Cswp-core Sample Exam

RIBE RI BE Power Malaysia Sdn. Bh d. No.32, Jalan TPP 6/3, Taman Perindustrian Puchong, 47100 Puchong, Selangor, Malaysia.

PROPOSAL FOR CAD & PRODUCT DATA MANAGEMENT SOFTWARE (PDM) TOWARDS EXCELLENT PRACTICE OF PRODUCT LIFE-CYCLE MANAGEMENT SYSTEM

5 t h  Septemb er 2016

 Ap  A p p r o v ed b y :

………………..

Latif Lehan

Prepared Prepared by:

Reviewed Reviewed by:

………………..

………………..

Hirmanto Suib Suib

Pak Pak Yih Horng 1

RIBE Power Malaysia Sdn. Bhd . No.32, Jalan TPP 6/3, Taman Perindustrian Puchong, 47100 Puchong, Selangor, Malaysia.

Supported with :

………………..  Azrin Sukiran

……………... Ahmad Anuar

……………… Asyraf Mazla n

……………….. Irmanory

……………... Syauqi

……………… Mokhlis Abd Sani

RIBE Power Malaysia Sdn. Bhd . No.32, Jalan TPP 6/3, Taman Perindustrian Puchong, 47100 Puchong, Selangor, Malaysia.

Abstract RPM Engineering Team currently are expanding

their

“ 

SolidWorks EPDM was

capabilities,

capacities & productivity in order to

helping

fulfill the positive grown of RPM

design changes. ” 

revenue which is almost double from

us

manage

 Mr. Si va ku ma r  –  Head Engineering of

2014 & 2015 achievement. Hence, this proposal raises most of the obstacles faced by the Engineering

Team, either in the past or the present and proposes some countermeasures in order to overcome the problems. From the discussion and review made base on the selection criteria, the team agreed that by re -subscribing to SolidWorks, and adding new subscription of Product Data Management software provided by SolidWorks Enterprise PDM we could overcome all the obstacle stated in this proposal, and ensure the implementation of ISO 9001:2015 for Design & Development Procedure more synchronize and manageable with paper-less system. In addition, we have prepared the necessary investment which required top management approval, including re-subscription cost for SolidWorks, new desktop workstation with SolidWorks Standard subscription, upgrading SolidWorks

cost

for

existing

Enterprise

PDM

desktop

workstation,

Professional

implementation cost, and other cost involved.

1

for

subscription 3

licenses,

of

new

standard

RIBE Power Malaysia Sdn. Bhd . No.32, Jalan TPP 6/3, Taman Perindustrian Puchong, 47100 Puchong, Selangor, Malaysia.

The Obstacles 1. Lack of drawing revision control would cause the Production Engineer access the wrong drawing. 2. inability to access SolidWorks files shared from RIBE Germany cause time wasting as we need to re-draw again. (Germany using SolidWorks latest version, hence ours SolidWorks 2013 can’t access their files.) 3. Several costly mistake happened during design & development stage. (exp.; Philippines & Vietnam) 4. Accidently overwrite drawing files when using Dropbox, which can’t control files overwriting. 5. Mixing drawing files format in AutoCAD & SolidWorks cause catastrophic mistake and confusion when choosing which files need to be used. 6. Most of the Engineering Team still confuse/neglect/unaware on the Design & Development Process Flow, cause some process such as check, review, & approval accidently being skip inadvertently until something bad happened.

“ 

 It’s been 6 years and 20  license,

user friendly & easy to manage. ”   Mr . Su m  –   IT Manager of TEKNICAST SDN BHD

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RIBE Power Malaysia Sdn. Bhd . No.32, Jalan TPP 6/3, Taman Perindustrian Puchong, 47100 Puchong, Selangor, Malaysia.

Dreams Come True 1. To have better revision control on drawing and eliminate Production Engineer accessing the wrong drawing. 2. To be able to access SolidWorks files shared from RIBE Germany and increase Engineering Team productivity by eliminating unnecessary process of re-drawing 3D model. 3. To avoid probability of the costly mistake from happening as much as possible. 4. To propose SolidWorks EPDM as the mechanism to gain better control over Design & Development Process and Data Management. 5. To re-construct the Design & Development procedure and implement it in the PDM software to void accidently skipped process, and only authorize personnel can by-pass the process in the case of special condition project.

