Checklist of Document NAAC

Criteria VII Innovations and Best Practices Criteria 7.1 Environment consciousness

SN

PARTICULARS

1

Does the university conduct a Green Audit of its campus? (7.1.1 SSR)

2

Promotion/ initiatives taken by the university to make the campus eco-friendly? (7.1.2 SSR)

2.1

Energy conservation

2.2

Use of renewable energy : Solar power plant

2.3 2.4 2.5 2.6 3

Water harvesting Efforts for Carbon neutrality Plantation Hazardous E waste management write-up

Criteria 7.2 Innovations

4

open ended - peer team members to identify the characteristics

Criteria 7.3 Best practices

5

open ended - peer team members to identify the characteristics

2010-11 July-Dec Jan-May

2011-12 July-Dec Jan-May

2012-13 July-Dec Jan-May

2013-14 July-Dec

013-14 Jan-May

2014-15 July-Dec Jan-May

CRITERIA VI GOVERNANCE, LEADERSHIP AND MANAGEMENT Criteria 6.1 Institutional Vision and Leadership

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PARTICULARS

1

Vision, mission and values, justified by department and how your vision, mission and goals of institution (including your curriculum) tune with higher education objectives. (Department wise).

2

How the Governance of institution reflect the effective leaderships. (D/R office keep a record in form of hierarchy (chain of command) chart followed by ordinance and statues).

3

4

5

6

Documentation of participative management- What kind of matters are centrally focused: Financial matters are centralized and rest of the other matter deals by department such as academics matter are decentralized. For instance 1. Monthly academic meeting records, 2. Participation of faculties in academic council, 3. Participation of faculties in Board of studies (details of last four years) D/R office.

Interaction with stakeholder’s regarding strategic planning: Department level: staff council meeting record, parent suggestion, student suggestion, stakeholders (feed-back of senior educationist, corporate members etc.).

Management and the overall role of leadership in institution building: This point particularly deals with the various committees, post holders, Board of Management, Student leadership, Staff leadership etc. (Write-up by D/R office with committee details, year wise). Decision of institution based on? (Facts): e.g. Change in curriculum, Student feed-back, Staff Council, Board studies, Academic council etc. Administrative system flow chart (We have to maintain in department).

Criteria 6.2 Strategy Development and Deployment

7

Focusing on graduate attribute: Academic calendar and activity scheduled monthly planner, budget details for various activity and at end of session all activity properly documented.

2010-11 July-Dec Jan-May

2011-12 July-Dec Jan-May

2012-13 July-Dec Jan-May

2013-14 July-Dec

8 9 10

Organizational details: Write-up regarding alumni association, parent feed-back, industries, civil society, media details etc. prepared by Jagaman sir with Sachin sir (organizational structure). Quality policy by Assistant Registrar Session planner by HoD

11

Details regarding student grievance &redressl (By Neeraj Tiwari).

12

Assessment of student satisfaction: By Student feed-back (Department)

Criteria 6.3 Faculty Empowerment Strategies

13

Year wise recruitment and promotion detail by HR

14 15

Policy of recruitment by HR- Doman Verma Welfare mechanism for teaching and non-teaching staff detail provided by HR

16

Performance appraisal report by HR

17

How the institution enhance the competency of teaching and non-teaching staff FDP (vinay sir) and MATSQ (HR)

18

Performance budgeting: By V. C. Sir

19

Effective welfare mechanism for teaching and nonteaching staff by HR office

20

Program conduct for professional development FDP (vinay sir/ HR)

Criteria 6.4Financial Management and Resources Mobilization

21

22

Budgetary provision for academic and administrative activities Does the University have a mechanism for internal and external audit (6.4.2 SSR)

23

Are the institution‘s accounts audited regularly. (6.4.3 SSR)

24

Optimum utilization of budget by the institution (6.4.4 SSR)

25

Narrate the efforts taken by the University for Resource Mobilization (6.4.5)

26

Is there any provision for the university to create a corpus fund? Details (6.4.6 SSR)

ernal Quality Assurance System

27

How the academic audit of department enhances quality of institution: (6.5.1 SSR): Write-up by IQAC auditor regarding audit (Departmental IQAC report).

28

Institutions have quality management and enhancement system: write-up IQAC Chairman/ Sanjay Sir

29

30

31

32

Is there a central body within the institution which continuously reviews the teaching learning process and its structure, methodologies of operations and outcome? (6.5.2 & 6.5.3 SSR) Teaching learning process (report of staff council meeting) How IQAC contributed to institutionalizing quality assurance strategies and processes? (6.5.4 SSR) IQAC has evaluated the works being done by various departments of the University and has given necessary assistance in achieving NAAC related standards. IQAC have external members on its committees? If yes, mention any significant contribution made by such members. Yes IQAC has external members. They are CA Bankim Shukla and CA SouravSoni. The input derived from the external experts from IQAC has enabled the teachers to update the curriculum and strengthen the research. Autonomy of the department to be encouraged.

