Configuration Steps in SAP FICA (1)

Configuration Steps in ‘SAP FICA’ Configuration Steps in ‘SAP FICA’ ************************************* This post will describe you briefly, which basic configuration steps to be followed for SAP FICA module implementation. Other detailed configuration & business transaction related posts would be updated separately in same blog. Start With Organizational Structure:01 Set up Company Codes for Contract Accounts Receivable and Payable Financial Accounting(new) – Contract Accounts Receivable and Payable – Organizational Units- Set Up Company Codes for Contract Accounts Receivable and IMG Access path Payable Transaction Code: SPRO Define the company codes that want to use in Contract Description: Accounts Receivable and Payable. Assign the attributes required for controlling postings in Contract Accounts Receivable and Payable to each Configuration Instructions company code Client dependency: Yes _________________________________________________________________________________ 02 Define Company Code Groups Financial Accounting(new)- Contract Accounts Receivable and Payable – Organizational Units- Define Company Code Groups IMG Access path Transaction Code: SPRO Define the company codes to be used for posting to the contract account. These company codes are Description: summarized in company code groups Define a company code group for each combination. Configuration Instructions The groups must not overlap. Client dependency: Yes _________________________________________________________________________________ 03 Assign Company Codes to Company Code Groups Financial Accounting(new)- Contract Accounts Receivable and Payable – Organizational Units- Assign IMG Access path Company Codes to Company Code Groups Transaction Code: SPRO Assign the required company codes to the company Description: code groups that defined in the previous activity. Configuration Instructions e.g. Co Code 1010 to Co Code Group 1010 Client dependency: Yes ____________________________________________________________________________ 04 Application Area Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Application IMG Access path Area Transaction Code: SPRO The application area active within the client. As a rule use one application area, such as the application area Description: “Utility company”. Configuration Instructions e.g. “R” for Utility company as per the client domain. Client dependency: Yes _________________________________________________________________________________ 05 Define Number Ranges Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Contract AccountsNumber Ranges and Contract Account Categories- Define IMG Access path Number Ranges Transaction Code: SPRO In the following activities, will create definitions for number Description: ranges and contract account categories. Configuration Instructions Define the “From Number” to “To Number” range. Client dependency: Yes _____________________________________________________________________________ 06 Configure Contract Acct Categories and Assign Number Ranges Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Contract Accounts- Number Ranges and Contract Account Categories-Configure IMG Access path Contract Acct Categories and Assign Number Ranges Transaction Code: SPRO Define contract account categories for the contract account. The defined contract account categories are assigned to contract accounts when contract account master data is Description: created. Configuration e.g. “01” for IS-U Contract Account,”02” for Collective Bill Instructions Account. Client dependency: Yes _________________________________________________________________________________ 07 Define Sender Structure Financial Accounting(new)- Contract Accounts IMG Access path Receivable and Payable – Basic Functions- Contract

Configuration Steps in ‘SAP FICA’ Accounts- Data Transfer- Define Sender Structure Transaction Code: SPRO Define the structure for external data.Also create an assignment between the structure of external data and the transfer program. It is important to assign a transfer Description: category. Configuration Instructions Enter sender structure & sender structure text. Client dependency: Yes _________________________________________________________________________________ 08 Account Determination IDs for Contracts Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Contract Accounts- Define Account Determination IDs for IMG Access path Contracts Transaction Code: SPRO Define the account determination ID for contracts in connection with a company code and a division. The account determination ID is needed along with the company code, the division, the main transaction and the sub-transaction for determining a G/L account in Description: automatic account determination. e.g. Define account determination ID 01 along with company code 1010 and division 01 for Local Configuration Instructions customers. Client dependency: Yes _________________________________________________________________________________ 09 Define Account Determination IDs for Contract Accounts Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Contract Accounts- Define Account Determination IDs for IMG Access path Contract Accounts Transaction Code: SPRO In the following IMG step, Define the account determination ID for contract accounts. The account determination ID is used for determining a G/L account Description: during automatic account determination. Configuration Instructions e.g. Account determination “01” for Local Customer. Client dependency: Yes _________________________________________________________________________________ 10 Maintain Central Settings for Posting Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Basic Settings- Maintain Central IMG Access path Settings for Posting Transaction Code: SPRO In this activity define whether use certain functions for posting and editing documents. Whether or not require these functions depends on which business Description: transactions for posting.  Find out whether the functions offered are required for company. Configuration Instructions  Select the functions require. _________________________________________________________________________________ 11 Maintain User-Specific Posting Settings Financial Accounting(new)- Contract Accounts Receivable and Payable - Basic Functions- Postings and Documents- Basic Settings- Maintain User-Specific IMG Access path Posting Settings Transaction Code: SPRO Description: Maintain User Specific Settings for Posting Configuration Instructions Chose the user name & select manual posting. _________________________________________________________________________________ 12 Maintain Document Number Ranges Financial Accounting(new)- Contract Accounts Receivable and Payable - Basic Functions-Postings and Documents- Basic Settings- Maintain Document IMG Access path Number Ranges Transaction Code: FPN1 In this activity, maintain the number ranges that are used for posting documents. In the “Maintain document types” activity, assign the number ranges to the Description: document types. Analyze the documents posted up until now and establish how many documents were posted for each year and each document type. Then create number Configuration Instructions ranges accordingly, so that they cover several years. _________________________________________________________________________________