Justification Selection Criteria Before this proposal was issue, the Engineerin g Team had discussed and came out with all the criteria required for the software and weighted each criterion from 1 to 5 which explain the rate of importance for each criterion, for example users friendly, subscription cost, after -sales service, & etc. You can find more information about the selection criteria in the attachment of this proposal.

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RIBE Power Malaysia Sdn. Bhd . No.32, Jalan TPP 6/3, Taman Perindustrian Puchong, 47100 Puchong, Selangor, Malaysia.

Total Cost Involved The one-off investment that required for this proposal are summaries as below: 3D SolidWorks Cost for 3 licenses Total Back-dating fee for 2 licenses New 1 x Desktop Workstation New 1 x SolidWorks Standard

RM38,939 RM 6,500 RM30,750

SolidWorks Enterprise PDM Cost for 3 licenses Upgrading existing desktop workstation 3 x SolidWorks EPDM EPDM Implementation cost TOTAL ONE-OFF COST

RM 2,000 RM31,303 RM 3,000 RM114,492

There are additional costs will for the next consecutive year (subscription cost per year) as summaries below: 3D SolidWorks Subscription Cost per Year for 3 licenses 2 x SolidWorks Standard Subscription/Years RM6,150 1 x SolidWorks Premium Subscription/Years RM9,225 SolidWorks Enterprise PDM Subscription Cost per Year for 3 licenses 3 x SolidWorks EPDM Subscription/Years RM7,825 TOTAL YEARLY COST RM23,200

Implementation Time over Cost Due to the high amount of cost involved, we had divided the implementation into 3 different stages, starting with the most critical which required immediate implementation: Stage 1

Implementatio n: September 2016

Description of implementation 3D SolidWorks Back-dating fee for 2 licenses TOTAL COST FOR STAGE 1 Stage 2

RM38,939 RM38,939

Implementatio n: Octob er 2016

Description of implementation Upgrading existing desktop workstation 3 x SolidWorks EPDM EPDM Implementation cost TOTAL COST FOR STAGE 2 4

RM 2,000 RM31,303 RM 3,000 RM36,303

RIBE Power Malaysia Sdn. Bhd . No.32, Jalan TPP 6/3, Taman Perindustrian Puchong, 47100 Puchong, Selangor, Malaysia.

Stage 3

Implementati on: December 2016 / January 2017

Description of implementation New 1 x Desktop Workstation New 1 x SolidWorks Standard TOTAL COST FOR STAGE 3

RM 6,500 RM30,750 RM37,250

 All t his 3 stages are expected to be complete by January 2 017, so we could be ready for the implementation of Design & Development Procedure that will be included under ISO 9001:2016 and planned to be audited on March 2017. In the case that the management have an enough budget for one-time implementation cost, we highly recommend that the implementation should be complete at least by the end of year 2016. Be noted that the  Back -dating fe e for SolidWor ks in this proposal are based on the 3 different stages implem entation. Draggin g the fee can cause it to increase as the fee is calculated on monthly basis from the expired date of the subscription.

Value-added The SolidWorks Subscription Service Program gives us immediate access to new SolidWorks releases and upgrades, enhancement request privileges, live technical support , and comprehensive online resources to help us get the most from our 3D design experience.

Return of Investment, Cost Saving, & Productivities The graph below represents the overtime cost for engineering department in 2016 and the forecast for the next quarter of 2016. The graph showed an increasing trend from month-to-month and expected total of RM6,430 overtime cost for 2016 year. Current monthly utilization of man-power in design & development of only 67% and balance of 33% of work need to be done during over-time. Current utilization = 2 License / 3 users (Engineer) x 100% = 67% 5

RIBE Power Malaysia Sdn. Bhd . No.32, Jalan TPP 6/3, Taman Perindustrian Puchong, 47100 Puchong, Selangor, Malaysia.

