BSBCMM401A Make A Presentation

 

 

BSBCMM40 BSBCMM401A-----M 1A-----MAKE AKE A PRESENTA PRESENTATION TION

This Task requires you to prepare 2 presentations and deliver it to your Assessor  and training group. You need to follow below mentioned guidelines: •

Presentations need to be prepared on any organisation and its business.

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Presentations should be between 7  !" minutes in length.

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Presentation should be designed on PowerPoint with around !# slides.

You $an $hoose any 2 topi$s from the following list: !. %&' mana manage geme ment nt sys system tem 2. (mportan (mportan$e $e of $ommuni $ommuni$ati $ation on in the organi organisati sation on ). *iffer *ifferent ent leaders leadership hip styles styles +. %ork %ork priorit priorities ies and and Time Time manag manageme ement nt #. (mportan$e (mportan$e of ,onti ,ontinuous nuous (mprovement (mprovement in the organi organisation sation -. 'ustain 'ustainabi ability lity a$ a$tivi tivities ties of the organi organisati sation on

!. Prepare Prepare a Presen Presentat tation ion 1.1. What is your presentation approach and inten intended ded outcomes? Answer— !. Presen Presentat tation ion app approa roach ch top topic ic 1-1----  to gi giv ve de deta tail ils s ab abou outt %& %&' ' management system to various stakeholders to make awareness about and improvement in $urrent health and safety rules Intended outcomes---- to outcomes---- to eplain about %&' management system and benefit oftion itsalimplementation the system leading orga organi ni/a /ati onal im impr prov ovem emen entt inan and d $urrent im imag age e working en enha han$ n$em emen entt le lead adin ing g to to in$reased business profit 2. Pres Presen enta tati tion on ap appr proa oach ch to topi pic c 22----   or oral al pres presen enta tati tion on ab abou outt $ommuni$ation and its (mportan$e in the organisation using visual aids Inte Intend nded ed ou outc tcom omes es-------- to in$r in$rea ease se th the e un unde ders rsta tand ndin ing g am amon ong g al alll stak stakeh ehol olde ders rs ab abou outt vario arious us $o $omm mmun uni$ i$at atio ion n te te$h $hni niqu ques es an and d th thei eir  r  (mportan$e in the organisation for employee development leading to perfo pe rforma rman$ n$e e en enhan han$e $emen mentt 0 qu quali ality ty wo work rk an and d pr produ odu$t $t1se 1serv rvi$e i$es s in organisation for future business growth.

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SATWANT SATWANT SINGH SING H BATH

 

 

BSBCMM40 BSBCMM401A-----M 1A-----MAKE AKE A PRESENTA PRESENTATION TION

1. 1.2.Ide 2.Ident ntif ify y ch char arac acte teri rist stic ics s of th the e au audi dien ence ces s an and d di disc scus uss s su suit itab able le presentation strategies format and deli!ery methods you will use.

Answer—In order to match the target audience location resources and personnel needed there are !arious presentation format and deli!ery methods that can be utili"ed when w hen ma#ing a presentation such as---

 

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 Advertising $opy

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 Audio

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*ire$t marketing $opy

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(ndividual presentation

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Publi$ relations $opy

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'$ripts

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'toryboards

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Team presentation

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erbal presentation

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ideo

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isuals

$haracteristics that could ma#e up a target audience% •

 Age

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,ultural and language ba$kground

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3du$ational ba$kground or general knowledge

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4ender 

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5anguage0 litera$y and numera$y needs

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Physi$al ability

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Previous eperien$e of the topi$

(t im impo port rtan antt to ad adap aptt the the de deliv liver ery y of yo your ur pr pres esen enta tatio tion n to su suit it th the e ta targ rget et audien$e 'o that they desired out$ome is rea$hed0 key $on$epts and ideas are understood by audien$e and parti$ipants needs and preferen$es are met.

&ormat 

%hen preparing your detailed notes you should:

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type the notes in large letters 6but not all $apitals as this $an be very

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  hard to read use double spa$ing

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type only on the top half of ea$h sheet of paper. 2

 

SATWANT SATWANT SINGH SING H BATH

 

 

BSBCMM40 BSBCMM401A-----M 1A-----MAKE AKE A PRESENTA PRESENTATION TION

&'A()*'+ &'A( )*'+ ,& A '(AI' P*' P*'+'/(A +'/(A(I,/ (I,/ P PA/ A/ W'$,0' %el$ome the audien$e 8ollow proto$ol su$h as introdu$ing spe$ial guests (ntrodu$e yourself and your $olleagues or assistants I/(*,)$(I,/ (nterest: 4rab their interest1attention 9eed: 3stablish a need1desire to know more Topi$: To pi$: e $lear about the topi$1s ;elevant: e$tive: ,larify the ob>e$tive , ?@Pa$kage in $hunks ?flow logi$ally from simple to $omple ?en$ourage a$tive parti$ipation by all ?a$tivities at regular intervals eg 2" minutes ?allow for pra$tise ?en$ourage positive feedba$k ?provide motivation ?show timeframe ?pose BthoughtC‐fullD questions and possible solutions ?appeal to the senses eg audio1visual0 smell0 tou$h0 feel ?assess1evaluate required out$omes ?en$ourage $onfiden$e to transfer skills $,/$)+I,/ ;elate ba$k to ob>e$tives (nvolve all parti$ipants erify e rify parti$ipants understanding 3plain the key points Terminate Te rminate the sess session ion wit with h a definit definite e endin ending g (ntrodu$e the net sessions topi$ 9ever be rushed 4ive feedba$k

1.3. 1.3.Wh What at pr pres esen enta tati tion on aids aids ma mate teri rial al an and d te tech chni ni4u 4ues es wi will ll yo you u us use e to enhance audience understanding of #ey concepts and central ideas? Answer---+trategies and techni4ues-----%hen techni4ues-----%hen designing your presentation  pla plan0 n0 $o $onsi nside derr wh whi$h i$h str strate ategie gies s wil willl be the mos mostt app approp ropria riate te to a$h a$hiev ieve e the  pu purp rpos ose e of th the e se sess ssio ion. n. ,o ,ons nsid ider er also also00 whi hi$h $h stra strate tegi gies es wi will ll be th the e mo most st  appropriate for this audien$e iin n this venue. 8or eample: ?,ase 'tudies 3

 

SATWANT SATWANT SINGH SING H BATH

 

 

BSBCMM40 BSBCMM401A-----M 1A-----MAKE AKE A PRESENTA PRESENTATION TION

?*emonstrations ?Audien$e *is$ussion ?'mall 4roup ?=ral Presentations ?;ole Plays ?Ese of Animation (n 'lideshows

(o &urther 'nhance A Presentation ou $an )se (echni4ues +uch As% 

5ive A$tion

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e$tively wat$h your performan$e and the rea$tions of your audien$e. You have the benefit of @hindsight to help make the net presentation mu$h better.  A$tion resear$h. This is a type of informal0 qualitative0 interpretive0 refle$tive and eperimental methodology where parti$ipants $ollaborate in order to bring about positive $hange. ,riti ,ri ti$a $all frie friend nds0 s0 pe peer ers0 s0 $o $olle lleag ague ues s or fa fami mily ly me memb mber ers. s. Th Thei eirr in inpu putt $a $an n be instrumental in supporting you in your endeavours and at the same time0 help you to improve.

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BSBCMM40 BSBCMM401A-----M 1A-----MAKE AKE A PRESENTA PRESENTATION TION

8o$us group inter interview views. s. Thes These e is an unstr unstru$tur u$tured ed grou group p interv interview iew te$hn te$hnique ique where generally G to !2 people are brought together0 under the guidan$e of a trained interviewer0 to fo$us on a spe$ifi$ $on$ept0 produ$t0 or sub>e$t. The group dynam dy nami$s i$s gen genera erate te ide ideas as an and d pro provid vide e ins insigh ights ts int into o aud audien ien$e $e rea rea$ti $tions ons and per$eptions. =neConCone =neCo nCone intervie interviews ws with parti$ipa parti$ipants nts and other perso personnel nnel involve involved d in the presentation. You speak with your audien$e members and ask for their $riti$al but positive feedba$k as a means of improving the presentation for the net audien$e.

3valuation te$hniques should steer $lear of sub>e$tive and negative $riti$ism of the pr pres esen ente terr. ;a ;ath ther er they they sho houl uld d be de desi sign gned ed to al allo low w po posi siti tive ve fe feed edba ba$k $k fo for  r  improvement. 9oCone wants to be >udged negatively so we should always be $areful in our feedba$k. 5ikewise0 audien$e evaluation worksheets should also be designed to ena enable ble pos positiv itive e $ri $riti$ ti$al al fee feedb dba$k a$k not per person sonal al insult insults. s. Ali Aligne gned d wit with h thi this s is tha thatt feedba$k should fo$us on the presentation and not be an opportunity to ridi$ule or  atta$k the person. When designing or adapting e!aluation e !aluation >tools and techni4ues the following criteria should be specified% • • • • • • • • • • • •

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(s the venue appropriate %as the purpose $ommuni$ated %as there suffi$ient information delivered *id the presenter ehibit personal $onfiden$e *id the presenter have suffi$ient knowledge of the topi$ %as the language appropriate *id the presenter have adequate eye $onta$t with all the audien$e *id the presenter pro>e$t their voi$e suitably %as timing appropriate %as there a logi$al flow of points *id the presenter establish a rapport with the audien$e %ere there diffi$ult audien$e members and if so0 were they handled appropriately %ere the audio visual te$hnologies utilised %as the audien$e engaged throughout the presentation %as there a ba$kup plan and was there a need to use this plan

3.2. 6ow will you utili"e feedbac# from the a audience udience or from #ey personnel in!ol!ed in the presentation to bring changes to central ideas? Answer--(n order to provide the most effe$tive presentations0 the feedba$k from audien$e members should be gathered and used as a $ontinuous improvement strategy for  9

 

SATWANT SATWANT SINGH SING H BATH

 

 

BSBCMM40 BSBCMM401A-----M 1A-----MAKE AKE A PRESENTA PRESENTATION TION

future ses future sessio sions. ns. Par Parti$ ti$ipa ipant nt ev evalu aluati ations ons var vary y fro from m one org organi anisat sation ion to ano anothe ther  r  howeverH the one that you sele$t should adequately @$apture the main elements of a prese pre senta ntation tion.. 3va 3valua luatio tions ns sho should uld ide identi ntify fy pre presen senter ter ob obvio vious us @te @tende nden$i n$ies es and measur mea sure e the ef effe$ fe$tiv tivene eness ss of the pre presen sentat tation ion.. Two e eamp amples les of pre presen sentat tation ion evaluation @tools are shown on the following pages.

':am ': ampl ple e 1  en en$o $our urag ages es ea ea$h $h pa part rti$ i$ip ipan antt to ra rate te di diff ffer eren entt el elem emen ents ts of th the e presenta prese ntation tion.. 9o 9ote te tha thatt the there re is als also o an op oppor portun tunity ity for audien audien$e $e mem membe bers rs to elaborate or $omment on $ertain aspe$ts of the presentation.

':ample 2 on 2 on the other hand is an etra$t of a self assessment $he$klist.

The two evaluation eamples are not ne$essarily good or bad but they do provide @food for thought. Epon analysis0 tools su$h as these enable the presenter to identify both bo th st stro rong ng an and d we weak ak pa part rts s of th the e pres presen enta tati tion on an and d en enab able le th the e pr pres esen ente terr to implement appropriate improvement strategies.

The simultaneous use of both these two evaluation tools also enables the presenter  to identify if how they per$eive themself is different to how their audien$e per$eive them. This is a very $ommon per$eption bias issue. 'ome presenters will always underra und errate te the their ir per perfor forman man$e $e wh whist ist oth others ers wil willl alw alway ays s ov overr errate ate it. (de (denti ntify fying ing the issues where differen$es of per$eption eist between the presenter and audien$e $an provide valuable and often surprising feedba$k to the presenter. (t is therefore re$ommended that a presenter use both types of evaluation tools.

 An issue to always always keep in mind when seeking and evaluating audien audien$e $e feedba$k is that different members of the audien$e may have different personal eperien$es with presentations. 'omeone who has be been en to many presentations o orr who frequently makes presentations may provide different feedba$k to someone who has never seen a presentation or made made one themself. (ndividuals $an als also o vary in what appeals to them e.g. some may love lots of visual aids and others want the minimum possible amount. These fa$tors $an sometimes help eplain why individual feedba$k may differ quite signifi$antly signifi$antly for the same presentation. You will have y your our own preferen$es and style but you $an try to $ater to as wide a range of audien$e needs as possible. ;emember however0 you you $ant be all things to all peopleH use rrelevant elevant feedba$k and keep trying to do your best.

5.

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Answer @uestions answer 4uestions SATWANT SATWANT SINGH SING H BATH

 

 

BSBCMM40 BSBCMM401A-----M 1A-----MAKE AKE A PRESENTA PRESENTATION TION

5.1 5.1 Wh What at are are the the !a !ari riou ous s da data ta co coll llec ecti tion on me meth thod ods s that that ca can n be us used ed to support re!iew of presentations?   Answer--- various data $olle$tion methods that $an be used to support review of Presentations areCC •

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a$tion resear$h $riti$al friends fo$us group interviews oneConCone interviews with parti$ipants and other personnel involve in the presentation

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written feedba$k provided by parti$ipants

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&ave your a$tual presentation videoed and then $riti$ally review review iit. t.

5.2Why there is a need to ha!e #nowledge of #ey pro!isions of rele!ant legisl leg islati ation on fro from m all for forms ms of go! go!ern ernmen mentt tha thatt may aff affect ect asp aspect ects s of  business operations such as% • • • • • •

anti-discrimination legislation ethical principles codes of practice pri!acy laws en!ironmental issues occupational health and safety

  AnswerCCC %e all know that legis legislation lation has an ef effe$t fe$t o on n our business. This be$omes very evident even as a business is >ust starting to be formed. As the business grows0 more laws are passed and other laws that affe$t businesses based on their si/e $ome into play. 'ome laws help businessH some provide $hallenges0 while others $an be antiCbusiness. =ne of the most important attributes for business su$$ess is the distinguishing quality of pra$ti$ing admirable business ethi$s. usiness ethi$s0 pra$ti$ed throughout the deepest layers of a $ompany $ompany00 be$ome the heart and soul of the $ompanyIs $ulture and $an mean the differen$e between su$$ess and failure. ;e$ogni/ing the signifi$an$e of business ethi$s as a tool for a$hieving your desired out$ome is only the beginning. A small small business that instils a deepCseated theme of business ethi$s within its strategies and poli$ies will be evident among $ustomers. (ts overall influen$e will lead to a profitable0 su$$essful $ompany $ompany..

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SATWANT SATWANT SINGH SING H BATH

 

 

BSBCMM40 BSBCMM401A-----M 1A-----MAKE AKE A PRESENTA PRESENTATION TION

5.3 iscuss !arious !arious principles of effecti!e effecti!e communication Answer— principles of effecti!e communication are--

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Jnow your audien$e. Jnow your purpose.

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Jnow your topi$.

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 Anti$ipate ob>e$tions. Present a rounded pi$ture.  A$hieve $redibility with your your audien$e.

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8ollow through on what you say.

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,ommuni$ate a little at a time.

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Present information in several ways.

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*evelop a pra$ti$al0 useful way to get feedba$k.

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Ese multiple $ommuni$ation te$hniques.

5.5 ist down presentation aids and materials a!ailable to support support presentations.  

Answer— presentation aids and materials available to support PresentationsCCCCCCC

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$omputer simulations and presentations in$luding PowerPoint slide shows and @flash shows diagrams0 $harts and posters

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models

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overhead pro>e$tor 

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paperCbased materials su$h as audien$e @handouts0 or @but$hers paper

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video and audio re$ordings

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whiteboard or @smart boards

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SATWANT SATWANT SINGH SING H BATH