Entertainment Executive Assistant in NYC Resume Amanda Gordon

AMANDA GORDON New York, NY 10031

(212) 491-1114

[email protected]

EXECUTIVE ASSISTANT Seasoned, experienced Administrative Support professional with over three decades of experience in the media and entertainment industries. Demonstrated ability providing essential administrative, clerical, and financial-documentation support for multiple high-level executives in high-pressure, deadline-driven professional environments. Proven track record maintaining efficient offices and facilitating smooth business operations resulting in increased productivity, improved client satisfaction, and revenue growth. AREAS OF EXPERTISE Administrative Support ● Strategic & Tactical Planning ● Office Organization ● Employee Education Human Resources ● Customer Service ● Financial Documentation ● Data Management ● Technical Expertise Inventory Management ● Supply Ordering ● Vendor Negotiation ● Hiring & Training ● Strong Spanish PROFESSIONAL EXPERIENCE NBC UNIVERSAL, New York, NY 2009 - 2013 Executive Assistant, 2010 – 2013  Managed support of SVP/CFO O&TS Finance and two Vice Presidents. Performed full administrative duties for two essential teams.  Maintained office inventory and ordered all necessary supplies and equipment, including the opening of system access in preparation for new hires. Key Accomplishments:  Coordinated luncheons, dinners, team events, and other extra-office outings.  Leveraged superior customer service skills serving as first point-of-contact for clients and serving as a tour guide to the public.  Organized and schedule Capex Council meetings with CFO, Division President, and upper-echelon executives. Temporary Executive Assistant, 2009 – 2010  Supported Senior Vice President, Corporate Sourcing, and numerous Directors, Managers, and Sourcing team members in long-term, temporary position.  Disseminated mail twice daily and managed all outgoing FedEx shipments. Key Accomplishments:  Managed conference room scheduling across entire company and monitored General Sourcing voicemail and relayed message to executives.  Liaised between customers, NBC employees, executives, and third-party vendors.  Ensured completion of processes for Statement of Work and Insurance documentation. US WEEKLY MAGAZINE, WENNER MEDIA, New York, NY 2007 – 2009 Executive Assistant  Provided assistant to Publisher and Associate Publisher providing high-level calendar maintenance, travel, T&E Reports, and processing all paperwork for sales representatives.  Recruited, hired, trained, and evaluated team of interns.  Provided superior customer service to readers and subscribers and recorded all complimentary subscriptions for the NY Sales Department. Key Achievements:  Ran reports for sales team, tracked departmental attendance, and generated editorial credit books for accounts.  Completed paperwork, presentations, payment, and travel arrangements for PCPC Trade Show for Publisher, Beauty Sales Rep, and Beauty Editor.  Managed client travel and care through bi-annual Hot Hollywood events and the Super Bowl.

AMANDA GORDON, Page 2 PDN MAGAZINE, VNU BUSINESS MEDIA, New York, NY 2004 – 2006 Executive Assistant  Supported Publisher and the Sales, Advertising, Arts, and Editorial staffs.  Assisted billing and credit departments with credit card and payment discrepancies and reconciled billing for PDN, E-Media, IPN, and PhotoServe. Key Achievements:  Processed invoices, insertion orders, T&E reports, and monthly billing and scheduled travel arrangements, prepared itineraries, and maintained high-level calendars.  Coordinated meetings and planned events, and managed the ordering of office supplies, stationary, business cards, internet access, furniture, and telecommunication equipment.  Completed paperwork, shipping, setup, booth detail and breakdown for Annual Trade Show  Recruited entertainment for Parties UNIVERSAL MEDIA, INC., New York, NY 1994 – 2004 Executive Administrative Coordinator, Universal Media, 1999 – 2004  Reported to the President and Publisher of RAMP Magazine, Vice President of UM and Production Dept. for Universal Media, Ramp Media and Elite Traveler Magazine.  Processed invoices and T&E reports and oversaw pricing and invoicing for paper orders accurately and on-time.  Submitted magazine bluelines to Canadian Customs within Production Schedule and Canadian deadlines  Liaised between Universal Communications of Miami, RAMP Media, and third-party vendors. Key Accomplishments: Provided general administrative support including high-level executives, faxing, filing, photocopying, and essential data entry.

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Ordered office supplies and maintained office equipment while negotiating with vendors and saving valuable funds.

Advertising Coordinator, Unique Homes Magazine, 1994 – 1998  Assisted East Coast Sales Office and Publisher.  Liaised between Sales, Production, Art, and Editorial departments.  Submitted sales information and media kits to contract and prospective advertisers. Previous positions include a decade at CBS Inc., CBS Records, and SONY Music, Inc. serving as Supervisor of Freight Claims, Administrative Assistant in the Traffic Department, Administrative Assistant to the Comptroller at CBS Magazines, and Administrative Assistant to CBS Operations and Engineering. EDUCATION 

Simmons College, Boston, MA, Bachelor of Arts in Psychology/Management TECHNICAL SKILLS Microsoft Office Suite ● ACT ● Lotus Notes ● P-Card Statement ● Salesforce ● AdDatabase Express Reconciliation ● SAP ● Quark ● Filemaker Pro ● Dictaphone ● Project Tool Manager ● Shorthand Apple Products and Software ● Concur ● SRM ● SAM ● Market ● Black Car Online Booking