Cooperative Society in Kenya

Co-operative Society So far you I assume you have learnt about sole proprietorship, partnership and joint stock Company as different forms of business organisation. You must have noticed that besides many differences among them in respect of their formation, operation, capital contribution as well as liabilities, one common similarity is that they all engage in business activities to earn profit. Without profit it is impossible for them to survive and grow. But there are certain organizations which undertake business activities with the prime objective of providing service to the members. Although some amount of profit is essential to survive in the market, their main intention is not to generate profit and grow. They pool available resources from the members, utilise the same in the best possible manner and the benefits are shared by the members. Let us know more about them.

Objectives After studying this report, you will be able to: explain the meaning of co-operative society; state the characteristics of a co-operative society; describe the procedure of formation of a co-operative society; identify different types of co-operative societies; discuss the advantages and disadvantages of a co-operative society; and assess the suitability of co–operative society form of business organisation.

Meaning of Co-operative Society The term co-operation is derived from the Latin word co-operari, where the word co means ‘with’ and operari means ‘to work’. Thus, co-operation means working together. So those who want to work together with some common economic objective can form a society which is termed as “co-operative society”. It is a voluntary association of persons who work together to promote their economic interest. It works on the principle of selfhelp as well as mutual help. The main objective is to provide support to the members. Nobody joins a cooperative society to earn profit. People come forward as a group, pool their individual resources, utilise them in the best possible manner, and derive some common benefit out of it.

Types of Co-operative Societies Although all types of cooperative societies work on the same principle, they differ with regard to the nature of activities they perform. Followings are different types of cooperative societies that exist in our country. 1. Consumers’ Co-operative Society: These societies are formed to protect the interest of general consumers by making consumer goods available at a reasonable price. They buy goods directly from the producers or manufacturers and thereby eliminate the middlemen in the process of distribution.

2. Producers’ Co-operative Society: These societies are formed to protect the interest of small producers by making available items of their need for production like raw materials, tools and equipments, machinery, etc. 3. Co-operative Marketing Society: These societies are formed by small producers and manufacturers who find it difficult to sell their products individually. The society collects the products from the individual members and takes the responsibility of selling those products in the market. Kenya cooperative creameries (KCC) that sells milk products is an example of marketing co-operative society. 4. Co-operative Credit Society: These societies are formed to provide financial support to the members. The society accepts deposits from members and grants them loans at reasonable rates of interest in times of need. Village Service Co-operative Society and Urban Cooperative Banks are examples of co-operative credit society. 5. Co-operative Farming Society: These societies are formed by small farmers to work jointly and thereby enjoy the benefits of large-scale farming. 6. Housing Co-operative Society: These societies are formed to provide residential houses to members. They purchase land, develop it and construct houses or flats and allot the same to members. Some societies also provide loans at low rate of interest to members to construct their own houses.

Characteristics of Co-operative Society A co-operative society is a special type of business organisation different from other forms of organsation you have learnt earlier. Let us discuss its characteristics. i. Open membership The membership of a Co-operative Society is open to all those who have a common interest. A minimum of ten members are required to form a cooperative society. The Co– operative society Act does not specify the maximum number of members for any cooperative society. However, after the formation of the society, the member may specify the maximum number of members. ii. Voluntary Association Members join the co-operative society voluntarily, that is, by choice. A member can join the society as and when he likes, continue for as long as he likes, and leave the society at will. iii. State control To protect the interest of members, co-operative societies are placed under state control through registration. While getting registered, a society has to submit details about the members and the business it is to undertake. It has to maintain books of accounts, which are to be audited by government auditors. iv. Sources of Finance In a co-operative society capital is contributed by all the members. However, it can easily raise loans and secure grants from government after its registration.

