consignment process.pdf

4.7 March 2004 English

Customer Consignment Process (J58) Business Process Procedure

SAP AG Neurottstr. 16 69190 Walldorf Germany

SAP Best Practices

Customer Consignment Process (J58): BPP

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SAP Best Practices

Customer Consignment Process (J58): BPP

ICONS Icon

Meaning Caution Example Note Recommendation Syntax

TYPOGRAPHIC CONVENTIONS Type Style

Description

Example text

Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation.

Example text

Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT

Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text

Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT

Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text

Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.



Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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SAP Best Practices

Customer Consignment Process (J58): BPP

ABBREVIATIONS R

Required entry field (used in the end-user procedures)

O

Optional entry field (used in the end-user procedures)

C

Conditional field (used in the end-user procedures)

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SAP Best Practices

Customer Consignment Process (J58): BPP

Contents Contents .................................................................................................................................. 5 J58 Customer Consignment Process............................................................................................... 6 Purpose ....................................................................................................................................... 6 Consignment Fill-Up .................................................................................................................... 6 Consignment Fill-Up Order ....................................................................................................... 6 Delivery for Consignment Fill-Up .............................................................................................. 7 Picking for Consignment Fill-Up................................................................................................ 8 Goods Issue for Consignment Fill-Up ..................................................................................... 10 Stock Overview after Consignment Fill-Up.............................................................................. 11 Billing for Consignment Fill-Up................................................................................................ 12 Consignment Issue .................................................................................................................... 12 Consignment Issue Order....................................................................................................... 12 Delivery for Consignment Issue .............................................................................................. 13 Picking FOR CONSIGNMENT ISSUEUse .............................................................................. 14 Goods Issue for Consignment Issue ....................................................................................... 14 Billing for Consignment Issue ................................................................................................. 15 Consignment Pick-up................................................................................................................. 16 Consignment Pick-Up Order................................................................................................... 16 Delivery for Consignment Pick-Up .......................................................................................... 17 Goods receipt for Consignment Pick-Up ................................................................................. 18 Billing for Consignment Pick-Up.............................................................................................. 19 Consignment Return.................................................................................................................. 19 Consignment Return Order..................................................................................................... 19 Delivery for Consignment Return ............................................................................................ 20 Goods Receipt for Consignment Return.................................................................................. 21 Release Credit Memo to Billing............................................................................................... 22 Billing for Consignment Return ............................................................................................... 23

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SAP Best Practices

Customer Consignment Process (J58): BPP

J58 Customer Consignment Process Purpose This scenario describes how finished products and trading goods are handled within a consignment process, i.e. when the products, shipped to the customer are still owned by the company until they are sold by the customer to a third party. The materials, which are usually stored in the customer’s store or warehouse, are posted in a stock (consignment stock) that is assigned to the corresponding customer. This allows the customer’s current stock to be viewed at any time. When billing is carried out, the material prices are posted to the corresponding accounts and cost centers.

Consignment Fill-Up Consignment Fill-Up Order Use Even a consignment fill-up does not represent a real physical sale of goods to a customer the mechanism’s during the order entry are the same as for a standard order entry, e.g. when an order is entered, an availability check is performed for the material, and the shipping point is determined automatically.

Prerequisites The required master data (for example, customer, articles, prices, conditions, batches) must be maintained. To represent the entire process flow of, there must be a sufficient stock quantity of the materials in the corresponding plant (BP01) by installing Building Block J64 or J49 or post initial stock directly.

Procedure 1. Access the activity using one of the following navigation options: Menu path

Logistics  Sales and Distribution  Sales Order  Create

Transaction code

VA01

2. Make the following entries: Field name

R/O/C

User action and values

Note

R

KB

Consignment fill-up

Sales organization

BP01

Sales Org. BP01

Distr. channel

01

Direct sales

Division

01

Product Division 01

Order type

Description

Enter

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SAP Best Practices

Customer Consignment Process (J58): BPP

Sold-to party

R

C6100

Purch. ord. no.

R



Material

R

C20040

Order quantity

R

100

Material

R

C20050

Order quantity

R

100 Enter Save

alternatively: Ctrl + S

Result A complete consignment fill-up order exists. Note that the sales order does not contain any pricing conditions (different from zero).

Delivery for Consignment Fill-Up Use When the delivery is created, a new availability check is performed.

Prerequisites A complete consignment fill-up order exists.

Procedure 1.