Configuration Steps in ‘SAP FICA’ 13 Define Lock Reasons for Posting Locks Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions-Postings and Documents- Basic Settings- Define Lock Reasons IMG Access path for Posting Locks Transaction Code: SPRO In this activity Define posting lock reasons. The lock reasons defined can be assigned at the contract account/ business partner level in the master record of the contract account. Posting locks in the clearing lock category can also be entered in the line item and prevent the line item from Description: being cleared Check the standard lock reasons and change, if Configuration Instructions necessary. _________________________________________________________________________________ 14 Maintain Document Types and Assign Number Ranges Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions – Postings and Documents- Document- Maintain Document Assignments- Document Types-Maintain Document IMG Access path Types and Assign Number Ranges Transaction Code: SPRO In this activity maintain the document types for business transactions in contract accounts receivable/payable.Document types differentiate different business transactions. The number ranges assigned to them also control the way documents are stored. During document posting, the system determines the document number from these number Description: ranges. Check and where necessary change these predefined Configuration Instructions document types. _________________________________________________________________________________ 15 Document Type Specifications for Collective Bills Financial Accounting(new)- Contract Accounts Receivable and Payable - Basic Functions – Postings and Documents- Document- Maintain Document Assignments- Document Types-Maintain the Document IMG Access path Type Specifications for Collective Bills Transaction Code: SPRO In this activity, define the document type for the Description: document that is created when post a collective bill. Maintain the document type for the collective bill Configuration Instructions document. _________________________________________________________________________________ 16 Document Types for Invoicing Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Document- Maintain Document Assignments- Document Types- Maintain Default IMG Access path Document Types for Invoicing Transaction Code: SPRO In this step, define document types for invoicing. maintain document types for: Invoicing document, Budget Interest calculation documents, Cash security deposit interest calculation, SD billing documents (provided to the billing, SD billing document, Debit Description: entry documents etc. Configuration Instructions Maintain the document type for the invoice document. _________________________________________________________________________________ 17 Document Types for Invoicing Reversal Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Document- Maintain Document Assignments- Document Types- Maintain Default IMG Access path Document Types for Invoicing Reversal Transaction Code: SPRO In this IMG activity, define the document type and an alternate document type for the document that is Description: created during an invoicing reversal. Maintain the document type and the alternate document Configuration Instructions type for the invoicing reversal document. _________________________________________________________________________________ 18 Document Types for Consumption and Partial Bills Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions – Postings IMG Access path and Documents- Document- Maintain Document

Configuration Steps in ‘SAP FICA’

Transaction Code:

Description:

Assignments- Document Types- Maintain Standard Document Types for Consumption and Partial Bills SPRO In this IMG activity, Define the document types for consumption billing and partial billing. When the generate joint bills for consumption and partial bills, Maintain the document types for the contract accounting document for consumption billing, partial billing, budget billing clearing, clearing, interest calculation, and cash security deposit interest calculation documents, as well as for invoices from SD billing documents and other debit entries resulting from statistical documents. Maintain the document type for the  Contract accounting document from consumption billing 

