Constitution IIML.pdf

THE CONSTITUTION FOR STUDENTS & FELLOWS OF INDIAN INSTITUTE OF MANAGEMENT, LUCKNOW

January 2015

Preface to Constitution The Constitution of Indian Institute of Management, Lucknow (IIML) was first drafted on 27th July, 1993 and was dedicated to all its students and fellows. It has been reviewed from time to time and amendments have been made. In this documentation, the text of the Constitution for students and fellows of Indian Institute of Management, Lucknow has been brought up-to-date by incorporating therein all the amendments and additions of new clauses. The amendments and additions of clauses were undertaken by the Constitution Review Committee headed by t h e Chief Election Officer in charge. We h a v e had formal and informal interactions with students as well as committees & Student Council members as p a r t o f our efforts to gain their opinions and insights on the subject matter of Constitution review. The Constitution Review Committee (CRC) would like to thank everybody who helped us in reviewing the Constitution and hope that t h e i r valuable insights shall continue to be offered for future improvements.

Constitution Review Committee 1) Aamir Malik 2) Ankit Tandon 3) Mridula Mukundan (Chief Election Officer) 4) Rahul Nandkumar Athawale 5) Rohit Jharia 6) Sachin Waghe 7) Vikas Verma

History of Constitutional Amendments

S No 1 2 3 4 5 6 7 8 9 10 11 12

Date 17th Jul 1993 16th Mar 2007 18th Mar 2008 13th Sep 2008 3rd Feb 2009 30th Mar 2009 21st Jun 2009 17th Jul 2010 03rd Feb 2011 26st Jan 2012 28th Jan 2013

Change Description Initial Draft Annual Review I First Amendment – 2 clauses ratified Annual Review II Second Amendment – 1 clause ratified Third Amendment – 2 clauses ratified Annual Review III Annual Review IV Fourth Amendment – 1 clause ratified Fifth Amendment Sixth Amendment

1) Constitution’s First Amendment carried 2 clauses which were ratified by EGBM on 18 March 2008 as: Reduction of Joint Mess Secretary posts from 2 to 1 Introduction of Joint Infrastructure Secretary post 2) Constitution’s Second Review incorporated the First Amendment and other minor changes as: Removal of ‘Core’ status of certain committees and its effect on Senate Removal of ratification process Removal of inconsistencies amongst various clauses in Constitution on eligibility, impeachment etc Modification of Constitution Review Committee’s process and duties 3) Constitution’s Second Amendment carried the following clauses which were ratified by polling on 18 March as: Change in Impeachment process 4) Constitution’s Third Amendment carried the following clauses which were ratified by polling on 18 March 2009 as: Removal of President from Senate and its implications. Ratification process of individual members of all committees 5) Constitution’s Third Review incorporated the Second Amendment and other minor changes as: Clarification on the meaning of the term ‘batch’ 6) Constitution’s Fourth Review incorporated minor changes as: Clarification on rights of students

Updating of Senate structure Procedure for convening a GBM Updating of duties of Council, Treasurer, Cultural Secretary, Academic Secretary, Infrastructure Secretary, Hostel Representatives Introduction of Council GBM Changes to o Election Process  Dates of election  Election process  Basis for Election o Impeachment process Clarification of ratification procedure Inclusion of Random Walk, Quizzing Commoners, Credence Capital and SPICMACAY 7) Constitution’s Fourth Amendment carried the following clauses which were ratified as minor amendment: Change in acceptance rules for major amendments 8) Constitution’s Fifth Amendment carried the following clauses which were ratified as minor amendment: Addition of conflict and issue resolution clause Change in definition of Office Bearer Changes in responsibilities of council, all secretaries and HRs Additional clause for eligibility criteria for re-election Additional clause for campaigning rules during the period when election is on hold Definition of concept of campaigning and changes made in campaigning rules Modification of format of council GBM and committee ratification Addition of committee functioning guidelines and modification of resignation guidelines Definition of structure of committee forum Inclusion of Mess committee, Right Angles and Sports Club Addition of format for signature collection to call for GBM or Impeachment Major Amendment: Addition of post of Infrastructure Secretary Definition of condition for re-elections

9) Constitution’s Sixth Amendment carried the following clauses which were ratified as minor amendment: Change made to the preamble of the Constitution Changes made with regards to resignation from Council and Senate Changes made in the section regarding impeachment Changes made with regards to selection of Hostel Representatives Addition of new section to ensure discipline in hostel and private parties. Updating of section regarding committee selection Addition of Varchasva as a new committee Addition of Infrastructure and Audit team Addition of new post of Joint Infrastructure Secretary for girls Addition of Art Strokes-Fine Arts Club Change made in the section regarding auditing of student bodies Major Amendment: Addition of Fines/Disciplinary Action clause Changes in Committee Resignation Process Addition of Committee CV point approval procedure Addition of clause for termination from committees Addition of a section on Student Exchange rules

Contents Preface to Constitution...................................................................................................................1 Constitution Review Committee.....................................................................................................1 History of Constitutional Amendments..........................................................................................2 Contents...........................................................................................................................................5 1.0 Constitution...............................................................................................................................9 1.1 Definitions of Terms......................................................................................................................... 9 1.2 Rights of the Students.................................................................................................................... 11 1.3 Duties of the Students/Fellows....................................................................................................... 11 1.4 Constitution Review Committee (CRC).......................................................................................11

2.0 Council....................................................................................................................................12 2.1 Duties of the Council...................................................................................................................... 12 2.2 President......................................................................................................................................... 12 2.3 Treasurer........................................................................................................................................ 13 2.4 Academic Secretary and Joint Secretary......................................................................................13 2.5 Cultural Secretary and Joint Secretary........................................................................................14 2.6 Sport Secretary and Joint Secretary.............................................................................................14 2.7 Mess Secretary and Joint Secretary.............................................................................................. 15 2.8 Infrastructure Secretary, Joint Secretary for Girls and for Boys..............................................15 2.9 Hostel Representative.................................................................................................................... 15 2.10 Guidelines for coordination of duties by Secretaries.................................................................16 2. 11 Council Meetings......................................................................................................................... 16

3.0 Senate......................................................................................................................................16 3.1 Structure......................................................................................................................................... 16 3.2 Functioning of Senate..................................................................................................................... 17 3.3 Interpretation of the constitution..................................................................................................17 3.4 Duties and Tasks of Chief Election Officer (CEO)......................................................................17

4.0 Democratic Processes.............................................................................................................18 4.1 Elections.......................................................................................................................................... 18 4.2 Eligibility Criteria for candidature ..............................................................................................18

4.2.1 Student’s Council............................................................................................................... .........................18 4.2.2 Senate........................................................................................................................... ................................18

4.3 Election Process.............................................................................................................................. 19 4.4 Campaigning.................................................................................................................................. 19 4.5 Basis for Election............................................................................................................................ 20 4.6 Complaints...................................................................................................................................... 20 4.7 Resignations.................................................................................................................................... 20 4.7.1 Resignations from Council..........................................................................................................................20 4.7.2 Resignation from Senate..............................................................................................................................21

4.8 Impeachment.................................................................................................................................. 21 4.9 Committee Ratification.................................................................................................................. 22 4.10 CR Selection.................................................................................................................................. 23 4.11 HR Selection................................................................................................................................. 23

5.0 GBM........................................................................................................................................23 5.1 Procedure for Convening an EGBM............................................................................................. 23 5.2 Council GBM.................................................................................................................................. 24

6.0 Conflict / Issues Resolution....................................................................................................24 6.1 Senate’s Responsibility in Resolving Issues..................................................................................24 6.2 Fines / Disciplinary Actions........................................................................................................... 25

7.0 Hostel/Private Parties.............................................................................................................26 8.0 Committees..............................................................................................................................26 8.1 Functioning..................................................................................................................................... 26 8.2 Committee Selections..................................................................................................................... 26 8.2.1 Selection Process.........................................................................................................................................26 8.2.2 Committee Selection timeline.....................................................................................................................26 8.2.3 Overtures rules............................................................................................................................. ................27 8.2.4 Waitlisted Candidates..................................................................................................................................27

8.3 Auditing.......................................................................................................................................... 27 8.4 Resignation..................................................................................................................................... 27 8.5 Termination.................................................................................................................................... 28 8.5.1 Neglect of Duties.........................................................................................................................................28 8.5.2 Academic Non-Performance.......................................................................................................................28

8.6 Committee Forum.......................................................................................................................... 28 8.7 Committee CV Points..................................................................................................................... 29 8.7.1 Declaration of Activities/Achievements......................................................................................................29

8.7.2 Student Body Activities Repository............................................................................................................29 8.7.3 Committee/Club CV Points Verification.....................................................................................................29

8.8 Student Exchange Rules ............................................................................................................... 30 8.9 List of Committees......................................................................................................................... 30 8.9.1 Alumni Committee......................................................................................................................................30 8.9.2 Bhavishya....................................................................................................................................................31 8.9.3 Consulting & Strategy Club........................................................................................................................33 8.9.4 Entrepreneurship Cell..................................................................................................................................34 8.9.5 IGFAB Committee......................................................................................................................................35 8.9.6 INDEX Committee......................................................................................................................................36 8.9.7 Industry Interaction Committee...................................................................................................................37 8.9.8 OIG (Operations Interest Group).................................................................................................................37 8.9.9 Manfest Committee.....................................................................................................................................38 8.9.10 Media and Communication Cell................................................................................................................39 8.9.11 Mess Committee........................................................................................................................................40 8.9.12 Placement Committee................................................................................................................................40 8.9.13 PRISM ......................................................................................................................................................41 8.9.14 SIGFI (Special Interest Group in Finance)................................................................................................41 8.9.15 STEX Student Exchange Committee......................................................................................................41 8.9.16 Team Synapse............................................................................................................................ ................42 8.9.17 Varchasva.......................................................................................................................... ........................43

8.10 Clubs............................................................................................................................................. 44 8.10.1 Abhivyakti.................................................................................................................................................44 8.10.2 ART STROKES – The Fine Arts club......................................................................................................44 8.10.3 Credence Capital............................................................................................................................. ...........45 8.10.4 Random Walk ...........................................................................................................................................45 8.10.5 Right Angles-The IIM L Photography Club..............................................................................................46 8.10.6 SPICMACAY IIM Lucknow Chapter.......................................................................................................46 8.10.7 Sports Club........................................................................................................................... .....................47 8.10.8 The Music Band-3.4..................................................................................................................................48 8.10.9 Quizzing Commoners................................................................................................................................48

8.11 Teams............................................................................................................................................ 49 8.11.1 Infrastructure and Audit Team (IAT)........................................................................................................49

APPENDIX I.................................................................................................................................51 APPENDIX II...............................................................................................................................51

1.0 Constitution The Constitution for the Students and Fellows of Indian Institute of Management, Lucknow is a set of guidelines that governs the conduct of the student body as a whole. It should be interpreted not just in letter but also in spirit, as its ultimate aim is to serve the best interest of the entire IIM Lucknow student community. The scope of this Constitution extends to the Student and the Fellow equally unless specifically mentioned in context. The Student as well as the Fellow are entitled to the rights given to him/her and are obligated to the duties that are deemed to befit him/her by the Constitution.