Engineering Overtime Cost for 2016 1400

Forecast for 4th Quarter of 2016

1200 1000    M    R  ,    T    S    O    C

800 600 400 200 0 Jan

Feb

Mac

Apr

Mei

Engineering Overtime Cost 2016

Jun

Jul

Aug

Sep

Oct

Nov

Dec

2 per. Mov. Avg. (Engineering Overtime Cost 2016)

Let estimate the total cost f or 3 Engineer salary per month will be approximately RM9,500 and considering only 67% of utilizing the man -power, RPM can save more than RM3,135 per month that will result RM37,620 a year of cost saving.

Return of Invesment, RoI 160,000 Break-even point

140,000 120,000 100,000       M       R

80,000 60,000 40,000 20,000 0 2016

2017

2018

2019

YEAR Invesment Cost

Cumulative Cost of Saving

In year 2015, RPM have facing total of RM150,000 cost of mistake in Philippines Proj ect and in early 2016, we have make RM 20,000 cost of mista ke 6

RIBE Power Malaysia Sdn. Bhd . No.32, Jalan TPP 6/3, Taman Perindustrian Puchong, 47100 Puchong, Selangor, Malaysia.

in our first Vietnam Project. If the probability in current process control for design & development produce mistake 1 over 20 new project or 0.05, by automated the process with SolidWork EPDM or others data management software can reduce up to 50% which will result 0.025 probability of mistake or 5 over 200 new project.  Assuming that on average RPM will have total of 20 project per annum and 1 mistake will cost approximately RM20 ,000, it’s is possible to have cost saving of RM10,000 per years by proper controll ing the design & development process using automated system software to eliminated human-error in design changes, review, checked, & validation process. If the prediction is correct, the investment of this proposal will be return in 1st quarter of 2019 which is less than 2.5 years form the propose implementation date.

Other Alternatives We have been considering 3 different PDM software provider including  Autodesk Vault, Sol idW orks EPDM and Siemens Team-center but only  Autodesk & SolidWorks have given fe edback for our enquiries. However, during the preparation of this proposal, Siemens Team-center representative suddenly started approaching us. Due to the Siemens well-known powerful software provider based on my study & review, as alternative we should be considerin g Siemens Team-cent er as our second choice based on below reason: 1. Siemens Team-center is not just PDM but covered the one-stop solution for Product File-cycle Management including PDM (Product Data Management) & MOM (Manufacturing Operations Management). 2. Siemens Team-center is scalable/expendable based on our current need. You can start with PDM on the first stage of implementation and MOM will be the next in-order to achieve total Product Life Cycle Management. 7

RIBE Power Malaysia Sdn. Bhd . No.32, Jalan TPP 6/3, Taman Perindustrian Puchong, 47100 Puchong, Selangor, Malaysia.

However, the cost for this Siemens Team-center PDM are not available for comparison as the Siemens has only approach us this week during the preparation of this proposal.

Summary 1. Engineering Change Management is crucial and with a massive project running in parallel, there are probability of human error in controlling the processes. 2. An automated system need to be implemented to reduce human error and

to

avoid

unauthorized

approval

process

during

design

&

development stages. 3. Product Data Management is a well-known system that help organize, control, and traceable all the activities in design & development such as revision control, design changes, engineering bill of materials and design validation. The SolidWorks Enterprise PDM is able to provide all of the solution required. 4. Re-subscription cost for 2 license of SolidWorks 3D is RM38,939 that required immediate implementation as proposed in the first stage on September 2016. 5. The second stage of implementation with the cost of RM36,303 for 3 license of SolidWorks EPDM, expected to be achieved on October 2016 together with the Design & Development Process that will be include in the ISO 9001 RPM Qualities Manual. 6. To fulfill utilized the man-power in design & development process, standalone workstation with SolidWorks 3D is required. This will increase the Engineering Department productivities in design process by 33% as currently we only utilize 66% of the total 3 design engineers. 7. Return of investment in less than 2.5 years with cost of saving expected around RM47,620 every year.

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