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Ajeet Kumar Agarwal February 22, 20 2017
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Business Partner – Customer-Vendor Integration S/4 HANA Follow
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Setting Se tting up Business Business Partner S/4 S/4 HANA H ANA This blog This blog is based based on S/4HANA S/4HANA 1511 release , however however most most of the concept concept of the setting s etting up the business partner remains same for all the subsequent releases of S/4HANA i.e 1610/1709/1809. This blog is aimed to give you most of the information you want to know for setting up Business Partner for new implementation or System conversion from ECC to S/4HANA. There are redundant redundant object models in the traditional ERP system system in which the vendor master and customer Master were used and with aim of principal of one SAP has simplied this approach and has introduced BP as mandatory target object in S/4HANA. Business Partner is now capable of centrally managing master data for business partners, customers, customers, and vendors. With current current development, BP is the single point of entry to create, edit, and display master data for business partners, customers, and vendors
https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/
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Customer/Vendor Object Model Limitations Only one single address No relation between a vendor and a customer for the same real world entity (no role concept) No time-dependency
Business Partner – SAP Strategic Object Model General data are shared across dierent roles One business partner could perform multiple roles, e.g., customer and vendor (supplier) One business partner could have multiple addresses Time-dependency object attributes and relationships Provide harmonized architecture Customer/Vendor Integration (CVI) component ensure the synchronization between the Business Partner object and the customer/vendor objects
Dependencies/Pre-requisites Business partner has been mandatory with S4 Hana Enterprise Management version i.e 1511 and 1610 & old transactions related to Vendor and customers have become obsolete. It´s recommended but not mandatory that BuPa ID and Customer-ID / Vendor ID are the same. The Business Partner Approach is not mandatory for the SAP Simple Finance 1503
Check and activate Business Functions CA_SUPPLIER_SOA CA_BP_SOA Switch ‘VENDOR_SFWS_SC1’ and switch ‘VENDOR_SFWS_SC2’ have to be active for the vendor contact person’s data to be synchronized with BP contact person’s data
https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/
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Business Partner – Customer-Vendor Integration S/4 HANA | SAP Blogs
The appropriate specic transaction like XD01,XD02, XD03 or VD01, VD02, VD03 / XK01, XK02, XK03 or MK01, MK02, MK03 etc. are not available in SAP S/4HANA Enterprise management Version i.e. 1511 and 1610 Currently mass maintenance for customers and vendors via transaction MASS is not available. Before you begin the BP conversion from an SAP ERP system to an SAP S/4 HANA system, you have to answer the questions Whether the Business Partner ID and Customer-ID /Vendor ID should be the same in the S/4 HANA System?
Business Partner Master Data Setup Proces 1. Setup BP General Data
Select General Business Partner Role and Grouping, here this grouping is linked with customer/ vendor Number range and this Grouping is key in linking the Vendor/Customer & BP groups as well as number ranges which is explained below in detail. Table BUT000 will be updated once General BP role is completed. 2. Setup FI Vendor
BP Role FLVN00 FI Vendor extension enables Invoice to be posted directly in FI. Here vendor master table LFA1 and LFB1 will be updated. https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/
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FI document can be posted but cannot create PO as purchasing data is not yet extended so for extending purchasing data use ROLE FLVN01
Table LFM1 will be updated once the BP Role is extended to Supplier BP Role Once BP is extended to Purchase Organization using BP Role FLVN01 the vendor can be used PO can be created.
Setting up Customer
https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/
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Table KNA1 will be updated once BP Role is extended to FI Customer and Finance can start posting directly in FI for example FB70 etc.
Extend Customer to Sales Area BP Role FLCU01 is extended to sales area.
Table KNVV updated with Sales view details and henceforth Customer can be used in sales area.
Extend Customer to Credit Segment https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/
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Table UKMBP_CMS_SGM updated Note- S4 Hana credit Management setting should be enabled to check the credit limits for customers
Maintaining Tax details You can add customer Tax details in Identication tab of BP which will enable you to enter tax details with tax category and tax number and once you save this detail in BP the same you can see in KNA1 table , you can check whether these tax categories exists in table V_TFKTAXNUMTYPE & V_TFKTAXNUMTYPEC & also check eld BP status that these tax number elds are optional/mandatory not hidden..
