BEST-PRACTICE-EWM-pdf.pdf
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Best-Practi Best-P ractice ce Docu Document ment
SAP EW EWM Solu Soluti tion on Monit Monitori oring ng
Dietmar-Hopp-Allee 16 D-69190 Walldorf DATE January.2013 SAP PRODUCT(S) SAP Extended Warehouse Management OPERATING SYSTEM(S) All
PRODUCT PRODU CT VERSI VERSION(S) ON(S) All DATABASE(S) All
ALM PHASE(S) Run SAP SOLUTION MANAGER 7.1 SP Generic
© 2013 SAP AG
SAP SOLUTION MANAGER WORK CENTER(S) Business Process Operations
Best-Practice Document SAP EWM Solution Monitoring
Table Table of Cont ents 1
Management Summary
3
2
Goal of Using This Service
4
2.1 Staff and Skills Requirements
4
2.2 Duration and Timing
5
2.3 Related Best-Practice Documents
5
Best-Practice Document
6
3.1 Preliminary Tasks
6
3.2 Business Process: SAP EW M Inbound Process
6
3.3 Typical Monitoring Requirements and Objects in the EW M Inbound Process
9
3
3.3.1 Inbound Deliveries 3.3.2 Queued Remote Function Call (qRFC)
10
3.3.3 In Inbound Delivery Notification
10
3.3.4 Post Goods Receipt
11
3.3.5 IDoc Interface to External Systems
12
3.3.6 Confirm Warehouse Task via Radio Frequency Device
12
3.4 Typical Monitoring Requirements and Objects in the EW M Inbound Process
13
3.5 Typical Monitoring Requirements and Objects in the EW M Inbound Process
15
3.5.1 Outbound Deliveries
15
3.5.2 Queued Remote Function Call (qRFC)
15
3.5.3 Outbound Delivery Request
16
3.5.4 Outbound Deliv ery Order
16
3.5.5 W ave Release/Create W arehouse Order and Warehouse Task
17
3.5.6 IDoc Interface to External Systems
18
3.5.7 Confirm Warehouse Task via Radio Frequency Drive
18
3.5.8 Post Goods Issue
18
3.6 Typical Monitoring Requirements and Objects – Process Independent
4
9
19
3.6.1 Post Processing Framework (PPF) Actions
19
3.6.2 EW M Housekeeping Jobs
20
Further Inf ormation
22
4.1 Ba B ackground Inf ormation and References
22
4.1.1 Monitoring via SAP Solution Manager
22
4.1.2 Monitoring via Easy Graphics Framework/Measurement Services
23
4.1.3 Monitoring via Warehouse Management Monitor
24
4.1.4 Quick Reference
25
4.1.5 Templates
27
4.2 Index
© 2013 S AP AG
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Best-Practice Document SAP EWM Solution Monitoring
1
Management Summary
This best-practice document gives orientation for identifying suitable application-oriented and technical monitoring objects. This will help you to set up an overall monitoring concept t o detect upcoming problems in the business process flow of your EWM solution at an early stage. This document focuses on the core EWM inbound and outbound processes, and hi ghlights some important monitoring requirements and possibilities for critical steps and interfaces. This document describes an example inbound and outbound flow on a high l evel, as well as critical steps and general transactions and tools used for monitoring. In general, existing monitoring concepts and procedures need to be extended according to the new business processes, technologies, and interfaces to prepare the support organization for upcoming challenges. The outcome of this best practice will be a documentation of t he following: Transactions, reports, documents and interfaces in the scope of monitoring activities Description of monitoring activity and KPIs Monitoring frequency and alerting Responsibilities and activities (escalation path)
This document is not intended to describe all existing possibilities and variants, but provides a starting point for your project and process-specific setup. It is recommended that you also check other available best-practice documents, which have detailed information regarding the following topics:
RFC Monitoring Job Scheduling Management Background Job monitoring with SAP Solution Manager ALE Monitoring Manage APO Core Interface General Business Process Management SAP Business Process Management for ERP Logistics
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Best-Practice Document SAP EWM Solution Monitoring
2
Goal of Using This Service
With the introduction of a new EWM solution, new technologies, processes, and interfaces are rolled out that need to be considered within the overall solution monitoring. Therefore it is highly recommended to identify critical steps in terms of performance and stability as soon as possible within the implementation phase to set up and define the monitoring concept accordingly. The chapters below will highlight some important steps and documents that should be considered within your monitoring concept. This overview serves as a basis and is not a complete list; therefore, it needs to be adapted and improved according to your needs. In general, monitoring is possible to be done within the EWM system by using the related transactions on a regular basis. Furthermore, it i s possible to set up aut omated monitoring and alerting within SAP Solution Manager for specific key figures.
2.1
Staf f and Sk ill s Requ ir emen ts
To implement this best-practice document, the f ollowing teams and skills are required: Application Management Team This team creates the Business Process Monitoring concept, and consists of experts from several areas of your company: Business department
Solution support organization (for example, Basis support and application support)
Implementation project team
Business Process Operations Team The Business Process Operations team is responsible for applying the resulting procedures derived from implementing this best practice. This team includes the f ollowing groups: Responsibles designated to perform business-process-oriented monitoring and ensure that the process runs smoothly (such as the business process champion for each business process)
All parties in your Solution Support organization and IT department involved in monitoring focused on the application aspects (Application Support, Development Support, Job Scheduling Management)
SAP Technical Operations Team All parties in your solution support organization and IT department involved in monitoring focused on the system administration side (program scheduling management, Software Monitoring team, and System Administration team, including the system administrator)
Business Process Champion The business process champion is the person in the business department who is responsible for successful execution of the business process. He or she coordinates all activities necessary for the business process. Therefore, the business process champion is usually responsible for the escalation paths in case of problems. If the Business Process Operations team needs to escalate an issue, then the business process champion will be involved accordingly.
More information about roles and responsibilities of these teams can be found in the best-practice document General Business Process Management . This best-practice document is available in the SAP Service Marketplace at the following link: https://service.sap.com/solutionmanagerbp.
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Best-Practice Document SAP EWM Solution Monitoring
2.2
Duration and Timing
Usually, we recommend that you consider this best practice during the build and implementation phase of an SAP EWM project. The background for this is that critical steps and interfaces are identified up front the scheduled integration and performance tests. Thus it is possible to monitor these steps during the test activities and to apply corrective actions to the planned go live at an early stage.
