Appointment Letter

Appointment Letter

19th November 2006 Mr. __________ _____________ _____________ Dear Mr.________, With reference to your application and subsequent interview with us, we are pleased to appoint you as Designation in our organization on the following terms and conditions. Date of Joining: You have joined us on 13th November 2006. Salary: Your Annual Total Employment Cost to the company would be 1,9000(One Lakh Ninty thousand rupees only) the details of which is been given in the Annexure attached below. Place/Transfer: Your present place of work will be at Place, but during the course of the service, you shall be liable to be posted / transferred anywhere to serve any of the Company's Projects or any other establishment in India or outside, at the sole discretion of the Management. Probation/Confirmation: You will be on a Probation period for the Six months. Based on your performance your services will be confirmed with the company in written after six months. During the probation period your services can be terminated with seven days notice on either side and without any reasons whatsoever. If your services are found satisfactory during the probation period, you will be confirmed in the present position and thereafter your services can be terminated on one month’s notice on either side. Absence for a continuous period of ten days without prior approval of your superior, (including overstay on leave / training) would result in your losing your lien on the service and the same shall automatically come to an end without any notice or intimation. Leave: You will be eligible to the benefits of the Company’s Leave Rules on your confirmation in the Company’s Service. During the period of your employment with the Company, you will devote full time to the work of the Company. Further, you will not take up any other employment or assignment or any office, honorary or for any consideration, in cash or in kind or otherwise, without the prior written permission of the Company.

1. You will not (except in the normal course of the Company's business) publish any article or statement, deliver any lecture or broadcast or make any communication to the press, including magazine publication relating to the Company's products or to any matter with which the Company may be concerned, unless you have previously applied to and obtained the written permission from the Company. 2. You will be required to maintain utmost secrecy in respect of Project documents, commercial offer, design documents, Project cost & Estimation, Technology, Software packages license, Company’s polices, Company’s patterns & Trade Mark and Company’s Human assets profile. 3. You will be required to comply with all such rules and regulations as the Company may frame from time to time. 4. Any of our technical or other important information which might come into your possession during the continuance of your service with us shall not be disclosed, divulged or made public by you even thereafter. 5. If at any time in our opinion, which is final in this matter you are found non- performer or guilty of fraud, dishonest, disobedience, disorderly behavior, negligence, indiscipline, absence from duty without permission or any other conduct considered by us deterrent to our interest or of violation of one or more terms of this letter, your services may be terminated without notice and on account of reason of any of the acts or omission the company shall be entitled to recover the damages from you. 6. You will not accept any present, commission or any sort of gratification in cash or kind from any person, party or firm or Company having dealing with the company and if you are offered any, you should immediately report the same to the Management. 7. This appointment letter is being issued to you on the basis of the information and particulars furnished by you in your application (including bio-data), at the time of your interview and subsequent discussions. If it transpires that you have made a false statement (or have not disclosed a material fact) resulting in your being offered this appointment, the Management may take such action as it deems fit in its sole discretion, including termination of your employment. 8. You will be responsible for safekeeping and return in good condition and order of all Company property, which may be in your use, custody or charge. Please sign and return to the undersigned the duplicate copy of this letter signifying your acceptance. We welcome you to __________ family and look forward to a fruitful collaboration. With best wishes, For Company Name.

Name: Designation: Write the name of the employee on the other side of Company name and get it signed with them, print it in duplicate. Hope it will be fine with you... Regards, Amit Seth. Amitmhrm Re: Appointment letter for employee and consultant Hi Poonam, Find below one of the sample format of Appointment letter for Consultant..

13th November 2007. Mr. _____________, ________________, ________________ ________________. Dear Mr. __________, We are pleased to appoint you as ____________ Consultant on retainer ship basis in our organization on the following terms and conditions. 1. Your consultancy period shall be for a period of Twenty four months, beginning from 13th November 2007, which can be extended further or terminated earlier with Two Month notice on either side, without assigning any reason. 2. You will be paid certain percentage (Will differ from project to project) of the Project Cost, successfully deployed with the client. 3.Your present place of work will be at __________, but during the course of the above assignment, you shall be liable to be posted / transferred anywhere to serve any of the Company's Projects or any other establishment in India or outside, at the sole discretion of the Management.

