BSBWHS605 Develop Implement

BSBWHS605 Develop Implement And Maintain WHS Management System

Task 1  –  Guidelines  Guidelines

To be submitted:

1.

WHS policy –  first  first draft

2.

Written Outline of WHSMS core elements

3.

Responses to Store manager and Worker rep

4.

Present these to the Board and CEO in a role play (get sign in the Observation form)

Part 1 WHS policy draft (Student workbook pg 158 –  158 –  Sample  Sample WHS policy) 1. Purpose (what is the aim of the policy?) 2. Scope (Who and what are covered under the policy ) 3. Policy (State your policy) end  –  Take  Take important 4. Procedures (list the procedures under various headings or furnish them at the end –   points from ISS policies policies –  do  do not copy everything )

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responsibilities of the CEO and the management team –  team  –  use  use Responsibility for implementation ( list the responsibilities the information on pg. 158) 6. Related legislations and standards (WHS ACT 2011….AS/NZS 4801:2001…) 7. Approved by Part 2: WHSMS Core elements  (pg. 5 and pg. 156-168) These 5 elements should be in the core elements  Refer to policy above) above) 1. WHS policy ( Refer 2. Planning elements bin…Cite all the hazards from 3. what are the hazards and risks in Pitstop ( g. fuel spills., fire in rubbish bin…Cite the case study Incident summary report/Store visits and Records ) 4. What Hierarchy of control will be followed? health and well being of employees….minimise employees….minimise illness illness and 5. What are the objectives  (e.g. Improve the health injuries…Pg. 160.) performancee indicators  (e.g. 2 safety inspections, introduction of 1 health and well being 6. Targets and performanc  program on non- smoking  smoking in 3 months etc…) etc…) Implementation elements 1. Resourcing (Insert a budget here as per pg. 162) 

PITSTOP WHSMS SUMMARY BUDGET Wages

$ 15,000

Equipment

Training

Administration

Total 1. 2.

WHSMS structure of responsibility  (insert the organisation structure of responsibilities  –  pg.  pg. 163) Integration with related management systems ( comment on how the WHS policies will be integrated with  Pitstop’s other policies such as Induction policy, Performance management policy….etc….) policy….etc….) 3. A Training plan  (What are your proposed training plans? List them) 4. Agreed consultation and communication process  (how will you communicate) 1. Monitoring and evaluation elements Monitoring plan (pg 166) 

Performance indicator

Data source

1. 2 Safety inspections yearly

Safety audit checklists

Plan for data collect Consult with HSR 

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A reporting and follow-up system for incidents (Will you have proper Risk Register and Incident reporting templates?) 1. Review and improvement elements A management review ( write in your own words) Part 3: Responses to Amanda Amanda and Pat Lee Lee 1. Amanda –  list  list all her concerns and say how your new plan will deal with them 

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Amanda’s Concerns

Solutions in WHSMS

1. (e.g.) Pie warmer is a new oven

1. Training will be provided as per plan

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(from pg. 19 of the case study) Solutions in WHSMS

Pat Lee’s Concerns

1. Store managers are unclear of reporting process and legal obligations 2. 3. 1. Plan in WHSMS to organise organise workshop

4.

2. 3.

Part 4 Role play These elements should be discussed without fail in role-play and when addressing staff concerns in WHSMS 1. core elements of the system, the risks involved and proposed changes or additions 2. relevant standards 3. relevant legislative legislative requirements for WHS management, including those related to recordkeeping 4. WHS policy requirements 5. how policy will be communicated to employees 6. how design of WHS management system and WHS policy meet internal and external requirements 7.  possible certification certification option option and process of certificat certification. ion. discuss benefits to organisation organisation:: reducing injuries 

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improving productivity improving industrial relations reducing compliance risk. BSBWHS605 Develop, implement and maintain WHS management systems Task 2  –  Guidelines  Guidelines   

· participate in two consultation role-plays: o meeting with the board of directors and and senior management management (completed (completed in Task Task 1) o meeting with the Wollongong manager manager and and HSR ·

submit a 1 – 2 page outline of plan containing outcomes of consultation

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submit a 1 – 2 page draft risk assessment and control procedure

