Appendix 7 - Site Procedure Manual
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SITE PROCEDURE MANUAL MANUAL
MASTERISE HOMES (Member of Masterise Group)
SITE PROCEDURE MANUAL VOLUME 6
REVISION HISTORY Rev. 01
Issue: B
Date 30 Mar. 21
Description of revision Second Issue
Rev.: 01
Date: 30.03.21
Prepared by
Checked by
Authorized by
Designation
Designation
Designation
XXX
XXX
XXX
Page 1 of 202
SITE PROCEDURE MANUAL MANUAL
DISTRIBUTION LIST
Controlled copies have been distributed to the following personnel: Name
Controlled Copy No.
0.
ORIGINAL
Designation
Signature
Date
Company Archive
1.
Project Development, HoD
2.
Project Management, HoD
3.
Commercial Department, HoD
4.
Design Department, HoD
5.
Legal Department, HoD
6.
HR/Administration Department, HoD
The original document, which shall contain the signatures for receipt, shall be stored in the Company Archive files.
READERSHIP LIST
This edition of the quality plan has been read by the following personnel: Name
Designation
XX
Project Director 1
XX
Project Director 2
XX
Project Director 3
XX
Project Manager 1
XX
Project Manager 2
Date
Project Manager 3
XX XX
QA/QC Manager, Hanoi
XX
QA/QC Manager, HCMC
XX
HSE Manager, Hanoi
XX
HSE Manager, HCMC
Issue: B
Signature
Rev.: 01
Date: 30.03.21
Page 2 of 202
SITE PROCEDURE MANUAL MANUAL
Table of Contents
1. PROJ E CT ADM ADMINISTRA INISTRA TIO TION N 1.1.
CORRESPONDENCE PROCEDURE................................................................................................11
1.1.1.
DEFINITIONS ..................................................................................................... ........................................................................................................................ ................... 11
1.1.2.
PURPOSE ............................................................................................................................. 11
1.1.3.
CONTRACT ........................................................................................................................... ............................................................. .............................................................. 11
1.1.4.
TYPES OF CORRESPONDENCE......................................................................................... 11
1.1.5.
LETTERS ............................................................................................................................... ................................................................. .............................................................. 12
1.1.6.
SUBMITTAL/TRANSMITTAL (STR) FORM ........................................................ ........................................................................... ................... 12
1.1.7.
REQUEST FOR INFORMATION (RFI) ................................................................ .................................................................................. .................. 12
1.1.8.
INSPECTION REQUEST (IR) ................................................................................................ ......................................................... ....................................... 12
1.1.9.
DAILY ACTIVITY REPORT (DAR) ........................................................................................ 13
1.1.10.
FIELD INSTRUCTION (FI).............................................................. ..................................................................................................... ....................................... 13
1.1.11.
SITE INSTRUCTION (SI)....................................................................................................... ................................................................ ....................................... 13
1.1.12.
INCIDENT REPORT .............................................................................................................. .............................................................................................. ................ 13
1.1.13.
NON – NON – CONFORMANCE CONFORMANCE REPORT (NCR) ........................................................................... 14
1.1.14. REQUEST FOR INSPECTION OF PERMANENT MATERIALS DELIVERED TO SITE (IPMDTS) 14 1.1.15.
WORK NOTIFICATION: ........................................................................................................ 14
1.1.16.
PROVISIONAL VARIATION VARIA TION ORDERS A AND ND VARIATION OR ORDERS DERS ..................................... 14
1.2.
S UB MITT A L PROCEDURE ...................................................................................................15
1.2.1.
PURPOSE ............................................................................................................................. 15
1.2.2.
RESPONSIBILITY ................................................................................................................. 15
1.2.3.
SUBMITTAL/TRANSMITTAL FORM ..................................................................................... .............................................. ....................................... 15
1.2.4.
SUBMITTAL TITLE BLOCK SHEET ...................................................................................... 15
1.2.5.
SPECIFICATION COMPARISON SHEET ............................................................. ............................................................................. ................ 15
1.2.6.
SAMPLES .............................................................................................................................. ................................................................ .............................................................. 15
1.2.7.
PM/CS’S REVIEW ................................................................................................................. .......................................................................................................... ....... 15
1.2.8.
SUBMITTAL FORM DESCRIPTION .......................................................... ...................................................................................... ............................ 16
1.3.
CONTRACTOR’S PREPARED DRAWINGS .....................................................................................23
1.3.1.
PURPOSE ............................................................................................................................. 23
1.3.2.
RESPONSIBILITY ................................................................................................................. 23
1.3.3.
DRAWING SIZE .................................................................................................................... 23
1.3.4.
Issue: B
DRAWING TITLE BLOCK ............................................................... ...................................................................................................... ....................................... 23
Rev.: 01
Date: 30.03.21
Page 3 of 202
SITE PROCEDURE MANUAL MANUAL
1.3.5.
DRA WING WING ORIENTATION ORIENTATION .................................................................................................... ............................................................. ....................................... 24
1.3.6.
DRA WING WING NU NUM MBE RS ................................................................................................... .......................................................................................................... ....... 24
1.3.7.
DRAWING COORDINATION .......................................................... ................................................................................................. ....................................... 25
1.3.8.
DRAWING REVISIONS RE VISIONS ......................................................................................................... ................................................................ ......................................... 25
1.3.9. 1.3.10. 1.4.
..................................................................................................... ................... 25 DRA WING WING SUBMITTALS SUBMITTALS .................................................................................. DRAWING DRAWIN G SC ALE ................................................................................................................ ......................................................................................................... ....... 25
REQUEST FOR INFORMATION (RFI) ............................................................................................28
1.4.1.
PURPOSE ............................................................................................................................. ................................................................................................ ............................. 28
1.4.2.
RESPONSIBILITY ................................................................................................................. 28
1.4.3.
DESCRIPTION ...................................................................................................................... 28
1.5.
CONTRACTOR’S INSPECTION REQ UEST (IR) .................................................................30
1.5.1.
PURPOSE ............................................................................................................................. ................................................................................................ ............................. 30
1.5.2.
S C OP E ............................................................................................................... .................................................................................................................................. ................... 30
1.5.3.
R E F E R E N C E S .......................................................................................... ...................................................................................................................... ............................ 30
1.5.4.
.............................................................. ................................................... 30 RESPONSIBILITY .................................................................................................................
1.5.6.
PROC EDURES ..................................................................................................................... 30
1.5.7.
S A F E TY ................................................................................................................................. ................................................................... .............................................................. 31
1.5.8.
R E C O R D S ............................................................................................................................. ................................................................ ............................................................. 31
1.5.5.
1.6.
DEFINITIONS ................................................................................................................. ........................................................................................................................ ....... 30
C TI V IT ...............................................................34 DAILY A ITY Y R E P O R T (DAR) PROCEDURE ...............................................................34
1.6.1.
PURPOSE ............................................................................................................................. ................................................................................................ ............................. 34
1.6.2.
RESPONSIBILITY ................................................................................................................. .............................................................. ................................................... 34
1.6.3.
DAILY ACTIVITY ACTIVITY R EPORT FORM .................................................................... ....................................................................................... ................... 34
1.6.4.
NIGHT SHIFT ........................................................................................................................ ............................................................................................ ............................ 35
1.7.
FIELD INSTRUCTION (FI) PROCE DURE ............................................................................36 ............................................................................36
1.7.1.
PURPOSE ............................................................................................................................. ................................................................................................ ............................. 36
1.7.2.
RESPONSIBILITY ................................................................................................................. .............................................................. ................................................... 36
1.7.3.
FIELD INSTR UCTION UCTION FOR FOR M ............................................................................................... ........................................................ ....................................... 36
1.7.4.
.......................................................... .............................................................. 36 PROC EDURE ........................................................................................................................
1.8.
S IT ITE E INSTRUCTION (SI) PROCEDURE ..............................................................................38 ..............................................................................38
1.8.1.
PURPOSE ............................................................................................................................. ................................................................................................ ............................. 38
1.8.2.
RESPONSIBILITY ................................................................................................................. .............................................................. ................................................... 38
1.8.3.
S IT ITE E IN S TR UC TION TI ON (S ( S I) F OR M ........................................................................................... 38
1.8.4.
PROC EDURE ........................................................................................................................ .......................................................... .............................................................. 38
1.8.5.
DISTRIBUTION ..................................................................................................................... ......................................................................................... ............................ 39
Issue: B
Rev.: 01
Date: 30.03.21
Page 4 of 202
1.9.
ITE INSPECTION OF PERMANENT MA MATE TE R IA L S DELI VE RED TO S IT E (IPMDTS) .............41
1.9.1.
PURPOSE ............................................................................................................................. ................................................................................................ ............................. 41
1.9.2.
RESPONSIBILITY ................................................................................................................. .............................................................. ................................................... 41
1.9.3.
DES CRIPTION OF OF THE FORM .............................................................................................. ............................................................... ............................. 41
1.9.4.
1.10.
......................................................................................... ............................ 41 DISTRIBUTION .....................................................................................................................
NON NO N CONFORMANCE R E P O R T (NCR) PROCEDURE .....................................................43
1.10.1.
PURPOSE ............................................................................................................................. ................................................................................................ ............................. 43
1.10.2.
RESPONSIBILITY ................................................................................................................. .............................................................. ................................................... 43
1.10.3.
R E F E R E N C E S .......................................................................................... ...................................................................................................................... ............................ 43
1.10.4.
DEFINITIONS ................................................................................................................. ........................................................................................................................ ....... 43
1.10.5.
NON CONFORMANCE CONFORMANCE R EPOR T FORM FORM .............................................................................. .............................................................. ................ 43
1.10.6.
PR OCE DUR E (refer att atta ached process process fl flowcha owchart) rt) ............................................................. ...................................................... ....... 44
1.10.7.
PURPOSE ............................................................................................................................. ................................................................................................ ............................. 46
1.10.8.
RESPONSIBILITY ................................................................................................................. .............................................................. ................................................... 46
1.10.9.
............................................................... ............................. 46 DES CR IPTION IPTION O OF F THE FORM ..............................................................................................
1.10.10.
1.11.
2.
SITE PROCEDURE MANUAL MANUAL
DISTRIBUTION ..................................................................................................................... ......................................................................................... ............................ 46
CHANGE MA MAN N A G E ME NT .....................................................................................................48
1.11.1.
PURPOSE ............................................................................................................................. ................................................................................................ ............................. 48
1.11.2.
S C OP E ............................................................................................................... .................................................................................................................................. ................... 48
1.11.3.
R E F E R E N C E ......................................................................................................................... ........................................................... .............................................................. 48
1.11.4.
RESPONSIBIILITIES ............................................................................................................. 48
1.11.5.
DEFINITIONS ................................................................................................................. ........................................................................................................................ ....... 49
1.11.6.
PROC EDURES ..................................................................................................................... 49
BUILDER’S WORK S AND EMPLOY E R S UPPLIE D MATER IALS ....... .......... ...... ...... ...... ...... ...... .....5 ..55 5
2.1.
S W O R K S R ELA TED TO ME P S E RVICE S .....................................................................55 B UILDER ’
2.2.
E MPL OY E R S UPPLIED M A ATE TE R IA LS ............................................................................................57
3.
PR OJE CT HEA LTH, SAFE TY A ND ENVIR ONMENT ONMENT (HSE ) R EQUIRE MENTS .. .... .... ...5 .59 9
3.1.
E ALTH AND S A FE TY (H&S) M A NA G E ME NT .............................................................................59 .............................................................................59 H EALTH
3.1.1. 3.1. 1.
Introduction: ......................................................................................................................... ........................................................... .............................................................. 59
3.1.2. 3.1. 2.
E mployer mployer HS E R equirements equirements and C omplia ompliance nce ................................................................. .......................................................... ....... 59
3.1. 3. 3.1.3. Planning and integ integ rat ration ion of H S E into overall overall project mana managg ement ement - L egal and and Contractual requirements: .............................................................................................................. ..................................................................................................................... ....... 60 3.1.4. 3.1. 4.
Duties an and d R es ponsibility in H ea ealt lth, h, S afe afety ty and and E nvironment nvironment:: ....................................... 61
3.1.5. 3.1. 5.
Contractor’s HSE Policies, Plans and Procedures. .......................................................... Procedures. .......................................................... 61
3.1.6. 3.1. 6.
Project HS E Pre-Commence Pre-Commenceme ment nt ....................................................................................... ........................................................... ............................ 64
Issue: B
Rev.: 01
Date: 30.03.21
Page 5 of 202
SITE PROCEDURE MANUAL MANUAL
3.1.7. 3.1. 7.
The Contractors and Subcontractors’ HSE Personnel Requirements at Site: ............... Site: ............... 65
3.1.8. 3.1. 8.
HS E Pers onnel qualificat qualification, ion, experience and ap approval proval requirement requirementss : .......................... 66
3.1.9. 3.1. 9.
Key Project Personnel’s: Personnel’s: ..................................................................................................... .............................................................. ....................................... 67
3.1.10. 3.1. 10.
Method S tatements tatements , Hazard Identi fic ation and Ri s k A s s es s ments ................................. 67
3.1. 11. 3.1.11. 3.1.12. 3.1. 12.
HS E Induction Induction and and trainings trainings ............................................................................................... 68 HS E Communica Communication tionss : ..................................................................................... ........................................................................................................ ................... 70
3.1.14. 3.1. 14.
Traffic Manag Manag ement ement and and Log is tic ....................................................................................... ....................................................................................... 72
3.1.15. 3.1. 15.
E mergency preparednes preparednes s plan and res ponse. .............................................. ................................................................. ................... 73
3.1.16. 3.1. 16.
Monitori Moni tori ng , Ins pecti ons , A Audits udits , R eview evi ew and Reporti Repo rti ng .................................................. 74
3.1.17. 3.1. 17.
S toppag e of Work, Wor k, V iolations and Notic es : ....................................................................... ................................................................ ....... 76
3.1.18. 3.1. 18.
Dis ciplinary ciplinary Prog ram ram and and HSE Awards: ............................................................................ 77
3.1.19. 3.1. 19.
................................................................ ................ 77 Inci dent R eporting and Inves tig ation: ation: ................................................................................
3.1.20. 3.1. 20.
Inci dent R eview Meet Meeting ing : .................................................................................................... 78
3.1.21. 3.1. 21.
E merg merg ency Contacts: Contacts: .......................................................................................................... 78
3.1.22. 3.1. 22.
...................................................................................................................... ....... 78 HSE R egisters egisters ...............................................................................................................
3.1.24. 3.1. 24.
Project HSE Me Meet eting ing : ........................................................................................................... 79
3.1.25. 3.1. 25.
HS E S ubmitta ubmittals ls to Employer Employer .............................................................................................. ....................................................... ....................................... 80
3.1.23. 3.1. 23.
3.2.
HS E Monthly Document R eview ......................................................................................... ......................................................................................... 79
O CCUPATIONAL H EALTH E ALTH , W E LF ARE A ND S ECURITY .................................................................80 .................................................................80
3.2.1. 3.2. 1.
Health Healt h and Medic Medic al A rr angements ..................................................................................... 80
3.2.2. 3.2. 2.
A lcohol lcoho l and and Non-P Non -Pres res cr ipti on Dr ug s ................................................................................. 81
3.2.3. 3.2. 3.
S ite Welfare Welfar e Faci lities .......................................................................................................... 81
3.2.4. 3.2. 4.
Manual Handling Handli ng : ................................................................................................................. .............................................................. ................................................... 82
3.2.5. 3.2. 5.
Nois e a and nd Vibration ...................................................................................................... ............................................................................................................. ....... 82
3.2.6. 3.2. 6.
Venti lation lation and I llumination llumination ................................................................................................ 83
3.2.7. 3.2. 7.
Heat S tress at Work and Windy C onditions ...................................................................... ............................................................... ....... 83
3.2.8. 3.2. 8.
S ite Temporary Tempor ary S truc tures .................................................................................................. ........................................................... ....................................... 84
3.2.9. 3.2. 9.
Office S afety afety ......................................................................................................................... ........................................................... .............................................................. 84
3.2.10. 3.2. 10.
........................................................ ....... 85 S ecuri ecu ri ty Arr A rr ang ements and S ite Peri P eri meter Fenc in ingg .................................................
3.3.
S AFE A FE TY A T S ITE W O R K S ...........................................................................................................85
3.3.1. 3.3. 1.
A cc es s / E g res s ....................................................................................... ................................................................................................................... ............................ 85
3.3.2. 3.3. 2.
A bras ive iv e wheels ................................................................................................................... ................................................................ ................................................... 86
3.3.3. 3.3. 3.
A s bes tos ............................................................................................................................... ................................................................. .............................................................. 86
3.3.4. 3.3. 4.
C artridg artridg e Op Operat erated ed Fi xing Tools Tools ........................................................................................ 86
3.3.5. 3.3. 5.
Compress Comp ress ed Air ................................................................................................................... ............................................................................................................ ....... 87
Issue: B
Rev.: 01
Date: 30.03.21
Page 6 of 202
SITE PROCEDURE MANUAL MANUAL
3.3.6. 3.3. 6.
Demolition ................................................................................................ ............................................................................................................................ ............................ 87
3.3.7. 3.3. 7.
Electricity .............................................................................................................................. ................................................................ .............................................................. 87
3.3.8. 3.3. 8.
Excavations ........................................................................................................................... ........................................................... .............................................................. 88
3.3.9. 3.3. 9.
Explosives ..................................................................................................................... ............................................................................................................................ ....... 89
3.3. 10. 3.3.10. 3.3.11. 3.3. 11.
........................................................................................................................................ ................... 89 Fire ..................................................................................................................... Floor Opening Opening s ........................................................................................ .................................................................................................................... ............................ 90
3.3.12. 3.3. 12.
G rit Bla Blass ting ............................................................................................. ......................................................................................................................... ............................ 90
3.3.13. 3.3. 13.
Hazardous Haza rdous s ubstances ........................................................................................................ ................................................................ ........................................ 90
3.3.14. 3.3. 14.
Hot Work (G eneral) eneral) .............................................................................................. .............................................................................................................. ................ 91
3.3.15. 3.3. 15.
Housekeeping .......................................................................................... ...................................................................................................................... ............................ 92
3.3.16. 3.3. 16.
Lock out / Tag out ................................................................................................................. .............................................................. ................................................... 92
3.3.17. 3.3. 17.
................................................................... .............................................................. 92 Ladders .................................................................................................................................
3.3.18. 3.3. 18.
Li fting E quipment quipment and G ears ears . ............................................................................................. 92
3.3.19. 3.3. 19.
Lighting ................................................................................................................................. ................................................................... .............................................................. 93
3.3.20. 3.3. 20.
.............................................................. ................ 94 Machi ner neryy and Gener G eneral al A rea Guardi G uardi ng ..............................................................................
3.3.22. 3.3. 22.
Mechanic Mech anical al P lant and Equi E quipment pment ....................................................................................... ....................................................................................... 94
3.3.23. 3.3. 23.
Maintenance Maintenanc e .................................................................................................................. ......................................................................................................................... ....... 94
3.3.24. 3.3. 24.
Overhead Pr otection otection............................................................................................................ 95
3.3.25. 3.3. 25.
Pers onal onal Pr otect otective ive E quipme quipment nt (PP E ) ............................................................... ............................................................................... ................ 95
3.3.26. 3.3. 26.
S ite S tores and Storag S torag e: .................................................................................. ..................................................................................................... ................... 96
3.3.27. 3.3. 27.
S lippi ng , Trippi Tr ippi ng and Falling Hazards .............................................................................. .............................................................. ................ 96
3.3.28. 3.3. 28.
S afe Use Us e of Harnes s es and Tempor ary Lif L ifelines elines .............................................................. 96
3.3.29. 3.3. 29.
S caffoldi ng and False Fals e Work Wor k : ............................................................................................... ................................................................. .............................. 97
3.3.30. 3.3. 30.
S teel Er ection ecti on ....................................................................................................................... ......................................................... .............................................................. 99
3.3.31. 3.3. 31.
Tools and E quipment quipment .......................................................................................................... ............................................................................ .............................. 99
3.3.32. 3.3. 32.
Transport ............................................................................................................................ ....................................................................................................................... ..... 100
3.3.33. 3.3. 33.
Use of G as and Oxyg en Equipment Equipment ................................................................................. 100
3.3.34. 3.3. 34.
................................................................... ............................................................ 101 Welding ...............................................................................................................................
3.3.35. 3.3. 35.
Work in C onfined onfined Space Spacess .................................................................................................. ............................................................. ..................................... 102
3.3.36. 3.3. 36.
Working at Heig Heig hts hts .............................................................................................. ............................................................................................................ .............. 102
3.3.37. 3.3. 37.
Working Over Water Water .......................................................................................................... .............................................................................. ............................ 103
3.3.21. 3.3. 21.
3.4.
Man-R idi ng B ask as k ets ............................................................................................................. 94
103 E NVIRONMENTAL M A NA G E ME NT ............................................................................................. 103
3.4.1. 3.4. 1.
Introduction and and Definitions: Term .................................................................................. 104
3.4.2. 3.4. 2.
E nvironmental nvironmental Aims an and d Objectives ................................................................................ 104
Issue: B
Rev.: 01
Date: 30.03.21
Page 7 of 202
3.4.3. 3.4. 3. 3.4.4. 3.4. 4.
4.
Leg al R equirement equirementss and Envir onmenta onmentall Management Management Pr og rams: ................................ 104 Construction Phase Environmental Impact Assessment (EIA) and Mitigation Program:
105
3.4.5. 3.4. 5.
E valuat valuation ion and As s ess ment ment of E nvironmental nvironmental Impacts Impacts ................................................. ................................................. 10 105 5
3.4.6. 3.4. 6.
Implementation and Operation ......................................................................................... 105
3.4.7. 3.4. 7.
E nvironmental nvironmental Tes Tes ting / Monitoring Monitoring ................................................................................. 106
3.4.8. 3.4. 8.
E nvironmental nvironmental Inci dent dentss .................................................................................. ................................................................................................... ................. 106
3.4.9. 3.4. 9.
....................................................................................... 106 Waste and Energ y Manag Manag ement ement .......................................................................................
3.4.10. 3.4. 10.
E nvironmental nvironmental Audit and and Ins pection................................................................................ ................................................................ ................ 107
3.4.11. 3.4. 11.
HS E Annexure and and Forms Forms ................................................................................................. ............................................................ ..................................... 108
PR OJ E CT QUALITY R E QUIR E MENTS : .......... .............. ......... .......... .......... ......... ......... .......... ......... ......... .......... .......... ....... ..13 131 1 4.1.
Q UALITY P OLICY : .................................................................................................................... 131
4.2.
S UBMITTALS : ..........................................................................................................................131
4.3.
G ENERAL Q UALITY C ONTROL R EQUIREMENTS : ...................................................................... 133 133
5.
SITE PROCEDURE MANUAL MANUAL
4.4. 4.5.
P ROJE CT Q UALITY P LA N ........................................................................................................135 I NSPECTION N SPECTION P ROCE DURE S : ..................................................................................................... 135
4.6.
D OCUMENT AND S UBMITTAL C ONTROL: ..................................................................................136
4.7.
M A TE R IA L R E CE IPT , S TORAGE , I DENTIFICATION D ENTIFICATION AND T RACEABILITY R ACEABILITY : ..................................... 137
4.8.
N SPE CTION AND T ESTS E STS : .........................................................................................................137 I NSPE
4.9.
MONITO ONITORING RING AND MEASURING E QUIPMENT (MME): ............................................................... ............................... ............................... 13 138 8
4.10.
ON -CONFORMANCE MONITORING : ........................................................................................138 N ON
4.11.
P E RSONNE L Q UALIFICATIONS : ................................................................................................138
4.12.
Q UALITY C ONTROL A UDIT / /R R EPORTS : .....................................................................................139
4.13.
W ORKMANSHIP O RKMANSHIP : ...................................................................................................................... 139 139
4.14. 4.15.
OF P ROPE RTY : ................................................................................................... 139 P ROTEC TION OF QA/QC M EETINGS : .................................................................................................................140
4.16.
N DUCTION T RAINING R AINING : ................................................................................................ ............................... ................................................................ 140 140 QA/QC I NDUCTION
4.17.
E MPL OY E R QA/QC A UDITS : ................................................................................................... 140
CONS TR UCTION AUDIT PR OCE DUR E S ......... .............. .......... .......... ......... ......... ......... ......... .......... .......... ......... ......... ....... 14 141 1
5.1.
T ECHNICAL E CHNICAL A UDIT C HECKLIST (TAC) TEMPLATE .................................................................... 141
5.2.
T ECHNICAL E CHNICAL A UDIT C HECKLISTS FOR VARIOUS TRA TRA DEWORKS .................................................142
6. PLANNI PLANNING, NG, SCHEDULING, SCHEDULING, PROGR ES S CON CONTROL TROL AND RE PORTING PORTING PR OC E DUR E S ................................. ................................................. ................................. ................................. ................................. ............................. ............17 174 4 6.1.
INTRODUCTION ...................................................................................................................174
6.2.
S C OP E ..................................................................................................................................174
Issue: B
Rev.: 01
Date: 30.03.21
Page 8 of 202
6.3.
ND S C HE D UL PLANNING A ULIN IN G ......................................................................................... 175
6.3.1.
General ............................................................................................................................... 175
6.3.2.
Planning/Programming Levels ........................................................................ ......................................................................................... ................. 177
6.3.3.
Progress S-Curves S-Curves ............................................................................................................. 180
6.3.4. 6.3.5.
........................................................................................................ ............................ 181 Manpower His H is tog ram ............................................................................ Two Month Month Look-A head head B ar Chart ................................................................................... ................................................................................... 181
6.3.6.
S ix Week L ook-A ook -A head B Bar ar Chart Ch art ...................................................................................... ...................................................................................... 181
6.3.7.
90 Day Look-A head head B ar Chart .......................................................................................... ......................................................................... ................. 181
6.3.8.
R ecovery ecovery Plan Plan ............................................................................................................... .................................................................................................................... ..... 181
6.4.
P R O G R E S S REPORTING ...................................................................................................182
6.4.1.
General ............................................................................................................................... 182
6.4.2.
Dailyy R eport Dail eport ........................................................................................................................ ............................................................ ............................................................ 183
6.4.3.
Weekly Reports .................................................................................................................. ................................................................. ................................................. 183
6.4.4.
Monthly R eport epor t .................................................................................................................. .................................................................................................................. 185
6.4.5.
.............................................................................................. 188 Document Docume ntss S tatu tatuss R egis te ter r ..............................................................................................
6.4.6.
Procurement Procureme nt Status Status R egis te ter r ........................................................................................... ...................................................... ..................................... 189
6.4.7.
S peci al and Exc E xc eption R eports ....................................................................... ........................................................................................ ................. 190
6.4.8.
Close Out R eport eport ............................................................................................................... ..................................................................................... .......................... 190
6.5.
CONSTRUCTION P R O G R E S S CONTROL .......................................................................190
6.5.1.
General ............................................................................................................................... 191
6.5.2.
Prog ress S cale caless (F or Actua Actual Prog ress ) ............................................................. ........................................................................... .............. 191
6.5.3.
Weight Factors ................................................................................................................... .................................................................. ................................................. 192
6.5.4.
Cos t Loa Loading ding Cons truct truction ion S chedul chedule e .............................................................................. 192
6.6.
ME E TI TING NG S ............................................................................................................................ 192
6.6.1.
Weekly Meeting Meeting s ................................................................................................................ ............................................................... ................................................. 192
6.6.2.
Monthly Meeting Meetin g ................................................................................................................ 193
6.6.3.
Management Manage ment Meeting s ................................................................ ...................................................................................................... ...................................... 193
6.6.4.
Org anisation of Meet Meeting ing s ................................................................................................... ............................................................ ..................................... 193
6.7.
7.
SITE PROCEDURE MANUAL MANUAL
TYPOGRAPHY ( TY PEF A CE) REQUIREMENTS F OR RE PORTS ..................................194
INTE R IM PA Y MENT CE R TIFIC ATION PR OCE DURE ......... ............. ......... .......... .......... ......... ......... .......... ....... ..19 195 5 7.1.
PURPOSE ............................................................................................................................. 195 195
7.2.
RESPONSIBILITIES ............................................................................................................195
7.3.
VERIFICATION CA TEG ORI ES ........................................................................................... ............................................................... ........................... 195 195
RESPONSIBILITIES: QUANTITY A ND QUALITY 7.4. TH THE E CONTRACTOR’S VERIFICATION .................................................................................................................................. 196
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7.4.1.
C ivil and A rchi tect tectural ural Work s ........................................................................................... 196
7.4.2.
ME P W ork s .................................................................................................................... ......................................................................................................................... ..... 197
7.4.3.
Fi t-out and and Finis hing Work s ( front and and back back of hous e and and including I D fit-out) .......... 198
8. A P P E ND IX A - FINI FI NI S HI HING NG S E G ME NTS NT S (A S A P P L IC A B L E ) ... ...... ...... ...... ...... .......... ...... ...... .......... ....... 200 8.1. 8.2.
HIGH E ND .............................................................................................................................200 LUXURY ................................................................................................................................ 200
8.3.
ULTRA LUXURY ..................................................................................................................200
9. A P P E ND IX B - FOR FO R MATS MA TS & TE T E MPL MP L A TE S ...... ... ...... .......... ...... .......... ...... ...... .......... ...... ...... ...... .......... ...... ...... .......... ....... 201 9.1.
QA/QC PROCEDURES (FORMS & CHE CK LI STS TEMPLATES) ..................................201
9.2.
LOGS ..................................................................................................................................... 201
9.3.
RE PORTS .............................................................................................................................201
9.4.
E TC ........................................................................................................................................ ............................... ........................................................................................................ 201 201
10. A P P E ND IX C – P R OJ EC T C LOSE -OUT -OUT & HA NDOVER DOCUME DOCUME NTATION ... ...... ..... 20 202 2
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1. PR OJE CT ADM ADMINI INISTR STR ATIO ATION N 1.1. 1.1.
CORR ES PONDENCE PROCE DURE DURE
1.1.1.
DEFINITIONS
The definitions used in the Conditions of Contract shall be used in this Manual unless otherwise stated. Further, in this Manual, unless the context otherwise requires, the following capitalized words shall have the following meanings: -
“Manual” means this site procedure manual. “Quantity Surveyor ” means the PM/CS’s quantity surveyor or a cost consultant or quantity surveyor appointed by the Employer for the Project.
“PM” means the Project Manager appointed by the Employer “CS” means the Construction Supervision appointed by the Employer “PD” means the Project Director for the Employer MRH “HOD” means the Head of Department Commercial for the Employer MRH
References to “Section” or “section” shall to the itemized paragraph of this Manual.
1.1.2.
PURPOSE
The Manual includes forms and sets out procedures and methods to be adopted on this Project to facilitate the administration and performance of the Contract and to standardize the correspondence between the Contractor, PM/CS and the Employer. All parties are required to adhere to this Manual to ensure consistency and minimize disruptions throughout the Project.
1.1.3.
CONTRACT
This Manual neither replaces nor supersedes the Contract but is provided to supplement the Contract requirements and provides guidance to the parties involved in the Contract for administering and implementing the Contract.
The approval or acceptance of the PM/CM or PM/CM or the Employer of any and all documents or proposals submitted by the Contractor or other matters in connection with the Works performed by the Contractor in accordance with this Manual shall not relieve the Contractor of any of its responsibilities or liabilities under u nder the Contract.
1.1. 1.1.4. 4.
TYPES OF CORR ES PONDENCE PONDENCE
The following is a list of abbreviation of the various types of correspondence/documents which may be issued throughout the duration of the Project.
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TYPE
CODE
Letters
LT
Submittals / Transmittals Request for Information
STR RFI
Inspection Request
IR
Daily Activity Reports
DAR
Field Instructions
FI
Site Instructions
SI
Incident Reports
INR
Non Conformance Reports
NCR
Provisional Variation Orders and Variation Orders
PVO/VO
A brief description of each of the above above documents is set out out below.
1.1.5.
LETTERS
A letter (LT) shall be used to address issues of general nature which do not deal with a specific technical issue, as well as overall project schedules, scope changes, claims or other disputes. Any technical query or response to comments made on submittals shall be ad dressed in the “transmittal/submittal” form described below.
1.1.6. 1.1 .6.
SUB MITTAL MITTAL /TR ANS MITTAL MITTAL (STR ) FOR M
Submittal/Transmittal (STR) form shall be used by the Contractor to submit materials, shop drawings, certificates, test results, guarantees, alternative proposals, etc. to the PM/CS for approval, or for information information only. only. If the Contractor does not comply with the procedures and requirements set out in section 1.2 below (Submittal Procedure) for submission of any of the aforesaid item(s)/document(s), item(s)/document(s), the PM/CS shall not be bound to accept such item(s)/document(s) for review. In such circumstance, the Contractor shall be required to rectify the submittal and/or STR form and resubmit to the PM/CS for review and/or approval.
1. 1.1. 1.7. 7.
RE QUES QUES T FOR INFORMATION (RFI)
Request for Information (RFI) form shall be used by the Contractor to request clarification of a technical issue form. The RFI forms shall be assigned a from the PM/CS. PM/CS. The PM/CS shall provide its response on the same form. number sequentially in the order issued by the Contractor. Contractor. This number is unique to each request and sh shall all not be revised. Any follow up clarifications shall be raised on a separate separate form. Late responses on RFI shall n not ot form basis of time extension claims or prolongation cost.
1. 1.1. 1.8. 8.
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INSPE CTION RE QUES QUES T (IR)
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Inspection Request (IR) form shall be used by the Contractor to request site inspection(s) by the PM/CS of any work performed by the Contractor. The Contractor shall submit an IR form to the PM/CS not less than 24 hours, unless an extended period is approved by the PM/CS PM/CS,, before the scheduled site inspection. If the Contractor fails to submit any IR form by the time prescribed in this paragraph before the scheduled site inspection, the PM/CS shall not be bound to attend to such site inspection request on the schedule date and time.