v. Democratic Management Co-operative societies are managed on democratic lines. The society is managed by a group known as “Board of Directors”. The members of the board of directors are the elected representatives of the society. Each member has a single vote, irrespective of the number of shares held. For example, in a village credit society the small farmer having one share has equal voting right as that of a landlord having 20 shares. vi. Service motive Co-operatives are not formed to maximise profit like other forms of business organisation. The main purpose of a Co-operative Society is to provide service to its members. For example, in a Consumer Co-operative Store, goods are sold to its members at a reasonable price by retaining a small margin of profit. It also provides better quality goods to its members and the general public. vii. Separate Legal Entity A Co-operative Society is registered under the Co-operative Societies Act. After registration a society becomes a separate legal entity, with limited liability of its members. Death, insolvency or lunacy of a member does not affect the existence of a society. It can enter into agreements with others and can purchase or sell properties in its own name. Co-operative Society 2004, Kenya Amended bill. viii. Distribution of Surplus Every co-operative society in addition to providing services to its members also generates some profit while conducting business. Profits are not earned at the cost of its members. Profit generated is distributed to its members not on the basis of the shares held by the members (like the company form of business), but on the basis of members’ participation in the business of the society. For example, in a consumer co-operative store only a small part of the profit is distributed to members as dividend on their shares; a major part of the profit is paid as purchase bonus to members on the basis of goods purchased by each member from the society. ix. Self-help through mutual cooperation Co-operative Societies thrive on the principle of mutual help. They are the organisations of financially weaker sections of society. Co-operative Societies convert the weakness of members into strength by adopting the principle of self-help through mutual co-operation. It is only by working jointly on the principle of “Each for all and all for each”, the members can fight exploitation and secure a place in society.

Formation of a Co-operative Society A Co-operative Society can be formed as per the provisions of the Co-operative Societies No. 12 of 1997 as Amended, in 2004. At least ten persons having the capacity to enter into a contract with common economic objectives, like farming, weaving, consuming, etc. can form a Co-operative Society. A joint application along with the by-laws of the society containing the details about the society and its members has to be submitted to the Registrar of Co-operative Societies of

the concerned state. After scrutiny of the application and the by–laws, the registrar issues a Certificate of Registration. Requirements for Registration: 1. Application with the signature of all members 2. By-laws of the society containing: (a) Name, address and aims and objectives of the society; (b) Names, addresses and occupations of members; (c) Mode of admitting new members; (d) Share capital and its division.

Scope of cooperative society worldwide (Statistics)

Kenya Kenya co-operatives put their contribution to GDP at 45% with 31% of national savings and deposits. They have: • 70% of the coffee market • 76% of the dairy • 90% of pyrethrum and • 95% of cotton. Kenya 1 in 5 is a member of a co-operative or 5.9 million and 20 million Kenyans directly or indirectly derive their livelihood from the Co-operative Movement.

Grey Areas of Cooperative Sector in Kenya • • •

Poor infrastructure, Lack of awareness, Lack of quality management,

• • • • • • • • •

Over-dependence on government, Dormant membership, Non-conduct of elections, Lack of strong human resources policy, Neglect of professionalism, Restricted coverage Cooperatives are also unable to evolve strong communication and public relations strategies which can promote the concept of Cooperation among the masses.

Advantages of Co-operative Society A Co-operative form of business organisation has the following advantages: i. Easy Formation Formation of a co-operative society is very easy compared to a joint stock company. Any ten adults can voluntarily form an association and get it registered with the Registrar of Co-operative Societies. ii. Open Membership Persons having common interest can form a co-operative society. Any competent person can become a member at any time he/she likes and can leave the society at will. iii. Democratic Control A co-operative society is controlled in a democratic manner. The members cast their vote to elect their representatives to form a committee that looks after the day-to-day administration. This committee is accountable to all the members of the society. iv. Limited Liability The liability of members of a co-operative society is limited to the extent of capital contributed by them. Unlike sole proprietors and partners the personal properties of members of the co-operative societies are free from any kind of risk because of business liabilities. v. Elimination of Middlemen’s Profit Through co-operatives the members or consumers control their own supplies and thus, middlemen’s profit is eliminated. vi. State Assistance Both Central and State governments provide all kinds of help to the societies. Such help may be provided in the form of capital contribution, loans at low rates of interest, exemption in tax, subsidies in repayment of loans, etc. vii. Stable Life A co-operative society has a fairly stable life and it continues to exist for a long period of time. Its existence is not affected by the death, insolvency, lunacy or resignation of any of its members.

Limitations of Co–operative Society Besides the above advantages, the co-operative form of business organisation also suffers from various limitations. Let us learn these limitations.

i. Limited Capital The amount of capital that a cooperative society can raise from its member is very limited because the membership is generally confined to a particular section of the society. Again due to low rate of return the members do not invest more capital. Government’s assistance is often inadequate for most of the co-operative societies. ii. Problems in Management Generally it is seen that co-operative societies do not function efficiently due to lack of managerial talent. The members or their elected representatives are not experienced enough to manage the society. Again, because of limited capital they are not able to get the benefits of professional management. iii. Lack of Motivation Every co-operative society is formed to render service to its members rather than to earn profit. This does not provide enough motivation to the members to put in their best effort and manage the society efficiently. iv. Lack of Co-operation The co-operative societies are formed with the idea of mutual co-operation. But it is often seen that there is a lot of friction between the members because of personality differences, ego clash, etc. The selfish attitude of members may sometimes bring an end to the society. v. Dependence on Government The inadequacy of capital and various other limitations make cooperative societies dependant on the government for support and patronage in terms of grants, loans subsidies, etc. Due to this, the government sometimes directly interferes in the management of the society and also audit their annual accounts. Let us now sum up– Advantages        

Easy formation Open membership Democratic Control Limited Liability Elimination of Middleman’s Profit State Assistance Stable Life

Disadvantages     

Suitability of Co-operative Societies

Limited Capital Problems in Management Lack of Motivation Lack of Cooperation Dependence on Government

You have learnt that the main objective of co-operative form of business organisation is to provide service rather than to earn profit. The co-operative society is the only alternative to protect the weaker sections of the society and to promote the economic interest of the people. In certain situations when it is not possible to achieve the target by individual effort, collective effort in the form of a co-operative society is preferred. Housing co-operatives, Marketing co-operatives, etc., are formed to achieve the common economic objectives of the members. Generally co-operative society is suitable for small and medium size business operation.

Suggestions  Large-scale enterprises in the cooperative sector require huge funds. Cooperatives should be encouraged to enter capital market and mobilize funds by means of deposits, debentures etc.  The state governments can act as venture capitalists  Cooperatives can evolve deposit-insurance scheme, to instill confidence among the depositors, both in urban and rural areas. Effective deposit mobilization will help them to build their own bendable resources, for profitable and diversified lending.  In order to complete in the new economic environment, it should intensify its linkages with NGOs or Self-help Groups and promotional bodies to attract funds and other forms of assistance from international agencies like world bank,

Expert Recommendation o Incorporates co-op principles o Ensures autonomy & independence of co-ops o Specifies role of federation o No Gov’t control – participation in equity o Incorporates provisions for self-regulation o Enables co-ops to create their support services e.g. audit HRD; consultancy, financial systems o Incorporates provisions for simplifying registration; mergers; division; liquidation

Conclusion o Malthusian theory suggests the relationship between population growth and food production (production of food grains in G.P. while population growth is in A.P.). So this creates disequilibrium between subsistence need and population growth in developing countries .So in this regard tendency toward primary sector can minimize this problem with proper cooperation. o Cooperative Society is one of the largest sectors with more employees than in any country in the world. o Much can be done to improve efficiency in cooperative society with proper management implementation and Government policies.

o The Corporate culture will also bring sustainable efficiency and thereby cooperatives can compete with strong private players. o Professionalism in the management of the cooperative enterprises will upgrade the quality of the staff with latest developments and also develop a proper and cordial relationship between the managers and members of board of directors. There must be proper and continuous training for both cooperative leaders and profession executives. o There are a number of agricultural commodities like rice, sugar, fruits, vegetables; spices etc. that have strong competitive advantage in export markets. Agricultural cooperatives can take this advantage in foreign market. o The leadership with vision, dedication, commitment and above all innovative approach can help in preserving Cooperative Identity in an Era of Competition.

Quote “Peace and social well-being are not only relevant to cooperatives but co-operatives are relevant to the peace making process in communities and societies throughout the world.” Hillary Odido 2008

Reference: Sources • http://www.ica.coop/al-ica/ • http://www.ibef.org • Annual Reports : http://www.ica.coop/publications/ar/index.html • ICA2005 • ICA2006 • http://www.iffco.nic.in • Book: Managing The Cooperative Difference : by Peter Davis