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submit draft and final implement implementation/action ation/action plans for the Wollongong store

Part 1: Role Plays  Discuss Part 2 –  2 –  WHSMS  WHSMS that you developed in assessment task 1 in a group of 3 –  3 –  4  4 students (This is taken as done in task 1) Part 2: Prepare a summary report on the above topics (meeting notes)  –  You   You have already addressed all these topics in assessment one. Therefore you do not have repeat what you have already written. Briefly (one page report) write about what you discussed.

one pa parr agr ap aph h for f or ea each ch of the bullet poi points nts above. above. The requirements of the WHS plan (why is it important to have a WHSMS?) What discussions you had on procedures to manage WHS risk What discussions you had on compliance (what are the compliance requirements requirements as per WHS act, OHS Act (Vic), Regulations, Australian Standards for WHS manageme management nt systems, AS/NZS 4804 and Codes of  practise) What discussions you had on WHS targets and KPIs Key elements of implementation of the system in Wollongong. Part 3: Risk assessment and control procedures create a flow chart of risk assessment procedure (page 181  –  190   190 of the student handbook)  –  You   You can also refer to https://www.safeworkaustralia.gov.au/risk  https://www.safeworkaustralia.gov.au/risk and and explain how you would deal with dangerous substances (petrol, LPG), manual handling (pie ovens) Step 1: I dentify H azar ds in i n Pi P i tst tsto op  (categorise them under Physical, Psychosocial, Mechanical, Chemical,  Energy sources hazards and Environmental Environmental hazards) Step 2: Asse  (Do the Risk assessment matrix)  Assess ss the ri sk  (Do   

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Severity order (1-5) Hazard name

Description (Insignificant 1, Minor 2, Moderate 3, Major 4, Catastrophic (5) Detail

Step 3 Cont  (pg. 189 of workbook) Contrr ol the r i sk  (pg.  E xplain xplain the hierarchy of control for every hazard (Elimination, Substitution, Substitution, Eng control,

Admin control, PPE) control of risks such as training, training, regular inspections inspections by store managers or delegated staff emergency procedures (fires, fuel spills). 

Poten

Part 4: Implemen Implementation/action tation/action plans for the Wollongong store Refer to the template on page 177  –  179  179 Identify all WHS implementation implementation steps needed for Wollongong store and put them in the table below (Specific activities –  activities  –  1. initial launch of WHSMS, including development of policies and procedures (safety procedures, recordkeeping procedures, etc.)ongoing activities 2. training: consider current activities undertaken by staff, required activities under your plan, and capabilities capabiliti es of current employees communication communica tion and consultation 1. monitoring and reporting, such as regular safety audits)  

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Action/activity Action/activ ity

Date (Timeline (Timelines) s)

Person/s responsible

Performance measure/targets measure/tar gets

Resource required

Employee skills analysis table in order to allocate responsibilities responsibilities ( pg. 107 of WB)  –  Read the Appendix in Task 2 for the information required

Wollongong team

Store manager

Shift Manger 1

Shift manager 2

Cashier 1

WHS ability

Qualifications

Knowledge

Experience

Interpersonal

Responsibilities Responsibil ities allocation: (These are only suggested)

Based on current job roles and underlying skills and knowledge, you decide on the following allocation of the WHS jobs:   

Communicating and coordinating WHS meetings  –  Managing the overall WHS policy  –  Locating the Safety Data Sheets for all equipment and materials  – 

Keeping minutes of meetings –  Documenting WHS issues in carrying out the maintenance work  –  Identifying equipment equipment specialists to assist with training  –  Coordinating the gap WHS training needs of the Wollongong team  –  Liaising with senior management on WHS  – . Preparation of a safety audit of all the equipment  –  Preparing an induction WHS process for ne apprentices joining the Wollongong  –  Identify Gap training (Use them in the Action plan) – Pie ovens training       

– First aid training Part 5 Role Play with Wollongong Manager and HSR   Explain the new implementation implementation plan to them. them. Get the observation form signed by the trainer for your records. BSBWHS605 Develop, implement and maintain WHS management systems Task 3  –  Guidelines  Guidelines

 participate in two consultation consultation role-plays: role-plays: meeting with the store managers on monitoring and reporting meeting with the board of directors and senior management to review performance of WHSMS and make recom submit amended targets and KPIs, procedures for performance management, management, audit and reporting as a result of consu submit a written 3 – 4 page report containing recommendations recommendations for improvement of the WHS management system. 

