BPC COnfiguration Guide

SAP BusinessObjects Planning and Consolidation 7.5, version for the Microsoft platform September 2011 English

Performance Review and Forecast (259) Building Block Configuration Guide

SAP AG Dietmar-Hopp-Allee 16 D 69190 Walldorf Germany

SAP Best Practices

Performance Review and Forecast (259): Configuration Guide

Copyright © 2011 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle and Java are registered trademarks of Oracle. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer, StreamWork, SAP HANA, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects Software Ltd. Business Objects is an SAP company. Sybase and Adaptive Server, iAnywhere, Sybase 365, SQL Anywhere, and other Sybase products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Sybase, Inc. Sybase is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

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Icons Icon

Meaning Caution Example Note or Tip Recommendation Syntax External Process Business Process Alternative/Decision Choice

Typographic Conventions Type Style

Description

Example text

Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation.

Example text

Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT

Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text

Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT

Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text

Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.



Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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Contents Performance Review and Forecast......................................................................................5 1 Use.....................................................................................................................................5 2 Terminology........................................................................................................................5 3 Prerequisites......................................................................................................................5 4 Navigation in the System....................................................................................................5 5 Configuration......................................................................................................................6 .5.1 Uploading Templates..................................................................................................6 .5.2 Adjusting Dashboard...................................................................................................6 .5.3 Uploading Dashboard.................................................................................................9 .5.4 Creating Business Process Flow................................................................................9 5.4.1 Creating Business Process Flow for Sales Department........................................9 5.4.2 Creating Business Process Flow for Administrative Department.........................12 6 Test and Use....................................................................................................................13

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Performance Review and Forecast 1

Use

This document describes how to create two input schedules: •

Input Schedule for Currency Translation Rates: This schedule is used to maintain exchange rates for the different countries in which your company has subsidiaries.

•

Input Schedule for Planning Data: This schedule is used to plan future phase reference from historial data Both schedules are also delivered ready to use in the Misc folder of the SAP Best Practices for Planning and Consolidation, version for the Microsoft platform Australia V2.75 documentation DVD. However you can use the detailed description here to get an overview of how to create these schedules. This allows you to create your own schedules if the ones delivered on the DVD do not completely fulfil your needs.

2

Terminology

This document refers to the Planning and Consolidation application also known as SAP BPC. Application Sets An application set is a group of applications. An application set contains a set of dimensions that may be shared among its applications. Applications An application is a functional unit used for a particular purpose (for example: finance application, sales application). Applications may share dimensions with other applications within the same application set, or have dimensions that are unique. Dimensions Dimensions consist of members. If the members of the dimension are arranged in a hierarchical order, the relationship between members is described with terms such as Parent, Child, and Sibling. Properties Dimension members are described by properties. Data Data is described by dimension members.

3

Prerequisites

Before you start installing this building block, you must install prerequisite building blocks. For more information, see the Building Block Prerequisite Matrix (Prerequisites_Matrix_[xx]_[yy]_ [zz].xls; the placeholder [xx] depends on the SAP Best Practices version you use, e.g. BPC refers to the SAP Best Practices SAP BusinessObjects Planning and Consolidation 7.5, [yy] depends on the language version, e.g. EN for English language, and [zz] depends on the country version, e.g. AU for Australia: Prerequisites_Matrix_BPC_EN_AU.xls). This document can be found on the SAP Best Practices documentation DVD in the folder ..\ [xx]_[zz]\Documentation\; ([xx] depends on the SAP Best Practices version and [zz] depends on the country version).

4

Navigation in the System

When you start the Planning and Consolidation application you first see the Launch Page, from where you can select the user interface that you want to work in, for example SAP BPC Administration, SAP BPC for Excel, and so on. Once you have chosen one of the options mentioned above, you see the Action Pane on the right-hand side of your screen, where you can select your tasks and activities. With the buttons on the top you can see details on the session information, the login information and the current view (CV).

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Below the title, for example SAP BPC Administration, you can choose various tasks. With the buttons at the bottom you can open other available interfaces or with See Also open the SAP BPC help. At the top of the Action Pane you can navigate back and forth with the arrows. With the Home button you can return to the start page of the specific SAP BPC application you are in.

5

Configuration

.5.1 Uploading Templates Use This section describes how to upload and install in the system the predefined report and planning input schedules delivered together with SAP Best Practices.

Procedure 1. Log on to Interface for Excel. To do so start the SAP BPC Launch Page from your desktop icon or via the Start menu of your desktop, then in the Programs folder choose SAP → Planning and Consolidation. 2. On the SAP BPC Launch Page, choose Interface for Excel. In the dialog box, select the AppSet SAP_BP_Planning and the Application SALES_PLANNING. 3. Choose OK. 4. In the Connection Wizard dialog box, enter your user ID and password as required and choose Finish. 5. In BPC for Excel from the menu, choose File → Open. 6. Browse for the Misc folder on the SAP Best Practices for BPC documentation DVD and open file 259_IS_SalesMargin_Simulation.xlt 7. Once the files are open for each file from the menu bar choose eTools → Save Dynamic Templates. For Excel 2007 users, make sure that the files are saved in Excel 2003 format and not Excel 2007 format. Otherwise the templates might not be selectable when defining Business Process Flow. 8. Save the input schedule 259_IS_SalesMargin_Simulation.xlt to the folder /Sales_Planning/EEXCEL/Input Schedules. 9. In the current view, select Sales_Planning, change the application to PL_PLANNING 10. Repeat steps from 7~10 to open input schedule 259_IS_PL_Simulation.xlt and save it to the folder ../PL_Planning/EEXCEL/Input Schedules. 11. In the current view, select SALES_PLANNING, change the application to Rate 12. Repeat steps from 7~10 to open input schedule 259_IS_Rate.xlt and save it to the folder ../RATE/EEXCEL/Input Schedules.

Result You have successfully uploaded the templates used in the Best Practices scenarios. Now you can proceed on with chapter 5.2 Creating Logic Script.

.5.2 Adjusting Dashboard Use SAP Best Practices for Planning and Consolidation package is delivered with pre-defined Xcelsius Dashboard reports, with attractive interface to get business insight. In order to use

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dashboard in customer environment, some settings should be adjusted, for example data source, connection, etc.

Procedure 1. Open Xcelsius 2008 2. Open dashboard file 259_Dashboard.xlf from menu File → Open. You should find 259_Simulation_Dashboard.xlf from \Misc\259 folder. 3. Select Analyzer → Data → Manage Connections from excel menu, which located in the lower-middle on Xcelsius. 4. In Analyzer - Connection Manager screen, select connection name and choose Change Connection.

5. In Analyzer – Connect Sheet to Cube screen, Select Add New… 6. In Analyzer – Create New OLAP Data Source screen, select SAP BusinessObjects Planning and Consolidation from first pull-down select field. Select Connect … 7. In Analyzer – Multidimensional Connection screen, input your server address, starting with http or https and port number if default port number is not 80. Input username and password as well. Choose Next.

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8. Choose SAP_BP_Planning , select Finish. 9. In Analyzer – Create New OLAP Data Source, choose SALES_PLANNING from Select the Cube that contains the data you want field. 10. In Specify Data Source name (Default is shown) filed, leave it as it is, or change the data source name as following. Select OK.

11. In Analyzer – Connection Manager, choose OK. 12. Select Rpt-View1-01 sheet, from excel menu, choose Analyzer → Data → Refresh. Do not select Analyzer → Data → Refresh All Reports 13. Repeat step 12, for Book1 – Rpt-view2-01, Book1 – Rpt-view3-01, Book1 – Rpt-view302, Book1 – Rpt-View3-Hidden-01. 14. Choose Definition workbook. Replace cell C2 and C3 to fit your actual BPC environment. You can choose Preview from toolbar to preview the dashboard. 15. From Xcelsius toolbar, select Manage Connections . In Data Manager , select Connect to verify whether connection can be established.

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16. Save Dashboard. 17. Export dashboard by choosing File → Export → Flash (SWF). You will use this flash file to upload to BPC content library in next section. You only need to adjust server name, Appset name nomally. In case you have changed application name, for example, you have changed HCM_PLANNING to other name, you should adjust here as well. But, keep cell B5 as it is, otherwise, dashboard won’t update data. Also you shoudn’t change worksheet name.

