Capstone 2016

Gym Management System A Capstone Project Presented to the Faculty of the Bachelor of Science in Information Technology Program Arellano University Jose Abad Santos Campus In Partial Fulfillment of the Requirements For the Degree Bachelor of Science in InformatioTechnology By Valeros, Julius Paolo M. Jayona, Jesus M. Nevarez, Mike Adrian

December 2015

CHAPTER 1 INTRODUCTION

Background of the Study

The Carlos gym in the Philippines started its business around 2003, managed by young athletic professionals who decided to venture in this kind of business, working while enjoying what they really wanted to do and thus they have accumulated 300 members within 1 year and decided to put up another branch to cater all their clients in 2004.

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With their high standards of services in the area of fitness, their company’s membership has ballooned that they’re manual recording needed a new system to expedite their services to their clients and tracking clients records with regards to their fitness programs and modules to be followed. They encountered the problem of unmonitored numbers of days that a member should undergo a kind of program to be followed, missing names of valued clients, address and contact numbers and even birthdays wherein they would give a discount become tedious task and finding their voluminous records in their records vault and filing cabinet. Due this experience they decided to have computerized system that could easily tract those records and thus, we – our group gave our proposal and make it deemed necessary that they would use a system wherein tracking those record would be easy and understandable and user-friendly. We introduce our system, the RFID. In this system names are arranged alphabetically and numerically through dates of membership, ages, status, gender, address modules that they want to be enrolled in and numbers of days that they would like to undergo a certain fitness program, mode of payment and records of medical history and medication if necessary. By just clicking an icon from their computer those records will be readily available and those clients will not have to line in queue just waiting for their records to be find. And for the company also, monitors from those records daily earnings base on the attendance of clients, automatic totaling of weekly, monthly, and early income to tract if the company is earning or not. By using our new system, success and growth and happy clientele of the company will be expected with the management of Carlos Gym Philippines.

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The Carlo’s gym in the Philippines opened around 2003, they gathered around 300 member and reopen the gym in February 2004 with standards of success with fitness program, by seeing this problem is to have a manual process, the proposed system will make it easier and less hassle to the beneficiary and will help modernize and solve the problems that gym encounter. The study will emphasize the effects of using manual process of checking membership card of the member and how a proposed system will be substituted.

Objectives of the Study

General Objective:

The general objective is to develop the record system that manage gym with radio frequency identification card (RFID).

Specific Objectives

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1. To develop and design a system that will have the following features a. Handle information of the member and trainer b. To monitor the attendance of the trainer and member c. To minimize the work of the admin of using manual system into computerized system method d. To construct a computer based system of attendance and monitoring that is cost effective 2. To create that will able to record and display save data of the member and instructor.

Scope and Limitation of the study

The proposed system will have login, fill up form for a new member in order to get easy the way and faster way in monitoring their current state in the gym. We also have tap card and RFID reader for the login, so that when the gym staff will not going to use logbook and sometimes misplaced and hard to be found when needed. The propose system will provide an account in the gym that will require some of the personal information in order to provide username and password for them. The provided account will be use in logging in and out and to monitor the customer status. The propose system can add and update new members of the gym. The system monitors the members only. This system is not capable of verifying every unregistered person that goes in and out of the gym (such as visitors). The system can only take time in and time out within the gym.

Significance of the study 4

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The researcher intended to enrich and upgrade the member monitoring by developing it into a computerized member monitoring system.

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Our member monitoring system will also benefit the members, gym instructor and the owner of the company.

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Our system is designed to help the company to be known using the modern technology. It is also serves as the company’s record holder.

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The group decided to choose this study to develop more time efficient, effort and monitoring system for members to give a better and more effective service to their clients to improve their jobs by the help of the system.

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CHAPTER 2 REVIEW OF RELATED LITERATURE AND STUDIES

The researchers use the following related literature and studies as a basis and foundation on the subject matter. The information may not be used to its fullest term but definitely will be part of the system.

smart card has an electronic chip inside; just load the type of pass and Stored Value you want on your card, and the chip remembers it. Then you simply tap your card each time you board, and the bus farebox or rail validator looks for the valid pass first.

2.1 Foreign Literature

2.1.1 Attendance Monitoring System: Assessing the impact of smartcard on recording effectiveness (M.R., 2002) Smartcards are program to perform tasks and store information. Smartcard are currently use in telephone, transportation, banking and healthcare transportations.

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Smartcard is built with variety of chips with simple memory consisting of byte of information may have range from 1k up to 64k microcontroller or multiplication memory. Smartcard are used in individual identification, building and network access are part of a multi-tiered program that is in the final stages of rolling out. The data in the smartcard can be read when the physical contact has with the reader According to Omar and Djuhari (2004), Smartcard has been used in wide range of application such as to store application history, medical record or telemetry as well as student identification in most organization with multipurpose of use.

