BR100Agl General Ledger Application Setup
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BR.100AGL GENERAL LEDGER APPLICATION SETUP
Author:
Crea Creattion ion Dat Date: e:
Dece Decem mber ber 19, 19, 20 2009 09
Last Upd Upda ated: ed:
December ber 19 19, 20 2009
Document Ref:
Version:
DRAFT 1A
Approvals:
BR.100Agl General Ledger Application Setup
Doc Ref: December 19, 2009
Document Control Change Record 5
Date
Author
Version
Change Reference
19-Dec09
Draf Draftt 1a
No Prev Previo ious us Docu Docume ment nt
Reviewers
Name
Position
Distribution
Copy No.
Name
Location
1 2 3 4
Library Master
Project Library Project Manager
Note To Holders: If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes. If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.
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BR.100Agl General Ledger Application Setup
Doc Ref: December 19, 2009
Contents
Document Control.......................................................................................ii Application Application Set Up Control Control Sheet - General Ledger.......... Ledger....................................1 ..........................1 GL: Define Suspense Accounts........ Accounts................ ................. ................. .........................................3 .................................3 GL: Define Intercompany/Interfund Accounts............................ Accounts............. .................... ........... ...........4 .....4 GL: Define Transaction Codes.................................. Codes.............. ........................................ .............................. ..............5 ....5 GL: Define Statistical Units of Measure.................................. Measure............. ................................ ................. .........6 ...6 GL: Define Automatic Posting.................................. Posting.............. ................................ .................. ........... ........... ...........7 .....7 Setup Budgetary Budgetary Control/GL: Control/GL: Enable Budgetary Budgetary Control.........................11 Setup Budgetary Control/GL: Define a Funding Budget................... ........12 ...... ..12 Setup Budgetary Control/GL Control/GL:: Open Latest Latest Encumbrance Year................13 Setup Budgetary Control/GL: Control/GL: Define Budget Organizations................... Organizations .....................14 ..14 Setup Budgetary Control/GL: Control/GL: Define Encumbrance Types.......................16 Types..................... ..16 Setup Budgetary Control/GL Control/GL:: Define Summary Summary Accounts........................17 Accounts........................17 Setup Budgetary Control/GL: Define Budget Control Groups.................. Groups....... ............18 .18 Setup Budgetary Budgetary Control/GL: Control/GL: Set Budget Control Control Group Profile Profile Option.. .19 Setup General Ledger Ledger System Controls/GL Controls/GL:: Run Optimizer.....................20 Optimizer.....................20 Setup General Ledger Ledger System Controls/GL Controls/GL:: Define Storage Storage Parameters. Parameters. 24 Setup General Ledger Ledger System Controls/Define: Concurrent Program Controls....... Controls............... ................. .................. ................. ................. ................. ................. ..........................................25 .................................25 Open and Closed Issues for this Deliverable.............................................26 Open Issues.........................................................................................26 Closed Issues.......................................................................................26
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Application Set Up Control Sheet - General Ledger Environment Name:
Workflow SubWorkflow Name
Machine:
Setup Task
Responsibility
Type (definition, execution, or both):
Due Date
QA Responsibility
QA Due Date
Signature Approval
Setup General Ledger GL: Define Suspense Accounts GL: Define Intercompany/Interfund Accounts GL: Defi ne Transac tion Codes GL: Defi ne Statisti cal Units of Measure GL: Define Automatic Posting Setup Budgetary Budgetary Control Control
GL: Enable Enable Budgetar Budgetary y Control
Setup Budgetary Budgetary Control Control
GL: Define Define a Fundi Funding ng Budget
Setup Budgetary Budgetary Control Control
GL: Open Latest Latest Encumbrance Year