Access the transaction choosing one of the following navigation options: Menu path

Logistics  Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document With Reference to Sales Order alternatively: Logistics  Logistics Execution  Outbound Process  Goods Issue for Outbound Delivery  Outbound Delivery  Create  Single Document  With Reference to Sales Order

Transaction code 2.

VL01N

Make the following entries: Field name

Description

Shipping point Selection date

© SAP AG

Selection date for the delivery

R/O/C

User action and values

Note

R

BP01

Shipping Point BP01



Current date + 10 days

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SAP Best Practices

Order

Customer Consignment Process (J58): BPP

Number of sales order

R

Enter Save

alternatively: Ctrl + S

Result The system contains a complete delivery document.

Picking for Consignment Fill-Up Use As the picking quantities reflect the physically picked quantities of specific batches transferred to the customer’s site, the batch determination has to be carried out before the picking quantity can be entered. The batch determination may be triggered automatically during delivery creation or manually. Usually automatic batch determination will be carried out automatically. However, if no batch matches the selection criteria, the batch determination can be triggered manually. The following scenario will explain the manually triggered batch determination.

Prerequisites The system contains a complete delivery document.

Procedure 1. Access the transaction choosing one of the following navigation options: Menu path

Logistics  Logistics Execution - Outbound Process  Goods Issue for Outbound Delivery  Outbound Delivery  Change  Single Document

Transaction code

VL02N

2. Make the following entries: Field name

Description

R/O/C

User action and values

Outbound delivery

Number of delivery

R

Enter Menu Goto  Item  Batch split Choose New batch determination

Batch

Screen: Field name

Batch Determination SD: Select BatchesBatch Determination: Description

Req./Opt. /Dep.

User action and values

Comment

Choose Selection criteria (optional you can also create your own selection criteria)

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Note

SAP Best Practices

Customer Consignment Process (J58): BPP

Enter Choose Strategy info... Sort rule

023_001S

FIFO expiration date, shelf life

Sort: MHD / Exp. Date

All available batches are displayed. Cancel Choose Copy

The proposed (or entered) quantities per batch are copied into the delivery document

Back

Picking quantity: Field name

Description

R/O/C

User action and values

Display batch structure

Select Batch Split Indicator

C20040

100

C20050

100

Note

Batch Pick Quantity

Enter

Overall status picking to C = fully picked

Save

Result A fully processed picking document exists (overall status picking: C = fully picked)

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SAP Best Practices

Customer Consignment Process (J58): BPP

Goods Issue for Consignment Fill-Up Use After the goods have been picked, the delivery is posted for goods issue. When the goods issue is posted, the transfer to the consignment stock is carried out. No accounting and controlling documents are generated, since this is a transfer within the same plant (even though the product is no longer physically stored in the warehouse but shipped to the customer site).

Prerequisites A fully processed picking document exists (overall status picking to C = fully picked)

Procedure 1.

2.

Access the transaction choosing one of the following navigation options: Menu path

Logistics Logistics Execution  Outbound Process - Goods Issue for Outbound Delivery - Post Goods Issue - Outbound. Delivery Single Document

Transaction code

VL02N

Make the following entries: Field name

Description

R/O/C

User action and values

Outbound delivery

Number of delivery

R



Note

Select Post goods issue

Result The goods issue for the delivery has been posted. The goods issue document has "completed" status. The document flow should appear as follows (Menu: Environment  Document flow): Document Status

Date

Overall Processing

. BP Consign. Fill-up



completed

BP Consignment Deli.



completed

. Picking request



completed

. Confirmation of service



completed

. Confirmation of service



completed

. GI consgmt: lending



completed

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SAP Best Practices

Customer Consignment Process (J58): BPP

Stock Overview after Consignment Fill-Up Use The goods are now in the customer's consignment stock. The stock overview will reflect this transfer of products

Prerequisites A fully processed delivery document exists.

Procedure 1. Access the transaction choosing one of the following navigation options: Menu path

Logistics Materials Management  Inventory Management - Environment - Stock - Stock Overview

Transaction code

MMBE

2. Make the following entries: Field name

Description

Material

Ent./Opt./Dep

User action and values

R

C20040respectively C20050

Plant Stock type selection

Note

BP01 Also select special stocks indicator

√

Execute

Alternatively: F8

Select Customer consignment Choose

Result The stock of 100 pieces has been posted to the Customer C6100. The stock overview for customer consignment of material C20040 as well as C20050 in plant BP01 appears as follows: Stock type

Customer Consignment

Customer Unrestricted use Quality inspection Restricted use

C6100 100.000 0.000 0.000

Alternatively, the consignment stocks can be queried directly via transaction MB58 (Display consgnmt and return. pack. stocks at customer)

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SAP Best Practices

Customer Consignment Process (J58): BPP

Billing for Consignment Fill-Up Use No billing is carried out. Order and delivery status are "completed" after the goods issue.

