension. 3. In the NewDimensionDialog, in the Label field, enter TimeDataView. 4. In the Dimension Type field, select TimeDataView. 5. Click OK. 6. Open the Members tab and verify the TimeDataView dimension contains no members. 7. In the left pane, under Actions, click Import from Excel. 8. In the Open dialog, navigate to and select an .xml spreadsheet file. For example, select CanvasTraining_Dim_TimeDataView.xml.

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Canvas Planning Modeler

9. Click Open. 10. To the message that informs of successful import click OK. 11. Click Save. 12. To the Dimension successfully saved message, click OK. 13. Click Check In. 14. Click Deploy. 15. To the Deploy Application? message click Yes. Model re-deployment starts. Deploy Application window displays the deployment process stages. 16. When Finished Application Deploy message displays in the Deploy Application window, click Close. You created TimeDataView dimension and filled it with data.

Workshop - Create the Scenario Dimension In the Modeler, create the Scenario dimension. Complete the following to create the Scenario dimension, import data to the dimension from an Excel file, and edit the Scenario to add a forecast. 1. In the Modeler, in the left pane, under Pages, click Dimensions. 2. In the left pane, under Actions, click Create a Dimension. 3. In the NewDimensionDialog, in the Label field, enter Scenario. 4. In the Dimension Type field, select Scenario. 5. Click OK. 6. Open the Members tab and verify the Scenario dimension contains no members. 7. In the left pane, under Actions, click Import from Excel. 8. In the Open dialog, navigate to and select an .xml spreadsheet file. For example, select CanvasTraining_Dim_Scenario.xml. 9. Click Open. 10. To the message that informs of successful import click OK. 11. On the Members tab, click the empty cell under Budget in the Label column. 12. Enter Forecast. 13. Click the empty cell to the right in the Description column. 14. Enter Forecast.

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15. Click Check In. 16. To the Save changes to dimension "Scenario"? warning click Yes. 17. To the Dimension successfully saved message click OK. 18. Click Deploy. 19. To the Deploy Application? message click Yes. Model re-deployment starts. Deploy Application window displays the deployment process stages. 20. When Finished Application Deploy message displays in the Deploy Application window, click Close. You created Scenario dimension and filled it with data.

Workshop - Create a Model In the Modeler, create a new Model. Complete the following to create a new Model with the dimensions you created in the four previous workshops. 1. In the Modeler, in the left pane, under Pages, click Models. 2. In the left pane, under Actions, click Create a Model. 3. In the Model Label field, enter CanvasTraining. 4. Use the left arrow button to add all the four dimensions listed in the Available Dimensions pane to the Model Dimensions pane. 5. Click OK. 6. Save the model. You created CanvasTraining model.

Workshop - Create Business Rules In the Modeler, create Business Rules to calculate Periodic and YTD. Complete the following to create Business Rules for the Model you created in the previous workshop. These rules calculate Periodic and YTD. 1. Open the Business Rules tab. 2. In the list, select Dynamic. 3. Click Check Out. 4. In the Windows Explorer, navigate to the CanvasTraining_Model_Dynamic_Rules.txt file and open it in Notepad. 5. Copy the file content and paste it to the lower pane on the Business Rules tab. 6. Click Check In.

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Canvas Planning Modeler

7. Click Deploy. 8. To the Deploy Application? warning click Yes. Model re-deployment starts. Deploy Application window displays the deployment process stages. 9. When Finished Application Deploy message displays in the Deploy Application window, click Close. You added business rules to the CanvasTraining model.

Workshop - Set up Security In the Modeler, create a Security Role. Complete the following to create a Security Role and assign it to one of the dimensions you created before. 1. In the left pane, under Pages, click Security Roles. 2. In the left pane, under Actions, click Create Role. 3. In the New Security Role window, in the Label field, enter Full_Write_Access. 4. In the First Windows Userid field, enter your username. For example, enter EpicorSI\Administrator. 5. Click OK. 6. Click Save. 7. To the Successfully saved Security Role message click OK. 8. Click Check In. 9. In the left pane, under Pages, click Dimensions. 10. Select Scenario. 11. Click Check Out. 12. Open the Summary tab. 13. In the Secured field, select Users must be granted access to members in Security Roles. 14. Click Check In. 15. To the Save changes to Dimension "Scenario" warning click Yes. 16. To the Dimension successfully saved message click OK. 17. In the left pane, under Pages - Security Roles, select Full_Write_Access. 18. Click Check Out. 19. Open the Model Access tab. 20. Select the Scenario node.

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Epicor EPM Canvas Planning Course

21. Click the Set Write access for all dimension members button (with the flag icon). 22. Click Check In. 23. To the Save changes to Security Role "Full_Write_Access" warning click Yes. 24. To the Successfully saved Security Role message click OK. 25. Click Deploy to redeploy the model. 26. To the Deploy Application? warning click Yes. Model re-deployment starts. Deploy Application window displays the deployment process stages. 27. Click Close. You set up security for your model.

Workflows In the Modeler, you can define and maintain Submission Cycles and Assignments to achieve a fine level of control over user data submissions and approval of those submissions. This allows you to define the flow of data into your system. You can impose the following dataflow restrictions: • Users can only submit data to a specified subset of the database. • After a user has formally submitted data, the data is automatically locked to prevent any further changes. • After data is submitted, only an authorized user can make it available for changes. • After data passes all required approvals, only an administrator can unlock it. Cycles and Assignments are made available to users by creating an Instance of a cycle. This facilitates a normal way of working where often, data is gathered repetitively in cycles. For instance, the process of gathering and building a new budget often consists of the following steps: 1.

Gather a budget

2.

Analyze the data

3.

Provide new guidelines

4.

Gather and create a new budget

These steps repeat several times until there is a final budget everyone has approved. Viewing Workflows The Workflow Admin screen is organized into View selection buttons with a Tree View of the workflow below on the left. To the right, are Action buttons at the top with a Property pane below. The Tree View shows all the parts of the workflow for the view selected. The Property pane on the right shows the properties for the currently selected item in the Tree View.