1.1 Definitions of Terms Institute

:

Indian Institute of Management,Lucknow

Year

:

Academic year of the institute

Student

:

Person registered and pursuing PGP or PGP-ABM course

Fellow

:

Person registered and pursuing FPM course

GBM/EGBM GBM

:

General Body Meeting / Extraordinary

Batch : Batch means students (PGP/PGPABM) in the rolls of the institute. The batch is in roll from the day of registration in Term I till the Convocation day in Term VI Students' Council :

A students’ elected body comprising of following designations 1) President 2) Treasurer 3) Academic Secretary and Joint Secretary 4) Cultural Secretary and Joint Secretary 5) Sports Secretary and Joint Secretary 6) Mess Secretary and Joint Secretary 7) Infrastructure Secretary and Joint Secretaries

Office Bearers

: A student who is elected / nominated / representative of students and is recognized by the Students’ Council. The posts and tenure are as follows: 1) Student’s Council Members : 1 Year 2) Senate Members : 1 Year 3) Nominated Members : 2 Years/ 1 year

I. Committee Members 4) Representatives I.

Hostel Representative

:

1 Year / Term

1.2 Rights of the Students 1) Treatment at par with any other student of the institute 2) Freedom of opinion and voice 3) Utilization of the institute’s resources such as the Library, Sports facilities and computing facilities to their optimal levels as long as not perceived to be causing damage to the institute 4) Call for an EGBM/GBM 5) Contest elections and exercise franchise 6) Form/pursue interest groups unless perceived to be infringing on someone’s rights or duties 7) Seek information from all student bodies/clubs/committees functioning within the institute

1.3 Duties of the Students/Fellows 1) Follow the Constitution in order and spirit 2) Work constructively towards the reputation and property of the institute

1.4 Constitution Review Committee (CRC) 1) Constitution Review Committee (CRC) comprises of the Senate members and is headed by the Chief Election Officer (CEO). The Constitutional review is done as follows: 2) The CRC reviews the Constitution, proposes amendments and presents the new draft (if required) to the Student’s Council. 3) The Council and CRC classify proposed amendments as minor or major. a. For minor proposed amendments, the Council implements it after due discussion with the CRC. b. For major proposed amendments, the Senate calls an EGBM to discuss the amendment after which polling is conducted. The amendment is then passed subject to the following condition i. If the voter turnout is at least 50% and if a majority of votes are in favor of the amendments, the amendments are treated as passed. ii. If the voter turnout is less than 50%, then 25% of batch needs to have voted in favor of the amendment for it to be treated as passed. 4) Constitution cannot be amended on more than 3 occasions in a year, under normal circumstances. 5) Constitution must be endorsed as to be uptodate on at least 1 occasion in an academic year.

2.0 Council 2.1 Duties of the Council 1) Safeguard the interests of the students and to ensure that the students' view is expressed in the IIML community, without compromising on the reputation, high standards and long term interests of IIML. 2) Assist any student out of difficulties arising during his/her stay in IIML. 3) Ensure that there is no misuse/unauthorized use of the name or logo of IIML or any other name, logo or anthem connected with IIML, or any formal activity organized by the students or any facility provided by the students. 4) Provide necessary assistance to the functioning of all committees. 5) To ensure that various hostels select/elect their representatives in the Term I, and call first meeting of newly elected hostel representatives. 6) Decide on matters of importance to the student body as a whole. 7) Call for GBM mainly for discussing regular or routine activities and to review other important issues. 8) Maintain discipline among the students (in classes, examinations, submissions etc.) 9) Discuss, proposal by proposal, report presented by the CRC and take steps to implement the recommended changes. 10) Conduct overtures, decide the ground rules for the committee selections after due deliberation with all the committees concerned, declare result of committee selections etc. 11) Coordination with external agencies/vendors for procurement of various bulk deals such as laptop, telecom talk plan, etc in the interest of existing and new students.

2.2 President 1) To act as a liaison between student, faculty and staff and to maintain good relations. 2) Facilitate the smooth functioning of each member of the Council and advise him/her in case of any difficulty. 3) To look into any complaint or grievance against any of the secret aries or nonCouncil office bearers about nonperformance or misuse of authority and take appropriate action. 4) To review and evaluate performance of the Council on a continuous basis. 5) To head any representation made by the students to the Director or any faculty member formally about any issue of importance to the students' community as a whole (e.g. representation before PGP Review Committee). 6) To conduct or chair formal event organized by students (e. g. Prize distribution before convocation) or welcome/thank the chief guests at formal functions organized by students. 7) To build contact/initiate relationship with newcomers to the Institute. 8) To perform the duties of the treasurer in his/her absence. 9) To introduce the new Council members to the faculty.

10) To handle any other matter that arises which does not fall within the purview of any other secretary. 11) To convene and chair the committee forum and guide it for the betterment of brand IIML.

2.3 Treasurer 1) To prepare budgets for various activities of the Students' Council in consultation with the concerned committees. 2) To get the budgets approved by the Chairman, Students' Affairs, the Director and the Accounts Office on time. 3) To present the approved budget before the student body e.g. by publishing it on public forum (Blondie) 4) To operate the bank account of the Council jointly with the Chairman, Student's Affairs. 5) To operate the medical fund of the Students' Council along the lines decided by the Council. 6) To ensure maintenance of records and minutes of meetings, etc. 7) To regulate disbursements to committees seeking assistance in accordance with the decisions of the Council. 8) To maintain accounts of the Council. 9) To audit the accounts of all committees (other than those for which accounts are maintained by the institute), and any other activities for which money is formally collected from/on behalf of the students. He/she can take help of other students who are not office bearers. 10) To take over the duties of the President when the latter is not available. 11) To immediately bring any discrepancies in accounts to the notice of the students.

2.4 Academic Secretary and Joint Secretary 1) To act as a liaison between students, faculty, library, computer centre, PGP office and Program office. 2) To represent the student community in Faculty meetings & any academic matters of importance including PGP Rules Negotiation. 3) Enforce necessary steps for a healthy academic environment amongst students of IIM Lucknow. 4) To constantly provide feedback to faculty and the PGP office on concerns related to academic matters, and propose any new amendments/suggestions about the course design/courses/course study materials, if deemed necessary. 5) To propose additions/modifications to the existing courses and to propose introduction of new electives based on interests of the batch to suit to the industry needs. 6) To request for guest lecturers & industry interactions for students, if found necessary. 7) To help PGP Office in scheduling of Class & Examination time tables. 8) To coordinate and conduct a fair and transparent Elective Allocation Process. 9) To ensure that the students receive timely feedback about their academic performance and in-class behaviour from the faculty. 10) To identify and convey the genuine problems faced by the students (if any) to the faculty & the faculty concerns to the students and help in clearing those issues.

11) To identify students facing difficulties in coping up with academic rigor & arrange for necessary measures to help such students. 12) To coordinate the selection/election of Class Representatives for different Academic Sections within the first week of the term and introduce them to the faculty.

2.5 Cultural Secretary and Joint Secretary 1) Organize and be responsible for cultural events throughout the year, such as inter hostel events, festivals, Independence day and Republic day celebrations, movies, parties and social and cultural programs such as SPICMACAY, PGP day etc. 2) Prepare a schedule at the beginning of the year for the activities planned and display it on a public forum (Blondie). 3) Prepare a budget keeping in mind the previous year’s budget and plans for the coming year, and to submit it to the treasurer for getting the necessary approvals. 4) Appoint responsible persons for the posts of Incharges, after calling for nominations, in consultation with the Council. 5) Coordinate with faculty and staff for Independence Day, Republic Day and festive events 6) Maintenance of any audio/video equipment, musical instruments, etc. 7) Coordinate the functioning of Cultural Clubs and groups like Random Walk, Abhivyakti, 3.4, SPICMACAY etc.

2.6 Sport Secretary and Joint Secretary 1) Organize sports events throughout the year, such as: Inter hostel events – Games during festivals, matches between PGP I & II, between students and faculty, between students and staff etc. 2) Prepare a budget keeping in mind the previous year’s budget and plans for the coming year, and to submit it to the treasurer for necessary approvals. 3) Purchase sports equipment and bring the details of purchases made to the notice of the students periodically. 4) Display the rules governing the distribution of consumable sports equipment on the notice Board at the beginning of the year. 5) Prepare a schedule at the beginning of the year for the activities planned and display it on a public forum(Blondie) 6) Appoint enthusiastic persons as captains to help organize specific events. Captains are not office bearers but they merely help in conducting a specific sports event. 7) Maintenance of sports equipment such as kits and keeping track of inventory. 8) Ensuring the availability of infrastructure and kits to the students. 9) Arrange matches with other institutes and selection of teams for XLRI sports meet, Varchasva, Sangharsh among others 10) Organize coaching sessions for various sports, as per the needs and requirements. 11) Appointment of a sports club to help out in organizing sports events/activities and be responsible for its work.

2.7 Mess Secretary and Joint Secretary 1) 2) 3) 4) 5) 6) 7)

Ensure purchases and make payments for all required food items. Maintain daily accounts of receipts, expenditures and coupons. Ensure verification of bills. Check the quality of items purchased. Timely preparation of mess bills and collection of dues and fines as decided by them. Fixing the rates for various items such as extras and special dinners. Recruitment of workers in the mess, fixing their salary & other benefits, revisions in salary and overall management of manpower in the mess. 8) Distribution of coupons to students and coordination with incharge, Students’ Affairs for distributing coupons to nonstudent mess members. 9) Appointment of a mess committee by calling for volunteers for helping out with the menu, mess bills and purchases and be responsible for their work. 10) Submission of accounts to the treasurer for audit. 11) Display the fine structure for violation of mess rules prominently on the notice board.

2.8 Infrastructure Secretary, Joint Secretary for Girls and for Boys 1) Plan the maintenance and potential needs of infrastructure for the upcoming year and coordinating the fulfillment of the same with Samadhan during the summer break. 2) Coordinate with various administrative bodies involved, on infrastructure or any other requirements for the annual convocation. 3) Liaison with the Computer Center for broadband infrastructure in the campus. 4) Maintenance of Hostel infrastructure like washrooms, watercooler, TV Rooms, Washing machines, telephone, LAN, dustbins, storerooms etc 5) Close interaction with Hostel staff and administration, HRs, electrician, plumber, carpenter, mason, cleaners etc. 6) Establishing/Managing the Lost & Found Cell. 7) Arranging transport at termbreaks and on other special occasions. 8) For festivals, placements and other events, the Infra Secretary may be engaged by the respective office bearers for coordination. 9) Specific hostel rooms required by the Committees shall become the responsibility of the Joint Infrastructure Secretary only when approached by the respective Committee’s member.