Consignment Issue At regular intervals, the customer reports either how many articles he has sold, or how many articles are in his current stock (inventory): A corresponding order is entered, which documents the issue from the consignment stock. A billing document is created for the issue from the external stock at the customer’s site.

Consignment Issue Order Use The articles sold by the customer are entered in the corresponding quantities. When an order is entered, an availability check is performed for the material against the customer’s stock. The pricing procedure is carried out as usual.

Prerequisites The required master data (e.g. customer, articles, prices, conditions, batches) must be maintained in the system. The consignment fill-up process has been completed.

Procedure 1. Access the transaction choosing one of the following navigation options: Menu path

Logistics  Sales and Distribution  Sales  Order  Create

Transaction code

VA01

2. Make the following entries: Field name

R/O/C

User action and values

Note

R

KE

Consignment issue

Sales organization

BP01

Sales Org. BP01

Distr. channel

01

Direct sales

Division

01

Product Division 01

Order type

Description

Enter

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SAP Best Practices

Customer Consignment Process (J58): BPP

Sold-to party

R

C6100

Purch. ord. no.

R



Material

R

C20040

Order quantity

R

55

Material

R

C20050

Order quantity

R

100 Enter Save

alternatively: Ctrl + S

Result A complete consignment issue order exists.

Delivery for Consignment Issue Prerequisites A complete consignment issue order exists.

Procedure 1. Access the transaction choosing one of the following navigation options: Menu path

Logistics  Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document  With Reference to Sales Order alternatively: Logistics  Logistics Execution  Outbound Process  Goods Issue for Outbound Delivery - Outbound Delivery  Create  Single Document  With Reference to Sales Order

Transaction code 2.

VL01N

Make the following entries: Field name

Description

Shipping point Selection date

Selection date for the delivery

Order

Number of sales order

R/O/C

User action and values

Note

R

BP01

Shipping Point BP01



Current date + 10 days

R

Enter Save

© SAP AG

alternatively: Ctrl + S

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SAP Best Practices

Customer Consignment Process (J58): BPP

Result A complete delivery exists. Batch determination is done automatically during delivery creation.

Picking FOR CONSIGNMENT ISSUEUse No picking needs to be carried out.

Goods Issue for Consignment Issue Use After the goods have been delivered, the delivery is posted for goods issue. When the goods issue is posted, the transfer from the consignment stock is carried out. This means that the article is no longer the property of the company. Appropriate accounting and controlling documents are generated.

PREREQUISITES The system contains a complete delivery document.

Procedure 2. Access the transaction choosing one of the following navigation options: Menu path

Logistics  Logistics Execution  Outbound Process  Goods Issue for Outbound Delivery  Post Goods Issue  Outb. Delivery Single Doc.

Transaction code

VL02N

2. Make the following entries: Field name

Description

R/O/C

User action and values

Outbound delivery

Number of delivery

R



Note

Select Post goods issue

Result The goods issue for the delivery is posted, and the goods issue document has status "completed", whereas the delivery is still “Being processed”.

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SAP Best Practices

Customer Consignment Process (J58): BPP

Billing for Consignment Issue Use Once the goods issue has been posted, the delivery can be invoiced.

Prerequisites A delivery with goods issue posting is required for billing.

Procedure 3. Access the transaction choosing one of the following navigation options: Menu path

Logistics  Sales and Distribution  Billing  Billing document - Create alternatively: Logistics Logistics Execution  Outbound Process  Goods Issue for Outbound Delivery  Billing  Billing document  Create

Transaction code

VF01

2. Make the following entries: Field name

Description

R/O/C

User action and values

Document

Number of delivery

R



Note

Execute

alternatively: Shift + F1

Save

alternatively: Ctrl + S

Result A billing document has been generated and the delivery status is now completed. The corresponding documents were generated for financial accounting, profitability analysis, and cost center accounting. The stock of 55 pieces of C20040 and 100 pieces of C20050 was posted for goods issue. The current stock overview for material C20040 in plant BP01 appears as follows: Stock type

Customer Consignment

Customer

C6100

Unrestricted use

45.000

Quality inspection

0.000

Restricted use

0.000

© SAP AG

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SAP Best Practices

Customer Consignment Process (J58): BPP

Consignment Pick-up Goods that are not required or sold can be returned from the customer back to the central warehouse. The goods must not be defective. They are posted directly into free stock.