4. This appointment and your continuance as consultant are subject to your having been found medically (physically and mentally) fit by the authorized Medical Practitioner. 5. You will not (except in the normal course of the Company's business) publish any article or statement, deliver any lecture or broadcast or make any communication to the press, including magazine publication relating to the Company's products or to any matter with which the Company may be concerned, unless you have previously applied to and obtained the written permission from the Company. 6. You will be required to maintain utmost secrecy in respect of Project documents, commercial offer, design documents, Project cost & Estimation, Technology, Software packages license, company’s polices, Company’s patterns & Trade Mark and company’s Human assets profile. 7. You will be required to comply with all such rules and regulations as the Company may frame from time to time.

8. Any of our technical or other important information which might come into your possession during the continuance of your assignment with us shall not be disclosed, divulged or made public by you even thereafter. 9. If at any time in our opinion, which is final in this matter you are found non- performer or guilty of fraud, dishonest, disobedience, disorderly behavior, negligence, indiscipline, absence from duty without permission or any other conduct considered by us deterrent to our interest or of violation of one or more terms of this letter, your services may be terminated without notice and on account of reason of any of the acts or omission the company shall be entitled to recover the damages from you. 10. You will not accept any present, commission or any sort of gratification in cash or kind from any person, party or firm or Company having dealing with the company and if you are offered any, you should immediately report the same to the Management. 11. You will be responsible for safekeeping and return in good condition and order of all Company property, which may be in your use, custody or charge. If you accept the terms and conditions above mentioned, please sign the declaration in the duplicate and return to us. The original shall be retained by you. We welcome you to The _______ family and look forward to a fruitful collaboration. With best wishes,

For Company Name.

Name: Designation: I agree to accept consultancy on the terms and conditions above mentioned. The original of this letter is in my possession. Place : _______________ Name: _____________ Date : _______________ Sign: ____________ Regards, Amit Seth. combatants

Sample Appointment Letter This is an example of a sample appointment letter. Your organization can make modifications as the situation requires or as your organization deems appropriate. On the other hand, you may want to follow an entirely different sample appointment letter.

(Company's Letterhead, Address and Logo) Reference: Date: (Name of Successful Applicant and Address) Dear Sir/Madam, (or State Name) APPOINTMENT AS ....................................................

We are pleased to offer you employment in the position of (State Title of Position and Grade, if any with effect from ... (state date). This appointment is subject to the following terms and conditions: 1. BASE SALARY

Your starting salary is ... (state amount) per month. 2. ALLOWANCES May include cost of living allowance, hazards allowance, housing allowance, entertainment allowance, etc. Example: You are entitled to ... (state type) allowance of ... (state amount) per month. 3. PROBATION

The probation period is the length of time given to the employee to learn about the job. Legislation may impose the length of the probationary period. This is the norm found in every sample appointment letter. Example: You are required to serve a probationary period of ... (state period in weeks) after which your service will be confirmed subject to satisfactory performance. The probationaryperiod may be extended or shortened at the absolute discretion of the Company. During the probationary period, the appointmentmay be terminated by either party giving ... (state period in weeks) notice in writing to the other party or on payment of one (1) month salary in lieu of notice. 4. DUTIES AND RESPONSIBILITIES

This points out the requirement to perform the tasks related to the job and may identify the place where the employee will be stationed. Example: "You are required to perform the duties and responsibilities related to your position at any division, department or section in the Company or within the Group of Companies. You will be deployed at .......... (state place)." 5. WORKING HOURS

This is where the details of the working hours and lunchtime / rest are stated. Different sample appointment letter puts it differently. The aim is the same. Example: "Monday to Friday: 8.00 a.m. to 5.00 p.m. Lunch time: 12.00 noon to 1.00 p.m. Two (2) tea breaks of 15 minutes each. The Company reserves the right to change your working days and hours." (Note that the working hours for shift workers are different.) 6. ANNUAL LEAVE/HOLIDAYS