013-14 Jan-May

2014-15 July-Dec Jan-May

CRITERIA V STUDENT SUPPORT AND PROGRESSION 5.1 student Mentoring and support

SN

1

2

PARTICULARS Based on 5.1.1 SSR report by department HoD, remedial classes report and details, extra classes details and student mentoring register. (Department give the details). Scholarship data (a.) Government Scholarship (b.) Institutional scholarship (c.) Vidayavan data (Data of scholarship will available from admission office and MrPrashantMundeja)

3

Career counselling by T&P cell, soft skill development by department, NET classes if conducted department wise. (5.1.3 SSR)

4

Regarding the marketing strategies with publically accessible: Write-up by marketing department.

5

International students cell (Till this time we don’t have because none of the programme offered by the university at international level).

6

Co- curricular activity and extra-curricular activity details (at department level).

7

Write-up by T&P cell stating identification of job opportunities and entrepreneur skill (details/ data of last 4 years). Record of on-campus interviews(By T&P cell).

8

2010-11 July-Dec Jan-May

2011-12 July-Dec Jan-May

2012-13 July-Dec Jan-May

2013-14 July-Dec

9

Alumni association meeting records and feedback of last one year with details (Prep.by Dept.) Student grievance and redressel records 10 and data (By Neeraj Tiwari).

11

Anti-ragging committee details provided by head of anti-ragging committee (DrUmesh Gupta and Mr. B.K. Iyengar).

12

Scholarship details, Govt. Scholarship details by admission office, and MrPrashantMundeja. Sexual harassment cell minutes of

13 meetings (by ParvinderHanspal Mam) Criteria 5.2 Student Progression

14

How we monitored the progression of students: results analysis and it should be discussed in staff council meeting and incorporated into minute (Prepared by Department). How we enhance the percentage of passed students: Details of remedial classes, mentoring record, and details of special coaching if department offer or 15 conducted.

Record of timely submission of Ph.D./ D. Sc. etc. thesis (Ph. D. Cell give details) Criteria 5.3 Student Participation and Activities Records of sports and games activity 17 (Ayaz sir give details) 5.3.1

16

18

Support services: student support services through feed-back by student (Write-up by V.P. Roy).

19

How the institution encouraged the active participation students through student council (Write-up by V.P. Roy).

20

Student participation in different academic body (details by D/R office).

21 22

How does the university involve and encourage its students to publish materials like catalogues, wall magazines, college magazine, and other material? List the major publications/ materials brought out by the students during the last four academic sessions. (Details provided by English, Hindi, Law, Details of sports conducted at Engineering department).5.3.4 SSR department, state, national and international level. (by Ayaz sir) (Department wise & year wise).

013-14 Jan-May

2014-15 July-Dec Jan-May

CRITERIA IV INFRASTRUCTURE AND LEARNING RESOURCES 4.1 Physical Facilities

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1 2 2.1 2.2 3 4 4.1 5 6

PARTICULARS Documentation by dept. regarding – infrastructure, labs, lab. Instruments and electronic gadgets used for teaching learning Lab details by Education/IT/ LS /Engg. Department Lab time table from the concerned department. Labs are augmented – write up by IT, LS, Engg. Optimum utilization of facility – write up by D/R office Sport facility, Gym, auditorium, faculty recreation center, playground (indoor, outdoor sports) write up by sports officer for last four years Health centre detail of Arang campuswrite up by Mr. Atul Mishra(Administrator) + Anushree Facility provided for physically disabled students

4.2 Library as a learning Resource 7 8 9

9.1 9.2 9.3

9.4

Ramp details of Arang campus write-up by administrator+ Anushree Lib. support staff Library detailsE resources/journals reading room internet facility Reprography

2010-11 July-Dec Jan-May

2011-12 July-Dec Jan-May

2012-13 July-Dec Jan-May

2013-14 July-Dec

9.5

CD, cassettes, journals details- Central library

9.6

9.7

10

11

Library augmentation – central library Library committee to be formed by D/R office –(last four years) Details regarding IT facilities like software, hardware, computer aids and teaching learning materials and budget for upgrading purchase. (Write-up by IT department after consulting Accounts section)

12

Physical facilities & Academic facilitieswrite up- Admin + D/R Office Policy of Physical & academic supportwrite up- D/R Office