After an inspection is carried out, the PM/CS shall provide its approval and/or comments on the work inspected on the IR form and return the form to the Contractor for further action. Such inspection and/or approval of the works executed by the Contractor shall not release the Contractor from any obligation under u nder the Contract.
1. 1.1. 1.9. 9.
DAILY AC TIVITY TIVITY RE PORT (DAR )
On daily basis and no later than 10:00 AM, the Contractor shall prepare and submit to the PM for PM for verification and reference a Daily Activity Report (DAR). The DAR shall indicate all construction activities performed on previous
day including a list of Contractor’s and its Subcontractors’ manpower, machinery, equipment, Plant and materials delivered on Site. The DAR shall also include information information on the climatic conditions and any accidents and/or incidents.
The DAR shall be dated and numbered sequentially. In the event of any night w works, orks, the same procedure sh shall all be followed and a separate DAR for the night works shall be submitted.
1.1.10 1.1 .10.. FIE LD INS TRUCTION (FI)
Field Instruction (FI) form shall be used by PM/CS for issue to the Contractor to identify any work executed on Site or being manufactured off-site, test results, Plant or materials which do not conform to the requirements of the Contract. Upon receipt of an FI form, the Contractor shall state on the form its proposed remedial action to rectify the defect(s) or omission(s) and promptly return the form to the PM/CS for review and/or consent. Such consent given by the PM/CS shall not release the Contractor from any obligation under the Contract.
1.1.11 1.1 .11.. SITE INS TRUCTION (SI)
Site Instruction (SI) form shall be used by the PM/CS for issuing instruction to the Contractor related to technical issues or changes in the Works which are required to be carried out by the Contractor for the proper execution of the Works. Instruction(s) issued under SI form shall not no t have any cost and time impact to the Contract.
1.1.12 1.1 .12.. INCIDE NT R EP ORT
Refer to item 3.1.19 item 3.1.19 (Incident Reporting and Investigation) of this Manual for the details of the procedures and forms for investigating and reporting any incident i ncident on Site.
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1.1.13. NON – CONFO CONFORMANCE RMANCE R EPORT (NCR)
This Non – Conformance Report (NCR) shall be used by the PM/CS for notifying the Contractors of any work or process not in compliance with the Contract documents, best practices etc. or where the Contractor has failed to take appropriate action, within the agreed time specified in the FI, SI or any other instruction issued by the PM/CS PM/CS..
1. 1.1. 1.14 14.. RE QUES QUES T FOR INSPEC TION OF PE R MANE NT MATE RIA LS DELIVE RE D TO SITE (IPM (IPMDTS) DTS)
This IPMDTS form shall be used by the Contractor to request the PM/CS to inspect the material received at the Site and to ascertain that the material received is in compliance with the approved samples, specifications, drawings, etc.
The form shall be dated and numbered sequentially and duly signed by the Contractor with all the required supporting documents prior to issuing to the PM/CS. PM/CS. No unloading of the material shall be allowed prior to the consent of the PM/CS. Rejected material must be removed from the Site immediately.
1.1.15 1.1 .15.. WORK NOTIFICA TION:
There will be certain work activities which will require the Contractor to notify the PM/CS and to obtain the PM/CS’s approval before commencing the execution of such works at the Site. Prior to preparing the Project Quality Plan (PQP), the Contractor shall discuss with the PM/CS and the Employer to identify i dentify such work activities which require work notification and approval from the PM/CS PM/CS,, and then to include such work activities in the PQP. Once the PQP is approved by the PM/CS, the Contractor shall ensure that its site personnel notify and obtain the approval of the PM/CS before commencing such work. The Contractor shall not proceed with any of these work activities without the prior notification and approval of the PM/CS.
1.1. 1.1.16 16.. PROVISIONAL VARIATION ORDER S AND VARIATION VARIATION ORDER S
The Project Variation Order system is detailed in Section 1.11, Section 1.11, Change Change Management. Variation Orders shall be numbered sequentially by the PM as PM as issued (VO-XXX).
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1. 1.2. 2.
SUB MITTAL MITTAL PR OCEDURE
1.2.1.
PURPOSE
The Section sets out the procedure and forms to be used for the preparation and submission to the PM/CS and/or the Employer for review and/or approval of all technical information, drawings, calculations, reports including technical queries, alternative proposals, manufacturer’s data, certificates, test results, etc.
1.2.2.
RESPONSIBILITY
The Contractor shall be responsible for preparing all technical submittals as required under the Contract in accordance with this procedure.
1.2.3. 1.2 .3.
SUB MITTAL/ MITTAL/TRA TRA NS MITTAL MITTAL FOR M
All submittals related to technical issues shall be submitted by the Contractor using the Submittal/Transmittal (STR) form attached under this Section 1.2. Section 1.2.
1. 1.2. 2.4. 4.
SUB MITTAL MITTAL TITLE BL OCK SHE ET
All technical technical submittals submittals shall shall include a title block sheet as per the Submittal Title Block Block attached attached under this Section Section 1.2 (Submittal Title Block).
1. 1.2. 2.5. 5.
SP EC IFICATION COMPARIS ON SHE ET
All technical submittals shall include a specificat specification ion comp comparison arison s sheet heet as per the form attached under this Section Section 1.2. 1.2.
1.2.6.
SAMPLES
All samples shall be submitted with the standard submittal form, title block page and specification comparison sheet.
Samples shall also be properly identified using the Sample Tag attached under this Section 1.2. Section 1.2.
1.2.7.
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PM/CS ’S REVIEW REVIEW
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Each submittal shall be returned to the Contractor stamped or marked by the PM/CS indicating the appropriate action as follows:
A
-
APPROVED
B
-
APPROVED AS NOTED
C
-
NOT APPROVED / REJECTED
D
-
NOT REQUIRED / FOR INFORMATION ONLY
Each submittal will be returned by the PM/CS using the same submittal form as that submitted by the th e Contractor. The status of the submittal will be indicated on the transmittal form. For PM/CM review period, refer to the Project specific procedures.
1. 1.2. 2.8. 8.
SUB MITTAL MITTAL FORM DES CR IPTION
The following paragraphs under this section 1.2.8 section 1.2.8 set out the guidelines for the Contractor to complete the STR form and each item refers to the corresponding section in the form.
1.2.8. 1.2 .8.1. 1. SUB MITTAL/ MITTAL/TRA TRA NS MITTAL MITTAL NUMB NUMB E R
This number shall be a sequential number assigned by the Contractor. The transmittal number shall follow the standard project correspondence log, including the project number and serial number as follows: Project Number/TR – XXX
1.2.8.2. DATE
The date of transmittal shall be in the format “(dd/mm/ yyyy)”.
1.2.8. 1.2 .8.3. 3. SUB MITTAL MITTAL NUMB NUMB ER
The submittal number shall be a unique number assigned to each submittal. This number shall include the first five digits of the Project Master Format followed by a serial number assigned by the Contractor.
1.2.8.4. REVISION
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This is the revision number which changes with each re-submittal. The first transmittal of a submittal shall be revision 0.
1.2.8. 1.2 .8.5. 5. SUB MITTAL MITTAL TITLE TITLE
This is the heading/title of each submittal.
1.2.8. 1.2 .8.6. 6. ITEM NUMBE R
Alphabet numbering format shall be used used by the Contractor for the items included in the body of the submittal. submittal.
For example, the submittal for formwork 00700-1:
ITEM NO.
DESCRIPTION
a.
Manufacturer’s data
b.
Shop Drawings (list by no.)
c.
Load Calculations
1. 1.2. 2.8. 8.7. 7. DRA WINGS , SP EC IFICATIONS OR OR BOQ R EF.
The item or clause reference number of the relevant Contract documents (i.e. Drawings, Bill of Quantities or Specification) shall be included in the STR form in this space provided.
1.2.8.8. DESCRIPTION
If the STR form is for f or the submission of the following documents, the Contractor shall: -
a)
In relation to submission of drawings (including the Contractor ’s, ’s, the manufacturer and the vendor’s produced drawings), list the drawing number, revision number and drawing title.
b)
In relation to submission of the manufacturer’s data, identify using the same name or o r description shown on the manufacturer’s information.
c)
In relation to subm submission ission of samples, identi identify fy using the descr descriptive iptive item items s in the spe specifications cifications and/or Bill of Quantities.
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d)
SITE PROCEDURE MANUAL MANUAL
Any other subm submittals ittals (guaran (guarantees, tees, ttest est cer certificates, tificates, et etc.), c.), incl include ude simi similar lar description description as specified in item (c) above.
1.2.8.9. TYPE
The Contractor shall include the type of submittal as follows:
a)
SD
-
Contractor produced shop drawing
b)
SM
-
Sample
c)
GT
-
Guarantee
d)
MD
-
Manufacturer’s data, catalogue cuts, brochures
e)
CT
-
Certificates
f)
TT
-
Test results
g)
OT
-
Other
1.2.8.10.
COPIES
The Contractor shall indicate the number of copies of each item being submitted:
a)
Catalogues, brochures, etc.
:
1 original + 2 copies
b)
Contractor/Vendor Drawings
:
3 originals
c)
Samples
:
2 originals
1.2.8.11.
THE PM/CS PM/CS ’S DECISION DECISION
Upon completing the review of the submittal, the PM/CS shall give its response on the submittals to the Contractor for further action by selecting one of the following action codes:
a)
Action ‘A’: means that fabrication; manufacture, supply or construction may proceed.
b)
Action ‘B’: means that fabrication, manufacture, supply or construction may proceed provided that the Contractor complies with the Resident PM/CS’s comments. If, for any reason, the Contractor cannot comply with such notations, the Contractor shall make revisions and resubmit as described for submissions stamped action.
c)
Action ‘C’: means that the submission does not comply with the Contract and that fabrication, manufacture, supply or construction shall not proceed. Such submissions are not permitted on the
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site and are not to be used. The Contractor shall make revisions and resubmit within a period as highlighted in the Project specific procedures.
d)
Action ‘D’: means that the submission is cancelled since the scope of work has been deleted or altered. Accordingly, this submittal to be cancelled and no requirement for iitt if the work was deleted. And if the work is altered the Contractor Contractor to initiate new submittal. submittal.
1.2.8. 1.2 .8.12 12..
SUPP LIE R / MANUFAC TURE R
The Contractor shall list the names of the Subcontractors responsible for the material and/or the supplier’s and/or manufacturer’s name, if applicable.
1.2.8. 1.2 .8.13 13..
FOR CONTR AC TOR
The Contractor’s authorized representative shall sign on the STR form.
1. 1.2. 2.8. 8.14 14..
RE CE IVED BY PM/ PM/CS DATE
This is the date the PM/CS receives and duly initials on the STR form. All STR forms with the attachments shall be hand delivered to the PM/CS.
1.2.8.15.
THE PM/CS PM/CS ’S RE RE VIEW COMMENTS COMMENTS
The PM/CS’s comments resulting from the review.
1.2.8.16.
THE PM/CS PM/CS ’S REPRESENTATIVE
The PM/CS’s authorized representative’s signature.
1.2.8.17.
DATE
The date of the PM/CS’s authorized representative signature.
1. 1.2. 2.8. 8.18 18..
RE CE IVED BY CONTRAC TOR DATE
This is the date the Contractor receives and duly initials on STR form with the PM/CS’s response and comments on the submittal. All STR forms with any attachments shall be returned by hand to the Contractor.
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PROCEDURE: PROJECT SUBMITTALS SUBMITTAL TRANSMITTAL FORM TO BE PREPARED AND ISSUED BY THE CONTRACTOR
NO
IS THE SUBMITTAL ABOUT SAMPLES /
IS THE SUBMITTAL ABOUT SHOP
YES
YES
THE CONTRACTOR SHALL PREPARE COPIES OF THE DRAWINGS WITH APPROVED TITLE BLOCK ON EACH DRAWING AND ATTACH IT TO THE SUBMITTALSUBMITTAL
THE CONTRACTOR SHALL PREPARE 3 COPIES OF THE DRAWINGS AND ATTACH IT TO TO THE SUBM SUBMITTALITTALTRANSMITTAL SHEET / 2 SAMPLES ONLY WITH THE TRANSMITTAL SHEET
NO FOR ANY OTHER SUBMITTALS LIKE CATALOGUES, REPORTS, METHOD STATEMENT, PROGRAMMES, ETC. THE CONTRACTOR SHALL INCLUDE 1 ORIGINAL + 2 COPIES OF THE ATTACHED ATTACH ED DOCUMENT DOCUMENT AND THE SUBMITTAL TRANSMITTAL SHEET
THE PM/CS TO RECEIVE THE SUBMITTAL, CHECK, STAMP AND REGISTER
THE PM/CS TO REVIEW / COMMENT THE SUBMITTAL, INDICATING ACTION
THE PM/CS TO REGISTER THE ‘ACTION’ DETAILS THE SUBMITTAL SHALL BE FORWARDED TO THE CONTRACTOR IN ORDER TO RESUBMIT (AS PER THE COMMENTS / REQUIREMENTS) WITH SAME ORIGINAL SUBMITTAL NUMBER AND SUBMITTAL TITLE BUT WITH A NEW REVISION NUMBER.
NO
IS THE SUBMITTAL APPROVED /
YES THE SUBMITTAL SHALL BE FORWARDED TO THE CONTRACTOR TO PROCEED WITH THE WORK AS PER COMMENTS IF ANY.
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EXHIBIT B-5
LIST OF SUBMITTAL PACKAGES
Package Number
Title
00100
Material, Structural
00200
Material, Architectural
00300
Material, Electrical
00400
Material, Mechanical
00500
Method Statement, Risk Assessm Assessments, ents, Checklist, Inspection and Test Plans
00600
Test Results
02000
Programmes and Schedules
03000
Waterproofing
04000
Landscaping
05000
Maintenance and Cleaning Equipment
06000
Aluminium and uPVC Works
07000
Elevator and Escalator
08000
Swimming Pool
09000
Operation and Maintenance Manual
Note:
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Title should follow the same activities as indicated in the Contractor’s Programme.
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Exceptions to be clearly identified
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1.3.
CONTRACTOR’S PREPARED DRAWINGS
1.3.1.
PURPOSE
This Section sets out the procedure and form to be used for the preparation, submission and revision of all drawings produced by or on behalf behal f of the Contractor or its Subcontractors, suppliers, vendors or manufacturers. This procedure applies to all drawings (including “as-built” drawings) which are submitted to the PM/CS for approval/information. Throughout this Manual, the term drawings shall be taken to mean drawings, sketches, shop drawings, detail drawings, working drawings, as-built drawings or any drawing required to supplement the Contract documents.
1.3.2.
RESPONSIBILITY
The Contractor shall be responsible for the preparation of all working drawings in conformance with the Contract documents.
1.3.3. 1.3 .3.
DR AWING S IZE IZE
All drawings produced by the Contractor and its Subcontractors, suppliers and vendors shall be based on the following sizes only:
SIZE IDENTITY
1. 1.3. 3.4. 4.
SHEET SIZE (mm)
A0
840 X 1187
A1
840 X 594
A3
297 X 420
A4
210 X 297
DRA WING TITLE B LOCK
a.
All drawings shall have a title title b block lock in th the e low lower er right hand corner (see attachment under this section 1.3) section 1.3).. The drawing title block shall include the drawing number, revision number, date of drawing, name of contractor, contract title, contract number, scale, initials of person checking the drawing, initial of person approving the drawing and a revision section including revision number, date of revision, description of revision, initials of person making the revision and initials of person approving the revision. A space shall be left available for the PM/CS’s review stamp adjacent to the title block. Below this stamp, the submittal number, revision and transmittal reference under which the specific drawing was submitted should be indicated.
b.
The drawing title block shall have three rows to be completed as follows:
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1.
The first row shall be the title according to the d division/subdivision, ivision/subdivision, e.g. HVAC, DUCTWORK. DUCTWORK.
2.
The second row shall be written description of the level, e.g. MEZZANINE FLOOR.
3.
The third row shall indicate plan, section, elevation or details.
1. 1.3. 3.5. 5.
DRA WING ORIE NTATION NTATION
All plans shall have the north arrow po pointing inting upwards or to the right side of the drawing. The north arrow shall be shown in the upper right corner of the drawing.
1. 1.3. 3.6. 6.
DRA WING NUMBE NUMBE RS
All drawings shall have the draw drawing ing numbers in the lower right hand corn corner er in the space provided in the title block.
The Contractor’s drawings shall follow the coordinated Product Information guide, established in 1979 by the RIBA, BEC and ACE. The purpose is to coordinate the drawings with specification specification clause and bill reference numbers.
Key to Drawing Numbering
First Digit:
Source of Drawings
A
=
Architect
M
=
Mechanical PM/CS
E
=
Electrical PM/CS
P
=
Plumbing
S
=
Structural
Second Digit:
Information Type
L
=
Location Drawings
A
=
Assembly Dr Drawings awings
C
=
Component Drawings
S
=
Schedules
As an example for external wall sections, submitted for the first time would have the following number:
Drawing No. AA 101 Rev. 0
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1. 1.3. 3.7. 7.
SITE PROCEDURE MANUAL MANUAL
First Letter
A
Architect
Second Letter
A
Assembly Drawing
Third Digit
101
Drawing Number
Fourth Digit
0
Revision Number
DRA WING COORDINATION
This block shall include initial/stamps initial/stamps of each Subcontractor Subcontractor whose trade is involved. This represents the coordination of all disciplines or any individual i ndividual drawing.
1. 1.3. 3.8. 8.
DRA WING R EVIS IONS
a.
Revisions shall be clearly indicated by making a cloud around the area that is revised. The cloud shall be related to the revision letter by a small triangle with revision letter written inside.
b.
When making a new revision the clouds from the previous revision are removed. The triangle with revision letter remains on the drawing.
c.
The new revision letter is indicated in the space above the coordination block along with with the date, a description of the revision, the initials of the draftsperson making the revision and the initials of the person approving the revision. It is important to describe the revision. The preferred operative words ar aree ‘added’, ‘deleted’. Sample revision descriptions are:
Revised
Section A
Added
Detail 1
Deleted
Window in west elevation
It is important to describe the revision revision and its location on the drawing. While it may be useful to also describe why the revision was made, it is essential to describe what and where the revision was made.
1. 1.3. 3.9. 9.
DRA WING SUB MITTALS
All drawings shall be submitted submitted to the PM/CS for review with the approved submi submittal/transmittal ttal/transmittal sheet.
1. 1.3. 3.10 10.. DRA WING SC ALE
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All shop drawings prepared by the Contractor or its Subcontractors shall be based on the following minimum scales to facilitate reviews and coordination:
Issue: B
Floor Plan Layout
1:100
Plant Room, Core Layouts
1:50
Details
1:20
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Date: 30.03.21
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DRAWING TITLE BLOCK
REV
DATE
DESC.
BY
APP
Certified for coordination and compliance with the Contract documents. DATE
SUBCONTRACTOR
SIG.
MEP - Electrical MEP - Plumbing MEP - HVAC Aluminuim Elevator CONTRACTOR:
EMPLOYER:
SUBMITTAL No. :
ITEM:
EMPLOYER’S REPRESENTATIVE:
TRANSMITTAL REF:
DATE:
PM/CS’S REPRESENTATIVE:
PM/CS’S DECISION: A
B
DRAWING TITLE C
D
This check is for general conformance with the design concept and it does not relieve the Contractor of its obligation under the contract.
SCALE
CHECKED
PM/CS’S AUTHORIZED REPRESENTATIVE’S SIGNATURE:
DATE
APPROVED
Date
DRAWING NO:
REV:
D
Issue: B
Rev.: 01
Date: 30.03.21
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1. 1.4. 4.
RE QUES QUES T FOR INFORMATION (RFI)
1.4.1.
PURPOSE
This Section sets out the procedure and form to be used by the Contractor to submit request for information in the execution of the Works using the RFI form attached under this Section. This form is intended to facilitate clarifications of technical nature raised by the Contractor or its Subcontractors.
1.4.2.
RESPONSIBILITY
The Contractor is responsible for initiating the request and the Resident PM/CS is responsible for preparing the response.
1.4.3.
DESCRIPTION
All requests for information shall be typed and filled in thoroughly according to the headings described below. The Contractor shall ensure that each request for info information rmation is unambiguous, concise and clearly stated within the space provided.
a.
TITLE
The title of each request is to be completed by the Contractor. The title should be limited to a few words and descriptive of the content of the request.
b.
REQUEST
The Contractor shall complete this section specifying the request. It is important to include specific references to the specifications, drawings, BOQ or other documents. Requests may be of varying nature including drawings discrepancies, document document clarifications, s site ite conditions, etc. However, only one request should be included included on each form. Upon completing this section, the Contractor shall deliver the original form to t o the PM/CS for action.
c.
REFERENC REFERENCE E NUMBER
The reference number for all requests shall have the following format: RFIXXX. The requests sha shallll be assigned a seq sequential uential number and logged by the PM/CS in the order received.
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PROCEDURE: PROJECT REQUEST FOR INFORMATION
Request for Information Form (RFI) to be prepared and issued by the Contractor
The PM/CS to receive, stamp and register
The PM/CS to provide information, sign the form and register
Return to Contractor for action
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Date: 30.03.21
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1.5.
CONTRACTOR ’S INSPEC INSPEC TION TION RE QUES QUES T (IR) (IR)
1.5.1.
PURPOSE
This Section describes the format, preparation, processes, distribution and administration of the site inspections. The purpose of this Section is to establish the site checking procedures, which shall be adopted for the duration of the Project for all disciplines.
1.5.2.
SCOPE
This procedure(s) set out in this Section shall apply to all on and off site inspections.
1.5.3.
REFERENCES
Section 4.5, Section 4.5, Inspection Inspection Procedures.
1.5.4.
RESPONSIBILITY
The Contractor shall be responsible for scheduling all site inspections, preparing IR forms and obtaining the required authorized person(s) signature(s) on the forms. The PM/CS shall carry out all site inspections and maintain a log of all inspections and the results of each inspection.
1.5.5.
DEFINITIONS
Construction Defect A construction defect includes any deficiency in the design (to the extent provided for by the Contract), specification, surveying, planning, supervision, or construction of the Works where there is a failure to execute the Works in a reasonably workmanlike manner and/or the installation fails to perform in the manner that is specified in and reasonably intended by the Contract. Examples include, but ar are e not limited to, soil compaction, compaction, leaky roofs and pipes, dry rot, missing insulation, poor drainage, significant cracks in the slab, and defects in mechanical components.
Defect Remedy A defect remedy remedy is a rem remedial edial action action taken by the Contractor to rectify any defect, error or omission in the Works which does not comply with the Contract specifications and requirements.
1.5.6.
PROCEDURES
See attached Inspection Process Flowchart
1. 1.5. 5.6. 6.1. 1. INSPE CTION RE QUES QUES T (IR) FORM
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The Inspection Request (IR) form shall be prepared by the Contractor and submitted to the PM/CS in sufficient time in advance of an inspection.
The IR form must be accurately completed with the correct information of the inspection, including item to be checked, location, level, and reference drawings. d rawings. Most importantly, the Contractor shall secure the signatures of all concerned subcontractors on the IR form.
The Contractor’s QA/QC team, using the approved activity specific checklist, shall carry out inspections to ensure the works fully comply with the approved method statement, drawings, specifications etc, and sign-off the checklist and IR form prior issuing the form to the PM/CS.
The PM/CS shall carry out the inspection and note any remarks on the “Consultant Comments and Status Compliance” form (attached under this Section 1.5) and specify the time limit for the compliance of each comment. The Contractor shall be responsible for implementing all comments prior to executing the work. The Contractor’s QA/QC personnel in-charge shall ensure that all the comments are complied within the specified time limit stated in the form.
1. 1.5. 5.6. 6.2. 2. ITEMS TO TO B E CHE CK ED
Prior to the start of each trade the Contractor shall establish all the stages requiring inspections in the Inspection and Test Plan and submit to the PM/CS for review and approval.
1. 1.5. 5.6. 6.3. 3. MEP CLE AR ANCE
The Contractor shall obtain MEP clearance from the PM/CS prior to closing/covering of any MEP works and shall attach such clearances to the IR forms of successive activities.
1.5.7.
SAFETY
No inspection will be carried out in absence of proper safety measures such as scaffoldings, access ladders, gangways, safety rails, safety gear, cleanliness, etc.
1.5.8.
RECORDS
The commented Inspection Request forms are considered closed once the comments are complied with by the Contractor and verified and endorsed by the PM/CS. The PM/CS may randomly inspect the Works for compliance prior to closing the inspection request.
The PM/CS shall develop a filing system to record all inspections, and keep copies of all IR forms and attachments for all site inspections.
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The Contractor shall be responsible to log l og and track all site inspections.
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INSPECTION PROCESS FLOWCHART
IR initiated by execution team of the Contractor
The Contractor ’s ’s QA/QC team inspects the work based on approved checklist, drawings and specifications
NO
Attachments:
YES Forward the IR with signed checklist to the Resident PM/CS
NCR (If any)
Checklist
MEP clearance
NO The PM/CS to verify the NO
documents and ensure related NCRs are closed YES Inspect the work for compliance with drawings, specifications, approved Method Statement, materials
YES Work found unsatisfactory, IR rejected
Work found satisfactory, IR approved
Re-work, revise and re-submit the IR
Works can proceed
Work found satisfactory, but with some minor rectifications / changes as per the attached sheet
Works can proceed only after comments are duly
The Contractor ensures the compliance, duly signs the attached comments form and return to the PM/CS
The PM/CS verify the compliance, IR closed
Issue: B
Rev.: 01
Date: 30.03.21
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1.6. 1.6.
DAILY ACTIVITY ACTIVITY RE PORT (DAR) PR OCEDURE
1.6.1.
PURPOSE
This Section sets out the daily d aily activity reporting procedure and forms to be used throughout this Project.
1.6.2.
RESPONSIBILITY
The Contractor shall, on daily basis on or before 10:00 a.m., prepare and submit to the PM/CS the Daily Activity Report (DAR) to accurately record the actual activities executed on the previous day.
1. 1.6. 6.3. 3.
DAILY AC TIVITY TIVITY RE PORT FORM
The DAR form contains eight main headings (listed below) for information which the Contractor is required to accurately provide and state in the form.
GENERAL INFORMATION The Contractor shall complete the top part of the form including the date, weather conditions and days remaining of the Time for Completion. The Contractor shall also assign numbering for the DAR’s in sequence as they are issued.
CONTRACTOR’S MANPOWER The Contractor shall fill in the number of its staff, staff, direct and indirect labour on Site each day. Additional space is provided for other categories of labour not listed on the form.
EQUIPMENT The Contractor shall list all the equipment on Site for the specified day, by type. The Contractor shall also specify the number of equipment, the th e hours worked by each equipment and tthe he status of equipment not working the full 8 hours per day, whether idle or under repair.
DAILY SUBCONTRACTOR’S MANPOWER This section shall include the number of staff, indirect and direct labour employed by all Subcontractors on Site. The major Subcontractors have been identified and additional space is available for other Subcontractors.
MATERIALS DELIVERED TO SITE The Contractor shall list all the materials delivered to Site on the particular day, specifying the quantity and unit of each material.
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VISITORS TO SITE The Contractor shall list all visitors to the site.
CONSTRUCTION ACTIVITIES The Contractor shall give a description of all the items of work ongoing ongoing or completed during the day. Specifics of concrete pours shall be given including axis and levels. This list shall also include the work of all Subcontractors on Site.
SIGNATURES The Contractor shall complete the form and sign it at the end of each day. The fo form rm shall be given to the PM/CS for verification. After verification it shall be distributed as required and one fully signed copy shall be returned to the Contractor.
1.6.4. 1.6 .4.
NIGHT S HIFT
The same procedure shall be followed for night shift where a separate DAR shall be filled indicating specifically the time in excess of the normal working hours. This will substantiate the overtime consumed, i.e. man-hours per labour per activity on Site as requested by the PM/CS or the Employer’s representative.
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Date: 30.03.21
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1. 1.7. 7.
FIELD INSTR UCTION UCTION (FI) PR OCEDUR E
1.7.1.
PURPOSE
The Section sets out the procedure and form to be used by the PM/CS notify the Contractor of works, methods
or materials which are not in conformance with the Contract documents and/or the Contractor’s approved submittals.
1.7.2.
RESPONSIBILITY
In the event of any non-conformance as described in section 1.7.1 above, the PM/CS shall notify issue a Field Instruction (FI) to the Contractor.
Upon receipt of the FI form, the Contractor shall promptly respond to the field instruction and state in the FI form the remedial measures which the Contractor proposes to take to rectify the non-conformance.
1.7.3. 1.7 .3.
FIE LD INS TRUCTION FOR M
The FI form to be used along with a brief description of each item. Field instructions shall be assigned a sequential number by the PM/CS (FI – XXX).
1.7.4.
PROCEDURE
The FI shall normally be issued for work in progress and prior to the Contractor requesting an inspection. The top third of the FI form shall be completed by describing the work and/or materials which do not conform to the Contract documents or approved submittals. The form shall be dated, signed, and sequentially numbered and the original sent to the Contractor for action.
The Contractor shall be responsible for responding to the FI in a timely manner by identifying the remedial measures which shall be taken, and notify the PM/CS when the action is completed. The Contractor shall discuss with the PM/CS his proposals prior to executing the works.
The bottom third of the form shall be completed by the PM/CS with either an acceptance or rejection of the work or material, which is the subject of the FI, after the PM/CS has inspected the remedial work completed, if required.
If the Contractor fails to comply with the FI and rectify the defect, error or omission in the Works or materials for the Works within the specified time, the PM/CS shall issue a NON CONFORMANCE REPORT (NCR) (NCR) for such defective work or material and payment for the affected work or material withheld.
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Date: 30.03.21
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PROCEDURE: FIELD INSTRUCTION (F.I)
Field Instruction to be prepared, registered and issued by the PM/CS to the Contractor
Did the Contractor take immediate
NO
YES
The PM/CS to inspect the subject
The PM/CS to issue a Non Conformance Report to the Contractor regarding the same sub ect
NO
Is the required action
YES Follow NCR procedure for closure as detailed in section 1.10 section 1.10
Issue: B
Rev.: 01
Date: 30.03.21
The PM/CS registers and issues it to the Contractor (F.I Closed)
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1. 1.8. 8.
SITE INSTR UCTION UCTION (SI) PR OCEDUR E
1.8.1.
PURPOSE
The section sets out the procedure and form to be used by the PM/CS to issue Site Instruction (SI) to the Contractor to carry out changes in the Works W orks which are required to be carried out.
1.8.2.
RESPONSIBILITY
The PM/CS is only authorized to issue SI’s on technical related issues to the Contractor which do not vary time or cost.
The PM/CS shall obtain the Employer ’s ’s approval to issue SI’s which have time and / or cost implications under the Contract.
1.8.3. 1.8 .3.
SITE INS TRUCTION (SI) FOR M
The SI form is attached under this Section 1.8 Section 1.8 and to be used along with a brief description of each item. Site Instructions shall be assigned a sequential number by the PM/CS, (SI – XXX).
1.8.4.
PROCEDURE
The SI shall normally be issued to the Contractor in order to make changes to the work (such as the method, material, location, specification, etc). The top third section of the SI form shall be completed by describing the work which needs to be changed / altered.
The PM/CS shall obtain the Employer project manager’s signature on the form for any site instruction that has cost and / or time implication under the Contract.
The Contractor shall be responsible for responding to the SI in a timely manner by identifying the measures which shall be taken and notify the PM/CS when the action is completed. The Contractor shall discuss di scuss with the PM/CS his proposal prior to executing the works.
The bottom third section of the SI form shall be completed by the PM/CS either by accepting or rejecting the work upon re-inspection if required.
If the Contractor fails to comply with the SI and complete the works satisfactorily within the specified time, the PM/CS shall issue a Non-Conformance Report (NCR) due to such default and payment for the affected work o orr material withheld.
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Date: 30.03.21
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1.8.5.
SITE PROCEDURE MANUAL MANUAL
DISTRIBUTION
Site Instructions shall be distributed as follows:
Original and a copy to Contractor. The Contractor signs and dates both documents and returns the copy to the PM/CS as acknowledgement of receipt of the SI form.
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PROCEDURE: SITE INSTRUCTION
Site Instruction to be prepared and issued by the PM/CS addressed to the Contractor
No
Did the Contractor take immediate
Yes
The PM/CS inspect the sub ect
The PM/CS to issue a Non Conformance Report to the Contractor regarding the same
No
Is the required action
Yes The PM/CS registers and issues it to the Contractor (SI Closed)
Follow NCR procedure for closure as detailed in section 1.10
Issue: B
Rev.: 01
Date: 30.03.21
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1.9. 1.9.
INSPECTION OF PER MANENT MATER IALS DELIVER ED TO SITE (IPM (IPMDTS) DTS)
1.9.1.
PURPOSE
This section sets out the procedure and form to be used for the inspection of materials delivered to the Site to ensure that such materials are in compliance with the specifications, drawings or approved samples.
1.9.2.
RESPONSIBILITY
The Contractor shall be responsible to submit the IPMDTS form (attached under this section 1.9) section 1.9),, duly signed by
the Contractor’s authorized representative, and all supporting documents as may be requested by the PM/CS for any materials delivered to the Site. No unloading for the material shall be allowed prior to the approval of the PM/CS. Rejected materials shall be removed from Site immediately.
1. 1.9. 9.3. 3.
