February 26, 2017 | Author: Angela Garcia | Category: N/A
Navigating ISO 14001:2015 Understanding why the new ISO 14001 revision matters to everyone
White paper
Abstract This whitepaper takes a concise, yet detailed look at the upcoming ISO 14001:2015 revision. The revision of ISO 14001 - Environmental Management Systems is targeted for release in late 2015, and is expected to include a number of important changes from the existing version of the standard. These changes are likely to require organisations currently certified to the existing requirements to undertake specific actions to maintain certification. While these changes are still in draft, organisations currently holding ISO 14001 certification should consider planning now for the transition to the new version of the standard.
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Contents INTRODUCTION
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THE ORIGINS OF ISO 14001
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THE EVOLUTION OF ISO 14001
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THE 2015 REVISION
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NEW ISO 14001:2015 STRUCTURE
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UNDERSTANDING THE CHANGES
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HOW CAN YOU PREPARE FOR THE NEW STANDARDS HOW CAN TÜV SÜD HELP YOU?
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About the TÜV SÜD expert James W. Melloni EHS Technical Product Manager, TÜV SÜD America James W. Melloni is TÜV SÜD’s EHS Technical Product Manager. A former senior consultant engineer with Arthur D. Little, Melloni has worked with the U.S. Department of Energy on environmental management systems, and was instrumental in the development and application of quality assurance standards for environmental programs. He is also a member of the U.S. Technical Advisory Group to ISO Technical Committee 207 (TAG 207) working on the ongoing development of the ISO 14000 series of environmental management standards.
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Navigating ISO 14001:2015 | TÜV SÜD
Introduction Almost 20 years after its first publication in 1996, ISO 14001 — Environmental Management Systems, is now the leading international standard detailing the requirements for the implementation and maintenance of environmental management systems. According to the International Organisation for Standardisation (ISO), nearly 300,000 ISO 14001 certifications were issued worldwide in 2012 alone. This makes ISO 14001 the second most widely certified management system, surpassed only by management systems
TÜV SÜD | Navigating ISO 14001:2015
certified to the requirements of ISO 9001—Quality Management.
requirements of the newly revised standard.
ISO has recently released for public review and comment, a draft international standard (DIS) version of ISO 14001. When published in late 2015, the final revised standard will replace ISO 14001:2004 as the primary international standard for environmental management systems. Organisations currently certified to the 2004 edition of the standard will be granted a transition period to bring their existing environmental management systems into compliance with the
This white paper offers further details on the ISO 14001 revision, and provides recommendations regarding certification to the revised standard.
This makes ISO 14001 the most widely certified management system, surpassed only by management systems certified to the requirements of ISO 9001- Quality Management.
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The origins of ISO 14001 First published in 1996, ISO 14001 is largely based on BS 7750, Specification for environmental management systems, which was published in 1992 by the British Standards Institute (BSI) and widely considered to be the first standard addressing the requirements for environmental management systems.
environmental performance, the standard provides a framework that organisations can follow to establish and maintain an effective environmental management system. By achieving ISO 14001 certification, an organisation demonstrates to all of its stakeholders its commitment to measure its environmental impact and to strive for continuous ISO 14001 establishes the criteria that improvement. an organisation must meet to achieve certification of its environmental ISO 14001 is part of the ISO 14000 management system. Rather than family of standards. Other standards stating specific requirements for in the ISO 14000 series include:
ISO 14004:2004 — Environmental management systems — General guidelines on principles, systems and support techniques ISO 14006:2011 — Environmental management systems — Guidelines for incorporating ecodesign ISO 14064-1:2006 — Greenhouse gases — Part 1: Specification with guidance at the organisation level for quantification and reporting of greenhouse gas emissions and removals
The evolution of ISO 14001 Since its introduction in 1996, ISO 14001 has undergone numerous revisions. Below is a quick summary of its evolution:
BS 7750 (1992) The British Standards Instittute (BSI) publishes BS 7750, the world’s first environmental management system standard, which serves as the template for ISO 14001.
ISO 14001:1996 The International Organisation for Standardisation (ISO) releases the ISO 14000 series of environmental management system standards. ISO 14001 specifies the general requirements for environmental management systems. Other standards in the series address environmental performance evaluation, environmental auditing, environmental labelling, and life-cycle assessments.
ISO 14001:2004 ISO 14001:2004 strengthens documentation requirements and establishes requirements for periodic evaluations to assess compliance with the standard’s requirements and to investigate nonconformities.
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Navigating ISO 14001:2015 | TÜV SÜD
The 2015 revision In recent years, there has been a proliferation of new management systems standards, addressing organisational performance aspects such as energy, occupational health and safety, information security and food safety. Although these standards share a number of common elements, they often take different approaches or employ terms and definitions with different meanings. These divergent approaches to standardisation have made it difficult for organisations to integrate their efforts to implement and maintain multiple management systems. As a result, ISO/TC 207/ SC1/WG-5, the ISO working group responsible for the ISO 14001 revision, has adopted a common framework and set of requirements for management systems standards in this revision. The “High Level Structure for Management Systems Standards,” also referred to as Annex SL of the Consolidated ISO Supplement of the ISO/IEC Directives, utilises a generic standards framework and terminology while also allowing the
addition of performance-specific requirements. By adopting the framework detailed in Annex SL, the ISO 14001 revision will have the same “look and feel” as other newly revised management system standards, making it easier for organisations to concurrently operate multiple management systems.
revision (CD2) circulated for public comment in October 2013. The DIS of the ISO 14001 revision was made available to national standard bodies in July 2014 for the purposes of translating the draft into local languages. The public comment period on the text of the DIS began in late August and will continue until the end of November 2014.
The other key focus of the current revision effort is to address the findings of the ISO Study Group report, “Future Challenges for EMS.” That report analysed issues in 11 different areas in the field of environmental management. The report also evaluated obstacles and opportunities facing small organisations seeking to adopt ISO 14001 principles, as well as methods for controlling environmental impact throughout an organisation’s supply chain.
Beginning in February 2015, comments received during the public comment period will be reviewed and incorporated as appropriate into the draft standard. As of this writing, the final revised edition of standard is expected to be published in the fourth quarter of 2015. However, the length and depth of deliberations regarding the proposed changes could alter that schedule.
A draft of the initial revision of ISO 14001, Committee Draft 1 (CD1), was circulated for comment in March 2013, with a draft of the second
As of this writing, the final revised edition of standard is expected to be published in the fourth quarter of 2015.
THE EVOLUTION OF THE ISO 14001 STANDARD
2004 Strengthened documentation requirements and requirements for periodic evaluations
1996 Introduction of the first version by ISO
March 2013 Initial draft distributed for review and comment
TÜV SÜD | Navigating ISO 14001:2015
October 2013
February 2015
Second draft circulated for public comment
Final Draft International Standard developed
July 2014 Draft International Standard distributed for review and comment
Fourth Quarter 2015 Publication of 2015 version
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New ISO 14001:2015 structure As noted above, ISO 14001:2015 is expected to adopt the generic standards framework and terminology set out in Annex SL. This change will give ISO 14001 the same “look and feel” as other management standards, while also allowing for the addition of specific performance requirements.
STRUCTURE COMPARISON OF ISO/DIS ISO 14001:2015 AND ISO 14001:2004 ISO/DIS ISO 14001:2015
ISO 14001:2004
1. Scope
1. Scope
2. Normative references
2. Normative references
3. Terms and definitions
3. Terms and definitions
4. Context of the organisation
4. Environmental management system requirements
5. Leadership
Annex A: Guidance on the use of this international standard
6. Planning
Annex B: Correspondence of ISO 140001:2004 and ISO 9001:2000
7. Support 8. Operation 9. Performance Evaluation 10. Improvement
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Navigating ISO 14001:2015 | TÜV SÜD
Understanding the changes Although similar in many regards to the requirements in ISO 14001:2004, the revised draft standard currently presents a stronger focus in a number of key areas, including the following: A strategic approach to environmental management - Under Clause 4 of the draft revision (“Context of the organisation”), organisations will now be expected to indentify and address all internal and external aspects and factors that may be relevant to an effective environment management system. These factors can include, but are not limited to:
. . .
Environmental conditions, such as climate, air and water quality, land use, natural resource availability and biodiversity. The external culture, including social, political, legal, economic, and competitive contexts, whether local, regional, or international. Internal organisation characteristics, including the organisation well as its products, services and activities.
An increased emphasis on the role of leadership - A new clause in the draft revision (Clause 5, “Leadership”) assigns specific responsibilities to those in senior leadership roles within an organisation. Specific responsibilities include:
. . .
Ensuring that the organisation’s environmental policy is compatible with its strategic direction. Integrating the organisation’s management system requirements into its business practices. Ensuring the availability of the resources necessary to implement
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. . .
the environmental management system. Directing others to contribute to the success of the environmental management system. Accountability for the effectiveness of the environmental management system. Communicating the importance of effective environmental management internally and externally.