2.9 Hostel Representative 1) Celebration of birthday parties and other hostel events 2) Interacting with Sports and Cultural Secretaries on matters of finalizing hostel teams interhostel sports and cultural events 3) Interacting with the Infrastructure Secretary and Infrastructure and Audit Team (IAT) issues related to hostelinfrastructure and facilities 4) To work to resolve hostel infrastructure issues/complaints with the help students’ affairs office. On non- resolution of the issue, the matter should escalated to the infrastructure secretary or Infrastructure and Audit Team (IAT) 5) Coordinate the change of hostel rooms at year-end with the help of Student Council

for on of be

6) Arranging a common room for students’ luggage during their summer internships 7) Maintaining excellent relationships with all hostel residents so as to harness their collective dynamism, knowledge and skills for furthering the progress of hostel and its residents in all spheres of activities 8) Maintaining discipline in the hostel during occasions such as hostel parties

2.10 Guidelines for coordination of duties by Secretaries 1) The Secretary and the Joint Secretary will discuss and divide the work equally amongst them. 2) The secretaries can call for volunteers to help them out temporarily as and when needed, but the secretaries will be responsible for their functioning. 3) In case of academic, cultural and sports activities, the joint secretary will also serve as the link with the PGP I students.

2. 11 Council Meetings The Council should meet at least once in every half of the term. The meetings should be convened by the Treasurer on a date and time convenient to a majority of the Council members. The notice of the meeting must be given to all the members at least 24 hours in advance. However, in case of an issue requiring the immediate attention of the Council, this clause regarding advance notice may be waived. The Council should strive to reach all decisions by consensus. If a consensus is not reached within a reasonable amount of time, decisions shall be taken by a simple majority. Each Council member has one vote. In case of a tie, the voting shall be done once more after further discussion. If the tie still persists, the secretary in whose purview the issue falls will decide on the matter. In case of further doubt, the President will decide. The Council meetings must be attended by at least 50% of the Council members to form a quorum. All members of the meeting will abide by the decisions taken and will not divulge any information regarding discussions in the Council without the permission of the President. In a Council meeting, the Council can call any student for: 1. Information on any issue. 2. A report on any of the formal activities with which he/she was involved.

3.0 Senate 3.1 Structure 1) The Senate shall consist of seven members including CEO. 2) All the seven members will be elected by the batch. 3) Election of the Senate will be conducted simultaneously with that of the senior Students’ Council. 4) The student who receives the maximum number of votes in the election of the Senate becomes the CEO.

5) If the minimum number for the formation of the Senate is not met through the election, the senior Senate can select the remaining members by inviting EOIs. Selection process and criteria for eligibility shall be notified to the batch before inviting the EOIs.

3.2 Functioning of Senate 1) The Senate should try to arrive at a consensus for internal decisions. If a consensus is not reached, the decision shall be taken by a simple majority. Each member has one vote. In case of a tie, the decision is taken towards the side of the CEO. 2) The Senate should objectively look into the matter raised and take a decision considering the best interests of the student community. 3) Any member of student community can participate in the Senate meeting. However, he/she will not have voting rights in the Senate meetings.

3.3 Interpretation of the constitution In case of a dispute on the interpretation of the Constitution, the Senate’s interpretation will be final and binding on all concerned.

3.4 Duties and Tasks of Chief Election Officer (CEO) 1) Conduct Elections a. Ensure free, fair and peaceful elections for the vacancies in the Students’ Council and Senate as and when the need arises as per the election norms. b. Appoint other students who are not office bearers to assist him/her in conducting the elections. However, he/she is responsible for their conduct. c. Notify specific rules regarding the elections and the counting of votes whenever necessary. 2) Review Constitution a. Lead CRC to keep the Constitution as relevant to the current situation as possible. b. Ensure that the Constitution is endorsed as to be uptodate at least once a year. 3) Conduct GBM / Meetings a. Conduct GBMs while proposing amendments b. Conduct EGBM when requested by the batch c. Conduct council GBM to facilitate batch interaction with council d. Conduct committee ratification process e. Conduct the meetings of Senate and be responsible for its activities f. Conduct Referendum in case of impeachment motion 4) Final Arbitrator / Interpreter of Constitution a. Act as the Custodian of the Constitution and ensure that the Constitution is upheld in letter and in spirit

4.0 Democratic Processes 4.1 Elections 1) Elections for the posts of President, Treasurer, Academic Secretary, Mess Secretary, Cultural Secretary, Infrastructure Secretary, Sports Secretary, and members of the Senate will be held in the fourth week of January (Term III). 2) Elections for the posts of the Joint Secretaries will be held three weeks into the term I 3) It is recommended that the Senate consult with Council before taking a final call on the election dates.

4.2 Eligibility Criteria for candidature 4.2.1 Student’s Council 1) The minimum CGPA required for various posts are: o President: 5.0 o Academic Secretary: 6.0 o All other posts: 4.5 2) Nominees for Treasurer post must have relevant (accounting) background. For example, CA/CFA candidates, BCom graduates or any other qualification. 3) Nominations from students with past record of disciplinary action/ fines will be screened by the SA Chairman and then, confirmed. 4) Only first year Students of PGP/PGP-ABM are eligible to vote for election of posts of Student’s Council. 5) All contestants for senior Council must be about to enter the second year or from the second year of the PGP/PGPABM if election is done after the third term. Contestants for Junior Council can only be a first year student. 6) Contestant should not have any 'F' or more than one 'D' 7) One student is allowed to contest for only one post. 8) In case of re-election to fill a vacancy in student council, any existing member of the council can contest the election only after resigning from his/her post. 9) Contestant should not have been impeached or removed from any office. 10) Contestant should not have any political compulsions. 11) A committee member need not resign to become a contestant. Such a contestant on winning the electionpost must resign from the committee and must join the Students' Council 12) Contestants should not be a part of the STEX program

4.2.2 Senate 1) Only first year students are eligible to vote for the election of Senate. 2) All Senate contestants must be about to enter the second year or from the second year of the PGP/PGPABM if election is done after the Term III. 3) Contestant should not have any 'F' or more than one 'D'. 4) Contestant should not have been impeached or removed from any other office 5) Contestant should not have any political compulsions.

6) A committee member need not resign to become a contestant. Such a contestant on winning the election must resign from that committee and must join the Senate. 7) Contestants should not be a part of the Student exchange program 8) The candidates who wish to be part of the Senate must qualify the mandatory exam on the tenets of the constitution of IIM L

4.3 Election Process 1) The CEO invites for nominations for various posts and provides 2 days for filing of nominations and their withdrawal. In case there are no valid nominations for any post, the CEO can extend the nomination deadline for that post only by a maximum of one day. If no valid nominations are still received, the CEO will call for nominations at a later date and the election process for that post will be conducted afresh. 2) Next, the CEO scrutinizes and approves candidates' nominations and manifestos in 1 day. The CEO’s official statement announces the duration of campaigning which must be for at least 2 days and end at least 1 day before elections. The last day before the election shall have no campaigning. 3) For elections, the equipment for casting of votes will be arranged by the CEO. 4) The election process, from the invitation of nominations to the announcement of election results, must be completed within 10 days. However, in case of extraordinary circumstances, this deadline can be extended by the Senate in charge of elections up to a maximum of four days. The Senate should consult with the Council for any further extensions. 5) If elections are put on hold due to any reasons, all campaigning restrictions would apply during this period. Senate would communicate the same to the batch and the candidates.

4.4 Campaigning Any material/activity that directly or indirectly has reference to elections, candidature or election scenario in campus will be deemed as amounting to campaigning. The decision of the senate in this regard will be final and binding. 1) The candidates will not put up any poster, banner or any other material that will deface the premises of the institution. 2) The candidates will not indulge in any negative campaigning. 3) The candidates’ manifestos should be approved by the CEO to avoid negative campaigning. 4) There should be no handbills or slipping of bills into the hostel rooms. 5) There should be no status messages on messengers or SMS by the candidates on matters which can be classified as campaigning. 6) There should be no electronic means of campaigning by the candidates in both internal forum (Blondie etc.) and external forums (Facebook, twitter etc.). 7) There should be no sending of batch/bulk/section mails by the candidates on matters that can be classified as campaigning from the time of call for elections till the nominations are closed. Once the nominations are closed, there should be no batch/bulk/section mails on any topic whatsoever by the candidates. The rule applies to CRs, HRs and candidates holding any other post as well. 8) The election campaigning will begin soon after the time of display of manifestos by the CEO. 9) In case of elections for the Senate, no campaigning whatsoever is allowed.

10) If any candidate is found to violate election rules, his candidature can be revoked by the Senate. The Senate’s decision in this regard will be binding to all.

4.5 Basis for Election 1) Voters have the option to choose from any of the candidates nominated for a particular post or to not choose anyone at all (“No Vote”). A “No Vote” would imply that the voter does not want to choose any of the candidates currently running for that post. 2) For the election results to hold good, the voter turnout should be a minimum of 75% or a candidate should secure more than 50% of total eligible votes of the batch. 3) For each post for which elections are held, the candidate who secures the highest number of the valid votes will be declared elected provided the count of votes received by him is higher than the number of “No Votes polled for that post. If the number of “No Votes is higher, the election will be conducted again for that post. The above rules apply in case of single nomination for a post as well. 4) If there is a tie then 24 hours will be given for any of the candidates to withdraw from the contest. Then, if needed, there will be another ballot only for the candidates involved in the tie in the next 24 hours after this period. 5) A recounting of votes can be demanded by any candidate. Based on the recounting, the decision taken by the Senate will be final and binding.

4.6 Complaints 1) All complaints will be given in writing to the CEO. The Senate will look into the matter and decide upon it. 2) If the complaint is found to be valid the CEO will notify the voters about the complaint. He/she will also ask the candidate to stop his/her campaign forthwith.

4.7 Resignations 4.7.1 Resignations from Council 1) Any member of the Council can resign at any point of time unless specified otherwise in the other sections of this Constitution. 2) The grounds must be explicitly stated in a resignation letter to be submitted to the President of the Students' Council. For the President, the resignation letter will be addressed and submitted to the CEO. 3) Before submitting his/her resignation the concerned member shall discuss his/her resignation with the Students Affairs' Chairperson. 4) The Council will call for a meeting and can ask the concerned member to reconsider his/her decision. The member will be given 24 hours for this purpose. If he/she insists on resigning, his/her resignation will be accepted. 5) Once the resignation has been accepted, the same shall be communicated to the batch by the CEO within 72hrs of the acceptance with announcement of replacement measures. 6) Any vacant position in the council can be filled only by conducting fresh elections. However, Fresh elections might not be called if the new member elected has less than 2

months to serve in office. Decision in this regard will be taken by senate after due consultation with the council and student affairs chairman. The decision of the senate will be final and binding. 7) All rules as mentioned in the Committee Resignation and Termination section(s) apply in this case also

4.7.2 Resignation from Senate 1) Any member of the Senate can resign at any point of time unless specified otherwise in the other sections of this constitution. 2) The grounds must be explicitly stated in a resignation letter to be submitted to the CEO 3) Once the resignation has been accepted, the same shall be communicated to the batch by the CEO within 72hrs of the acceptance. 4) All rules as mentioned in the Committee Resignation and Termination section(s) apply in this case also