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Canvas Planning Modeler

Workshop - Manipulate a Workflow On the Workflows page, define and maintain Submission Cycles and Assignments for a fine level of control over user data submissions and approval of those submissions. Complete the following steps to view and adjust workflow properties. 1. In the Modeler, in the left pane, under Pages, click Workflows. The list of workflows displays in the right pane. 2. In the grid, view the following information for each workflow: • Description - This is the description of the Workflow. • Checked Out By - The Checked Out By column displays the user who is currently modifying the workflow. To modify a workflow, check it out, update it, and check it in. 3. Double-click one of the workflows and check out. The workflow structure displays on the Instances tab. 4. Click the Definition sheet and click the Add button to create a new Cycle Definition. 5. Name the cycle. 6. Select the Dimensions and Members that define the subset of the database the Cycle will control. 7. Select dimensions and members to define a further subset of the database for each Assignment. 8. Within the Assignment, select users and roles to define what access each user has for that Assignment. Forms are commonly used for Cycles and Assignments to aid users in entering the data they need to submit. Cycles and Assignments restrict write access at a security level, so users are free to use their own Input Schedules or use the Data Manager to supply the data for which they are responsible. 9. Set the Active property to True to make the Cycle Definition available. Once you define a Workflow Cycle, you must create Instances of the Cycle. 10. To create a new Cycle Instance, open the Instances tab. 11. Select the Cycle and click the Add button to create a new Cycle Instance. 12. Enter the following Cycle instance information: Instance Name

This is a unique name for the Cycle Instance.

Due Date

This informational field indicates when the cycle is expected to end.

Open

This True / False setting indicates whether the Instance is available for users to submit data against it. When a new Instance is created, this setting defaults to False, which means the Instance is not yet available to users. Change this setting to True to make the Instance available to users.

13. Select the dimensions and members to define the subset of the database this Cycle Instance will control.

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Typically, this contains the Time dimension and one or more Time members at a minimum. However, it can contain any dimensions the Cycle Definitions use. 14. When you select an Assignment in a Cycle Instance, you can change the Status by selecting the desired Status for the Assignment. 15. Change the Open property of the Instance to True to open the Cycle for data input by users. 16. On the Definitions tab, define Cycle Dimensions and Assignments and optionally select Forms. A new Workflow Cycle Instance is defined.

Database Locks In the Modeler, you can use Database locks to control write access to various parts of the database. By default, database members are locked unless you unlock them on the Database Locks page. This page provides an easy way to immediately lock an entire scenario with a single Lock All for this Lock Control Member setting. When you save lock definitions, they take place immediately. So, as soon as you receive the "successfully saved" message on this page, the new lock definitions are enforced by the Excel add-in on the next attempt to send data.

Workshop - Work with Database Locks Database members are locked by default to prevent unauthorized data modifications. Complete the following steps to lock or unlock database members. 1. In the Modeler, in the left pane, under Pages, click Database Locks. Notice the list of Scenarios displays in the first column in the right pane. This list is also referred to as a Members list. Typically, this is the list of Scenario members in your Application. 2. In the Actions pane, click the Refresh link to retrieve the latest database lock information from the server. 3. In the right pane, in the first column, select a member from the list, for example Actual. When you select a Scenario, the list of dimensions it holds displays in the second column. 4. Select the Time dimension. 5. In the right pane, in the second column, select a member in the Dimension list to set the correct Lock settings for the dimension in this Lock Control member. When you select a member in the dimension list, its members, properties, and Lock settings for the selected Dimension in the selected Lock Control member display in the third pane. 6. In the Actions pane, click the Checkout link to modify database locks. Only one user can have a database lock checked out at a time.

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Canvas Planning Modeler

7. Select the Lock All for this Lock Control Member check box to lock the selected member and all members across all other dimensions from writing. This provides an easy way to quickly lock an entire scenario. 8. Select the Include all base level members check box to allow writing to all base level members of the selected dimension,. 9. In the upper table in the rightmost column, select the members to which data can be written. • The MbrList column contains the list of members you can unlock for writing. This list can contain parent level, as well as base level, members. Important For parent level input, you must also designate a base level member to send the data with either the SendTo column or a Property Based Send To. • Use the SendTo column to send data to an alternative member id. This is an optional attribute. Use this parameter to designate a base level member to which the data designated for a parent level member should be redirected. You can maintain this same definition as part of the dimension definition with property values (Property Based Send To) Note When you use the SendTo parameter, it is easy to create a condition where numbers are sent to the database but they also show up in the parent from which they were sent. Avoid this condition when you design your system as it will cause user confusion.

10. In the Property Based table, in the rightmost column, use a property value to designate which members to unlock. • In the PropName column, specify the name of the property used to designate members to unlock. • In the PropValueList column, specify the list of values for the property in the PropName column that indicates which member to unlock. 11. Use the Property Based Send To group of check boxes to define how to redirect data by property values. Select the check box next to the property name that will contain members to which data should be redirected. Note Only Member type properties display in this list.

12. In the toolbar, click Save. 13. In the Actions pane, click the Checkin link. After you check in database locks, they are available for check out by someone else. Note Any user can check in an item even when it is checked out by someone else. This prevents a user from accidently locking up a system because they forgot to do a check in and they are not available.

The Database Locks are updated.

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Database Setup In the Canvas Planning Business Modeler (Modeler), use Database Setup to set up Shared Library Storage and Dimension Locking Settings. The following Library storage types are available in the Modeler: • Default (SQL based) - No additional setting is required. Shared Library folders and files for reports, input schedules, and book definitions are stored in SQL and handled as part of the Web Services. No special setup is required and all workbooks are handled with no special firewall settings or server settings. When you use the Copy Application function, all Shared Library folders, files, and Wizards are copied automatically. • Shared Folders (File based) - The following two shared folder types are supported: • Library Folder – This is a path to the shared folder that contains the library of shared reports, input schedules, and books. • Wizard Folder – This is a path to the shared folder that contains the folders for wizard templates. Note This folder must contain two folders - Column Template and Row Template.

• Document Libraries (SharePoint based) - The following two SharePoint based types are supported: • SharePoint Site - You define a SharePoint Site by a Site Path. A Site Path is a URL path to the SharePoint site that contains the shared document libraries. For your databases, you must create a SharePoint site with Microsoft SharePoint. The Modeler does not create the SharePoint site for you, so the site URL entered here must point to an existing site. • SharePoint Document Libraries - You define a SharePoint Document Library by the following two properties: • Library – This is the name of the document library that contains shared reports and input schedules. The Modeler prompts you to create a new library if the library entered does not already exist. Note The library the Modeler creates is initially empty. You should use the normal SharePoint functionality to populate the library with Excel workbooks that contain the reports you want to share with other users. • Wizard Library – This is the name of the document library that contains wizard column and row templates. The Modeler prompts you to create a new library if the library entered does not already exist. Note The library the Modeler creates is initially empty. You should use the normal SharePoint functionality to populate the library with Excel workbooks that contain the reports you want to share with other users.

Set Dimensions Locking On the Modeler's Database Setup page, you can hide a dimension from Excel users or hide a dimension's members.

Workshop - Select the Library Storage Type Set up Shared Library Storage. Complete the following steps to select the Library storage type.