This states the number of days given to employees and the number of public holidays observed by the Company. The number of days of annual leave is subject to a minimum for certain groups of employees as provided for under legislation. There

are also public holidays that organizations are required to observe. If possible, request for sample appointment letter from other organizations so that you can verify the figures. Example: You are entitled to ... (state number of days) annual leave in addition to ... (state number of days)gazetted holidays observed by the Company." 7. TRANSFER/SECONDMENT

Here, you reserve the right to transfer or second employees. Example: You are subject to transfer or secondment to any place where the Company has an office or when required in the course of performing your duties. 8. MEDICAL / SURGICAL

This is where you state the details of medical and / or surgical expenses your organization iswilling to pay for. You may want to specify the maximum amount. It can be for a year or per visit. 9. PROVIDENT FUND This states the contribution to Employees Provident Fund (if any). Legislation may provide for this. 10. GROUP PERSONAL ACCIDENT INSURANCE (GPA) This may be a rider on group life insurance or has a a rider on "hospitalization and surgical". 11. RULES, REGULATIONS & CONFIDENTIALITY It is important to state this especially when your organization has no written disciplinary rules and procedures. Sample appointment letters will help. Example: "You shall at all times, devote your full attention and skill to the affairs of the Company and will endeavor to your utmost ability to promote and advance the interests of the Company. Accordingly, you undertake that: 1. you will under no circumstances make available your services to any undertaking, or have any interest directly or indirectly in any other undertaking or activity which might interfere with the proper performance of your duties without first obtaining the written permission of the Company; 2. you will not at any time during the continuance or after the termination of your services with the Company irrespective of any reason for such termination, make use or disclose to any party either for your own benefit or for the benefit of any party (individual, firm, company, any trade or business), the affairs and confidential information of the Company or any of its related companies of which you have knowledge or become aware during the course of your service with the Company; 3. you will obey and comply with all reasonable orders and instructions given to you by the Company or its authorized agents and observe all standing and

other rules and/or regulations now in force or from time to time approved by the Company. Sub-paragraph 2 may specify that information available in the public domain is excluded. 12. TERMINATION

This is an important provision. Most if not all appointment letters contain this term. Example: "After confirmation of your employment, notice of termination of employment will be three (3) month’s notice in writing or three (3) month’s salary in lieu of notice from either party. Notwithstanding the aforementioned, the Company shall be entitled to terminate your employment without notice, indemnities and compensation in any of the following events: i) if you are, in the opinion of the Company, guilty of dishonesty, misconduct or negligence in the performance of your duties; ii) if you have been found to have committed a serious breach or continual material breach of any of your duties or obligations; iii) if you are found to have made illegal monetary profit or received any gratuities or other rewards, in cash or in kind, out of any of the Company’s affairs or any of its subsidiaries or related companies." 13. RETIREMENT

In the public sector, the compulsory retirement age is imposed by legislation. Other organizations have the option of using such retirement age or any other age subject to legal provisions, if any. Example: The retiring age is at fifty-five (55) years. In the absence of evidence of the exact date of birth the employee shall retire on 31st December of the year the employee attains fifty-five years of age. You can include this in the appointment letter. (Note: The retirement age may differ from country to country, from organization to organization and whether you are working in the public or private sector.) **If you find that the terms are favorable, please indicate your acceptance within thirty (30) from the date of this letter. This offer will automatically lapse and can no longer be accepted if we do not hear from you by the stipulated date.** Thank you.

Yours sincerely, for and on behalf of ... (Name of organization)

(signature) Managing Director (Name of CEO and designation) Alternatively, you may want the selected candidate to indicate acceptance on the duplicate copy of the appointment letter with wordings such as: "If you find that the terms are favourable, please indicate your acceptance within thirty (30) days from the date of this letter by signing on the duplicate copy of this letter and thereafter returning it to the Human Resource Department." If we do not receive the said document from you by the stipulated date, this offer will automatically lapse and can no longer be accepted. (This paragraph is included on the lower part of the appointment letter if this is the format used. See the paragraphs between the two asterisks **. However, you may want to use your own words other than those used in this sample appointment letter.) ________________________________________________________________ I have read and understood the terms and conditions stated in the appointment letter and hereby confirm my acceptance / rejection of the offer of appointment as ____________________.

Signature: Date: