There are business requirements where you need to automate customer clearing process (Posting with Clearing). When th...
Contents Introduction ............................................................................................................................................. 2 Basics steps to follow ............................................................................................................................... 2 Example................................................................................................................................................ 2 Steps to follow...................................................................................................................................... 3 Have the values ready for posting..................................................................................................... 3 Call the function module POSTING_INTERFACE_START ..................................................................... 3 Call the function module POSTING_INTERFACE_CLEARING ............................................................... 3 Call the function module POSTING_INTERFACE_END ........................................................................ 7 Posted Document ............................................................................................................................. 8
Introduction There are business requirements where you need to automate customer clearing process (Posting with Clearing) Transactions being used; • F-28 •
FB05
When there are large number of customer payments, it is very difficult to process and post them manually. By automating this process, users can minimize data entry errors too. It is important that the payment amounts, invoice amount, bank charges, service charges, etc. match in order to do successful posting. The function module that used to accomplish this task actually a BDC recorded using FB05.
Basics steps to follow •
Have amounts ready for posting
•
Call FM POSTING_INTERFACE_START to initiate
•
Then call FM POSTING_INTERFACE_CLEARING to post
•
Finally call FM POSTING_INTERFACE_END to complete
Example Customer pays 2 payments (multiple payments) for 3 invoices (multiple invoices). Bank deducts bank charges.
Customer Invoices Inv 123 $200 Inv 234 $300 Inv 456 $400
Customer Payment Payment 1 Payment 2
Accounting Document Entry Posting Key
Account
Amount
Entry
15 Customer
-450 Customer Credit
15 Customer
-450 Customer Credit
40 Bank Account 40 Bank charge Acc
850 GL Debit 50 GL Debit
$450 $450
Bank Charges Charge 1 $50
Steps to follow Have the values ready for posting • •
Company Code Document Date
•
Posting Date
• •
Document Currency Document type
• •
Reference number for the accounting document Customer number
•
Customer invoice document numbers to be cleared
• •
Bank account number and the amount Bank service charge account and the amount
Call the function module POSTING_INTERFACE_START
Call the FM with below parameters
Call the function module POSTING_INTERFACE_CLEARING
If POSTING_INTERFACE_START is successful, then start processing this function module.
Supply below importing parameters i_auglv i_tcode i_sgfunct
= 'EINGZAHL' = 'FB05' = 'C'
“Incoming payment “Transaction
Supply below values Populate internal tables for the function module T_FTCLEAR : Clearing document details ( Invoices to be cleared ) FTCLEAR-AGKON
= CUSTOMER.
“CUSTOMER NUMBER
FTCLEAR-AGBUK FTCLEAR-XNOPS = ‘BELNR’. FTCLEAR-SELVON
= COMPANY_CODE. = ‘X’.
FTCLEAR-SELBIS
= INV_NUMBER.
= INV_NUMBER.
“COMPANY CODE “CONSTANT VALUE ‘X’ FTCLEAR-SELFD “INVOICE NO FIELD 'BELNR' “INVOICE NUMBER “INVOICE NUMBER
Insert a record for each invoice to the T_FTCLEAR table. The internal table will look like this.
T_FTPOST : Posting document details ( Header and Items ) o
Populate the accounting document header
lwa_ftpost-stype = ‘K’. lwa_ftpost-count = ‘001’. lwa_ftpost-fnam = 'BKPF-BUKRS'. lwa_ftpost-fval = company_code. APPEND lwa_ftpost TO li_ftpost.
“Header entry indicator “Company code field "Company code value
Since this FM runs through a BDC, dates have to be in the format of the user profile. lwa_ftpost-stype = ‘K’. lwa_ftpost-count = ‘001’. lwa_ftpost-fnam = 'BKPF-BLDAT'. lwa_ftpost-fval = document_date APPEND lwa_ftpost TO li_ftpost. lwa_ftpost-stype lwa_ftpost-count lwa_ftpost-fnam
= ‘K’. = ‘001’. = 'BKPF-WAERS'.