4.8 Impeachment 1) The Senate is entrusted with the process of impeachment of any Office Bearer (i.e. members of Student Council, Senate& Committees) 2) Any student wishing to impeach any office bearer shall collect the signatures of at least 25% of the students of the batch on a paper clearly specifying that certain Office Bearer is to be impeached and specifying the reasons for impeachment. In case, more than one member is to be impeached, then these signatures would have to be obtained on separate sheets of papers for each of the members, specifying the office bearers name and post. The petition must contain name, roll number and signatures of the students (sample format given in APPENDIX II). However, 25% signatures would not be necessary if the impeachment motion is called for by the Senate (for purposes stated in section 6.1.6) or by committee members against members of their own committee. 3) The petitioner will submit this to the CEO in case of a motion against any Office Bearer other than Senate member. In case of a motion is against the Senate member, he/she will submit it to the President. The list of signatories will not be disclosed outside the Senate or the Council accordingly. 4) A notice of impeachment together with the reasons for the same should be sent to the batch by the CEO or President accordingly. 5) The right to convene an EGBM (or not to do so) would be with the officer to be impeached. The Officer may consult with Senate / Council to determine the details (timing, availability of the venue etc.).An EGBM is open for all students but not binding on them. An EGBM must be called within 3 days of initiation of impeachment motion. This EGBM shall be called for discussing the validity of the motion and giving the concerned office bearer an opportunity to present his/her case. 6) The Election officer shall hold a referendum on the impeachment motion within 3 days of the EGBM being held. This will be by a secret ballot. 7) The Office Bearer concerned may submit his/her resignation within 24 hours of the EGBM, in which case the referendum will not be held. 8) The format of the referendum should be:

Do you want ‘X’ (name of the person) holding the Post ‘Y’ (post of the person) to be impeached? [Tick (_) one] YES/NO 9) The CEO will put up a notice informing the students of the date, time and venue of the referendum. 10) The impeachment motion will be considered passed i.e., the concerned Office Bearer will cease to hold the post if more than 50% the batch votes in favor of impeachment, irrespective of voter turnout. 11) The impeachment will come into effect immediately after the motion has been declared to have been passed by the Senate. 12) An impeached office bearer can neither be nominated nor be selected for the same office bearer post. 13) An Impeached office bearer is not allowed to take CV points of the post from which he/she was impeached

4.9 Committee Ratification a) At the end of first year, members of all committees will be ratified by their own batch mates. Ratification process should be conducted after Term III midterm examinations or in Term IV before the junior batch joins. Under exceptional cases, Senate has the discretionary powers to hold the process after the junior batch has joined. b) In any case, voting will be done only by the batch mates of whom the members are getting ratified. c) The process is as follows stepwise. a. Senate will invite presentations from all the committees. The presentation may include the following. i. Objective and functions of the committee ii. Milestones achieved in the last year iii. Budget for the last year (if applicable) iv. Agenda for the next year v. Individual Roles & responsibilities b. The presentations will be put up on the internal forum for perusal of the corresponding batch mates. c. An announcement inviting questions from the batch will be sent a week before the GBM. This announcement should also communicate the proposed date and time for the GBM. d. Committees would be given a minimum of 2 days to respond back to the questions which will be published on internal forum. d) The agenda for the GBM may be drafted by the senate based on the feedback from the batch on the responses. Only those committees for which questions are part of the agenda need to be present during the GBM. During the meeting, there will be a Q&A session between the students and committees. e) On request from any committee, Senate may consider to take any question received from the batch directly for a discussion in GBM. Senate can also chose to consider all questions received from the batch to be included in the agenda.

f)

Senate will conduct the polling based on secret ballot after the GBM. Only the students from PGP1 if ratification period is Term III (or from PGP2 if ratification period is Term IV) will be eligible to vote. The member names and committee names will be listed in the poll and the question may be stated as follows. "Do you want the following members of to continue working in their respective committees?" a. “X” i. Member 1  Yes/No ii. Member 2  Yes/No iii.  iv.  v. Member N  Yes/No g) By default, all the members are ratified ("Yes") into the committee. If the voter does not want to ratify a member, he/she has to change "Yes" to "No" against an individual member. h) Senate will publish the number of votes received by each member. An individual is considered not ratified if 50% of the batch (irrespective of voter turnout) votes against his/her ratification. i) A member not ratified in to the committee in the ratification process, cannot be the member of same committee again. j) The ratification process should be completed before the conduct of committee Overtures

4.10 CR Selection 1) The academic secretary should ensure the election of Class Representative within one week from the commencement of classes of the first year. 2) All students are eligible for the post of Joint Academic Secretary irrespective of being a Class representative.

4.11 HR Selection 1) The President should ensure the election of Hostel Representative(s). 2) Only first year residents of a hostel are eligible for becoming HR. 3) Hostels from 1 to 10 should have 1 representative each and hostels from 11 to 16 should have 2 each. 4) Hostel Representative(s) should be selected by the previous year Hostel Representative(s) 5) The selection of Hostel Representative(s) should happen in Term I, but only after the midterms

5.0 GBM 5.1 Procedure for Convening an EGBM 1) The right to convene an EGBM rests with every student of the institute.

2) Any student wishing to convene an EGBM shall collect signatures of at least 25% of the students of the batch on a paper clearly specifying the reasons for the EGBM. The petition must contain name, roll number and signatures of the students (sample format given in APPENDIX I). 3) The responsibility of conducting the EGBM rests with the Senate. 4) 25% batch votes are not required for conducting the Council GBM or when GBM is convened by senate for official purposes such as election, impeachment, etc.

5.2 Council GBM 1) A GBM will be conducted by the Senate at least once a term where the batch can interact with the Council on any issue that falls within the purview of Council’s area of operation. 2) An announcement inviting questions from the batch will be sent a week before the GBM. This announcement should also communicate the proposed date and time for the GBM. 3) Secretaries would be given a minimum of 2 days to respond back to the questions on their respective areas. Responses from the secretaries would be published on the internal forum. 4) The agenda for the GBM will be drafted by the senate based on the feedback from the batch on the responses. On request from any council member, Senate may consider to take any question received from the batch, directly for a discussion in GBM. Senate can also choose to consider all questions received from the batch to be included in the agenda for GBM.

6.0 Conflict / Issues Resolution Any issue or conflict needs to be first discussed with the involved body/ bodies. If not satisfied, the matter can be escalated to council and then to senate. The council members would coordinate the resolution of the issue till the matter is escalated to the Senate. The Senate will then resolve the matter as per the guidelines mentioned in constitution.

6.1 Senate’s Responsibility in Resolving Issues 1) An issue can be brought to the Senate only if the matter is already raised before the involved body/bodies. All complaints to the senate would be made in written. 2) Senate can act on any complaint or conflict brought to its attention within the purview of the Constitution. Senate can choose not to act if the matter raised is not within the purview of the Constitution. 3) In case of a complaint/conflict being brought to its attention, Senate should initiate action within 72 hours and inform the same to the applicant. 4) It should make sure that the matter is suitably resolved within 2 weeks, starting from the day the complaint/conflict has been brought to its attention. However, in cases where the circumstances are such that the action cannot be completed within two weeks, Senate can extend the timeline at its discretion. 5) Senate can call upon the members of committees, Student Council or any other student to resolve the matter.

6) If the Senate is not satisfied with the intent and result of the member/student body to which it had directed the issue concerned, it can bring an impeachment motion against that member/student body in a GBM. 7) The impeachment process will be the same as that with any office bearer.

6.2 Fines / Disciplinary Actions The Senate has the authority to take disciplinary actions including fines and termination of students from clubs and committees. The amount collected through fines should be submitted to the Treasurer within 48 hours which will be put in the student welfare fund. If the Student Council takes any decision with regards to disciplinary actions, they must do so in consultation with the Senate. 1.

No individual is entitled to send a batch mail. For violation can be imposed. Committee/Club work mails should be email id only. In case a Student requires a batch mail approach the Students’ Council. A fine is imposed only to punishment.

2.

For any behavior deemed to be inappropriate at public places such as the library, institute parties, mess etc., action deemed necessary by the Senate will be taken which may include but may not be limited to community service, monetary fines or removal from all positions of responsibility.

Offence Intentional damage of any college property

Unparliamentarily behavior

Unparliamentarily behavior with ladies, including the use of unparliamentarily language

Getting into public brawls or causing physical injury to any member of the IIML community Indecent/ Inappropriate behavior at hostel/institute parties

of the same, a fine of Rs.1000 sent from the committee/club to be sent, then he/she may be a deterrent and not to be a

Punishment Minimum fine of Rs 10000/Maximum fine worth the total damage + Rs 10000/Termination from clubs and committees Fine up to Rs 10000/Termination from clubs and committees Fine up to Rs 10000/Trial for sexual harassment by the concerned authorities Strict disciplinary action to be initiated by the Students’ Council and the Faculty Council Fine up to Rs 5000/Student will be asked to leave the party immediately

Final decision on the severity of the punishment lies with the Senate who may use their discretion as the case may be.

7.0 Hostel/Private Parties Hostel Parties: Hostel Representatives of the respective hostels have to send a mail to the council with the date and expected start and end time. He/She must also intimate the council about any assistance that is taken either from the mess or from any other body for arrangements regarding music, food etc. Private Parties: If the party is being conducted in the common areas, common rooms or any other place apart from an individual’s room, permission must be taken from the respective HR of the hostel where the party is intended to be held. If the place is not a part of any hostel, permission must be taken from the Council. If the party is planned in individual’s room, then too, intimation must be given to the HR of the respective hostel and if any problem occurs, it should go to the HR first and should only come to the Council if it has not been resolved by the HR. The ultimate responsibility of any party within a hostel lies with the HR of that hostel. Any person, who feels disturbed by such celebrations, may approach the concerned students first and ask them to take necessary steps to curb the disturbance. In case of any dispute or repeated reporting of such incidents by any of the hostel mates, the issue has to be brought to the notice of the HR, and the HR has to resolve the matter. In case the issue is brought to notice of Students’ Council/Senate, an action deemed necessary by Students’ Council/Senate will be taken.

8.0 Committees 8.1 Functioning 1) Committees will work in coordination with the council for activities mentioned under clause 7.6. 2) Committee members should not participate in any internal competitions organised by the respective committee.

8.2 Committee Selections 8.2.1 Selection Process The committee selection process would commence after Overtures. The number of members inducted in each committee can be less than or equal to that of the previous year. However, if the committee wants to increase its strength, then a written request should be sent to the Council. The Council will then consider the request and will forward the same to the faculty council. The decision of the faculty council will be binding to all.

8.2.2 Committee Selection timeline Overtures will be conducted 1 week after the start of the classes for PGP1. However, timing of Overtures should be subject to the permission of PGP, Chairman. After overtures, students will be given 3 days to decide which committees/clubs they will be applying to. Deadline for committee/club applications will be 72 hours after the completion of overtures. Committees will

be given a maximum of 3 weeks to complete their process after the application deadline. Junior council elections should be concluded at least one day before the declaration of committee selection results.

8.2.3 Overtures rules All the parties who want to participate in overtures will inform the Council before the start of regular classes for PGP1. A committee forum must be called at least 3 days before the overtures to decide the slotting of various committees and clubs. Order of presentation of committees and clubs will be decided based on lots drawn in the presence of all the parties. However, all committees will present first followed by the clubs.