Customizing Business Partner Customizing Activate the PPO Request for the synchronization object Business Partner Cross-Application Components–> Master Data Synchronization –> Synchronization Control–> Synchronization
https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/
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Active Synchronization between Customer/Vendor and BP is active
Dene BP Roles Assign BP Role to BP Role Category Cross-Application Components–> SAP Business Partner–>Business Partner–> Basic Settings –> Business Partner Roles–> Dene BP Roles
https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/
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This setting is already available in standard delivered system for standard roles. Account Group /Number Range Mapping I am explaining below with an example of requirement for setting up One Time Vendor and One Time Customer Account and as a summary we need to setup Vendor/Customer Account group & assign number ranges to respective Vendor/Customer account group as it was required in classic ERP environment. Additionally BP grouping is mapped with Vendor/Customer account group
Dene Account Groups Vendor Financial Accounting (New)–> Accounts Receivable and Accounts Payable–> Vendor Accounts–> Master Data–> Preparations for Creating Vendor Master Data
https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/
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Assign Number Ranges to Vendor Account Groups
Similarly for Customers we need to dene Account Group and assign number range to Customer account groups.
Dene Number Assignment for Direction BP to Vendor/Customer Cross-Application Components–> Master Data Synchronization–>Customer/Vendor Integration –> Business Partner Settings –> Settings for Vendor Integration –> Field Assignment for Vendor Integration–> Assign Keys Dene Number Assignment for Direction BP to Vendor
https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/
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Dene BP Number Range and assigning to BP Grouping Cross-Application Components–> SAP Business Partner–> Business Partner–> Basic Settings –>Number Ranges and Groupings Dene Number Ranges-BP
Dene Groupings and Assign Number Ranges
https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/
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Create Number Ranges for Vendor/Customer Financial Accounting (New)–> Accounts Receivable and Accounts Payable–> Vendor Accounts–> Master Data –> Preparations for Creating Vendor Master Data Create Number Ranges for Vendor Accounts
Similarly create Number Ranges for Customer Accounts.
How to maintain Field Status ? Refer SAP KBA Note 2565164 to know how to maintain eld Status for BP This will enable to start work with new Business Partner in S4 Hana Enterprise Management Environment.
Do you want to know how to convert existing Vendor/Customers while doing system conversion from ECC to S/4HANA ? Very detailed information for deep dive you can refer this CVI cookbook link from Christoph Dutz, Michael Foo and Alexander Roebel which focuses on BP conversion from ECC to S4HANA https://support.sap.com/content/dam/SAAP/SAP_Activate/S4H.0781%20SAP%20S4HANA%20Cookboo k%20Customer%20Vendor%20Integration.pdf Assigned tags Brought to you by the S/4HANA RIG APP PLATFORM Business Partner
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Ajeet Agarwal ProductBlog ExpertSAP S/4HANA RIG- APJ Related Posts https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/
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Business Partner – Customer-Vendor Integration S/4 HANA | SAP Blogs
Business Partner in S4 HANA – Customer Vendor Integration By Ankit Deshwal , Mar 27, 2018 The Secrets of Business Partners in S/4 HANA Series – 4/8 By Srinivas Rao Gudla , May 07, 2018 The Secrets of Business Partners in S/4 HANA Blog Series 3 /8 By Srinivas Rao Gudla , May 07, 2018
Related Questions
S/4 Hana - Business Partner By Former Member , Oct 29, 2017 Customer Account Groups / Required Fields for BPs using CVI - Best Practices By J. Graeme Foxworthy , Jul 25, 2017 BP Synchronization: How to convert customer and vendor (same entity) to one single Business Partner? By Former Member , Oct 26, 2017
84 Comments You must be Logged on to comment or reply to a post.
Jay Malla May 7, 2018 at 10:20 pm
Hi Ajeet, So the older approach of customer change pointers generating DEBMAS IDocs no longer works with S/4? We are conguring the customer replication – the change pointer conguration, ALE distribution model, and the partner prole is all set – but the IDocs are not getting created from running RBDMIDOC program. Regards, Jay
Ajeet Kumar Agarwal | Post author May 16, 2018 at 7:54 am
Hi Jay Please refer OSS note 2559670 , DEBMAS is still available but you need to change the way it was replicating in ECC.
https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/
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Jay Malla May 29, 2018 at 4:12 pm
Thanks for the information. I will check out the note. We did get Debmas IDocs to get generated.
Ahmed khan June 12, 2018 at 9:06 pm
Hi Ajeet,
So According to best practices which is the best way to ingerate s4 hana for BP creation, Idoc, LTMC etc?? if possible kindly share you email id.
BR, Ahmed
[email protected]
Ajeet Kumar Agarwal | Post author June 28, 2018 at 10:28 am
Hi Ahmed For the initial load for new implementation projects LTMC is the standard tool available in S/4HANA to create BP.
Thanks
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Derek Colley June 15, 2018 at 2:38 pm
Ahmed, thank you for sharing this. Would you have any info on how to trigger CREMAS IDoc outbound when the BP is changed? I activated change pointers for CREMAS, but I see in table CDHDR a BUPA_BUP change pointer, and this is not triggering the CREMAS outbound. Rgds,
Derek
Raghav Naidu July 20, 2018 at 9:07 am
Hi Derek, Have you assigned the required Table/eld to the message type (CREMAS) in Tcode: BDCP2? If yes, is it
triggering the change log in the table BDCP2?
Ramakrishna Kotha July 20, 2018 at 7:27 pm
Hello Ajeet, Thank you for your excellent post. Brief about my requirement: We have separate instances for SAP ERP HCM and S/4 HANA on Premise. Using ALE I have integrated HR Mini Master with Basic Infotypes (0000, 0001, 0002, 0006, 0105, 1000, 1001). Now Using the HR Mini master I have to setup Business Partner for Employee role. Do you recommend internal number range or external number range. It would be great help if you can share conguration steps for setup Business partner for Employee Role.
Thank you, Ramakrishna. https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/
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Evguenia Cunniam August 17, 2018 at 1:12 pm
In the CVI cookbook from Christoph Dutz, Michael Foo and Alexander Roebel, on page 44 there is a mention of master data check report that can be executed to check for any master data (not conguration) inconsistencies. There is also a link to a sample report that the cook book advises to use to create a customized report. Unfortunately, the embedded le cannot be open. Is there another place I can get hold of it? I have searched SAP Support portal for it, but cannot nd it there.
Thank you
Ajeet Kumar Agarwal | Post author September 21, 2018 at 10:30 am
If you want to understand how to setup eld status for BP, please refer SAP KBA 2565164 Thanks
Sajjad Malik December 5, 2018 at 2:14 am
Hi Ajeet, Great work and nicely explained. I have few questions and if you can help clarify few concepts. Let’s say we have both customers and vendor which need to be migrated from non-SAP to S/4HANA. We are going to load customer rst and then vendors. My questions are 1. What is recommended in case if we do business with a customer who is our supplier also? Create two dierent BP’s with separate role or Create on BP with two roles? I know the answer can be “Whatever https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/
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suits business need is better” but in that case please take a look at question # 2. 2. What if a customer is also vendor and now, we are going to have one BP and assign both roles to it? How do we manage this? By managing in mean, if we execute the first load using the migration object “Customer” and created BP with role of customer and now we want to update this BP/customer and add role Supplier? Do I need to run a load again? And if YES, the BP already created earlier, how do we enhance it? 3. We want to use an external number range for all the customer and vendors getting uploaded to S/4. As you mentioned about that we can use the “Same Number” check which can help us get the same number for BP & Customer or Vendor. My question is, how during the migration run, system should use internal or external number range and use numbers from our pre-defined number ranges?
Will really appreciate if you can help me with above questions. Thank you Sajjad
Vyomakesh Bharadwaj Racherla December 22, 2018 at 6:43 pm
Very well explained Ajeet . Thank you
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