.5.3 Uploading Dashboard Use Dashboard file need to be uploaded to BPC server as Content Library. After that, it can be used in BPF, or you can just view the dashboard from content library.

Procedure 1. From the Launch Page, choose Interface for the Web. 2. Choose Content Library 3. In Content Library List screen, from Action Pane in the right side, choose Post a document under Library Content Options. 4. In Post a Document – Step 1 of 5 screen, choose Browse button, select 259_Dashboard.swf file from \Misc\259 folder, choose Next 5. In Post a Document – Step 2 of 5 screen, choose Select user/teams, in next pop-up screen, select [SalesHQ] and move to Selected area by clicking the left arrow button, then choose OK to close window. Choose Next 6. In Post a Document – Step 3 of 5, and Post a Document – Step 4 of 5 screen, leave default settings here, choose Next 7. In Post a Document – Step 5 of 5, select Application SALES_PLANNING, choose

.

8. In Content Library List screen, from Action Pane in the right side, choose Add a new web page under Library Content Options. 9. In Add a New Web Page Options screen, give the name to new page, such as Sales Performance Dashboard Report, then select No columns, choose

.

10. In Content Library List >> Sales Planning Dashboard Report >> Create New Web page screen, drag and drop Document – File from Available objects area to Page area. In the Action pane are, give the name of page title such as 259 Dashboard, select 500 under What is the pixcel height for this item, choose

.

11. In Document File – Step 2 of 2 screen, choose the dashboard file just uploaded. If the file doesn’t appear in this page, you can select Next to find out. Leave other settings, choose 12. Choose Save and show me the finished Web page. You should see the uploaded dashboard.

.5.4 Creating Business Process Flow 5.4.1

Creating Business Process Flow for Sales Department

1. From the Launch Page, choose BPC Administration.

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2. From the Action Pane, select Manage Business Process Flows. 3. Logon to your SAP_BP_Planning application set. The Admin console is displayed. 4. From the hierarchical view on the left side of BPC Administration, select Business Process Flows. 5. From the Action Pane, select Add a New Business Process Flow. 6. Define the System Requirements (Step A) to match the following (adapt the email address to the ones you maintained for the user ‘Controller’)as following tables: Field name

User action and values

Business Process flow name

Monthly Simulation(Sales Dept)

Business Process flow description

Monthly Simulation (Sales Department)

What is the Controlling Application

PL_PLANNING

BPF owner

Enter your email address

7. Choose Continue to Setup Step B at the lower right-hand corner of the window. 8. Define the System Requirements (Step B) as reference from following table: Dimension

Drive Dimension

Identity Dimension

Category P_ACCT P_CC RptCurrency Time 9. Choose Continue to Setup Step C at the lower right-hand corner of the window. 10. Define the System Requirements (Step C) to leave default setting. 11. Choose Continue to Setup Step D at the lower right-hand corner of the window. 12. Define the System Requirements (Step D) to match the following: View by

Selected

Teams

SalesHQ

You need to select a team of which you are a member. 13. Choose Next to continue. The Define Steps/Sub-Steps screen is displayed. 14. Choose Add. Define the sub-step using the following information, then select OK and confirm the dialog box An action cannot exist at a step level… with Yes. 15. Create BPF structure as following table: How do you want to add your Business Process Flow?

What is the name and instruction for the new step/sub-step?

Select Add a new process step

Preliminary Steps

Select Add a new sub-step

Upload Actual Data File

Select Add a new sub-step

Import Actual Data

Select Add a new sub-step

Maintain Currency Rate

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Select Add a new process step