DES CR IPTION OF THE FORM
The Contractor shall use the IPMDTS form attached under this section 1.9 for all requests for IPMDTS, which must be typed and filled in thoroughly according to the headings described below.
a)
DESCRIPTION: The material to be inspected i nspected must be briefly described in the IPMDTS form by the Contractor.
b)
DETAILS / REFERENC REFERENCES ES The Contractor shall complete complete the IPMDTS form detailing the material. material. It is important to include specific references to the specifications, specifications, drawings, B BOQ OQ or other approved documents. The form shall also include details of the suppliers, delivery note details, location where the material will be used, etc.
c)
1.9.4.
The PM/C PM/CS S shall indicate its finding on the form after the nec necessary essary inspections inspections are carried out.
DISTRIBUTION
The completed IPMDTS form shall be returned in original to the Contractor and a copy shall be retained by PM/CS.
Issue: B
Rev.: 01
Date: 30.03.21
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INSPECTION OF PERMANENT MATERIALS DELIVERED TO SITE
INSPECTION OF PERMANENT MATERIALS DELIVERED TO SITE (IPMDTS) FORM TO BE PREPARED AND ISSUED BY THE CONTRACTOR ADDRESSED ADDRESSE D TO THE PM/CS PM/CS
THE PM/CS TO DO THE REQUIRED INSPECTION
IS THE
NO
YES
MATERIAL SATISFACTORY?
(IPMDTS)
(IPMDTS)
NOT APPROVED
APPROVED
THE MATERIAL IS REJECTED AND SUPPLIER TO TAKE IT OUT
MATERIAL CAN BE RECEIVED AND STORED APPROPRIATELY
FROM THE SITE IMMEDIATELY
Issue: B
Rev.: 01
Date: 30.03.21
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1. 1.10 10..
SITE PROCEDURE MANUAL MANUAL
NON CONFORMANCE RE POR T (NCR) PR OCEDURE
1.10.1. PURPOSE
This Section sets out the procedure and form to be used for the issue of Non Conformance Report (NCR) to notify the Contractor of work not in compliance with the Contract documents, or where the Contractor fails to comply with any Field Instruction or Site Instruction or any other instruction issued by the PM/CS.
1.10.2. RESPONSIBILITY
The PM/CS is responsible for issuing NCRs to the Contractor. The Contractor is responsible for responding immediately to the NCRs by stating the remedial action to remedy the problem and corrective action to avoid recurrence of the same. The PM/CS shall make the final decision on the remedial action and corrective action by final inspection upon completion of work by the Contractor.
1.10.3. REFERENCES Section 4.10, Section 4.10, Non-Conformance Non-Conformance Monitoring
1.10.4. DEFINITIONS
R emedial emedial A ction The action taken to rectify any defect, error, omission or non-conforming work or material to an acceptable condition in compliance with the Contract documents and the PM/CS ’s satisfaction (including remove, repair, rework, scrap etc).
Root-Cause The primary cause of a defect, error, omission or non-conforming work or material. It is that point at which intervention will lead to the elimination of the defect, error, omission or non-conforming work or material.
Corrective A ction The action taken to eliminate the root cause and ensure that the defect , error, omission or non-conforming work or material does not recur.
1. 1.10 10.5 .5.. NON CONFORMANCE RE POR T FORM
The NCR form is attached under this Section 1.10 Section 1.10 and to be used for notifying the Contractor of any defect, error or omission in the Works, with a brief description of each item. NCRs shall be assigned a sequential number and logged by the PM/CS.
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1.10.6. 1.10 .6. PR OCE DUR E (refer att tta ached process flowcha flowchart) rt)
The PM/CS shall issue a NCR for work which is not in compliance with the Contract documents or for when the Contractor fails to comply with any Site Instruction or Field Instruction issued to the Contractor.
The PM/CS shall indicate in the NCR form the subject of the NCR, issue date, specification and drawing references and a brief description of the defect, error, omission or non-compliant n on-compliant work. The original NCR is sent to the Contractor.
Payment for the defective or non-compliant work shall be withheld until the work is rectified to the PM/CS ’s satisfaction and the NCR is closed.
Upon the receipt of the NCR, the Contractor shall state its intended remedial action, which shall be taken at the Contractor’s own cost, on the NCR form and return the NCR form to the PM/CS for review and acceptance.
The Contractor shall commence the remedial and corrective actions after obtaining the PM/CS’s approval. Upon completion of the remedial and corrective actions by the Contractor, the PM/CS shall inspect the work and sign the Non Conformance Report if the work has been rectified satisfactorily. The PM/CS shall also ensure that appropriate corrective action has been taken to avoid recurrence of the defect, error, omission or non-compliant work.
A copy of the completed N NCR CR s shall hall be sent to the Contrac Contractor, tor, and any paym payment ent for such defective defective work work previously previously withheld will be certified by the th e PM/CS for payment in the next Interim Payment Certificate.
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Rev.: 01
Date: 30.03.21
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NCR PROCESS FLOW
THE PM/CS INITIATES NCR
THE CONTRACTOR REGISTERS AND INITIATES ACTION
NO
THE CONTRACTOR TAKES REMEDIAL ACTION AS AGREED WITH THE PM/CS
THE CONTRACTOR ANALYSES THE THE ROOT CAUSE
THE PM/CS INSPECTS REMEDIAL ACTION
TAKES APPROPRIATE CORRECTIVE ACTION TO AVOID RECCURENCE RECCURENCE OF OF THE NCR
REMEDIAL ACTION APPROVED
CORRECTIVE ACTION VERIFIED BY THE PM/CS
YES
NO
YES
NCR CLOSED
Issue: B
Rev.: 01
Date: 30.03.21
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WORK NOTIFICATION NOTIFICATION
1.10.7.
PURPOSE
This Section sets out the procedure and form to be used by the Contractor to notify the PM/CS of its intention to commence any permanent activities on Site.
1.10.8. RESPONSIBILITY
The Contractor shall issue the work notification no tification to the PM/CS for approval prior to commencing any permanent
activity on Site. The work notification shall set out details of the Contractor’s intention to commence an activity, the extent of which shall be decided on by the PM/CS.
1.10.9. DESCRIPTION OF OF THE FORM
The Contractor shall use the work notification form attached under this section 0 section 0 for all work notifications, which shall be typed and filled in thoroughly according to the headings described below.
a)
SUBJECT: The title of notification shall be completed by the Contractor. Contractor. The subject should be limited to few words words and descriptive of the content of the notification.
b)
DESCRIPTION: The Contractor shall complete the work notification form specifying the notification with the proposed date of commencement. It is important to include specific references to the specifications, BOQ or other documents. Only one notification of an activity shall be included on each form. Any other works impacted by this activity must also be listed. After completing the form, the Contractor shall deliver the original form to the PM/CS for action.
c)
The PM PM/CS /CS shall indicate on the form if the Contractor may pr proceed oceed or not with the permanent permanent activity after inspection of the area of the proposed activity. The Contractor shall attend to and comply with the PM/CS’s comments, if any, prior to commencing the work.
1.10.10. DISTRIBUTION
Work notification form shall be distributed as follows:
The completed and signed work notification shall be returned to the Contractor in original and copy to be retained by the PM/CS.
Issue: B
Rev.: 01
Date: 30.03.21
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PROCEDURE: WORK NOTIFICATION
Work Notification Form to be prepared and issued by the Contractor addressed to the PM/CS
The PM/CS representative to carry out the required inspection
Is there any conflict with other works?
NO
YES
Work Notification Work Wor k Noti Notifi fica cati tion on A
rove ro ved d
Return back to the Contractor to proceed with the work
Issue: B
Rev.: 01
Date: 30.03.21
Not A
roved
Return back to the Contractor with comments.
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1. 1.11 11..
SITE PROCEDURE MANUAL MANUAL
CHANG E MANAGE MENT
This Section sets out the procedure and forms to be used in the management and administration of changes to the Works and the Contract, and the responsibilities of the various parties involved in the Contract, Contract , namely:
The Employer,
The PM/CS,
The Quantity Surveyor,
The Contractor.
In the event the Contractor proposes any the modifications / changes to the Works or the Contract, it shall be responsible to advise the potential risks involved.
The proposed changes will then be generated through a Change Proposal. The change proposal will give gi ve rise to a Provisional Variation Order, which in turn gives rise to a Variation Order.
1.11.1. PURPOSE
The purpose of this Section is to establish a systematic method that controls the impact of changes generated as result of modifications, initiated by responsible parties throughout the project projec t design and construction stages by using defined control procedure.
1.11.2. SCOPE
Modifications / changes should be effected in accordance with approved control procedure established for this purpose. This procedure consists of several controlled forms which are listed below:
Change Proposal (CP)
Provisional Variation Order (PVO)
Variation Order (VO)
1.11.3.
REFERENCE
None
1.11.4. RESPONSIBIILITIES
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The Employer’s Project Manager is responsible for issuing the control forms and following up with all concerned parties until a decision is made.
1.11.5. DEFINITIONS
Risk
The possibility of occurrence that may have a positive or negative effect on the outcome of the Project.
Change proposal
A tool by which Employer ’s ’s Project Manager recommends to the Employer whether or not to proceed p roceed with modifications/changes.
Provisional Variation Order
A request sent to the Contractor for advice on the potential impact of a change if implemented.
Variation Order
An instruction issued to the Contractor in accordance with the Conditions of Contract.
1.11.6. PROCEDURES
1. 1.11 11.6 .6.1 .1..
CHANG E PR OPOSA L
The Change Proposal undergoes the following sequential steps by the responsible parties until approved by the Employer.
The Employer, Employer’s Project Manager, Quantity Surveyor or the Contractor will identify the changes.
The Employer’s Project Manager will then issue the Change Proposal (refer to the Change Proposal form).
The Quantity Surveyor will review and check the Change Proposal and provide his comments.
Once the Change Proposal is signed by Employer ’s ’s Project Manager, it should be signed by the Employer’s Project Director (PD) and Head of Department Commerc Commercial ial (HOD).
The Employer’s HOD will then submit the Change Proposal to the Employer ’s ’s management for final decision.
Once the Change Proposal is signed and approved by the Employer ’s ’s management, the Employer’s Project Manager will then proceed with issuing the PVO. If the Change Proposal is rejected by the Employer’s management, no further action will be required and the issue will be considered closed.
Issue: B
Rev.: 01
Date: 30.03.21
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1. 1.11 11.6 .6.2 .2..
SITE PROCEDURE MANUAL MANUAL
PR OVISIONAL VAR IATION ORDE R
The Provisional Variation Order (PVO) will be issued by the PM/CS once the Change Proposal is approved by the Employer.
The PM/CS will issue the PVO form and forward it to the Contractor for pricing (refer to the Provisional Variation Order form).
The Contractor will price and submit the PVO within 3 days of receipt of the PVO form to the PM/CS for approval.
Please refer to the PVO flowchart for complete reference of PVO procedure.
1.11.6 1.1 1.6.3. .3.
VA R IATION ORDE R
The PM/CS will issue to the Contractor for confirmation and endorsement a variation order form (refer to the Variation Order form) to set out (i) the agreed price of a PVO or variation instructed by the PM/CS that has been approved by the Employer or (ii) the adjustment of a Provisional Sum or PC Rate item after the appointment of a nominated Subcontractor or supplier by the Contractor. The Contractor shall return the Variation Order form to the PM/CS after its endorsement.
The Variation Order form will then be forwarded to the Quantity Surveyor, who will review it and indicate his approval by signing on the form.
The Employer’s Project Manager will then sign on the form and forward the variation order form to the Employer’s Project Director (PD) Projects and Head of Department Commercial (HOD) for acceptance.
The Employer ’s ’s HOD will endorse on the variation order form and issue the form to the Employer ’s ’s management for final approval. The Employer will return the variation order form to Employer ’s ’s Project Manager for issuance.
1. 1.11 11.6 .6.4 .4..
THE ANTICIPATE D COST RE PORT
On monthly basis, the PM/CS shall prepare and submit the Anticipated Cost Report (ACR) to the Employer. The ACR shall include, amongst amongst other things:-
Proposed Budget
Gives rise to an Approved Budget
Contract Sum
An amount committed by the Employer
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Variations
Costs generated after modifications / changes / risks / claims initiated by responsible parties take place. These are subdivided in to the following:
Potential Variations
An indicative cost issued through a change proposal after risk / change is identified.
Provisional Variations
An estimated cost issued through a provisional variation order after the Employer approves the indicative cost.
Claim
An estimated or actual / provision to cover identified and/or notified contractual claims through a variation order to the Employer for signature.
Issued Variations
The approved adjustment to the Contract Sum (price) issued through a variation order to the Employer for signature.
The PM/CS shall update the Anticipated Cost Report to include the above generated costs by the end of each calendar month. The posted amounts are ei ther the Contractor’s submitted cost or the final assessments – as negotiated and approved by the PM/CS, Quantity Surveyor and Employer ’s Project Manager – depending on the stage of issue of the corresponding variation.
Please refer to the Anticipated Cost Report format.
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CHANGE PROPOSAL FLOWCHART EMPLOYER’S SPM/PM TO GENERATE CHANGE PROPOSAL
EMPLOYER’S SPM/PM TO SIGN AND ISSUE TO EMPLOYER’S PD/HOD PROJECTS FOR APPROVAL
NO
EMPLOYER’S PD/HOD PROJECTS APPROVED? APPROVED ?
EMPLOYER’S SPM/PM TO CANCEL CHANGE PROPOSAL OR AMEND CHANGE PROPOSAL AND RE-ISSUE
TO EMPLOYER’S PD/HOD PROJECTS FOR APPROVAL
YES
EMPLOYER’S PD/HOD PROJECTS TO ISSUE TO EMPLOYER FOR APPROVAL
EMPLOYER APPROVED AND
NO
YES ISSUE PVO
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PROVISIONAL VARIATION ORDER FLOWCHART
THE PM/CS TO GENERATE PVO
ISSUE TO CONTRACTOR FOR PRICING & RETURN TO THE PM/CS WITHIN 3 DAYS
THE PM/CS TO SEND TO QS FOR VETTING (ONE WEEK OR IF URGENT, 1-2 DAYS DEPENDING ON THE NATURE OF VARIATION)
QS TO SEND TO EMPLOYER’S PM EMPLOYER’S QS, PM/CS & CONTRACTOR TOPM, DISCUSS & AGREE
QS COST IN AGREEMENT WITH AGREEMENT CONTRACTORS COST
NO
YES
EMPLOYER’S PM TO ISSUE INSTRUCTION TO THE PM/CS TO ISSUE VO & SEND RECOMMENDATION TO
EMPLOYER’S PD/HOD PROJECTS FOR PVO APPROVAL (SIGNATURE
EMPLOYER’S PM TO ISSUE COPY TO THE PM/CS, CONTRACTOR & QS
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VARIATION ORDER FLOWCHART THE PM/CS TO GENERATE VO
ISSUE TO CONTRACTOR FOR SIGNATURE & STAMP AND RETURN TO THE PM/CS
CONTRACTOR ACCEPTED & SIGNED
NO
EMPLOYER’S PM, QS, PM/CS & CONTRACTOR TO DISCUSS & AGREE
YES
THE PM/CS TO SIGN & SEND TO QS FOR SIGNATURE & STAMP
QS TO SEND TO EMPLOYER’S PM FOR SIGNATURE & STAMP
EMPLOYER’S PM TO SEND TO PD/HODCOMMERCIAL/ PROJECTS FOR RECOMMENDATION TO THE
NO
EMPLOYER APPROVED &
YES
EMPLOYER’S PM TO ISSUE COPY TO CONTRACTOR, QS, & PM/CS
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2.
AND EMPLOYER EMPLOYER SUPPLIED M MATER ATER IALS BUILDER’S WORKS AND
2.1.
Builder’s Works Related to MEP Services
This Section sets out the responsibilities of the Contractor and its Subcontractor and the Employer’s requirements with respect to the Builder’s Works in connection with the mechanical, electrical and plumbing (MEP) services which shall include drainage, external services and other associated/simil associated/similar ar installations.
A.
The expression “Builder’s Works” shall mean the ancillary works carried out by the Contractor in connection with the MEP installations, examples of which are given below.
B.
The drilling, cutting cutting or leaving of holes or apertures through structural floors, walls, beams, etc. shall be avoided, but where this becomes a necessity, the Contractor must obtain the written approval a pproval of the PM/CS before proceeding with such work.
C.
The Contractor shall allow for all Builder ’s Works in connection with the MEP installations which shall include, but are not limited to, the following items and works (Note: the list is not intended to be exhaustive and the Contractor shall carry out any additional items or works as may be instructed by the PM/CS for the proper execution and completion of the MEP works).
1.
Drilling, cutting or leaving of holes for pipes, ducts a and nd the lilike ke through walls, floors, floors, partitions, partitions, roofs, roofs, etc., and subsequently making good / waterproofing where necessary.
2.
Pinning ends of suppor supports ts for pipes, equipm equipment, ent, applianc appliances, es, fittings and the like to walls, floors, partitions, soffits, etc. and making good (e.g. fixing fi xing of MEP items to the structures where weights of the equipment/pipes are detrimental to the structural elements).
3.
Cutting or leaving mortices, sinkings, etc. ffor or holding down bolts, brackets, brackets, supports supports a and nd the like and grouting in.
4.
Cutting c chases hases for pipes pipes,, conduits conduits and the like in w walls, alls, floors, partitions, etc. etc. and and subs subsequent equent making making good.
5.
Cutting and filling ar around, ound, bori boring ng holes through a and nd m making aking good of finishings up to pipes, ducts, fans supports, brackets and the like.
6.
The for formation mation of duct ducts s within concrete slabs, together with access covers and frames.
7.
The building of tim timber ber fram frames, es, panels, c ceiling eiling ac access cess panels and doors, doors, including ironmongery, to give access to pipes, ducts, equipment and the like.
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D.
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8.
The form formation ation of concrete bases, pl plinths, inths, etc. for plant an and d equipment equipment including including floating floors, isolation pads, inertia bases for chillers and the like.
9.
The building of timber frames for A/C grilles and ducts penetrations.
10.
Painting of ex exposed posed pipe-work, insulation, and exposed m metal etal supports, etc. where aesthetics ar are e of concern (See Item D-4 below in this Section).
11.
Making good finishes after second fix installation.
12.
Secondary steel fr framing aming for supp support ort of plant, pipe-work, lilifts, fts, ductwork a and nd the like (e. (e.g. g. steel supports required for fixing of equipment, equi pment, pipes, etc. on steel roofs).
13.
Concrete encasement to drainage pipes and fittings below s slab lab on grade.
14.
Elevator lifting beams, supports and other necessary builders work.
15.
The lifts of chillers, air handling units ont onto o the roof(s) or relevant level(s level(s)) from ground ground floor lev level el close to the building.
16.
Providing survey surveyor(s) or(s) to set out pos positions itions for fixing of pipe sleeves and cutouts cutouts on floor slabs as as required by MEP Subcontractor.
MEP Subcontractor’s responsibilities in connection with Builder ’s Works for MEP services installations which shall include the following:
1.
Preparing accurate shop drawings for all Builder ’s Works requirements including coordination with structural beams and walls.
2.
Note: In preparing the shop drawings, the drilling, cutting o orr leaving leaving of holes or apertures through structural floors, walls, beams, etc., shall be avoided, but where this becomes a necessity, the Subcontractor must obtain the written approval of the PM/CS before finalizing the shop drawings.
3.
Positioning and fixing of sleeves, frames, mark locations ffor or openings required on slabs and and wall partitions. For the avoidance of doubt, the sleeves shall be supplied by the MEP Subcontractor.
4.
Mark accurate opening siz sizes es o on n ceilings for re recessed cessed light fittings, A/C grilles, grilles, ac access cess panels or other devices.
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5.
Applying protective paint to pipe work supports and brackets.
6.
Filling of s services ervices p penetration enetration gaps between pipe sleeves, pipes, cables, ducts, etc. with specified/approved materials.
7.
Note: Serv Services ices penetration through fire rated walls, floors shall be filled with with fire stop material a as s approved by the local authorities / PM/CS.
8.
Excavation and backfilling of external pipes or cables service duct trenches.
9.
The building of meter pits, sumps, manholes, handles, ac access cess chambers and the the like. like.
10.
Sealing of incoming cable duct ducts s to and from buildings su subject bject to the PM/CS’s approval.
11.
Supply and iinstallation nstallation of galvanized ste steel el frames and chequered plates for cable trenches / services services trenches, manhole covers as detailed in specification, drawings or BOQ.
12.
The waterproofing of penetrations for all external duc ductwork twork and pipework to the PM/CS PM/CS’s approval.
2.2.
A.
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E mployer S upplied uppli ed Materi Materi als
The expression “Employer Supplied Materials” shall mean the items or equipment, which are procured by the Employer and delivered to the Contractor at Site, for the Contractor to install, test and commission such items that are necessary for completion of the Works W orks and designated as such in the Contract.
B.
The Employer ’s ’s Project Manager shall specify these items including all accessories, which are required to complete the installation as detailed in drawings, specification and BOQ. The Quantity Surveyor shall quantify the items of the Employer Supplied Materials prior to procurement of material or equipment as
detailed in shop drawings and specification. The details of material, quantities, supplier’s information and delivery details shall be issued to the Contractor when they are finalized.
C.
The Contractor’s responsibilities in connection with Employer Supplied Materials shall include, amongst other things
1.
Delivery of the Employer Supplied Material shall b be e agreed upon during the approval approval of construction programme.
2.
Verification of quantities of the Employer Supplied M Materials aterials prior to placing of orders with the suppliers and advise the PM/CS if there are any discrepancies.
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3.
4.
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Notify the PM/CS in advance if there are any delays iin n delivery of material / equipment, which which may affect the completion of works according to the prog ramme.
Receiving s samples amples of mat materials erials deliv delivered ered to the Site and installation of samples samples according according to to
manufacturer’s recommendation or specification or as detailed in drawings and obt aining of Resident PM/CS’s approvals of all materials included as fix only in his BOQ.
5.
Carrying out all necessary Builder’s Works in connection with installation of the Employer Supplied Materials.
6.
On receipt of the Employer Supplied M Materials aterials at Site, the Contractor shall unload, check for shortages, breakages, damages, or any failure and notify the PM/CS within five days.
7.
The Contra Contractor ctor sh shall all liaise with the supplier supplier of the Em Employer ployer Supplied Supplied Materials Materials to ensure ensure that all materials are not properly packed or identified prior p rior to delivery to the Site. Examples:
a)
Light fixtures shall be delivered to the Site with proper labels identifying manufacturer’s catalogue numbers and the fitting reference num bers as Type A, B, C, D……etc. as detailed in the purchase pu rchase order. The accessories such as diffusers, reflectors, ballast, transformers and lamps, which are part of the fixtures, should also be labeled to avoid confusion during issue of material and installation.
b)
Sanitary fit fittings tings s shall hall be delivered to the Site w with ith all identification labels on them for Make/Type Make/Type where they are to be installed having toilet num numbers/building bers/building reference references. s. The mixers for sanitary appliances shower assembles, WC assembles and etc. shall also be labeled as sanitary fixtures.
8.
The Contr Contractor actor shall be held rresponsible esponsible for any losses, breakages, and damages damages to the Employer Supplied Material upon receipt and acceptance of the delivery to Site.
9.
Maintaining tthe he sc schedules hedules of materials delivered to the S Site ite and the material material iinstalled nstalled with a proper proper inventory list.
10.
Coordinating with the relevant Subcontra Subcontractors ctors and issue materials as they are required on Site for installation.
11.
Protecting the installed materials.
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3.
P R OJ E C T H E A L TH TH,, REQUIREMENTS
S A F E TY
3.1.
Health and S afety (H& S ) Management Manag ement
3.1.1. 3.1. 1.
In Introdu troducti cti on:
A ND
E N V IR ONME ON ME N T
(HS (H S E )
Scope:
This Section sets out the Employer’s Health, Safety and Environment (HSE) requirements for the Project which the Contractor, its Subcontractors and any other agency shall comply with at the Site at a t all times. The Employer’s Project HSE requirements are minimum standards set for the Contractor ’s compliance in the execution of the Works at the Site.
The Contractor shall ensure that all its employees, its Subcontractors and agents strictly comply with the HSE rules and procedures set out in this Manual.
IMPORTANT NOTE:
This Employer’s Project HSE requirements do not supersede the local authorities’ rules and regulations. In cases where standards or guidelines are not available in the region and in the Employer’s Project HSE requirements, the Contractor shall comply with the applicable International Standards such as ISO, ILO, British Standard Institute, OSHA standards etc., whichever is the highest requirement or standard. If there is any doubt or misunderstanding of the HSE rules and procedures, the Contractor shall consult the PM/CS and the Employer for clarifications.
Purpose:
a)
To provide a code code for safe working practices to m minimize inimize hazards and prevent prevent injurie injuries. s.
b)
To set out the HSE management controls ffor or Cons Construction truction Management / Supervision Supervision projects for the Contractor and its Subcontractors compliance in the execution of the Works.
c)
To s set et out the Hea Health, lth, Safety and Env Environmental ironmental Standards for the Contractor and its Subcontractors compliance in the execution of the Works.
d)
To s set et out the m mandatory andatory HSE reporting, monitor monitoring ing and submission requirements for the Contractor and its Subcontractors compliance in the execution of the Works.
3.1.2. 3.1. 2.
E mployer H S E R equirements equi rements and Compli ance
Employer HSE Policy and Management Systems: The construction works shall be undertaken in accordance with the Employer HSE Policy and Management Systems as amended from time to time.
The Contractor shall establish a Health, Safety and Environmental policy statement showing commitment to the Employer’s HSE standards, adherence to the Employer’s HSE requirements and compliance with all the HSE
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statutory requirements and regulations regulations of local authorities. This statement shall be sign signed ed by the Contractor ’s authorized representative.
‘HSE’ Targets and Goals: Goals:
The HSE targets, goals and aim for the Works are to achieve: Reduce total recordable injuries.
Reduce reportable environmental incidents.
All person personnel nel and visitors are induc inducted ted in accordance with tthe he approved approved Contractor Contractor HSE HSE plan.
Total compliance with HSE inspection plans a and nd audits as per approved HSE plan.
100% incident recording and reporting.
100% adherence of usage of appropriate PPEs at work.
Executing construction work with least disturbance to the environment, utilities, adjoining structures, road users and general public.
Culture: ‘HSE’ Culture: The Employer adopts a strong HSE culture which is enforced by the Employer’s project management
team in line with the following HSE principles:
To promote, develop and create a “safety first second nature” culture.
HSE is accepted as everybody’s responsi bility.
Management is fully committed to HS HSE Ea and nd shall shall lead by personal example.
Timely reporting of unsafe acts/conditions.
Proactive rather than reactive.
3.1.3. 3.1. 3.
P lanning lannin g and integ in teg ration of HS E into in to over all proj ect management - Leg al and C ontractual ontrac tual requirements:
Where legal requirements conflict with those set out in the Employer Project HSE Requirements, then the more stringent requirement shall apply.
The Contractor shall be responsible for ensuring that its and its S ubcontractor’s employees understand and comply with the relevant Employer Project HSE Requirements.
The safety of all personnel and visitors on Site is of paramount concern to the Employer. Therefore, the Contractor shall strictly comply with the Occupational Health and Safety requirements for the Project. The PM/CS or the Employer shall have the right to stop any operation, activity or erection of plant/equipment, etc. if there is a hazard to the safety and health of any site personnel (or others) and environment.
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The Contractor shall ensure that all its and its Subcontractors’ employees obey any written or verbal instructions issued by the PM/CS of the Employer in respect of health, safety and environment matter. The Contractor shall not be entitled to any additional payment for complying with this paragraph.
Specific HSE Requirements set out in Contract documents shall be applied where relevant. This may include the prescribed HSE reporting mechanisms or the use of specific HSE formats. fo rmats.
International Standards, Guidelines and ISO Certifications:
The HSE standards and practices set out in this Manual have been developed to reflect the international best practice while remaining realistic and achievable in the country in which the Site is located, where the Works are to be executed.
Where necessary and relevant, the Contractor shall execute the Works in accordance with the applicable international guidelines, standards and specifications on HSE, as follows:
OHSAS 18001 (Occupational Health and Safety Management Standard);
ISO 14001 (Environmental Management Standards);
OSHA 1910.12 (Occupational Safety and Health Standards: Construction Work)
Health and Safety Executive (HSE) Guidance Notes and ACOPS
British Standards, British Standards Institute (BSI);
American National Standards Institute (ANSI);
Code of F Federal ederal R Regulations egulations (CFR), Title 29 (OSHA), Construction H& S Regulations Regulations (1926);
National Fire Protection Association (NFPA).
Workman Compensation Act along with allied Rules:
Please refer to the Conditions of Contract which set out the conditions and requirements for the Contractor secure and maintain workmen compensation insurance in the execution of the Works.
3.1.4. 3.1. 4.
Duties Du ties and Res R es pons ibi lity in Health, H ealth, Safety and Envi E nvi ron ronment: ment:
The Contractor shall ensure that key personnel are aware of their duties and responsibilities as set out in the Employer Project HSE Requirements.
3.1.5. 3.1. 5.
C ontractor ontr actor s ’ ’ HS E P olic ies , Plans and Procedu Pr ocedures res .
The Contractor shall prepare and submit the Project Specific Health, Safety and Environmental Plan to the PM/CS for review and approvals within 14 days of the date of receipt by the Contractor of the Letter of Acceptance, duly signed by the Employer and the Contractor. Upon approval by the PM/CS, the Contractor shall provide two (2) copies of the HSE Plan to Employer.
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The Contractor’s project specific Health, Safety and Environmental Plan shall detail how it intends to organize its activities to comply with the requirements contained under this Section Section 3, 3, which shall contain the following information, as a minimum:
1.
2.
3.
Description of project
a)
Project description and d details etails of programme which shall include any key dates.
b)
Details of the Em Employer, ployer, the PM/CS, the Contrac Contractor, tor, other contractors and con consultants sultants appointed by the Employer for the Project.
c)
Extent and locat location ion of existing records and plans that are relevant to health and safety safety on Site, including information about existing structures where appropriate.
Management of the Works
a)
Management structure and responsibilities.
b)
Health and safety goals for the Project and arrange arrangements ments for monitoring and review of health and safety performance.
c)
Arrangements for: i)
regular liaison between parties on Site.
ii)
consultation with the workforce.
iii)
the exchange of design information between the Em Employer, ployer, the PM/CS, PM/CS, the Contractor Contractor and other consultants appointed by the Employer for the Project, and the management of design changes during construction of the Works.
iv)
the selection and control of contractors on Site.
v)
the exchange exchange of health a and nd sa safety fety information between the Contractor and othe otherr contractors appointed by the Employer for the Project.
vi)
site security.
vii)
site induction.
viii)
on-site training.
ix)
welfare facilities and first aid.
x)
the reporting and investigation of accidents and incidents including near misses.
xi)
the produ production ction and approval of ris risk k assessments assessments and written written systems systems of work.
xii)
site rules (including drug and alcohol policy).
xiii)
fire and emergency procedures.
Arrangements for controlling significant site risks
Safety and health risks, including: a)
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b)
Dealing with services - water, electricity and gas, including overhead overhead power lines and temporary electrical installations.
c)
Accommodating adjacent land use.
d)
Stability of s structures tructures whilst carrying out construction work, including temporary structures and existing unstable structures.
e)
Preventing falls.
f)
Working with or near fragile materials.
g)
Controlling of lifting operations.
h)
Maintenance of plant and equipment.
i)
Working on excavations and other work activities where there are poor ground conditions.
j)
Working on wells, underground earthworks earthworks and tunnels.
k)
Working on or near water where there is a risk of drowning.
l)
Work activities which involve diving.
m)
Working in a caisson or compressed air working space.
n)
Work activities which involve the use of explosives.
o)
Traffic routes and segregation of vehicles and pedestrians.
p)
Storage of materials (particularly hazardous materials) and work equipment.
q)
Any other significant safety risks.
r)
Health risks, including: i)
the removal of asbestos.
ii)
dealing with contaminated land.
iii)
manual handling.
iv)
use of hazardou hazardous ss substances, ubstances, particularly where there is a need for health monitoring. monitoring.
v)
reducing noise and vibration.
vi)
working with ionising radiation.
vii)
exposure to UV radiation (from the sun).
viii)
any other significant health risk.
The Contractor shall prepare and submit to the PM/CS, and copy to the Employer, the following documents and/or information (prior to commencement of the Works on Site):
a.
Project specific Health, Safety and Environmental (HSE) Plan.
b.
Project specific Traffic Management and Logistics Plan.
c.
Project specific Fire and Emergency Plan.
d. e.
Project specific Construction Environmental Management Plan. Project specific Heat Stress Management Plan.
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f.
Project specific Welfare Plan.
g.
Other s specific pecific plans as may be required and deem deemed ed neces necessary sary by the PM/CS (e.g. lifting, electrical safety, temporary works, working at high level management plan etc.).
h.
Activity specific method statements and risk assessments assessments..
i. j.
HSE organization structure.
Appointment of key personnel on the Site: CV’s of key personnel such as P roject Manager, Construction Manager, HSE Manager and PM/CS / Officer shall be submitted to the PM/CS, and copy to the Employer, for approval.
If any early or enabling e nabling works is required to commence immediately prior to the Contractor submitting the above HSE document, the Contractor shall prepare and submit a specific method statement complete with risk assessment for such works to the PM/CS, and copy to the Employer, for review and approval prior to commencement of such works.
3.1.6. 3.1. 6.
P roj ect HS E P rere-C C ommencement
Prior to commencement of the Works, the Contractor is required to attend an HSE kick-off meeting, in which the Main Contractor shall deliver an HSE presentation detailing planned planne d arrangements for HSE for the Project.
The HSE kick-off meeting shall be initiated by the Consultant Resident PM/CS in conjunction with Employer Project Manager and HSE Manager.