8.2.4 Waitlisted Candidates The committees will have to submit a waitlist comprising at least 100% of their incoming strength along with the list of selected students to the student council. If a student resigns or is terminated/ impeached from the committee before the completion of his/her respective term, the committee may induct his/her replacement only from the waitlisted students. Committee is free to choose anybody from the waitlist. If the waitlist is exhausted or candidates in waitlist are not willing to join, committee will be free to run the selection process again with the permission of Council and Senate.

8.3 Auditing The external audit should be at discretion of committees and if committees are not ready for external audit then there shall be an internal audit by the Treasurer of the Student Council with the help of Infrastructure and Audit Team. In view of a mandatory external audit by Student Affairs, the committees should be informed beforehand at the beginning of an academic year.

8.4 Resignation 1.

Any member of a committee can resign at any time, but the timing and manner of his resignation will bring the below clauses into action: a) If a person leaves the committee before the summer placement process with a document countersigned by all other committee members that the resigning member was diligent in his execution of committee activities, the person in question will not be entitled to any CV point from the committee, but is then free to join any other committee/team. b) If a person leaves the committee to join another student body with the approval of all other members of concerned committee, the person in question will be allowed to join the other committee/team and will be entitled to CV points from the first committee/team. In this case the first committee will not be allowed to take a new person in lieu of vacancy created. However, if a person resigns without having approval from all the other members of the concerned committee, he/she will not be entitled to CV points from that committee and the committee can select a new member from the wait-list provided at the time of committee selections.

c) If a person leaves the committee after the summer placement process, without an offer from another committee/team, the person in question will not be entitled to any CV points from the committee and will not be permitted to join any other committee/team. There will be no bar on joining clubs in this case. 2.

The grounds must be explicitly stated in a resignation letter to be submitted to the president of Students’ Council.

3.

The President can ask the concerned member to reconsider his/her decision. The member will be given 24 hours for this purpose. If he/she insists on resigning, his/her resignation will be accepted.

4.

Once the resignation has been accepted, the same shall be communicated to the batch by the President within 72hrs of the acceptance

5.

To replace a member who has resigned, the committee/club must select the new member from the wait-list submitted to the Council at the time of Committee selections.

6.

In the case of resignation of a member of a club, only clauses 2, 3, 4 and 5 will hold.

8.5 Termination 8.5.1 Neglect of Duties 1) In case there is consensus within the body (80% members of the committee/club excluding the concerned member for one year bodies and 80% of the senior members of the committee/club excluding the concerned member for 2 year bodies) that a person is not working as expected and hence ought not to be holding that the post, they can appeal to the Council to remove the concerned member. Then the Council will take the call in conjunction with the concerned person and the committee/club. 2) If the concerned party has any grievances, he/she can report the matter to the Senate. The decision taken by the Senate shall be final and binding. 3) On removal of such a member, the committee/club can take more members from the waitlist provided at the time of committee selections. 4) The person removed will not be entitled to CV points of that post.

8.5.2 Academic Non-Performance If a person is terminated from a committee on the grounds of academic non-performance (as mentioned in PGP manual), he/she will be allowed to keep CV points of the committee for the duration of membership but will not be allowed to join any other committee (Clubs allowed).

8.6 Committee Forum 1) The committee forum would comprise of President, Treasurer and one member each from all committees on campus.

2) Each committee would nominate one of its existing members to represent the committee in this forum. 3) The forum will meet fortnightly. Apart from the regular meetings, an emergency meeting can be convened by the President/treasurer at any point of time.

8.7 Committee CV Points All student bodies have to disclose their achievements to the student community and their CV points will be approved based on these declarations. All the committees (except placement committee and alumni committee) and all the clubs are supposed to follow this.

8.7.1 Declaration of Activities/Achievements 1) Within 2 weeks after the start of Term 4 all committees/clubs should mandatorily declare activities which they intend to undertake during the academic year. It includes planned events, competitions, initiatives, and other activities intended to be carried out in term 4, 5 and 6. 2) When a committee/club organizes any event, it has to mandatorily send the list of activities done during the event & achievements and outcomes from that event to the council for approval. This must be done within 2 weeks after the concerned event

8.7.2 Student Body Activities Repository All the documents received from committees/clubs with regards to their planned activities, achievements, and outcomes should be maintained in a repository by the council after due verification. The documents in the repository should be made available to the student community within 2 weeks of receiving the documents from committees/clubs.

8.7.3 Committee/Club CV Points Verification 1)

The Council should be given at least 3 days to verify the Summers/HEPP/Final CV points of committee/club members

2)

To verify CV points of committees/clubs, the council shall use following for the verification process: a)

Clearly defined roles and responsibilities of committees

b) Declared planned activities c)

Disclosed activities performed

3)

For events which are scheduled to be conducted after the CV verification process, assigned roles and responsibilities, planned activities and in-process activities only can be put in the CV. But the fact that the event is only planned to be conducted should be clearly mentioned.

4)

If council approves any CV point of a student body for which supporting proof is not available in the documents in the repository, the council should update these points in the repository within 2 weeks

8.8 Student Exchange Rules Members of the following Student bodies are not allowed to go on the student exchange program o Alumni Committee o E-cell o INDEX o Industry Interaction Cell o Manfest o Placement Committee o Student exchange committee o Varchasva o Infrastructure and Audit Team o Senate o Student Council For the committees which are not there in the above list and for all clubs, the following rule is applicable. Maximum 1 person is allowed to go on the student exchange program for committees having 6 or less members from PGP2 Maximum 2 students are allowed to go on the student exchange program for committees having more than 6 members from PGP2 In the event that more than allowed number of committee members wants to go on the student exchange program, the concerned committee should reach a consensus internally. If the issue is not resolved internally within the committee, the concerned committee members can approach the Senate for resolution of the same. Prior written approval of all other members of the concerned committee is required for a committee member to go on Student Exchange. The approval has to be submitted to the council and the senate. The person going on Student Exchange with approval will still be considered a registered member of the committee/team, can claim committee/team CV points and can resume his/her duties as a committee/team member after returning from the student exchange program.

8.9 List of Committees 8.9.1 Alumni Committee Alumni Committee (AlCom) is the student body representing the IIM Lucknow Alumni Association. AlCom operates under the IIML Alumni Association (AA) Constitution and Charter, maintained by the AA Board. AlCom reports to the AA Board, and is funded by the AA; nevertheless, at all times it will endeavour to comply with the Student Body Constitution and related rules and policies. We reach out to, engage and connect the Alumni community with IIM Lucknow. AlCom acts as the single point of contact for all Alumni interactions with students, staff and faculty. Our Mission

Bring the Alumni Community closer to IIM Lucknow Leverage the Alumni base for the benefit of students Facilitate better interaction among Alumni Our Activities Renascence - Annual Global Alumni Meet across 10 cities worldwide during the month of May NostaLgia - Annual Alumni Homecoming for 5th, 10th, 15th, 20th and 25th year batches during the month of December Alumni Meets - Facilitating networking among Alumni in various cities www.iiml.org - Platform for alumni-student interactions, latest news, L’M@il, blog and many other features Alumni Groups- More than 20 company groups and 5+ job groups to strengthen relations Newsletters & Communication – Flashback (Monthly Newsletter with campus and alumni news) Faculty in Focus (Newsletter featuring interview of a faculty member) Achievers (Newsletter featuring a highly successful alumnus) Alumni visits - Round the year talks and lectures by alumni from various batches Mentorship - Facilitate mentorship and guidance to students by alumni Online CV Review - CVs reviewed by alumni before placements (Summers and Finals) Pre-Placement Workshops - Workshops and Mock Interviews before placements (Summers and Finals) Electives Workshops - Workshops by senior alumni from respective domains before the electives bidding Functional & PGP Induction - Sessions introducing PGP1 to different specializations and the IIML life Remote Interactions - Audio/Video Conferences and Extended Classroom Remote Interactions which are also co-ordinated with the faculty Summer Outreach - Program to build relationship among students & alumni during summer internship period Staff Day - Annual event where the Alumni express their token of appreciation for the efforts and sincerity of the Staff Merchandise - Limited orders undertaken for the alumni which are extended to students too

8.9.2 Bhavishya Bhavishya represents the united voice of the students of IIML against the strains in our social fabric. It has implemented projects at the grassroot level to gain a first-hand understanding of problems while sensitizing the students to their social responsibility. From fundraising events to Initiatives in the education domain, Bhavishya has been gearing further to actualize its vision through domainspecific drives. Evening School for Children The objective of this initiative is to provide education via an evening school for under privileged children living in the neighbouring villages or working in different jobs within the IIML campus and inculcate in them a basic knowledge of English, Mathematics, Hindi and general

awareness. Student volunteers dedicate time every week to enrich the learning experience for the children. Adult Literacy Campaign This program is an attempt to make the IIML campus 100% literate. Preliminary Hindi, English and Mathematics are taught to the campus workers depending on their interest and knowledge. Objective of the activity is to make the workers independent in their day to day interactions. Further, Annual Worker’s Day is celebrated to highlight improvement in educational levels and reward consistent performers. Paarijat – The Sponsor a Child Program Paarijat is a sponsor-a-child program by Bhavishya where currently IIML alumni sponsor the complete education of a child. Bhavishya channels funds from alumni to partner NGOs and monitors the use of these funds along with the progress of the sponsored children regularly. Bhavishya is working with NGO, Prerna, run by the Study Hall Education Foundation (SHEF) in Gomtinagar, Lucknow which is a recipient of the 6th Global Annual Citizen's Award by UN Association - USA East Bay. Disha – The Career Counseling and Guidance Program Disha is a Career Guidance Program for Pre-University Students of Government schools. Currently we are associated with PBVM School, Gomti Nagar where sessions are conducted on Personality Development, Communication, Team Building, Competitive Exam Preparations & Computer Learning. Bhavishya has tied up with an associate College, Jaipuria Institute of Management, to manage weekly activities. In addition to the regular weekly classes, Annual Workshops are organized every year. Samaagam: The Social Sector Conclave Samaagam is an initiative to provide a platform for interaction between NGOs, funding agencies, corporate bodies, students and stakeholders of the social sector. Presentations are made by different NGOs operating in different domains to ensure free exchange of ideas and best practices. Eminent social workers and important organizations motivate and sensitize the participants of the conclave. Harmony Cup – The Annual Fund Raising Cricket Tournament Harmony Cup is the annual fund raising cricket tournament held in IIML campus. It receives participation and support from student committees/clubs and other student teams. Funds raised are utilized to support different identified causes like Women’s Education, Corpus Fund Creation for Workers, Library Setup, free Medical Camps among others. Awareness Visits Bhavishya organizes various social awareness visits for the IIM Lucknow to help them interact with the less privileged section of society with an objective of sensitizing the members about

problems at the grass-root levels. Visits are organized to the government orphanages, institutions for disabled children, cancer hospitals and other similar places. Parisar: The Green Campus Drive Parisar is a drive aimed to make the IIM Lucknow campus a greener and cleaner place with implementation of more eco-friendly systems. At a time when environmental hazards and pollution is increasing exponentially, Parisar is an attempt to develop more environmentally sustainable models. Blood Donation & Clothes Donation Drives In association with Akansha Samiti, blood donation camps are organized and it is given to the blood bank at CSMMU, Lucknow for usage by children suffering from Cancer. Clothes donation drives are conducted in campus and clothes are distributed among orphans, slum dwellers & campus workers. Other Activities We have also been involved in helping social sector organizations like Sanatkada, a handloom organization, to improve the efficiency of their operations. To help campus workers save their money for future requirements we also help them maintain Recurring Deposit accounts in the Post Office. Future Activities Expansion of Disha Program and build a new tie-up between a school and associate college Improving library at PBVM in the coming session Addition of Computers for Disha and Evening School Students Meditation & Yoga Camp in campus Further tie-ups with developmental projects

NGOs and

social sector stakeholders

to

promote

8.9.3 Consulting & Strategy Club The Consulting & Strategy Club aims to provide students with insights to the industry and prepare them for consulting and strategy roles through a series of live projects, case study competitions, interactive workshops, strategy games, and corporate activity engagements. The key roles and responsibilities of The Club are detailed below: Engaging clients from the industry to get Live Projects and managing their end to end execution, which provides students with opportunities to work as consultants on real life problems being faced by clients

Designing and conducting consulting and strategy competitions (which include, but are not limited to, Guesstimates; strategy games; consulting interview simulation; case-study competitions and business simulation related to consulting and strategy) Facilitating campus-rounds of various flagship case-study/strategy competitions of reputed companies Launching a Casebook with a collection of consulting interview experiences with top consulting firms recruiting from the campus Conducting workshops (on case solving, CV review, consulting roadmap, etc.) in association with reputed companies to provide insights on solving cases from a consulting firm’s perspective and aiding students in their preparation for consulting interviews Updating students with the analysis and latest trends/strategies in the industry through newsletters. Engage in brand building activities for the Club in order to build the credibility of IIM Lucknow’s students in effectively executing live projects.