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Canvas Planning Modeler

1. In the Modeler, in the left pane, under Pages, select Database Setup. 2. In the Actions pane, click the Refresh link to retrieve the latest database setup information from the server. 3. In the Actions pane, click the Check Out link to modify the database setup. Now the database setup is locked for editing. Note Only one user can have a database setup checked out at a time.

4. In the right pane, on the Storage tab, select the Library storage type. The following Library storage types are available: • Default (SQL based) • Shared Folders (File based) • Document Libraries (SharePoint based) 5. If you selected SQL based library storage, in the Actions pane, click the Shared Library Files link to import or export files for Shared Library Files and Wizard Files. The Shared Library Files window displays. In this window, you can perform bulk maintenance of files and folders in the Shared Library with the ability to Import / Export to the local file system, as well as delete items from the Shared Library. In the left pane, items currently located in the Shared Library display. Double-click an item in the list to change folders. In the right pane, items currently located on your machine display. 6. Use the arrow buttons to copy files and folders between the two systems. 7. Use the X button to delete files and folders from the Shared Library. 8. On the toolbar, click Save. Note Database setup and database locks are saved simultaneously. When you click Save, the Modeler saves both.

9. In the Actions pane, click the Check In link. After you check in the database setup, it is available for check out by other users. Note Any user can check in an item even when it is checked out by someone else. This prevents a user from accidently locking up a system because he or she forgot to check in an item and they are not available.

10. On the toolbar, click the Deploy button. The Database Setup is updated. Remain on the Database Setup page in the Modeler window.

Workshop - Set Dimensions Lock dimensions for data input. Complete the following steps to lock dimensions for data input.

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1. In the right pane, open the Dimensions tab. The dimensions for the Application display. 2. In the Actions pane, click the Refresh link to retrieve the latest dimension information from the server. 3. Select a dimension. All the settings for the dimension display in the right pane. 4. In the Actions pane, click the Checkout link to modify a dimension's properties. Only one user can have dimensions checked out at a time. 5. In the right pane, view the selected dimension settings. The following dimension settings are available: • Name - The dimension name • Standard - The following standard properties are available: • Hide - Set this property to True to hide the dimension from Callisto users. • Hide Members - Set this property to All to hide all the dimension members from Callisto users. By default, new dimensions hide All members with this parameter. To hide some dimension members only, enter the member names you want to hide from Callisto users. Separate the members with commas. Use this parameter to keep the dimension view in Callisto as simple as possible by hiding members users never need to select. Any member in this list will not display to the users in places such as Current View member selections. For example, hide members used for performance or calculation purposes. • Lock Control - Designate one dimension as the Lock Control Dimension. For example, you can use this property to designate that February 2007 is available for input in the Actual Scenario but not in the Forecast Scenario. By default, this property is set to the Scenario dimension and in most cases, this is appropriate. Note You can only set this property to True for one dimension. For each member of the Lock Control Dimension, you can change the lock settings on all other dimensions. 6. On the toolbar, click Save. 7. In the Actions pane, click the Checkin link. After you check in dimensions, they are available for check out by someone else. Note Any user can check in an item even when it is checked out by someone else. This prevents a user from accidently locking up a system because he or she forgot to check in an item and they are not available.

8. On the toolbar, click Deploy. The Dimension locking is set.

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Canvas Planning Modeler

Workshop - Set up Database In the Modeler, set up database. Complete the following to set up database. 1. In the Modeler, in the left pane, under Pages, click Database Setup. 2. Click the Check Out button to be able to edit the Database element. 3. Open the Storage tab. 4. Click Check Out. 5. Under Library Storage, select Default (SQL Based). 6. Click Check In. 7. To the Save changes? warning click Yes. 8. To the Database Setup configuration saved message click OK. 9. Click Deploy. 10. To the Deploy Application? message click Yes. Model re-deployment starts. Deploy Application window displays the deployment process stages. 11. When Finished Application Deploy message displays in the Deploy Application window, click Close.

Workshop - Set up Database Locks In the Modeler, set up Database Locks. Complete the following to set up Database Locks. 1. In the left pane, under Pages, click Database Locks. 2. Click Check Out. 3. Clear Lock All for this Lock Control Member check box. By default, all members are locked. 4. In the Scenario column, select Budget Lock Control dimension member. 5. Clear Lock All for this Lock Control Member check box. 6. In the Scenario column, select Forecast Lock Control dimension member. 7. Clear Lock All for this Lock Control Member check box. 8. Click Check In. 9. To the Save changes? message click Yes.

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10. To the Database Locks saved. message click OK. 11. Click Deploy. 12. To the Deploy Application? warning click Yes. Model re-deployment starts. Deploy Application window displays the deployment process stages. 13. When Finished Application Deploy message displays in the Deploy Application window, click Close.

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Canvas Planning and Excel

Canvas Planning and Excel After you created and set up your application in the Canvas Planning Business Modeler (Modeler), you can work in the Excel Planner. You can use Excel functionality the usual way. For instance, you can perform the following actions: • Add formulas any place you want; they will always be preserved. • Format data using native Excel formatting. • Insert columns or rows any place; they will be preserved when dynamic reports are refreshed. Important Dynamic column and row expansion by Callisto inserts and deletes columns and rows, so if you insert columns or rows in the middle of an Expand type range, they may move around unexpectedly under some expansion conditions. You will probably find the behavior easier to understand if you choose to insert columns or rows before or after an Expand type range. Use the Excel add-in to create dynamic reports, manipulate data in the Data Manager and publish you reports.

Canvas Planning Control Panel From the Canvas Planning Control Panel you can navigate through your application model and access Excel add-in features. Canvas Planning Control Panel Interface Control Panel displays the dimensions list. For each dimension, a description of a selected member and an Id displays. You can use the Canvas Planning Control Panel toolbar buttons to perform the following actions: • Refresh — click this button to refresh all reports in the workbook you have currently selected. When this button has a red background, your reports may not reflect the latest data in sync with the Current View that displays in the Control Panel. • Minimize/Maximize — click this button to hide the dimension list so only the toolbar buttons display. Click the button again to display the dimension list again. Tip Move the Control Panel to the top of the Excel window, and then click the Minimize button. The Control Panel collapses so it does not cover your worksheet, but is still directly available to you. • Send Data — click this button to send data from an Input Schedule to your PerformancePoint Server©. • Check Submission Status — click this button to check the status of any data you have sent to the server. There is a delay between the time you send data from an Input Schedule and the time the data is available in the model cube on the server. Callisto automatically checks to determine when submitted data is available in the database. This button turns yellow when you send data until the submission is completed on the server and available in the database. • Open Your Assignments - click this button to check for any assigned data submissions or approvals you have due. The Assignments dialog displays for you to open data submissions, submit data for approval, and to approve or reject submissions. • Open Report - click this button to open a shared workbook from the server.

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• Create Report - click this button to open the Report Wizard. In the report wizard, select the column template and the row template you want to create a report from. It is not necessary to select both a column and row template. Often, a single template contains the report layout you want to start your report with. In this case, you can select just a column or just a row template. The report wizard creates the requested report and adds a worksheet to your current workbook with the new report. • Edit Report - click this button to open the Report Editor to make changes to the report. • Book Publisher - click this button to open the Book Publisher dialog. This allows you to create a book, edit an existing book, or publish a book. • Data Manager - click this button to open the Data Manager dialog. This allows you to load data from your Excel sheet into the database, extract data from the database, or clear out data from the database. • Select Model - click this button to change the application or model cube you are currently working with. The Open model cube dialog displays for you to select a model cube again. • About - click this button to view information about the current version of your Excel add-in and to access online help.

Workshop - Start Canvas Planning Control Panel Use Canvas Planning Control Panel to navigate through your application model and access Excel add-in features. Complete the following to start the Canvas Planning Control Panel: 1. Double-click the Callisto.xll file on your computer. It launches Excel. If you use the Ready Tech image, maximize Excel and select the Canvas Planning sheet. 2. In the Microsoft Office Excel Security Notice window, click Enable this add-in for this session only. 3. On the Logon screen, enter the following information: Field

Data

Enter the URL you use to connect to your internet URL to connect to the internet server in the format: server : Enter your internet server userid

Internet server user id

Enter your domain name

Domain name

Enter your internet server password

Internet server password

Contact your System Administrator for the correct credentials. Note Callisto fills in these fields automatically if you already logged into Callisto before.

4. Click OK. The Open Model Cube window displays. All model cubes to which you have access display in the tree view. 5. Select the model cube you want to open. For example, select the Demo - Finance cube. 6. Click OK. Excel opens. The Control Panel with a list of Dimensions that are going to be used for planning displays.

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Canvas Planning and Excel

For each dimension, a description of a selected member and an Id displays. 7. Click a dimension to change the selected member. The Selector Member window displays the dimension members hierarchy. 8. In the members tree on the left, select a different member. 9. In the properties list on the right, view the member properties. 10. Click OK. Notice, the member you selected now displays in the Control Panel in the Member Description column. Remain in the Canvas Planning Control Panel window.

Dynamic Reporting You can create new personal reports in the Report Wizard. To edit an existing report, use the Report Editor. The Report Wizard creates the requested report and adds a worksheet to your current workbook with the new report. You can use the Report Editor to create dynamic report headings that display data such as the Entity and Time Period for which the report is being run. You can also dynamically expand report members based on a dimension hierarchy.

Workshop - Create a New Report in the Report Wizard Use the Report Wizard to create a new report and add a worksheet to your current workbook with the new report. Complete the following to create a new report. 1. In the Canvas Planning Control Panel, in the toolbar, click the Open Workbook button. 2. In the Open Workbook window navigate to an Excel workbook from which to create a report. 3. Click OK. 4. In the Control Panel, in the toolbar, click the Create Report button. The Report Wizard displays. 5. In the Select column set list, select a column set. 6. In the Select row set list, select a row set. Often, a single template contains the report layout you need to start your report. If this is the case, select just a column or just a row template. 7. Click the Copy button, to copy an existing report. 8. In the Select report to copy list, select a report among the open workbook worksheet tabs that contain reports.

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9. Click OK. The workbook is updated with the selected report data. The new report displays in the main Excel window. 10. In the Control Panel, in the toolbar, click the Refresh button to refresh the data. 11. In the Control Panel, in the toolbar, click the Send Data button to send changes to the server. 12. In the Control Panel, in the toolbar, click the Check Submission Status button to check the submitted data is available in the database. Remain in Excel.

Workshop - Edit a Report in the Report Editor Use the Report Editor to modify an existing report. Complete the following to edit a report. 1. In the Canvas Planning Control Panel, in the toolbar, click the Report Editor button. The Edit Report window displays. 2. On the Options tab, select one of the following options: • Report - select this radio button if you want to use the report only for data retrieval. • Input Schedule - select this radio button if you want to use the report to send data to any write enabled cell in the model cube to which you have write access. 3. In the Report Name field, enter the name for the report. This is an optional field. This name is only required if you want to designate this report as a report to drill down to. 4. In the Password field, enter a report password. This option allows you to protect your report. Only the users who know the password can modify the password protected report. If you define a password for the report, the user will be prompted for the password any time he or she attempts to edit the report. The Report Editor will only open if they supply the correct password. When you assign a password to a report, the worksheet that contains the report is automatically protected with the same password. When only one password is used for any report within a workbook, other worksheets within the same workbook and the workbook can also be protected with the same password. Note For input schedules, be careful to insure all input cells are unlocked.

5. In the Report Headers table, click one of the cells. The Report Heading dialog displays. 6. Enter headings to appear at the top of the report. You can reference dimension member properties to create dynamic headings that display data such as the Entity and Time Period for which a report is run. Note To include dynamic member properties in a heading, use the following syntax: {{dimensionname:propertyname}}.

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Canvas Planning and Excel

7. In the Current View Overrides list, view all the current selections. 8. If you want to override the settings that display in the Control Panel, click on an individual dimension. The Selector Member window displays. Select a member to lock this dimension. Click OK. Any dimension member set in the Current View Overrides list will override the setting that displays in the Control Panel. 9. Click the Update Web Library button to save this report definition to Web Report Library. A special browser object will present this report or input schedule in the browser and on mobile devices. Note The Update Web Library button is only available to users who are members of the Administrators Security Role.

10. In the Update Web Report Library window, organize reports into a Folder structure. 1.

Select reports you want to put into the same folder. Note Use Ctrl and Shift keys to select several reports.

2.

Select the Save to Library check box.

3.

In the field that displays, enter the folder name.

4.

Click Save.

5.

To the Save to Web Library succeeded message, click OK. You are back in the Edit Report window.

11. To delete an existing report or reports from the Web Report Library, click the Update Web Library button, select the reports, select the Delete from Library check box, click the Delete button, and click Yes in the confirmation message. 12. Select the Blast Output check box to improve large reports refresh time. This option has the following limitation: Excel formulas will NOT be preserved in the defined rows and columns of the report. Excel formulas are preserved in rows or columns manually inserted outside the Report Editor. 13. Select the Color of cells open for input check box to define the background color assigned to cells within an Input Schedule that are currently open for input. In the Color window, select a color and click OK. Note To be open for input, all the members that define the data for that particular cell must be unlocked and the user must have write access. When you select a color with this option, any background assigned to data cells within a report will be automatically cleared or assigned this color when an Input Schedule is refreshed. Background colors are only assigned to cells when the Input Schedule option is selected. Remain in the Edit Report window.