The Contractor ’s HSE Plan presentation, as a minimum, shall include: a)
Project description and scope of work.
b)
The Contractor’s HSE personnel site organisation.
c)
The Contractor’s HSE personnel duties and responsibilities.
d)
HSE document document subm submissions issions (e.g. HSE Plan, metho method d statemen statements, ts, risk assessments, assessments, job hazard analysis, environmental mitigation plans).
e)
Site set up and logistics (e.g. office offices, s, w workshops, orkshops, site st stores, ores, traffic m management, anagement, security, labour accommodation).
f)
Impact from and to adjacent buildings, structures, premises.
g)
HSE meetings and communication.
h)
HSE statistics / KPI’s (Key Performance In dicators).
i)
HSE competence, training / Site induction.
j)
Emergency management. management.
k)
Traffic and security management.
l)
Management of Subcontractors / Suppliers.
m)
Welfare and medical facilities / occupational health.
n)
Workplace bullying and violence.
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o)
Disciplinary procedure.
p)
Incident investigation and reporting.
q)
HSE inspection and aud audit it / Identification and c close lose out of HSE HSE non conformance.
r)
Fire detection and prevention.
s)
Permit to work.
t)
Control of site hazards (demolition, access / egress, barriers and signage, temporary electrical distribution, lock out / tag out, lighting, excavations, confined spaces, scaffold, cantilevers and temporary work platforms, working at height, false work / formwork, concrete works, roofing and cladding, lifting operations, plant, tools and equipment, mobile plant, MEWPS, hazardous ha zardous substances, gas cutting / welding, electric welding, hot works, overhead and underground services, animals and reptiles)
u)
Issue and use of personal protective equipment / respiratory protective equipment.
v)
Construction Environmental Management Plan (CEMP).
w)
Waste management and housekeeping
x)
Working safely in the heat.
The Contractor shall prepare and submit a draft HSE Plan to the PM/CS, and copy to the Employer, on the date of or prior to the HSE Plan presentation. After review of the HSE Plan, the PM/CS shall issue its comments, if any, on the Plan to the Contractor to incorporate in the HSE Plan before formal submission of the HSE Plan.
3.1.7. 3.1. 7.
Sl No.
The C ontractors ontrac tors and S Subc ubcontrac ontractors tors ’ HS E Pers onnel onnel Requirement Requirementss at Si te: te:
Contractor ’s (including its Subcontractors’) HSE Personnel Requirements at site:
HSE Manager
Sr.HSE PM/CS / Officer
HSE PM/CS / Officer
1
1 to 250 Workers
-
-
1
2
250 to 500 Workers
-
1
1
3
500 to 750 Workers
1
2
4
750 to 1000 Workers
1
2
Note:
1
For ev every ery 250 workers and for each high rise ttower ower - 1 HSE officer as a minimum. For each high rise tower exceeding e xceeding 40 storeys - HSE Manager is a must
The Contractor must appoint a qualified and competent Project HSE Manager or PM/CS or Officer (as per the HSE Personnel requirements above) to oversee the safe and proper conduct of his operations.
The Contractor’s Project HSE Manager / PM/CS / Officer shall report directly to the Contractor’s Project Director / Manager and liaise with the PM/CS to ensure that all necessary HSE precautions are being adhered to and that everyone on Site is properly following information or instruction on health, safety and environment matters issued by the PM/CS or the Employer.
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3.1.8. 3.1. 8.
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HS E P ers onnel qualifi cation, ex peri ence and approval requi rements :
The Contractor’s HSE personnel must comply with the following requirements: -
a)
b)
c)
Qualifications:
i)
Relevant degree or di diploma ploma in PM PM/CSing /CSing (C (Civil/ ivil/ E Electrical/ lectrical/ Mechanical) or according to the nature of the project and specialization from an accredited university.
ii)
HSE qualification from international recognized institution etc etc.. and with basic Environmental certificate qualification or trainings.
iii)
Experience of independently managing projects.
iv)
Able to independently prepare and review HSE plan and assist in implem implement ent HSE HSE requirements. requirements.
v)
Local ex experience perience (Vietnam (Vietnam)) of at least 3 years and to be fully conversant with loca locall regulations.
Years of Experience:
i)
HSE Manager - 10 to 12 years of experience.
ii)
Sr. HSE PM/CS / Officer - 7 to 10 years of experience.
iii)
HSE PM/CS / Officer - 5 to 7 years of experience.
Approvals:
i)
d)
The Contractor ’s Project HSE Manager / PM/CS / Officer shall be interviewed and approved by the PM/CS and the Employer prior to deployment to the Site.
The Project HSE In charge (Manager / PM PM/CS /CS / Officer) key responsibilities:
i)
Application and implementation of local authorities’ r egulations egulations and the Contractors HSE Plan in the execution of the Works.
ii)
Developing safety culture in the Project.
iii)
Promptly identifying pot potential ential hazards on new work activities before work work commences.
iv)
Conducting H HSE SE audits and inspect inspections ions on a regular bas basis is to ensure that safe working working practic practices es are in operation.
v)
Supervising the recording HSE trends and reviewing overall HSE performances.
vi)
Carrying out and analysi analysis s of information o on n injuries, damage. Previewing Previewing any corrective actions recommended to eliminate or minimize incident in cident causes.
vii)
Assisting in the HSE training of em employees ployees to promote aw awareness areness of incident prevention prevention and damage damage control.
viii)
Ensuring strict adherence to w work ork permit procedures.
ix)
Ensuring compliance with the Employer’s Project HSE re quirements.
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x)
Co-coordinating incident/accident response including first aid, rescue, evacuation, investigation and reporting.
xi)
Submitting HSE reports to the PM/CS, and c copy opy to the Employer.
xii)
Liaison with the E Employer, mployer, local authorities and the PM PM/CS /CS in hazard identification and the establishment of preventative measures.
3.1.9. 3.1. 9.
Key Project Personnel’s:
The PM/CS shall review competency of the key project personnel’s site nurse / scaffolding inspectors and supervisors / lifting inspectors / logistic and welfare in charge / site electrical in-charge for the Project (all if applicable) to ensure that the Contractor carries out the works effectively as highlighted in the Contractor’s HSE plan.
3.1.10. 3.1. 10. Method S tat tatements ements , Hazard Identi fication fi cation and R is k A s s es s ments
The Contractor shall submit safety work method statement to the PM/CS at least two weeks before work is due to start. The Contractor shall also prepare risk assessments for all the activities and attach to the safety work method statement. All safety work method and risk assessment assessments s shall be project specific and shall be approved by the PM/CS before commencement commencement of work.
The safety work method statement shall include the following details: a)
The job to be undertaken,
b)
Individual activities required to complete the job,
c)
plant/equipment/tools to be used in the activities,
d)
substances/chemicals substances/chemicals to be used where and in whic which h activ activity, ity,
e)
names of the supervisor for each activity,
f)
name of the pers person on overall charge o off the work (respo (responsible nsible pers persons ons for different jobs/activities jobs/activities shall shall be identified), and
g)
detailed description of how the work will be done including control me measures asures and procedures to com complete plete each activity and the overall job safety.
The Contractor shall be responsible to ensure that to ensure that the procedures set out in the safety method statement and risk control measures are complied with in the execution of the W Works. orks. The Contractor shall also ensure that all its and its Subcontractor’s workers and emp loyees (First line supervision and operatives involved in activity) fully understand the risk assessment and record for such meetings / briefing.
The Contractor shall ensure that its supervisors, in direct charge of an activity on Site, fully briefs and discusses with the workers executing such activity the following matters prior to commencement commencement of the activity: i)
On nature of the job,
ii)
associated hazards,
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iii)
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safe working methods to b be e adopted, and
iv) requirements of the permit to w work ork sy system, stem,
The risk assessment shall be amended depending on the change in activity or when the situation demands (i.e. (i .e. change of workplace, new tools, incident has happened etc).
The Contractor shall prepare a risk register for the overall Project scope of works. Specific risk assessments shall then be prepared for each principle activity. Specific safety requirements / risk assessments assessments must be included in the method statements submitted for the planned works.
3.1.11. 3.1. 11. HS E In Induc duction tion and traini ng s
The Contractor shall ensure all its and its Subcontractors’ workers, staff and employees working at the Site to attend the Health, Safety and Environmental induction when they arrive at the Site. The induction shall include the following information as set out in the table below, as a minimum requirement:
Site Familiarisation Section
1. Site Plan / Boundaries
Key Items
a)
Site details / address etc.
b)
Key personnel contact details.
c)
Site layout, boundaries and security, notice boards etc.
d)
Welfare facilities on Site – toilets, rest shelters, prayer room etc.
e)
Housekeeping arrangements and materials storage.
f)
Personal responsibilities and conduct, and disciplinary measures.
g)
Environmental issues – water courses, noise, dust, re-fuelling.
h)
Construction constraints – noise restrictions, deliveries, overlap with the Employer’s undertaking, adjacent properties or works, working hours.
2. Communication Consultation
3. Reporting and emergency
&
a)
Procedure for rreporting eporting unsafe acts/conditions, near misses and safety infringements that require attention.
b)
Methods of consultation on this Project including method method statement statement briefings, toolbox talks, daily activity briefings, night activity briefings etc.
c)
Language barriers.
d)
Use of visual standards and pictograms.
a)
Key personnel contact details.
b)
Actions in the event of an accident and reporting reporting proc procedure. edure.
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4. Restrictions
5. Specific Hazards (to identify the major project specific hazards and controls; the list opposite is not definitive)
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c)
Fire precautions on Site and the actions in the event event of an emergency, emergency, including escape routes, assembly points and instruction in the safe use of any firefighting equipment.
d)
Name, details, locat location ion of nurse/first aider and first aid facilities.
a)
Site rules.
b)
Smoking restrictions.
c)
Drugs and alcohol.
d)
Mobile phones.
e)
Personal Protective Equipment required.
f)
Safe use of scaffolding.
g)
Site procedures (e.g. permits to work, hearing protection zones, restricted areas etc.)
h)
Public interface.
i)
Waste management arrangements.
a)
Access/Egress.
b)
Heat exposure/adverse weather.
c)
Excavations.
Plant/Machinery. d)
Working at high level.
e)
Scaffold.
f)
COSHH.
g)
Hand/power tools.
h)
Electricity.
i)
Confined spaces.
j)
Permit to work systems. systems.
Common health issues. 6. Training and Au Authorisation thorisation
a)
Who needs to be author authorized ized for what activities; activities; how are people authorized and identified.
b)
Local 3rd party requirements
c)
i.e. Scaffolder.
d)
Plant operator.
e)
Carpenter etc.
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7. Emergency procedures and arrangements for
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a)
Key emergency contact details.
b)
First Aid / MTC / major injuries.
c)
Fire.
d)
Fall from high level.
e)
Crane, scaffolding, trench collapse / cable strike.
f)
RTA
g)
Others.
The term HS E tra raining ining refers to the acquisition of knowledge, skills, and competencies as a result of the teaching of vocational or practical skills and knowledge that relate to specific useful competencies. In addition to the basic training required for a trade, occupation or profession, observers of the labor-market recognize today the need to continue training beyond initial qualifications: to maintain, upgrade and update skills throughout working life. People within many professions and occupations may refer to this sort of training as professional development.
The Contractor shall develop a training plan which shall identify the target groups and necessary training required for the target groups (both internal and external). Trainings shall include first aid training, fire fighting training, emergency rescue training, specific safety training programs, tool box meetings, and mock drills etc.
3.1.12. 3.1. 12. HS E C ommunications ommuni cations :
All the Contractor ’s ’s staff, supervisors and HSE Officers shall be able to communicate in English speaking.
The Contractor shall erect a sign board at the entrance to the Site. Signboards shall include details of the Employer, the PM/CS, the Contractor and other relevant consultants for the Project.
The Contractor shall display key health and safety data on the signboard such as hours worked without lost time injury.
The Contractor shall display relevant signage to communicate mandatory requirements, communicate prohibitions, warn of dangers and inform of workers of emergency equipment and escape routes.
The Contractor shall prepare and erect hazard warning signs throughout the worksite. Signs shall display both words and pictures where possible. Signage shall be maintained so that it is clearly visible. Signage shall be reflective where intended to provide guidance during night ni ght operations.
The Contractor is required to display prominently appropriate DANGER, WARNING and INFORMATION signs for: a)
safety hazards;
b)
health hazards;
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c)
environmental hazards;
d)
need to use PPE with type;
e)
emergency escape routes and exits;
f)
emergency medical services.
Signage type, method, size and locations of the display shall meet local authorities’ regulations.
3.1.13. 3.1. 13. P ermi ts to work wor k s ys tem:
A.
B.
A permit to work system is a safety procedure designed to protect personnel and plant. It consists of an organized and pre-defined safety procedure. It forms a clear record of all foreseeable hazards, which have been considered in advance. Proper implementation of the system ensures that:
i)
Only one authority issues permit to allow personnel to work.
ii)
Only authorized persons shall request and receive permit.
iii)
All personnel are aware of safety measures required to be taken.
iv)
The area affected by the work clearly defined.
v)
The period of time during which the work may take place is clearly defined.
vi)
The correct protective clothing and equipment is provided and used.
vii)
Management is aware of the work in progress.
A work permit system shall be in place for:
i)
Entry into confined spaces.
ii)
Permit to dig – Excavation.
iii)
Work in close proximity to overhead power lines and telecommunication cables.
iv)
Demolition / Blasting.
v)
Hot work.
vi)
Tunneling / Piling.
vii)
Lifting over 5 tons.
viii)
Work on electrical equipment.
ix)
Limitation to Access / Electrical isolations.
x)
Radiography / Hydro test / Pressure test.
xi)
Lift and Riser shaft.
xii)
Steel Erection and Roof works.
xiii)
Work with heavy moving machinery.
xiv)
Any other high risk task.
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C.
D.
Work permit system: following:
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The Contractor shall require a written system of work permits, identifying the
i)
The level of competence of all operatives and any specialist skills.
ii)
Isolation / pre-work / work precautions.
iii)
Plant and equipment required.
iv)
PPE (Personal Protective Equipment) to be used.
v)
Method statement setting out the sequence of events as planned, with identified hazards / residual risks and controls clearly defined.
vi)
Work permits shall not be valid for more than 1 day.
vii)
Each perm permit it contains a list of the typical pr precautions ecautions a against gainst common common hazards. It shall be the responsibility of both the Permit Issuer and Permit Receiver to review the task, anticipate the hazards that might occur and to ensure that the proper precautions have been specified on the permit before it is signed.
viii)
Prior to work execution, tthe he hazar hazards ds and necessary precautions or controls shall be discussed with involved persons through toolbox talks. Records of the toolbox talks shall shal l be maintained.
ix)
Persons not required in the area to carry out the task shall be prohibited from entering.
x)
If any unauthorized person enters the area where the person could be exposed to the the hazards, hazards, the activity shall be stopped immediately until such person is removed from or has left the area.
xi)
If co conditions nditions change or the ar area ea be becomes comes unsafe during th the ec course ourse of work work the the Per Permit mit Issuer, local supervisor or Safety PM/CS/Officer shall stop the work and cancel the permit.
xii)
The Per Permit mit Re Receiver ceiver shall be responsible for s stopping topping the work and informing informing the Permit Issuer Issuer or his supervisor if he feels that the activity does not meet the conditions of the work permit.
xiii)
The Permit Receiver shall request for a new work per permit mit on the the rectification of identified deficiencies. The procedure shall then be repeated from the beginning.
xiv)
Permits shall be available at all times at the work area.
xv)
When the task is completed, completed, or the shift ends, eac each h permit shall be closed out out by both the Permit Issuer and Permit Receiver.
Permit to Work audits:
Surprise audits shall be conducted by PM/CS’s or the Employer’s representative together with the Contractor’s representative for ongoing works. If the PM/CS or the Employer identifies any deficiencies during the audit, the permit shall be withdrawn/cancelled. New permit shall be issued after rectification of all deficiencies by the Contractor.
3.1.14. 3.1. 14. Tr Traffic affic Management Managemen t a and nd Log is tic
Within 14 days of the date of receipt of the Letter of Acceptance, duly signed and stamped by the Employer and the Contractor, the Contractor shall develop a traffic management and logistic plan and submit the plan to the PM/CS, and copy to the Employer, for review and approval. approval . The plan shall include drawings to clearly show:
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a)
Site boundary / Site security stations.
b)
Site vehicle access / egress routes (cars, delivery vehicles).
c)
Site vehicle access / egress routes (emergency services).
d)
Labour bus loading / offloading areas.
e)
Proposed location of temporary structures, welfare facilities, workshops and laboratories.
f)
Site parking / Site pedestrian routes.
g)
Proposed lay down areas / stores.
h)
Proposed road closures and diversions.
3.1.15. 3.1. 15. E merg ency preparednes prepar ednes s plan and and res pons e.
An emergency is any unplanned event that can cause deaths or significant injuries to any person, or an event that can shut down the construction process, disrupt operations, cause physical or environmental damage, or threaten the Employer’s financial standing or public image. i mage.
As part of the Contractor’s HSE Plan, the Contractor shall prepare an emergency response plan and submit to the PM/CS for review and approval. The plan shall integrate the emergency response plans of the Contractor and all its Subcontractors. The emergency response p lan shall detail the Contractor’s procedures, including detailed communications arrangements, for dealing with all emergencies that could affect the Site. This includes where applicable, injury, sickness, evacuation, fire, chemical spillage, severe weather and rescue.
The Contractor shall ensure that an emergency response plan is prepared to deal with emergencies arising out of: a)
fire and explosion
b)
major industrial incidents leading to fatalities, major injuries or ill health
c)
collapse of lifting appliances and transport equipment
d)
collapse of building, sheds, scaffolding or structure etc.
e)
gas leakage or spillage of dangerous goods or chemicals
f)
civil disturbance, terrorism and war
g)
drowning of workers
h)
natural disasters (earthquakes, cyclones / hurricanes / tropical storms, tsunami
i)
outbreak of disease / infection,
j)
catastrophic failure of plant and / or equipment, equipment,
k)
environmental incidents / release of hazardous materials and substances etc..
The Contractor shall be responsible to inform the local authorities of any accident or emergency event and seek urgent help so as of toany mitigate the consequences of an or and emergency. shall also promptly notify the PM/CS accident or emergency first byaccident telephone followedThe by aContractor written report. The Contractor
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shall arrange for EMS / local hospitals to attend promptly to injured personnel, and shall also co-ordinate with local fire stations / civil defense departments for emergency response.
The Contractor shall conduct an onsite emergency mock drill once in every three months for all his workers and must be displayed at different locations on the Site. its Subcontractors’ workers. Emergency contact numbers must
3.1.16. 3.1. 16. Monitori Moni tori ng , Ins In s pecti ons , Audi A udits ts , R eview evi ew and Reporti Repo rti ng
The Contractor shall introduce a program of inspections to ensure that all its and it Subcontractors’ workers and all person who are entitled to be on Site comply with the Project HSE requirements and regulations. The inspection program shall include the following, as a minimum:
Site HSE inspections;
Site senior management tours;
Site HSE joint tours with the Employer’s and PM/CS’s representatives.
Inspections play a key role in maintaining HSE standards. The purpose of walks and inspections is to improve the working standards of the workers and employees. Inspections help the Contractor to recognize the deviations from the standards, regulations, norms, and contractual terms and help rectify and preventing it from further deviations. The Contractor is required to conduct a weekly site HSE inspection program for the duration of the using Form No. SPM/HS/SIC/003/00 (HSE Inspection Checklist) included below under this Section Works on Site Site using 3. 3. Records Records of such inspections shall be maintained on the site HSE records.
The Contractor shall host a weekly joint site HSE inspection with the PM/CS’s r epresentative epresentative and where available. The Contractor shall cooperate with the PM/CS at all times and ensure safe access to all work areas for the purposes of inspection. Any items of concern which are identified by the HSE inspectors / PM/CS’s representative during the inspections must be given serious attention and shall be complied within the stipulated time given by the HSE inspectors / the PM/CS representative. representative.
The Contractor shall develop and implement its HSE inspection schedules. The table below sets out the minimum inspections and frequency recommended to be carried out at Site.
Sl No.
1
Item to be inspected
a. Personal (P.P.E)
Protective
Equipment
b. Vehicle / M Machinery achinery conditions c. Housekeeping at site
Frequency of Inspection
Internal / External
Daily
Internal
By Whom
a. HSE team
b. Operator c. HSE team
d. Hygiene Facilities d. HSE team
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Item to be inspected
Frequency of Inspection
Internal / External
e. Cranes etc. 2
a. Crane and Inspections
Whom
e. Operator lifting
equipment
Weekly
Internal
b. Site safety inspections
a. Crane coordinator
b. HSE Off / Eng Eng
c. Health and hygiene facilities
c. HSE team
d. Excavations
d. HSE Off / Eng Eng
e. Scaffoldings
3
By
e. Scaffolding Inspector
a. Site senior management tour
Monthly
Internal
a. Senior Director
Manager
/
b. HSE In charge
b. Monthly Site H HSE SE aud audits its
c. Electrical Eng. d. Workshop In charge
c. Electrical installations and tools d. Work shop / stores facilities
e. Fire Coordinator
e. Fire fighting equipment
f. Plant Coordinator
f. Plant and equipment
g. HSE team
g. Environmental audits
h. HSE team
h. Site office establishments 4
a. Annual HSE audits
Yearly
Internal
a. HSE Auditor
5
a. External HSE audits
Yearly
External
a. 3rd party accredited HSE auditor
6
a. Lifting tools and tackles
Half yearly
External
a. 3rd party
7
b. Crane and inspections
Annual
External
b. 3rd party
lifting
equipment
c. Air receivers, boilers, pressure vessels
c. 3rd party
d. Firefighting equipment d. 3rd party
Project HSE Audits:
The Contractor shall arrange and conduct all the necessary audits on the Works and the Project as prescribed by this Section 3 Section 3 jointly jointly with the Employer, the PM/CS and other consultants appointed by the Employer for the
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Project, as required and appropriate. The audits will focus on management compliance and effectiveness of the HSE management plans, method statements, risk assessments and procedures, and any associated documents.
The following audits shall be conducted for the Project:
a)
1st Party Audits : To be carried out internally by the Contractor’s HSE systems and that of the Subcontractors’ systems;
Manager / staff on both their own
b)
2 nd Party Audits: To be conducted by the PM/CS on the Contractor’s HSE systems and records;
c)
3rd Party Audits : To be conducted by the Employer on the PM/CS’s and the Contractor ’s ’s HSE systems, or conducted by external third parties to ensure e nsure ISO compliance for an accredited company.
If any NCRs raised during the audit are still open during the interim claim for progress payment stage, the PM/CS shall be entitled to deduct an estimated amount of the cost of rectifying each NCR works from the payment certificates.
The Contractor shall prepare and submit to the PM/CS, and copy to the Employer, daily, weekly and monthly reports of all HSE activities on Site.
3.1.17. 3.1. 17. S toppag e of Work Wor k , Vi olations and Notices Notic es :
The PM/CS shall have the right to stop any work if, in its opinion, the work is being carried out in such a way that may cause accidents and/or endanger the safety of any persons and / or property, and / or equipments. In such event, the PM/CS shall accordingly notify the Contractor in writing of such stop work order and include in the notice details of the hazards and possible injury / accident which led to the stop work order. The Contractor shall not proceed with the work until it has rectified the situation and/or eliminated the danger to the satisfaction of Consultants.
The Contractor shall not be entitled to any additional time and payment arising from or in connection with the stoppage of work due to safety reasons.
using Form No. SPM/HS/AMS/006/00 (Asset Action Management System (AMS) (AMS) improvement notices notices using Management System) included below under this Section 3 Section 3 shall be issued to the Contractor for action within the specified timescale. AMS notice shall normally be used to record the close out of significant HSE violations and / or identified hazards. AMS notice will be raised by the PM/CS and issued to the Contractor. AMS notice shall include a description of the issue and suggested remedial action. Where possible, the AMS notice will include relevant photographs of the violation.
Safety Violation Report (SVR) (SVR) prohibition notices using using Form No. SPM/HS/SVR/005/00 (Safety Violation Report) included below under this Section Section 3 shall only be issued to the Contractor for persistent failure to close issues raised on the AMS notice, or as a stop work order for work in progress identified as life threatening. In such circumstance, the Contractor shall be verbally advised by PM/CS to stop work and the SVR notice shall be issued by the PM/CS to the Contractor at the earliest possible time following the stop work order. SVR notice will be
raised by the PM/CS and issued to the Contractor. SVR notice shall include a detailed description of the issue and minimum remedial action. Where possible, the SVR notice will include relevant photographs of the violation.
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The PM/CS shall not permit highly unsafe work to re-commence, regardless of cost or delay, until the necessary and required HSE controls are in place.
3.1.18. 3.1. 18. Di s ci plinary plinar y Prog P rog ram a and nd HS E A wards : The Contractor shall have its i ts own disciplinary program for its and its Subcontractors workers and employees who breach safety rules consistently. The disciplinary system should not exist primarily to punish the workers and employees. Its purpose should be to control the work environment so that the workers and employees are protected and accidents are prevented.
A disciplinary system helps ensure workplace s safety afety and he health alth by le letting tting the company’s workers and employees e mployees know what is expected of them. It provides workers and employees with opportunities to correct their behavior before an accident happens.
HSE awards shall be distributed to the staff and workers on monthly basis for outstanding performance in the areas of HSE.
3.1.19. 3.1. 19. In Inci ci dent Repor R eporting ting and Inves tig ation:
The Contractor shall immediately notify and report all significant incidents to the PM/CS. The PM/CS shall immediately notify all major and significant incidents to the Employer’s Project Manager .
The Employer’s Project Manager shall shall further notify the Employer’s SVP/VP Projects and the HSE Manager for information and necessary actions. Definitions and categories of incidents are set out in Annexure No. SPM/Annexure 02 (Definitions and Categories of Incidents) included below under this Section Section 3 for reference and implementation.
The Contractor shall send a notification report of fatalities, major injuries, multiple injuries, potential lost time accidents or any incident which could have resulted in any of these injuries or in serious damage or loss to plant, equipment or structure, immediately or on the same day of such incident to the PM/CS in accordance with Form No. SPM/HS/IRN/001/00 (Incident Report Notification) included below under u nder this Section 3 Section 3 .
The Contractor shall forward a detailed Incident report within 07 days of the date of the incident first occurred to the PM/CS in accordance with Form No. SPM/HS/AIR/002/00 (Accident/Incident Report) included below under this Section Section 3. The PM/CS shall review and forward all incident reports to the Employer.
The PM/CS and the Contractor shall allocate sufficient resources to the investigation of any incident in order to determine the root cause(s) and prepare improvement recommendations. Following an incident, the Contractor shall be responsible, if necessary, to contact the insurance company(ies) who may require an independent investigation of such incident.
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3.1.20. 3.1. 20. In Inci ci dent Revi R evi ew Meeting :
Any incidents resulting in major injuries, loss of life or significant property damage will require a detailed investigation by the Contractor. An incident review meeting shall be arranged by the PM/CS within 24 hours of the occurrence of any major incident resulting in loss of life or significant property damage. The PM/CS and its HSE representative shall attend incident review meetings. The Contractor shall present all relevant facts and findings at the incident review meeting.
3.1.21. 3.1. 21. E merg ency C ontacts :
The Contractor shall install information boards in various locations on Site to display emergency contacts, including:
Names of personnel personnel on site - nurse who are First Aid / CPR CPR Trained
Nearest hospital or medical center
Police / Ambulance / Fire brigade
Project HSE in charge
Contractor’s Project Manager
The PM/CS’s representative (The Resident PM/CS)
Telephone or radio communication equipment shall be available for emergency emergency calls. A suitable vehicle shall be available on Site at all times during the execution of any works for emergency transport.
3.1.22. 3.1. 22. HS E R eg is ters
The Contractor shall maintain the following registers, as a minimum, on the Site for all parties reference and monitoring:
First aid register
Incident register
Permit-to-work register
Risk assessment register
Plant and equipment register
Hazardous substances register
Lifting equipment and gear register
Abrasive wheel register
HSE NCR register
Tool box talks register
HSE induction register
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Other relevant registers (as advised by the PM/CS)
3.1.23. 3.1. 23. HS E Monthly Docu D ocument ment Revi R eview ew
The Contractor shall carry out a monthly HSE document review of the HSE records to review compliance with legal and other requirements.
Typical HSE documents for periodic review include, but are not limited to:
HSE Inspection Records
HSE Induction Records
HSE Training and Tool Box Talk Records
HSE Meeting Minutes
HSE Audit Reports
3rd Party Test / Inspection Certificates (e.g. lifting equipment, site plant)
Operator Licenses (3rd party training certificates, driving licenses)
Plant, Tool and Equipment Maintenance Records
Permit Records
General Incident Reports and Medical Treatment Records
COSHH / MSDS Records
Waste Collection / Disposal Records
The Contractor shall ensure that the above information is maintained in the Project HSE records and made available to the PM/CS’s representative on request.
3.1.24. 3.1. 24. P roj ect HS E Meeting :
A weekly or bi-weekly HSE meeting shall be arranged, chaired by the PM/CS’s HSE representative. The frequency (weekly or bi-weekly) of this meeting shall be subject to the size and scope of the Project. The following personnel shall be required to attend atten d the Project HSE meeting, as a minimum:
The PM/CS’s Resident PM/CS and/or HSE Representative.
The Contractor’s Project Manager and/or HSE Manager / PM/CS / Officer
The Project HSE meetings shall be recorded in accordance with Form No. SPM/HS/AMM/007/00 (Agenda/Minutes Project HSE Meeting) included below under this Section Section 3 and minutes prepared by PM/CS. The PM/CS shall issue the minutes to the attendees and all relevant parties including the Employer.
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3.1.25. 3.1. 25. HS E S ubmitta ubmi ttals ls to E mployer
The Contractor shall prepare its HSE Plan which shall incorporate the Employer HSE reporting requirements. This shall be prepared utilizing the Project HSE monthly report in accordance with Form No. SPM/HS/MSR/008/00 (Project Monthly HSE Report) included below under this Section Section 3. 3. The The report shall be issued to the PM/CS and copy to the Employer. The Project HSE monthly report report shall be prepared within 1 week of the end of o f each month and submitted to the PM/CS and copy to the Employer.
The Project HSE monthly report shall include the following fo llowing information, as a minimum:
Manpower / Man-hours worked
Number of fatal or permanently disabling injuries
Number of temporarily disabling injuries
Number of medical treatment / restricted work cases
Number of first aid cases / occupational illness cases
Number of dangerous occurrences (significant non-injury events)
Number of environmental incidents
Other HSE monthly report submissions are detailed in Section 6.4.4. Section 6.4.4.
When the Employer requires an additional specific HSE report from the Contractor, the Contractor shall issue such HSE report(s) to the Employer, and copy to the PM/CS.
3.2.
Occup Oc cupational ational Health, Health, Welfare Welf are and S ecuri ecu ri ty
3.2.1. 3.2. 1.
Health and Medic al A rr ang ements
Any person who has impaired vision, impaired physical health, mental health or an infectious disease shall not be allowed into the Site.
The Contractor shall have emergency first aid facilities available at the Site in compliance with the local authorities’ rules and regulations. The name of trained first aider(s) shall be promptly displayed throughout the Site. The Contractor shall provide and ensure that full time trained first aider(s) are available at Site at all times (for day and night shifts) whenever any work is being performed based on tthe he following requirements: -
a)
If the number of persons on Site ex exceeds ceeds 5 numbers numbers,, the Contractor shall provide at le least ast one fully trained first aider to be present full-time on Site.
b)
If the number of persons on Site ex exceeds ceeds 150 num numbers, bers, the Contractor shall provide an additional additional first aider to be present full-time on Site.
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Thereafter, for every sub subsequent sequent additional 15 150 0 persons working on Site, the Contractor Contractor shall provide one additional first aider to be present full-time on Site.
All first aiders must have completed completed a locally approved course of training, typically an internationally internationally recognized 3 day course on first aid. The first aiders shall also be required to undertake a refresher course every year and will require re-certification after three years.
Where there are more than 500 persons on Site, the Contractor shall provide a resident site nurse to be present full-time on Site. The site nurse n urse shall be provided with an air ai r conditioned medical station. This shall be a private room or cabin. The site nurse may not issue prescription drugs, but shall be qualified and registered with the relevant local authorities to work as a nurse. The Contractor shall submit to the PM/CS evidence of qualification, certificate and experience of the site nurse n urse / first-aider.
First aid boxes shall be provided and maintained throughout the Site in compliance with the relevant local authorities’ regulations and requirements and the PM/CS’s instructions. The size of first aid boxes shall be in line with the number of workers in the work area. The contents of the first aid boxes shall comply with specific local authorities’ regulations and requirements and the PM/CS’s instructions. The Contractor shall prepare and maintain first aid register in the first aid center to record details of any injury, such as name of the injured, date and time, type or nature if injury or illness, first-aid or o r treatment given, and references to hospitals if made any. a ny.
3.2.2. 3.2. 2.
A lcohol lcoh ol and and Non-P Non -Pres res cr ipti on Dr ug s
Alcohol and Non-prescription Non-prescription drugs shall not be permitted on Site.
3.2.3. 3.2. 3.
S ite Welfare Welfar e Faci liti lities es
An adequate and readily accessible supply of drinking water shall be provided by the Contractor. Cool drinking water must be provided in site offices and at suitable points such as rest and eating areas and shall be marked
‘drinking water’ using the applic able languages required. The Contractor shall install water filters and ensure that water storage tanks are cleaned and maintained.
Toilet and washing facilities shall be provided before the commencement of work and shall be maintained, by the Contractor, to a standard acceptable to local l ocal authorities’ regulations.
Rooms containing washing facilities shall have sufficient ventilation and lighting.
Sanitary facilities (toilets / urinals) must be under cover, partitioned from each other and have doors with fastenings. Urinals must be suitably screened. The Contractor shall provide sanitary facilities to include at least 1 WC and 1 urinal for every 25 persons on Site.
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Adequate rest area shall be provided to workers to protect them from sun, wind and rain. The Contractor shall ensure that all persons on Site do not rest or sleep at the work place, where many safety hazards exist.
The Contractor shall provide sufficient and conveniently accessible mess areas for all construction workers (including its Subcontractors) on Site. Mess areas located external to the building / structure should be enclosed, free of significant dust ingress and air conditioned where local temperatures would pose a risk.
Mess areas shall be fitted out with tables and benches. The number of tables and benches must be sufficient to allow every workers/person to sit at a table while eating food. The consumption of food shall be restricted to the mess area.
No cooking and canteen shall be allowed on Site without the Employer’s approval. If the Contractor requires a full canteen with kitchen facilities for preparing food, it shall prepare and submit a written proposal to the Employer, and copy to the PM/CS, for consideration and approval. Subject to the Employer’s written approval, the proposed canteen shall comply with the relevant local authorities’ food safety regulations. The Contractor acknowledges and agrees that the Employer may itself or appoint a third party to set-up and operate a canteen with kitchen facilities at the Site. In the event that the Employer or through a third party sets up and operate a canteen with kitchen facilities at the Site, the Contractor shall: a)
purchase meals (at the m minimum inimum lunch meal) from the canteen for its workers at the Contractor’s own cost;
b)
ensure that its Subcontractors also purchase meals (at the minimum lunc lunch h meals) for their workers from the canteen at the Subcontractors’ costs.
c)
not be allowed to bring any food for lunch m meals eals to the Site;
d)
ensure that its and its Subcontractors’ workers do not bring any food for lunch meals to the Site.
Suitable pest control measures shall be implemented in all sanitary conveniences, mess areas and other site areas. Pest control measures shall only be carried out by suitably competent persons / subcontractors. Facilities shall not be used when hazardous pest control substances are being applied.
3.2.4. 3.2. 4.
Manual Handli ng :
The Contractor shall ensure that no worker lifts any material, article, tool or appliances by hand or carries such items overhead or over his back or shoulders if such items exceed the weights as prescribed in the relevant local authorities’ regulations with regard to the subject matter, unless he is aided by another worker or device.
3.2.5. 3.2. 5.
Noi s e a and nd Vi bration
The Contractor shall consider noise and vibration as an environmental constraint in his design (to the extent provided for by the Contract), planning and execution of the Works and shall when requested by the PM/CS or the Employer provide evidence to demonstrate that it has taken into consideration any action required to prevent or minimie noise and vibration pollution in the design, planning and execution of the Works. W orks. The Contractor shall, at his own cost and expense, take all appropriate measures to ensure that work carried out by the Contractor and by its Subcontractors, whether on or off the Site, will not cause any unnecessary or excessive noise which may disturb the occupants of any nearby dwellings, schools, hospitals, or premises with similar sensitivity to noise as per local authorities’ regulations.
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Ear protection zones shall be clearly marked by the Contractor. The Contractor must ensure that its and its Subcontractors employees are provided with and use appropriate hearing protection when working in these zones.
If the Contractor brings plant or machinery into the Site, it must ensure that noise levels produced by such plant or machinery are as low as possible. Where noise levels from the operations of such plant or machinery exceeds 85 db (A), the Contractor shall provide all employees involved in the operation of such plant or machinery with suitable and approved hearing protection.
3.2.6. 3.2. 6.
Ventilation Ven tilation and Illumination
The Contractor shall provide and maintain adequate fresh air and ventilation throughout the work site, in order to avoid bad or harmful h armful exhaust fumes, changes of temperature or excessive humidity as per the local authorities’ regulations.
In all confined area the fresh air supply shall not be less than 6m3/min for each worker working in any such confined area and the free air flow movement inside such confined area shall not be less than 9m3/min. The oxygen level shall not be less l ess than 19.5% in any working environment.
The Contractor shall take every effort to illuminate the work site as per the local authorities’ regulations. The Contractor shall conduct a weekly illumination monitoring by lux meter for all the working areas on Site.
3.2.7. 3.2. 7.
Heat Stres S tres s at Wor k and Wi ndy C ondi tions
The Contractor shall ensure that all workers on Site are protected during hot weather conditions with suitable body outfits and sufficient amount of shades to protect them. Heat stress is a significant occupational problem during hot weather conditions. The Contractor shall ensure safe working environment in the workplace. The Contractor’s supervisors must look-out for early signs of heat stress in any of the workers on Site, and relieve such workers from performing any work and provide appropriate treatment.
The Contractor shall provide rest breaks to the workers depending on the weather conditions. The Contractor shall plan work schedules to help the workers adapt to the heat for better acclimatization. The Contractor shall ensure adequate cool drinking water is available at Site.
During high wind, special precautions shall be taken for all works. When the wind speed exceeds 60 km/hr at Jib level for tower cranes, the cranes shall not be used for lifting. If the wind velocity exceeds 70 km/hr the crane must be placed in out of service mode.
The Contractor shall have in place a system to warn all the workers that are working at high levels / other risky environment of any windy condition and to instruct the workers to cease all works at such areas until the weather condition improves.
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3.2.8. 3.2. 8.
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S ite Temporary Tempor ary S truc tures
Temporary structures such as offices, stores, workshops, laboratories and guard houses shall be of safe construction. In situ constructed or prefabricated structures shall be structurally sound and constructed from nonhazardous and non-flammable materials.
Electrical supply and distribution for temporary structures shall be in accordance with BS 7671 and shall be tested and commissioned by a qualified and competent person.
The Contractor shall also prepare and submit to the PM/CS for approval a fire safety plan which shall include fire prevention and protection requirements for temporary structures. The Contractor shall ensure that suitable and sufficient firefighting equipment is provided and maintained for temporary structures.
All doors must be self-closing self-closing and must b be e hung to open in the direction of escape. escape. All doors used as an escape route must always be kept unlocked when the premises is occupied.
Pedestrian access / egress for both normal use and escape route shall be pla planned nned and installed for all temporary structures.
Temporary structures shall have adequate ventilation and natural light. Temporary offices must be adequately screened against insect / pests. The Contractor shall carry out routine pest control at the work site and all temporary structures including the temporary offices, sheds, etc. to ensure the Site is pest free.
3.2.9. 3.2. 9.
Off Offic ic e Safety S afety
Permanent and temporary office buildings shall provide a safe place of work for the occupants. While office environments are considered low risk, the following issues shall be addressed by the Contractor or organiation responsible for temporary buildings. The Contractor’s fire and emergency plan shall include all offices.
Electrical wiring shall comply with local authorities’ electrical regulations or BS 7671. BS 7671 shall be used where national regulations are deemed inadequate. Sockets and switches shall comply with national electrical regulations or BS 7671 where national regulations are deemed inadequate. Electrical systems shall be maintained by a qualified and competent person. Air conditioning or heating systems shall be maintained by a qualified and competent person.
Steps / staircases shall comply with the following:- a)
Riser shall not be mor more e than 7 inch inches es (178 mm) high;
b)
Tread shall have a minimum of 10.6 inches (26 (269 9 mm) wide, and
c)
pitch shall not be more that 30 degrees.
Staircases with more than 3 steps shall have a handrail.
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General office equipment, including electrical equipment, shall be maintained in good working condition and shall be serviced in accordance with the manufacturer’s or hire company’s recommendations. The Contractor shall provide and maintain adequate welfare facilities at all times. Toilet, washing and first aid facilities shall comply
with the local authorities’ regulations and requirements and the requirements set out in this Manual. Emergency exits including doorways and access routes shall be clearly marked and provided with emergency lighting.
3.2.10. 3.2. 10. S ecuri ecu ri ty Arr A rr ang ements and Si te Perimeter Per imeter F encing enc ing
Before commencement of any works on Site, the Contractor shall ensure that all its and its Subcontractors workers engaged to work on the Site are issued with ID card / security pass for entry to the Site.
ID card / security passes shall always be carried on the Site and shall be shown to any of the PM/CS ’s or the Employer’s representative on request. The PM/CS reserves the right to remove any of the Contractor or its Subcontractor’s worker from the Site for willful or repeated breaches or misconduct. The Contractor shall ensure that its security personnel routinely inspect the vehicles, to ensure that the vehicles are properly insured and registered as per local laws , driver’s license, vehicle helper, condition of the vehicle vehicl e etc.
All authorized visitors must report at the site office and shall be aware of basic site rules as briefly described in Annexure No. SPM/Annexure SPM/Annexure 01 (Basic Site Safety Rules) included below under this Section Section 3. 3. The The Contractor shall provide each visitor helmet and other PPEs, namely safety shoes, reflective jacket, respiratory protection etc. as per requirement of the Site. All visitors shall be accompanied at all times by a responsible member of the
Contractor’s site personnel. The Contractor shall be fully responsible for all visitors’ safety and health within the Site.
Fencing shall be constructed with suitable materials to withstand all weather conditions, unless otherwise stated elsewhere in the Contract the fencing shall be constructed of steel. The general specifications for fencing / barricades shall comply with the following:
a)
The minimum height shall be 2m.
b)
The fence shall not be easily cli climbable, mbable, especially for the fence constr constructed ucted around m materials aterials storage areas.
c)
All support posts shall be securely anchored.
d)
Properly painted and maintained.
e)
The ground must be leveled w with ith all fencing being straight and with level tops.
3.3.
S afety at S ite Work Wo rk s
3.3.1. 3.3. 1.
A cc es s / E g res s
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Do not block recognized gangways and access ways unless a clear and safe diversion has been provided. All access ways shall be identified and marked clearly on site layout drawings before any work commences commences or any changes made on the Site.
3.3.2. 3.3. 2.
A bras iv ive e wheels
The Contractor must ensure that any of its or its Subcontractors’ workers, authorized to change abrasive wheels, have attended appropriate training to perform such work. Details of each worker’s trained must be entered in the abrasive wheels register kept on Site. The Contractor must produce the worker’s training certificates and registers on the PM/CS’s request.
Machines used to drive abrasive wheels must be in good working condition and properly guarded. Pedestal or bench mounted grinders must have an emergency stop button and be fitted with a properly adjusted tool rest. All hand held grinders shall have a ‘Dead Man ‘switch. Eye protection must be used while working on machines with abrasive wheels.
3.3.3. 3.3. 3.
A s bes tos
Asbestos shall not be used. Demolishing works where asbestos is present must be conducted with strict adherence to the local laws applicable to asbestos. Any work must be authorized by the PM/CS, and shall on only ly be conducted by the Contractor’s or it Subcontractor’s Subcontractor’s workers trained and licensed to work work with asbestos. An asbestos abatement plan shall be developed that defines all required personal protective equipment and decontamination protocols.
3.3.4. 3.3. 4.
C artri dg e Operated Fi xi ng Tools
If the Contractor or its Subcontractor intends to use cartridge operated fixing tools, it must prepare and submit to the PM/CS for approval a work method statement detailing the following:
a)
Authorized users.
b)
Training given.
c)
Storage arrangement for machines and cartridges.
d)
Control measures for issue and return of equipment.
e)
Limitations on the type of work undertaken.
f)
Safety precautions required during use.
g)
Means by which spent cartridges shall be disposed.
h)
Type of cartridges to be used.
The operators of the cartridge operated fixing tools must be trained and authorized to use such tools.
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3.3.5. 3.3. 5.
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C ompres s ed Ai r
All air receivers and compress compressors ors shall be in goo good d working condition and properly maintained. Air receivers receivers shall be individually identified and marked with their safe working pressure. Air receivers/compressors shall be inspected according to the local rules and regulations.
All air receivers must be fitted with a properly set pressure relief valve. Air receivers shall be examined and the pressure relief valve tested by an independent examiner at yearly intervals. All compressed air fittings shall be protected with whip checks to prevent them from whipping should the coupling be broken.
3.3.6. 3.3. 6.
Demoli tion
The Contractor shall ensure that all demolition works, if any, be carried out in a controlled manner and supervised by experienced and competent personnel. The Contractor shall be responsible to obtain all necessary permits and NOCs from all the relevant local l ocal authorities for any demolition works.
All glass or similar materials or articles in exterior openings are removed before commencing commencing any demolition demolition work and all water, steam, electric, gas and other similar supply lines are put-off put -off and such lines so located or capped with substantial coverings so as to protect it from damage and to afford safety to the building workers and public.
Examine the walls of all structures adjacent to the structure to be demolished to determine thickness, method of support to such adjacent structures. No demolishing work shall be performed if the adjacent structure seems to be unsafe unless and until remedial measures, such as sheet piling, shoring, bracing or similar means are constructed to ensure safety and stability of the adjacent adj acent structure from collapsing.
Debris / bricks and other materials or articles shall be removed by enclosed tilted passage, covered chutes, covered buckets or hoists or any other safe means. No person other than building workers or other persons essential to the operation of demolition work shall be permitted to enter a zone of demolition and the area must be adequately barricaded to prevent any unauthorized entry.
3.3.7. 3.3. 7.
E lectric lectr ic ity
The Contractor must not interfere with or work on any electrical installations or equipment without the PM/CS ’s written consent. All electrical installations and equipment must conform to the local authorities’ regulations. No temporary electrical supply shall be installed or modified without the PM/CS’s written consent.
When the Contractor carries out any work in the vicinity of electrical equipment it must take all necessary precautions to avoid accidental contact with live conductors, limited access permit, permit to work etc. All equipment must be treated as “live” unless isolated/locked off and tagged. All tempo rary electrical facilities shall
conform to the local authorities’ rules and regulations.
Only a competent and qualified electrician may carry out repair or installation of any electrical equipment. All tool, plant or equipment exceeding 110 volts shall be connected to an earth leakage circuit breaker (ELCB). All
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temporary cables shall be, wherever possible, raised above the ground. All cables shall be in good operating condition and any joints in the cable must be made with proprietary joining systems.
Portable lighting shall have the lamps protected by cages. Check for defective cables, plugs and sockets. Use the correct fuses.
All electrical power tools shall be in good operating condition and fi fitt for use. Switch off the tools before making repairs or adjustments. All junction boxes and distribution boards (DB’s) must be covered and protected and weather proof.
Before commencing any electrical works, the Contractor’s electrical supervisor shall be responsible to conduct tool box talk related to such job task.
All electrical rotating equipment must have safety devices/guards. Trained first aider (especially electric shock first aid) must be available on the Site at all times. Use appropriate PPE like rubber soled shoes, insulated hand gloves and rubber mats if it i t is absolutely necessary to work in wet conditions (for life saving situations).
3.3.8. 3.3. 8.
E xc avations
The Contractor shall not commence any excavation work without valid excavation permits obtained from the relevant local authorities.
Where “live” services are present, hand excavation must be carried out until the location of the service has been identified and made safe. No ‘sharp’ tools, that is picks, crowbars, metal spades shall be used for hand excavation.
The Contractor shall ensure that necessary clearances are obtained from the concerned local government departments such as electricity board, local authorities, etc. which may interfere inte rfere with site excavation works etc. before commencing any excavation e xcavation works.
No machine excavation shall be allowed within 5 meters of buried services.
The Contractor must erect suitable hard edge protection (i.e. guardrails) around excavation or openings. At night, sufficient number of warning lamps must be provided to warn the workers of any excavations, openings or obstructions near or on roadways and walkways. Guardrails shall not be bunting, tape or string.
All excavation excavation work to a depth greater than 1 meter must be properly shor shored, ed, fenced, or sloped back to any angle of at least 45º. In places where sloping cannot be provided, other suitable shoring/shielding methods shall be employed.
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All excavations to a depth of greater than 1 meter must be provided with proper ladder access point. The Contractor shall ensure that its or its Subcontractors’ workers use proper access egress when working in trenches or pits.
The Contractor must not allow its or its Subcontractors’ workers work in any excavation, pits or trenches unless it is considered safe to do so by the Contractor’s supervisor. The Contractor mus t ensure that its or its
Subcontractors’ work do not interfere with or alter the positioning of supports in excavations, pits or trenches unless authorized to do so.
The Contractor shall ensure that: a)
all excavation, pits and tr trenches enches ar are e clean, c clear lear and free fr from om rubbish at all times. times.
b)
Spoil/excess materials are stock piled 1.5 meters away from the edge of the excavation, excavation, pits or or trenches.
c)
working area areas s above and alongside pits, trenches or exc excavations avations are clear of objects or loose mater materials. ials.
3.3.9. 3.3. 9.
E xp xplos los iv ives es
No explosives shall be allowed on Site other than cartridges used in cartridge operated fixing tools.
3.3.10. 3.3. 10. Fi re
The Contractor must ensure that adequate fire precautions are taken while carrying out any activities on Site, especially where these activities involve hot work (such as burning, welding, grinding or the use of other naked flame). Where there is a high fire risk or a risk of injury i njury to other workers through sparks or hot slag, the area shall be shielded with appropriate flame retardant blanket or provide additional fire fighting means and nominate a dedicated firewatcher.
The Contractor must ensure that i ts and its Subcontractors’ employees are aware of the correct procedures to be followed in the event ofparticipate a fire alarm/evacuation situation. The Contractor must ensure that its and its Subcontractors’ employees fully in any evacuation exercise.
The Contractor’s offices/cabins shall have at least one fire extinguisher located at each access / exit door. No point within any office / cabin shall be more than 20 meters from a fire extinguisher.
All combustible materials shall be cleared from the area before any welding, cutting or burning shall be carried out.
The Contractor must provide and ensure a fire fighting team is available on Site at all times to attend any emergency cases (“Plan in advance – – You won’t have time when fire breaks out”) .
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The Contractor shall ensure that construction site is provided with fire extinguishing equipment sufficient to extinguish any probable fire at construction site. An adequate water supply is provided at ample pressure as per the local authorities’ regulations.
Suitable means of escape shall be provided with a maximum travel distance to a fire exit must not exceed 18 m for a single exit and 45 m for multiple exits. All doors must be self closing type and shall be hung to open in the direction of escape.
As a minimum 1 no. 6 kg dry chemical powder and 1 no. carbon dioxide portable fire extinguishers shall be provided near each fire exit doors. Fire extinguishers shall be checked and certified by authorized third party organization at least once per year. The Contractor shall ensure that all the fire extinguishers are properly recharged and maintained.
All fire extinguishers and fire fighting system shall conform to the local authorities’ regulations and/or NFPA standards.
All vehicles / lifting appliances’ driver cabin shall be provided with a suitable portable fire extinguisher.
The Contractor shall also give consideration to the provision of adequate fire fighting arrangements within the underground area / confined area including the provision of fire service compatible hose connections and emergency lighting.
Combustible scrap and other construction debris shall be disposed off site on a regular basis. Every fire, including those that have been extinguished by the Contractor ’s ’s or its Subcontractor’s personnel, shall be reported to the PM/CS and the Employer.
3.3.11. 3.3. 11. Floor Floo r Opening Open ing s
All floor openings shall be covered and effective effective barrier erected (i.e. hard barrier barrier e.g. scaffold tube) or otherwise adequately protected to prevent persons falling. Covers shall be secured to prevent movement. Adequate precautions shall be taken to cover floor or other openings to prevent objects falling falli ng through the openings. Timber for covers shall be strong enough to support the weight likely to be placed on it.
3.3.12. 3.3. 12. G ri t B Blasti lasti ng
Grit blasting shall be carried out in an enclosed designated area. Only proper grit blast that is copper slag or other silica free material shall be used. Under no circumstances shall sand be used. Personnel involved in the actual blasting of materials shall be protected by a blast hood which complies with approved standards and includes both respiratory and eye protection.
3.3.13. 3.3. 13. Hazardous Hazardou s s ubs tances
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Hazardous substances include any flammable liquid or any substance likely to give rise to toxic, corrosive, irritant or harmful risk. No hazardous substance shall shall be brought into the Site without the PM/CS’s approval. A copy of the Material Safety Data Sheet (MSDS) for the substance must be submitted to the PM/CS before delivery to Site. The information on MSDS shall be communicated to all personnel by the Contractor through tool box talk meetings or special meetings.
All storage facilities for hazardous substances must be des designated ignated and clearly marked and must must be approved by the PM/CS. Substances delivered to the Site shall: a)
be kept to a minimum,
b)
be securely locked and fenced off,
c)
have appropriate warning notices affixed to the storage facility,
d)
have ‘No Smoking’ notice affixed to the storage facility where f lammable substances are stored,
e)
have fire-fighting extinguishers extinguishers (appropriate to the substance) and other emergenc emergency y equipment, including spill equipment located nearby the containment area.
All storage tanks, drums stores, loading pads, and areas, and work locations where dangerous goods are used and transferred must to prevent contamination with a secondary containment Bund construction must bebe in bund accordance withground/soil the local authorities’ regulations. All containers holdingfacility. haz ardous substances must have their lids replaced as soon as they are not n ot in use. Only small quantities shall be removed
from the approved store at any one time. It is the Contractor’s responsibility to ensure that users of substances are properly informed, instructed and trained in the hazards and control measures to be used.
Diesel storage facilities: Diesel shall be kept to minimum on the site. If it is required to store diesel in sufficient large quantities, then storage facility shall conform to the following safety precautions: a.
Proper concrete bund shall be prov provided ided around the dies diesel el storage tank.
b.
Bund shall be constructed constructed with a minimum c capacity apacity of 110% of the volume of the diesel storage storage tank.
c.
No electrical connections shall be m made ade inside the bund area.
d.
Loading and unloading area shall be concreted to prev prevent ent s soil oil contamination. contamination.
e.
Any chemical chemical drum drums s or other haz hazardous ardous liquid waste s shall hall be provided with drip trays.
3.3.14. 3.3. 14. Hot Work Wo rk (G eneral) ener al)
Hot work is defined as any work which will generate sparks or flames which can ignite a flammable gas or other flammable substances, which include welding, grinding, cutting, brazing etc. A permit must be issued before commencement of any HOT WORK. In areas of high fire risk a dedicated trained firewatcher shall be positioned at the worksite or risk area. All slag and sparks must be contained within the immediate work area.
Flammable/hazardous material must be cleared and removed from the work area to at least 10m radius away. Temporary fabrication shelters must be of flame retardant material. Welding and burning on certain materials may give rise to hazardous fumes. In certain areas local exhaust ventilation must be used as agreed between the Contractor and the PM/CS. In other more open areas respiratory protective protective equipment shall be worn. Cutting of drums will be by cold work only. ARC shields/screens to be provided. Eye protection, gloves and flame retardant, overall etc. must be provided to the operators of the welding tools.
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3.3.15. 3.3. 15. Hous Hou s ekeepin ek eepingg
The Contractor must keep its work areas tidy and not allow rubbish, scrap or surplus materials to accumulate. Flammable rubbish must be disposed of and removed from the Site at the end of each shift, or more regularly if necessary.
Different types of wastes shall not be mixed together. Separate storage bins must be allotted for wastes like: paper, wood, chemical/paint/oil containers, plastic, metals, general etc.
It is the Contractor’s responsibility to ensure that all wastes are removed from the Site and disposed at designated dumping ground as per the local authorities regulations and requirements. Hazardous wastes must be properly contained, identified and segregated from other waste.
It shall be the responsibility of the Contractor to ensure that a dedicated housekeeping crew be allocated to keep work areas and temporary facilities clean and tidy. The numbers involved in the housekeeping crew shall be dependent upon the type and number of personnel employed to carry out the work. In any case, Site shall be kept clean and tidyofatwork all times.
If the Contractor fails to keep the Site in a clean and tidy condition, the Employer shall reserve the right to appoint a third party to carry out the cleaning and housekeeping works of the Site and all costs and expenses incurred by the Employer shall be back-charged to the Contractor accordingly.
3.3.16. 3.3. 16. Lo Lock ck out / Tag out
The Contractor shall ensure full compliance with lockout and tag out requirements for all work on electrical circuits, installed electrical apparatus and electrical machinery.
3.3.17. 3.3. 17. Ladder s
All ladders shall be of a material that is not electrically conductive. Only properly manufactured manufactured ladders shall be used on Site. Site assembled ladders of nailed timbers shall not be permitted. Ladders must be in good condition and free from defects like broken rungs, split stiles. Ladders must not be painted to hide defects.
Ladders must: Be securely fastened at the top. Be properly positioned at the base. Extend at least 1 meter (5 rungs) above the working platform. Be at a distance of 300mm (1 foot) out for every 1.2m (4 feet) vertical drop.
3.3.18. 3.3. 18. Li fting ftin g E quipment qui pment and and G ears .
All lifting equipment used by the Contractor must be tested and examined and have a valid certificate issued by the relevant local authorities or approved agencies. Copies of all test and examination certificates must be
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submitted to the PM/CS. Equipment must be properly marked with an identification number and safe working load. Defective lifting equipment shall be immediately withdrawn from service.
Ensure each item of lifting l ifting gear is accompanied by a valid certificate and keep all such certificates for examination by the PM/CS. All lifting gear shall be examined by an independent 3rd party examiner at six monthly intervals and all such examinations shall be entered into a register.
All lifting equipment shall be properly supported by a load -bearing member of sufficient strength for the load to be imposed. Where appropriate, beam clamps or proper packing shall be used. The Contractor shall ensure that proper installation, inspection, testing, repair and maintenance of all components, tools, machinery and equipment used for rigging are performed in order to protect the safety of any persons and property on or off site.
All rigging and slinging work is done by or under the direct supervision of a qualified person familiar with the rigging to be used. The assembly shall be certified safe for lifting by a qualified rigger with the necessary compliance and experience of rigging work to make such a pronouncement.
Operator must be certified with having a valid license for lifting operation and rigger must be also certified with valid certification issued by the relevant local authorities or approved agencies.
The Contractor shall ensure that: a)
Lifting operation is planned in details before lifting operation commences.
b)
Risk assessment is carried before lifting oper operation ation commences. commences.
c)
Tool box talk must be conducted by the Contractor’s lifting superv isor to the lifting crew and maintain tool box talk record.
d)
Loads are not slewed over public facilities, roads or w walkways, alkways, unles unless s such areas are barricaded barricaded to prevent entry.
e)
No persons shall be allow allowed ed under a suspended load.
f)
To provide warning signs during lifting operations.
g)
The operator checks the lifting equipment/machinery equipment/machinery a as s per the approved check-list every day before commencement commencem ent of llifting ifting operation.
h)
Only rigger c can an give the s signal ignal to the cra crane ne operator.
i)
Tag line to be used to control the load.
3.3.19. 3.3. 19. Li g hting htin g
The Contractor shall provide adequate lighting, both general background lighting to enable safe access and spot lighting to enable work to be carried out properly and safely. Lighting arrangements shall conform to the local authorities’ regulations and International standards such as OSHA. The Contractor shall also provide lighting to the Employer’s other contractor when instructed by the PM/CS.
Portable lighting shall not exceed 110V and halogen lighting shall not exceed 220V.
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Where there is a risk of explosion, explosion proof lighting shall be used. Work inside confined space may require lower voltage lighting.
3.3.20. 3.3. 20. Machiner Machi neryy and Gen General eral Ar ea G uardi ng
Unauthorized personnel must not operate, interfere or tamper with plant or equipment. Persons authorized to use machines must first check that guards are in position and that any other safety devices like emergency stops are in working order.
All plant or equipment equipment brought into w work ork site mus mustt be properly guarded to prevent injury. No one shall be allowed to remove or install any guard or safety device unless the machinery is stopped and not operated again until the guard or safety device is refitted.
3.3.21. 3.3. 21. Man-R idi ng B ask as k ets
When the carriage of personnel by crane is required, the man riding basket must be suitably tested and have a
current test certificate and clearly marked ‘Man Riding Only’. All wire ropes and other attached lifting equipment must also have an up-to-date certificate.
All cranes used for carrying per personnel sonnel mus mustt be provided with a dea d man’s handle facility to ensure that the brake is applied when the control lever is released. Crane hooks must be fitted with safety latches or equivalent.
At no time shall the crane be allowed to be used in a free fall situation. Cranes must have power lowering capabilities for carrying men. Limit devices must be fitted to the crane to ensure that the carrier cannot be raised above the over hoist limit of the crane. The limit switch must be tested daily before raising persons in the basket.
All persons using to using man-riding baskets be secured inside thethe basket safety harness. The safety harness harness must be secured the master link of must the supporting sling or to hook by of a the crane.
3.3.22. 3.3. 22. Mechani cal Plant and and E qui pment
All mobile equipment like forklifts, cranes, concrete pumps etc., must be inspected before use at Site and shall have a valid test certificate issued by an independent third party agency approved by the local l ocal authorities. Ensure that no one is within the working area of the machine. Before starting work, visually check the work area immediately to make sure that there are no other operations in the vicinity that may interfere with the operation of the equipment. The Contractor shall ensure that the operation of the equipment is guided by a banks man, regarding approaching vehicles or personnel.
3.3.23. 3.3. 23. Maintenance Maintenanc e
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All items of mec mechanical hanical equipm equipment ent transp transported orted to Site s shall hall be in sound working condition and shall be maintained properly. The Contractor shall establish a programme for regular and preventive maintenance of all mechanical equipment, as per the manufacturer’s instructions and ensure that the equipment are maintained and serviced as necessary. The preventive maintenance programme and the name of the Contractor’s employee res ponsible for taking appropriate actions shall be clearly identified.
A safe system of work must exist during all installation, erection, maintenance and repair operations to ensure that no part of the machinery/plant/equipment is set in motion while work is carried out. A safe system of work must exist during all installation, erection, testing, maintenance and repair operations to ensure that no part of the machinery/plant/equipment is energised or becomes live with electrical energy.
No mechanical plant/equipment shall be allowed entry into the Site until it i t has been checked by Contractor’s HSE representative.
3.3.24. 3.3. 24. Overh Ov erhead ead Pr Protectio otection n
The Contractor shall provide overhead protection as mentioned below: a)
Overhead protection protection shall be erected along the periphery of every building which is under construction, and
b)
if the building height will be 15m or more abov above e ground level.
Overhead protection shall be minimum 2m wide and the outer edge shall be 150mm higher than the inner edge and an angle not more than 20 degrees to its horizontal sloping into the building.
Overhead protection shall not be erected more than a height of 5m from the base of the building. Areas of inadvertent hazard of falling of material shall be guarded or barricaded or roped-off thereby by the Contractor.
3.3.25. 3.3. 25. P ers onal Protectiv Pr otective e Equi E qui pment (PP E )
The Contractor shall ensure that its and its Subcontractors’ workers are provided with all necessary protective equipment and that the workers properly wear and store such equipment. The Contractor must ensure that all workers on Site have and wear basic PPE at all times. Basic PPE are as follows: hard hat, safety glass, overall, safety shoes, hand gloves, reflective vests.
Specific PPE are as follows: cotton gloves, rubber gloves, high voltage rubber gloves, leather gloves, welding shield, face shield, dust mask, full body harness, gum boot and disposal overall, in case of emergency – breathing apparatus etc.
The Contractor shall ensure that personal protective equipment is properly maintained in good order and replaced when defective.
The PPE shall comply with the following standards:
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a)
Safety footwear BS 1870 or equivalent
b)
Safety helmets to BS 5240/ E EN N 397 or equivalent
c)
Eye protection to B BS S 2092 G Grade rade 1, or eq equivalent uivalent
d)
Other protective protective clothing glov gloves, es, etc. on tasks where they are required to provide additional protection.
e)
Full body coveralls with long sleeves shall be used by workers.
The use of PPE is an important means of controlling risks involved in various work activities.
3.3.26. 3.3. 26. S ite S tores and Storag S torag e:
Site stores shall be defined. The Contractor shall not store materials on Site access routes / roads or outside of the Site boundary (except for agreed lay down areas). The Contractor shall provide suitable security to ensure that materials and substances are secure from theft or misuse.
Site stores shall be segregated to ensure that flammable liquids and gases and substances hazardous to health are controlled. The Contractor shall provide an air conditioned store for flammable liquids / c hemicals where local temperatures pose a risk of ignition, and a separate external store for flammable gases.
3.3.27. 3.3. 27. S lippi ng , Trippi Tr ippi ng and Falling Hazards
All areas of the Site shall be kept clean and tidy at all times, and any debris, rubbish and excess mate rials removed from the Site on daily basis. Sharp projections or any protruding nails or similar objects shall be suitably guarded or shall even be avoided to make the place safe to work.
The Contractor shall not allow workmen to work or use platforms, scaffolds/passagew scaffolds/passageways ays or any walkways, which have water, oil or similar substances spilt which may cause a slipping hazard, unless it is cleaned off or covered or sanded or saw dusted or make it safe with any suitable material.
Suitable safety net shall be provided at places where material or persons may fall, in accordance with international standards.
3.3.28. 3.3. 28. S afe Use Us e of Harnes s es and Temporary Temporar y Li felines felin es
Where it is not practicable to provide a standard working platform and the working height exceeds 2 meters, safety harnesses must be worn. When working on open steel or erecting / dismantling cantilever or hanging scaffolding a securely attached safely harness and where required inertia reel must be worn.
Safety harnesses must comply with the approved standard (BS.EN 361 or equivalent), and be properly maintained and regularly inspected at monthly intervals. The Contractor shall keep a record of such inspection on Site. It must be a full body harness with chest and leg straps, including hardware must be capable of
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withstanding a tensile loading 22.2kN without cracking, breaking, or taking a permanent deformation. Where a safety harnesses is not adequate the Contractor shall supply an inertia reel. Six monthly examinations of inertia reels shall be carried out by an independent examiner in addition to the normal monthly checks carried out by the Contractor. The workers shall not move a distance of more than 3M (10 feet) horizontally away from the inertia reel secure anchorage point.
Lanyard: The lanyard must be rope or shock-absorbing web lanyard, not to exceed 1.8m in length. The lanyard and all of its components in a fall arrest system must have a minimum tensile strength of 22.2kN. Locking type snap hooks shall be used to connect the lanyard to the harness. The lanyard may be self self-retractable -retractable that allows freedom of movement but protects the worker should a fall occur. A shock-absorbing lanyard will substantially reduce the force created during a fall. The maximum lanyard elongation when resisting a fall must not exceed 1.06m in length.