8.9.4 Entrepreneurship Cell Purpose The Entrepreneurship Cell at IIM Lucknow is an initiative by the students to foster the spirit of Entrepreneurship in the IIM Lucknow community. Vision& Mission To promote and facilitate entrepreneurial activities amongst the students and the society through innovativeness, knowledge sharing, mentorship, hands on experience, competition, networking and monitoring. This helps in overcoming all apprehensions and barriers associated with Entrepreneurship in such a way that more and more students take it up as career option. Thus, contribute to the growth of the nation and development of the society. The E-cell provides a platform for the upcoming entrepreneurs to present the innovative ideas, seek the guidance of mentors, listen to the success stories of successful leaders and entrepreneurs, and interact closely with alumni entrepreneurs and venture capitalists. Events: Simulation Game: In association with IIT Kanpur, a start-up simulation exercise Tata First Dot Workshop: A 12 hours interactive workshop for start-ups in collaboration with National Entrepreneurship Network (NEN) E-Summit (The Entrepreneurship Summit)

The annual E-summit is organised to bring together people sharing a common interest in Entrepreneurship and foster the spirit of entrepreneurship among the IIML students. It deals with how start-ups in India are growing at a fast pace and global nature of our entrepreneurial pursuits. As part of E-Summit, SME Conclave is organized keeping in view the need of the continuous interaction of small and medium scale industries with the management institute, with IIM Lucknow being the only premier management institute in the region . Various SMEs and MSMEs, student and alumni entrepreneurs from top B-Schools and attend the summit and interact with the students. The events and sessions encourage students to venture into new areas. Under the E-summit, following events are organised: SME Conclave, General B-plan competition, Technology B-plan competition, Lectures and workshops, Model Parliament, Margdarshan- interaction with IIML entrepreneurs, Next Big Industry, MobiApp Innovation and Entrepreneurial Games (Like Bizness, The Business quiz, etc.) Incubation Centre The Entrepreneurship Cell has taken up the initiative of opening up Incubation centre in the campus to incubate the start-ups from IIM Lucknow students. The placement holiday proposal has been documented and is under process to introduce deferred placements in the institute.

8.9.5 IGFAB Committee Interest Group in Food and Agribusiness (IGFAB) aims to encourage & further develop the interest of budding managers in areas such as rural marketing, rural finance, sustainable business practices, agribusiness supply chain management and the allied sectors. From 2012, IGFAB has initiated National level Agribusiness Conclave- ‘SANKALP’. The primary objective of the conclave is to bring agribusiness professionals, academicians, students and other stakeholders from the country together on a common platform to discuss contemporary issues and conceive path breaking ideas. It also acts as a medium to inspire the budding managers to look at agribusiness with a fresh outlook and give the domain of agribusiness the attention it deserves. The specific initiatives taken by the committee to sensitize and keep the student community informed of the sector are: 1) Agribusiness To discuss contemporary issues about agribusiness, IGFAB organises ‘Vimarsh’- panel discussion with eminent speakers from diverse backgrounds in the sector, as a part of SANKALP. IGFAB also conducts ‘Saksham’, a case study competition for first year students of IIM Lucknow. In addition, ‘Sylvan’, the annual online magazine (circulated across the country’s B-schools) helps students to keep abreast with the latest developments in the field with articles by students from across the country on current issues concerning environment & the agriculture sector.

2) Rural markets In order to impress upon the students the vast untapped potential of the rural markets & the challenges faced, the committee organizes a number of events. ‘Valoracion’ is an annual inter B-school case- study based competition on rural finance. ‘Lakshya’ is the other national level competition which is based on rural marketing. Both these events are organised in collaboration with corporate organizations during Annual Agribusiness Conclave SANKALP. 3) Sustainable pro-environment practices To work towards the promotion of green strategies & creating awareness regarding environment change IGFAB organises online ‘Green Quiz’ at National level to disseminate environmental awareness. On similar lines, a simulation game based on carbon credits trading, ‘C-trader’ during SANKALP is organized. In past, the committee has organised events like Earth Hour and Environment Summit in collaboration with organisations like GreenPeace and WWF.

8.9.6 INDEX Committee INDEX stands for INformation through Disguised Experimentation It is the Marketing Research Cell of IIM Lucknow which was constituted in 1995 with the objective of providing a platform for the students of IIM Lucknow to learn quality Marketing Research through live projects, in addition to building IIM Lucknow’s Brand Equity. INDEX is IIM Lucknow’s endeavor to provide to the industry quality market research and thus connect the students to the Industry giants. INDEX, by way of its Market Research activities has been instrumental in building the brand of this great institution in the Industry. It conducted the following event on Campus during the year 2012-2013: INDEX 2012: This biggest marketing event across B-Schools in India has been a running success since last 17 years, the testimony of which has been the enthusiastic participation and research partnership with India’s Corporate stalwarts ever since its inception. This event is based on the concept of Incognito Market Research. Keeping up with the Industry needs, live market research projects were executed under the following segments: Conventional Market Research Disguised Market Research A unique initiative was taken up to publish an MR handbook in association with Pearson, which will give INDEX and IIM Lucknow, a prominent location on the Market Research map in India. The book would contain information regarding the purchasing habits of consumers of a major Tier II market like Lucknow. Disguised Market Research Disguised market research has been a unique offering by INDEX, IIM Lucknow over the past 17 years. In 2012, Disguised Research was carried out in 10 Market Research stalls which were designed and run by IIM L students who could be seen in motley of

costumes, creating games based on popular characters and entertaining a footfall of 15,000+. The participants presented their project findings to a distinguished panel of judges from the top Market Research Agencies and CMO of a top electronics company. I-Brand 2011: An event conducted exclusively for PGP1 students, it provides them with an opportunity to showcase their creativity and get an insight into the world of Brands through execution of real-life communication strategies and market research for top companies. INDEX 2013: To improve the quality of Market Research and to bridge the gap between the theory and the industry practices, we are working to associate with the top Market Research Agencies on a year round basis. The workshops conducted and the discussion forums opened under this endeavor are sure to benefit the student community. INDEX also focuses on getting projects from companies that would not only help the companies to get consumer insights but will also benefit the students by the quality learning and understanding that will take place.

8.9.7 Industry Interaction Committee The Industry Interaction Cell wishes to conduct events that: 1) Build IIM Lucknow’s brand 2) Supplement Academic learning with Industry exposure 3) Aid in Placements Preparation IIC aims to: 1) To maintain and enrich a contact base of 800+ senior leaders and 400+ corporations 2) To organize Samvit, IIM Lucknow’s flagship conference 3) To conduct national-level competitions and industry based live case studies on behalf of corporations 4) To conduct Anjuman, IIM Lucknow’s Corporate Luncheon 5) To conduct leadership talks (CEO Speaks & Prodigies Talks) 6) To conduct Sanskriti, the Media and Entertainment Conclave 7) To conduct TEDx IIM L (in the process of obtaining license) Additionally, IIC has three internal goals: 1) Bridge the gap between student bodies and Professors by helping Professors schedule guest speakers 2) Drive Knowledge Creation by encouraging the writing of cases and collecting original content 3) Improve co-ordination and co-operation between committees through increased partnerships and generating leads for other committees

8.9.8 Infrastructure & Audit Team (IAT) Status: 1. It will work as a team in the first year. Decision regarding giving it a committee status will be taken later.

2. Member of IAT cannot be member of any other committee. However, he/she can be member of any Club. Composition of the team: 1. The team consists of 8 members 2. There should be at least one female member in the team Roles and responsibilities: 1. The team will assist Treasurer in auditing the accounts of various clubs and committees. Treasurer will divide the responsibility of various accounts among different members and they have to ensure financial prudence in committee/club expenses and follow up each financial transaction within the committee/club 2. The team will assist Infrastructure Secretary for managing the Institute’s Infrastructure 3. Responsibility of maintenance of Infrastructure of various hostels will be divided and given to the members. The members are expected to work closely with the HRs of the hostels allotted to them. 4. The team will also be responsible for handling issues related to Sports Infrastructure with the help of concerned authorities. 5. The team would assist the Student Council in activities such as organizing events like convocation, working on bulk deals, celebrating festivals and conducting Institute parties Tenure: Tenure will be for 1 year from Term III to Term V. Reporting: They will be working under the Student Affairs Chairman, Student Council President, Infrastructure Secretary and the Treasurer Removal from post: If the member is not dedicated towards his/her duties, the Student Affairs Chairman can remove him/her from the committee in consultation with Senior Council members.

8.9.9 Manfest-Varchasva Manfest-Varchasva is the annual Business, Sports & Cultural Festival of IIM Lucknow. The 4day event is a confluence of Manfest, the Business Conclave and Varchasva, the Sports and Cultural Festival. Some of the highlights of the fest shall be the Sports events and the Corporate Luncheon, attended in the past by luminaries such as Mr. Harsh Mariwala, Dr. D. Subbarao and Mr. Kishore Biyani, and our headlining Pro-Shows that have featured national and international Pop and Rock bands such as RDB, Euphoria and Pain of Salvation. Accompanying these shall be CSR activities including a Lucknow City Run, some of the most fiercely contested cultural events such as “Jashn”, the Fashion Parade, and the most challenging management events across India. It is the only event of its kind in the country, and the most awaited college event in campuses across India.