2.3
Relat ed Bes t-Pr ac tic e Doc umen ts
Other important best-practice documents are available in the SAP Service Marketplace, quick link /enterprisesupport SAP Enterprise Support Academy Best Practices. If a document is not yet available in the SAP Enterprise Support Academy, pl ease use the following link: https://service.sap.com/solutionmanagerbp.
These relevant best-practice documents are: General Business Process Management : This document explains the procedures that should be used to
create a general Business Process Management concept. This includes the definition and documentation of the core business processes, definition of monitoring objects, definition of monitoring activities (including error handling procedures), monitoring tools and monitoring frequencies, the definition of communication and escalation procedures, and the assignment of responsibilities. ALE Monitoring: This best-practice document helps with the setup of an interface monitoring concept , with a focus on ALE Monitoring for SAP solutions. This document outlines possible ways to optim ally monitor ALE-based interfaces manually, as well as automatically by using SAP Solution Manager. Both monitoring approaches aim to detect any irregularities or deviations, or to detect error situations at an early stage. RFC Monitoring: This best-practice document helps you set up an Interface Monitoring concept with a
focus on RFC Monitoring for your SAP solution. This document outlines how best to m onitor RFC-based interfaces manually, as well as automatically by using SAP Solution Manager. Both monitoring approaches aim to detect any irregularities or deviations or to detect error situations at an early stage. Job Scheduling Management: This best-practice document provides a detailed description of what SAP recommends as a standardized formal process to support a job request process, including an end user job request form and an approval process. SAP Business Process Management for ERP Logistics: This best-practice document supports the setup of a Business Process Monitoring concept f or SAP ERP solutions. The concept aims to define proc edures for business-process-oriented monitoring, error handling, and escalations for ERP core business processes. These procedures ensure a smooth and reliable flow of the core business processes so that business requirements are met. Background Job Monitoring with SAP Solution Manager : This best-practice document will help on the
setup of proper background job monitoring in the framework of Business Process Monitoring in SAP Solution Manager. Manage APO Core Interface: This best-practice document enables you to set up a business process
management and monitoring concept for business processes that are part of SAP Supply Chain Management (SAP SCM) using SAP ERP and SAP Advanced Planning & Optimization (SAP APO) and that use the Core Interface (CIF) for data t ransfer between an SAP APO system and one or several SAP ERP systems.
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Best-Practice Document SAP EWM Solution Monitoring
3 3.1
Best-Practice Document Preliminary Tasks
Before mapping the topics mentioned in this best-practice document to your SAP EWM solution landscape, you need to ensure that you have a good overall picture of your solution. Therefore, you need to involve the following resources, who will be responsible for the processes in scope:
Business department (business process owner, key user) Solution support organization (for example Basis support and application support) Implementation project team
These experts have a clear understanding of the core business processes and therefore are required for performing this best practice. The following prerequisites are important for defining and implementing a proper monitoring concept:
Identification of core business processes, systems , interfaces involved, and steps (transactions/reports) performed Clear understanding of performance-critical business process steps and possible time constraints Key performance indicators (KPI) of critical steps Discovery of volume-intensive business process steps and interfaces Evaluation of data volumes and peak times
Identification of business-critical documents that require status monitoring (open/overdue documents)
3.2
B us in es s Pr oc es s: SAP EWM In bo un d Pr oc es s
Purpose: The inbound process is an essential part of the supply chain and is used to receive products into the warehouse based on, for example, a purchase order, stock transport order, scheduling agreement, or returns order. Below you will find an example business process description.
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Best-Practice Document SAP EWM Solution Monitoring
Busines Process Descripti on: The inbound process is an essential part of the supply chain. This process includes the steps after the creation of the purchase order, inbound delivery documents, execution of internal warehouse tasks belonging to the putaway process, and goods receipt posting of the ordered goods. The inbound process normally begins in the SAP ECC system when either an inbound delivery is created for a purchase order, or an advanced shipping notification (ASN) is received directly from the vendor via EDI interface and converted into an inbound delivery document. During inbound delivery data transfer from the SAP ECC system to the SAP EWM system, an inbound delivery notification (IDN) is generated in the SAP EWM system. Subsequently, a second EWM document is created from the IDN, which is the inbound delivery (ID). This step is performed via the Post Processing Framework (PPF) action /SCDL/IDR_TRANSFER, and is usually triggered directly after the inbound delivery notification is saved. After creation of the inbound delivery in the SAP EWM system, a first goods receipt posting into the received on dock (ROD) storage location takes place. This means that goods have already been physically delivered and are in the goods receipt area, available to be stored in the warehouse. At this point in the process, the goods are of stock type “Unrestricted-Use in Putaway” and are therefore not yet available for picking. When you activate the inbound delivery in the SAP EWM system (transaction /SCWM/PRDI), the GR posting can be executed either manually or automatically via a PPF action. This first goods receipt posting into the ROD storage location is transmitted back from SAP EWM to the SAP ECC system, through qRFC interface to update Inventory Management stock values in the S AP ECC system.
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Best-Practice Document SAP EWM Solution Monitoring
In this business process example, process-oriented storage control with a deconsolidation step will be used. A handling unit warehouse task (HU WT) will be created for each movement, and one product warehouse task will be created for each packed material. From the EWM inbound delivery (ID) document, handling unit warehouse tasks and still-inactive product warehouse tasks are created either manually or automatically, via PPF action, to start the putaway process. Subsequently, these tasks are printed out and distributed to the resources, who will execute the assigned tasks physically. After that, the delivered goods are moved from the goods receipt area to the deconsolidation area, where first warehouse internal putaway activities take place. In this step, the HU WT determines which HUs and quantities should be moved, where they should be picked from (source location), and where they have to be transported to (destination location, in this case, deconsolidation area). When delivered goods have been physically moved from the goods receipt area to the deconsolidation area, the corresponding HU WT must be confirmed in the SAP EWM system. The confirmation of WTs informs SAP EWM that determined tasks have been physically completely executed. Confirmation can be performed using radio frequency (RF) devices, for example (transaction /SCWM/RFUI). RF devices are connected to t he SAP EWM system via WLAN through ITSmobile technology. If there are any packaging specifications for the unpacked goods that should be put away, the system can call packaging specification determination automatically based on customizing settings. In the same way, labels for the corresponding handling units can be printed out automatically by the system using a PPF action. In the deconsolidation area, delivered handling units are physically unpacked and single products within are sorted and repacked into new HUs (optional) for further putaway into final storage bins in the warehouse. After repacking of the products, the original handling unit in which products were delivered should be closed in the SAP EWM system. When closing the HU, product warehouse tasks are activated automatically for single products. These product warehouse tasks are used to perform the putaway into the final storage bin. If there is an external non-SAP subsystem for management of an automated warehouse involved, relevant information from the warehouse tasks created in the SAP EWM system might be required and should be sent to the subsystem. This WT information is transferred to the external system through SAP standard IDoc interface /SCWM/WMTORD. When corresponding tasks are physically completed, the confirmation is transmitted back from the external system to the SAP EWM system through SAP standard IDoc interface /SCWM/WMTOCO, which updates the status of the WT in the SAP EWM system to “Confirmed”. After goods hav e been m oved to the final storage bin, the product WTs need to be confirmed to inform t he SAP EWM system that tasks are physically completed. Warehouse orders (and corresponding warehouse tasks assigned to them) can be confirmed via the EWM Warehouse Monitor (transaction /SCWM/MON), /SCWM/TO_CONF (Confirm Warehouse Task), or RF device. When the final putaway warehouse task is confirmed in the SAP EWM system, an automatic stock posting from the ROD storage location to the available-for-sale (AFS) stock takes place. This means that products are now available for picking activities in the outbound process. Finally, this posting is also replicated automatically into the SAP ECC system via qRFC interface t o update Inventory Management stock v alues.
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Best-Practice Document SAP EWM Solution Monitoring
During the ROD to AFS posting change in the SAP EWM system, the PPF message IBDLV_CONFIRM_DEC_CI is sent to the corresponding SAP ECC system by using the qRFC Interface. This is triggered by PPF action /SCWM/MSG_PRD_SEND, which can be found i n the inbound delivery.
3.3
Typical Monitoring Requirements and Objects in the EWM Inbound Process
3.3.1
Inbou nd Deli veri es
Inbound deliveries created in SAP ECC system that are relevant for processing in SAP EWM will be replicated to EWM as an inbound delivery notification (IDN) document. Normally, inbound deliveries are created via an IDoc received from a vendor or m anually in the SAP ECC system. Monitoring Requirements: Monitoring of open inbound deliveries without goods receipt posting where the expected delivery date is exceeded 3.3.1.1
Monito ring via SAP Soluti on Manager
The delivery object in the SAP ECC system can be monitored using the Business Process Monitoring (BPMon) functionality provided in SAP Solution Manager. The application monitor allows you to monitor the object inbound delivery using predefined throughput and backlog indicators. The following key figures are specifically recommended for monitoring open or overdue inbound deliveries (there is no complete list of available indicators):
Inbound Deliveries (open) Inbound Deliveries (overdue)
3.3.1.2
Bus iness Monitor ing
The following transaction codes can be used for monitoring of inbound deliveries: VL33N (Display Inbound Delivery) VL06i (Inbound Delivery Monitor) VL60 (Inbound Delivery Processing)
Via transaction code VL33N, you can check the current status of different activities related to the inbound delivery. It is possible to check either the current overall status or the status of each single item of the delivery. Four different statuses are possible for those activities: Blank: Not relevant A: Not yet processed B: Partially processed C: Completely processed Transaction code VL06i allows you to identify and display inbound deliveries based on predetermined criteria, such as “Delivery Date”. Transaction code VL60 allows you to identify and check inbound deliveries by “Vendor” and/or “External Delivery Number”.
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3.3.2
Queued Remote Function Call (qRFC)
The qRFC technology is used to exchange transactional data, like deliveries and updates, for deliveries between the SAP ECC system and SAP EWM systems. This interface should be processed without errors. If errors occur, the problem should be resolved as quickly as possible. Detailed information on qRFCs, such as queue naming conventions and related function modules, can be found in the following chapters of the EWM Application Operations Guide: A.1.4.2 Queues of external messages A.1.4.3 Internal messages You can find this document in the SAP Service Marketplace: http://service.sap.com/instguides -> SAP Business Suite Applications -> SAP SCM -> SAP EWM -> Using SAP EWM 7.0.
Monitoring Requirements: Errorless processing of qRFCs, no hanging queues, and no qRFCs in status sysfail 3.3.2.1 Monito ring via SAP Soluti on Manager The qRFCs in your ECC/EWM solution can be monitored using the qRFC backlog and status monitoring functionality within Business Process Monitoring (BPMon) in SAP Solution Manager. This application monitor can be set up to monitor backlog and status information of qRFC queues. The following key figures are specifi cally recommended for qRFC monitoring: qRFC Status Monitoring = Key figures relating to the status of queues and how long a queue has had a given status qRFC Backlog Monitoring = Key figures relating to the number of queue entries and their oldest age
3.3.2.2
Bus iness Monitor ing
The following transaction codes can be used for monitoring of qRFCs: SMQ1 - qRFC Monitor for the outbound queue. This transaction is used to monitor the status of the LUWs in the outbound queue. SMQ2 - qRFC Monitor for the inbound queue. This transaction is used to monitor the status of the logical units of work (LUWs) in the inbound queue. /SCWM/MON (in SAP EWM system only) -> Tools -> Message Queue
Comprehensive information regarding technical background and monitoring for qRFCs can be found in the best-practice document “RFC Monitoring”. 3.3.3
Inbound Delivery Notification
Inbound deliveries created in the SAP ECC system that are relevant for processing in SAP EWM will be replicated to SAP EWM, leading to the creation of an inbound delivery notification (IDN). This document contains all logistic data for the inbound delivery process and is used to create an inbound delivery. Monitoring Requirements: Inactive IDN documents that might prevent creation of inbound delivery required for inbound process 3.3.3.1
Monito ring via SAP Soluti on Manager
Currently, it is not possible to monitor inbound delivery notifications vi a SAP Solution Manager.