Contract accounting document from partial billing



Clearing document



Interest calculation document



Document for interest on cash security deposit



Billing document from SD billing document

Configuration Instructions  Debit entry from statistical documents _________________________________________________________________________________ 19 Sales/Purchase Tax Determination Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Maintain Document Assignments – IMG Access path Define Sales/Purchase Tax Determination Transaction Code: SPRO Define the tax on sales and purchases determination code and assign this to the corresponding tax on sales and purchases codes of the component Financial Accounting. In contrast to the tax on sales and purchases codes (FI), for the tax on sales and purchases determination codes can define the start of Description: the validity. Define the tax on sales and purchases determination code and assign this to the corresponding tax on sales and purchases codes of the componentFinancial Configuration Instructions Accounting (FI) _________________________________________________________________________________ 20 Maintain Main Transactions Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Document- Maintain Document IMG Access path Assignments – Maintain Main Transactions Transaction Code: SPRO Description: Define Main Transaction Configuration Enter new 4 digit Main Transaction and respective Instructions description _________________________________________________________________________________ 21 Maintain Sub Transactions Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and DocumentsDocument- Maintain Document Assignments – Maintain Sub IMG Access path Transactions Transaction Code: SPRO Define Sub Transaction for the Corresponding Main Description: Transaction Configuration Instructions Enter new 4 digit Sub Transaction with the Main Transaction. _________________________________________________________________________________ 22 Transactions for Charges IS-U Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions – Postings and DocumentsDocument- Maintain Document Assignments-Maintain IMG Access path Transactions for IS-U- Maintain Transactions for Charges Transaction Code: SPRO Define the main transactions and sub transactions for Description: charges. Here you specify MT-ST combination to determine the Configuration Instructions postings (Actual / Statistical). _________________________________________________________________________________ 23 CO Account Assignment Keys Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and DocumentsIMG Access path Document -Define Account Assignments for Automatic

Configuration Steps in ‘SAP FICA’ Postings- Define CO Account Assignment Keys Transaction Code: SPRO In this activity ,define short keys that provide information on account assignments for cost accounting (such as the cost Description: centre), in conjunction with the company code Define the account assignment key Cost Center / Profit Configuration Instructions Center. _________________________________________________________________________________ 24 Store CO Account Determination Key Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and DocumentsDocument -Define Account Assignments for Automatic Postings – Store CO Account Determination Key for IS-U IMG Access path Contracts Transaction Code: SPRO Define the CO account assignment key that is used together with the company code to derive account assignments for Description: cost accounting (like the cost centre). Configuration Map the account assignment key with the company code Instructions and cost center _________________________________________________________________________________ 25 Maintain Payment Terms Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and DocumentsIMG Access path Document – Maintain Payment Terms Transaction Code: SPRO In the following section, maintain the payment terms. The rules for determining the due dates are copied as payment terms from the Financial Accounting (new) (FI) component.Carry out different assignments for incoming and outgoing payments. Make a calendar assignment which will Description: then be valid for both incoming and outgoing payments. Configuration e.g. Enter Payment term & Name such as “P001” for Local Instructions Customers. _________________________________________________________________________________ 26 Define List Category for Account Balance Financial Accounting(new)- Contract Accounts Receivable and Payable - Basic Functions- Account IMG Access path Balance Display- Define List Category Transaction Code: SPRO Description: Define Display list for Account Balance Enter  List Type Configuration Instructions  Text _________________________________________________________________________________ 27 Define Line Layout Variants for Account Balance Financial Accounting(new)- Contract Accounts Receivable and Payable - Basic Functions- Account Balance Display- Define Line Layout Variants for IMG Access path Account Balance Transaction Code: SPRO Define line layout Variant for Account Balance DisplayDefine totals variants. Specify subsequent variants for each total variant so as to display variants which are well-suited to each other in a hierarchy. Description: Specify both using the attributes for a variant. Check and, if required, change the standard line layout Configuration Instructions variants.Create line layout variants if necessary. _________________________________________________________________________________ 28 Number Ranges for Security Deposits Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsSecurity Deposits- Define Number Ranges for Security IMG Access path Deposits Transaction Code: SPRO Description: Define Number Ranges for Security Deposits. Enter the number range “From Number” to “To Configuration Instructions Number”. _________________________________________________________________________________ 29 Define General Parameters for Security Deposits Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsSecurity Deposits -Define General Parameters for IMG Access path Security Deposits Transaction Code: SPRO Define a number range that uses internal number assignment, and a document type with which the Description: request document is posted when cash security