13

Funds allocated for maintenance of infrastructure – Administration staff + Finance

013-14 Jan-May

2014-15 July-Dec Jan-May

CRITERIA III Research , Consultancy and Extension 3.1 promotion of research

SN 1 2 3 4 5

6

PARTICULARS Seed Money - Registrar office List of Lab. Equipment, Journals (documentation), Software (License) Department List of faculty availing remission, OD’s sanctioned- HR Awareness program (list) last four years, collaboration of research centers(Ph.D. Cell) List of recognized guides(of University Ph.D. Cell) Research committee to promote research (Quarterly meeting) list to be formed by the dept from 2010 followed by minutes of meeting. –(committee formation letter through VC sir)

7

Department has to give a write up stating the facilities that the department is providing as research centre

8

Workshop/ training Programme/sensitization (list) – Ph.D. Cell

9

Researcher of eminence as adjunct(list to be given by MLS, MSMSR, MSBS)

3.2 Resource Mobilization for research 10 11

Write up from D/R office stating financial budget for research after discussion with Accounts section Patent if any- write up from the Department

2010-11 July-Dec Jan-May

2011-12 July-Dec Jan-May

2012-13 July-Dec Jan-May

2013-14 July-Dec

3.3 Research Facilities 12

List of facilities for research (infrastructure ) from IT ,MSLS, Engg., Law ,Education

13

National & International repute research lab. recognition MSLS- Write up

3.4 Research Publications and awards 14 14.1

14.2 14.3

Research paper publication list( faculty wise) along withList of faculty doing Ph.D Faculty guiding research Faculty awarded Ph.D

15 17

Ordinance detail Process of Ph.D. Entrance till awared Software used if any

18

List of faculty/students who received research awards.- Department

16

19 20 21 22 23

List of M.Phil & Ph.D Candidates( yearwise data)Department /Ph.D.Cell List of awards of faculty (patents).Department List of research paper publicationDepartment List of institutional research of industriesDepartment Details of book published of faculty /MATS Journals detail- Department Detail from dept. stating the eminent faculty involved in the training and research in the department

24 3.5 Consultancy 3.6Extension activities and institutional social responsibility 25 List of extension activity (Dept). 26 27 28

List of need based extension .Prog – Dept. List of Student/faculty involved in the extension activity year wise- Department

29

NCC activity detail- Roshan Kannauje List of award received for extension activity- Department

30

Central committee to be formed to give feedback for the extension activity- D/R Office followed by minutes of meetings.

Documents for the MOU’s signed by various department with industry, 31 community and NGO Institutional social Responsibility list by 32 D/R - Office

3.7 Collaboration 33 List of institutional linkage - T&P

35

Write up to show the impact of linkages with industry in the growth of university – T & P & Department Internship details & post placement feed back - Department

36

Review of collaboration with various external organizations( MSLS, MSIT)

37

Documentation by dept. regarding – infrastructure, labs, lab. instruments and electronic gadgets used for teaching learning

34

013-14 Jan-May

2014-15 July-Dec Jan-May

CRITERIA II Teaching, Learning, and Evaluation system 2.1 Student Enrolment and profile

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PARTICULARs Website and print media cuttings of advertisement of MATS university1 Meghnath Sir Brochure of last four years department 2 wise- Meghnath Sir

3 4 4.1 4.2 4.3

Periodic reviews of enrollment profile and outcomes are used for improvement of the process(student enrollment profile department wise) Admission office Admission process year wise details of gradual changes if done Admission committee formation year wise(DR office) Minutes of the meeting of admission committee

Note sheets of showing details of start and end dates of admission of last four 4.4 years

4.5 Note sheet for extension of dates Details of government norms followed – admission office through registrar approval (The institution implements the 5 statutory reservation policies) 2.2 Catering to student Diversity Details of orientation and induction 6 program year wise How institution assesses the learning levels of student and design programs for 7 advance and slow learner

2010-11 July-Dec Jan-May

2011-12 July-Dec Jan-May

2012-13 July-Dec Jan-May

2013-14 July-Dec

Growth of differentily-abled students and

8 provide tutorials for needy students R(1.2)

Details of inclusive academic ambience 2.3 Teaching learning process Attendance register and daily diary of last

9 four year, Time table

R

R R

Lecture plans Six monthly activity plans Session planner Monthly report (Standard Format from 10 DR office)