Setup Budgetary Budgetary Control Control
GL: Define Define Budget Budget Organizations
Setup Budgetary Budgetary Control Control
GL: Define Define Encumbran Encumbrance ce Types Open and Closed Issues for this Deliverable
File Ref: 26691859.doc 26691859.doc
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Doc Ref: Workflow SubWorkflow Name
Setup Task
Setup Budgetary Budgetary Control Control
GL: Define Define Budget Budget Summary Accounts
Setup Budgetary Budgetary Control Control
GL: Define Define Budget Budget Control Groups
Setup Budgetary Budgetary Control Control
GL: Set Budget Budget Group Group Profile Options
Setup General Ledger System Controls
GL: Run Optimizer
Setup General Ledger System Controls
GL: Define Storage Parameters
Setup General Ledger System Controls
GL: Define Concurrent Program Control
Responsibility
Due Date
QA Responsibility
QA Due Date
Signature Approval
Doc Ref: Workflow SubWorkflow Name
Setup Task
Setup Budgetary Budgetary Control Control
GL: Define Define Budget Budget Summary Accounts
Setup Budgetary Budgetary Control Control
GL: Define Define Budget Budget Control Groups
Setup Budgetary Budgetary Control Control
GL: Set Budget Budget Group Group Profile Options
Setup General Ledger System Controls
GL: Run Optimizer
Setup General Ledger System Controls
GL: Define Storage Parameters
Setup General Ledger System Controls
GL: Define Concurrent Program Control
Responsibility
Due Date
QA Responsibility
QA Due Date
Signature Approval
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Doc Ref:
GL: Define Suspense Accounts General Ledger>Setup>Accounts> Ledger>Setup>Accounts>Suspense Suspense Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: You can use this form to define additional Suspense Accounts, based upon the source and category of your journal entries.
Use this region to define additional Suspense Accounts for each of your jo urnal sources and categories. Source
Category
Account
Doc Ref:
GL: Define Suspense Accounts General Ledger>Setup>Accounts> Ledger>Setup>Accounts>Suspense Suspense Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: You can use this form to define additional Suspense Accounts, based upon the source and category of your journal entries.
Use this region to define additional Suspense Accounts for each of your jo urnal sources and categories. Source
Category
Account
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Doc Ref:
GL: Define Intercompany/Interf Intercompany/Interfund und Accounts Accounts General Ledger>Setup>Accounts> Ledger>Setup>Accounts>Inter-Company Inter-Company Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Use this form to define additional Inter-Company Inter-Company Accounts. This form lets you control Oracle General General automatic InterCompany balancing.
Use this region to define additional Inter-Company Account for each of your journal sources and categories. Source
Category
Type (Debit/Credit)
Account
Doc Ref:
GL: Define Intercompany/Interf Intercompany/Interfund und Accounts Accounts General Ledger>Setup>Accounts> Ledger>Setup>Accounts>Inter-Company Inter-Company Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Use this form to define additional Inter-Company Inter-Company Accounts. This form lets you control Oracle General General automatic InterCompany balancing.
Use this region to define additional Inter-Company Account for each of your journal sources and categories. Source
Category
Type (Debit/Credit)
Account
Open and Closed Issues for this Deliverable File Ref: 26691859.doc 26691859.doc
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Doc Ref:
GL: Define Transaction Codes General Ledger>Setup>CENTRA>Transaction Types Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Use this form to define Transaction Types. Enabled
Transaction Type
Description
Allow AutoApprove
Allow Interest Accrual
Allow Invoicing
VAT Taxable
Doc Ref:
GL: Define Transaction Codes General Ledger>Setup>CENTRA>Transaction Types Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Use this form to define Transaction Types. Enabled
Transaction Type
Description
Allow AutoApprove
Allow Interest Accrual
Allow Invoicing
VAT Taxable
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GL: Define Statistical Units of Measure Measure General Ledger>Setup>Accounts> Ledger>Setup>Accounts>Units Units Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Use this form to define your statistical Units of measure and assign them to your account segment values.
Use this region to define Statistical Units of Measure and assign them to your account segment values. Account
Unit of Measure
Description
Doc Ref:
GL: Define Statistical Units of Measure Measure General Ledger>Setup>Accounts> Ledger>Setup>Accounts>Units Units Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Use this form to define your statistical Units of measure and assign them to your account segment values.
Use this region to define Statistical Units of Measure and assign them to your account segment values. Account
Unit of Measure
Description
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GL: Define Automatic Posting General Ledger>Setup>Journal>Auto Ledger>Setup>Journal>AutoPost Post Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Use this form to specify journal batches for automatic posting.
Criteria Set
Description
Enable d
Submit All Priorities in Order
Submit Only Priorities With Batches in Order
Journal Effective Dates From
Use this region to specify the order that you want to submit batches for posting. Priorit y
Source
Category
Balance Type
Period
Journal Effective Dates To
Doc Ref:
GL: Define Automatic Posting General Ledger>Setup>Journal>Auto Ledger>Setup>Journal>AutoPost Post Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Use this form to specify journal batches for automatic posting.
Criteria Set
Description
Enable d
Submit All Priorities in Order
Submit Only Priorities With Batches in Order
Journal Effective Dates From
Journal Effective Dates To
Use this region to specify the order that you want to submit batches for posting. Priorit y
Source
Category
Balance Type
Period
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Doc Ref:
Schedule AutoPost Request Name Parameters Language At these Times Save all Output Files Notify Print To
Schedule Apply a Saved Schedule Run the Job: As Soon As Possible
Doc Ref:
Schedule AutoPost Request Name Parameters Language At these Times Save all Output Files Notify Print To
Schedule Apply a Saved Schedule Run the Job: As Soon As Possible Once Periodically On Specific Days Advanced
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Doc Ref:
Completion Options Save All Output to Files
Notify the following people
Style
Printer
Copies
Doc Ref:
Completion Options Save All Output to Files
Notify the following people
Style
Printer
Copies
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Doc Ref:
Copy a Prior Request Request Name Parameters Language At these Times Save all Output Files Notify Print To
Doc Ref:
Copy a Prior Request Request Name Parameters Language At these Times Save all Output Files Notify Print To
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Doc Ref:
Setup Budgetary Budgetary Control/GL: Enable Budgetary Budgetary Control General Ledger>Financials>Books Ledger>Financials>Books>Define >Define Process:
Business Area:
Control Number:
Priority(H, M, L):
Description: Use this form to enable Budgetary Control.
Budgetary Control Options Enable Budgetary Control Require Budget Journals
Date:
Process Owner:
Doc Ref:
Setup Budgetary Budgetary Control/GL: Enable Budgetary Budgetary Control General Ledger>Financials>Books Ledger>Financials>Books>Define >Define Process:
Business Area:
Control Number:
Priority(H, M, L):
Description: Use this form to enable Budgetary Control.
Date:
Process Owner:
Budgetary Control Options Enable Budgetary Control Require Budget Journals
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Setup Budgetary Budgetary Control/GL: Define a Funding Budget General Ledger>Budgets>Define>Bu Ledger>Budgets>Define>Budget dget Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: You can define one or more budgetary control group that you can attach to users or sites.
Name Description Status Require Budget Journals Dates: Created Dates: Frozen Budget Periods: First Budget Periods Last Budget Periods: Periods: Latest Open Year
Y
Doc Ref:
Setup Budgetary Budgetary Control/GL: Define a Funding Budget General Ledger>Budgets>Define>Bu Ledger>Budgets>Define>Budget dget Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: You can define one or more budgetary control group that you can attach to users or sites.
Name Description Status Require Budget Journals
Y
Dates: Created Dates: Frozen Budget Periods: First Budget Periods Last Budget Periods: Periods: Latest Open Year Master Budget
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Setup Budgetary Budgetary Control/GL: Open Latest Latest Encumbrance Encumbrance Year General Ledger>Setup>Open/Clos Ledger>Setup>Open/Close e Process:
Business Area:
Control Number:
Priority(H, M, L):
Description: Use this form to open latest Encumbrance Year.
Latest Open
Date:
Process Owner:
Doc Ref:
Setup Budgetary Budgetary Control/GL: Open Latest Latest Encumbrance Encumbrance Year General Ledger>Setup>Open/Clos Ledger>Setup>Open/Close e Process:
Business Area:
Control Number:
Priority(H, M, L):
Description: Use this form to open latest Encumbrance Year.
Date:
Process Owner:
Latest Open
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Setup Budgetary Budgetary Control/GL: Define Budget Organizations Organizations General Ledger>Budgets>Define>O Ledger>Budgets>Define>Organization rganization Process:
Business Area:
Control Number:
Priority(H, M, L):
Description: Use this form to define funding Budgets for your Organizations.
Name Description Ordering Segment Display Sequence Password Security: Enabled Effective Dates: From To
Date:
Process Owner:
Doc Ref:
Setup Budgetary Budgetary Control/GL: Define Budget Organizations Organizations General Ledger>Budgets>Define>O Ledger>Budgets>Define>Organization rganization Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Use this form to define funding Budgets for your Organizations.
Name Description Ordering Segment Display Sequence Password Security: Enabled Effective Dates: From To
Set Password New Password
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Ranges Accounts: Line
Low
High
Type
Currency
Status
Assignments Account
Type
Currency
Account Description
Doc Ref:
Ranges Accounts: Line
Low
High
Type
Currency
Status
Assignments Account
Type
Currency
Account Description
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Setup Budgetary Budgetary Control/GL: Define Encumbrance Encumbrance Types General Ledger>Setup>Journal>En Ledger>Setup>Journal>Encumbrances cumbrances Process:
Business Area:
Control Number:
Priority(H, M, L):
Description: Use this form to define Encumbrance Types.
Date:
Process Owner:
Name
Description
Enabled
Doc Ref:
Setup Budgetary Budgetary Control/GL: Define Encumbrance Encumbrance Types General Ledger>Setup>Journal>En Ledger>Setup>Journal>Encumbrances cumbrances Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Use this form to define Encumbrance Types.
Name
Description
Enabled
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Setup Budgetary Budgetary Control/GL: Define Summary Summary Accounts Accounts General Ledger>Setup>Accounts> Ledger>Setup>Accounts>Summary Summary Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Use this form to create and and delete Summary Account Accounts. s. A Summary Account in an Accounting Accounting Flexfield whose balance is the sum of several detail accounting Flexfields.
Name
Template
Description
Earliest Period
Status
Doc Ref:
Setup Budgetary Budgetary Control/GL: Define Summary Summary Accounts Accounts General Ledger>Setup>Accounts> Ledger>Setup>Accounts>Summary Summary Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Use this form to create and and delete Summary Account Accounts. s. A Summary Account in an Accounting Accounting Flexfield whose balance is the sum of several detail accounting Flexfields.
Name
Template
Description
Earliest Period
Status
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Setup Budgetary Budgetary Control/GL: Define Budget Budget Control Groups Groups General Ledger>Budgets>Define>Co Ledger>Budgets>Define>Controls ntrols Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: You can define one or more Budgetary Control Group that you can attach to users or sites.
Name Description Budgetary Control Rules: Source
Y
Category
Funds Level Check
Tolerance %
Tolerance Amount
Override Amount
Doc Ref:
Setup Budgetary Budgetary Control/GL: Define Budget Budget Control Groups Groups General Ledger>Budgets>Define>Co Ledger>Budgets>Define>Controls ntrols Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: You can define one or more Budgetary Control Group that you can attach to users or sites.
Name Description Y
Budgetary Control Rules: Source
Category
Funds Level Check
Tolerance %
Tolerance Amount
Override Amount
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Setup Budgetary Budgetary Control/GL: Set Budget Control Group Profile Profile Option System Administrator>Profile>System Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Use this form to set budget control group profile option.
