consignment process.pdf
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4.7 March 2004 English
Customer Consignment Process (J58) Business Process Procedure
SAP AG Neurottstr. 16 69190 Walldorf Germany
SAP Best Practices
Customer Consignment Process (J58): BPP
COPYRIGHT © Copyright 2004 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft®, WINDOWS®, NT®, EXCEL®, Word®, PowerPoint® and SQL Server® are registered trademarks of Microsoft Corporation. IBM®, DB2®, DB2 Universal Database, OS/2®, Parallel Sysplex®, MVS/ESA, AIX®, S/390®, AS/400®, OS/390®, OS/400®, iSeries, pSeries, xSeries, zSeries, z/OS, AFP, Intelligent Miner, WebSphere®, Netfinity®, Tivoli®, Informix and Informix® Dynamic ServerTM are trademarks of IBM Corporation in USA and/or other countries. ORACLE® is a registered trademark of ORACLE Corporation. UNIX®, X/Open®, OSF/1®, and Motif® are registered trademarks of the Open Group. Citrix®, the Citrix logo, ICA®, Program Neighborhood®, MetaFrame®, WinFrame®, VideoFrame®, MultiWin® and other Citrix product names referenced herein are trademarks of Citrix Systems, Inc. HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. JAVA® is a registered trademark of Sun Microsystems, Inc. JAVASCRIPT® is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MarketSet and Enterprise Buyer are jointly owned trademarks of SAP AG and Commerce One. SAP, SAP Logo, R/2, R/3, mySAP, mySAP.com, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies.
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SAP Best Practices
Customer Consignment Process (J58): BPP
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Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation.
Example text
Emphasized words or phrases in body text, titles of graphics and tables.
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Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.
Example text
Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.
Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.
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SAP Best Practices
Customer Consignment Process (J58): BPP
ABBREVIATIONS R
Required entry field (used in the end-user procedures)
O
Optional entry field (used in the end-user procedures)
C
Conditional field (used in the end-user procedures)
© SAP AG
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SAP Best Practices
Customer Consignment Process (J58): BPP
Contents Contents .................................................................................................................................. 5 J58 Customer Consignment Process............................................................................................... 6 Purpose ....................................................................................................................................... 6 Consignment Fill-Up .................................................................................................................... 6 Consignment Fill-Up Order ....................................................................................................... 6 Delivery for Consignment Fill-Up .............................................................................................. 7 Picking for Consignment Fill-Up................................................................................................ 8 Goods Issue for Consignment Fill-Up ..................................................................................... 10 Stock Overview after Consignment Fill-Up.............................................................................. 11 Billing for Consignment Fill-Up................................................................................................ 12 Consignment Issue .................................................................................................................... 12 Consignment Issue Order....................................................................................................... 12 Delivery for Consignment Issue .............................................................................................. 13 Picking FOR CONSIGNMENT ISSUEUse .............................................................................. 14 Goods Issue for Consignment Issue ....................................................................................... 14 Billing for Consignment Issue ................................................................................................. 15 Consignment Pick-up................................................................................................................. 16 Consignment Pick-Up Order................................................................................................... 16 Delivery for Consignment Pick-Up .......................................................................................... 17 Goods receipt for Consignment Pick-Up ................................................................................. 18 Billing for Consignment Pick-Up.............................................................................................. 19 Consignment Return.................................................................................................................. 19 Consignment Return Order..................................................................................................... 19 Delivery for Consignment Return ............................................................................................ 20 Goods Receipt for Consignment Return.................................................................................. 21 Release Credit Memo to Billing............................................................................................... 22 Billing for Consignment Return ............................................................................................... 23
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SAP Best Practices
Customer Consignment Process (J58): BPP
J58 Customer Consignment Process Purpose This scenario describes how finished products and trading goods are handled within a consignment process, i.e. when the products, shipped to the customer are still owned by the company until they are sold by the customer to a third party. The materials, which are usually stored in the customer’s store or warehouse, are posted in a stock (consignment stock) that is assigned to the corresponding customer. This allows the customer’s current stock to be viewed at any time. When billing is carried out, the material prices are posted to the corresponding accounts and cost centers.
Consignment Fill-Up Consignment Fill-Up Order Use Even a consignment fill-up does not represent a real physical sale of goods to a customer the mechanism’s during the order entry are the same as for a standard order entry, e.g. when an order is entered, an availability check is performed for the material, and the shipping point is determined automatically.
Prerequisites The required master data (for example, customer, articles, prices, conditions, batches) must be maintained. To represent the entire process flow of, there must be a sufficient stock quantity of the materials in the corresponding plant (BP01) by installing Building Block J64 or J49 or post initial stock directly.