Only goods that still belong to the company can be returned by means of this process. This is not a return scenario in the strict sense of the term, but rather a stock transfer from the consignment store to the central warehouse.

Consignment Pick-Up Order Use The consignment pick-up triggers the return of goods from the customer’s custody. Just as there can be various reasons for the return, the physical inbound delivery of the goods from the customer to the central warehouse can have various features. The customer can write or phone to request that the goods be picked up, or can deliver the goods himself. The return can also be initiated by office-based personnel (for example, call back for expiring or defective articles). When an order is entered, an availability check is performed for the material against the customer’s stock. While the orders are being handled, the shipping point is determined automatically.

An order reason for the consignment pick-up must be entered.

Prerequisites A consignment stock exists for the customer.

Procedure 1. Access the transaction choosing one of the following navigation options: Menu path

Logistics  Sales and Distribution  Sales  Order  Create

Transaction code

VA01

2. Make the following entries: Field name

R/O/C

User action and values

Note

R

KA

Consignment Pick-up

Sales organization

BP01

Sales Org. BP01

Distr. channel

01

Direct sales

Division

01

Product Division 01

Order type

© SAP AG

Description

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SAP Best Practices

Customer Consignment Process (J58): BPP

Enter Sold-to party

R

C6100

Purch. ord. no.

O



Material

R

C20040

Order quantity

R

45

Order reason

R

101Consignment pickup: leftover

Select order reason (variable)

Enter Save

alternatively: Ctrl + S

Result A complete consignment pick-up order exists.

Delivery for Consignment Pick-Up Use A delivery of the type YB2 (returns delivery) will be created. When the delivery is created, a new availability check is performed. Batch is entered manually in the delivery for the returned products.

Prerequisites A complete consignment pick-up order exists.

Procedure 4.

Access the transaction choosing one of the following navigation options: Menu path

Logistics  Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document With Reference to Sales Order alternatively: Logistics Logistics Execution  Outbound Process Goods Issue for Outbound Delivery  Outbound Delivery  Create  Single Document  With Reference to Sales Order

Transaction code

2.

VL01N

Make the following entries:

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SAP Best Practices

Field name

Customer Consignment Process (J58): BPP

Description

Shipping point Selection date

Selection date for the delivery

Order

Number of sales order

R/O/C

User action and values

Note

R

BP01

Shipping Point BP01



Current date

R

Enter

Picking tab

Click the tab ‘Picking’

Batch



Locate the relevant batch in the associated delivery. E.g. Batch can be searched via ‘Batch for Plant Material

Save

alternatively: Ctrl + S

Result The system contains a complete delivery document.

Goods receipt for Consignment Pick-Up Use When the goods issue is posted, the transfer from the consignment stock is carried out at the same time as the direct posting into the free stock of the central warehouse. No quality inspection takes place. No accounting and controlling documents are generated, since this is a transfer within the same plant.

Prerequisites A complete delivery document exists.

Procedure 5. Access the transaction choosing one of the following navigation options: Menu path

Logistics Logistics Execution  Outbound Process - Goods Issue for Outbound Delivery -Post Goods Issue -Outb. Delivery Single Doc.

Transaction code

VL02N

2. Make the following entries: Field name

© SAP AG

Description

R/O/C

User action and values

Note

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SAP Best Practices

Outbound delivery

Customer Consignment Process (J58): BPP

Number of delivery

R



Select Post goods receipt

Result The goods issue for the return delivery has been posted. The goods issue document has "completed" status. The document flow should appear as follows: Document

Date

. Consignment pick-up Returns delivery . GI consgmt: ret delvy

Overall Processing Status completed completed completed

The issue sends the remaining 45 pieces of C20040 back to the distribution center. Consequently, at the end of the scenario, there should be no stock of article C20040 in the customer’s consignment.

Billing for Consignment Pick-Up Use No billing is carried out.

Consignment Return Goods that are sold to end customer (consumer) from consignment customers can be returned back to the consignment customer. The goods must not be defective. They are posted into customer consignment stock.

This is not a consignment pick up scenario in the strict sense of the term, but rather a customer return from the consignment customer though products are still in consignee’s location physically.

Consignment Return Order Use The consignment return triggers the return of goods from the consumer to consignee. When the orders are being handled, the shipping point is determined automatically.

An order reason for the return must be entered.

© SAP AG

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SAP Best Practices

Customer Consignment Process (J58): BPP

Prerequisites A stock must not belong to the company.

Procedure 1. Access the transaction choosing one of the following navigation options: Menu path

Logistics  Sales and Distribution  Sales  Order  Create

Transaction code

VA01

2. Make the following entries: Field name

R/O/C

User action and values

Note

R

KR

Consignment Return

Sales organization

BP01

Sales Org. BP01

Distr. channel

01

Direct sales

Division

01

Product Division 01

Order type

Description

Enter Sold-to party

R

C6100

Purch. ord. no.

R



Material

R

C20040

Order quantity

R

45

Order reason

R

101

Select order reason (variable)

Enter Save

alternatively: Ctrl + S

Result A complete consignment return order exists.

Delivery for Consignment Return Use A delivery of the type YB2 (returns delivery) will be created. When the delivery is created, batch of the returned products must be entered manually.

Prerequisites A complete consignment return order exists.

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SAP Best Practices

Customer Consignment Process (J58): BPP

Procedure 6. Access the transaction choosing one of the following navigation options: Menu path

Logistics  Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document With Reference to Sales Order alternatively: Logistics Logistics Execution  Outbound Process Goods Issue for Outbound Delivery  Outbound Delivery  Create  Single Document  With Reference to Sales Order

Transaction code 2.

VL01N

Make the following entries: Field name

Description

Shipping point Selection date

Selection date for the delivery

Order

Number of sales order

R/O/C

User action and values

Note

R

BP01

Shipping Point BP01



Current date

R

Enter

Picking tab

Click the tab ‘Picking’

Batch



Locate the relevant batch in the associated delivery. E.g. Batch can be searched via ‘Batch for Plant Material’.

Save

alternatively: Ctrl + S

Result The system contains a complete delivery document.

Goods Receipt for Consignment Return Use When the goods issue is posted the stock of the returned products are booked under Customer Consignment Stock.

Prerequisites A return delivery is created.

© SAP AG

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SAP Best Practices

Customer Consignment Process (J58): BPP

Procedure 7. Access the transaction choosing one of the following navigation options: Menu path

Logistics Logistics Execution  Outbound Process - Goods Issue for Outbound Delivery -Post Goods Issue -Outb. Delivery Single Doc.

Transaction code

VL02N

2. Make the following entries: Field name

Description

R/O/C

User action and values

Outbound delivery

Number of delivery

R



Note

Select Post goods receipt

Result The goods receipt for the return delivery has been posted. The goods issue document has "completed" status. The document flow should appear as follows: Document

Date

. Consignment return Returns delivery . GI consgmt: ret delvy

Overall Processing Status being processed completed completed

Release Credit Memo to Billing Purpose/Use Customizing settings are made to ensure that manual release of the order for the bill is necessary. This is done to ensure that the entries are correct.

Procedure 1. Access the transaction using: Menu

Not available in standard SAP menu path

Transaction code

V.23

2. Enter the necessary data. Field name Sales organization

© SAP AG

Description

User action and values

Comment

BP01

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SAP Best Practices

Customer Consignment Process (J58): BPP

SD document

Consignment return order no.

If unknown, skip.

BUTTON Execute CHOOSE Consignment return order no. BUTTON Delete billing block Back Back

Billing for Consignment Return Use Once the goods receipt has been posted, the delivery can be invoiced.

Prerequisites A delivery with goods receipt posting is required for billing.

Procedure 1. Call up the transaction as follows: Menu path

Logistics  Sales and Distribution  Billing  Billing document - Create alternatively: Logistics Logistics Execution  Outbound Process  Goods Issue for Outbound Delivery  Billing  Billing document  Create

Transaction code

VF01

2. Make the following entries: Field name

Description

R/O/C

User action and values

Document

Number of delivery

R



Note

Execute

alternatively: Shift + F1

Save

alternatively: Ctrl + S

Logistics  Sales and distribution  Billing  Billing document  Change ‘Credit memo no.’ R

© SAP AG

button Release to Accounting

Release to FI/CO

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SAP Best Practices

Customer Consignment Process (J58): BPP

O Dialog-box

button Accounting

List of documents in accounting Double-click Accounting document

The various accounts and offsetting entries are listed.

Back

Result A credit memo document has been generated and the delivery status is now completed. The corresponding documents were generated for financial accounting, profitability analysis (if J17 has been installed), and cost center accounting. The stock of 45 pieces was posted to the customer consignment stock again. The stock overview for material C20040 in plant BP01 appears as follows: Stock type

Customer Consignment

Customer

C6100

Unrestricted use

45.000

Quality inspection

0.000

Restricted use

0.000

© SAP AG

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