The ultimate goal of the direct involvement of senior leadership is to create a culture that encourages everyone to work toward fulfilling the objectives of the organisation’s environmental management system. Higher expectations for protecting the environment - The section of the draft revision dealing with environmental policy (Clause 5.2, “Environmental policy”) has been expanded to mandate an organisation’s commitment to proactive initiatives that protect the environment from harm and degradation. These initiatives can address specific issues such as water and air quality and recycling, as well as broader initiatives including climate change mitigation, preservation of ecosystems and biodiversity, and ecorestoration.
with its capabilities and commitments. Such performance objectives could include reduced emissions or lower waste production levels. However, in all cases, the objectives must be measurable, monitored, communicated and updated as appropriate. Adopting a lifecycle approach - Clause 6.2.1 of the draft revision strengthens current requirements regarding supply chain oversight by adding additional considerations regarding product use and end-of-life considerations (“considering a life cycle perspective”). However, the draft revision does not currently require organisations to conduct a lifecycle assessment as part of its environmental management system implementation. Stronger communications - The draft revision formalises and considerably strengthens requirements for both internal and external communications (Clause 7.4, “Communication”). An organisation’s communication plan must include specific information on:
.. ..
What it will communicate When it will communicate With whom it will communicate How it will communicate
The draft revision requires organisations to respond to all relevant internal communications regarding its A focus on improved environmental performance - A new clause in the draft environmental management system from employees, and to maintain revision (Clause 6.2.1, “Environmental documentation as evidence of its objectives”) shifts the focus on communications. It also requires continuous improvement from the organisations to determine what management system itself to the information should be communicated organisation’s actual environmental to external groups, such as regulatory performance. It requires an agencies, community groups and other organisation to establish specific interested third parties, and to ensure environmental objectives consistent
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that such information is complete, truthful and reliable. More flexible documentation Finally, the draft revision uses the term “documented information” to replace the terms “documentation” and “record” used in prior editions of the standard. Documented information (see Clause 7.5, “Documented information”) can include paper as well as electronic documents maintained on computers and remote servers. Importantly, documented information does not need to be presented in the form of a manual, and may be integrated with other information management systems implemented by the organisation. New terminology - As part of the effort to conform with the framework
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and terminology set out in Annex SL for all management systems standards, the DIS version of ISO 14001 also uses new and modified terminology as follows:
.
.
In place of the term “identify,” the revised standard uses the term “determine,” which implies a discovery process that results in knowledge. The change is intended to harmonise the revised standard with standardised management system terminology, and does not modify the intent of the previous edition of the standard. The term “intended outcome” signifies what the organisation intends to achieve by implementing its environmental management system, which includes enhancement of
. .
environmental performance, conformity with compliance obligations and fulfilment of environmental objectives. These are the minimum core outcomes, and organisations can set additional intended outcomes for their environmental management system. The phrase “compliance obligations” replaces the phrase “legal requirements and other requirements to which the organisation subscribes” used in prior editions of the standard. This change does not modify the intent of the previous edition of the standard. The use of the word ‘any’ implies selection and choice.
Navigating ISO 14001:2015 | TÜV SÜD
How can you prepare for the new standard? Following the official publication of ISO 14001:2015, it is anticipated that there will be a transition period of up to three years for organisations who hold certification to the current version of the standard. The precise length of the transition period will be detailed at the release of the final version of the revised standard. However, the transition period for individual organisations may be impacted by their specific certification renewal schedule, since the time allowed for recertification to the current standard is likely to be limited.
management systems into compliance with the new requirements in ISO 14001:2015. In most cases, this effort will exceed simple revisions of existing plan documentation, and is likely to impact every aspect of an organisation’s operation. Of course, the work to revise an existing environmental management system will need to be completed at the same time as other regular work assignments and priorities, placing additional demands on employees.
Given these demands, it may be prudent to begin preliminary Even assuming a three-year transition planning based on the transition period, many organisations requirements detailed in the DIS will be required to undertake a version of the standard as soon as significant amount of work to feasible. Such planning can be bring their existing environmental integrated into the annual audit
TÜV SÜD | Navigating ISO 14001:2015
preparation process, when gaps between the existing and anticipated requirements can be easily identified. Early planning can also help organisations anticipate in advance potential challenges to achieving certification to the revised standard, thereby avoiding unexpected surprises.
Early planning can also help organisations anticipate in advance potential challenges to achieving certification to the revised standard, thereby avoiding unexpected surprises.
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How can TÜV SÜD help you? Negotiating the technical and social complexities of ISO 14001 certification for a wide range of industries is extremely complex and requires industry expertise. TÜV SÜD is a global leader in management system solutions and a leading
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registrar for ISO 14001, ISO 9001 and other management systems standards. Having issued more than 54,000 management systems certifications to date, we have the expertise to provide comprehensive auditing and certification services
to organisations of all types and in all industries. We can also assist your organisation in your ISO 14001 transition planning, providing you with a smooth path to recertification.
Navigating ISO 14001:2015 | TÜV SÜD
GLOSSARY OF ACRONYMS BIS – british standards institute ISO – international organisation for standardisation
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