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3.3.3.2
Bus iness Monitor ing
The following transaction codes can be used in SAP EWM for monitoring of inbound deliv ery notifications: /SCWM/IDN (Maintain Inbound Delivery Notification) /SCWM/MON (Warehouse Monitor) -> Alert -> Inactive Delivery Documents
Using transaction code /SCWM/IDN, active as well as inactive inbound delivery notifications can be displayed. When using the Warehouse Monitor /SCWM/MON, the Inactive Delivery Documents node can be used to display inactive delivery documents by using the document category “IDR” and header status DVA=4 (activate with errors). 3.3.4
Post Good s Recei pt
The goods receipt posting represents the physical receiving of products in your warehouse. With the goods receipt posting for an inbound delivery, you increase the stock in the warehouse. Using the qRFC interface, the goods receipt posting is replicated to the SAP ECC system, where delivery is updated accordingly and material documents are posted. Monitoring Requirements:
Replication of goods receipt posting to the SAP ECC system using qRFC Open Delivery documents in SAP ECC without GR posting
3.3.4.1 Monito ring via SAP Soluti on Manager Inbound delivery items with and without goods receipt can be monitored using available throughput and backlog indicators within the Business Process Monitoring (BPMon) functionality provided in SAP Solution Manager. For monitoring purposes, the following key figures are recommended: Overdue Inb. Deliv. Items without Goods Receipt (backlog) Inbound Delivery Items with Goods Receipt (throughput)
3.3.4.2
Bus iness Monitor ing
The following transaction codes can be used in SAP EWM for monitoring of inbound deliv eries: /SCWM/PRDI (Maintain Inbound Delivery) /SCWM/MON (Warehouse Monitor) -> Inbound -> Documents -> Inbound Delivery /SCWM/EGF (Warehouse Cockpit): graphical display of measurement services
With transaction /SCWM/PRDI, inbound deliveries can be selected depending on the goods recei pt status. When using the Warehouse Monitor SCWM/MON the Inbound Delivery node (Inbound -> Documents -> Inbound Delivery) can be used to monitor inbound deliveries. You can use the Warehouse Cockpit (/SCWM/EGF) for graphical display of key figures by using tailored measurement services (TMS). You can use the wizard (transaction code /SCWM/TLR_WIZARD) to set up the measurement services and variants used for selection. The following basic measurement services (BMS) available in the standard can be used to set up tailored measurement services for the i nbound delivery (in SAP EWM): Number of Inbound Deliveries Number of Inbound Delivery Items
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3.3.5
IDoc Interface to External Systems
If an external non-SAP warehouse management system is connected, relevant information from the warehouse tasks created in SAP EWM will be transferred to the external system via IDoc of message type /SCWM/WMTORD. The confirmation of the warehouse task will be transferred to SAP EWM with the IDoc of message type /SCWM/WMTOCO, which will update the status of the warehouse task in SAP EWM. Further IDoc message types used for communication with external systems are: /SCWM/WMBBIN Block Storage Bins /SCW M/WMCATO Cancellation/Cancellation Request for Transf er Order /SCWM/WMPIHU Create and Distribute Pick-HU /SCWM/WMRREF Release reference number /SCWM/WMSUMO Move Handling Unit Monitoring Requirements:
Performance and volume of IDoc interface, specifically confirmation of warehouse task using IDoc of message type SCWM/WMTORD and SCWM/WMTOCO Errorless processing of IDocs
3.3.5.1
Monito ring via SAP Soluti on Manager
The IDoc interfaces can be monitored using Business Process Monitoring (BPMon) functionality provided in SAP Solution Manager. This monitoring functionality allows you to perform error and backlog monitoring for the monitoring object IDoc. Specifically for IDoc monitoring, the following key figures are available: “Delta” monitor – number of suitable IDocs since the last data collection “Total number” monitor – number of suitable IDocs for the last x days
3.3.5.2
Bus iness Monitor ing
The following transaction codes can be used in SAP ECC/EWM to monitor IDocs: BD87 (Status Monitor for ALE messages) WE02 (Display IDoc)
The created and failed IDocs can be monitored via transaction BD87 or WE02. Any inbound IDoc having an Error status (for example 51) inhibits the normal inbound flow. Usually, an IDoc is not posted properly because of some error messages in the application, for example missing or incorrect master data. Comprehensive information regarding technical background and monitoring for IDocs can be found in the best-practice document “ALE Monitoring”.
3.3.6
Confirm Warehouse Task via Radio Frequency Device
Warehouse task confirmation is often performed by warehouse workers using mobile radio frequency (RF) devices connected to the SAP EWM system using ITSmobile. Performance of RF transactions (for example, picking, packing, and putaway) is a critical topic for efficient warehouse operations and user satisfaction.
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Best-Practice Document SAP EWM Solution Monitoring
Monitoring Requirements: Performance of RF transactions used f or picking, packing, and putaway 3.3.6.1
Monito ring via SAP Soluti on Manager
Currently, it is not possible to monitor performance of specific RF transactions via SAP Solution Manager. 3.3.6.2
Bus iness Monitor ing
The following transaction codes can be used in SAP EWM for monitoring of performance of individual timecritical RF steps: ST13 (Analysis and Service Tools) -> PERF_TOOL -> EWM_RF_Analysis
STAD (SAP Workload: Business Transaction Analysis)
A tool is available that allows detailed logging of RF response t imes for function modules and transactions that are triggered by the RF device. This tool consists of two parts: Analysis Utility: ST/A-PI (version 01P or higher) needs to be implemented according to SAP Note 69455. Backend runtime measurement: To activate logging on a per-resource level, SAP Note 1690850 needs to be implemented.
Please refer to SAP Note 1595305 – “Measuring runtimes for RF devices in SAP EWM” for availability and further information and documentation, such as the EWM RF Performance Monitoring Tool - User Guide. The screenshot below shows the output of the RF performance tool for putaway steps performed via Radio Frequency transaction /SCWM/RFUI.
With transaction STAD, you can analyzed the statistical performance records with regard to performance values.
3.4
Typical Monitoring Requirements and Objects in the EWM Inbound Process
Purpose: The EWM outbound process is an essential part of the supply chain and is used to distribute ordered products from the warehouse or distribution center to the customer or storage locations. Below you will find an example business process description.
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Description: The outbound process is an essential part of the supply chain. This process includes the steps after the creation of the sales order, outbound delivery documents, execution of picking warehouse tasks belonging to the picking process, and goods issue posting of the products. The inbound process normally begins in the SAP ECC system when sales order documents are created via transaction VA01, or from IDocs received from external systems. Outbound deliveries can be created in several ways, for example: - VL01N (create outbound delivery) - VL01NO (create outbound delivery without reference), - VL10B (for stock transport orders) - VL10A (sales order). When an outbound delivery document is created that is relevant for processing in SAP EWM, it will be distributed via qRFC to the SAP EWM system. There are two ways to distribute the outbound delivery from the SAP ECC system to the SAP EWM system: - When you save the outbound delivery document, it will be distributed immediately to SAP EWM. - Distribution via scheduled report VL06O (delivery monitor) Outbound deliveries created i n the SAP ECC system from sales documents that are relevant for processing in SAP EWM will be replicated to SAP EWM, leading to the creation of an outbound delivery request (ODR) document. The outbound delivery request is a document containing all the relevant logistics data required for processing in SAP EWM.
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An outbound delivery order (ODO) is created automatically from the outbound delivery request via the Post Processing Framework (PPF). Waves are used to group delivery items and to create warehouse orders and tasks for the assigned items. Waves can be created manually using transaction /SCWM/WAVE or automatically by using wave templates. With the release of the wave, warehouse tasks will be created and grouped into warehouse orders according to warehouse order creation rules. Waves can be released in three different ways, for example: - Automatic wave release (a job is scheduled to release waves according to specified criteria) - Manual wave release with transactions /SCWM/WAVE or /SCWM/MON Picking activities are generally performed by warehouse workers using radio frequency (RF) devices or pick by voice, or within external systems connected via IDoc. With the physical goods issue posting in SAP EWM, printing of delivery documents will be triggered and the physical departure of products from the warehouse will take place. The goods issue posting can be done, for example, for deliveries by using transaction /SCWM/PRDO or for transportation units by using transaction /SCWM/TU.
The goods issue posting will be replicated to the SAP ECC system using qRFC. This updates the outbound delivery status and performs the related material postings.
3.5
Typical Monitoring Requirements and Objects in the EWM Inbound Process
3.5.1
Ou tb ou nd Del iv eri es
Creation of outbound deliveries is often performed using transaction VL10 in background/batch with a high number of deliveries per cutoff. In general, multiple cutoff times exist throughout the day to support different order types, such as stock orders or urgent orders to the customer. Monitoring Requirements: Performance of delivery creation depending on document volume and time constraints Open/overdue outbound deliveries
3.5.1.1
Monito ring via SAP Soluti on Manager
The delivery object can be monitored using the Business Process Monitoring (BPMon) functionality provided in SAP Solution Manager. The application monitoring part of BPMon allows you to monitor outbound deliveries using predefined throughput and backlog indicators. Specifically for monitoring of open or overdue outbound deliveries, the following key figures are recommended (there is no complete list of available indicators): Outbound Deliveries (open) Outbound Deliveries (overdue)
3.5.1.2
Bus iness Monitor ing
The following transaction codes can be used to monitor outbound del iveries in the SAP ECC system: VL03N (Display Outbound Delivery) VL06O (Outbound Delivery Monitor)
3.5.2
Queued Remote Function Call (qRFC)
Please refer to chapter Queued Remote Function Call (qRFC). © 2013 SAP AG
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3.5.3
Outbound Delivery Request
Outbound deliveries created in the SAP ECC system that are relevant for processing in SAP EWM will be replicated to SAP EWM, leading to the creation ofoutbound delivery request (ODR) documents. This ODR document, in general, contains all logistic data for the outbound delivery process and is used to create an outbound delivery order (ODO). Monitoring Requirements: Inactive ODR documents that might prevent creation of an ODO required for the outbound process 3.5.3.1
Monito ring via Solutio n Manager
Currently, it is not possible to monitor outbound delivery requests vi a SAP Solution Manager. 3.5.3.2
Bus iness Monitor ing
The following transaction codes can be used in SAP EWM to monitor outbound deliv ery requests: /SCWM/ODR (Maintain Outbound Delivery Request) /SCWM/MON (Warehouse Monitor) -> Alert -> Inactive Delivery Documents
You can display active and i nactive outbound delivery notifications by using transaction code /SCWM/ODR. When using the Warehouse Monitor /SCWM/MON, you can use the Inactive Delivery Documents node to display inactive delivery documents by using the document category “ODR” and header status DVA=4 (activate with errors). 3.5.4
Ou tb ou nd Del iv er y Ord er
An outbound delivery order (ODO) is created automatically from the outbound delivery request (ODR) via the Post Processing Framework (PPF). The outbound delivery or der is a document containing all the data required to trigger and monitor the complete outbound delivery process. Monitoring Requirements: Monitoring of overdue outbound delivery order items without goods issue posting or warehouse task created 3.5.4.1
Monito ring via SAP Soluti on Manager
The EWM object “Outbound Delivery Order” can be monitored using the Business Process Monitoring (BPMon) functionality provided in SAP Solution Manager. The application monitor allows you to monitor the object outbound delivery order using predefined throughput and backlog indicators. The following backlock key figures can be set up for monitoring of outbound delivery order items: Overdue Order Items without Warehouse Task Overdue Order Items without Goods Issue Created Order Items Order Items with Goods Issue
3.5.4.2
Bus iness Monitor ing
The following transaction codes can be used in SAP EWM to monitor the out bound delivery order: /SCWM/PRDO (Maintain Outbound Delivery Order)
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/SCWM/MON (Warehouse Monitor) -> Outbound -> Documents -> Outbound Delivery Order /SCWM/EGF (Warehouse Cockpit) by use of measurement services
Outbound delivery orders can be displayed with transaction code / SCWM/PRDO. When using the Warehouse Monitor SCWM/MON, you can use the Outbound Delivery Order node (Outbound -> Documents -> Outbound Delivery Order ) to monitor and analyze outbound delivery orders. The Warehouse Cockpit (/SCWM/EGF) can be used for graphical display of key figures using tailored measurement services (TMS). You can use a wizard (transaction /SCWM/TLR_WIZARD) to set up the measurement services and variants used for selection. The following basic measurement services (BMS) available in the standard can be used to set up tailored measurement services for the object outbound delivery order: Number of Outbound Delivery Orders Number of Outbound Delivery Items
3.5.5
Wave Release/Create Warehouse Order and Warehouse Task
If wave processing is used on the customer side, SAP EWM creates the warehouse tasks and the warehouse orders when releasing the wave. Warehouse tasks are instructions for movement of specific products and quantities from a source to a destination bin. Warehouse orders are used to assemble work packages containing one or more warehouse tasks for an individual warehouse worker. Monitoring Requirements Performance of wave release (warehouse order/task creation), considering time constraints and volume Errorless release of wave Open/overdue warehouse order and task
3.5.5.1
Monito ring via Solutio n Manager
The EWM object “Wave” can be monitored using the Business Process Monitoring (BPMon) functionality provided in SAP Solution Manager. The application monitor allows you to monitor the object wave using predefined backlog indicators. The following backlog key figures can be set up to monitor the status of waves: Overdue Waves Waves Released with Defects
The following key figures can be set up to monitor warehouse orders/tasks (inbound, outbound, or internal): Overdue Warehouse Orders Confirmed Warehouse Orders Overdue Warehouse Tasks Overdue Replenishment Tasks Created Warehouse Task Items Confirmed Warehouse Task Items Confirmed Warehouse Task Items with Exception
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3.5.5.2
Bus iness Monitor ing
The following transaction codes can be used in SAP EWM for status/error monitoring or for performance analysis: /SCWM/MON (Warehouse Monitor) /SCWM/EGF (Warehouse Cockpit) /SCWM/WAVE (Maintain Waves) SLG1 (Application Log) STAD (SAP Workload: Business Transaction Analysis)
The Warehouse Monitor (/SCWM/MON) is the central tool for monitoring and analyis of waves, warehouse orders, and warehouse tasks using the following nodes: Wave (Outbound -> Documents -> Wave) Warehouse Order (Documents -> Warehouse Order ) Warhouse Task (Documents -> Warehouse Task)
The Warehouse Cockpit (/SCWM/EGF) can be used f or graphical display of key figures. The following basic measurement services (BMS) available in the standard can be used to set up tailored measurement services for the object’s warehouse order or task: Number of Warehouse Tasks Number of Warehouse Orders
One of several transactions you can use to monitor open or to-be-released waves is transaction /SCWM/WAVE. The wave obj ect might have one of the following statuses: - Initial - Released for Withdrawal - Released - Locked - Transferred to Subsystem - Released with Defects If application logging is activated using transaction /SCWM/ACTLOG, transaction SLG1 can be used to analyze actions and possible errors that occurred during wave release, warehouse order creation, and warehouse task creation. By using transaction STAD, you can analyze the statistical performance records with regard to performance values. 3.5.6
IDoc Interface to External Systems
Please refer to chapter Queued Remote Function Call (qRFC) in inbound process. 3.5.7
Confirm Warehouse Task via Radio Frequency Drive
Please refer to chapter Confirm Warehouse Task via Radio Frequency Drive in inbound process. 3.5.8
Post Goods Issue
The goods issue posting represents the physical departure of products from your warehouse. With the goods issue posting, you reduce the stock in the warehouse. With the qRFC interface, the goods issue posting is
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replicated to the SAP ECC system, where the delivery is updated accordingly and material documents are posted. Monitoring Requirements: Performance of goods issue posting Replication of goods issue posting to the SAP ECC system using qRFC Open delivery documents in SAP EWM and SAP ECC without goods issue posting
3.5.8.1
Monito ring via Solutio n Manager
The EWM object “Outbound Delivery” can be monitored using the Business Process Monitoring (BPMon) functionality provided in SAP Solution Manager. The application monitor allows you to monitor the “Outbound Delivery” object using predefined throughput and backlog indicators. The following throughput and backlock key figures can be set up for the “Outbound Delivery” object: Overdue without Goods Issue Created Outbound Delivery Items
3.5.8.2
Bus iness Monitor ing
The following transaction codes can be used in SAP EWM for status/error monitoring and for performance analysis: /SCWM/FD (Maintain Outbound Delivery) SLG1 (Application Log) STAD (SAP Workload: Business Transaction Analysis)
By using transaction /SCWM/FD, you can select and monitor outbound deliveries, for example, depending on the goods issue status. If application logging is activated using transaction /SCWM/ACTLOG for object GI_PARALLEL, application log entries are written during parallel goods issue on a transportation unit (TU). You can use transaction SLG1 to analyze actions and possible errors that occurred during goods issue posting. In addition, the log will contain the TU number and the end time of the various parallel GI steps, such as synchronization, final delivery creation, goods issue, and delivery update (confirmation). See SAP Note 1734933 “Enhancement of the parallel GI application log”. In general, you can select the application log for outbound delivery orders by using transaction SLG1: Specify the EWM outbound delivery order number or final delivery reference in the search criteria fieldExternal ID.
You can use transaction STAD to analyze the statistical performance records with regard to performance.
3.6
Typical Monitoring Requirements and Objects – Process Independent
3.6.1
Post Processing Framework (PPF) Actions
SAP EWM uses the Post Processing Framework (PPF) to perform specific actions. It is a tool for the generic execution of functions and processes. The condition technique is used to find the appropriate condition records for performing a PPF action.