Lifeline and anchorage: The lifeline can be horizontal or vertical and must have a minimum tensile strength of 22.2kN. Vertical lifelines may only support one worker. The strength of any fall protection system is dependent on a secure attachment point. The attachment point must support a least 22.2kN per person attached to the line, or designed with a safety factor of 2:1.
Rigging: Anchor points should be as high as possible, but shall never be lower than the connection point on the harness. Workers must be tied off in a manner that ensures no lower level or other surfaces are struck during a fall.
Training and Inspection: All persons using a fall protection system must be trained on the safe use of the system including: Proper fit, wear, inspection, limitations, and care of the system. Fall protection systems must be inspected prior to use, at intervals i ntervals as established by the manufacturer.
Rescue: An emergency rescue procedure must be established prior to using any fall arrest system, including selfrescue, outside services, and in-house rescue. The procedure shall outline the equipment to be used for rescue, notification procedures, emergency phone numbers, and responsible personnel. pe rsonnel.
3.3.29. 3.3. 29. S caffolding caffo lding and False Fals e Wor k :
Scaffolds and false work shall be erected and dismantled by trained / competent and certified personnel. All scaffold and false work must be installed by or under the direct supervision of a qualified person familiar with scaffold erection.
The Contractor shall prepare the construction designs, drawings, and design loads for all scaffolds used on Site including forms concrete ceiling supports, platforms used for storage of materials and others, and such design and documents must be approved by the PM/CS, prior to erection of scaffolds. All this information must be kept on Site for inspection purposes.
Scaffolds shall be erected as per approved standards. Scaffolding must not be disturbed or altered by any unauthorized persons. If any erected scaffolding is required to be altered, the Contractor must ensure that such alteration is only carried out by or under the supervision of the scaffolder who erected the scaffolding.
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Before use scaffolding shall be inspected in spected by an approved scaffold inspector who shall complete a scaffolding tag
(“Scafftag”) and secure it in a prominent position at the base of all ladder access points.
Scaffolds shall be inspected at weekly intervals by the scaffold inspector who shall sign and date the Scafftag after each inspection. Scaffolding not considered safe shall have the Scafftag withdrawn and a prominent ‘DO NOT USE’ sign installed and displayed.
A scaffold register shall be kept kept on Site by the scaffold inspector. inspector. The register shall co contain: ntain: a)
Date of first first and subsequent weekly inspections
b)
Individual identification of all s scaffolds caffolds which shall be cr cross oss referen referenced ced to tthe he Scafftag identity number.
c)
Clear name and signature of the authorized sc scaffold affold inspector against each separate scaffold scaffold inspect inspected. ed.
The Contractor is not permitted to erect or carry scaffolding near live overhead electrical cables, or equipment because of the danger of tubes making accidental contact with electrically charged apparatus. If there is any doubt the security of any anchorage, suspension points or ties for a scaffold, e.g. strength of existing buildings / structures, or those under construction, the Contractor must consult the PM/CS before proceeding with erection.
All scaffolds must must be provided with suitable a access ccess and w where here ladders are used for this purpos purpose e they must be of an adequate length and properly secured by lashing or fixing to prevent displacement. Action shall be taken to warn personnel against using partly erected or dismantled scaffolds. A prominent ‘DO NOT USE’ sign shall be clearly installed and displayed.
Ladders must be provided to give suitable access when scaffold are being dismantled or erected. Scaffolders must work off a minimum of a two board run.
Where a section of scaffold is incomplete and workers are working on an adjacent scaffolding section with a Scafftag, the incomplete section must be blocked off and a ‘DO NOT USE’ sign clearly installed and displayed.
DO NOT leave tools and materials lying around on the scaffold platform. Materials, rubbish or debris must never be thrown, tipped or dropped from high level. All materials, rubbish or debris shall always be lowered or disposed of through properly constructed chute or with proper hoisting facilities. Never climb up and down scaffold, always use ladders or stairs provided.
Any design of the scaffolds and false fal se works prepared by the Contractor or its Subcontractors shall be checked and approved by the PM/CS prior to loading and first use.
All scaffolds and false works works shall be erected on firm firm level ground. A readily visible Scafftag Scafftag shall be attached to
each access point displaying the erector’s e rector’s name, location, erection date, inspection date and next inspection due date.
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All scaffolds and false works shall be inspected daily and report recorded. Ensure that ladders are properly
secured at the top, have a firm base. Extend at least 1.0 meter (3’6”) above the platform and are at angle of approximately 1 out to 4 up.
3.3.30. 3.3. 30. S teel Er ection ecti on
Erectors must be fully informed of the correct erection sequence, by their supervisor, prior to each stage of work commencing.
Vertical access provision shall whenever possible be fixed to the steel before it i t is lifted into position. W Where here this is not possible permanent access i.e. stairways, permanent permanent metal ladders shall be installed as early as possible.
Where horizontal access along structural members is required as much work as possible must be completed before the steel is lifted into position. This includes: a)
Fixing of handrails or posts for security steel wire ropes to be used in conjunction with safety harnesses harnesses or inertia reels.
b)
The fixing of scaffold tubes (needles) to the lower flange of an l-beam to allow a working working platform to be erected.
c)
Where scaffold tubes (needles) are used they shall not support a working platform wider than three three boards, or one lightweight staging without being ‘picked up’.
Where no ladder access, permanent stairway, etc. leads onto working platforms, as described above, employees shall use man-riding baskets or powered access equipment.
3.3.31. 3.3. 31. Tools and Equi E quipment pment
The Contractor’s and its Subcontractors’ tools and equipment must be suitable and adequate for the purpose. All tools shall be maintained in a safe working condition.
Guards and electrical trip switches must work effectively and must not be removed or by-passed.
The Contractor shall provide suitable storage, with suitable racks and bins for fo r storing tools and equipment.
The Contractor shall nominate or employ the services of a competent qualified electrician to inspect and tag electrical power hand tools on monthly basis. The tag shall display name, signature of the individual inspecting the tool, date of inspection and shall be ticked to indicate the tools is safe for use.
The Contractor shall forward the name and qualification of the qualified electrician to the PM/CS before commencement of the Works.
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The Contractor shall keep, on Site, a register of all electrical power hand tools delivered to the Site and in use.
3.3.32. 3.3. 32. Tr Trans ans port por t
The Contractor must not bring vehicles onto Site unless they are roadworthy and conform to the local authorities regulations.
The Contractor must ensure that only licensed and authorized personnel are allowed to drive vehicles.
Loads shall be within the safe weight limit for the vehicle and shall not project beyond the vehicle body in such a manner as to present hazard to other othe r vehicles, pedestrians or adjacent structures.
Passengers must never be carried unless proper seatbelts are provided for f or all seat seats. s. Vehicles shall not be used for carrying the passengers, unless designed to do so. Seat belts shall be used at all seats. Personnel must not get on or off any vehicle whilst it is in motion.
Vehicles shall not block access or emergency points. All loads being transported by vehicle must be properly and
adequately secured. The Contractor’s, its Subcontractors and suppliers’ vehicles shall only be permitted to the operational area to deliver or transport materials to, from and within its work site. Vehicles shall not exceed the laid down speed limit within the Site. All vehicles larger than pickups shall be fitted with an audible reversing alarm.
No flammable liquids, gases etc, shall be permitted in the compartment of a vehicle where people are riding.
The Contractor shall ensure that the driver of any vehicle immediately notifies his supervisor of any defect or damage to his vehicle and that the th e driver does not under any circumstances operate the vehicle if the vehicle is considered unsafe in any way. The Contractor shall prepare a separate traffic and transportation management plan and submit to the PM/CS, when requested by the PM/CS.
3.3.33. 3.3. 33. Us e of Gas G as and Ox yg en E quipment quip ment
Any gas and oxygen oxygen equipment brought into the Project S Site ite must comply with approved standards.
Cylinders shall be: a)
in good condition and not suffering from corrosion.
b)
properly colour coded (blac (black-oxygen, k-oxygen, maroon-acetylene, red-LPG, blue-argon, etc etc.). .).
c)
accompanied by a valid test certificate.
Hoses shall be:
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a.
properly colour coded in acc accordance ordance with the international re recognized cognized stand standard ard for the gas being used,
b.
in good condition, and
c.
fitted with hose hose connection attached by permanent c clips. lips. Check valves and flashback arrestors arrestors must must be used on both fuel and oxygen hoses at all times.
The equipment used by Contractor and its Subcontractors must be properly maintained. Suspected leaks may be confirmed by a soap solution. If the leak cannot be cured the equipment must be removed from the Site. Users shall check the equipment for perished, damaged hoses or regulators, etc. Defects must be reported to their supervisor.
Gas cylinders must not be left lying around the work site. Arrangements shall be made to store cylinders in a suitably footed open mesh fenced compound. Cylinders shall not be left in direct sunlight. Oxygen and fuel gas cylinders shall be kept separate. A distance of 6m shall be maintained between oxygen and fuel gas cylinders. Cylinders must never be stored or used in a horizontal position and must be secured in an upright position. Full and empty cylinders shall be stored separately and marked. Proper chains locks shall be provided to prevent slipping of cylinders. All gas cylinders must be handled with care and must not be misused or abused. Gas cylinders must be properly shut off when not in use. Gas cylinders shall be provided with safety caps when not in use. Gas cylinders shall never be carried manually. Gas cylinders shall be transported on a wheel mounted trolleys with chain lock to prevent accident fall.
Great care must be taken to ensure that gas equipment, including hoses, is not allowed to cause obstruction of roadways, walkways, manholes, ladders or other means of access where the equipment may cause tripping hazards or pose damage to any person. Hoses not in use shall be coiled up and put in a safe place. Hoses shall whenever possible be supported off the ground.
Where any operation involves the use of gas and oxygen equipment in enclosed or semi-enclosed spaces, the Contractor must carry out frequent checks to ensure the above procedures are complied with. During meal breaks and at the end of a day, hoses and equipment must be removed from confined spaces. Oxy Oxygen gen or gas cylinders must not be taken into confined spaces for use or storage.
3.3.34. 3.3. 34. Weldi ng
All welding works shall be covered under permit-to-work system. Welding sets shall be in good operating condition, earthed and properly maintained. Isolation switches on welding sets shall be readily accessible. Terminals and live components shall be adequately a dequately protected. Cables shall be frequently inspected to ensure the insulation is intact. Proper cable connectors shall be used when connecting runs of cables. Damaged cables or electrical holders shall be properly repaired or replaced. The welding return cable cabl e shall be secured onto the work piece. If this is not practical it shall be as near as possible.
Welders shall wear: Face and eye protection with correct grade of filter, welders gauntlets and long sleeved flame retardant overalls.
Welding areas shall whenever possible be screened off using approved flame retardant blanket or other suitable material. Only suitably qualified and experienced personnel are permitted to carry out welding or cutting activities. Supervisors and welders shall check to see that the helpers are properly protected at all times.
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If welding or cutting is being carried out at more than one level warning signs must be posted. Before starting of welding or cutting, inspect the working area to ensure that sparks or molten metal will not affect the personnel or come into contact with combustible materials. Ensure that suitable fire fighting equipment are available at the welding area. Before commencement of welding or burning, check that: a)
There are n no o bar bare e cables cables or cracked insulation.
b)
A good earth connection is fixed.
c)
Hoses in good condition.
d)
All joints are secured.
Welding shall not be carried out under wet conditions. Rubber insulation mats shall be used while working on wet surfaces.
3.3.35. 3.3. 35. Wor k i n Confi C onfi ned S paces
Hazards can be encountered where work is carried out in excavations, tanks, vessels, pipes, or other confined spaces. The Contractor shall not enter or commence work in any excavation tank, vessel, pipe or chamber or other enclosed space unless a valid permit-to-work has been issued. Where the Contractor ’s operation(s) may give rise to a dangerous atmosphere during the work activity, the permit-to-work issuing authority must be made aware of this before permit issue.
No new activity shall be introduced into a confined space without the permission and signed approval of the permit-to-work issuing authority. A confined space is any space which is not designed for human occupancy and has limited means of access and egress, or where the possibility of oxygen deficiency is anticipated or oxygen enrichment is required. Each confined space area must be clearly identified in order to assess the particular dangers.
The risk assessment must be consulted to define safe working practices and the safety equipment required.
The execution of work in a designated confined space area will be the responsibility of a supervisor, nominated in writing through the permit system. Prior to commencing any work in confined spaces, the Contractor shall carry out gas test in any confined space and record any test result in a log sheet. Always keep another personnel on standby with a good communication with the worker who is working in the confined space and a nd never work alone. Cylinders must be kept outside of confined space. All personnel involved must be suitably experienced / trained in their responsibilities. Ventilators must be provided to all confined spaces, and emergency rescue procedures shall be in place pl ace while working in confined spaces.
A register shall be maintained to record all personnel entering in to and coming coming out of the confined spaces spaces..
3.3.36. 3.3. 36. Wor ki ng at Hei g hts
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The Contractor must ensure that all workers are aware of the access arrangements on Site, e.g. scaffolding, ladders, etc., before interfering or altering such access arrangement including providing clear and visible signage.
Any access arrangement provided by the Contractor must comply with all local authorities’ regulations and relevant site standards.
Any work which results in openings being created where persons can fall through, or removal of side walling / barriers where persons can fall from must be effectively protected to prevent injury. Materials, equipment or plant shall be properly secured to prevent them falling from a height. Where there is a danger of falling material, an effective step (such as solid barriers and warning notices) must be taken to prevent such danger occurring and to warn people of the hazard.
Any worker worker working on roof level w where here the risk of the w worker orker falling through the roof or from the roof roof is high must use crawling boards and edge protection.
Proper lifeline arrangements shall be made on roofs or other areas where workers are likely to fall or slip. No loose materials shall be left on the roof.
Work platforms and stands with wheels must have snap-on type brakes. They shall have a working platform at least two feet wide with firmly fixed floorboards.
3.3.37. 3.3. 37. Wor ki ng Over Ov er Water
The Contractor shall provide a buoyancy aid to any employee working over or near water where there is a likelihood of falling in and drowning.
The Contractor shall also supply a sufficient number of life buoys to be permanently located at the points of danger. The life buoys shall be attached to a throwing line. A man shall be on stand -by, with a clear view of those working, ready to raise the alarm in the event any person falls into the water.
Where workers are working at a height of 2 meters or above water level, the Contractor shall implement the necessary the safety requirements for working at high level as per the relevant sections set out in this Manual. Where practicable, barricades shall be installed to ensure safe working over water.
In severe weather conditions, inspections shall be carried out before the start of each work period. Guardrails and toe-boards shall be fitted to prevent personnel or material falling or dropping from the working platform.
Ensure that the works are properly supervised. Don’t allow personnel to work in isolated conditions.
When working close to river or streams, the Contractor must install a lifeline across the river, downstream.
3.4.
E nvi ronmental ron mental Management
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3.4.1. 3.4. 1.
SITE PROCEDURE MANUAL MANUAL
In Introdu troducti cti on and D efiniti efin itions ons : T Term erm
The objective of site environmental procedures is to minimize pollution and reduce adverse environmental impacts during the course of construction of the Works and the Project.
The purpose of these site environmental requirements is also to assist the Contractor to identify any potential environmental impacts of site operations and to develop appropriate on site controls to mitigate adverse impacts of the construction activities on the environment.
Environmental Aspect
Element of an organizations activities or products or services that can interact with the environment.
Environmental Impact
Any change to the environment, whether adverse or beneficial, wholly or partially resulting from organizations environmental aspects.
Hazardous Waste
Waste that poses potential harm to human health or the environment.
Non Hazardous Waste
Waste thatwaste. does not meet the definition of hazardous waste and are not household
3.4.2. 3.4. 2.
E nvi ronmental ron mental A ims and Objectiv Objec tives es
Specific environmental aims and objectives shall be set by the Contractor at project level and shall be documented within the relevant Project HSE Plan or CEMP (Construction Environmental Management Plan).
The aims and objectives may include, among others, a reduction / minimization in polluting emissions, promote re-use recycling, reduction / minimization of environmental incidents (such as oil spillages), reduction / minimization in water usage, reduce waste produced and protect the environment.
Where an environmental aspect and associated impacts are found to be significant, appropriate control measures shall be identified by environmental impact assessment and implemented with continued monitoring and reassessment as appropriate.
3.4.3. 3.4. 3.
Le Legg al R equirements equi rements and Envi E nvi ronmental ron mental Management Prog P rog rams :
The site environmental management requirements contained in this Manual shall not be interpreted as a limitation on, but rather are additional and to complementary to the local authorities regulations and requirements. Where
local authorities’ regulations specify alternative or more stringent requirement or condition requirements or conditions, such requirement or condition shall take precedence.
These site environmental management requirements are provided for the Contractor to implement such requirements in the execution of the Works and the Project with the objective to obtain a LEED – Leadership in Energy and Environmental Design (or similar international / national scheme) certification for the Project.
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C ons truc tion P Phas has e Envi E nvi ronmental ron mental Impact A s s es s ment (E IA ) and Mitig ation Pro P rogg ram:
A detailed construction phase “Environment Impact Assessment” (EIA) shall be carried out by the Contractor prior to commencement of the Works. This shall consider the activities to be carried out on site during the construction phase.
Where a pre-construction environmental survey and impact assessment has been carried out by a third party appointed by the Employer then all specified requirements contained in such survey and assessment report shall be incorporated into the Contractor’s Project HSE Plan / CEMP and EIA reports. Control measures shall be
detailed on the EIA plan. These control measures shall be the planned environmental ‘Mitigation Program’ for the Project.
3.4.5. 3.4. 5.
E valuation and As s es s ment of E nvi ronmental ron mental Impacts
The EIA shall identify the environmental aspects and impacts of the construction of the Works and the Project on the environment. The potential impact severity of these aspects shall be determined. The significance of each environmental impact is determined by considering both the likelihood and severity of the impact. As conditions change the EIA plan will need be reviewed, amended as necessary.
Appropriate control measures, to minimize environmental impacts of the construction of the Works and the Project, shall be determined and documented within the EIA plan which will become the Project environmental mitigation program. Priority and resources shall be focused on those aspects with more severe environmental impacts.
The Contractor shall operate a ‘good neighbour policy’. This simply means that the Contractor’s project teams will liaise and / or coordinate activities with adjacent residents and / or business premises to minimize disruption and inconvenience.
3.4.6. 3.4. 6.
Implementation and Operation
The Contractor shall ensure that the necessary resources / equipment are provided (including by its Subcontractors) to implement the environmental controls identified in the EIA plan.
The environmental mitigation program shall be communicated to all relevant persons and other i nterested parties. Internal communication shall be via management briefings for staff members and tool box talks for workers.
The Contractor’s management staff must ensure that all employees under their control receive the necessary environmental training to carry out their duties. The Contractor must be aware that some tasks may require specific environmental expertise and increased levels of competence, and in such circumstance the Contractor shall appoint specialist consultant or person who is expert i n performing such task.
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The Contractor shall be responsible for the day to day implementation of the environmental mitigation program (control measures) identified in the EIA plan. The Contractor shall engage an Environmental Manager or Environmental Management Consultant when instructed by the PM/CS for the purpose of managing the construction processes to obtain a LEED (or equivalent) standards/certification for the Project.
3.4.7. 3.4. 7.
E nvi ronmental ron mental Tes ting / Monitori Moni tori ng
The Contractor shall carry out the periodic monitoring of the air, ground and water for pollution or contamination arising from the construction activities. Monitoring techniques may include non-instrumental methods such as routine visual checks, site tours, review of complaints from neighbours or reports made by employees. Instrumental techniques may be spot samples or by continuous monitoring using approved instruments.
Where monitoring is required, a specialist contractor shall be engaged by the Contractor to carry out this function. The test reports shall identify any pollution or contamination to the environment, e nvironment, in accordanc accordance e with the guidelines
and criteria set out in this Manual and the relevant local authorities’ regulations, arising from the construction activities on Site and include actions and measures to rectify rectify and mitigate such environm environmental ental problem. A copy of all test results shall be issued to the PM/CS, and copy to the Employer. The specialist contractor shall submit a detailed method statement that shall set out test methods and equipment to be used.
3.4.8. 3.4. 8.
E nvi ronmental ron mental Inc idents iden ts
Project environmental incidents shall be recorded and reported to the PM/CS. The report shall include details of any penalties applied and / or punitive action taken by the local authorities.
The Contractor shall forward copies of any environmental incident reports to the PM/CS and to the Employer, and to the relevant rel evant local authorities if such reporting is required to comply with the local authorities regulations.
The Contractor shall incorporate emergency arrangements into the project HSE plan or CEMP or develop a standalone emergency plan. Environmental emergencies, such as major spills or unintentional release of toxic materials, shall be dealt with in compliance with the stated emergency arrangements.
3.4.9. 3.4. 9.
Was te and and E nerg ner g y Management
The Contractor shall establish a waste management process for the Project Site. The Contractor shall nominate a staff as responsible for waste management.
The Contractor shall establish waste collection points on Site and shall provide adequate number of skips and / or wheel bins to ensure that uncontrolled waste tips do not develop. Waste shall be moved from on-site collection points to a defined site waste disposal area for removal to landfill or controlled waste facilities outside the Site. Offsite disposal shall be carried out in compliance with the prevailing local environmental legislation.
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The Contractor shall provide and maintain adequate manpower and resources to carry housekeeping and cleaning of the Site on daily basis. The Contractor shall also ensure that its Subcontractors provide and maintain adequate manpower and resources to carry out housekeeping and cleaning of their work areas on daily basis.
The Contractor shall provide septic tanks for site sanitary facilities. Septic tank capacity shall be based on the peak labour requirements. The Contractor shall appoint an authorized third party to remove sewage waste from the septic tanks by an authorized on daily basis. Appropriate protection around the septic tanks shall be constructed as follows:
a)
Proper concrete bund shall be prov provided ided around the sept septic ic tank tank..
b)
Bund shall be constructed constructed with a minimum c capacity apacity of 110% of the volume of the septic tank.
The Contractor shall provide concrete washout areas for mixer wagons. Ready mix concrete waste shall be controlled and ground contamination minimized. The Contractor shall provide spill kits to deal with oil, fuel and chemical spills and develop a spill response procedure.
The Contractor and its Subcontractors shall be prohibited from burning waste materials on Site.
Offsite disposal of waste materials shall comply with the prevailing local environmental legislation. The Contractor shall establish specific procedures for the segregation, collection and offsite disposal of:
a.
General waste (construction materials)
b.
Hazardous waste
c.
Non-Hazardous / Flammable / Medical / Food waste
d.
Grey water / Black water
The Contractor may be required to segregate wood and metal waste for recycling. Recycling and waste
segregation requirements will be specified in the Contract or as per the local authorities’ regulations.
The Contractor shall make arrangement to dispose of waste, metal scrap and other saleable waste to authorized dealer and submit evidence of such sales to the PM/CS and the Employer, when requested.
The Contractor shall use and maintain equipment so as to conserve energy and shall be able to produce demonstrable evidence of the same.
3.4.10. 3.4. 10. E nvi ronmental ron mental A udit udi t a and nd Ins pecti on
The Contractor weekly environmental inspection program. Environmental inspections shall be recorded, actionshall takenprepare and theaissue closed out in the Form No. SPM/HS/EIC/004/00 (Environmental Inspection Checklist) included below under this Section 3. Section 3.
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The PM/CS shall continuously monitor compliance with the Project HSE Plan / CEMP and EIA mitigation program.
3.4.11. 3.4. 11. HS E A nnex ur ure e and and Forms F orms
The Annexure and forms under this Section 3 Section 3 are included herein below.
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BASIC SITE SAFETY RULES ONLY staff and workers workers who have completed HSE induction can work on the Site. AT ALL TIMES know the Site emergency procedures. AT ALL TIMES know who is your first aider. AT ALL TIMES know the location of your assembly point. ALWAYS abide by the no smoking policy. ALWAYS wear the correct personal protective equipment for the job. ALWAYS use the correct tool for the job. ALWAYS maintain good housekeeping, keep areas free from obstruction. ALWAYS use scaffolding with green tags. ALWAYS access the scaffolding by the use of ladders. ALWAYS use full body harness while working at heights. ALWAYS check your equipment for damage or defects before work. ALWAYS use a gas cylinder trolley for moving gas cylinders. ALWAYS use a gas cylinder with fitted flashback arrester. ALWAYS barricade the excavations. ALWAYS keep your work area clean and throw waste to waste bin. REPORT all accidents, injuries, near misses and unsafe acts to your supervisor.
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4.
PR OJE CT QU QUALIT ALITY Y RE QU QUIRE IRE MENTS:
4.1.
Quality Quality Policy:
The Contractor shall prepare and submit a quality policy statement showing commitment commitment to the Employer’s quality standards for the Project, adherence to the quality requirements and compliance with all the local authorities’ regulations and requirements in relation to the Project. This statement shall be signed by the Contractor ’s management authorized representative and its Subcontractors for the following key packages viz. MEP, aluminum and glazing, interior design works, carpentry and joinery, landscaping l andscaping etc.
4.2.
A . 1.
Submittals:
Contractor’s Pr oject Quality Quality Plan Plan (PQ P)
The Contractor shall prepare and subm submit it the PQP to the PM/CS no later than 2 weeks after the date of receipt by the Contractor of the Letter of Acceptance, duly signed and stamped by the Employer and the Contractor.
2.
The Contractor shall not c commence ommence any Permanent Works until the P PQP QP has been approved by the PM/CS, unless the PM/CS, at its sole discretion, gives the Contractor a special consent to commence an activity which forms part of the Permanent Works.
3.
Plan shall describe all of the Contractor’s quality control procedures that will be used throughout the construction of the Works and the Project.
4.
Include external (by ISO certification bodies) and internal audit schedule (by Contractor’s QA/QC auditors).
5.
Prior to the approval of the PQP by the PM/CS, PM/CS, the Contr Contractor actor shall conduct a presentation presentation of the PQP to demonstrate to the PM/CS and the Employer the implementation i mplementation methodology of the PQP.
B.
Quality Quality Control Org anization nization plan plan in the PQ P
1.
Show organization of the Contractor’s quality control team.
2.
Provide the CV showing qualifications and experience of the project quality manager and and key QC support staff for the PM/CS’s approval.
3.
Once approved, the Contractor’s quality manager shall have full authorit y to represent and act for the Contractor on all quality related matters.
4.
Notify the PM PM/CS /CS in writing writing at least 3 30 0 day days s in adv advance ance for approval, before re-assigning re-assigning any of the the designated quality control personnel.
5.
Obtain the PM/CS’s approval for replacement prior to re-assigning or re-locating approved quality control personnel.
6.
The same procedure shall apply for the QC team of all Subcontractors.
C.
Inspection and Test R esults esults
1.
Submit inspection and test results, certificate of compliance and certified m material aterial test reports to the PM/CS
within the agreed duration.
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2.
Materials delivered to tthe he Site shall be s sampled ampled and te tested sted as as per requirements of the Contract specification, local authorities regulations and intern international ational standards. Test results must must be submitted to the PM/CS at least 14 calendar days prior to incorporating the material into the Permanent Work.
3.
Report results to the PM/CS indicating compliance or failure immediately upon receipt of such results.
D.
Ins pection and Test Plan
The purpose of an Inspection and Test Plan (ITP) is to put together a single document that records all inspection and testing requirements relevant relevant to a specific activity. An inspection and test plan identifies the materials and work to be tested or inspected, as the case may be, the party who will be responsible to perform such test or inspection and at what stage or frequency, as well as hold and witness points, references to relevant standards, acceptance criteria and the records to be maintained. Inspection and test plans, when properly implemented, will ensure and to verify if any work has been undertaken in accordance with the required standard and requirements, and that records are maintained.
1.
Submit to the PM/CS PM/CS before commencem commencement ent of any work along with with activity activity specific method statement and checklist.
2.
The Contractor shall not commence any Permanent Works until the ITP has been approved by the PM/CS, PM/CS, unless the PM/CS, sole discretion, gives the Contractor a special consent to commence an activity which forms part of at theitsPermanent Works.
3.
The minimum main items to be specified in the ITP are:i)
The s sub-activity ub-activity (breakdown) of the activity of th the e ITP that will will be checked inspected or tested tested et etc. c.
ii)
The ty type pe of inspection that needs to be perf performed ormed (visual inspection, review/approval of documents etc.).
iii)
The frequency that this inspection needs to be performed.
iv)
The criteria/toleran criteria/tolerance ce parameter parameters s that will determi determine ne if the inspection/test inspection/test for that item has passed passed or not.
v)
The quality record/document that will be generated or sav saved ed as a proof of the passing of the inspection/test.
vi)
The responsibility of all the parties, and the responsi responsibility bility must must be coded using the coding system as follows: H- Hold Point – – the responsible party has to perform pe rform this check and it needs to be successful in order to proceed to the next stage of the construction.
W-Witness Point – the responsible party has to be informed that a test is being performed but its presence and signature is not obligatory to move on to the next stage.
R-Review – the responsible party has to only review the record/document that checks have been done and it passed.
S-Surveillance – the responsible party has to conduct random visual inspection of the activity without formal request for inspection.
E.
Method Method S tatem tatement ent and Check lis t
1.
Submit to the PM/CS PM/CS for approval, checklists and method statements covering the detailed sequential execution methodology of the activity and risk assessments.
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2.
The method statement and c checklist hecklist shall be project-specific based on the approved drawings and Contract specification.
4.3.
A.
B.
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G eneral eneral Quality Quality Control R equirement equirementss :
Develop, implement implement and maintain a quality contro controll program consistent with with the requ requirement irement of this section. section. 1.
Ensure equipment and material confirm to applicable requirem requirements ents of each section section of the specification.
2.
Maintain specified quality in all areas of work including but not are limited to: a)
Design and construction of temporary structures.
b)
Inspection.
c)
Testing.
d)
Packaging, receiving, handling and storage of equipment and materials.
e)
Site construction activities.
f)
Off site production and shipping activities.
Establish procedures to prevent deficiencies from occurring. 1.
Identify dis discrepancies crepancies when they do occ occur ur and take corrective action w without ithout waiting for the PM/CS PM/CS to point them out.
2.
Instruct workmen, Subcontractors, material suppliers and other personnel involved in tthe he Project on the correct procedures to follow.
C.
Assign specific responsibility for implementing the QA/QC program to a qualified permanent of the Contractor’s site supervision team.
D.
Systematically verify compliance with the specified specified rrequirements equirements using quality control audits for Subcontractors and suppliers (on site and off site).
E.
1.
Record re results sults in formal reports and mak make e them available to auditors during the Employer QA/QC audits.
2.
Prepare and update corrective action logs to track all actions.
Assist the Employer’s QA/QC auditors in auditing the Project processes and construction works. 1.
F.
member
The Employer’s audits maybe either pre-planned or random as warranted by general quality trends of the Contractor’s works.
Inspect and test all work under the Contract. 1.
Maintain records of such inspection and tests.
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2.
G.
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Prepare and submit signed c checklist hecklist for all work offered for the inspec inspection tion and approval approval of the PM/CS.. PM/CS
Arrange for factory inspections and tes tests ts of the manufacturing manufacturing of any Plant or materials by the PM/CS PM/CS and the Employer as clearly intended by or provided for in the Contract.
H.
Provide equipment, instruments, qualified personnel and facilities necessary to inspect any any work and perform the tests as clearly intended by or provided for by the Contract.
I.
Repeat tests and inspection after correcting non-conforming works until all works comply with the Contract requirements. 1.
J.
K.
The PM/CS may perform additional inspections and ttests ests of any Plant or material at the place of manufacturing, the shipping point or on receiving at the Project Site, in order to verify that such Plant or material comply with the applicable specifications in the Contract. 1.
Inspections and tests performed by the PM PM/CS /CS shall not relieve the Contractor Contractor of its responsibilities to execute the Works in compliance with the specification set out in the Contract.
2.
Inspections and test tests s per performed formed by the PM/C PM/CS S shall not be considered as guarantee guarantee that materials delivered at a later time will be acceptable.
Non-conforming material, whether fixed-in place or not, will be rejected rejected by the PM/CS. PM/CS. The PM/CS PM/CS will notify the Contractor in writing of such non-conformance and the Contractor shall immediately rectify correct or replace the defective/non-conforming material from the Works. 1.
L.
All re-tes re-testing ting and re-ins re-inspections pections shall be performed at n no o extra extra co cost st to to the Employer.
If the Contractor fails to comply with the PM/CS’s notice, the Employer shall be entitled to employ and pay a third party to carry out the work which is the subject of the PM/CS’s notice. All costs and expenses incurred by the Employer may, without prejudice to any other rights it may have, be recovered by the Employer from the Contractor by way of deduction from any amount which is due or may become due and payable to the Contractor.
Materials accepted on the basis of a certificate of compliance may be sampled and inspected/tested by the PM/CS at any time. 1.
Material ac acceptance ceptance on the basis of the certificate of com compliance pliance shall shall not relieve the Contractor of any of its responsibilities to use materials which in compliance with the specification of the Contract.
M.
The Co Contractor ntractor s shall hall impos impose e all the inspec inspections tions and test procedures procedures upon upon all its suppliers suppliers and Subcontractors.
N.
Failure to perform. 1.
In the event the Contr Contractor actor fails fails to adequately perform any or all of the provisions provisions of this section, the Employer, at its sole discretion, shall reserves the right to appoint a third party to perform any or all of the provisions of this section. All costs and expenses incurred by the Employer may, without
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prejudice to any other rights it may have, be recovered by the Employer from the Contractor by way of deduction from any amount which is due or may become due and payable to the Contractor.
4.4.
Pr oject Quality Quality Plan
A.
Provides detailed description of procedures, instructions and reports used to ensure compliance with the Contract documents.