10.1 10.2 10.3 10.4 10.5 11 11.1 11.2 11.3 11.4 11.5 11.6 11.7 11.8 12 13 14

Student average attendance Syllabus status Activities conducted Plan for next month Other remarks Mid Semester Examination details Notice Time table Invigilation duty chart seating arrangment Question paper attendance sheet evaluation sheet result TMR Term end Examination time table Examiantion notifications Class test/Assignment/ presentation/ 15 remedial class details

Experiential learning, participative learning, problem solving methodologies Project report Presentation Case studies taught Group discussion 16.5 OBL 16.6 Educational tours

16 16.1 16.2 16.3 16.4

16.7 Industrial tours 16.8 Internship The institution has formal linkage with national agencies like NNEICT to promote 17 blended learning List of pedagogy used for teaching and 18 learning 19 Details of following done by faculty 19.1 Workshops 19.2 Project development 19.3 Research paper publication 21 Mentor and mentee records 22 Details of last four year 22.1 Best student detail

22.2 List of faculty received due recognition 23 23.1 23.2 23.3 23.4

Details of co-curricular and extracurricular activities Internship/ project details Workshop Corporate talk Guest lecture

23.5 Industrial visits R R R R R

Faculty feedback details (summary as instruction given previously) and outcome effectiveness record Summary of faculty feedback of last four years Feedback forms of student of last session 2013-14 should be kept for record in department Analysis report of faculty by HR Feedback record in PTM of faculty

2.4 Teacher Quality Department wise justification should be given that institution has adequate, well 24 qualified faculty

25 Diversity details should be listed by HR 25.1 Policy should be drafted Teacher recharge programs - FDP details

25.2 with policy in write up - HR

Teaching positions against sanctioned posts are filled in reasonable time Justification should be prepared with 26 discussion of Management - Registrar The institution adheres to UGC /state government norms for faculty 27 recruitments and promotion

28 FDP and MATS Q details 28.1 List of FDP from 2010 to 2014 28.2 MATS Q details 28.3 28.4 28.5 29

Details of participated staff/topic/key speaker No of staff benefitted Policy related to FDP Induction details of New staff - HR

Policy from DR office (The institution attracts the faculty for appointment as 30 emeritus/ distinguish professors) Write up through HOD – The faculties are encouraged to demonstrate creativity 31 and innovation in teaching Policy for exchange program of faculty 32 Registrar and HR 2.5 Evaluation process and Reforms Details of Orientation program details which includes examination procedure to 33 student

Write up and details from exam cell regarding examination procedure-( the institution ensures timely declaration of 34 results) Approval note sheet of Academic Council 35 about reforms in exams

35.1 List of reforms and its impacts Software used in exam cell, client user

36 ability details

Student grievance cell for examination –

37 details(formation, activity)

2.6 student performance and learning outcomes List of faculties attended refresher 38 courses (details) - HR Justification for syllabus to suffice the 39 objective of department

40 Placement details of previous batches Details of OHP/e learning/LCD/PPT/lecture notes from 2010 to 2013 and list of 41 students present and absent

013-14 Jan-May

2014-15 July-Dec Jan-May

Criteria I Curricular Aspects 1.1 Curriculum Design and Development

SN

PARTICULAR How the syllabus fulfills the goal, vision, and mission of University through 1 departmental objective? Syllabus development procedure and 2 approval procedure Identifying the need of changes in 3 syllabus

3.1 Records of BOS of last four years 3.2 Staff Council meeting register 3.3 Syllabus discussion register 3.4 Academic Council Minutes of the meeting Summary of Innovation/ Changes in

3.5 syllabus

Write up for syllabus justifying the changes done relevant to the 9 local/regional/national/international level How entrepreneurship, employability and pursuit of higher knowledge reflected in syllabus and overall development of 10 student How University reflecting global 11 competency through curriculum? How feedback of stakeholders 12 incorporated

13 14 15 16 17

Alumni feedback Corporate feedback Subject Expert feedback Civil Society feedback Parents feedback

2010-11 July-Dec Jan-May

2011-12 July-Dec Jan-May

2012-13 July-Dec Jan-May

2013-14 July-Dec

1.2 Curricular planning and implementation How vision mission and objectives communicated to students, teachers, 18 staff and other stakeholders?