8.9.10 Media and Communication Cell Media and Communication Cell (MCC) endeavors to promote the image and mission of IIML by serving as a communications liaison between the institute and the external world. The committee is the single point of contact between media and the different student bodies in campus. MCC proactively and reactively responds to the media requirements while working in close coordination with Corporate Communications and Media Relations Cell of IIML. The committee showcases the activities of the institute to the outer world by coordinating and facilitating media coverage of events conducted by different committees. MCC ensures that all the student activities and initiatives such as Manfest, Index, Varchasva, E-summit, Samvit and the Convocation find quality space in the national and local print media. MCC is also involved in managing the online visibility of the institute by coordinating with different websites and managing the institute’s social media accounts and its official blog. As a part of the brand building campaign, MCC has been ensuring the institute’s participation in the ‘Best B-School project’ and various B-school surveys. Each year, the committee also organizes one workshop featuring a prominent personality from media and entertainment industry. The committee coordinated the on campus Lucknow City rounds of “Music to Money Challenge” in 2010-11 and “Maruti Suzuki Colors of Youth” in 2011-12 and 2012-13. MCC also acts as the communication platform of IIML and aims at fostering and grooming communication skills of the batch through round-the-year events and interactive sessions. It holds Eloquence, an event that focuses on communication skills, both verbal and written, for the 1st year students. Extempore and debate competitions are conducted by the committee as a part of ‘Camaraderie’. During Manfest each year, MCC organizes a communication event called ‘Contrapunto’ - the mock press event - which presents contestants with hostile situations and tests their ability to use communication skills to turn the situation in their favor. In addition to this, Media and Communication Cell develops IIMPulse (the campus magazine) and IIMPrints (yearbook for the outgoing batch with memoirs of the two wonderful years spent at IIM Lucknow).

8.9.11 Mess Committee The committee is responsible for the following 1. 2. 3. 4. 5. 6. 7. 8.

Menu preparation on a fixed period basis, managing the non-vegetarian EOIs Student Accounts – Collection of payments, monthly bill generation by maintaining accounts and complaint resolution Vendor Accounts management – Payments, reconciliation of bills and their audits Employee accounts – salary payments and loan management Employee welfare matters- managing health insurance premiums, life insurance premiums, recurrence deposits, occupational safety and various other employee benefits Vendor Management- finding and selection of vendors, assessing the quality of material supplied , negotiating the terms and conditions Employee relations- recruitment, salary increments, retrenchment, scheduling of work, grievance handling and leave management in coordination with the mess secretary Night Mess- menu preparation, introduction and pricing of items and decision on timings

9. 10. 11. 12. 13. 14. 15.

Side counter management- menu preparation, coupon system management and decision on timings Managing Infrastructure related issues, managing the condemned ones and making proposals for new infrastructure in coordination with the mess secretary Machinery management- day to day maintenance , renewal of annual maintenance contracts Managing the hygiene and cleanliness of the mess – managing the contract cleaning staff Committee/Club representative- responsible for coordinating with various committees for year round activities, hostel parties and institute parties Managing accounts of staff, guests and faculty Inventory Management of food material and supplies -placing the orders, reconciliation of the received stock with PO’s and performing random audits of the stocks

8.9.12 OIG (Operations Interest Group) The Operations Interest Group (OIG) at IIM Lucknow is a special interest group focussed on promoting interest in the field of Operations Management through interactive games, quizzes, case competitions & newsletters. We disseminate information regarding the emerging trends and new opportunities in the field of Operations Management, facilitate & support the learning process & highlight the significance of operations in today’s business environment. During the last academic year, we have conducted interactive games revolving around core operations concepts so that the participants are introduced to these concepts in an experiential manner. The ‘Beer Game’ & ‘Conundrum’ were two such games, which revolved around the Bull Whip effect & Supply Chain dynamics respectively, held for first year students of IIM Lucknow. These games also had Operations Management based quizzes as a preliminary round. During the year the Operations Interest Group (OIG) of IIM Lucknow also coordinated with other IIMs to help bring out a Pan IIM Operations Magazine called Ops World. As part of our attempts to engage the student body here at IIM Lucknow, we also invited articles on the latest trends in Operations Management from the students & published a magazine titled ‘OpsSession’. We are in the process of conducting a Pan India Operations competition called ‘Trilogy’ which would test the participants widely on their knowledge in the domain of Operations Management. The 3 stage event will comprise of a Quiz, a Case Study & an online simulation game. As always, we are conducting a B-School white paper competition ‘Opsyrus’ that would encourage students to explore the breadths & widths of Operations Management. We plan to continue spreading knowledge in this field next year too by organizing similar engaging events. We also have plans of arranging an Industrial Visit to a nearby firm’s premises so that students can see Operations Management in practice. Next year we would also like to organise a couple of interactive games for participants from B-Schools across the nation who would be visiting our campus during Manfest, IIM Lucknow’s Annual International Business Conclave.

8.9.13 Placement Committee The Placement Committee at IIML handles all placement related activities. This includes all year round interaction with companies, facilitating company presentations and preplacement talks and conducting the placement processes i.e. the summer placement process and the Final

recruitment process. It is a committee constituted by students, working under the guidance of a Placement Chairman, who is a faculty member.

8.9.14 PRISM PRiSM is the marketing cell of IIM Lucknow and aims to foster marketing skills among the students of IIM Lucknow. Its roles and responsibilities are as follows: 1. To generate interest in marketing among the students of IIM Lucknow by providing a platform to develop and hone marketing skills through live on-the-spot events, workshops and live case study contests etc. 2. To act as a link between theoretical knowledge and the practical world and give the students opportunities to apply marketing concepts on practical problems through workshops, live case study sessions and events which are conducted throughout the year 3. To act as POCs to companies for conducting corporate marketing events such as HUL L.I.M.E, P&G The Dream Team, ITC Interrobang etc. 4. To conduct M-Day, a 24 hour marketing festival that incorporates a series of events covering varied aspects of marketing such as sales, branding, market pricing, economics and live case studies 5. Placements : To assist students in preparation for marketing roles during placements by providing them PRiSMags, which cover the following information about the top 10-12 marketing companies recruiting from IIM L: 1. Company information & Brands 2. Positioning Strategy of major brands 3. Latest Ad campaigns & Analysis 4. CSR & related information 5. Competition Analysis 6. Past interview feedback

8.9.15 SIGFI (Special Interest Group in Finance) The aim of SIGFI is to promote interest in Finance among student community at large. The events organized by SIGFI include-Trade Antico, Deal or No Deal & Chakravyuh. Finance workshops, FLIP, BAT examination and other events in collaboration with other committee are also organized. The publication of SIGFI includes –Mudra- Finance Research Journal & Finmag.

8.9.16 Sports Club To cater to the sports requirements of IIM Lucknow students by helping organize sport meets, provide sports consumables for institute teams and IIML students in general, arrange coaching facilities for the institute teams as and when required, maintain sports infrastructure with help from Infrastructure Secretary and encourage participation of students in various sport events. Responsibilities 1. Co-ordinate and report to Sports Secretary of IIM Lucknow.

2. Co-ordinate with core Varchasva Team for organizing Sports Events at Varchasva – only scheduling and coordinating matches. 3. Purchase of Sports consumables using IIML Sports Budget in coordination with Sports Secretary. 4. Maintenance of sports infrastructure with help from Infrastructure Secretary and Student Affairs. 5. Organize Sikander- IIML Inter-Hostel Sports Meet every year – all operations & logistics work. 6. Organize Sangharsh, pan-IIM Sports Meet at IIM Lucknow as and when turn comes – all operations and logistics. Club under the leadership of Sports Secretary can form teams to help in the organization of the event. 7. Coordinate among IIML students and other institute sports teams/captains/sports secretaries for participation in external sports meets such as XLRI-IIMC-XIMB-IIML sports meet and panIIM sports meet, Sangharsh. 8. Provide coaching facilities and all other sporting facilities (only if possible) to all Institute teams. Team Size - Ideally team of 5 members.

8.9.17 STEX Student Exchange Committee The Student Exchange Committee is the backbone for the International Student Exchange program. It acts as a one point interface between faculty, students at IIM Lucknow and the International students. It provides complete assistance to exchange students from international Bschools during their sojourn on campus. In order to help exchange students in mixing up with IIM Lucknow and its culture, we organize below events: Events

Description

Lucknow Trip

A heritage trip of Lucknow

Euro Dinner

Exchange students get a chance to present cuisines from their countries at a gala dinner for the whole IIML community

International fair

Exchange students get an opportunity to spread an awareness about their college among the IIML community

EuroNite

A cultural night with performances from the exchange students where they showcase a blend of Indian and their own culture

Student Exchange Committee also aids IIML students’ passage to foreign universities. It does a number of Pan-IIMs deals like Calling Card deal; Eurail passes deal, Foreign Exchange deal, etc. These deals facilitate them right from the beginning of the exchange program and help them throughout their stay at foreign universities.

8.9.18 Team Ignicion Ignicion is a mentorship programme where the entire student community of IIM Lucknow comes together to assist the institute's GD/PI call getters by answering the various queries that they might have about the selection process, about MBA and about life at IIML.

A student-driven initiative, Ignicion's objective is to ensure that prospective students get information from a reliable source quickly. Team Ignicion maps the profiles of the aspiring candidates to those of student volunteers at IIML, in order to come up with the best set of mentor pairs.

8.9.19 Team Synapse Synapse is the Committee for IT and Knowledge Management at IIML. Its initiatives mentioned below have become integral part of student life. 1. Blondie is a platform that provides up-to-date information about the campus-happenings; and it integrates all the intranet portals used by IIML community. It has forum that allows online discussions in the context of the community. Periodically, polls are created for the community to gain feedback on an issue. F.I.R. provides reporting platform for the students to complaint regarding any difficulty faced by them. 2. Claroline An online knowledge management system, which allows instructors to upload lecture slides or other material they want to share with the students and also, send across the announcement to all the subscribed students. 3. Aghanim : a portal to streamline the placement process at IIM Lucknow. 4. Etrigan : Student directory, which helps to get information about fellow students. Apart from these portals Synapse also helps students by providing support in various events like Manfest and varchasva and processes like 1. Cerberus : application to streamline the elective allocation system. 2. Pnyx : Application to help council conduct elections for various positions. 3. IIM Prints : portal where 2nd year students can connect with and write testimonials for each other. . In addition to these activities Team Synapse also conducts various events like 1. e-Sikander : is an annual intra-college online gaming tournament. 2. mUreka : is an analytics case study event organized in association with muSigma. We as team are committed towards making the life of the students at IIM Lucknow a bit easier by streamlining various processes and to enhance their learning experience by conducting various case study and similar events.

8.10 Clubs 8.10.1 Abhivyakti Abhivyakti is the official dramatics club of IIM Lucknow and provides a platform for students to develop and display their artistic talents. The word means expression and Abhivyakti as a club, encourages students to express themselves. The club is known for its discipline and upholds love for theatre, as an art, among the students. The club conducts the following events throughout the academic year: 1. Annual Theatre workshop 2. A3-day theatre workshop by an eminent theatre personality. The workshop endeavours to kindle love for dramatics among the student community. 3. Annual stage play during Manfest (IIM Lucknow’s management festival) 4. Manfest offers Abhivyakti a huge platform to showcase talent in front of a national audience. Being one of the biggest management festivals across India, this stage play holds special value for the club. 5. Inter college theatre competition during Varchasva (IIM Lucknow’s cultural & sports festival) 6. The club prepares a stage play and a street play in order to represent IIM Lucknow during the national level theatre competition held during Varchasva. 7. Street plays on Republic Day and Independence Day 8. Every year, Abhivyakti touches upon a social issue and presents it to the campus audience in the form of street plays and adds to the patriotic fervor. 9. Annual short movie 10. Recently, the club has indulged into movie making and has started a trend of shooting several short movies for film festivals and various competitions. 11. Annual Abhivyakti production play 12. The club’s first performance is staged in the new academic year. It is an hour-long stage play in Hindi or English and is showcased in front of the students and faculty members. The club members may or may not have prior theatre experience, but are those who display passion for dramatics and are dedicated enough to live this passion despite their tight academic schedule otherwise. The 4 verticals in the club are: 1. 2. 3. 4.

