Elc270 Assessment 4 Proposal Writing

 

FACULTY OF ADMINISTRATION SCIENCE AND POLICY STUDIES. DIPLOMA IN PUBLIC ADMIN ADMINISTRATION ISTRATION

ELC 270 ENGLISH FOR WORKPLACE COMMUNICA C OMMUNICATION TION

GROUP MEMBERS

STUDENT STUDEN T ID

MUHAMMAD SHAHRUL HAFIQ BIN KAMARUDDIN

2019238 2019238912 912

NURSHAIDATIENA NURSHAIDA TIENA SHUHADA BIN BINTI TI SHAIFUDDIN

2019401 2019401872 872

REDRIANA AISYAH SOFEA BINTI RABUDIN

2019403924

INTAN NAJIHAH BINTI ABDUL RAHMAN

2019248352

NUR AMIRAH DIYANA BINTI RAMLI

2019415102

PREPARED PREPAR ED FOR: SIR ABDUL FATTAH BIN ABD GANI DATE OF SUBMISSION: 16 JULY 2021  

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1.0 INTRODUCTION

The initiative that been discuss is an anti-corruption program among employees. Nowadays there are a lot of cases employee engaged in corruption and because of this it is actually do bring bad effect to the company and also to the country itself. Corruption is simply the dishonesty and unlawful behaviour of individuals in positions of authority, influence, or otherwise who engage in fraudulent operations to obtain an unfair advantage over others. Giving or receiving bribes or improper gifts is also prohibited. Corruption in the workplaces is a vice that has become a cancer in the delivery of services within the organizations. It has heavily impacted on the performance and affected the profits. The best solution to prevent corruption is by make an anti-corruption programme by seminar. Increasingly, organizations are being held responsible for their employees’ unethical and illegal behaviour   (Madelijne Gorsira, 2018). Every organization cannot get away from the issues that arise which will indeed have an impact on the management of the organization. A company cannot take this lightly, as an employee is an important asset and the backbone of an organization.

1.1 Problem Statement

Star Clothing Company is a company wholly owned by Bumiputera with interests in the field of fashion design. Star Clothing is a fashion E-commerce platform that offers a wide selection of clothing especially Muslim women's clothing. The company was established in early 2011 and has been registered under the Companies Commission of Malaysia (CCM). The company also has the strength of strategy by having employees who have extensive experience and are very competitive in this field, thus the company is still operate until now. The Star Clothing Company work team's talent and ingenuity have resulted in outfits that are current in style and have won the hearts of many Muslim women buyers. However, every established company cannot run away from challenges or risks. Ms Intan Najihah, the t he firm's Head of Sales De Departm partment, ent, recently discovered that the company had lost 30% from the previous year, further research, she determined that the loss was due to investors and suppliers to Star Clothing Company. Based on a study conducted by the Head of the Human Resource Department, Ms Amirah Dayana noticed that there are several factors led staff of Star Clothing Company were involved for engaging in corrupt c orrupt activities. T The he KPMG Malaysia Fraud, Bribery and Corruption Survey 2013 found that 71% of respondents said that business cannot be conducted in Malaysia except by paying of bribes. (forensic, 2013)

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Factor Fact or of Corruption Other reasons Neglecting religious 6% values 13% Greed 42%

Low of wage level 18%

Selfishness 21% Greed

Selfishness

Low of wage level

Ne gl glecting religious values

Othe r reasons

Fig ure 1 Figure 1 shows 1 shows that the cause of corrupt activities within Star Clothing Company. Based on the bar chart, many corrupt activities occur due to greed. Based on the observation, they believe that personal interests are more important than job interests. Their main purpose is to make a lot of profit without thinking about the bad effects that will happen later. Indirectly, those involved have practiced individualistic and materialistic attitudes in order have a luxurious life beyond their ability. For instance, there are situations where one of the lower staff who wants a higher position is willing to bribe his superiors to appoint him/her. To summarise, the pie chart illustrates that most of the causes are attributable to a person's personal shortcomings, which has driven them to engage in corrupt actions. Head of Finance Department, Mr. Shahrul examine and confirmed that the average salary of the employee is commensurate with the scope of the employee. According to that, there should not be an issue of corruption among employees where the salary is in accordance with the job scope. Therefore, the relationship between individual attitudes and organizational norms is very important because they are closely related. The culture of integrity in Star Clothing Company needs to be inculcated so that no staff is involved in this issue to tarnish the name of Star Clothing Company. The initiatives proposed by Ms Amirah Dayana need to be implemented more proactively and aggressively so that the issue of corruption can be addressed and can have a positive impact on Star Clothing Company. 4

 

2.0 PROPOSED INITIATIVE It clearly shows that nowadays there are a lot of cases employee engaged in corruption and because of this it is actually do bring bad effect to us and also to the country itself. Therefore, the investigate team would like to propose to the company the best solution to prevent corruption is by make an anti-corruption programme by seminar.

2.1 Objectives The objectives of the initiative are as follows: 2.1.1 To promote the identification identification of corruption and the th e transparency of decision-m decision-making. aking. 2.1.2 To reduce available opportunities for engaging in corrupt actions. 2.1.3 To assign assign responsibility for em employees' ployees' knowledge and compli compliance ance with tthe he Policy's concepts and standards, as well as the main provisions of relevant anti-corruption legislation and sufficient anti-corruption processes.

2.2 Methodology The methods of implementation for the proposed initiative are as follows: 2.2.1. Held seminars to combat corruption Various things need to be emphasized in carrying out the initiatives carried out so that the seminar program can run smoothly in terms of staff required to handle the event, the budget allocated by the company and the venue and facilities when the seminar program is implemented. Companies can also collaborate with staff or uniformed bodies involved in dealing with corruption such as the MACC, namely the Malaysian Anti -Corruption Commission. With this cooperation, the MACC can provide a clearer description of the problem of corruption and the action to be taken against the giver or receiver of bribes. In this way, it is hoped to curb the problem of corruption in our company c ompany so that there are no problems that could tarnish the company's name.

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2.2.2. Employees who show the necessary dedication and integrity standards should be awarded  After the end of the seminar that has been organize organized d by the human reso resources urces should help keep the anti-corruption anti-corrupti on programmed under review to ensure that it is being implemented effectively from a human resources perspective and that improvements to the programmed are identified and implemented. This allows us to assess whether the structured programmed has a good influence on employees and that employee who establish their commitment and standards of integrity should also be welcomed. Also, Company could provide consolation or a good position as a present to acknowledge the honesty attitude displayed. This allows everyone to replicate and show good dedication during their job while enhancing our company's performance and image. (SWEDEN, 2020)

2.3 Financial Implication To cater to the needs of the proposed initiative, the investigative team has done a preliminary calculation of the financial implication. The details are as follows:

Item

Details

1

Fees for speakers

2

Costing for Brainstorming Session:

Cost RM 300

• Expense Expenses s of Food and Drink

RM 2,400

TOTAL   TOTAL

RM 3,000  3,000 

The figures above are based only on initial calculations. The investigation team proposes that the statistics are further examined with the Department of Finance to clarify the specifics.  Any comments comments o orr propo proposed sed modif modificatio ication n would be welcome.

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2.4 Personnel Involved In order to ensure the proposed initiative is conducted efficiently, the investigative teams would propose the following personnel to be involved:

Advisor

Ms Redriana Aisyah Sofea Binti Rabudin Chief Executive Officer (CEO)

Project Manager

Ms Nur Amirah Diyana Binti Ramli Head of Human Resource Department

Mr. Muhammad Shahrul Hafiq Bin Kamaruddin Head of Finance Department Secretary Ms Nurshaidatiena Shuhada Binti Shaifuddin Head of Production Department Officer

Committee Members

Ms Intan Najihah Binti Abdul Rahman Rahman   Head of Sales Officer

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3.0 CONCLUSION It is hoped that the management of Star Clothing accepts this proposal and do the task accordingly. The investigative team is confident that this initiative will provide positive outcome and bring changes in the company in overcome the issue of corruption. This issue must be resolved as soon as possible so that employees can trust each other and the image of Star Clothing Company remains free from negative activities. The investigative team will make sure to achieve the objectives less than three months. If the management wants to find out about this initiative further and clearly, the team can contact Ms. Nur Amirah Diyana Binti Ramli ([email protected]) as the head of this initiative in making reviews and studies on overcome issue of corruption.

Prepared by:  

……………………………………………………   ……………………………………………………

REDRIANA AISYAH SOFEA BINTI RABUDIN (Chief Executive Officer)

……………………………………………   ……………………………………………

NUR AMIRAH DIYANA BINTI RAMLI (Lead Investigator Cum Senior Executive, Human Resources Department)

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……………………………………………….   ……………………………………………….

INTAN NAJIHAH BINTI ABDUL RAHMAN (Head Of Sales Department)

……………………………………………………………   ……………………………………………………………

MUHAMMAD SHAHRUL HAFIQ BIN KAMARUDDIN (Head Of Finance Department)

……………………………………………………………   ……………………………………………………………

NURSHAIDATIENA SHUHADA BINTI SHAIFUDDIN (Head Of Production Department)

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4.0 REFERENCES

forensic. (2013). KPMG Malaysia Fraud, Bribery and Corruption Survey 2013. KPMG KPMG,, 42-56.

Madelijne Gorsira, L. S. (19 February, 2018). Corruptio Corruption n in Organization Organizations: s: E Ethical thical Climate and Individual Motives. Retrieved Motives. Retrieved from Administrative Sciences : file:///C:/Users/User/Downloads/admsci-08-00004-v2%20(1).pdf

Minds, K. (n.d.). Anti- Corruption Policy. Khoji Minds India Ptv Ltd , 6.

SWEDEN, G. O. (2020). Corporate Anti-Corruption Compliance Drivers, Mechanisms, and Idea. OECD.ORG OECD.ORG,, 96.

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