Procedure 1. Access the activity using one of the following navigation options: Menu path
Logistics Sales and Distribution Sales Order Create
Transaction code
VA01
2. Make the following entries: Field name
R/O/C
User action and values
Note
R
KB
Consignment fill-up
Sales organization
BP01
Sales Org. BP01
Distr. channel
01
Direct sales
Division
01
Product Division 01
Order type
Description
Enter
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SAP Best Practices
Customer Consignment Process (J58): BPP
Sold-to party
R
C6100
Purch. ord. no.
R
Material
R
C20040
Order quantity
R
100
Material
R
C20050
Order quantity
R
100 Enter Save
alternatively: Ctrl + S
Result A complete consignment fill-up order exists. Note that the sales order does not contain any pricing conditions (different from zero).
Delivery for Consignment Fill-Up Use When the delivery is created, a new availability check is performed.
Prerequisites A complete consignment fill-up order exists.
Procedure 1.
Access the transaction choosing one of the following navigation options: Menu path
Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document With Reference to Sales Order alternatively: Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Create Single Document With Reference to Sales Order
Transaction code 2.
VL01N
Make the following entries: Field name
Description
Shipping point Selection date
© SAP AG
Selection date for the delivery
R/O/C
User action and values
Note
R
BP01
Shipping Point BP01
Current date + 10 days
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SAP Best Practices
Order
Customer Consignment Process (J58): BPP
Number of sales order
R
Enter Save
alternatively: Ctrl + S
Result The system contains a complete delivery document.
Picking for Consignment Fill-Up Use As the picking quantities reflect the physically picked quantities of specific batches transferred to the customer’s site, the batch determination has to be carried out before the picking quantity can be entered. The batch determination may be triggered automatically during delivery creation or manually. Usually automatic batch determination will be carried out automatically. However, if no batch matches the selection criteria, the batch determination can be triggered manually. The following scenario will explain the manually triggered batch determination.
Prerequisites The system contains a complete delivery document.
Procedure 1. Access the transaction choosing one of the following navigation options: Menu path
Logistics Logistics Execution - Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Change Single Document
Transaction code
VL02N
2. Make the following entries: Field name
Description
R/O/C
User action and values
Outbound delivery
Number of delivery
R
Enter Menu Goto Item Batch split Choose New batch determination
Batch
Screen: Field name
Batch Determination SD: Select BatchesBatch Determination: Description
Req./Opt. /Dep.
User action and values
Comment
Choose Selection criteria (optional you can also create your own selection criteria)
© SAP AG
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Note
SAP Best Practices
Customer Consignment Process (J58): BPP
Enter Choose Strategy info... Sort rule
023_001S
FIFO expiration date, shelf life
Sort: MHD / Exp. Date
All available batches are displayed. Cancel Choose Copy
The proposed (or entered) quantities per batch are copied into the delivery document
Back
Picking quantity: Field name
Description
R/O/C
User action and values
Display batch structure
Select Batch Split Indicator
C20040
100
C20050
100
Note
Batch Pick Quantity
Enter
Overall status picking to C = fully picked
Save
Result A fully processed picking document exists (overall status picking: C = fully picked)
© SAP AG
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SAP Best Practices
Customer Consignment Process (J58): BPP
Goods Issue for Consignment Fill-Up Use After the goods have been picked, the delivery is posted for goods issue. When the goods issue is posted, the transfer to the consignment stock is carried out. No accounting and controlling documents are generated, since this is a transfer within the same plant (even though the product is no longer physically stored in the warehouse but shipped to the customer site).
Prerequisites A fully processed picking document exists (overall status picking to C = fully picked)
Procedure 1.
2.
Access the transaction choosing one of the following navigation options: Menu path
Logistics Logistics Execution Outbound Process - Goods Issue for Outbound Delivery - Post Goods Issue - Outbound. Delivery Single Document
Transaction code
VL02N
Make the following entries: Field name
Description
R/O/C
User action and values
Outbound delivery
Number of delivery
R
Note
Select Post goods issue
Result The goods issue for the delivery has been posted. The goods issue document has "completed" status. The document flow should appear as follows (Menu: Environment Document flow): Document Status
Date
Overall Processing
. BP Consign. Fill-up
completed
BP Consignment Deli.
completed
. Picking request
completed
. Confirmation of service
completed
. Confirmation of service
completed
. GI consgmt: lending
completed
© SAP AG
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SAP Best Practices
Customer Consignment Process (J58): BPP
Stock Overview after Consignment Fill-Up Use The goods are now in the customer's consignment stock. The stock overview will reflect this transfer of products
Prerequisites A fully processed delivery document exists.
Procedure 1. Access the transaction choosing one of the following navigation options: Menu path
Logistics Materials Management Inventory Management - Environment - Stock - Stock Overview
Transaction code
MMBE
2. Make the following entries: Field name
Description
Material
Ent./Opt./Dep
User action and values
R
C20040respectively C20050
Plant Stock type selection
Note
BP01 Also select special stocks indicator
√
Execute
Alternatively: F8
Select Customer consignment Choose
Result The stock of 100 pieces has been posted to the Customer C6100. The stock overview for customer consignment of material C20040 as well as C20050 in plant BP01 appears as follows: Stock type
Customer Consignment
Customer Unrestricted use Quality inspection Restricted use
C6100 100.000 0.000 0.000
Alternatively, the consignment stocks can be queried directly via transaction MB58 (Display consgnmt and return. pack. stocks at customer)
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SAP Best Practices
Customer Consignment Process (J58): BPP
Billing for Consignment Fill-Up Use No billing is carried out. Order and delivery status are "completed" after the goods issue.
Consignment Issue At regular intervals, the customer reports either how many articles he has sold, or how many articles are in his current stock (inventory): A corresponding order is entered, which documents the issue from the consignment stock. A billing document is created for the issue from the external stock at the customer’s site.
Consignment Issue Order Use The articles sold by the customer are entered in the corresponding quantities. When an order is entered, an availability check is performed for the material against the customer’s stock. The pricing procedure is carried out as usual.
Prerequisites The required master data (e.g. customer, articles, prices, conditions, batches) must be maintained in the system. The consignment fill-up process has been completed.
Procedure 1. Access the transaction choosing one of the following navigation options: Menu path
Logistics Sales and Distribution Sales Order Create
Transaction code
VA01
2. Make the following entries: Field name
R/O/C
User action and values
Note
R
KE
Consignment issue
Sales organization
BP01
Sales Org. BP01
Distr. channel
01
Direct sales
Division
01
Product Division 01
Order type
Description
Enter
© SAP AG
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SAP Best Practices
Customer Consignment Process (J58): BPP
Sold-to party
R
C6100
Purch. ord. no.
R
Material
R
C20040
Order quantity
R
55
Material
R
C20050
Order quantity
R
100 Enter Save
alternatively: Ctrl + S
Result A complete consignment issue order exists.
Delivery for Consignment Issue Prerequisites A complete consignment issue order exists.
Procedure 1. Access the transaction choosing one of the following navigation options: Menu path
Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document With Reference to Sales Order alternatively: Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery - Outbound Delivery Create Single Document With Reference to Sales Order
Transaction code 2.
VL01N
Make the following entries: Field name
Description
Shipping point Selection date
Selection date for the delivery
Order
Number of sales order
R/O/C
User action and values
Note
R
BP01
Shipping Point BP01
Current date + 10 days
R
Enter Save
© SAP AG
alternatively: Ctrl + S
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SAP Best Practices
Customer Consignment Process (J58): BPP
Result A complete delivery exists. Batch determination is done automatically during delivery creation.
Picking FOR CONSIGNMENT ISSUEUse No picking needs to be carried out.
Goods Issue for Consignment Issue Use After the goods have been delivered, the delivery is posted for goods issue. When the goods issue is posted, the transfer from the consignment stock is carried out. This means that the article is no longer the property of the company. Appropriate accounting and controlling documents are generated.
PREREQUISITES The system contains a complete delivery document.
Procedure 2. Access the transaction choosing one of the following navigation options: Menu path
Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Post Goods Issue Outb. Delivery Single Doc.
Transaction code
VL02N
2. Make the following entries: Field name
Description
R/O/C
User action and values
Outbound delivery
Number of delivery
R
Note
Select Post goods issue
Result The goods issue for the delivery is posted, and the goods issue document has status "completed", whereas the delivery is still “Being processed”.
© SAP AG
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SAP Best Practices
Customer Consignment Process (J58): BPP
Billing for Consignment Issue Use Once the goods issue has been posted, the delivery can be invoiced.
Prerequisites A delivery with goods issue posting is required for billing.
Procedure 3. Access the transaction choosing one of the following navigation options: Menu path
Logistics Sales and Distribution Billing Billing document - Create alternatively: Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Billing Billing document Create
Transaction code
VF01
2. Make the following entries: Field name
Description
R/O/C
User action and values
Document
Number of delivery
R
Note
Execute
alternatively: Shift + F1
Save
alternatively: Ctrl + S
Result A billing document has been generated and the delivery status is now completed. The corresponding documents were generated for financial accounting, profitability analysis, and cost center accounting. The stock of 55 pieces of C20040 and 100 pieces of C20050 was posted for goods issue. The current stock overview for material C20040 in plant BP01 appears as follows: Stock type
Customer Consignment
Customer
C6100
Unrestricted use
45.000
Quality inspection
0.000
Restricted use
0.000
© SAP AG
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SAP Best Practices
Customer Consignment Process (J58): BPP
Consignment Pick-up Goods that are not required or sold can be returned from the customer back to the central warehouse. The goods must not be defective. They are posted directly into free stock.
Only goods that still belong to the company can be returned by means of this process. This is not a return scenario in the strict sense of the term, but rather a stock transfer from the consignment store to the central warehouse.
Consignment Pick-Up Order Use The consignment pick-up triggers the return of goods from the customer’s custody. Just as there can be various reasons for the return, the physical inbound delivery of the goods from the customer to the central warehouse can have various features. The customer can write or phone to request that the goods be picked up, or can deliver the goods himself. The return can also be initiated by office-based personnel (for example, call back for expiring or defective articles). When an order is entered, an availability check is performed for the material against the customer’s stock. While the orders are being handled, the shipping point is determined automatically.
An order reason for the consignment pick-up must be entered.
Prerequisites A consignment stock exists for the customer.
Procedure 1. Access the transaction choosing one of the following navigation options: Menu path
Logistics Sales and Distribution Sales Order Create
Transaction code
VA01
2. Make the following entries: Field name
R/O/C
User action and values
Note
R
KA
Consignment Pick-up
Sales organization
BP01
Sales Org. BP01
Distr. channel
01
Direct sales
Division
01
Product Division 01
Order type
© SAP AG
Description
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SAP Best Practices
Customer Consignment Process (J58): BPP
Enter Sold-to party
R
C6100
Purch. ord. no.
O
Material
R
C20040
Order quantity
R
45
Order reason
R
101Consignment pickup: leftover
Select order reason (variable)
Enter Save
alternatively: Ctrl + S
Result A complete consignment pick-up order exists.
Delivery for Consignment Pick-Up Use A delivery of the type YB2 (returns delivery) will be created. When the delivery is created, a new availability check is performed. Batch is entered manually in the delivery for the returned products.
Prerequisites A complete consignment pick-up order exists.
Procedure 4.
Access the transaction choosing one of the following navigation options: Menu path
Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document With Reference to Sales Order alternatively: Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Create Single Document With Reference to Sales Order
Transaction code
2.
VL01N
Make the following entries:
© SAP AG
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SAP Best Practices
Field name
Customer Consignment Process (J58): BPP
Description
Shipping point Selection date
Selection date for the delivery
Order
Number of sales order
R/O/C
User action and values
Note
R
BP01
Shipping Point BP01
Current date
R
Enter
Picking tab
Click the tab ‘Picking’
Batch
Locate the relevant batch in the associated delivery. E.g. Batch can be searched via ‘Batch for Plant Material
Save
alternatively: Ctrl + S
Result The system contains a complete delivery document.
Goods receipt for Consignment Pick-Up Use When the goods issue is posted, the transfer from the consignment stock is carried out at the same time as the direct posting into the free stock of the central warehouse. No quality inspection takes place. No accounting and controlling documents are generated, since this is a transfer within the same plant.
Prerequisites A complete delivery document exists.
Procedure 5. Access the transaction choosing one of the following navigation options: Menu path
Logistics Logistics Execution Outbound Process - Goods Issue for Outbound Delivery -Post Goods Issue -Outb. Delivery Single Doc.
Transaction code
VL02N
2. Make the following entries: Field name
© SAP AG
Description
R/O/C
User action and values
Note
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SAP Best Practices
Outbound delivery
Customer Consignment Process (J58): BPP
Number of delivery
R
Select Post goods receipt
Result The goods issue for the return delivery has been posted. The goods issue document has "completed" status. The document flow should appear as follows: Document
Date
. Consignment pick-up Returns delivery . GI consgmt: ret delvy
Overall Processing Status completed completed completed
The issue sends the remaining 45 pieces of C20040 back to the distribution center. Consequently, at the end of the scenario, there should be no stock of article C20040 in the customer’s consignment.
Billing for Consignment Pick-Up Use No billing is carried out.
Consignment Return Goods that are sold to end customer (consumer) from consignment customers can be returned back to the consignment customer. The goods must not be defective. They are posted into customer consignment stock.
This is not a consignment pick up scenario in the strict sense of the term, but rather a customer return from the consignment customer though products are still in consignee’s location physically.
Consignment Return Order Use The consignment return triggers the return of goods from the consumer to consignee. When the orders are being handled, the shipping point is determined automatically.
An order reason for the return must be entered.
© SAP AG
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SAP Best Practices
Customer Consignment Process (J58): BPP
Prerequisites A stock must not belong to the company.
Procedure 1. Access the transaction choosing one of the following navigation options: Menu path
Logistics Sales and Distribution Sales Order Create
Transaction code
VA01
2. Make the following entries: Field name
R/O/C
User action and values
Note
R
KR
Consignment Return
Sales organization
BP01
Sales Org. BP01
Distr. channel
01
Direct sales
Division
01
Product Division 01
Order type
Description
Enter Sold-to party
R
C6100
Purch. ord. no.
R
Material
R
C20040
Order quantity
R
45
Order reason
R
101
Select order reason (variable)
Enter Save
alternatively: Ctrl + S
Result A complete consignment return order exists.
Delivery for Consignment Return Use A delivery of the type YB2 (returns delivery) will be created. When the delivery is created, batch of the returned products must be entered manually.
Prerequisites A complete consignment return order exists.
© SAP AG
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SAP Best Practices
Customer Consignment Process (J58): BPP
Procedure 6. Access the transaction choosing one of the following navigation options: Menu path
Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document With Reference to Sales Order alternatively: Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Create Single Document With Reference to Sales Order
Transaction code 2.
VL01N
Make the following entries: Field name
Description
Shipping point Selection date
Selection date for the delivery
Order
Number of sales order
R/O/C
User action and values
Note
R
BP01
Shipping Point BP01
Current date
R
Enter
Picking tab
Click the tab ‘Picking’
Batch
Locate the relevant batch in the associated delivery. E.g. Batch can be searched via ‘Batch for Plant Material’.
Save
alternatively: Ctrl + S
Result The system contains a complete delivery document.
Goods Receipt for Consignment Return Use When the goods issue is posted the stock of the returned products are booked under Customer Consignment Stock.
Prerequisites A return delivery is created.
© SAP AG
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SAP Best Practices
Customer Consignment Process (J58): BPP
Procedure 7. Access the transaction choosing one of the following navigation options: Menu path
Logistics Logistics Execution Outbound Process - Goods Issue for Outbound Delivery -Post Goods Issue -Outb. Delivery Single Doc.
Transaction code
VL02N
2. Make the following entries: Field name
Description
R/O/C
User action and values
Outbound delivery
Number of delivery
R
Note
Select Post goods receipt
Result The goods receipt for the return delivery has been posted. The goods issue document has "completed" status. The document flow should appear as follows: Document
Date
. Consignment return Returns delivery . GI consgmt: ret delvy
Overall Processing Status being processed completed completed
Release Credit Memo to Billing Purpose/Use Customizing settings are made to ensure that manual release of the order for the bill is necessary. This is done to ensure that the entries are correct.
Procedure 1. Access the transaction using: Menu
Not available in standard SAP menu path
Transaction code
V.23
2. Enter the necessary data. Field name Sales organization
© SAP AG
Description
User action and values
Comment
BP01
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SAP Best Practices
Customer Consignment Process (J58): BPP
SD document
Consignment return order no.
If unknown, skip.
BUTTON Execute CHOOSE Consignment return order no. BUTTON Delete billing block Back Back
Billing for Consignment Return Use Once the goods receipt has been posted, the delivery can be invoiced.
Prerequisites A delivery with goods receipt posting is required for billing.
Procedure 1. Call up the transaction as follows: Menu path
Logistics Sales and Distribution Billing Billing document - Create alternatively: Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Billing Billing document Create
Transaction code
VF01
2. Make the following entries: Field name
Description
R/O/C
User action and values
Document
Number of delivery
R
Note
Execute
alternatively: Shift + F1
Save
alternatively: Ctrl + S
Logistics Sales and distribution Billing Billing document Change ‘Credit memo no.’ R
© SAP AG
button Release to Accounting
Release to FI/CO
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SAP Best Practices
Customer Consignment Process (J58): BPP
O Dialog-box
button Accounting
List of documents in accounting Double-click Accounting document
The various accounts and offsetting entries are listed.
Back
Result A credit memo document has been generated and the delivery status is now completed. The corresponding documents were generated for financial accounting, profitability analysis (if J17 has been installed), and cost center accounting. The stock of 45 pieces was posted to the customer consignment stock again. The stock overview for material C20040 in plant BP01 appears as follows: Stock type
Customer Consignment
Customer
C6100
Unrestricted use
45.000
Quality inspection
0.000
Restricted use
0.000
© SAP AG
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