B.
The Contractor shall not c commence ommence any Permanent Works until the Project Quality Plan has been been approved by the PM/CS, unless the PM/CS, at its sole discretion, gives the Contractor a special consent to commence an activity which forms part of the Permanent Works.
C.
The project quality plan shall include the following as a minimum:
4.5.
1.
Statement of commitment to the Employer ’s ’s quality requirements and compliance with all the Contract requirements and statutory regulations and requirements of all local authorities.
2.
Organization chart identifying all personnel responsible for quality control plan. a)
Identify the manager of the QA/QC program showing that the the position position is independent of the supervising staff with clear lines of authority.
b)
The QA/QC manager shall report directly to the Contractor’s corporate management and shall liaise and coordinate directly with the PM/CS.
c)
Show and des describe cribe in detail, the ar area ea of responsibility and authority of each individual in the the QA/QC system.
d)
The QA QA/QC /QC manager shall be present at the Project at any time the work work is in progress. progress.
3.
Procedures for re receiving ceiving shop draw drawings, ings, s samples, amples, certificates and other submittals as per the Contract requirements including the names of authorized signatories of the submittals.
4.
Procedures for e ensuring nsuring th that at the Works are executed executed in compliance with the the Contract Contract doc documents uments as well as procedures for identification, reporting and resolution of any defect/problem/non-compliance.
5.
Include copies of all formats, logs and report reports s used to document document quality control operations.
6.
Control of suppliers and Subcontractors (on site and off site).
7.
An ins inspection pection and te test st schedule incorporated into the construction schedule and following following the order of the specifications. Indicate the following: a)
Inspection and tests required.
b)
Names of responsible personnel for each segment of the Works.
c)
Schedule for each inspection and test.
d)
Acceptance criteria for tests carried out.
8.
Document and submittal control procedures.
9.
Internal and external audit program for the duration of the Project. Project.
10.
Handing over procedure.
Ins pection pection Pr ocedures: ocedures:
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A.
As a minimum, minimum, inspect the existing struc structure/surface ture/surface before c commencing ommencing eac each h follow-on work activity and after completing a section/portion of the follow-on work activity.
B.
Perform follow up inspection as necessary to ensure compliance with the Contract documents.
C.
Preparatory inspection shall include:
D.
1.
Review of Contract documents.
2.
Review of approved shop drawings and data.
3.
Check availability of required control testing.
4.
Ensure materials and equipment conform to approved shop drawings and submittal data.
5.
Ensure the necessary preparatory work has been been c completed ompleted and is of acceptable quality.
Perform an initial inspe inspection ction a as s soon as a section/portion of a w work ork has been completed. This inspection shall include the following: 1.
Conduct scheduled tests. a)
Results shall shall state the Contr Contract act requirements, requirements, the test procedure use used d and the actual test results.
b)
State whether the item tested “conforms” or “fails to conform” and signed by an authorized lab representative.
2.
Immediately submit all results to the PM/CS
3.
Examine quality of workmansh workmanship. ip.
4.
Check for omissions or dimensional errors.
5.
Approve or reject initial works.
E.
Provide follow up inspection inspection as necessary. Include continued testing and examinations to ensure continued compliance with the Contract requirements.
F.
Prepare and attach to the inspection procedures copies of the checklists covering all aspects of the Works.
4.6.
A.
B.
Doc ument and S ubmittal ubmittal C ontrol:
Establish a written procedure procedure for processing all documents documents and subm submittals ittals associated with with the Project. 1.
Procedure shall address receipt, filing, safe guarding, processing and transmitting.
2.
Establish pr procedures ocedures to ensure only the latest rev revisions isions are available at all points of use and in a timely manner.
3.
Procedure shall ensure control of superseded documents.
4.
Procedure shall also ensure that documents contain the required technical information.
Maintain separate files for quality related documents and make such files available to the Employer’s QA/QC auditors for inspection during any audits of the Project. 1.
Retain all quality rrelated elated records records for not less than 10 years from the date of completion of the Project, unless otherwise specified in the Contract.
2.
Protect all records from damage, deterioration and loss.
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C.
The Contractor shall not change or alter approved submittals, procedures, shop drawings or any other pertinent documents without the PM/CS’s written authorization.
D.
Establish register to verify the approval status of ITP’s, method statements, drawings, materials and checklists.
4.7.
Material Material R eceipt, S torage, Identifi cation and Traceability:
A.
The Contractor shall establish control procedure to ensure that items or materials accepted through “receiving inspection” are properly stored and used/installed.
B.
The Contractor shall be responsible for handling, storing and preserving Plant and material delivered to the Site until the date of issue of the Taking-Over Certificate for the whole of the Works.
C.
The Contractor’s storage and handling procedures shall be designed to prevent damage, deterioration distortion of shape and dimension, loss, degradation, loss of identification or substitution.
D.
The handling procedure procedure shall address the use, inspection and maintenance of special devices such as crates, boxes, containers, dividers, slings, material handling and transportation equipment and other facilities.
E.
The Contractor shall record equipment and ma material terial identifications and ensure that they are traceable to the location where they are incorporated into the Permanent Works.
F.
The Contractor shall develop and maintain a m material aterial receiving inspection log containing, as minimum, the information itemized below: 1.
Purchase order no., item no., supplier’s name, quality, item description, applicable contract requirements and date received.
G.
2.
QC acceptance sign off and date.
3.
The PM/CS’s acceptance sign off and date.
4.
Production and expiry dates.
The Contractor shall al also so develop a pr procedure ocedure to ad address dress the controls and handling of any Employer supplied equipment and materials.
4.8.
A.
Ins pection pection and Tests :
The Contractor shall use use approved tests laboratory for any testing as required by the Cont Contract. ract. 1.
Submit name and qualifications of independent accredited testing laboratories to the PM/CS PM/CS not less than 14 days prior to the date the laboratories are to be used.
2.
Once approved, dismissal and replacement of tthe he approved independent testing laboratory shall require written authorization by the PM/CS.
B.
All inspections, sampling and testing shall be conducted in accordance with specified standards.
C.
The Contractor shall have adequate QC personnel on Site during all shift operations.
D.
Provide the PM PM/CS /CS w with ith not less than 24 hours written notice of the occurrence of an assigned hold point.
E.
Submit inspection/test results to the PM/CS for approv approval al prior to incorporation of the items into the Permanent Works.
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F.
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1.
Report inspection/test failures to the PM/CS immediately upon receipt.
2.
Submit c certificate ertificate of co compliance mpliance not later than 7 calen calendar dar days prior to incorporating an item into the Permanent Works.
Inspection and test conducted by person or agencies, other than, the Contractor shall not in any way relieve the Contractor of its responsibilities and obligations under the Contract to comply with the specifications and referenced standards.
4.9.
Monitoring Monitoring and Meas Meas uring E quipment quipment (MME ):
A.
Provide measuring and monitoring equipment necessary to ensure the execution of the Works complies with the Contract requirements and all the relevant local authorities’ regulations.
B.
Maintain the accuracy of all MME. 1.
Provide unique identification number permanently affixed on each MME.
2.
Calibrate eac each h M MME ME at intervals recommended by tthe he m manufacturers anufacturers a and nd submit submit calibration calibration certificate to the PM/CS.
3.
Develop a master log of a allll M MME ME for recording the following information: -
4.10.
a)
Equipment description, Make and Model,
b)
Identification number,
c)
Date of last calibration,
d)
Date of next calibration.
Non-conformance Non-conformance Monitoring Monitoring :
A.
The Contractor Contractor shall develop a system to identify, document, control and process non-conforming material material and equipment. A non-conformance exists when material and equipment, processes processes,, documentations or construction does not comply with the requirements of the Contract documents or the th e local authorities.
B.
The Contractor shall develop and maintain a non-conformance action log to track all non-conformances. The log shall contain the following information as a minimum; 1.
Sequential reference no., issue date, originator and description of non-conformance.
2.
Remedial action and approval date.
3.
Root cause and corrective action taken.
4.
Date closed.
C.
The Contractor ’s ’s QC personnel shall have the authority to stop that portion of work which does not comply with the Contract requirements or the local authorities’ regulations.
D.
Corrective action. The Contractor shall take, in addition addition tto o the remedial action (repair, rework etc), prompt action to analyze and identify the root cause of the non-conformance and implement corrective action necessary to eliminate the possibility of recurrence.
4.11.
Pers onnel Qualifications: Qualifications:
Issue: B
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Date: 30.03.21
Page 138 of 202
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A.
The Contractor shall identify activities requiring qualified execution, inspection and test personnel and establish their minimum competence level.
B.
Personnel inspecting and testing special operations like welding etc. shall have the experience, training and current certification to commensurate with the scope, complexity and nature of the activity.
C.
The Contractor shall submit qualification and credentials for all such personnel.
4.12.
A.
Quality Quality Control A udit/R udit/R eports eports :
The Contractor ’s ’s QA/QC manager shall provide weekly and monthly quality control reports to the PM/CS, as a part of the weekly/monthly project progress reports. This report shall be comprehensive and it shall include all QC activities on the Project in accordance with the requirements set out in item 7 of section 6.4.4, and 6.4.4, and also the QA/QC statistics shall be as per the attached Form No. SPM/QA/PQR/003/00 SPM/QA/PQR/003/00 (Project Quality Report) included below under this Section Section 4.
B.
The Contractor shall perform regularly scheduled internal au audits dits to verify that the quality control procedures are adhered to so as to ensure that the Works are executed in total compliance with the Contract documents, local authorities’ regulations and referenced standards. 1.
Maintain records of the inter internal nal a audit udit and make them available to the PM/CS’s and Employer ’s ’s QA/QC auditors as and when requested.
2.
The C Contractor ontractor shall perform similar audits on its main suppliers and Subcontractors Subcontractors and prep prepare are and submit the audit reports to the PM/CS and Employer for review.
4.13.
Workmanship:
A.
Comply with industry standards except except when specified requirements indicate more restrictive restrictive tolerances, more rigid standards or more precise workmanship.
B.
Perform work by persons qualified to produce workmanship of a specified quality.
4.14.
Pr otection otection of Pr operty:
A.
Do not load or permit a structure to be loaded in a manner that will affect the structure integrity and endanger safety of the Site.
B.
All finished works shall be cleaned and un-marred upon acceptance of the area. 1.
Do not permit traffic or material storage on finished surfaces; If any activity activity is needed to be performed performed on the finished surface in order to complete the work, provide and maintain adequate protection.
2.
Provide and maintain adequate protec protection tion agains againstt the weather at all times so as to preserve preserve work, work, materials, equipment, apparatus and fixtures free from damage.
3.
Do not use any equipment w which hich for form m part of the Permanent Works for construction use without without specific written approval from the PM/CS in each instance. i nstance.
Issue: B
Rev.: 01
Date: 30.03.21
Page 139 of 202
4.15.. 4.15
SITE PROCEDURE MANUAL MANUAL
QA/QC QA/QC Me Meet eting ing s :
A.
Weekly project QA/QC QA/QC meetings s shall hall be conducted to discus discuss s the quality issues of the Project.
B. C.
The meetings shall be chaired by the PM PM/CS /CS who will prepare the minutes of the meeting. The PM/CS shall be represented by its PM/CSs and Inspectors.
D.
The Contractor shall be represented by the Project Director, Project Manager, Construction Managers, Project QA/QC in-charge and Subcontractors (as required).
4.16.
QA /QC Induction Training :
A.
Prepare and carry out QA/QC induction training for all QC staff, PM/CSs, inspectors and foremen in the project quality plan, procedures, ITP’s, method statement and checklists to be used during the construction of the Project.
B.
Prepare and carry out QA/QC induction training for all Subcontractors’ staff as above.
4.17.
E mployer mployer QA /QC A udits:
A.
The Employer’s QA/QC department shall conduct regular audits on the PM/CS ’s and the Contractor’s services and works.
B.
The audit criteria criteria shall be this Manual, the Contract (i.e. Specifications, Drawings, Bill of Quantities and any other documents which form part of the Contract), ISO9001:2008 standard approved project quality plan and procedures p rocedures and other approved QA/QC documents such as method statements, ITPs, checklists etc.
C.
If any NCRs raised during the audit that are not rectified to the Employer’s QA/QC auditor’s satisfaction at the time the PM/CS is preparing to issue Interim Payment Certificate, the PM/CS shall deduct an estimated amount for each NCR’s from the Interim Payment Certificate. Such amounts deducted will be certified for payment to the Contractor after the NCRs are rectified and signed-off by the Employer’s QA/QC auditor .
D.
All templates, templates, forms provided herewith are indicative only and shall be subject subject to fine tuning tuning based based on on project conditions. Refer to Section 9, Appendix B for templates to be in place.
Issue: B
Rev.: 01
Date: 30.03.21
Page 140 of 202
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CONSTR UCT UCTION ION AUDIT PR OCEDURE S
5.
The Contractor acknowledges that the PM/CS and the Employer shall have the right to carry inspection and audit of the works executed by the Contractor during the construction of the Works. This Section sets out the trade works and checklists (i.e. Technical Audit Checklist) for such inspection and audit as follows: fo llows: -
5.1.
Technical Audit Checklist (TAC) template
5.2.
Technical Audit Checklist (TAC) for various trade-works
When carry out any inspection or audit, the PM/CS shall ensure that all the approved inspection requests are attached with to the Technical Audit Checklist (TAC) (TAC) and submitted to the Employer. After the Employer has completed its inspection and audit, the Employer will indicate i ndicate its findings, concerns and/recomm and/recommendations endations in the TAC and return the TAC to the PM/CS who shall ensure that all of the Employer’s inspection and audit observations as stated in the TAC are properly remedied and closed promptly.
5.1.
Techni Tec hni cal Au Audit dit C heck lis t (TA C ) template template
The Technical Audit Checklists for various trade-works are included in Section Section 5.2. 5.2. If If a checklist for any particular trade-work/activity is not included in the said Section, then the PM/CS shall use the Technical Audit Checklist template included below in this Section to create a checklist for the inspection and audit of such tradework/activity.
Technical Audit Checklist (TAC) template Project:
Contract Ref: Audit Check Sheet REV
1
No
00001
Subject
DCS-General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref 1. 2.
Approval Code
Approval Date
Inspection/Audit
Issue: B
Rev.: 01
Date: 30.03.21
Page 141 of 202
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( √ ) - Comply;
( Х ) - Does Not Comply – require require substantiation substantiation in remarks column; report shall be issued by the PM/CS; (N/A) - No Nott Applicable. Approvals
Location
Foundation Workman-ship
Works Verified/ Checked/Audited Checked/Audited C
D
C
D
C
D
C
D
(NCR) - Non Conformity
Testing & Results C
Remarks
D
PM/CS (C)
Employer (D)
1 Works Execution checked by the PM/CS
(C) Column is for the PM/CS’s check
(D) Column is for the Employer’s audit check
PM/CS’s Inspector
PM/CS’s Snr. PM/CS
Employer’s Representative Audit
Date:
Date:
Date:
Sign:
Sign:
Sign:
Note:
1. The aforementioned aforementioned check po points ints are the leas leastt that the Employer expects the PM/CS to carry out. out. This check point point shall no way limits the inspection process of the PM/CS in any aspect of the construction including quality issues, issues, documentation, testing and on site execution of various components and the PM/CS shall generate additional checklists as appropriate.
2. ( 2. ( √ ) - Comply
5.2.
( Х ) - Does Not Comply – require substantiation in remarks column
(N/A) - Not Applicable.
Techni Tec hni cal Au Audit dit C heck lis ts ffor or variou var iouss tradework tradewor k s
This Section includes Technical Checklists for the following tradeworks/activities:
Sl No.
Checklists for the following Tradeworks
Revisions
Dated
1
FENCING / BOUNDARY WALLS
R1
15 Nov. 2020
3
ENABLING WORKS – Shoring and Dewatering
R1
15 Nov. 2020
4
ENABLING WORKS – Concrete Piling Works
R1
15 Nov. 2020
Issue: B
Rev.: 01
Date: 30.03.21
Page 142 of 202
SITE PROCEDURE MANUAL MANUAL
5
EARTH WORKS – Excavation, Backfilling and Compaction
R1
15 Nov. 2020
6
PLAIN CONCRETE WORKS – PCC
R1
15 Nov. 2020
7
FORMWORK – Vertical and Horizontal Elements
R1
15 Nov. 2020
8
REINFORCEMENT – Vertical and Horizontal Elements
R1
15 Nov. 2020
9
BEFORE CONCRETING – Vertical and Horizontal Elements
R1
15 Nov. 2020
10
AFTER CONCRETING – Vertical and Horizontal Elements
R1
15 Nov. 2020
11
POST TENSION SLABS – before concreting
R1
15 Nov. 2020
12
PRE CAST ELEMENTS
R0
15 Nov. 2020
15
STRUCTU STRUCTURAL RAL STEEL WORKS
R1
15 Nov. 2020
24
WATERPROO WATERPROOFING FING SYSTEM
R0
15 Nov. 2020
25
SUBSTRUC SUBSTRUCTURE TURE FOUNDATION WORKS
R0
15 Nov. 2020
26
POST TENSION SLABS – after concreting and stressing
R0
Issue: B
Rev.: 01
Date: 30.03.21
Page 143 of 202
SITE PROCEDURE MANUAL MANUAL
Project:
Contract Ref: Check Sheet REV
1
No
00001
FENCING / BOUNDARY WORKS
DCS1 General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref
Approval Code
Approval Date
1. 2.
Inspection/Audit
( √ ) - Comply;
( Х ) - Does Not Comply – require require substantiation substantiation in remarks column; report shall be issued by the PM/CS; (N/A) - Not Applicable. Workman Approvals
Location
Foundation
Works Verified/ Checked/Audited Checked/Audited
ship C
D
C
D
C
D
C
D
(NCR) - Non Conformity
Testing & Results C
Remarks
D
PM/CS (C)
Employer (D)
1 Fencing Works Execution Demarcation certificate Compaction test below the foundation Foundation detail and layout
Sign Off
PM/CS’s Inspector
PM/CS’s Snr. PM/CS
Employer’s Representative Audit
Date:
Date:
Date:
Sign:
Sign:
Sign:
Status – NCR (against the Check/Audit comments) c omments) Initiated by the PM/CS
NCR close out action
Dated
Issue: B
Remarks/Comm Remarks/Comment ent
Rev.: 01
Dated
Date: 30.03.21
Remarks/Comments Remarks/Comments
Sign off
Page 144 of 202
NCR num. and Description
SITE PROCEDURE MANUAL MANUAL
C
Audit Item ref:
1. 2. 3.
Note:
1. The aforementioned aforementioned check po points ints are the leas leastt that the Employer expects the PM/CS to carry out. out. This check point point shall no way limits the inspection process of the PM/CS in any aspect of the construction including quality issues, issues, documentation, testing and on site execution of various components and the PM/CS shall generate additional checklists as appropriate.
2. ( 2. ( √ ) - Comply
( Х ) - Does Not Comply – require substantiation in remarks column
(N/A) - Not Applicable.
D
Issue: B
Rev.: 01
Date: 30.03.21
Page 145 of 202
SITE PROCEDURE MANUAL MANUAL
Project:
Contract Ref: Check Sheet REV
1
No
00001
ENABLING WORKS – Shoring and Dewatering
DCS3 General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref
Approval Code
Approval Date
1. 2.
Inspection/Audit ( √ ) - Comply;
( Х ) - Does Not Comply – require substantiation in remarks column; be issued by the PM/CS; (N/A) - Not Applicable. Approvals Setting out
Size/Type
Levels
Works Verified/ Checked/Audited Checked/Audited C 1 Preparation Plot clearance (Existing structures and other constraints) Boundary establishment Mobilization 2 Shoring as per design design Method statements Ensuring safety to Adjacent property Shoring setting out layout Demarcation certificate Shoring Anchoring and De Anchoring sequences sequences Shoring movement survey report 3 Dewatering and disposal system
D
C
D
C
D
C
D
(NCR) (NCR) - Non Conformity report shall
Testing & Results C
D
Remarks PM/CS (C)
Employer (D)
Method statement
Issue: B
Rev.: 01
Date: 30.03.21
Page 146 of 202
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Ensuring safety to t he structure and Adjacent property Dewatering NOC Dewatering efficiency 4 Excavation Method statement 5 Filling/ Base preparation Compaction Test Method Statement
Sign Off
PM/CS’s Inspector
PM/CS’s Snr. PM/CS
Employer’s Representative Audit
Date:
Date:
Date:
Sign:
Sign:
Sign:
Status – NCR (against the Check/Audit comments) c omments) Initiated by the PM/CS
NCR num. and Description
Dated
NCR close out action
Audit Item ref:
Remarks/Comment
Dated
Remarks/ Comments
Sign off C
1. 2. Note:
1.The aforementioned aforementioned ch check eck points points are the least that the Em Employer ployer e expects xpects the PM/CS to carry out. out. This This check point shall shall no way limits the inspection process of the PM/CS in any aspect of construction including quality issues, documentation documentation,, testing and on site execution of various components and the PM/CS shall generate additional check lists as appropriate.
D
Issue: B
Rev.: 01
Date: 30.03.21
Page 147 of 202
SITE PROCEDURE MANUAL MANUAL
Project:
Contract Ref: Check Sheet REV
1
No
00001
ENABLING WORKS – Concrete Piling Works
DCS4 General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref
Approval Code
Approval Date
1. 2.
Inspection/Audit
( √ ) - Comply;
( Х ) - Does Not Comply – require substantiation in remarks column; be issued by the PM/CS; (N/A) - Not Applicable. Approvals
Works Verified/ Checked/Audited Checked/Audited C 1 Piling Working Platform Ensuring safety to Adjacent property Casing Vertical alignment Toe level Cut off level bentonite test 2 Piles Reinforcement Reinforcement Dowels to raft Steel cage length and bars arrangement 3 Concrete Works Concrete design Mix and test Lab facilities
D
Setting out C
D
Size/Type C
D
Levels C
D
(NCR) (NCR) - Non Conformity report shall
Testing & Results C
D
Remarks PM/CS (C)
Employer (D)
Issue: B
Rev.: 01
Date: 30.03.21
Page 148 of 202
SITE PROCEDURE MANUAL MANUAL
4 Test Results Results Slump test Cube test Integrity test Reinforcement lab test PTP test results Working piles test layout
Sign Off
PM/CS’s Inspector
PM/CS’s Snr. PM/CS
Employer ’s ’s Representative Audit
Date:
Date:
Date:
Sign:
Sign:
Sign:
Status – NCR (against the Check/Audit comments) c omments) Initiated by the PM/CS
NCR num. and Description
Dated
NCR close out action
Audit Item ref:
Remarks/Comment Remarks/Comm ent
Dated
Remarks/Comments Remarks/Comments
Sign off C
1. 2.
Note:
1.The aforementioned aforementioned ch check eck points points are the least that the Em Employer ployer e expects xpects the PM/CS to carry out. out. This This check point shall shall no way limits the inspection process of the PM/CS in any aspect of construction including quality issues, documentation documentation,, testing and on site execution of various components and the PM/CS shall generate additional check lists as appropriate. appropriate.
D
Issue: B
Rev.: 01
Date: 30.03.21
Page 149 of 202
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Project:
Contract Ref: Check Sheet REV
1
No
00001
EARTH WORKS - Excavation, Backfi Backfilling lling and Compaction Compaction
DCS5 General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref
Approval Code
Approval Date
1. 2.
Inspection/Audit
( √ ) - Comply;
( Х ) - Does Not Comply – require substantiation in remarks column; be issued by the PM/CS; (N/A) - Not Applicable. Approvals
Setting out
Size/Type
Levels
Works Verified/ Checked/Audited Checked/Audited C 1 Excavation Method statement Soil Stability (Shoring/ Slopes, Ensure safety to adjacent property) Safety in equipments and truck to access through enabling works and adjacent property. Equipment adequacy. dewatering condition 2 Filling Methodology Material specification specification Platform level survey report 3 Compaction Compaction Methodology Adequacy
D
C
D
C
D
C
D
(NCR) (NCR) - Non Conformity report shall
Testing & Results C
D
Remarks PM/CS (C)
Employer (D)
Issue: B
Rev.: 01
Date: 30.03.21
Page 150 of 202
SITE PROCEDURE MANUAL MANUAL
Test Results
Sign Off
PM/CS’s Inspector
PM/CS’s Snr. PM/CS
Employer ’s ’s Representative Audit
Date:
Date:
Date:
Sign:
Sign:
Sign:
Status – NCR (against the Check/Audit comments) c omments) Initiated by the PM/CS
NCR num. and Description
Dated
NCR close out action
Audit Item ref:
Remarks/Comment Remarks/Comm ent
Dated
Remarks/Comments Remarks/Comments
Sign off C
1. 2.
Note:
1.The aforementioned aforementioned ch check eck points points are the least that the Em Employer ployer e expects xpects the PM/CS to carry out. out. This This check point shall shall no way limits the inspection process of the PM/CS in any aspect of construction including quality issues, documentation documentation,, testing and on site execution of various components and the PM/CS shall generate additional check lists as appropriate. appropriate.
D
Issue: B
Rev.: 01
Date: 30.03.21
Page 151 of 202
SITE PROCEDURE MANUAL MANUAL
Project:
Contract Ref: Check Sheet REV
1
No
00001
Plain Concrete Works - P.C.C
DCS6 General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref
Approval Code
Approval Date
1. 2. 3. 4.
Inspection/Audit
( √ ) - Comply;
( Х ) - Does Not Comply – require substantiation in remarks column; be issued by the PM/CS; (N/A) - Not Applicable. Approvals
Works Verified/ Checked/Audited Checked/Audited C 1
D
Setting out C
D
Size/Type C
D
(NCR) (NCR) - Non Conformity report shall
Levels
Testing & Results
C
C
D
Remarks
D
PM/CS (C)
Employer (D)
Anti-termite Method statement
2 Plain Cement Concrete Concrete Soil compaction test Thickness /layout and level
Sign Off
PM/CS’s Inspector
PM/CS’s Snr. PM/CS
Employer ’s ’s Representative Audit
Date:
Date:
Date:
Sign:
Sign:
Sign:
Status – NCR (against the Check/Audit comments) c omments)
Issue: B
Rev.: 01
Date: 30.03.21
Page 152 of 202
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Initiated by the PM/CS
NCR num. and Description
Dated
NCR close out action
Audit Item ref:
Remarks/Comment Remarks/Com ment
Dated
Remarks/Comments Remarks/Comments
Sign off C
1. 2.
Note:
1.The aforementioned check points are the least that the Employer expects expects the PM/CS to carry out. This check point shall no way limits the inspection process of the PM/CS in any aspect of construction including quality issues, documentation documentation,, testing and on site execution of various components and the PM/CS shall generate additional check lists as appropriate. appropriate.
D
Issue: B
Rev.: 01
Date: 30.03.21
Page 153 of 202
SITE PROCEDURE MANUAL MANUAL
Project:
Contract Ref: Check Sheet REV
1
No
00001
FORM WORK - Vertical and Horizontal Elements
DCS7 General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref
Approval Code
Approval Date
1. 2. 3. 4.
Inspection/Audit
( √ ) - Comply;
( Х ) - Does Not Comply – require substantiation in remarks column; be issued by the PM/CS; (N/A) - Not Applicable. Approvals
Works Verified/ Checked/Audited Checked/Audited C 1
Form Works Material Propping Centering and staging Bracing Design approval Specialist execution certificate Survey clearances MEP Clearances Pre-cambering Pre-camberi ng for slabs Concrete cover blocks
2
Service entry/ exit exit pts
D
Setting out C
D
Size/Type C
D
(NCR) (NCR) - Non Conformity report shall
Levels
Testing & Results
C
C
D
D
Remarks PM/CS (C)
Employer (D)
Seal
Issue: B
Rev.: 01
Date: 30.03.21
Page 154 of 202
SITE PROCEDURE MANUAL MANUAL
Sign Off
PM/CS’s Inspector
PM/CS’s Snr. PM/CS
Employer’s Representative Audit
Date:
Date:
Date:
Sign:
Sign:
Sign:
Status – NCR (against the Check/Audit comments) c omments) Initiated by the PM/CS
NCR num. and Description
Dated
NCR close out action
Audit Item ref:
Remarks/Comment Remarks/Com ment
Dated
Remarks/Com Remarks/Comments ments
Sign off C
1. 2.
Note: 1.The aforementioned check points are the least that the Employer ex expects pects the PM/CS to carry out. This check point shall no way limits the inspection process of the PM/CS in any aspect of construction including quality issues, documentation, testing and on site execution of various components and the PM/CS shall generate additional check lists as appropriate.
D
Issue: B
Rev.: 01
Date: 30.03.21
Page 155 of 202
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Project:
Contract Ref: Check Sheet REV
1
No
00001
REINFORCEMENT - Vertical and Horizontal Elements
DCS8 General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref
Approval Code
Approval Date
1. 2.
Inspection/Audit Comply; ( √ ) – Comply;
require substant substantiation iation in remarks column; (NCR) Non Conformity Conformity ( Х ) - Does Not Comply – require
report shall be issued by the PM/CS; Approvals Works Verified/ Checked/Audited Checked/Audited C 1
Reinforcement Steel mesh arrangement Lap / Splices (length and location ) standard hook termination starter bars (walls/columns ) Chairs / Spacers and cover blocks Physical conditions of Rebar Binding between bars Construction joint joint Dowels and Continuity at Construction joint joint Steel Mill certificate and tests
2 Service entry/ exit exit pts pts Additional bars/ bars/ Opening details
D
(N/A) - No Nott Applicable. Setting out C
D
Size/Type C
D
Levels C
D
Testing & Results C
D
Remarks PM/CS (C)
Employer (D)
Issue: B
Rev.: 01
Date: 30.03.21
Page 156 of 202
SITE PROCEDURE MANUAL MANUAL
3 Pre Concreting Concrete design Mix Lab facilities Method Statements MEP Clearances Provisions for (BMU/Facade light /cladding ……etc.)
Sign Off
PM/CS’s Inspector
PM/CS’s Snr. PM/CS
Employer’s Representative Audit
Date:
Date:
Date:
Sign:
Sign:
Sign:
Status – NCR (against the Check/Audit comments) c omments) Initiated by the PM/CS
NCR num. and Description
Dated
NCR close out action
Audit Item ref:
Remarks/Comment Remarks/Comm ent
Dated
Remarks/Com Remarks/Comments ments
Sign off C
1. 2.
Note:
1.The aforementioned aforementioned ch check eck points points are the least that the Em Employer ployer e expects xpects the PM/CS to carry out. out. This This check point shall shall no way limits the inspection process of the PM/CS in any aspect of construction including quality issues, documentation documentation,, testing and on site execution of various components and the PM/CS shall generate additional check lists as appropriate. appropriate.
D
Issue: B
Rev.: 01
Date: 30.03.21
Page 157 of 202
SITE PROCEDURE MANUAL MANUAL
Project:
Contract Ref: Check Sheet REV
1
No
00001
BEFORE CONCRETING - Vertical and Horizontal Elements
DCS9 General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref
Approval Code
Approval Date
1. 2.
Inspection/Audit Comply; ( √ ) – Comply;
require substant substantiation iation in remarks column; ( Х ) - Does Not Comply – require report shall be issued by the PM/CS; (N/A) - No Nott Applicable. Approvals
Works Verified/ Checked/Audited Checked/Audited C 1
Concreting Concrete design Mix Site Lab f acilities Construction joints approval Shuttering and propping clearances / certificate Concreting Method statement MEP clearances Setting out layout and survey clearances Verticality /alignments Concrete cover block
2
Quality Quality Slump Cube Timely Placement
D
Setting out C
D
Size/Type C
D
Levels C
D
(NCR) Non Conformity Conformity
Testing & Results C
D
Remarks PM/CS (C)
Employer (D)
Issue: B
Rev.: 01
Date: 30.03.21
Page 158 of 202
SITE PROCEDURE MANUAL MANUAL
Sampling and Techniques Temperature check
Sign Off
PM/CS’s Inspector
PM/CS’s Snr. PM/CS
Employer’s Representative Audit
Date:
Date:
Date:
Sign:
Sign:
Sign:
Status – NCR (against the Check/Audit comments) c omments) Initiated by the PM/CS
NCR num. and Description
Dated
NCR close out action
Audit Item ref:
Remarks/Comment Remarks/Com ment
Dated
Remarks/Comments Remarks/Comments
Sign off C
1. 2.
Note:
1.The aforementioned check points are the least that the Employer ex expects pects the PM/CS to carry out. This check point shall no way limits the inspection process of the PM/CS in any aspect of construction including quality issues, documentation, testing and on site execution of various components and the PM/CS shall generate additional check lists as appropriate. appropriate.
D
Issue: B
Rev.: 01
Date: 30.03.21
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Project:
Contract Ref: Check Sheet REV
1
No
00001
AFTER CONCRETING - Vertical and Horizontal Elements
DCS10 General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref
Approval Code
Approval Date
1. 2.
Inspection/Audit Comply; ( √ ) – Comply;
require substantiation substantiation in remarks column; ( Х ) - Does Not Comply – require report shall be issued by the PM/CS; (N/A) - No Nott Applicable.
Works Verified/ Checked/Audited Checked/Audited
Vertical alignment C
1
Curing and surface condition Surface condition Curing Slopes Placement & Compaction Finishing As-Built survey survey
2
Inspection after the removal of shuttering. Surface condition Slopes and Levels Setting out Expansion joints
D
Sizes C
D
Levels C
D
(NCR) - Non Conformity
Approval C
D
C
D
Remarks PM/CS (C)
Employer (D)
Construction joints
Issue: B
Rev.: 01
Date: 30.03.21
Page 160 of 202
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Reinforcement Cover
3
Test results. Cube tests
Sign Off
PM/CS’s Inspector
PM/CS’s Snr. PM/CS
Employer’s Representative Audit
Date:
Date:
Date:
Sign:
Sign:
Sign:
Status – NCR (against the Check/Audit comments) c omments) Initiated by the PM/CS
NCR num. and Description
Dated
NCR close out action
Audit Item ref:
Remarks/Comment Remarks/Comm ent
Dated
Remarks/ Comments
Sign off C
1. 2.