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SAP EWM uses the PPF, for example, for the f ollowing purposes: - Printing - Communication to other systems, such as SAP E CC system or SAP Global Trade Services system - Asynchronous updates between busine ss objects within SAP EWM Monitoring Requirements: Unprocessed PPF actions Incorrectly processed PPF actions
3.6.1.1
Monito ring via Solutio n Manager
The EWM object “PPF Actions” can be monitored using Business Process Monitoring (BPMon) functionality provided in the SAP Solution Manager. The application monitor allows to monitor the object “PPF Actions” using predefined throughput and backlog indicators. The following throughput and backlock key figures can be set up to monitor “PPF Actions”: Unprocessed PPF Actions Incorrectly Processed PPF Actions Processed PPF Actions Created PPF Actions
3.6.1.2
Bus iness Monitor ing
The following transaction code can be used in SAP EWM for status/error monitoring: SPPFP (Process Actions)
PPF actions are generated by applications that use the Post Processing Framework. Successful customizing and configuration using transaction SPPFCADM must be completed before actions can be generated by applications that use the PPF. The actions themselves are generated in the corresponding application. When you are in dialog mode, actions are selected according to the selection criteria and displayed in SAP List Viewer (ALV). From this list, you can select individual actions (or all of them) and process them. In the case of a repeated processing, a copy of the action is created and this copy is processed. 3.6.2
EWM Ho us ek eep in g Jo bs
EWM-specific housekeeping jobs need to be considered for periodic scheduling/execution and handover to the support organization. These periodic tasks must be run periodically to keep the application running smoothly over time. It is necessary to monitor the successful execution of periodic tasks on a regular basis. Some example housekeeping reports and transactions are listed below:
/SCWM/ERP_STOCKCHECK - Compare the stock data between SAP EWM and the SAP ECC system
SLG2 - Delete expired logs
/LIME/BACKGROUND_DELETE_EXEC - Delete DB entries for zero stock quantities and on request index entries without stock
You can find detailed information on SAP EWM housekeeping jobs in the following chapter of the EWM Application Operations Guide: © 2013 SAP AG
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4.6.1 Scheduled Periodic Tasks
You can find this document in the SAP Service Marketplace: http://service.sap.com/instguides -> SAP Business Suite Applications -> SAP SCM -> SAP EWM -> Using SAP EWM 7.0. 3.6.2.1
Monito ring via Solutio n Manager
Job monitioring can be set up using the Business Process Monitoring (BPMon) functionality provided in SAP Solution Manager. Monitoring and alerting can be set up to monitor issues that might occur during background job processing, for example: Cancellation
Start/End Delay
Maximum Duration
You can find details on the setup of job monitoring in the best-practice document “Background Job monitoring with SAP Solution Manager”, which is available in the SAP Service Marketplace. 3.6.2.2
Bus iness Monitor ing
The following transaction codes can be used to monitor job logs and cancelled jobs: SM37 (Simple Job Selection)
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4 4.1
Further Information B ac kgr ou nd In fo rmat io n an d Refer enc es
Chapter 3 discussed typical monitoring objects that are relevant for your SAP EWM implementation. Below, you will find further important background information on monitoring tools, such as SAP Solution Manager, Warehouse Cockpit/Measurement Services, and the Warehouse Monit or. 4.1.1
Monitoring via SAP Solution Manager
General Information: By using the Business Process Monitoring session within SAP Solution Manager, you can monitor a dedicated business process and raise alerts (via mail or SMS, or directly in SAP Solution Manager) if necessary. The monitoring functionality has two parts: application monitoring (throughput, backlog) and technical monitoring (background jobs, performance, update terminations). Monitoring has to be set up within SAP Solution Manager according to your requirements. Application monitoring can be used to support business operations, and helps to identify areas of concern, especially unexpected backlog situations. The application monitor is based on Throughput and Backlog Indicators (TBIs). TBIs are available for various application areas. Each application area provides key figures that help to identify a TBI. By the counter definition for a certain key figure, it is possible to define the selection criteria, the frequency of the automated data selection in the satellite system (SAP ECC or SAP EWM), and the thresholds values for a red or yellow rating. For further information regarding SAP Solution Manager please refer to http://service.sap.com/solutionmanager For further information regarding Business Process Monitoring in SAP Solution Manager, refer to http://service.sap.com/BPM -> Media Library -> Customer Information or http://service.sap.com/BPM -> Media Library -> Technical Information In the links above you will find detailed documentation such as: - Key Figure Overview - Setup Roadmap - Setup Guides The figure below shows an example business process setup in SAP Solution Manager with monitoring actviated for the following steps: - Create Outbound Delivery - Release Waves - Confirm Warehouse Tasks You can find further information on the alerts and thresholds by drilling down to the alert list.
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4.1.2
Monitoring via Easy Graphics Framework/Measurement Services
The Easy Graphics Framework (EGF) can be used in SAP EWM to display important warehouse key figures, for example, for warehouse supervisors in real time, and to refresh these figures automatically. Within SAP EWM, you can access the W arehouse Cockpit by using transaction /SCWM/EGF. For creation and display of own key figures in the Warehouse Cockpit, you can set upmeasurement services, for example, by using transaction /SCWM/TLR_WIZARD (tailored measurement services). In addition to the standard objects delivered by SAP, it is possible to create and display your own objects. The figure below shows an example implementation of the Warehouse Cockpit.
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You can find more information, such as the EGF Implementation Guide, in the SAP Service Marketplace: http://service.sap.com/scm -> SAP SCM in Detail -> Warehousing -> Information on EWM in SAP SCM -> Technical Information. The EGF Implementation Guide describes how to visualize warehouse process data in various chart types with the Easy Graphics Framework. 4.1.3
Monitoring via Warehouse Management Monitor
The warehouse management monitor is the central tool for a warehouse supervisor to monitor and evaluate the current situation in the warehouse. Using this tool, the supervisor can evaluate and observe all activities, as well as stock and bi n situations.
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You can find more information, such as how to add application content to the warehouse monitor, in the SAP Service Marketplace: http://service.sap.com/scm -> SAP SCM in Detail -> Warehousing -> Information on EWM in SAP SCM -> Technical Information -> Adding Application Content to the Warehouse Monitor . This document contains guidelines regarding the monitor framework, which offers a means to modify the monitor according to customer needs. 4.1.4
Quick Ref eren ce
The table below provides a quick overview of the monitoring possibilities for different transactions/steps.