Profile
Site
Application
Responsibility
User
Doc Ref:
Setup Budgetary Budgetary Control/GL: Set Budget Control Group Profile Profile Option System Administrator>Profile>System Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Use this form to set budget control group profile option.
Profile
Site
Application
Responsibility
User
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Setup General General Ledger System System Controls/GL: Run Optimizer General Ledger>Other>Report>Run Process:
Business Area:
Control Number:
Priority(H, M, L):
Description: Use this form to launch the Optimizer program. Single Request
Copy a Prior Request Request Name Parameters Language At these Times Save all Output Files
Date:
Process Owner:
Doc Ref:
Setup General General Ledger System System Controls/GL: Run Optimizer General Ledger>Other>Report>Run Process:
Business Area:
Control Number:
Priority(H, M, L):
Description: Use this form to launch the Optimizer program.
Date:
Process Owner:
Single Request
Copy a Prior Request Request Name Parameters Language At these Times Save all Output Files Notify Print To
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Doc Ref:
Request Name Parameters Language At these Times Save all Output Files Notify Print To
Doc Ref:
Request Name Parameters Language At these Times Save all Output Files Notify Print To
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Doc Ref:
Schedule Apply a Saved Schedule Run the Job: As Soon As Possible Once Periodically On Specific Days Advanced Start At End At Dates of the Month Days of the Week Increment Data Parameters Each Run
Doc Ref:
Schedule Apply a Saved Schedule Run the Job: As Soon As Possible Once Periodically On Specific Days Advanced Start At End At Dates of the Month Days of the Week Increment Data Parameters Each Run
Open and Closed Issues for this Deliverable File Ref: 26691859.doc 26691859.doc
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Doc Ref:
Completion Options Save All Output to Files
Notify the following people
Style
Printer
Copies
Doc Ref:
Completion Options Save All Output to Files
Notify the following people
Style
Printer
Copies
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Doc Ref:
Setup General General Ledger System System Controls/GL: Define Storage Storage Parameters General Ledger>Setup>System>Storage Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Description: Use this region to define the a amount mount of tablespace dedicated various objects in your database. database.
Object: Type
Name
Tablespace
Extent: Initial (KB)
Ne xt xt ( KB KB )
M ax aximum
Procent Increase
Procent Free
Description
Doc Ref:
Setup General General Ledger System System Controls/GL: Define Storage Storage Parameters General Ledger>Setup>System>Storage Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Description: Use this region to define the a amount mount of tablespace dedicated various objects in your database. database.
Object: Type
Name
Tablespace
Extent: Initial (KB)
Ne xt xt ( KB KB )
M ax aximum
Procent Increase
Procent Free
Description
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Setup General General Ledger System Controls/Define: Controls/Define: Concurrent Program Controls Controls General Ledger>Setup>System>Control Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Description: Use this region to define the Concurrent Program Program Controls for your setup related to your accounting Flexfield.
Control Segment Number of Accounts in Memory Number of Journal Lines to Process at Once Archive Journal Import Data Rollback Segment Applicable Programs
Doc Ref:
Setup General General Ledger System Controls/Define: Controls/Define: Concurrent Program Controls Controls General Ledger>Setup>System>Control Process:
Business Area:
Control Number:
Priority(H, M, L):
Date:
Process Owner:
Description: Description: Use this region to define the Concurrent Program Program Controls for your setup related to your accounting Flexfield.
Control Segment Number of Accounts in Memory Number of Journal Lines to Process at Once Archive Journal Import Data Rollback Segment Applicable Programs
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Open and Closed Issues for this Deliverable Open Issues ID
Issue
Resolution
Responsibility
Target Date
Impact Date
Resolution
Responsibility
Target Date
Impact Date
Closed Issues ID
Issue
Doc Ref:
Open and Closed Issues for this Deliverable Open Issues ID
Issue
Resolution
Responsibility
Target Date
Impact Date
Resolution
Responsibility
Target Date
Impact Date
Closed Issues ID
Issue
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