The proliferation of smartcards of plastic cards started in the USA in the early 1950’s, where the low price of the synthetic material in PVC made it possible to produce robust, durable plastic cards were much more suitable for everyday use than the paper and cardboard cards previously used, which could not adequately withstand mechanical stresses and climatic effects. Examples are Diners Club in 1950s and the early generation of Visa and MasterCard (Rankl and Effling 2003)

The development of the smart card, united with the expansion of the data processing systems, has created completely new possibilities for devising such solutions. Vast progress of microelectronics in the 1970’s made it possible to integrate data storage and processing logic on a single silicon chip measuring a few square millimeters (Shelfer and Procaccino 2002)

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Smart cards were invented and patented in the 1970s, there are some disputes regarding the actual “inventor”. In 1968, German inventor JurgenDethloff, along with Helmet Grutropp, filed a patent for incorporating an integrated circuit into an identification card. In 1970, Japanese inventor KunitakeArimura applied for a similar patent. Smart cards were introduced in Japan in the same year. However, the first real progress in the development of smart cards came when Ronald Moreno registered his smart card (or should we say memory card) patent in France in 1974. In 1977, Michael Ugon from Honeywell Bull invented the first microprocessor smart card. In 1978, Bull patented the SPOM (Self Programmed One-chip Microcomputer) that defines the necessary architecture to auto-program the chip. Three years later, the very first “CP8” based in this patent was produced on by Motorola. Today, Bull has 200 patents related to smart cards. The term ‘Smart Card’ was not coined, however, until 1980s, when France initiated a major campaign to export the technology (Husemann, 1999; Hendry, 2001; Rankl and Effling, 2003)

2.2.1RFID (Radio Frequency Identification): a smartcard reader Yoon and Lee (2008) RFID is an automatic identification method, where by identification data is stored in electronics devices, called RFID tags (transponders) and these data are retrieved by RFID readers (interrogators) using radio frequencies. RFID systems can be classified into two categories according to the tags power supply: active RFID systems or passive RFID systems. In active RFID systems, tags are equipped with their own batteries, whereas tags. In passive RFID systems do not

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have an internal power supply. Therefore compared with passive RFID tags, active RFID tags enable to greater communication range.

Database Management System: store data information According to Wahab, Muji and Nazir (2006), database is a self-describing collection of integrated records. The records stored in a database consisted of linked tables so that information is chaining each other. Microsoft Access has been used in designing database this software is relational database management system that store data to be viewed and modifies easily at any time. It can create different types of interface objects that allow working with the data in the database become simple and efficient.

A database management system (DBMS)

(Pratt and Lastt, 2011)

is a software program that lets you create a database and then use it to add, change, delete, sort and view the data in a database. MySQL is freely available as open source software. Open source software is software for which the source code is freely and publicly available. Open source promotes software reliability and quality by supporting independent peer review and rapid evolution of source code. Users are encouraged to contribute corrections, enhancements, and suggestions for new features to the software’s developer. The linux operating system is an example of a popular open source program. MySQL was created in the 1990s by Michael Widenus of TeeXDataKonsult AB in Sweden. Users in the internet community quickly realized the potential of MySQL for developing databases for Web applications. MySQL continues to evolve as new functionality is added to the program.

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According to Akerkar and Sajja (2010) knowledge-based system(KBS) is a system that uses artificial intelligence (AI) to solve problems. It incorporates a repository (database) of expert knowledge with utilities designed to facilitate the knowledge retrieval in response to specific queries, along with learning and justification, or to transfer expertisebased systems focus on using knowledge-based techniques to support human decision making, learning and action. Such systems are capable of cooperating with human users and are being used for problem solving, training, and assisting users and experts of the domain for which the systems are developed. In some cases, KBSs are even better than humans are, as they are enriched with the virtues of efficiency and effectiveness. For instance, KBSs are able to diagnose diseases, repair electrical networks, control industrial workplaces, create geological maps, etc. approaches have varied from simple ruled-based systems (symbolic AI) to more complex models that use fuzzy logic and artificial neural networks (connectionist AI).

Microsoft Visual Studio as Improvement (Perry, 1998) Visual Basic 6 is Microsoft’s latest and greatest version of the Visual Basic programming language. Although writing programs can be a tedious chore at times, Visual Basic reduces the effort required on your part and makes programming enjoyable. Visual Basic makes many aspects of programming as simple as dragging graphic objects onto the screen with your mouse. By understanding the background of Visual Basic, you’ll gain insight into Visual Basic 6 and you’ll be better equipped to use Visual Basic. Microsoft based Visual Basic

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on a programming language written for beginners called BASIC. BASIC has been around for more than 35 years in one form or another. The original language designers wanted to develop a programming language that beginners could use. With BASIC, new programmers could become proficient right away. Other programming languages of the day, such as COBOL, FORTRAN, and Assembler, required much more study than BASIC before use them effectively

