BSBPMG512 Manage Project Time Assessments B

 

ALLANA WARD – SN 20053308

BSBPMG512 MANAGE PROJECT TIME Assessment Part B Short Answer Questions 1.   How would you 1. you develop a project schedule using project management tools and techniques? I would do this by using 7 processes; Plan schedule management, define activities, sequence activities, estimate activity resources, estimate activity durations, develop schedule and control schedule. The outcome of these processes is the project schedule baseline which I would use for reviewing whether the project activities and timeline was on track at any given time.

2. How would you implement, analyse and monitor a project schedule? The implementation of the project schedule is implemented, analysed and monitored through by the Control Schedule Process. Performance reviews performed at regular intervals throughout the project are a good tool to be able to effectively monitor and analyse the performance of the project and how it measures against the baseline and plan.

3. How would you conduct a review r eview of project scheduling and recommend improvements for the future? Lessons learned registers and workshops as well as meetings held on regular occurrences help to gain feedback from all stakeholders on how the project is going with regards to scheduling, resourcing and any issues along the way. Any issues or feedback is placed in the register, along with information on the impact the issues had and how they were resolved, also how they can improve this process in the future.

4. Explain estimation techniques to determine task duration dur ation and resource effort Developing a Work Breakdown Structure (WBS) is a good way to be able to estimate task duration and resource effort required for the phases of the project. By breaking down the whole project in to phases and those phases in to individual tasks and work packages – we can use a bottom-up estimation method to determine the amount of hours each task will require and create a whole project view.

5. Explain procedures for identifying critical path To identify the critical path of a project, we must identify the path through the project that represents the longest amount of time taken but gives the shortest project length. Each task within the project is assigned the longest time, normal time and shortest time to complete. The normal time is used for the critical path.

6. Explain procedures for managing project baselines, establishment and variance To establish and manage variances to the project baselines, stakeholder approval is required in all instances. A draft schedule baseline is submitted for approval to the relevant stakeholders. From there, they either approve or request changes to the draft. Once approved, any variances to the approved baseline requires approval from the relevant stakeholders.

 

ALLANA WARD – SN 20053308

7. Summarise project life cycle phases and describe d escribe each phase The project life cycle is broken down into four phases: initiation, planning, execution, and closure. The initiation phase entails figuring out an objective for the project, determine whether the project is feasible, and identify the major deliverables for the project. The planning phase entails breaking down the larger project into smaller tasks, building the team, and prepare a schedule for the completion of assignments. The execution phase varies between projects however usually it includes Creating tasks and organising workflows, communicating with final teamdeliverables, members, monitoring qualityresources, of work and managing budget. The closure phase entails providing release project and determining the success of the project

8. Explain best-practice time management methodologies, their capabilities, limitations, applications and outcomes Time management can be done many ways depending on how each project manager prefers to run their schedules and projects. One of the most common methodologies used is the Earned Value Management (EVM) methodology. This combines scope, schedule and resource measurements to assess the progress and performance of the project by creating an overall project performance baseline. It’s important that the project members all have an understanding about what their estimated durations are and the project manager needs to provide this to them.

9. Summarise key tools for project scheduling Key tools for project schedule include the following; expert judgement used to assess the resource inputs, alternative analysis to highlight the different ways of accomplishing the activities, bottom-up estimating by way of estimating each task from the smallest to the largest and thus the entire project in the end and even some project management softwares can help plan, organise and estimate resources and schedules for the project.

10. Explain work breakdown structures and application to project schedules The total scope of work that the project needs to be successful is found in a well developed work breakdown structure. A bottom-up estimation method can be used to estimate the amount of time needed for each task within each phase of the project, from smallest to the biggest task. By using this method, a total time, resource effort and cost can be estimated for the project. From this, a schedule can also be drawn up as the path to completion and time taken per task is shown in the WBS.