Acting Direction Production Script Writing

8.10.2 ART STROKES – The Fine Arts club ArtStrokes is the fine arts club in IIML which provides a platform for the students to relax and discover their creative side. It aims to instil a culture of art in the IIML community and organizes workshops on pottery, origami etc. It brings out a monthly newsletter to showcase the talent of IIML, articles about different art forms and interesting facts. It also helps other committees and clubs with decor, ambience designing on festivals and other events.

Following are the major events Art Strokes conducts in the campus: Aakriti – A gamut of fun events like kite flying, spray painting and creative competitions like paper dress making Splash – Professional workshop on a fine arts form and art exhibition In addition, there is a spectrum of events spanning throughout the year to help students express themselves.

8.10.3 Credence Capital Credence Capital is a student-run fund that aims to further IIM Lucknow community’s knowledge in financial markets, asset markets and personal finance through practical exposure to trading and investment analysis. The activities of credence capital include Fund Management, Weekly Newsletters, Stock Valuations and Recommendations, and Knowledge Sessions.

8.10.4 Forty Two Forty Two was launched in 2014 as the official Literary and Public Speaking club of IIM Lucknow. Now you would be wondering, what it is? And why in the world would a Literature club name itself on a random number such as Forty Two. Clearly, you’ve lost touch with the literature world! Well, a simple googling would tell you that Answer to the Ultimate Question of Life, the Universe, and Everything in The Hitchhiker's Guide to the Galaxy by Douglas Adam is (Voila!) Forty Two (42!). And that is where we chip in. For us, the motto is not for you to Google but to read and discuss books such as the one mentioned above, write essays, poetry, short stories, play fun games (such as Playing Marc Anthony, Coffee Roundtable), debate, engage in mock parliaments and the ilk. Clearly that’s enough for now, but we have got a lot more in store for you and we know how to make literature fun for you guys. We just need your help through active participation. Our responsibilities, included but not limited to, are as follows:  To promote Literature and satisfy the need for literary activities and public speaking amongst the IIM Lucknow fraternity.  Bridge the existing gap amongst students with communication issues and give them confidence towards Public speaking and English writing as well as in general, over a period of time instead of just before placements.  To recognize the literary talent amongst the IIM Lucknow fraternity and channelize their strength for the benefit of themselves and the college as a whole.  To form a team of literary enthusiasts to represent IIM L in other B-school events and Literary Fests as well as develop a unique and pioneering annual literary event in the mould of management and cultural fests.  To conceptualize and facilitate various literary events as a part of Manfest-Varchasva.

8.10.5 Random Walk Random Walk is the official dance troupe cum choreography club of IIM Lucknow. It has members from both the batches all of whom share a common passion. Currently the club has 21 members who are well versed with different dance forms, right from bharthanatyam to hip hop. Random Walk was initially started as a small dance interest group to help provide dancers an opportunity to continue pursuing their art. Till today, for dance enthusiasts, the club stands to be the biggest extracurricular activity, providing the much required break from academic life. Though the general managerial activities of the club are carried out by only the 21 members, other dance enthusiasts in the institute come together whenever a dance performance is to be staged. So the club basically represents IIM Lucknow’s dancing community. The club has come a long way from its humble start. Today it has built itself a very strong internal brand image and is fast proceeding to stamp its name among the institutes in and around Lucknow. ACTIVITIES Random Walk has the following regular activities 1. Organizing Workshops 2. Performance at Varchasva 3. Performance at Manfest 4. Performance at Independence Day and Republic Day 5. Organizing Dandiya Night Apart from this, the club has had 2 major achievements added to its credit over the past year. 1. The team emerged as the Runner Up at Varchasva Street Dance Event. 2. Organized a Flash Mob at 2 major malls in the city as part of Manfest Promotions FUTURE PATH The club is on a fast track mode to establish itself as one of the leading dance troupes in the Lucknow region. Apart from that, regular events and activities will be planned for the IIM Lucknow community, which will give dancers a reason to continue holding their enthusiasm for dance, and others, a reason to start being enthusiastic about!

8.10.6 Right Angles-The IIM L Photography Club Right Angles, the IIM Lucknow Students' Photography Club, aims to inspire the student community in specific and everyone else in general to involve in the art of capturing memories, redefine them in a better form, to work in synergy with the other committees of the institute, encompass the lively activities in and around the campus, the city and outside and thus be the symbol that represents the creative energy of the Indian Institute of Management Lucknow. The events conducted by the Club since its inception are: International Calendar Competition (E+L Gmbh) Nikon Capture Life (Inter-College Live 3 day photography competition conducted at Varchasva’11, received 200+ entries ) Aahaan: Theme based Photography Exhibition, during Index

Photo Walks on Campus 1 Offline Tutorial Session Besides the above mentioned activities conducted in past, the club also covered various events of other clubs and committees on campus. The other initiatives taken by the club include the Bulk Deal with Nikon (which catered to the photography needs of 20+ people at low prices that is 13% flat discount on all Nikon Cameras) and the IIML Calendar (to be launched soon). The Club also plans to conduct workshops by famous artists and a Heritage Walk in the near future.

8.10.7 SPICMACAY IIM Lucknow Chapter This is the IIM Lucknow student chapter of the Society for Promotion of Indian Classical Music and Culture Amongst Youth. SPIC MACAY seeks to conserve and promote an awareness of this rich and heterogeneous cultural tapestry amongst the youth of this country through focus on the classical arts, with their legends, rituals, mythology and philosophy and to facilitate an awareness of their deeper and subtler values. Activity Domains Circuit Events - ‘Virasat’: SPIC MACAY organizes circuit events in the IIM Lucknow campus where exponents of various art forms from different parts of the country perform. Over the past year artists like Pung Cholom, Kalbelia, Pt. Prateek Choudhary and others have been hosted on campus. These events are aimed at sensitizing the community about the rich diversity of music and dance forms prevalent across our country. Sponsored Events: SPIC MACAY hosts artists of international repute for campus events like Varchasva, Index and Manfest. Over the past year, eminent artists like Pt. Vishwa Mohan Bhatt, Pandit Hariprasad Chaurasia and others have graced the campus and enchanted the crowds with their mesmerizing performances. The objective of organizing these events is to popularize Classical music and dance forms among the IIM Lucknow community and generate an interest in the Indian culture. Student Performances: SPIC MACAY also promotes musical talent from the batches through ‘Aarohan’ where students showcase their talent in classical and traditional music and dance forms. The objective of this event is to increase the involvement of the students in the cultural activities and motivate them to cultivate an interest in the different art forms. Targeted Domains Establishment of Nodal Centre: SPIC MACAY is working towards establishing itself as a nodal centre for concerts in the city of Lucknow. Currently a tie-up is being created with the Jaipuria Institute of Management and other colleges in Lucknow and over the coming year we expect to organize events for them as well to inculcate an interest in culture and music among the college students.

8.10.9 The Music Band-3.4 Three.Four is the official band of IIM Lucknow. With a range of music from Indian classical to International music and all that lies in between, we aim to spread peace, music and a bit of cheer on campus. We present a chance for the musically inclined to showcase their talents through concert formats throughout the year. During the last one year, we pursued the following activities: Institute Party 1. Every institute party kicks off with a grand performance by 3.4. genres from Indian classical to international music.

The songs are a mix of

2. Parties are a great time to socialize and 3.4 infuse vibrance into campus life. 3. It is a time when any one can dedicate or request a song for the hearing pleasure of the crowd. 3.4 come alive with full set to shake the crowd. Republic Day Celebrations 1. 3.4 gave a flute and guitar performance with patriotic melodies on this great occasion during the flag hoisting ceremony. 2. The national anthem was played on the flute with an acoustic background. Manfest 1. On the opening night of Manfest, 3.4 performed a one hour show with a mix of pop and heavy metal. 2. Two band members performed with Parikrama Varchasva 1. 3.4 hosted an acoustic show in front of 'GnB'- a campus eatery. The show was a volunteery call to all the participating colleges in the cultural fest. Many individuals and groups including 3.4 gave a vibrant show from dusk till mid night. 2.

A live performance by 3.4 on the final day during "Battle of Bands" lit up the night at the amphitheatre.

Acoustic night 1. An acoustic night was hosted with melodies of 'Pink Floyd' and 'Nirvana' coming alive. 2. The event was much appreciated by the IIM Lucknow community.

8.10.10 Quizzing Commoners “There is much pleasure to be gained from useless knowledge. - Bertrand Russell.

The human mind is relentless in the pursuit of knowledge. This thirst for knowledge is what drives his progress in any field. And of course, what format for the transfer of knowledge could be as exciting, or as beautiful, as a quiz? Only through this format can you combine the nail biting suspense, the sheer thrill of neurons firing off and the feverish search through millions of thoughts, until you finally stumble upon that elusive detail, culminating in a Eureka moment of pure happiness as you realize the answer. Quizzing Commoners, established in 2009 by the quizzing enthusiasts of IIM Lucknow, aims to ignite this spark of quizzing that exists in everyone’s heart. The major activities of the club include ‘Saturday Night Live’, a series of informal quizzing sessions held throughout the year. The club organizes the quizzing section for camaraderie-the event for introducing the first year Students to IIML campus Life. The club also organizes quizzes at all major events at the IIML Campus, such as the General Knowledge Quiz at Manfest, Cranium at Varchasva, Samvit, and the Business Quiz at the Entrepreneurship summit. The formats for each of these quizzes vary, and various themes such as business, entertainment, sports, literature are explored through them. Quizzing Commoners offers a lot to its participants and there are a lot of reasons to participate in the quizzes: Quizzing as a sport greatly enhances the inquisitiveness of students helping them explore a wide range of topics. It increases daily awareness and helps boost positive habits such as reading and independent research. Students are up to date in recent development across a large range of fields- the requirement of the day is to be well informed. It facilitates lateral thinking, by students presenting and answering questions in an irregular format.

APPENDIX I Call for General Body Meeting (GBM)

Dear Senate, We wish to call for an EGBM to discuss the following points 1. ……………………….. 2. ……………………… 3. ………………………..

Motion Supported by S No.

PGP ID

NAME

SIGN

REMARKS

APPENDIX II Call for Impeachment Motion

Dear Senate, We wish to call for an impeachment motion against……………………………………… because of the following reasons 1.……………………… 2………………………. 3………………………. 4…………………………

Motion Supported by S No.

PGP ID

NAME

SIGN

REMARKS