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Workshop - Edit a Report in the Report Editor - Part 2 Use the Report Editor to modify an existing report. Continue editing your report. 1. In the Report Editor window, open the Body tab. You can view current column and row definitions for the report grid. 2. On the Body tab, click the label or column heading in the grid to select a Column or Row and change their definition. 3. Use Move Up and Move Down buttons to rearrange Columns or Rows. 4. To add a new row or column, click the Insert Row or Insert Column button. New Columns are always added to the right edge of the grid. New Rows are always added to the grid bottom. From this initial location, move the Row or Column to the location you desire with the Move buttons. 5. To delete a Row or Column, select it and click Delete. Under the Row/Col Type title, select the data member definition and set the type-dependent properties. The following types are available: Type

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Description

Options

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Expand Dynamically expand report members based on a dimension hierarchy

Canvas Planning and Excel

• Number of levels to expand - Enter the number of levels down a hierarchy to expand. To show immediate dependents of a member set this property to one. This can also define over number of level down reporting. If this property is empty, all descendants of the current member are included in the expansion. • Suppress if zero - Select this check box to exclude columns or rows from an expansion when the entire column or row contains zeros. • Exclude current member - Select this check box to exclude the current member from an expansion. Typically, the current member is included in an expansion. • Include Parent level members - Select this option to include non-leaf members in the expansion. A non-leaf member is any member with no lower level children or any member at the lowest level of an expansion. • Only include Base level member - Select this option to only include leaf level members in the expansion. A leaf level member is any member with no lower level children or any member at the lowest level of an expansion. • Under the Display location for parents, select on of the following options: • Before children • After children • AutoIndent - Select this check box to turn on automatic indentations on Heading or Property columns or rows. • Indent per level - Enter the number of space characters to indent for each member level within the Expand node, so that children are indented more than parents. Enter a negative number for parent members to be indented more than children. When you use nested row or column definitions, only the lowest level definition found is used. Multiple Indent per level definitions are not added together. • Fixed indent - Enter the number of characters to indent heading or properties for Expand, List, Range Name, or Member nodes. You can only enter positive numbers. When you use nested row or column definitions, only the lowest level definition found is used. Multiple Fixed indent definitions are not added together. You can also set aProperty Filter. Property filters can be controlled by a range within the workbook. There is an entry in the property filter page for a Property Filters range name. This range must contain four columns as follows. Each row in the range is one

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filter. • AndOr - valid entries are blank, And, Or. This entry should be blank for first row. • Property - valid property name for the node dimension • Like - valid entries are Like, NotLike • Value - filter value for the property List

In the Enter a list of Names field, enter a list of member names. The member names must be valid names in the selected dimension. Any member name that is not valid is skipped and is not included as a column or row in the report.

Range Name

In the Enter range name containing name list field, enter the name of the range from which to retrieve the list of member names. Blank cells will be included in the member list without any error. Note The first cell and the last cell in the range are skipped if they are blank and not included in the member list for the expansion. This allows for easy dynamic creation of ranges by other reports or macros without breaking defined range definitions.

Member Define a report member consisting of one dimension member. In the Select dimension list, select the dimension to which the member belongs. Heading Define member heading as the report member. The heading will be the description of the dimension member on the cross axis. For instance, a heading defined as a row will display member descriptions for the column members, and a heading defined as a column will display member descriptions for the row members. Blank

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Include a blank column or row in the report. Use this option to enter a spacing in a report.

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Epicor EPM Canvas Planning Course

Canvas Planning and Excel

Property The property that will be placed in the • Display for all - Select this check box to display cells Property values in every row or column, including blanks. • Display as heading Row/Col offset - Select this check box to display Property on the Heading row or column only, instead of the heading. This is very useful with nested expansions to include a special heading at each break point.

6. In the Time offset field, specify the time period offset to use for this report member. For example, you can use this setting to define a column that is one year or one month prior to the column next to it. 7. In the Range override for report options field, enter the range. Report node options can be controlled by a range within the workbook. This range must contain two columns. The first column should contain the option name; the second column should contain the value for the option. The following option names are supported: • Dimension - name of the dimension • ExpandLevels - number of levels to expand • SuppressIfZero - 0 = no suppress, 1 = suppress if zero • ExcludeCurrentMember - 0 = include current member, 1 = exclude current member • OnlyBaseMembers - 0 = include all members, 1 = only include base level members • ParentsAfterChildren - 0 = parents before children, 1 = parents after children • AutoIndent - 0 = no auto indent, 1 = auto indent on heading or property nodes • IndentPerLevel - a number of indent characters for each member level • FixedIndent - a fixed number of character • PropertyDisplayForAll - 0 = no Property Display For All, 1 = Property Display For All • PropertyDisplayAsHeading - 0 = no Property Display As Heading, 1 = Property Display As Heading • PropertyRowColOffset - a number for the Property Row or Column Offset • TimeOffset - a number for the Time Offset • TimeOffsetLevel - valid entries are blank, Period, Year, Quarter, Month • DrillReport - name of the Drill Report 8. In the Drill Report field, enter the name of a report in the current workbook to enable drill down reporting when the user double-clicks on a cell in the column or row defined by this report member. You can enter the name of the same report for a drill down in place. When a user double-clicks on a report member with a drill report defined, the report is selected and refreshed based on the current value of the cell clicked. The current value for the drill report remains locked until the user drills to it again. 9. Click OK. The report is modified.

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Leveraging Excel Data Manager You can manipulate data in bulk in Excel Data Manager. Data Manager allows you to load data from external sources, clear data out of the database, extract data to send it to external sources, and run business rules to modify data. You can load data from an Excel table into the database, or extract it from the database into a table. To load data there must be a column for every dimension in the model. Additional columns are allowed. Additional columns provide a good way to perform transformations with formulas to derive the correct member values or numbers to load.

Workshop - Load Data Use the Data Manager to load data from an Excel table into the database. Complete the following to load data from an Excel table into the database. 1. In Excel, open the table from which to load data. 2. In the Canvas Planning Control Panel, in the toolbar, click the Data Manager button. 3. In the Data Manager window, open the Load tab. Here you can load a table from a database to Excel. Before loading, you can use the full functionality of Excel to transform the data with the formulas such as vlookup. All security is fully enforced on the data load, so you can only load data to members you currently have write access to. When you attempt to load data to a member that is not available to write to, the member is highlighted in orange so you know why it is skipped. Any invalid member encountered is highlighted in red. 4. Specify whether you want to load data from the entire sheet or from a block of cells. Select one of the following options: • Current Worksheet - Select this option to load data from the entire currently selected worksheet. The first row of the worksheet must contain all dimension names that display in the Control Panel. Any columns with other names are skipped. This option is useful when member names and values are being derived from intermediate results with formulas to perform data transformations. • Name Range - Select this option and provide the range name to load data from the block of cells contained in the named range. 5. Select the Clear a data region based on the data to be loaded check-box to clear a slice of the database as part of data loading. From the list of dimensions, select the dimensions from which to clear all the data. Use this option for scenarios where you receive data from another system such as a Ledger, and perform multiple loads of the same data during a reporting cycle. In this case, the data table you load may contain data for one account in one entity in the first load, but in the second load there is no data for the same account. In this case, after the second load by default, the account missing data in the second load will still contain the data from the first load. With the Clear a data region based on the data to be loaded option enabled, the data from the first load is completely cleared out automatically by the second load. In this example, you only need to select the Account dimension to have all accounts cleared of data for any combination of other dimension members found in the data table being loaded.

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6. Select the Sum Values check-box to add together the values for all of the records and to submit the total to the database as a single value, if a load table contains multiple records with the same set of members. This option is enabled by default. 7. Select the Skip Empty Values check-box to skip empty cells for numeric values, so existing data remains unchanged. If you do not select this option, empty cells are loaded as a numeric value of zero. Note Only empty cells are skipped. Cells that contain empty strings are always loaded as value of zero. This option is disabled by default. 8. Click OK. The data from the Excel table is loaded into the database.

Workshop - Clear Data Use the Data Manager to clear data from the application. You can only clear data to which you have write access. Complete the following to clear data. 1. In the Canvas Planning Control Panel, in the toolbar, click the Data Manager button. The Data Manager window displays. 2. Open the Clear tab. 3. In the list in the left pane, select a dimension. 4. In the Hierarchy pane, select a hierarchy. 5. Expand the members tree structure and select the members to define a slice of data to clear from the application. 6. Click OK. 7. Click Yes to the message with the number of members that are going to be cleared and skipped. The data is cleared from the application.

Workshop - Extract Data Use the Data Manager to extract data from the application into data tables. Complete the following to extract data. 1. In the Canvas Planning Control Panel, in the toolbar, click the Data Manager button. The Data Manager window displays. 2. Open the Extract tab.

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3. Select the Suppress if zero check box to exclude columns or rows when the entire column or row contains zeros. 4. Select the Resolve Send To members check box to resolve in reverse the data for a base level member that has a send to defined for it in the Database locks in the Modeler. The extracted data will show up in Excel for the parent level member from which it was sent. In this way you can easily experience a full round trip of data. However, if you need to extract the data without that indirection for the interfaces you have with other systems, you have the choice to disable this option before the extract. This check box is selected by default. 5. In the list in the left pane, select a dimension. 6. In the Hierarchy pane, select a hierarchy. 7. Expand the members tree structure and select the members to define a slice of data to clear from the application. 8. Click OK. The data is extracted from the application into data tables.

Workshop - Run Rules Use the Data Manager to run rules against a slice of your application. Specify dimensions and members to define the slice of the application against which the rule you defined in the Modeler will be run. Complete the following to run a rule. 1. In the Canvas Planning Control Panel, in the toolbar, click the Data Manager button. The Data Manager window displays. 2. Open the Run Rules tab. 3. In the list of rules in the upper left pane, select a rule. The Business rules you defined in the Modeler for this model are listed. You can change these rules in the Modeler or pick them up from SQL also depending on what the rule should do. The list of available dimensions displays under the list of rules. 4. In the list of dimensions, select a dimension. 5. In the Hierarchy pane, select a hierarchy. 6. Expand the members tree structure and select the members to define a slice of data to run rules against. 7. Click OK. 8. Click Yes to the confirmation message. The rules are run against the slice of your application.

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Publishing Books of Reports You can print reports in bulk or create report files in bulk in the Book Publisher. In the Book Publisher you have the following options to control the report content: • Fixed member Use fixed member properties to fix the member selection on various dimensions to control the portion of the data for which a section of the book should be published. • Vary member Use the vary member properties to select multiple members on dimensions for which reports should be published. • Workbook Use the workbook properties to select the workbooks that contain reports to be published.

Workshop - Publish a Report Use the Book Publisher to publish a group of reports. Complete the following to publish reports. 1. In the Canvas Planning Control Panel, in the toolbar, click the Book Publisher button. The Book Publisher displays. 2. In the Book Publisher window, in the left pane, at the top of the tree structure, select the Book node. In the right pane, Book Properties display. 3. In the Book Properties pane, select the Print check box to print reports when the book is published. 4. Select the Create Files check box to create report files when the book is published. 5. Select the Display book outline report check box to create a visual outline of the book definition in the workbook when the book definition is saved. The Book Publisher creates the outline on the Callisto_Book workbook tab. 6. Select the Create index when publish check box to create an index to published reports when the book is published. The Book Publisher creates the index on the Callisto_BookFileIndex workbook tab when the Create Files option is selected, or on a Callisto_BookPrintIndex workbook tab when the Print option is selected. 7. Click the Add Section button to add another section to the book definition. A new section is added to the book tree structure in the left pane. 8. In the book tree structure in the left pane, under the new section, select the Fixed node. Fixed Member Definition displays in the right pane. The fixed member properties are used to fix the member selection on various dimensions to control the portion of the database for which a section of the book should be published.

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9. In the right pane, click Add to add a new dimension to the Fixed selection. In the book tree in the left pane, under the Fixed node, a new node displays. 10. Select the node. Fixed Member Definition displays in the right pane. 11. In the Dimension field, select the dimension for which to select a member. 12. Next to the Fixed Member Definition field, click the ellipsis button. The Selector Member window displays. 13. In the Selector Member window, select a member. The member properties display in the right pane. 14. Click OK. You are back on the Book Publisher page. Notice, in the book tree in the left pane, under the Fixed node, the member you selected displays. 15. In the book tree structure in the left pane, under the new section, select the Vary node. Vary Member Definition displays in the right pane. The vary member properties are used to select multiple members on dimensions for which reports should be published in this section of the book. 16. In the right pane, click Add to add a new dimension to the Vary selection. 17. In the book tree in the left pane, under the Vary node, select the node. 18. In the Dimension field, select the dimension from which to select a member. 19. Under Member Selection Type, select one of the following: • Expand - define expansion properties that will be used to create a dynamic list of members for which to publish reports. This dynamic list automatically changes based on dimension changes. • List - select the list of members for which to publish reports. • Range Name - specify a named range in the Excel workbook that contains a member list. 20. In the book tree structure in the left pane, under the new section, select the Workbook node. Workbook Definition displays in the right pane. The workbook properties are used to select the workbooks that contain reports that should be published. 21. In the right pane, click Add to add a new workbook. 22. In the book tree in the left pane, under the Workbook node, select the node. 23. In the right pane, under Source, select one of the following options: • Shared Library - Select this option if the workbook is located in the Shared Library. • Personal File - Select this option if the workbook is located on a local machine. 24. Next to the Workbook name field, click the ellipsis button.

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25. In the Open Workbook window, select name of the workbook file containing reports to be published. 26. Click OK. 27. Continue adjusting the book content using Fixed member, Vary member and Workbook options. 28. When you finish, click the Save button to save the current book definition into the currently selected workbook. Note This does not automatically save the book definition to physical storage on disk. To save to disk, you must save the Excel workbook after you close the Book Publisher dialog box. The book definition is saved inside the workbook.

29. Click the Publish button to publish the book to print reports or create files. 30. Click Close. Remain in Excel.

Workshop - Build a model for Data Entry in Excel Build a simple report. 1. In Excel, create a new workbook. 2. Open the Canvas Planning tab and click New Report Wizard. 3. On the Report Wizard screen, click the Wizard button. 4. From the Dimensions list on the left, drag and drop the Account dimension onto the first empty row heading in the grid. 5. From the Dimensions list on the left, drag and drop the Time dimension onto the first empty column heading in the grid.

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6. Click the Advanced button. 7. To the Unsaved changes message, click Yes. 8. On the Edit Report screen, select the Account row. 9. In Row/Col Type, verify Expand is selected, and in the Select dimension list, Account is selected. . 10. In the Expand Options group, set the following: • In the Number of levels to expand field, remove 1. • Clear the Suppress if zero check box. • Select Only include Base level members. • Under Display location for Parents, select After Children. • In the Indent per level field, enter a 2. 11. Back on the top of the Edit Report screen, in the grid, click the column labeled Heading. 12. In the Expand Options group, verify the Auto Indent check box is selected. 13. In the grid at the top of the Edit Report screen, select the Time column. 14. In Row/Col Type, verify Expand is selected, and in the Select dimension list, Time is selected. 15. In the Expand Options group, set the following: • In the Number of levels to expand field, remove 1. • Clear the Suppress if zero check box. • Select Only include Base level members. • Under Display location for Parents, select After Children. 16. Click OK.

Add Data - Actuals In the report that is displayed, you should see the different quarters of 2013. Move to year 2011. First, in each dimension, go to its lowest level, that is select its leaf level member. 1. On the Current View pane or ribbon, click the first dimension - Account. 2. In the Selector Member, select Stats - Stat Accounts, and click OK. 3. Repeat the previous step and select the following dimension members: Dimension

Member

BusinessProcess Expand Consolidated > Prelim > Postalloc > Prealloc, select Input

62

Client

None

Currency

None

Entity

London

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Intercompany

No Member

Measures

Finance Value

Product

No product

Scenario

Budget

TimeDataView

Periodic

4. On the Current View pane or ribbon, click the Time dimension. 5. In the Selector Member, expand 2011 - Yr 2011 and select 2011Q1. 6. Click OK. You selected year 2011. Now enable data input. 7. On the Canvas Planning tab, click Report Editor. 8. On the Edit Report screen, open the Options tab. 9. Select Input Schedule. 10. In the Report Name field, enter AcctInput. 11. Select the Color of cells open for input check box, select the green color and click OK. 12. Click OK. You enabled data input. Now enter the data. 13. Click the cell highlighted green at the intersection of the Product Sales row and the Jan-11 column. 14. Enter 100. 15. On the on the Excel Ribbon, click Send data (double green arrow) to update the database. 16. When the Send status button is clear and the Refresh button has turned red, click Refresh.

Add Data - Forecast Now move to Forecast Scenario. 1. On the Current View pane, or Ribbon, click Scenario. 2. In the Selector Member, select Forecast - Forecast. 3. Click OK. 4. On the Current View pane, or Ribbon, click Time. 5. In the Selector Member, select Quarter 2, 2012. 6. Click OK.

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7. On the toolbar, click Refresh. You can enter data now. 8. Click the cell highlighted green at the intersection of the Product Sales and Apr-12. 9. Enter 200 as a forecast. 10. On the Excel Ribbon, click Send data (double green arrow). 11. When the Send status button is clear and the Refresh button has turned red, click Refresh.

Add Data – Time Data View First enter data. 1. Click the cell highlighted green at the intersection of the Product Sales and May-12. 2. Enter 300 as a forecast. 3. On the Excel Ribbon, click Send data (double green arrow) to update the database. When in doubt about the status of a submission, use the Send status feature to check the status of your latest submission. 4. After the submission is sent, click Send status. 5. To the No submissions pending message, click OK. 6. When the Send status button is clear and the Refresh button has turned red, click Refresh. Take the following steps to see these figures on a YTD (Year to Date) basis. 7. On the Current View Box or Ribbon, click TimeDataView. 8. Select YTD – Year to Date. 9. Click OK. 10. Click Refresh. This locks the cells for input as you can’t input on YTD, only on Periodic.

Export Data within the model for Editing First move back to the Actual Scenario and Periodic TimeDataView. 1. On the Current View Box or Ribbon, click Scenario. 2. Select Budget. 3. Click OK. 4. On the Current View Box or Ribbon, click TimeDataView. 5. Select Periodic.

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6. Click OK. 7. Click Refresh. You can now perform the export procedure. 8. On the Ribbon, click Open Data Manager. 9. Select the Extract tab. 10. Click OK to extract everything. 11. On a new sheet, view all the data you’ve entered so far. 12. Change the value for Apr-12 to 150. 13. Click Open Data Manager. 14. On the Load tab, select Current Worksheet. 15. To the message with the number of records to load, click OK. Notice you’re in a different sheet now. 16. Open the Excel sheet where your data are located. You should see the input schedule you created earlier with the cells highlighted green. 17. If the Send Status button is yellow, wait for it to clear. 18. Click Refresh. Now you have 150 in April 2012.

Import Data Go to http://www.dspanel.com/services/training/recorded-university-courses/, and download the Course 201 Learning Toolkit.zip. Unpack the archive and open the CanvasTraining_Model_Sample_Data.xls. 1. On the Canvas Planning Ribbon, click Open Data Manager. 2. On the Load tab, select Current Worksheet. 3. Click OK. 4. To the Load 96 Records message, click OK. 5. Click the Excel Book1. You may have to look on the taskbar to the Excel icon and click book1 from there. 6. When the Send Status has cleared, click Refresh.

Look at the Full Year 2011 Now move back to the full year 2011

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1. On the Current View Box or Ribbon, click Time. 2. Select 2011-2011. 3. Click OK. 4. Click Refresh.

View Months 1. Click Report Editor. 2. Click the exp:Time column. 3. Under Expand Options, in the Number of levels to expand field, enter 2. 4. Click OK.

Format Reports 1. Click Report Editor. 2. Click Options. 3. Click the first row in the middle column. 4. In the Reporting Heading field, enter Account Report & Input by Time. 5. Click OK. 6. Click the first row in the left column. 7. In the Reporting Heading field, enter Scenario: {{Scenario:Description}} (to display the current scenario). 8. Click OK. 9. Click the first row in the right column. 10. In the Reporting Heading field, enter Showing: {{TimeDataView:Description}} (to display the current TimeDataView: Periodic, YTD). 11. Click OK.

Add Account Designation on Node Level 1. Click Report Editor. 2. On the Body tab, click the Heading column. 3. Click Insert column. A blank column is now added to the left of the Heading column.

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4. Under Data Member Definition, click Property. 5. Click Account. 6. Click Name. 7. Click OK. pro:Account column is created. 8. Click the pro:Account column. 9. Click Insert Column. A blank column is now added to the left of the pro:Account column. 10. Click Insert Column again. A blank column is now added to the left of the pro:Account column. 11. Select the first blank column highlighted, and under Data Member Definition click Property. 12. Click Account. 13. Select ISBASELEVEL. 14. Click OK. 15. Back in the Report, select E column and click Insert column. 16. In E5 cell, add the formula =IF(C5=-1;D5;””), click on the corner and drag this formula down to and including cell E24. 17. Select row 5.

Apply Conditional Formatting 1. Open the Home tab. 2. On the Excel ribbon, click Conditional formatting. 3. Click the Home tab. 4. Click New Rule. 5. Click Use a formula to determine which cells to format. 6. Enter the formula =$C5=0. 7. Click Format. 8. Under Font Style, click Bold. 9. On the Border tab, click the upper border box. 10. Click OK.

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11. Click OK. 12. Select row 5 again. 13. Click the Format Painter and drag down to row 25. 14. Click column C and drag over to column D. 15. Right-click them and select Hide. 16. Click row 4. 17. On the Excel ribbon, click the Insert bottom border button. 18. On the Excel ribbon, click the Bold button. 19. Click the font size and change it to 12. 20. Click row 2. 21. On the Excel ribbon, click the Bold button. 22. Click the font size and change it to 20. 23. Click row 32. 24. On the Excel ribbon, click the Bold button. 25. On the Excel ribbon, click the Italics button.

Hide Data 1. Open the Business Modeler. 2. On the Pages pane, click Database Setup. 3. Click the Check Out button. 4. On the Dimensions tab, select the TimeDataView dimension. 5. In the grid, under Standard, click Hide Members. 6. Next to All type , RAWDATA so it looks like All, RAWDATA. 7. Click Check In. 8. Click Yes. 9. Click Deploy. 10. Click OK. 11. Click Close. 12. Open Excel.

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13. On the Canvas Planning tab, click Change Application. 14. Select the CanvasTraining application. 15. Click OK. 16. Click Refresh.

Save an Excel Sheet as a Template 1. Click Canvas Planning tab. 2. Click Open Shared Library. 3. Select the Save to Library check box. 4. Highlight Book1 and change the name to INPUT\AcctInput. INPUT folder is created and the worksheet is placed to AcctInput. 5. Click Save.

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Planning Gem In Performance Canvas, you can build canvases using Planning Gems to enter forecasts and visualize them. You can use Excel to define a planning gem. Then, in the Performance Canvas web interface, you can create a Planning Canvas with the planning gem on it. You can use the planning gem to enter data into the system database. The data is updated in real time. The typical planning gem scenario includes the following steps: 1.

In Excel, create a Planning Gem.

2.

In the Performance Canvas, create a Planning Canvas.

3.

In the Performance Canvas, change data in the Planning Gem.

4.

In Excel, view Changed Data.

Workshop - Open Input Schedule In Excel, load data from an Excel table into the database. Complete the following to load data from an Excel table into the database. 1. In Excel, from the Ribbon, click Open Shared Library. 2. In the Open Workbook window, expand the Finance > Input Schedules folder. 3. Select Product Revenue Input Schedule 2.xls 4. Click OK. 5. To the Refresh Input Schedules also? message, click No. The data from the Excel table is loaded into the database.

Workshop - Create Planning Gem Use Ribbon to update Web Library. Complete the following steps to update Web Library: 1. From the Ribbon, click Report Editor. Report Editor has the feather icon. 2. In the Edit Report window, on the Options tab, verify the Input Schedule check box is selected. 3. In the Report Name field, enter XXProdRevenuePlan.

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4. Select the Color of cells open for input check box. 5. Select a color. 6. Click OK. 7. Click the Update Web Library button. 8. In the Update Web Reports Library window, select the Save to Library check box. 9. In the name field at the bottom of the screen, enter XX Product Rev Plan. This is the name you will see in the Performance Canvas. 10. Click OK. 11. Click Save. 12. To the Save to Web Library succeeded message, click OK. 13. In the Edit Report window, click OK to close it. The new values appear in the report. Minimize Excel.

Workshop - Create Performance Canvas In Performance Canvas, create a canvas with a planning gem. Complete the following to create a canvas. 1. Start Performance Canvas. From the desktop, open the Epicor Docs and Shortcuts folder. 2. In the Explorer window, scroll to and double-click Epicor Performance Canvas. 3. On the EPM Performance Canvas home page, in the Navigation pane, click the Designer link. 4. In the Datasource window, select EPM_Finance_Epicor10. 5. Click OK. 6. In the right pane, expand the Planning group. 7. Expand the Unclassified list. 8. Locate the XX Product Rev Plan gem and drag it onto the Canvas design area. 9. Expand the Gem on the canvas. 10. From the File menu, select Save. 11. In the Canvas name field, enter XXX Planning.

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12. Click Save. 13. From the File menu, select Exit to Client.

Workshop - Change Data in Planning Gem In Performance Canvas, update the data in the planning gem. Complete the following to alter the forecast in the planning gem you created. 1. From the My Canvases > Unclassified listing, double-click XXX Planning. The canvas loads. 2. Locate the SUV > April 2010 forecast column. 3. Select Atza Large. 4. Double-click in the Forecast column. 5. Enter forecast of 45. 6. Select Atza Hybrid. 7. Double-click in the Forecast column. 8. Enter forecast of 30. 9. Click Save. 10. Minimize Performance Canvas.

Workshop - View Changed Data in Excel You can now see the data you entered on the planning gem in Performance Canvas displays in Excel. Complete the following to view the changed data. 1. Maximize the Excel Client. 2. Open XXProdRevenuePlan. 3. From the Ribbon, click Refresh. 4. View the updated data.

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Conclusion

Conclusion Congratulations! You have completed the Epicor EPM Canvas Planning course.

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