“Header entry indicator “Document date field "Document date value “Header entry indicator “Document currency field
lwa_ftpost-fval = doc_currency APPEND lwa_ftpost TO li_ftpost. lwa_ftpost-stype = ‘K’. lwa_ftpost-count = ‘001’. lwa_ftpost-fnam = 'BKPF-BLART'. lwa_ftpost-fval = document_type APPEND lwa_ftpost TO li_ftpost. lwa_ftpost-stype lwa_ftpost-count
= ‘K’. = ‘001’.
lwa_ftpost-fnam = 'BKPF-XBLNR'. lwa_ftpost-fval = ref_number APPEND lwa_ftpost TO li_ftpost.
o
"Document currency value “Header entry indicator “Document type field "Document type value “Header entry indicator “Reference number field "Reference number value
Populate accounting document item details Bank debit entry – Posting Key lwa_ftpost-stype = ‘P’. “Item entry indicator lwa_ftpost-count = lwa_ftpost-count. lwa_ftpost-fnam = ‘RF05A-NEWBS’. lwa_ftpost-fval = ‘40’. "Posting Key of Bank account line APPEND lwa_ftpost TO li_ftpost.
Bank debit entry – Account Number lwa_ftpost-stype = ‘P’. “Item entry indicator lwa_ftpost-count = lwa_ftpost-count. lwa_ftpost-fnam = ‘RF05A-NEWKO’. lwa_ftpost-fval = bank_account. "Bank account value APPEND lwa_ftpost TO li_ftpost.
Bank debit entry – Amount lwa_ftpost-stype = ‘P’. “Item entry indicator lwa_ftpost-count = lwa_ftpost-count. lwa_ftpost-fnam = ‘BSEG-WRBTR’. lwa_ftpost-fval = bank_amount. "Bank debit amount APPEND lwa_ftpost TO li_ftpost.
Bank debit entry – Profit Center lwa_ftpost-stype = ‘P’. “Item entry indicator lwa_ftpost-count = lwa_ftpost-count. lwa_ftpost-fnam = ‘COBL-PRCTR’. lwa_ftpost-fval = profit_center. "Profit center value APPEND lwa_ftpost TO li_ftpost.
Increment the count value for the next entry. lwa_ftpost-count = lwa_ftpost-count +1.
Bank service charge debit entry – Posting Key lwa_ftpost-stype lwa_ftpost-count
= ‘P’. “Item entry = lwa_ftpost-count.
lwa_ftpost-fnam
= ‘RF05A-NEWBS’.
indicator
lwa_ftpost-fval = ‘40’. lwa_ftpost TO li_ftpost.
"Posting Key
APPEND
Bank service charge debit entry – Account Number lwa_ftpost-stype = ‘P’. “Item entry indicator lwa_ftpost-count = lwa_ftpost-count. lwa_ftpost-fnam = ‘RF05A-NEWKO’. lwa_ftpost-fval = bank_account. "Service charge account APPEND lwa_ftpost TO li_ftpost.
Bank service charge debit entry – Amount lwa_ftpost-stype = ‘P’. “Item entry indicator lwa_ftpost-count = lwa_ftpost-count. lwa_ftpost-fnam = ‘BSEG-WRBTR’. lwa_ftpost-fval = bank_amount. "Service charge amount APPEND lwa_ftpost TO li_ftpost.
Customer credit entry will be automatically inserted by the SAP standard process and the amount will be the total of invoices provided in the T_FTCLEAR table. (See the above step populating T_FTCLEAR table). The total of invoices should match the bank debit amount + bank charges.
Populated table will look like below;
Function module call will look like below;
Call the function module POSTING_INTERFACE_END
Once POSTING_INTERFACE_CLEARING is successful, call this function module to complete the processing
Posted Document
After a successful posting, the accounting document will look like this.
You can add your own entries based on your requirement as well. (I.e. Customer chargeback)
Author: Harsha Thelikorala E-Mail:
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