19 20 21 22 23 R 24 24.1 24.2 27 28 28.1 28.2

Institution deploys and develops action plans for effective implementation of the curriculum Academic calendar Session planner Six monthly activity planning Monthly meeting reports Staff Council Register Support provided to teaching staff for effectively translating the curriculum and improving teaching practices Infrastructural support Reprographic support Library support How department ensure effective curriculum delivery and transaction? Syllabus completion feedback through student Syllabus completion feedback through faculty

31 Lecture plans submitted by faculty

R R

How department interact with industry, research bodies and other Universities for effective operationalisation of the 32 curriculum? Corporate feedback Subject expert feedback 33 Exchange program details

How departmental staff is contributing for

34 the development of curriculum? R

BOS details (formation letter, minutes of the meeting, implementation details)

35 Feedback form of faculty on curriculum R R

Staff council meeting register Syllabus discussion register Percentage of pass students(Result 36 analysis) Placement ratio of students (wherever 37 applicable)

1.3 Academic Flexibility List of programs/Eligibility/duration of 38 courses and copy of syllabus 39 Details of electives semester wise Year wise details of program 40 commencement List of add on certificate course, diploma provided by departments with regular 41 courses 1.4 Curriculum enrichment

R

Details of BOS and Academic council? How Dept analyze the impact of syllabus changes? Emerging thrust area/ interdisciplinary area included in department 42 course/program How institutions supplement the 43 University curriculum?

Point should be justified using curriculum*(Institution integrate the cross cutting issues such as gender , climate change, environmental education, human 44 rights, ICT etc into the curriculum) Institutional enrichment programs to enhance the experience of students to 45 cope with needs of employment market Details of value added programs 46 including communication skills/ soft skills Time table, attendance, and Assignment and Guest lecture details of last four 47 years The institution monitors and evaluates the quality of enrichment programs being 48 offered – BOM and BOS 48.1 Committee formation letter 48.2 Evaluation Report R List of value added program 1.5 Feedback system Structured feedback on curriculum from R student Structured feedback on curriculum from R stakeholders Feedback from national and international R faculty on curriculum

49 Feedback system (related to curriculum) Feedback forms of student of last session 2013-14 should be kept for record in 49.1 department Summary of rest of the years of feedback 49.3 report

49.4 Feedback record in PTM on curriculum Feedback through faculty to justify that the curriculum is national or international 49.5 level

013-14 Jan-May

2014-15 July-Dec Jan-May

Scholarship details of all policies mentioned in SSR of last four years with financial details– admission office/acco 20 unts List of students 20.1 benefitted Scholarship amount 20.2 details Lab equipment 19.4 details Library 19.5 resources E resources/j 19.6 ournals

MATS UNIVERSITY INTERNAL QUALITY ASSESSMENT CELL SCHEDULE OF DEPRTMETNAL DOCUMENTATION CROSS CHECK SN 1

DEPARTMENT

DATE

ADMISSION OFFICE

23.12.2014

HR SECTION ANALYSIS REPORT 2

23.12.2014

POLICY OF FDP AND MATS Q FACULTY PROFILE UPDATION HR POLICY

3

FINANCE SECTION

23.12.2014

4

STUDENT UNION

23.12.2014

TRAINING AND PLACEMENT CELL CORPORATE FEEDBACK 2.4 CRITERIA DOCUMENT FDP DETAILS 5

SPEAKER CONSENT LETTER

24.12.2014

ATTENDANCE OF FACULTIES CERTIFICATE PHOTOGRAPHS MEDIA SPEAK CAMPUS DETAILS(ON/OFF)

6

GRIEVANCE REDRESSAL COMMITTEE

24.12.2014

7

ANTI-RAGGING COMMITTEE

24.12.2014

EXAMINATION SECTION 2.5 CRITERIA

30.12.2014

STUDENT APPLICATION REGISTER 8

STUDENT EXAMINATION GRIEVANCE CELL MARKETING PRINT MEDIA

30.12.2014

WEBSITE BROCHURE 9

Ph.D. CELL

10

ARTS n HUMANITIES DEPT

11

LIFE SCIENCE LIBRARY

30.12.2014 31.12.2014

MATS UNIVERSITY LIBRARY SUMMARY 12

LIBRARY COMMITTEE FORMATION LETTER NOTICES

13

MINUTES OF THE MEETING

14

ACTIVITY REGISTER

15

MSMSR

16

MSBS

17

MSIT

31.12.2014

18

ENGINEEIRNG

01.01.2015

19

B.ED.,LAW

02.01.2015

20

SPORTS

21

MESS

22

HOSTEL

23

NCC

24

REGISTER TO BE MAITAINED

25

PROPER FILING

26

NOTICES

Prof.(Dr.) B. John Director IQAC MATS University

03.01.2015

T CELL

ON CROSS CHECK DAY TUESDAY

23.12.2014

TUESDAY TUESDAY

24.12.2014

WEDNESDAY WEDNESDAY

30.12.2014

30.12.2014

30.12.2014 WEDNESDAY

31.12.2014

THURSDAY FRIDAY

03.01.2015