Let’s learn about some basics in SAP such as SAP Logon, Shortcuts, easy transactions and some features that you can use ...
Contents Introduction ............................................................................................................................................ 2 SAP Logon ........................................................................................................................................... 2 Login for the first time: .................................................................................................................... 4 How to change the password in SAP .................................................................................................... 5 SAP User Interface (SAP GUI) ............................................................................................................... 6 Menu Bar......................................................................................................................................... 7 Standard Tool Bar ............................................................................................................................ 7 Command Field................................................................................................................................ 8 Title Bar ........................................................................................................................................... 8 Tree Menu ....................................................................................................................................... 9 Area Menu....................................................................................................................................... 9 Status Bar ...................................................................................................................................... 11 Add / remove favorites ...................................................................................................................... 11 Display technical names in the Tree menu ......................................................................................... 14 Display Favorites at the end of the SAP Menu .................................................................................... 14 Setup a start transaction.................................................................................................................... 15 Create a shortcut for a transaction in the desktop ............................................................................. 16 Maintain user own data ..................................................................................................................... 17 Change SAP layout ............................................................................................................................. 18 Stop any transaction that has long run time ....................................................................................... 19 Display authorization check ............................................................................................................... 20
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Introduction Let’s learn about some basics in SAP such as SAP Logon, Shortcuts, easy transactions and some features that you can use in SAP.
SAP Logon
Just like any other software’s installed in your computer, once SAP is installed you will see below Icon appear in your desktop
You can also access SAP Logon from Start / All Programs / SAP Front End / SAP Logon
When you double click on the SAP Logon Icon, you will get the SAP Logon Pad as below. Depend on how many SAP systems were configured for your access, you will see them appear in the logon pad. Normally you will get development, quality and productions clients.
You can add new SAP systems by using
button
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Click on
You need to maintain below details that will receive from the SAP system administrator to create the new SAP system in your logon pad
Once system is setup, you can double click on the “Name” to open the logon screen from the logon pad
button
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You will get the SAP login screen as below
Login for the first time:
Maintain the client no (3 digit number) / User Name and the password you have received from your SAP system administrator
What is a SAP Client? Some customers depend on their system landscape, we maintain multiple clients for a single system. For example, for development system you might have 2 or 3 clients. o Golden client – Only configuration can be done in this client. No master data / transactional data available therefore no testing can be done o Unit testing client – Once the configuration is completed in the golden client, you need to move your transport request from the golden client to unit test client using transaction SCC1 (This transaction should be called in the unit test client). This step is required only for customizing configuration. If you do a workbench configuration (Such as pricing condition table creation) or any ABAP development; those will be considered as cross-client configuration/development and will automatically appear in the unit testing client. You do not have to release your transport request prior to move to unit testing client using SCC1. Therefore you can change your configuration multiple times and save under same transport request based on your unit test results. But after every change you need to again use transaction SCC1 to move the change. Once unit testing is completed, you can release your transport in the golden client and move it to quality client.
If you want to login with a different language to SAP, you can specify the language under field If you don’t maintain the language, system will consider the user default language for login
Press “Enter” key or click on button System will automatically prompt you below popup to enter your new password
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Once new password is entered twice you can press button to login to SAP Once you see below screen, means you have successfully logged to SAP. This screen is knows as the SAP user Interface (SAP GUI)
If you enter incorrect password more than 3 times in a row, system will lock your user name. You will have to contact the system administrator to unlock you. When incorrect password is entered, you will get below message in the status bar
How to change the password in SAP You can change your password in SAP from the login screen
Enter the 3 digit client ID, user name and the current password and press
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button
System will prompt you below popup to enter your new password
Once new password is entered twice you can press button
to login to SAP
SAP User Interface (SAP GUI)
When you login to SAP system successfully, you will see the SAP user interface as below. This screen comprise of below key menu and fields
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Menu Bar
button at the beginning of the menu bar will give you below listed additional menu’s
Explore each menu to see all available options
Standard Tool Bar
button acts like the “Enter” key in your keyboard
Command field
button is for save. Short cut key is CTRL+S
button is used to go back to the previous screen 7
button is to Close the transaction without save
button is used to cancel a transaction
Print
Search
Page Up / down
Create a new session
Create a shortcut
Help
Customize local settings
Command Field SAP has assigned a transaction for most of the programs that you need to use. Those transactions can be called by typing it in the command field in the standard tool bar. Alternatively you can use the Easy access menu to locate that transaction as well. Below listed are very common shortcut transactions which will useful to you. o
o
o o o
/n – Close current window Eg: If you’re in the MM02 (Material change screen and call sales order change (/nVA02) transaction, system will close the material change transaction (MM02) and call sales order change transaction directly in the same session /O – Open another session Eg: If you’re in the MM02 (Material change screen and call sales order change (/OVA02) transaction, system will open a new session and call sales order change transaction directly in that session /I – End current window /nEX – Log off from the system without asking a confirmation /nEND – Log off from the system with a confirmation message shown below
Title Bar In most of the cases, you will see the name of the transaction you’re accessing under the title bar. Eg: In transaction MM02:
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Tree Menu The left side of the screen is called the tree menu and you can access each transaction by navigating though the tree
Area Menu Common business transactions are grouped together in SAP and called as area menu. You can access specific area menu by calling the transaction under command field in standard tool bar. Eg: o
Transaction “WEDI” will call the area menu of EDI transactions
o
Transaction “VA00” will call the area menu of sales transactions
You can find the area menu of a respective transaction by using below method.