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Part 1: Role Plays Role-play on implementation of performance monitoring and audit procedures. Note: The implementation impleme ntation plan was discussed in a role play at the end of assessment 2. Here you need to write a brief note on how you will measure and monitor the WHS implementation implementation plan. Examples of measurement techniques you can use are: (Student workbook page 122  –  137).  137). Examples of monitoring activities: incident reports and investigati investigations ons workplace inspection checklists audit reports hazard reports risk assessment reports training reports, skills and training matrices consultation with employees feedback from employees  budget tracking. tracking. 

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Explain the most practical ways possible for managers to implement the procedures you have developed. Stress the benefits to the organisation and benefits to managers where appropriate. Part 2: Final Summary Report

Based on your analysis and consultation with the board of directors and senior management, prepare a 3 –4 page report containing the following elements. (You have done a major portion of this part in part 2) You only need to add what is not included in part 2 from the below list) 1.

Executive summary (briefly summarise report) . You must write this at the end, after you have completed the report.

2.

Body (analyse data from scenario; discuss possible causes; explore possible solutions; explain your reasoning and support with evidence). consider the relationship between the data and the WHSMS targets and performance indicators . What are the gaps? (Compare the data in assessment 1 and 3 appendices) e.g. incidents and lost days slightly higher than targets training numbers poor –  poor –  50%  50% off target  uneven quality of implementation across, etc.. 

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Objective

source

Information and data

Performance indicator

Minimise injuries Safety audits

consider possible causal relationships between data and aspects of the WHSMS implementation managers working independently of others in interpreting procedures lack of managerial training   poor communication or consultation consultation processes lack of store employee training   poor written and verbal communication communication skills  smoking, etc. consider possible improvements improvements to address root causes of performance issues ensuring options available to employees who have poor written or verbal communication skills. consistent effort from senior management to communicate support and commitment to policy and WHSMS. Could involve face-to-face meetings and hands-on involvement with stores. recommendations with regard to computerised WHSMS system, etc.. consider existing procedures and ways to improve them  Address requirements to update update procedures to support WHS plan. plan.  Refer to inadequate safety safety procedures, performance performance management procedures, procedures, lack of emergency emergency  procedures, etc amended targets and KPIs, procedures for performan performance ce management, audit and reporting as a result of consultation consultation.. Consider reviewing any of your policies Consider changing the KPIs (reduce them) taking into account that the incident rates have increased after implementation Consider any remedial actions required.  Amended KPIs (Follow (Follow the strategic implementation implementation plan table table in Task 3) 

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Objectives

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Original target 

 Amended target/KPI 

develop draft recommendations for improving the WHSMS  (minimum 4 recommendations) increased focus on consistent training for new managers ensuring options available to employees with poor communication skills. consistent effort from senior management to communicate support and commitment to policy and WHSMS.  forming networks of managers managers to learn from each other’s training training and management techniques techniques introducing a health and wellbeing program to communicate smoking risks, provide healthy lifestyle alternatives and reduce smoking, etc.   

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 Person resp

Conclusion T hese ar ar e ex exam amples ples only. Y ou need need to analyse the the gi gi ve ven n inf i nfor orma matition on and ad add d mor more e to to the ab above ove lilists. sts. 3.

Part 3: Role play

Conduct a role play to consult with the board of directors and senior management to present WHS performance data and recommendations. You must attach all the three observation checklists to the tasks as well. If you have not done the role plays pleas