BAJA SAEINIDA 2016 Registration Guidlines

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Register at – www.bajasaeindia.co.in Last Date for Registrations – 20th April 2015

GUIDELINES FOR BAJA SAEINDIA 2016 REGISTRATION & ELIGIBILITY CRITERION All participating Institutes need to have an operational collegiate club. All participating, members & faculty advisors should be SAEINDIA members. For Collegiate club details please visit http://saeindia.org/ or contact the following Mr Lokesh S (Membership Head, SAEINDIA)

[email protected] Mrs Fathima , Senior Officer (SAEINDIA) Email: [email protected] , [email protected] Ms Jean Sophiya Shiny, officer ( SAEINDIA ) Email: [email protected] SAEINDIA Office Contact no: 91-44-4215 2280

Colleges who have just applied for collegiate club can also register for the event, provided they have all relevant documents supporting collegiate club registration completion, like payment proof, copy of acknowledgement of SAEINDIA etc. Please note that before Virtual BAJA all participants need to have valid SAEINDIA Membership number. Even the faculty advisors need to be register and to carry the membership number. Team Size: A team should consist a maximum of 25 members & minimum of 5 members. A team needs to have minimum 1 and maximum 2 faculty advisors.

NOTE – Addition/Swapping of team members are not allowed once team is registered. (However deletion can be done with approvals from FA and college director – which needs to be notified to BAJA secretariat). Pl note team can no way add a member in place of a deleted one. Noncompliance to this rule in event will lead to disqualification .

BAJA SAEINDIA C/o Prestige Institute Of Engineering & Science, Indore Scheme No. 74-C, Sector D Vijay Nagar, Indore-452010 (M.P) Email- [email protected] www.bajasaeindia.org

www.facebook.com/BAJA SAE India

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This year we are keeping registrations for main BAJA and eBAJA under different heads, which enables the team to register a maximum of 2 teams from one college .i.e. 1 BAJA team and 1 eBAJA team. Registration Fee Structure: A. BAJA Registration ( conventional BAJA ) 1st Phase Registration - Participation fees INR 15000 + 12.36% Service tax. Payment to be done in favour of BAJA SAEINDIA through challan form available on website. 2nd Phase Registration – Teams qualifying VIRTUAL BAJA needs to pay the 2nd phase of registration amount - INR 35000 + 12.6% service tax. Payment to be done in favour of BAJA SAEINDIA through challan form available on website.

B. eBAJA Registration 1st Phase of Registration - Participation fees INR 10000 + 12.36% Service tax. Payment to be done in favour of BAJA SAEINDIA through challan form available on website. 2nd Phase of Registration - Teams qualifying VIRTUAL BAJA need to pay the 2nd phase of registration amount - INR 20000 + 12.6% service tax. Payment to be done in favour of BAJA SAEINDIA through challan form available on website.

REGISTRATION FEE WAIVER SCHEME To Promote Diversity, BAJA SAEINIDA is introducing registration fee waiver for girl participation in a team. The waiver is only applicable for the second phase of registration. There will be a fee waiver of 1000 Rs per Girl participation (e.g. If there are 5 girls in a team, the waiver would be 5000 Rs from the registration amount base fee (base fee is the fee which excludes the service Tax) In case the waiver exceeds the 2nd phase of registration amount (e.g. – In eBAJA Teams, if the no of girls are above 20, the waiver will exceed the base registration amount, in such a case the waiver would be complete 2nd phase of registration amount).

BAJA SAEINDIA C/o Prestige Institute Of Engineering & Science, Indore Scheme No. 74-C, Sector D Vijay Nagar, Indore-452010 (M.P) Email- [email protected] www.bajasaeindia.org

www.facebook.com/BAJA SAE India

` A sample of Registration portal is shown below against the requirements under remark column. Although in any case of issues / doubts the team is recommended to contact: Akash Agarwal, BAJA Secretariat @ 91- 9039090803 before taking their own assumptions .

The Registration flow is given below

Registration Step 1 College & Team Details Applying For -

REMARK Main BAJA/ eBAJA

Name of Institution :

Full college name without any abbreviations.

Website of Institution [if Any] :

College Website

SAE Collegiate Club Bank A/c Title & No. :

Optional but recommended

Address :

Complete mailing address with postal code

State : Country : Telephone No. Fax No. Name of Team : Team Website [If Any] :

State Country Contact No Fax No Name of Team Team website Team email ID is separate from captains or faculties email ID. Max 2, Min 1

Team Email ID [If Any] : No. of Faculty advisors :

BAJA SAEINDIA C/o Prestige Institute Of Engineering & Science, Indore Scheme No. 74-C, Sector D Vijay Nagar, Indore-452010 (M.P) Email- [email protected] www.bajasaeindia.org

www.facebook.com/BAJA SAE India

` Exam Schedule - (For 2nd, 3rd & 4th Year) (If in June/July/August)

Start Date & End Date

Would Like to host Virtual BAJA

Yes/No

Would Like to host Technical Workshop

Yes/No

No. of Team Members :

Max 25, Min 5

Name of the Sponsor [If Any] :

Sponsoring company

Validate you registration by clicking the link mailed to your team email ID Team Captain

REMARK

Name : Address : Email-ID :

Full name in capital Residential Address Working email ID Functional number which will be active throughout the season.

Phone/Mobile No. :

Membership No. Applied for candidates have to produce the SAEINDIA Membership No.

Faculty Advisor Name : Address : Email-ID : Phone/Mobile No. :

SAEINDIA Membership No.

valid nos. before virtual BAJA else team registration will be cancelled

REMARK Full name in capital Residential Address Working email ID Functional number which will be active throughout the season. Membership No., Applied for candidates have to produce the valid nos. before virtual BAJA else team registration will be cancelled

BAJA SAEINDIA C/o Prestige Institute Of Engineering & Science, Indore Scheme No. 74-C, Sector D Vijay Nagar, Indore-452010 (M.P) Email- [email protected] www.bajasaeindia.org

www.facebook.com/BAJA SAE India

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Note down 5 Digit reference no. and download Challan form and pay 15000 + 12.36% Service tax. In cash, cheque & DD and submit the challan form in nearest ICICI bank and retain 2 copies i.e College copy and event copy.

Registration Step 2 Payment details

REMARK

Date Branch City

Date of deposit Branch in which amount was deposited City of branch Transaction ID given by the bank teller while depositing on the challan form

Transaction no.

16854/ for virtual (inclusive of 12.36% service tax)

Amount

Team member details individually for all members

Registration Step 3 Team detail Name

SAE Membership ID

REMARK Full name in capital Membership No., Applied for candidates have to produce the valid nos. before virtual BAJA else team registration will be cancelled

Gender

Male/Female/Other

Engg. Branch Year of study Semester

Branch of study Year in which studying Semester of studying Department of BAJA buggy e.g.. Roll cage, steering, suspension etc

Role in Team Member Type Email ID Contact No. Blood Group BAJA SAEINDIA C/o Prestige Institute Of Engineering & Science, Indore Scheme No. 74-C, Sector D Vijay Nagar, Indore-452010 (M.P) Email- [email protected] www.bajasaeindia.org

Captain, Vice-captain, Driver, Member Working email ID functional no. for complete event Blood Group( Mandatory )

www.facebook.com/BAJA SAE India

` Photograph

Photograph of 3.5x3.00 cms, Maximum Size- 20kb

Submit the complted registration and wait for BAJA SAEINDIA approval/ Acknowledgement for registration. All confirmed teams will be given with unique IDs for further communication.

Very Important   

Teams need to submit the Event Challan Hard Copy to the Address mentioned in the page footer. Students can write A/F (Applied For) in the field of Membership ID if applied recently. But, should have a Valid ID during the Virtual. Teams need to write their Reference No (Password) in the field of Roll No/Registration ID in the challan form.

BAJA SAEINDIA C/o Prestige Institute Of Engineering & Science, Indore Scheme No. 74-C, Sector D Vijay Nagar, Indore-452010 (M.P) Email- [email protected] www.bajasaeindia.org

www.facebook.com/BAJA SAE India