Object / Step Inbound Delivery
queued Remote Function Call (qRFC)
Inbound Delivery Notification
P os t G oods Rec eipt
© 2013 SAP AG
Business Monitoring via Transaction - VL33N (Display Inbound Delivery) - VL06i (Inbound Delivery Monitor) - VL60 (Inbound Delivery Processing) - SMQ1 – outbound queue - SMQ2 – inbound queue - /SCWM/MON (Warehouse Monitor) -> Tools -> Message Queue - /SCWM/IDN (Maintain Inbound Delivery Notification) - /SCWM/MON (Warehouse Monitor) -> Alert -> Inactive Delivery Documents - /SCW M/PRDI ( Mai nt ain Inb ound Delivery) - /SCWM/MON (Warehouse Monitor) -> Inbound -> Documents -> Inbound Delivery - /SCWM/EGF (Warehouse Cockpit) by use of measurement services
Monitoring vi a SAP Solution Manager *
Comment
- Inbound Deliveries (open) - Inbound Deliveries (overdue) - qRFC Status Monitoring - qRFC Backlog Monitoring
Best-practice document “RFC Monitoring”
no key figure available
- Overdue Inb. Deliv. Items without Goods Receipt (backlog) - Inbound Delivery Items with Goods Receipt (throughput)
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Object / Step
Business Monitoring via Transaction
Monitoring vi a SAP Solution Manager *
IDoc Interface to external systems
- BD87 (Status Monitor for ALE messages) - WE02 (Display IDoc)
- ‘Delta’ monitor – number of suitable IDocs since the last data collection - ‘Total number’ monitor – number of suitable IDocs for the last x days no key figure available
Confirm Warehouse Task via Radio Frequency Device
- ST13 (Analysis and Service T ools) -> PERF_TOOL -> EWM_RF_Analysis - STAD (SAP Workload: Business Transaction Analysis)
Outbound Deliveries
- VL03N (Display Outbound Delivery) - VL06O (Outbound Delivery Monitor)
- Outbound Deliveries (open) - Outbound Deliveries (overdue)
Outbound Delivery Request
- /SCWM/ODR (Maintain O utbound Delivery Request) - /SCWM/MON (Warehouse Monitor) -> Alert -> Inactive Delivery Documents
no key figure available
Outbound Delivery Order
- /SCWM/PRDO (Maintain Outbound Delivery Order) - /SCWM/MON (Warehouse Monitor) -> Outbound -> Documents -> Outbound Delivery Order - /SCWM/EGF (Warehouse Cockpit) by use of measurement services
- Overdue Order Items without Warehouse Task - Overdue Order Items without Goods Issue - Created Order Items - Order Items with Goods Issue
Wave Release / Create Warehouse Order and Warehouse Task
- SCWM/MON (Warehouse Monitor) - SCWM/EGF (Warehouse Cockpit) - SCWM/WAVE (Maintain Waves) - SLG1 (Application Log) - STAD (SAP Workload: Business Transaction Analysis)
Post Goods Issue
- SCW M/FD (Maintain Outbound Delivery) - SLG1 (Application Log) - STAD (SAP Workload: Business Transaction Analysis)
- Overdue Waves - Waves released with defects - Overdue Warehouse Orders - Confirmed W arehouse Orders - Overdue Warehouse Tasks - Overdue Replenishment Tasks - Created Warehouse Task Items - Confirmed Warehouse Task Items - Confirmed Warehouse Task Items with Exception - Overdue without Goods Issue - Created Outbound Delivery Items
Post Processing Framework (PPF) Actions
- SPPFP (Process Actions)
- Unprocessed PPF Actions - Incorrectly Processed PPF Actions - Processed PPF Actions - Created PPF Actions
EW M Hous ek eep in g J obs
- SM 37 (Si mpl e J ob S el ec ti on)
- J ob m on iti ori ng (C anc el lati on, Start-/End delay, Maximum Duration)
Comment Best-practice document “ALE Monitoring”
SAP Note 1595305 – “Measuring runtimes for RF devices in SAP EWM”
SAP Note 1734933 “Enhancement of the parallel GI application log”
- Reference: EWM Application Operations Guide - Best-practice document “Job Scheduling Management”, “Background Job monitoring with SAP Solution Manager”
* Key figures and monitoring objects availble in the SAP standard; no complete list (for a complete list of available key figures, refer to the key figure overview in the SAP Service Marketplace (see chapter Monitoring via SAP Solution Manager ).
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4.1.5
Templates
The table structure below can be used as a template for specifying relevant monitoring objects. Monitoring Object
4.2
Tool / Trx for Monitoring
Frequency
Monitoring Ac ti vit y
Responsibility
Escalation Path
Index
/LIME/BACKGROUND_DELETE_EXEC ........... 20
STAD .................................................... 13, 18, 19
/SCDL/IDR_TRANSFER ..................................... 7
VA01 ................................................................ 14
/SCWM/ACTLOG.............................................. 19
VL01N .............................................................. 14
/SCWM/EGF..........................................11, 17, 18
VL01NO ........................................................... 14
/SCWM/ERP_STOCKCHECK........................... 20
VL03N .............................................................. 15
/SCWM/FD ....................................................... 19
VL06i .................................................................. 9
/SCWM/IDN...................................................... 11
VL06O ......................................................... 14, 15
/SCWM/MON ................... 8, 10, 11, 15, 16, 17, 18
VL10A .............................................................. 14
/SCWM/MSG_PRD_SEND ................................. 9
VL10B .............................................................. 14
/SCWM/ODR .................................................... 16
VL33N ................................................................ 9
/SCWM/PRDI................................................ 7, 11
VL60 .................................................................. 9
/SCWM/PRDO ............................................ 15, 16
WE02 ............................................................... 12
/SCWM/RFUI ................................................ 8, 13 /SCWM/TLR_WIZARD ...........................11, 17, 23 /SCWM/TO_CONF ............................................. 8 /SCWM/TU ....................................................... 15 /SCWM/WAVE............................................ 15, 18 /SCWM/WMBBIN.............................................. 12 /SCWM/WMCATO ............................................ 12 /SCWM/WMPIHU ............................................. 12 /SCWM/WMRREF ............................................ 12 /SCWM/WMSUMO ........................................... 12 /SCWM/WMTOCO ........................................ 8, 12 /SCWM/WMTORD ........................................ 8, 12 BD87 ................................................................ 12 IBDLV_CONFIRM_DEC_CI ................................ 9 SLG1 .......................................................... 18, 19 SLG2 ................................................................ 20 SM37................................................................ 21 SMQ1 ............................................................... 10 SMQ2 ............................................................... 10 SPPFCADM...................................................... 20 SPPFP ............................................................. 20 ST13................................................................. 13 © 2013 SAP AG
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