Locate the transaction in the easy access tree menu 9
Use the menu option Extras / Technical details
As shown below transaction MM01 is listed under area menu VS00
Sales order creation transaction (VA01) is listed under area menu VA00
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Status Bar This section appear at the bottom of the screen and displays system messages at the left side and system information on the right side.
Add / remove favorites You have 2 options add or remove a new favorite to the list 1. Using Menu bar options Locate the transaction in the area menu and use the menu option Favorites / Add
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You will see the new transaction listed under “Favorites” section
2. Directly adding the transaction If you know the transaction that you want to add as a favorite, right click on the Tree menu “Favorite” and select “Insert Transaction” option
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Enter new transaction and press enter key
It will also be listed under “Favorites” section
Now you can double click on the respective favorite and access the transaction You can do the same form the menu shown below.
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Display technical names in the Tree menu Sometime you know how to navigate through the Tree Manu and find the transaction you want. But it’s always beneficial to know the transaction associated with it, so that you can directly call it under command field. You can display the transaction code under tree menu using below method.
Click on Extras / Settings
Mark
You will see the transaction code listed under each menu
check box and press
or Enter key
Display Favorites at the end of the SAP Menu If you want to display your favorites at the end of the SAP menu, you can achieve it by using below 14
Click on Extras / Settings
Mark
Favorites menu will be listed at the end
check box and press
or Enter key
Setup a start transaction Let’s say you have a transaction that you immediately execute soon after you login to SAP system. You can set such a transaction as a start transaction using below menu option
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Let’s say I want to access sales order creation transaction (VA01) immediately after I login to SAP. I can maintain VA01 here.
Next time when I login, system will automatically call the VA01 screen
Create a shortcut for a transaction in the desktop If you’re working with very limited number of transactions and if you don’t want to navigate those via SAP Easy Access Menu, you can create shortcuts for those in your desktop. Below steps will explain how you can create such a shortcut in your desktop
First navigate the transaction in the Easy Access Menu Select that and go to menu Edit / Create Shortcut on the desktop
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You will get a new Icon in your desktop as below
When you double click on it, if you already logged in to SAP (For that client which created this shortcut) VA01 screen will be loaded If you’re not logged in to respective client, then system will give below login screen for you to login first
After you enter your password and press enter key, system will display the VA01 screen
Maintain user own data You can maintain user default values under your user profile. This can be accessed via transaction SU03 or else you can do same via below menu path
You will see your user profile under this. Under defaults tab you can maintain the Logon language, decimal notation, Date format, etc
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If you have a system where users login from multiple time zones, then you can specify the user’s time zone under Personal time zone section
Under Parameters tab you can maintain various parameters that SAP has given for various purposes. Please click here to view more info about how to use Parameter ID’s in SAP.
Change SAP layout If you’re accessing multiple SAP systems such as development, quality and production; sometimes it is very useful to identify those using various color schemes. You can achieve that in SAP using below steps.
Click on the button
in the standard tool bar and selection menu “Options..”
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You can change your color scheme using “Colors in the System” option shown below
Stop any transaction that has long run time Sometime when you try to execute certain transactions, depend on the data volume it get hang. In that case you need to cancel such a transaction and change the selection criteria appropriately or else execute that program as a background job. When you’re in such a long run time transaction, you can cancel that process using below method.
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This Icon
available in all transactions and popup screens
Display authorization check The mechanism of who can access which transaction and which organization data is controlled via authorization objects in SAP. Sometimes when you try to access a specific transaction, you might get an error message in the status bar as below
In such a case if you know that you should have access to this transaction, follow these steps
Type “/nSU53” in the command field and press enter key or press
Expand all lines using button and send the complete list to your SAP system administrator. He/ She can find what authorization is missing for you using that authorization trace.
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You can access same using below menu path
Author: Anupa Wijesinghe E-Mail:
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Disclaimer This article is done based on my research and readings, unless otherwise stated. The views expressed are my own and not of anyone else. Author accepts no liability for the content of the articles in this website or for the consequences of any actions taken on the basis of the information provided. Using this information is at the users own discretion and responsibility.
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