Local Literature Paranaque City Updates Time and Attendance Systems Bernabe (2011) The new attendance machines will enable it to resolve the issues of long queues as well as employee complaints. A total of 40 Model 628 Double Engine ZK Finger Print Stand Alone Time Recorders were purchased. City hall took 15 units while the rest were installed in other local government facilities. The upgrade was jointly run by the city government’s Human Resource Management Office and the Electronic Data Processing (EDP) Office. University Wide Biometric Smart Card ID System: Far Eastern University Barredo (2011) this system aimed to enhance its security protocols. The FEU community is required to be fingerprinted and photographed for the generation of the FEU Biometric database that is integrated to gate computer terminals in which the Biometric ID is scanned prior to entry to the university. This study focuses on the different aspects in the University’s Gate Entry System which involve the Biometric Smart Card ID, Security

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policies for students, employees, faculty members and visitors, dress code, fair treatment of the security guards. This research study is also in response to the Total Quality Management being implemented in the school.

5Upgrades the ID, now in High Tech: St. Paul College of Ilocos Sur Tagorda (2010) St. Paul College of Ilocos Sur continues global standards competency as it recently made breakthrough regarding a more technologically advanced ID. This said “new” ID is equipped with electronic Cash, Electronic Broadcasting System, Attendance Monitoring System, Integrated Grading System and Performance Evaluating System. The electronic cash is the advanced way of paying at the canteen. ID card holders will be able to load allowances at the Finance Office, these allowance will become ‘money within the ID’ and can be used only at the canteen. On the other hand, the E-broadcasting system will enable parents, faculty, staff and administration to monitor the entrance and exit from the school campus. It can also be used to disseminate information, announcements and inquiries. The attendance monitoring is for the students’ entry and exit of the campus. A text message will be generated and forwarded to students’ parents on their child’s whereabouts. Students’ grades can also be accessed, as well as evaluation forms, through the integrated Grading System and Performance Evaluating System, respectively.

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ISM Card: International School Manila

(Toze, 2011)

International School Manila in Taguig, use ISM campus card is your ISM issued ID card. The ID card identifies the users name and ID number. This card also stores value card which it can use in the HS/MS cafeteria and in other areas in the future. Students will receive their ID cards at the start of the year through the ES/MS/HS Office. Parents may opt for a campus card at the cost of P250. This can be obtained through paying the fee at the cashier and then proceeding to the Security Office for processing. Please take note that ISM will cover all other fees associated with the campus card enrollment for parents. Household staff will receive a regular ID and then work off of a voucher system should they wish to use a debit system while on campus.

Student Information System: University of Cordilleras

Marrero (2009)

In his study entitled “Student Information System for the University of the Cordil leras” stressed that the concept of Information Systems (IS) emerged in the early 1960s. More often, when information system is defined, the field Information Science is always associated, IS is an academic field that deals with the generation, collection, organization, storage, retrieval, and dissemination of recorded knowledge. Furthermore, it is a collectio n of related components designed to support operations, management, and decision maki ng in an organization. Generally, IS is supposed to inform people. Information System su pports people or users in making intelligent decisions based upon the information derived from reliable data.

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Student monitoring using RFID with SMS Advisory: Polytechnic University of the Philippines

Rosario (2014)

the purpose of this system is to monitor the arrival and departure of Polytechnic University of the Philippines students. The students will use their RFID card (Radio Frequency Identification) to enter in the school premises. The RFID reader will detect if the RFID card is registered on the database of the school. The function of SMS (Sort Message Service) Advisory is it will give the parents the information regarding the time of the arrival and departure of their children in the PUP campus even though they are at home.

An SMS and RFID-Based Notification System: Lipa City Colleges

Mojares (2009)

, this program evolves the needs of the parents of Lipa City Colleges in monitoring whether their children are in the school or not in specific time. It gives the parents to have information about the presence of their children in school. It tackles the time in and time out of every student as well as sending of SMS notification and generating the attendance report for the parents. Using RFID, a student requires to login in the system on a daily basis. The scanning of the ID is a must because it indicates students’ data in the system.

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Conceptual Model of the Study

Input Non-Member • Fill up the personal information Member • View attendance Admin • Username • Password

Process

Output

Information Management • Adding, Deleting, Viewing Items on Member’s Admin Information

Confirmed Login

• Welcome Adding Member •Registered Successfully

User Accounts • Members • Admin Ordering • Access and Viewing Orders from Products Offers

Figure 1. The Conceptual Model of the Study Evaluation

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METHODOLOGY This chapter presents the project design, project development, operation and testing procedures as well as the evaluation procedure.

Project Design

instrutor information train member

instructor

instructor information train member admin

bill amount member information bill amount

gym management system

bill amount member information bill amount pay bill

tap card number

tap card number Database

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customer