Configuration Steps in ‘SAP FICA’ payments are made. Assign the number range define in pervious activityAlso Configuration Instructions assign the document type _________________________________________________________________________________ 30 Request Reasons for Securities Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions-Security DepositsIMG Access path Define Request Reasons for Securities Transaction Code: SPRO Description: Define Request Reasons for Securities Deposits. Define security deposit reason code and their description. Configuration Such as “P001” is for connection cost deposit –Local Instructions Customers. _________________________________________________________________________________ 31 Status of Noncash Security Deposits Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsSecurity Deposits- Define Status of Noncash Security IMG Access path Deposits Transaction Code: SPRO Description: Define Status of Noncash Security Deposits e.g. Define the additional statuses required in the system , such as “10” is for Bank Guarantee / LOC Configuration Instructions received – Local Customers. _________________________________________________________________________________ 32 Noncash Security Deposit Categories Financial Accounting(new)- Contract Accounts Receivable and Payable - Business TransactionsSecurity Deposits- Define Noncash Security Deposit IMG Access path Categories Transaction Code: SPRO In this activity, define the categories of non-cash Description: security deposit. Define the categories code and their description. E.g. “P1” is for Bank Guarantee – Local Customers & P2 for Configuration Instructions LOC. _________________________________________________________________________________ 33 Reversal Reasons for Security Deposits Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsSecurity Deposits- Define Reversal Reasons for IMG Access path Security Deposits Transaction Code: SPRO Description: Define the reversal reasons for cash security deposits. Configuration Instructions Define reasons code and text (description). _________________________________________________________________________________ 34 Cash Desk/Cash Journal Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- PaymentsProcessing Incoming and Outgoing Payments- Cash Desk/Cash Journal-Maintain Specifications for Cash IMG Access path Desk/Cash Journal Transaction Code: SPRO In this activity, activate the cash journal and make settings for the following basic functions of the cash journal:  Application of user roles to the cash journal functions Description:



Cash desk closing



Chose application area

 Select general control parameter Configuration  Select option for printing receipt Instructions _________________________________________________________________________________ 35 Define Cash Desk Clearing Accounts Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- PaymentsProcessing Incoming and Outgoing Payments- Cash IMG Access path Desk/Cash Journal-Define Cash Desk Clearing Accounts Transaction Code: SPRO In this activity ,define cash desk clearing accounts for the cash desk for the following payment types:  Incoming and outgoing cash payment

Description:



Incoming and outgoing check payment

The cash desk clearing accounts must be maintained in the Configuration Instructions IMG activity Define Bank Clearing Accounts for Payment Lot. _________________________________________________________________________________ 36 Default Account Assignments IMG Access path Financial Accounting(new)- Contract Accounts Receivable

Configuration Steps in ‘SAP FICA’

Transaction Code:

and Payable – Business Transactions- PaymentsProcessing Incoming and Outgoing Payments- Cash Desk/Cash Journal- Define Default Account Assignments SPRO In this activity, enter the default values for postings using the cash journal or a cash desk. These values include the profit center.

Description: Configuration Instructions Enter the branch name, Cash counter and profit centre. _________________________________________________________________________________ 37 Document Type for Payment Category Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsPayments- Processing Incoming and Outgoing Payments- Cash Desk/Cash Journal-Define Document Type for Payment Category IMG Access path Transaction Code: FQH2 In this activity, for each company code and payment category define a document type. The document type is used on entry of a payment in the cash desk or on Description: posting of special documents in the cash journal. Configuration Instructions Assign the document type with the payment category. _________________________________________________________________________________ 38 Master Data for Cash Journal Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- PaymentsProcessing Incoming and Outgoing Payments- Cash IMG Access path Desk/Cash Journal-Define Master Data for Cash Journal Transaction Code: FPCJM Define the master data for the cash journal, such as counter Description: number, branch & description as cash desk name. Configuration Instructions Maintain Cash Desk Matrix as per the requirement. _________________________________________________________________________________ 39 Posting Cash Desk Deposits and Withdrawals Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- PaymentsProcessing Incoming and Outgoing Payments- Cash Desk/Cash Journal-Cash Journal: Specifications for Posting IMG Access path Cash Desk Deposits and Withdrawals Transaction Code: FQH1 In this activity, define the accounts for withdrawal and deposit postings per company code, branch, payment Description: category, payment type, and bank clearing account. Make sure that enter the cash desk clearing accounts that Configuration enter here in the activity Define Bank Clearing Accounts for Instructions Payment Lots. _________________________________________________________________________________ 40 Number Ranges for Receipt Printing Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsPayments- Processing Incoming and Outgoing Payments- Receipt Management-Maintain Number IMG Access path Ranges for Receipt Printing Transaction Code: FPNRPT In this activity, check whether the number ranges for receipt printing has been created correctly in the system. If receipts are printed in receipt management, the program requires at least number range 01 to Description: assign receipt numbers automatically: Configuration Instructions Enter the “From Number” to “To Number” range. _________________________________________________________________________________ 41 Reasons for Repeat Print Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsPayments- Processing Incoming and Outgoing Payments- Receipt Management- Define Reasons for IMG Access path Repeat Print Transaction Code: SPRO In this activity, define the reasons for repeating the receipt print. Dependent on these reasons, determine which receipt form is to be used for printing. In addition, Description: for each repeat print reason, Configuration Instructions Assign the application form for duplicate receipt printing. _________________________________________________________________________________ 42 Default Values for Payment Lot Financial Accounting(new)- Contract Accounts IMG Access path Receivable and Payable – Business Transactions-

Configuration Steps in ‘SAP FICA’ Payments- Processing Incoming and Outgoing Payments- Define Default Values for Payment Lot Transaction Code: SPRO In this activity define a document type, a clearing reason and up to three selection types. These specifications are proposed when entering payment lots Description: and used for posting the clearing documents Define document type, clearing reason & selection Configuration Instructions category such business partner, contract account _________________________________________________________________________________ 43 Default Values for Check Lot Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsPayments- Processing Incoming and Outgoing IMG Access path Payments- Define Default Values for Check Lot Transaction Code: FQ1031 In this activity, define a document type, a clearing reason and up to three selection categories. These entries are proposed as default when creating check Description: lots and used for posting clearing documents. Select document type, clearing reason and selection Configuration Instructions category such business partner, contract account. _________________________________________________________________________________ 44 Bank Clearing Accounts for Payment Lots Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- PaymentsProcessing Incoming and Outgoing Payments- Define Bank IMG Access path Clearing Accounts for Payment Lots Transaction Code: SPRO Description: Define Bank Clearing Accounts for Payment Lots. Configuration Instructions Map the bank clearing account with the house bank. _________________________________________________________________________________ 45 Define Clarification Account Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsPayments- Processing Incoming and Outgoing IMG Access path Payments- Define Clarification Account Transaction Code: FQZJ In this activity define an interim account differentiated by keys.The incoming payment is automatically posted to this G/L account if the selection specifications in a Description: payment lot are not sufficient. Configuration Instructions Define the interim account for the payment lot. _________________________________________________________________________________ 46 Clearing Account for Check Deposit Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsPayments- Processing Incoming and Outgoing IMG Access path Payments- Define Clearing Account for Check Deposit Transaction Code: FQZT In this activity, define clearing accounts required for posting incoming checks.Two accounts are necessary to post incoming checks: Check deposit account Description: Check clearing account Define the clearing accounts for check payment Configuration Instructions clearing. _________________________________________________________________________________ 47 Repayment Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsPayments- Processing Incoming and Outgoing Payments- Define Specifications for Repayment of IMG Access path Incoming Payments Transaction Code: FQZN Define Specifications for Repayment of Incoming Description: Payments Define bank clearing account, refund account & house Configuration Instructions bank. _________________________________________________________________________________ 48 Own Bank Details and User Numbers Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsPayments- Incoming/Outgoing Payment CreationIMG Access path Define Own Bank Details and User Numbers Transaction Code: SPRO Description: In this activity define the key under which store the

Configuration Steps in ‘SAP FICA’ house bank ID, account ID, and (optionally) the user numbers at the bank and the user names registered at the bank. Configuration Instructions Define house bank & account ID. _________________________________________________________________________________ 49 Payment Medium Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsPayments- Incoming/Outgoing Payment CreationIMG Access path Define Bank User Numbers for Payment Medium Transaction Code: SPRO In this activity, define a user number for each set of bank details to be used. This is required for the correct transmission of data media to a bank or processing Description: centre. Configuration Instructions Map the house bank with Company code. _________________________________________________________________________________ 50 Paying Company Code Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- PaymentsIncoming/Outgoing Payment Creation- Define Specifications IMG Access path for Paying Company Code Transaction Code: SPRO Description: Define Specifications for Paying Company Code. Configuration Instructions Chose paying company code, company name and city _________________________________________________________________________________ 51 Payment Lock Reasons Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsPayments- Incoming/Outgoing Payment CreationIMG Access path Define Payment Lock Reasons Transaction Code: SPRO Use payment lock reasons to prevent contract accounts or individual line items from being paid with the payment program. Payment lock reasons also give the opportunity to explain why an item has been locked for payment. Locked items are output in an exception list Description: by the payment program. Configuration Instructions Enter payment lock type & there description. _________________________________________________________________________________ 52 Configure Returns Reasons Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsIMG Access path Returns- Configure Returns Reasons Transaction Code: SPRO Configure Returns Reasons. (e.g. Check Bounce, Description: processing failed) Configuration Instructions Configure Returns Reasons as per bank guidelines. _________________________________________________________________________________ 53 Assign Return Reasons to House Banks Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsIMG Access path Returns- Assign Return Reasons to House Banks Transaction Code: SPRO Description: Assign Return Reasons to House Banks. Configuration Instructions Assign Return Reasons to House Banks. _________________________________________________________________________________ 54 Bank Clearing Account for Returns Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsIMG Access path Returns- Define Bank Clearing Account for Returns Transaction Code: SPRO Description: Define Bank Clearing Account for Returns. Map the bank clearing account & house bank with Configuration Instructions company code. _________________________________________________________________________________ 55 Clarification Accounts for Returns Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsIMG Access path Returns- Define Clarification Accounts for Returns Transaction Code: FQ1041 Define Clarification Accounts (Intermediate accounts) Description: for Returns. Configuration Instructions Define house bank & bank clearing account. _________________________________________________________________________________ 56 Account Determination for Returns IMG Access path Financial Accounting(new)- Contract Accounts

Configuration Steps in ‘SAP FICA’ Receivable and Payable – Business TransactionsReturns- Define Charges Accounts for Returns Transaction Code: FQZF Description: Define Charges Accounts for Returns. Define return type with bank clearing account & general Configuration Instructions ledger account. _________________________________________________________________________________ 57 Document Type and Clearing Reason Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsReturns- Determine Document Type and Clearing IMG Access path Reason for Returns Transaction Code: SPRO Determine Document Type and Clearing Reason for Description: Returns. Configuration Instructions Define Document Type and Clearing Reason. _________________________________________________________________________________ 58 Transfer Reasons Financial Accounting(new)- Contract Accounts Receivable and Payable – Business TransactionsIMG Access path Transfers- Define Transfer Reasons Transaction Code: SPRO In this activity define the transfer reasons that are Description: possible as a reference in the transfer document. Enter the appropriate transfer reasons and there Configuration Instructions description. _________________________________________________________________________________ 59 Default Value for Transfer Reason Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions – IMG Access path Transfers- Define Default Value for Transfer Reason Transaction Code: FQU1 In this activity define the transfer reason to be proposed Description: for Post a transfer. Configuration Instructions Assign transfer reason code for posting. _________________________________________________________________________________ 60 Specifications and Default Values for Transfer Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions Transfers- Define Specifications and Default Values for IMG Access path Transfer Transaction Code: FQZ16 Description: Define Specifications and Default Values for Transfer. Specifications and Default Values for Transfer clearing Configuration Instructions reason and document type. _________________________________________________________________________________ 61 Specifications Dependent on Transfer Reason Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions Transfers- Define Specifications Dependent on Transfer IMG Access path Reason Transaction Code: SPRO Description: Define Specifications Dependent on Transfer Reason. Configuration Instructions Enter transfer reason code e.g. “P1”. _________________________________________________________________________________ 62 Define Specifications for Clearing Item Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – IMG Access path Reversal- Define Specifications for Clearing Item Transaction Code: FQZK Description: Define Specifications for Clearing Item. Configuration Instructions Assign main & sub transaction to clearing reason. _________________________________________________________________________________ 63 Categories for Instalment Plan Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Deferral and IMG Access path Installment Plans – Define Categories for Installment Plan Transaction Code: FQ06 In this activity, maintain the categories for the installment plan. Using the installment plan category, split the installment plans into different groups. This enables to create Description: levels for granting installment plans. Configuration Define installment plan category, e.g. “01” is for Local Instructions Customer with 10 Instalments. _________________________________________________________________________________ 64 Define Installment Plan Type Financial Accounting(new) -Contract Accounts Receivable IMG Access path and Payable – Business Transactions – Deferral and

Configuration Steps in ‘SAP FICA’ Transaction Code:

Installment Plans – Define Installment Plan Type SPRO In this activity define default values for an installment plan type that call up when entering an installment plan.

Description: Configuration Instructions Define plan type with their description. _________________________________________________________________________________ 65 Deactivation Reasons for Installment Plan Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Deferral and Installment Plans- Define Deactivation IMG Access path Reasons for Installment Plan Transaction Code: SPRO Description: Define Deactivation Reasons for Installment Plan. Configuration Instructions Define Deactivation reason with their description. _________________________________________________________________________________ 66 Define Reference Interest Rates Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation-Item Interest Calculation-Define IMG Access path Reference Interest Rates Transaction Code: SPRO In this activity define reference interest rates under a key.Define date-dependent interest values to the reference interest rates defined in the activity Maintain values for reference interest rates. Description: Reference interest rates apply to all clients. The reference interest rates are used in various application components. Therefore it may be that reference interest rates have already been maintained Configuration Instructions at this point. _________________________________________________________________________________ 67 Define Percentage Rates for Reference Interest Rates Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation-Item Interest Calculation- Define IMG Access path Percentage Rates for Reference Interest Rates Transaction Code: SPRO In this activity maintain the required percentage rates (date-dependent) for the reference interest rate.The reference interest rates are assigned to the interest calculation rules in the activity Define interest Description: calculation rules. Assign the reference interest rates, description & “From Configuration Instructions – To” range of validity. _________________________________________________________________________________ 68 Define Interest Calculation Rules Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation-Item Interest Calculation- Define IMG Access path Interest Calculation Rules Transaction Code: SPRO Define interest calculation rules.The interest calculation rules defined are assigned to the interest keys in the Description: IMG activity Define Interest Key. Define the rule & their description e.g. “SECINT” for Configuration Instructions Interest on security deposit. _________________________________________________________________________________ 69 Define Interest Key Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation- Item Interest Calculation- Define IMG Access path Interest Key Transaction Code: SPRO In this activity, define interest keys for contract Description: accounting. Configuration Instructions Enter the interest key code & description. _________________________________________________________________________________ 70 Maintain Amount Limits for Debit/Credit Interest Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation- Item Interest Calculation- Maintain IMG Access path Amount Limits for Debit/Credit Interest Transaction Code: SPRO In this activity, maintain amount limits for posting debit Description: and credit interest. Define amount limits for posting debit and credit Configuration Instructions interest.

Configuration Steps in ‘SAP FICA’ _________________________________________________________________________________ 71 Define Interest Lock Reasons Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation- Item Interest Calculation-Define IMG Access path Define Interest Lock Reasons Transaction Code: SPRO In this activity define interest block reasons.These block Description: reasons can then be assigned to individual line items Configuration Instructions Define lock reason code with their description. _________________________________________________________________________________ 72 Define Clearing Reasons for Which Interest is not calculated Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation- Item Interest Calculation- Define IMG Access path Clearing Reasons for Which Interest is not Calculated Transaction Code: SPRO In this activity, define the clearing reasons for which Description: interest calculation is not possible retroactively. Configuration Instructions Define the code & items. _________________________________________________________________________________ 73 Assign Withholding Tax Code to Main and Sub-Transactions Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation- Balance Interest CalculationAssign Withholding Tax Code to Main and SubIMG Access path Transactions Transaction Code: SPRO In this activity assign interest keys, withholding tax codes and country keys to main and sub-transactions. This means that the appropriate main and subtransaction is written in the withholding tax line of every interest document. The document can then be easily Description: identified for further processing. Assign interest keys, withholding tax codes and country Configuration Instructions keys to main and sub-transactions. _________________________________________________________________________________ 74 Define Interest Slabs on Overdue Items Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation- Interest Calculations India- Define IMG Access path Interest Slabs on Overdue Items Transaction Code: SPRO Description: Define Interest Slabs on Overdue Items. Configuration Instructions Define Interest Slabs on Overdue Items. _________________________________________________________________________________ 75 Define Security Deposit Interest Limits Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculations India -Define Define Security IMG Access path Deposit Interest Limits Transaction Code: SPRO Description: Define Security Deposit Interest Limits. Configuration Instructions Define Security Deposit Interest Limits. _________________________________________________________________________________ 76 Define Write-Off Reasons Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – IMG Access path Write-Offs- Define Write-Off Reasons Transaction Code: SPRO Specify the write-off reasons that the system updates as Description: a reference in line items that were written off. Enter write-off reasons. In the Write-Off Reason Configuration Instructions Admissibility column, specify the areas. _________________________________________________________________________________ 77 Define Specifications and Default Values for Write-Off Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Define Specifications and Default Values for IMG Access path Write-Off Transaction Code: FQZ02 Define the fixed values document type and clearing reason and the default values check level and chargeoff currency) that are used when posting a charge-off Description: document. The fixed value for the clearing reason is “04″ = mass Configuration Instructions charge-off. _________________________________________________________________________________

Configuration Steps in ‘SAP FICA’ 78 Define Specs and Default Values for Mass Write-Offs Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Define Specs and Default Values for Mass IMG Access path Write-Offs Transaction Code: FQZ03 Define the fixed values check level and clearing reason and the default values document type and charge-off currency, that are used when posting a charge-off Description: document in a mass run. The fixed value for the clearing reason is “14″ = mass Configuration Instructions charge-off. _________________________________________________________________________________ 79 Automatic G/L Account Determination for Write-Offs Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs Automatic G/L Account Determination for IMG Access path Write-Offs Transaction Code: SPRO Define the expense and revenue accounts for writeoffs. differentiate these with the following key fields:  Company code

Description:



General ledger account



Write-off reason



Main transaction



Sub-transaction



Division



Account determination characteristic

The G/L accounts required are created in the chart of Configuration Instructions accounts and for the company code. _________________________________________________________________________________ 80 Automatic G/L Account Determination for Writing Off Value Adjustments Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Automatic G/L Account Determination for IMG Access path Writing Off Value Adjustments Transaction Code: SPRO Automatic G/L Account Determination for Writing Off Description: Value Adjustments. Configuration Instructions Assign the general ledger account for write off items. _________________________________________________________________________________ 81 Maintain Alternative Expense and Revenue Account Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Maintain Alternative Expense and Revenue IMG Access path Account Transaction Code: SPRO Define alternative revenue and expense accounts to those defined in posting area 0120 in the activity WriteOff: Automatic G/L Account DeterminationDifferentiate these with the following key fields:  Company Code  G/L Account Description: Configuration Instructions Enter the required G/L accounts. _________________________________________________________________________________ 82 Define Percentage Rates for Writing-Off Value Adjusted Items Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Define Percentage Rates for Writing-Off IMG Access path Value Adjusted Items Transaction Code: SPRO Define Percentage Rates for Writing-Off Value Adjusted Description: Items. Configuration Instructions Map the write off reason code with the company code. _________________________________________________________________________________ 83 Define Charge Categories for Dunning Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – IMG Access path Dunning- Define Charge Categories for Dunning Transaction Code: SPRO In this activity, define the dunning charge categories.These charge categories are assigned to the charge schedules in the Configure Charge Schedules Description: for Dunning Procedure activity. Configuration Instructions The charge categories are used in various application

Configuration Steps in ‘SAP FICA’ components. It is possible to maintain existing charge categories here. _________________________________________________________________________________ 84 Define Document Types for Dunning Charge Categories Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Dunning- Define Document Types for Dunning Charge IMG Access path Categories Transaction Code: SPRO In this activity, define a document type for each dunning charge category. The system then uses the document categories defined here to create documents when post Description: the dunning charges. Configuration Instructions Define dunning charge category and document type. _________________________________________________________________________________ 85 Configure Charge Schedules for Dunning Procedure Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Dunning- Configure Charge Schedules for Dunning IMG Access path Procedure Transaction Code: SPRO In this activity, configure the charge schemas for dunning procedures. These charge schemas are then assigned to the dunning levels in the activity Configure Description: dunning procedure. Enter the charge category  Code Configuration Instructions  Name of charge schedule _________________________________________________________________________________ 86 Configure Dunning Activities Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Dunning- Configure IMG Access path Dunning Activities Transaction Code: SPRO In this activity, define dunning activities for dunning open, overdue items.Then assign the activities to the dunning Description: levels in the activity Configure Dunning Procedure. Configuration Instructions The function modules required exist in the system. _________________________________________________________________________________ 87 Define Dunning Lock Reasons Financial Accounting(new) – Contract Accounts Receivable and Payable – Business Transactions – IMG Access path Dunning- Define Dunning Lock Reasons Transaction Code: SPRO In this activity define dunning lock reasons.Then assign these reasons to contract accounts or individual line Description: items. Define dunning lock reason code and describe lock Configuration Instructions reason in text. _________________________________________________________________________________ 88 Define Withholding Tax Code Financial Accounting(new) -Contract Accounts Receivable and Payable – Basic Functions- Withholding Tax- Define IMG Access path Withholding Tax Code Transaction Code: SPRO The system requires a withholding tax indicator to be able to determine withholding tax. For every indicator stipulate the following:  Taxable portion Here it is possible to calculate withholding tax with a calculation basis of over 100%. This procedure is sometimes used in Spain.  Withholding tax rate Percentage to be applied to the withholding tax base amount to calculate the withholding tax amount. In this field also enter the German “reunification tax” as a percentage.  Reduced withholding tax rate if a valid exemption certificate is in hand 

Withholding tax formula

Only select the withholding tax formula field if the tax percentages are graduated. Withholding tax indicators must be defined country-specific.

Description: Configuration Instructions Enter Withholding Tax Code & Description. _________________________________________________________________________________ 89 Define Formulas for Withholding Tax Calculation IMG Access path Financial Accounting(new) -Contract Accounts Receivable

Configuration Steps in ‘SAP FICA’

Transaction Code:

Description: Configuration Instructions

and Payable – Basic Functions- Define Formulas for Withholding Tax Calculation SPRO In this activity, define the formulae for calculating withholding tax, if the tax percentage rate is scaled dependent on the base amount. For each withholding tax country and withholding tax code need to enter the amount and the withholding tax rate according to which the withholding tax is calculated.