Confirm Acutal Data

Select Add a new sub-step

Review Sales Dashboard

Select Add a new sub-step

Confirm Actual Sales Data

Select Add a new sub-step

Confirm Actual PL Data

Select Add a new process step

Perform Simulation

Select Add a new sub-step

Performing Sales Simulation

Select Add a new sub-step

Copy Sales Data to PL

Select Add a new sub-step

Performing PL Simulation

16. Choose Next to continue. 17. On the Define Actions screen: Steps

Interfa ce

Task

Name\Paramet er Value

Upload Actual Data File

Data Manag er

Data Upload

SALES_PL ANNING

Import Actual Data

Data Manag er

Run User package

SALES_PL ANNING

Maintain Currency Rate

Interfac e for Excel

Schedul e Library

Review Sales Dashboard

Interfac e for Web

Open Content Web Page

Confirm Actual Sales Data

Interfac e for Excel

Report Library

BP2_RPT_Sale sPlanning.xlt

SALES_PL ANNING

Confirm Actual PL Data

Interfac e for Excel

Report Library

BP5_RPT_Profi t_Loss.xlt

PL_PLANN ING

Performing Sales Simulation

Interfac e for Excel

Schedul e Library

259_IS_SalesM argin_Simulatio n.xlt

SALES_PL ANNING

Copy Sales Data to PL

Data Manag er

Run specific package

Performing PL Simulation

Interfac e for Excel

Schedul e Library

259_IS_Rate.xlt

Applicatio n

Current View

Rate

SALES_PL ANNING

*Click Browse to select Web package created in 5.3

SALES_PL ANNING 259_IS_PL_ Simulation.xlt

PL_PLANN ING

18. Choose Next to continue. 19. On the Finish screen, select the Enable this BPF for Users checkbox. 20. Choose Save. Confirm the dialog box. 21. Choose Close. 22. In the dialog box do you want to save…, choose Yes.

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23. Confirm the dialog box.

5.4.2

Creating Business Process Flow for Administrative Department

1. From the Launch Page, choose BPC Administration. 2. From the Action Pane, select Manage Business Process Flows. 3. Logon to your SAP_BP_Planning application set. The Admin console is displayed. 4. From the hierarchical view on the left side of BPC Administration, select Business Process Flows. 5. From the Action Pane, select Add a New Business Process Flow. 6. Define the System Requirements (Step A) to match the following (adapt the email address to the ones you maintained for the user ‘Controller’)as following tables: Field name

User action and values

Business Process flow name

Monthly Simulation(Admin Dept)

Business Process flow description

Monthly Simulation (Administrative Department)

What is the Controlling Application

PL_PLANNING

BPF owner

Enter your email address

7. Choose Continue to Setup Step B at the lower right-hand corner of the window. 8. Define the System Requirements (Step B) as reference from following table: Dimension

Drive Dimension

Identity Dimension

Category P_ACCT P_CC RptCurrency Time 9. Choose Continue to Setup Step C at the lower right-hand corner of the window. 10. Define the System Requirements (Step C) to leave default setting. 11. Choose Continue to Setup Step D at the lower right-hand corner of the window. 12. Define the System Requirements (Step D) to match the following: View by

Selected

Teams

AdminHQ

13. Choose Next to continue. The Define Steps/Sub-Steps screen is displayed. 14. Choose Add. Define the sub-step using the following information, then select OK and confirm the dialog box An action cannot exist at a step level… with Yes. 15. Create BPF structure as following table: How do you want to add your Business Process Flow?

What is the name and instruction for the new step/sub-step?

Select Add a new process step

Preliminary Steps

Select Add a new sub-step

Upload Actual Data File

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Select Add a new sub-step

Import Actual Data

Select Add a new sub-step

Confirm Actual PL Data

Select Add a new sub-step

Performing PL Simulation

16. Choose Next to continue. 17. On the Define Actions screen: Steps

Interfa ce

Task

Name\Paramet er Value

Applicatio n

Upload Actual Data File

Data Manag er

Data Upload

SALES_PL ANNING

Import Actual Data

Data Manag er

Run User package

SALES_PL ANNING

Confirm Actual PL Data

Interfac e for Excel

Report Library

BP5_RPT_Profi t_Loss.xlt

PL_PLANN ING

Performing PL Simulation

Interfac e for Excel

Schedul e Library

259_IS_PL_ Simulation.xlt

PL_PLANN ING

Current View

18. Choose Next to continue. 19. On the Finish screen, select the Enable this BPF for Users checkbox. 20. Choose Save. Confirm the dialog box. 21. Choose Close. 22. In the dialog box do you want to save…, choose Yes. 23. Confirm the dialog box.

6

Test and Use

Refer to the Business Process Documentation of this scenario to find out how to carry out the business processes.

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