Note:
1.The aforementioned check points are the least that the Employer ex expects pects the PM/CS to carry out. This check point shall no way limits the inspection process of the PM/CS in any aspect of construction including quality issues, documentation, testing and on site execution of various components and the PM/CS shall generate additional check lists as appropriate. appropriate.
D
Issue: B
Rev.: 01
Date: 30.03.21
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Project:
Contract Ref: Check Sheet REV
1
No
00001
POST TENSION SLABS - Before Concreting
DCS11 General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref
Approval Code
Approval Date
1. 2. 3.
Inspection/Audit
( √ ) - Comply;
( Х ) - Does Not Comply – require require substantiation substantiation in remarks column; shall be issued by the PM/CS; (N/A) - Not Applicable. Approvals
Works Verified/ Checked/Audited Checked/Audited C 1
Post Tension Method statement Tendons test Slab Reinforcement Anchoring systems systems design approval Stressing method and Sequence Grouting test Batch Mix Slump Specialist approval on the execution prior to cast Concrete cover Tendon layout
D
Setting out C
D
Size/Type C
D
Levels C
D
Testing & Results C
D
(NCR) Non Conformity Conformity report report
Remarks PM/CS (C)
Employer (D)
Issue: B
Rev.: 01
Date: 30.03.21
Page 162 of 202
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Sign Off
PM/CS’s Inspector
PM/CS’s Snr. PM/CS
Employer’s Representative Audit
Date:
Date:
Date:
Sign:
Sign:
Sign:
Status – NCR (against the Check/Audit comments) c omments) Initiated by the PM/CS
NCR num. and Description
Dated
NCR close out action
Audit Item ref:
Remarks/Comment Remarks/Comm ent
Dated
Remarks/Comments Remarks/Comments
Sign off C
1. 2.
Note:
1.The aforementioned check points are the least that the Employer ex expects pects the PM/CS to carry out. This check point shall no way limits the inspection process of the PM/CS in any aspect of construction including quality issues, documentation, testing and on site execution of various components and the PM/CS shall generate additional check lists as appropriate. appropriate.
D
Issue: B
Rev.: 01
Date: 30.03.21
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Project:
Contract Ref: Check Sheet REV
1
No
00001
PRECAST ELEMENTS
DCS12 General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref
Approval Code
Approval Date
1. 2.
Inspection/Audit Approvals
Grade
Rebar
Lifting
Support
Remarks
Works Verified/ Checked/Audited C
D
C
D
C
D
C
D
C
D
PM/CS (C)
Employer (D)
1 Precast Works Execution
Sign Off
PM/CS’s Inspector
PM/CS’s Snr. PM/CS
Employer’s Representative Audit
Date:
Date:
Date:
Sign:
Sign:
Sign:
Status – NCR (against the Check/Audit comments) c omments) Initiated by the PM/CS
NCR num. and Description
1. 2.
Dated
NCR close out action
Audit Item ref:
Remarks/Comment Remarks/Com ment
Dated
Remarks/ Comments
Sign off C
D
Issue: B
Rev.: 01
Date: 30.03.21
Page 164 of 202
Note:
SITE PROCEDURE MANUAL MANUAL
1.The aforementioned aforementioned ch check eck points points are the least that the E Employer mployer expects the the PM/CS to carry carry out. This check check point point shall no way limits the inspection process of the PM/CS in any aspect of construction including quality issues, documentation documentation,, testing and on site execution of various components and the PM/CS shall generate additional check lists as appropriate. appropriate.
2. ( 2. ( √ ) - Comply;
( Х ) - Does Not Comply – require substantiation in remarks column;
(N/A) - Not Applicable.
Issue: B
Rev.: 01
Date: 30.03.21
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Project:
Contract Ref: Check Sheet REV
1
No
00001
STRUCTURAL STEEL WORKS
DCS15 General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref
Approval Code
Approval Date
1. 2. 3.
Inspection/Audit
( √ ) – Comply; Comply;
( Х ) - Does Not Comply – require require substantiation substantiation in rremarks emarks column;
report shall be issued by the PM/CS; Approvals Works Verified/ Checked/Audited Checked/Audited C 1 Structural Steel Physical Condition Type & Grade Steel mill test certificate Anchor bolt condition condition 2 Lap and Splice Splice 3 Method of Erection Erection 4 Connections Bolted connection (bolts grade and test ) Welded connection (welding thickness / grade and test ) 5 Finish and protection Anticorrosion paint paint
D
(NCR) Non Conformity
(N/A) - Not Applicable. Setting out C
D
Size/Type C
D
Levels C
D
Testing & Results C
D
Remarks PM/CS (C)
Employer (D)
Fire painting protection
Issue: B
Rev.: 01
Date: 30.03.21
Page 166 of 202
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Final paint thickness
Sign Off
PM/CS’s Inspector
PM/CS’s Snr. PM/CS
Employer’s Representative Audit
Date:
Date:
Date:
Sign:
Sign:
Sign:
Status – NCR (against the Check/Audit comments) c omments) Initiated by the PM/CS
NCR num. and Description
Dated
NCR close out action
Audit Item ref:
Remarks/Comment Remarks/Com ment
Dated
Remarks/
Sign off
Comments
C
1. 2. 3.
Note:
1.The aforementioned aforementioned ch check eck points points are the least that the E Employer mployer expects the the PM/CS to carry carry out. This check check point point shall no way limits the inspection process of the PM/CS in any aspect of Construction including quality issues, documentation, testing and on site execution of various components and the PM/CS shall generate additional check lists as appropriate. appropriate.
D
Issue: B
Rev.: 01
Date: 30.03.21
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Project:
Contract Ref: Check Sheet REV
1
No
00001
WATERPROOFING SYSTEM
DCS24 General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref
Approval Code
Approval Date
1. 2. 3.
Inspection/Audit
( √ ) - Comply;
( Х ) - Does Not Comply – require substantiation in remarks column; be issued by the PM/CS; (N/A) - Not Applicable. Approvals
Works Verified/ Checked/Audited Checked/Audited C
D
Setting out C
D
Size/Type C
D
Levels C
D
(NCR) Non (NCR) Non Conformity report shall
Testing & Results C
Remarks
D
PM/CS (C)
Employer (D)
1 Water proofing system Membrane test results Application method method statement Joints condition and test Compartmentalization Pile head treatment Protection screed and membrane Service entry exit treatment
Sign Off
PM/CS’s Inspector Date:
PM/CS’s Snr. PM/CS Date:
Employer’s Representative Audit Date:
Issue: B
Rev.: 01
Date: 30.03.21
Page 168 of 202
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Sign:
Sign:
Sign:
Status – NCR (against the Check/Audit comments) c omments) Initiated by the PM/CS
NCR num. and Description
Dated
NCR close out action
Audit Item ref:
Remarks/Comment Remarks/Com ment
Dated
Remarks/ Comments
Sign off C
1. 2.
Note:
1.The aforementioned aforementioned ch check eck points points are the least that the E Employer mployer expects the the PM/CS to carry carry out. This check check point point shall no way limits the inspection process of the PM/CS in any aspect of construction including quality issues, documentation documentation,, testing and on site execution of various components and the PM/CS shall generate additional check lists as appropriate. appropriate.
D
Issue: B
Rev.: 01
Date: 30.03.21
Page 169 of 202
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Project:
Contract Ref: Check Sheet REV
1
No
00001
SUBSTRUCTURE FOUNDATION WORKS
DCS25 General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref
Approval Code
Approval Date
1. 2.
Inspection/Audit
( √ ) - Comply;
( Х ) - Does Not Comply – require substantiation in remarks column;
issued by the PM/CS;
Approvals Works Verified/ Checked/Audited C 1 Piling As built survey survey report Pile head surface treatment Cut off level Pilling test results 2 Piles Reinforcement Reinforcement Piles Dowels to raft /pile capes Coupler lab test 3 Concrete Works Concrete design Mix and test Lab facilities 4 Foundation reinforcement Layout /dimensions Affective depth
(NCR) Non (NCR) Non Conformity report shall be
(N/A) - Not Applicable.
D
Setting out C
D
Size/Type C
D
Levels C
D
Testing & Results C
D
Remarks PM/CS (C)
Employer (D)
Concrete cover block
Issue: B
Rev.: 01
Date: 30.03.21
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Starter rebar’s dowels/standard hook Column/wall survey layout
Sign Off
PM/CS’s Inspector
PM/CS’s Snr. PM/CS
Employer’s Representative Audit
Date:
Date:
Date:
Sign:
Sign:
Sign:
Status – NCR (against the Check/Audit comments) c omments) Initiated by the PM/CS
NCR num. and Description
Dated
NCR close out action
Audit Item ref:
Remarks/Comment Remarks/Co mment
Dated
Remarks/ Comments
Sign off C
1. 2.
Note:
1.The aforementioned aforementioned ch check eck points points are the least that the Em Employer ployer e expects xpects the PM/CS to carry out. out. This This check point shall shall no way limits the inspection process of the PM/CS in any aspect of construction including quality issues, documentation, testing and on site execution of various components and the PM/CS shall generate additional check lists as appropriate.
D
Issue: B
Rev.: 01
Date: 30.03.21
Page 171 of 202
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Project:
Contract Ref: Check Sheet REV
1
No
00001
POST TENSION SLABS - after concreting and stressing
DCS26 General Information
Tower
Floor
Area Reference
Area name
Drawing/Material Submittal Reference
Document Ref
Approval Code
Approval Date
1. 2. 3. 4.
Inspection/Audit
( √ ) - Comply;
( Х ) - Does Not Comply – require require substantiation substantiation in rremarks emarks column; report shall be issued by the PM/CS; (N/A) - Not Applicable. Approvals
Works Verified/ Checked/Audited Checked/Audited C 1
Post Tension Stressing Method statement Grouting test Specialist approval on the execution prior to start the stressing Concrete test Slab Surface condition
2
Strain Check Theoretical log Actual log
D
Setting out C
D
Size/Type C
D
Levels C
D
(NCR) Non Conformity
Testing & Results C
D
Remarks PM/CS (C)
Employer (D)
Sign Off
Issue: B
Rev.: 01
Date: 30.03.21
Page 172 of 202
SITE PROCEDURE MANUAL MANUAL
PM/CS’s Inspector
PM/CS’s Snr. PM/CS
Employer’s Representative Audit
Date:
Date:
Date:
Sign:
Sign:
Sign:
Status – NCR (against the Check/Audit comments) c omments) Initiated by the PM/CS
NCR num. and Description
Dated
NCR close out action
Audit Item ref:
Remarks/Comment Remarks/Comm ent
Dated
Remarks/
Sign off
Comments
C
1. 2.
Note:
1.The aforementioned aforementioned check p points oints are are the least th that at the Employer expects the PM/CS PM/CS to carry out. T This his check check point shall no way limits the inspection process of the PM/CS in any aspect of construction including quality issues, documentation, testing and on site execution of various components and the PM/CS shall generate additional check lists as appropriate. appropriate.
D
Issue: B
Rev.: 01
Date: 30.03.21
Page 173 of 202
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6.
PLANNIN PLANNING, G, SC HEDU HEDULING, LING, PR OGR ES S CONT CONTROL ROL AND RE PORTIN PORTING G PROCEDURES
6.1.
INTRODUCTION
The Contractor shall develop detailed implementation plans and contract administration and control procedures based upon the conditions and requirements set out in the Contract. The Contractor shall clearly identify all activities pertaining to the Works including, but are not limited to, the following functions to be undertaken:
a)
The analysis and identification of the Contractor’s, Subcontractors’, manufacturer’s and supplier’s basic activities, including significant milestones through an agreed “Work Breakdown Structure”.
b)
The progress monitoring of tthese hese activities through the use of critical critical path networks (CPM), bar charts, progress curves, histograms, follow-up tables / reports and material (submittals / procurement) schedules.
c)
Continuous comparison of the Contractor's programme for the Works, actual achievements and forecasts.
d)
The prompt identification of delay delay,, and w where here necessary, actions required to iimplement mplement corrective measures to recover any slippage ( “Recovery Schedule”).
The Contractor shall develop a system for the implementation of planning, monitoring and control of the execution and completion of the Works in accordance with the conditions and requirements of the Contract. The system shall include the procedures and requirements: -
a.
b.
A preliminary submission plan (level 1 schedule, programme and progress control methodology) including but not limited to: i)
Trades production rates and duration calculations I justifications
ii)
Resources allocation, distribution and movements of equipment.
Within the time prescribed in the Conditions of C Contract, ontract, the C Contractor ontractor shall prepare and submit a programme for the Works in accordance requirements set out in the Contract to the PM/CS for review and consent.
c.
The Contractor shall also produce and submit, within the ttime ime prescribed in the the Conditions of Contract of being so requested by the PM/CS, a revised programme showing such modifications to the approved programme as are necessary to ensure completion of the Works within the Time for Completion.
d.
The Contractor shall appoint a dedicated Planning PM/CS to perform operate this service and to satisfy the reporting requirements as required by the Contract.
e.
The Contractor shall grant the Employer’s representative access to all relevant planning and control documents prepared by the Contractor during the term of the Contract.
f.
All progress curves charts and histograms shall include a data table below graphics providing planned, actual and cumulative data. When necessary, the PM/CS or the Employer may request that forecast data be included on some or all of these documents.
6.2.
SCOPE
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Date: 30.03.21
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The scope of the planning, scheduling, progress control and reporting procedures are described hereunder. The Contractor shall include all activities, which are relevant to the scope of the Works.
6. 6.3. 3.
PLANNING AND SC HEDULING
The planning and progress measurement activities of the Contractor ’s ’s programme shall be prepared in such manner and format so as to allow the Employer to also monitor these aspects and integrate them within its own overall project control system. This shall be done through the usage of computerised planning software such as PRIMAVERA PRIMAVER A P6 or o other ther Employer’s approved software, to achieve prompt and accurate reporting.
6.3.1.
General
The Contractor shall develop and detail the programme for the Works in accordance with the following requirements:
a)
The itemisation breakdown of the sc scope ope of the Works as stated in the Contract into bas basic ic measurable measurable activities on the basis of a user-defined “Work Breakdown Structure” (WBS). The Contractor shall establish the type and style of the WBS on the basis of the work packages and units. This system, once approved by the PM/CS, will provide a common activity coding structure, which shall be used throughout both the planning and progress reporting infrastructures. A sample WBS template is provided in figure 1.
b)
All planning documents shall cover the entire term of the C Contract ontract which shall shall include include the construction phase and the Defects Liability Period which shall include any time ti me for pre-commiss pre -commissioning, ioning, commissioning, mobilization and demobilization, as-built documentation activities and handover.
c)
All planning documents shall clearly describe the type and category of manpower, man-hours, special resources and status used.
d)
The planning programme shall not iinclude nclude any constraints imposed on any of its activities. Exceptions for the commencement and completion of the Works, and intermediate milestones (if any) may include late constraints only. Use of early or must finish constraints is not permitted.
e)
A weekly update of a allll plannin planning g do documents cuments (including the programme) based on the actual progress of works shall be prepared and submitted on the day before the last day of the week or at another agreed cut-off day. In principle no more than 3 calendar days shall lapse between cut-off date and report submission date.
f)
A monthly update of all planning documents (including the programme) based on the actual progress of works shall be prepared and submitted on a cut-off date as required and advised by the Employer. The regular planning update shall be affected on a monthly basis for all planning documents. An interim update of planning documents shall be prepared if deemed necessary at the request of the PM/CS (i.e. weekly, fortnightly, etc.).
g)
Planning updates shall determine by calculation, the planned and actual progress values to date, for each activity (or work package) using weight factors. It shall also include, when an activity is not 100% complete, an assessment of the remaining duration value and a revised forecast completion date for such activity.
h)
Once the Contractor’s programme is approved by the PM/CS in accordance with the Conditions of Contract, no changes in terms of planned figures, links and relations to successors and predecessors, budgeted quantities etc. shall be permitted without the PM/CS’s approval.
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Rev.: 01
Date: 30.03.21
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Fig .1 Typical Work B reakdown reakdown Structure for for Project Prog Prog ra ram m
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Date: 30.03.21
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6.3.2.
SITE PROCEDURE MANUAL MANUAL
Planning /Pr ogr am amming ming Levels
The Contractor shall prepare its programme and/or other planning documents in three different levels of detail. The content, extent and output required for each level is listed herein here in under. Level 3 summary will roll up to Level 2. Level 2 summary will roll up to Level 1.
Total Project Duration This shall include all activities related to the implementation of the following phases:
Design and Detailed Shop Drawings
Procurement/Fabrication
Construction/Installation/Hook-up
Pre-commissioning/Commissioning/Start-up/Handover/As-built
Design and Detailed Shop Drawings
Level 1: Work Package Level (per area or process system).
Level 2: Work Unit Level (per item of document).
Level 3: Document Status Register (Control Level).
Procurement
Level 1: Work Package Level (per area or process system).
Level 2: Work Unit Level (per item of material).
Level 3: Procurement Status Register (Control Level).
Construction
Level 1: Work Package Level (per area or process system).
Level 2: Work Unit Level (per item of work).
Level 3: Per activity (Control Level).
Pre-commissioning, Pre-commiss ioning, Commissioning and As-Built
Level 1: Work Package Level (per area or process system).
Level 2: Work Unit Level (per item of work).
Level 3: Per activity/Syste activity/System m (Control Level).
6.3.2.1.
Level 1 Planning an and d S cheduling cheduling
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Date: 30.03.21
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Level 1 bar chart: This is a summary time schedule logic bar chart covering the scope of the Works, including any contractual milestone dates and other key dates as identified by the Contractor. This bar chart document shall cover all work packages. The Level 1 bar chart shall be updated once a month and at a regular interim period if deemed necessary by the PM/CS or the Employer. The Level 1 bar chart shall contain the following information as a minimum-planning requirement for each activity.
Work Breakdown Structure (WBS) Identifier
Activity description and duration
Actual percentage progress
Baseline start and finish dates (original)
Planned early start and early finish dates
Actual start and actual finish dates
Contractual milestone dates and other key dates (original, plan and actual)
Long lead and critical material milestone dates
Main interface dates.
The Level 1 bar chart shall be prepared and a nd presented in A3 size format and submitted to the PM/CS, and copy to the Employer, in both hardcopy and softcopy (in editable format) formats.
6.3.2.2.
Level 2 Planning an and d S cheduling cheduling
The Level 2 schedule shall consist of a set of computerised working documents prepared and issued by the Contractor initially to control the Works at the work group level, discipline level and document level. For representation, Level 2 includes bar charts and progress/productivity tables. This schedule is a direct combination of Level 3 activities summarised at Level 2.
Level 2 bar chart: The Level 2 bar chart shall be an aggregate bar chart for the complete scope of the Works. Level 2 shall be updated every week. The Level 2 bar chart shall contain the following information as a minimumplanning requirement for each activity:
Work Breakdown Structure (WBS) identifier
Activity description and duration
Actual percentage progress
Baseline start and finish dates (original)
Planned early start and early finish dates and total float
Critical path relationships
Activity logic relationships
Contractual milestone dates
Long lead and material milestone dates (plan, actual and forecast)
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Key interface dates (plan, actual and forecast)
The Level 2 bar chart shall be prepared and presented in either A3 or A4 size document as agreed with the PM/CS, and submitted to the PM/CS, and copy to the Employer, in both hardcopy and softcopy (in editable format) formats.
LEVEL 2 PROGRESS STATUS TABLE This table shall provide for each Level L evel 2 Activity with the following information:
Work Unit No.
Work Unit Designation
Weight Factor
Physical Percentage Planned and Actual.
LEVEL 2 PROGRESS AND PRODUCTIVITY TABLES For each work package and unit, a table shall be presented showing for each activity of work with the following information:
Planned and Actual Progress
Original work hours estimate
Revised work hours estimate
Consumed work hours to date
Productivity factor
6.3.2.3.
Level 3 Planning an and d S cheduling
Level 3 bar chart shall be supported by the project critical path network, reflecting all the individual work elements, including subcontracts, if appropriate, and shall demonstrate the viability of the Contractor’s overall execution plan. The activities in the Level 3 bar chart shall be referenced to Level 1 and 2 bar chart activities to allow automatic roll up of progress to summary levels as referred in the sections above. All detailed activities in Level 3 bar chart shall be assigned with weighting factors based on estimated man-hours (unless otherwise requested by the PM/CS or the Employer), and when approved by the PM/CS and the Employer, shall be the basis for the detailed progress reporting system. Backup details used by the Contractor in deriving the estimated man-hours shall be submitted to the PM/CS, and copy to the Employer, for review and approval.
Level 3 networks shall be resource-loaded to reflect the resources (manpower, materials and equipment) the Contractor plans to use in completing the Works, and shall form the basis in generating the overall progress SCurve and manpower histogram.
The Contractor shall use the approved planning software system to develop the planning and scheduling function and to enable control of all aspects of the Works. The scheduling software shall:
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Generate bar chart chart sc schedules hedules by w work ork packages or di disciplines sciplines with planned, actual and forecast forecast dates rolled up to Level 2.
Enable ex extensive tensive selection an and d sorting facilities on activ activity ity codes codes consistent consistent with planning Levels Levels 1 and 2.
Be linked at network activity level to data sets or files contained in the Level 3 source source data.
Cover the D Design esign and S Shop hop Drawings, Procurement, Fabrication, Construction, Installation, Hook-up, Pre-commissioning, Pre-commiss ioning, Commissioning and As Built p phases. hases.
The following content ofLevel activities and the choice of constraints shall identify all critical and sub -critical paths. The 3 computerised output shall be considered:
A complete electronic copy of the logic network.
A detailed Lev Level el 3 activity bar chart by work packages and disciplines.
An activity listing with preceding and succeeding activities.
An activity listing s sorted orted by work item / ttotal otal float / early start.
Any other activity listing as required by the PM PM/CS /CS or the Employer. Employer.
Information to be provided by activity shall include as a minimum:
Work Breakdown Structure (WBS) identifier
Activity Description
Activity Percentage Progress
Activity Duration
Contract Milestone Dates
Other Milestone dates (if any)
Milestone dates (if any)
Predecessors and Successors
Early Start and Finish dates
Late Start and Finish dates
Total Float
6.3.3. 6.3 .3.
Progr ess S -Curves -Curves
Progress S-Curve shall indicate both the weekly or monthly cumulative planned percentage progress spread over the project duration and the weekly or monthly actual cumulative percentage progress. Weekly or monthly cumulative planned progress shall be based upon the resource loading input in Level 3 detailed project schedule, and the weekly or monthly cumulative actual progress shall be based upon the achieved percentage weighting system. The cumulative Planned S-Curve, when approved by the PM/CS, shall not change throughout the project duration and shall become the baseline from which progress shall be measured against each update period. In
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addition to the Progress S-Curve, S-Curves categorised categorised by major phases of the Works or milestone stages (i.e. Engineering, Procurement, Fabrication, Installation and Commissioning) and subcontracts, if appropriate, shall be prepared and provided by b y the Contractor.
6.3.4.
Manpowe Manpowerr His togr am
The Manpower Histogram shall indicate both the weekly and monthly manning levels the Contractor plans to deploy over the duration of the project, including its Subcontractors’ personnel, if appropriate, and the weekly/monthly actual deployment up to the Time for Completion of the Works. Planned manpower loading shall be based on the manpower resources/ma resources/man-hours n-hours estimate allocated to each activity in the Level 3 bar chart.
In addition to the Manpower Histogram, Histogram’s categorised by resource trade grouping or phases of the Works shall be prepared and provided by b y the Contractor.
6.3.5.
Two Month Month Look -Ahead B ar Chart
During Engineering design, preparation of shop drawings, mobilization and material procurement phases, the Contractor shall prepare and submit a two month look-ahead bar chart covering Engineering design, procurement and mobilization activities only. However, if deemed necessary by the PM/CS or the Employer, the Contractor will be required to add the construction phase as well. This bar chart shall be updated and issued on a weekly basis within the weekly report until the finalization of the Contractor’s programme for the Works .
6.3.6. 6.3. 6.
S ix Week Look-Ahead Look-Ahead B ar Chart
This bar chart is required only during d uring the construction, fabrication, installation and hook-up phases. The six-week look-ahead bar chart shall be an extract of the detailed network covering construction activities only. The Contractor shall prepare and submit, within 7 calendar days of the date of the Letter of Acceptance, to the PM/CS, and copy to the Employer, the bar chart, and thereafter updated and submitted on a monthly basis within the monthly report.
6.3.7.
90 Day Look -Ahead B ar Chart
Upon finalization of the Contractor’s programme for the Works, the Contractor shall s hall prepare and submit a 90 days look-ahead bar chart to the PM/CS, and copy to the Employer, for review and/or approval. The 90 day look-ahead shall be an exact extract from the Contractor’s detailed programme of the Works covering all activities. This bar chart shall be updated and submitted on a weekly basis within the weekly report.
6.3.8.
R ecovery Plan
During the execution of the Works, if performance or progress of the Works deviates from the Contractor’s programme to the point where the original plan can no longer be an effective basis for control, then it is
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appropriate and desirable to create a new performance measurement plan, based upon a revised schedule and manpower deployment.
Therefore, at a mutually agreed cut-off date, the Contractor shall establish the balance of works remaining to be completed for the Contract, at a measurement level, and reschedule activities so as to complete the Works within the relevant Time for Completion. All plans shall be rescheduled based on the remaining duration for each activity. Remaining duration values must be realistic and reflect the previous recorded value. Up to date information shall then be entered into the computer planning software for a new time analysis run. A revised document known as the “Recovery Plan” shall be produced for the PM/CS’s consideration. The Contractor shall not be entitled to any additional payment for executing the Works in accordance with the Recovery Plan.
The proposed Recovery Plan shall include a revised manpower deployment program, in line with the remaining duration and shall be incorporated into the baseline schedule so as to complete the Works within the relevant Time for Completion.
The revised baseline schedule/programme along with the proposed Recovery Plan, critical path analysis, manpower deployment histogram (Revised and Original) and other planning reports shall be submitted to the PM/CS, and copy to the Employer, for approval. The Contractor shall ensure that all the above mentioned reports substantiate the Recovery Plan for the completion of the Works within the relevant Time for Completion. Once this Recovery Plan is approved by the PM/CS, all planning and scheduling reports shall be corrected to reflect revised percentage progress and revised plan along with original percentage progress and plan. The baseline of the Contractor’s programme for the Works shall be revised and updated to reflect the revised schedule/programme.
6.4. 6.4.
PROGR ES S RE PORTING
6.4.1.
General
The Contractor shall report to the PM/CS and the Employer on the progress of the Works W orks during the entire term of the Contract. Reports shall contain facts only and shall not be construed as agreement. Presentation of the reports shall be of the highest quality.
The Contractor shall, within 14 days of the date of the Letter of Acceptance, submit draft weekly and monthly report formats to the PM/CS, and copy to the Employer, for approval. Once approved by the PM/CS, the format shall not be altered in i n any way, except in agreement with the PM/CS. The following reports shall be prepared and submitted by the Contractor at the times stated below: -
Daily Report
Weekly Report
Monthly Report
Special and Exception Reports (as and when required by EMPLOYER) EMPLOYER)
Close Out Report
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Daily R eport
During the construction phase of the Works, the Contractor shall prepare and submit a Daily Report in accordance with the requirements, format and at the time specified in section 1.1.9. section 1.1.9.
6.4.3.
Weekly R eports
On weekly basis and no later than 1 day after the cut-off date agreed with the PM/CS, the Contractor shall prepare and submit to the PM/CS for verification and reference a weekly progress report. The weekly progress report shall contain, as a minimum, the following information/data:
a)
Overall Contract Status (Narrative)
Planning and Scheduling - overview of performance
Engineering Design - brief description of works executed
Design related tasks
Procurement
Construction I Erection
Pre-Commiss Pre-Commissioning ioning and Commissioning
Areas of Concern
Employer’s constraints
Permits
Forecast for next 2 weeks
Recovery actions (when required)
b)
Weekly Progress Tables
Project Progress Report (Level 2 summary summary))
Project Progress Report (Level 3 detail)
c)
Overall Progress Curve
d)
Contract ‘S’ Curve
Manpower Return
Management
Project Control Staff
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Engineering Staff
Construction Labour
Subcontractors Labour
e)
Plant Equipment Return
f)
Plant Description
Milestone Status Report
Contract achieved dates
Contract Planned Dates
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Forecast Planned Date (to date)
Comments on variations (notes)
g)
Material Procurement Register
Key vendor data received dates
Material description
Material Submittal Status Plan vs. Actual
Name of the Supplier
Requisition Status Report
Purchase Order issue date
Planned, Actual and forecast dates
Ex. Works
h)
Level 3 Bar Chart
Activity Key Identifier
Activity Description
Activity Progress
Activity Duration
Imposed dates (if any)
Early Start and Finish dates
Actual Start and Actual Finish dates
Forecast Start and Finish dates
Late Start and Late Finish dates
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i)
6.4.4.
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Total Float
HSE Monthly / Weekly Reports (Form No. SPM/HS/M SPM/HS/MSR/008/00 SR/008/00 (Project Monthly HSE Report) included in Section 3) Section 3)
Monthly Monthly R eport
On monthly basis and no later than 5 working days after the cut-off date agreed with the PM/CS, the Contractor shall prepare and submit to the PM/CS for verification and reference a monthly progress report. The monthly progress report shall contain, as a minimum, the information/data segregated into the following sections/headings:
Management / Executive Summary
Project Control
Design and Shop Drawings
Procurement
Construction, Pre-commis Pre-commissioning sioning and Commiss Commissioning ioning
Planning and Cost Control
QA / QC Health Safety and Environmental (HSE) Reports
Areas of Concern
Record of Expenditure
Recovery Actions (when necessary)
Photographic Record (Both Hard and Soft Copy)
1.
Management Executive Summary
This Section shall include:
2.
a)
Execute summary (Narrative)
b)
Progress Card
c)
Main decisions taken, problems solved, new problems arisen
d)
Updated Level 1 Schedule
e)
Updated Overall Progress Curve
f)
Updated Overall Histogram
Project Control
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This Section shall include:
3.
a)
Updated Milestone Status Report
b)
Document Status Register (overall summary)
c)
Interface Report.
Design and Shop Drawings This Section shall include: a)
A narrative of the month’s events by discipline
b)
Progress per discipline
c)
Deliverable Status Register (summary by generic title)
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4.
d)
Forecast for next reporting period
e)
“Hold” Register
Procurement This Section shall include:
5.
a)
A narrative of the month’s events
b)
Progress per requisition
c)
Requisition Status Report
d)
Purchase Order Status Report
e)
Expediting Status Report (by exception only)
f)
Third Party Inspection Report
g)
Forwarding and Shipping Report
h)
Forecast for next period
Construction, Pre-comm Pre-commissioning issioning and Commissioning This Section shall include:
6.
a)
A narrative of the month’s events
b)
Progress per discipline
c)
Problem areas
d)
Forecast for next period
e)
Any other information deemed necessary
Planning and Cost Control This Section shall include:
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7.
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a)
All areas of pr progress ogress and impact on the Contractor’s programme
b)
An updated Level 3 Bar chart plan sort sorted ed as per WBS
c)
S-Curves
d)
6 Week Look-ahead schedules
e)
Manpower histograms.
QA/QC This Section shall include a comprehensive report on QA/QC aspects of the Project. QAIQC document matrix shall be provided for detailing detail ing each QA/QC procedure including the following: a)
Register for QA / QC documents documents such such as method statem statement ent checklist, checklist, ITP’s, Field Instructions, Site Instructions and NCR’s shal l be provided detailing the following:
Document Number / Revision number
Description
Planned and Actual date of issue
Approval date
Remarks column
8.
b)
Test Results
c)
Master list of monitoring and measuring equipment
d)
Quality statistics as per Section Section 4 (Project Quality Requirements) of this Manual
HSE This Section shall include a comprehensive report on HSE aspects of the Project. Please refer to Project HSE requirements and forms in Section 3 Section 3 (Project HSE Requirements). a)
HSE M Monthly onthly / Weekly Reports (Form No. SPM/HS/M SPM/HS/MSR/008/00 SR/008/00 (Project Monthly H HSE SE Report) included in Section 3) Section 3)
b)
Incident regist registers ers incl including uding first aid and near m miss iss incidents.
c)
Incident reports for major Incidents / dangerous occurrenc occurrence e (Form No. SPM/HS/AIR/002/00 (Accident/Incident Report) included in Section 3) Section 3)
d)
HSE meeting minutes conducted thein Section 3) period 3) (Form No. SPM/HS/AMM/007/00 SPM/HS/AMM/007/00 (Agenda/Minutes Project HSE Meeting)during included Section
e)
HSE monthly inspection and audit rreports eports (Form No. SPM SPM/HS/SIC/003/00 /HS/SIC/003/00 (HSE Inspection Checklist) and Form No. SPM/HS/EIC/004/00 (Environmental Inspection Checklist) included in Section 3) Section 3)
f)
HSE AMS / SVR or NCR registers.
g)
HSE violations / notices.
h)
Plant and equipment – 3rd party register
i)
Fire evacuation drill records.
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Areas of Concern: This Section shall include in detail: a)
Last month’s areas of concern still valid
b)
This month’s raised areas of c oncern
c)
The Contractor ’s recommendation for remedial actions
10. Record of E Expenditure xpenditure This Section shall include in detail: a)
Number of invoices submitted
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b)
The amount of each invoice
c)
Number of invoices paid
d)
Date when payment was received
11. