Computerized Patient Information System

 

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CHAPTER 1

INTRODUCTION In this topic we are collecting and presenting information about Computerized Patient Information System, This'll be a lot of help. For the hospital and the patient, it can make the work easier. Storing patient's personal info, find patient's history and a lot more. In this research research we can gain extra extra knowledge on how a Computeriz Computerized ed Patient Information System works and how to do it. This chapter contains the Background of  the Study, Statement of the Problem, Objective of the Study, Scope and Delimitation and Definition of terms in technical aspects.

BACKGROUND OF THE STUDY  Some of the hospital in this generation has a manual record of patient data, they only have a cabinet from a-z record. This can cause too much time and effort for the employee as well as for the hospital. Because of this, it seems to waste their time in finding the record of patient and sometimes they don’t find the record due to human error or missing files. This problem cause much more time for the employee creating another information record for the patients. The proponent propose by this system is to  be able to learn new knowledge in creating and improving new system that can be user  friendly.. The Computerized Patient Information System will help and benefit the patient friendly and also assigned assigned to this task to save time and effort. effort. It also saves mone money y because of  some records need to compile in a folder or such a cabinet. INFORMATION AND COMMUNICATIONS TECHNOLOGY

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STATEMENT OF THE PROBLEM

There some rare cases even though it is organize. Patient record data are often missing, illegible, or inaccurate. Data can be missing for at least three reasons: the record rec ord has been expired, expired, examina examinatio tions ns were were never never perfor performed med,, or tes tests ts were were never  never  ordered, most of the cases is because of human error, it may be misplaced or have been mixed in another record. the information was requested requested and provided, but either it was not recorded by the clinician or delays occurred in placing the information in the record  the information was requested and provided, but either it was not recorded by the clinician or delays occurred in placing the information in the record. The missing information reported in the various studies often resulted in additional costs of patient care. For example, an estimated 11 percent of laboratory tests in one hospital were ordered to duplicate tests for which findings were unavailable to the physician at the time of the patient visit.

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OBJECTIVES General Objective

The aim of this study was to analyze, organize, and easily to get when it is needed. To get speed up all of the works in the hospital because hospital is one of the most busy buildings in our country, so many patients are getting check their records. To display an organized patient information in hospitals, and to reduce the amount of time  being consume of the workers involved in findings and organizing the records of the

 patients.

Specific Objectives 1. Easy to access all the the patients patients informa information tion in in just a storage storage device. device. 2. To enhance retrie retrieval val of patient patient record record informati information on in just a couple couple of minutes. minutes. 3. Safe and secure secure file file that that contain contain all all the patient patient inform information ation.. 4. To help the clinici clinician, an, employee employee of the hospita hospitall to make the the work easier easier.. 5. To save time time and focus on medical medical care care not in finding finding a patien patientt informa informatio tion n record.

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SIGNIFICANCE OF THE STUDY 

First, automated patient records can improve health care delivery by providing medical personnel with better data access, faster data retrieval, higher quality data, and more versatility in data display. display. Automated patient records can also support decision making and quality assurance activities and provide clinical reminders to assist in  patient care. Second, automated patient records can enhance outcomes research programs by electronically capturing clinical information for evaluation. Third, automated patient records can increase hospital efficiency by reducing costs and improving staff productivity. productivity. Last, this system can easily store to hardware storage and keeping it safe if the employee face some of technical issue due to system error.

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Scope Thee Comp Th Comput uter eriz ized ed Pa Pati tien entt Info Inform rmat atio ion n Sy Syst stem em ca can n ea easi sily ly che check ck al alll th thee information of the patients in a specific hospital. It can also monitor the patient who always or not visited a hospital due to illnesses. The Computerized Patient Information System can organize, compile easily to track, edit information and save the patient information record. It also has a security log in for only a certain people assigned for  doing this task.

Delimitation The system will not provide a hard copy of the information of the patient, and it is not an online system that will patient can access their data. This system will not be liable for the loss of information cause by disaster, some technical issue or damage to storage of the system.

CHAPTER 2

Related Literature INFORMATION AND COMMUNICATIONS TECHNOLOGY

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Thiss chapte Thi chapterr includ includes es the idea, idea, finis finished hed thesis thesis,, general generaliza izati tion on or conclu conclusio sions, ns, meth me thod odol olog ogie iess an and d othe others rs.. Thos Thosee that that were were in incl clud uded ed in th this is ch chap apte terr he help lpss in familiariz famil iarizing ing informatio information n that are relevant relevant and similar similar to the present study. study. Review Review of  the related literature, helps the researcher to accustom himself with current knowledge in the field or area in which he is is going to conduct his research and to review all related litera literatur turee enables enables the resear researche cherr to identi identify fy the limits limits of his/he his/herr field. field. It helps helps the researcher to define his problem, avoid unprofitable and ineffective problem area, avoid accidental duplication of well-established findings, and gain knowledge to choose the  problem given in the previous research, as suggestions for further studies. studies.

Foreign According to Abdul (2008) indicates that one of the important issues in paper based records are, all the clinical information is written written in free style, and chances are high to miss or forget some important information, as this will lead to serious effect on  patient’ss treatment and care. The case sheet is a hard copy that can be accessed by one  patient’  person at a time and needs physical transfer for other physicians to access. Retrieving a record will be a hard task given number of medical records present and missing a record won’t be a surprise in a huge pile of paper based medical records. Moreover, with with time, information in paper records gets diminished of ageing paper p aper and ink, even fire accidents or natural disasters can ruin the archive of paper records.

Local

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 ACCESS COMPUTER COMPUTER COLLEGE COLLEGE In a re rece cent nt st study udy from from Quezo Quezon n Ci City ty,, th thee paper paper re reco cord rd re retr trie ieva vall ti time me was was decreased from 2.41 minutes to less than 5 seconds,” revealed Dr. Marie Irene Sy,  National Project Manager for Community Health Information Tracking System (CHITS) of the National Telehealth Center (NTHC) in her presentation during the University of the Philippines – National Institutes of Health (UP-NIH) research forum last 14 June 2012.

“The develo developme pment nt of CHITS CHITS has result resulted ed in increa increased sed ef effic ficien iency cy of hea health lth workers, allowing them to spend more time for patient care, improved data quality; streamlined records management; and data-guided decision-making, both operationally and strategically,” Dr. Dr. Sy added.

In the past, health center staff members sort through a roomful of envelopes containing  patient records, which takes an average of four to five minutes depending on the availability of the record. When the record is not found, a new record will be made for  which the patient will have to pay an extra cost. With CHITS, searching for a patient's record upon admission takes just a few seconds to retrieve. Records in the form of lab requests, results, and reports (daily service reports, census for number of vaccinations, supplies, etc.) can be generated automatically.

Related Studies INFORMATION AND COMMUNICATIONS TECHNOLOGY

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 ACCESS COMPUTER COMPUTER COLLEGE COLLEGE Foreign There are significan significantt advantages advantages of using computers computers in medical medical institut institutions. ions. In recent times, times, their importance importance has grown manifold, manifold, due to the fact that the procedures have to be speedy for catering to a larger population, and the medical services have to  be more precise. According to Benham-Hutchins (2009) because of challenges involved in integrating new hospital information systems with old paper documentation and record systems, clinicians, and other health care practitioners may become encumbered with multiple and conflicting sources of patient information.

Local According to the article of Norman G. Vispo (2011) the general objective of the study was to develop a computerized patient’s patient’s Medical Record System for San Jose Hospital and Trauma Center that would help the hospital in the processing and keeping of medical records of their clients. The proposed system was intended to operate in wireless LAN connection as suggested by the clients for they have already the resources needed for the application of the said system. Iterative Life Cycle Model was used to develop the system. Survey results showed that respondents who tried the system gave a positive feedback. In general, the responden respondents ts indicated that the entire system is excellent.  The study recommended that the hospital should use Local Area Network (LAN) instead of Wireless Wireless Local Area Network (WLAN) since there are instances that signals were not clear. clear.

CONCEPTUAL PARADIGM

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INPUT

Knowledge requirements: a. Data/ Informaon process Soware requirements: a. Visual basic 6.0 b. Ms access Hardware requirements: a. Computer set/PC b. Hard Disk Drive/ HDD

PROCESS

System Syst em design a. Cont Contex extt diagram b. Data Data ow ow chart diagram c. Fl Flow ow char chartt d. SDL SDLC

OUTPUT “Computerized Paent Informaon System.“

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ASSUMPTIONS OF THE STUDY

This system will be useful to many employee of the hospital also to the patient, it is more convenient to use than manually storing a paper-based patient information system.

In this generation using technology is more helpful and efficient to use, this system its ease and agility in the recovery of information; better control over  prescriptions, materials, and procedures; and better adherence to protocols and standards established by the hospital. Despite these benefits, certain problems were found, such as the difficulty organizing the information on the screens of the system, interruption of the system, and the difficulty in the formatting and adequacy adeq uacy of the reports.

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DEFINITION OF TERMS

Patient - person who requires medical care. A person receiving medical or

dental care or treatment. A person under a physician's care for a particular disease or condition.. Patient Information - The Patient Information Form (PIF) is used to collect

demographicinformation as well as additional information about the impact of the event on apatient. Clinician - A clinician clinician is a health care professional care professional that works as a primary care

giver of a patient patient  in a hospital, skilled nursing facility, clinic, clinic, or  or patient's home. A clinician diagnoses and treats patients. For example, physicians, nurse practitioners , clinical pharmacist  pharmacist and physician assistants  assistants are clinicians Records - Information or data on a specific subject collected methodically over a

long period.. Hospital – Refers to all public and private acute and psychiatric hospitals, free

standing day hospital facilities and alcohol and drug treatment centres in  Australia.. Hospitals  Australia Hospitals operated operated by the the Australi Australian an Defence Defence Force, Force, corrections corrections authorities and in Australia’s offshore territories may also be included. Hospitals specialising in dental, ophthalmic aids and other specialised acute medical or surgical care are included. Outpatient clinics and emergency departments are excluded.

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CHAPTER 5 SUMMARY OF FINDINGS Conclusion

  Base on the findings, findings, the the Researcher’s Researcher’s come up with the following following conclusions: conclusions:   The researcher’s conclude that that “Computerized Patient Patient Information System” is effective and efficient to implement or to use by the Hospital.   The researcher’s researcher’s also also conclude that this system will will help the Doctors, Clinician and Employee to enhance their system while retrieving the patient information record, and also this system will give benefits not only to the hospital but also to their patient The researcher’s also conclude that this system will also be friendly-user system that everyone can use.

RECOMMENDATIONS

The researcher’s recommend this system for those hospital that is still manually storing a patient information record, this will a lot of help because b ecause it is friendly-user system, no need to use a huge hu ge cabinet for storing just device that can hold a file like hard disk drive and not so expensive like the other systems and for those who need to enhance their  facility to a new and bright new technological world. .

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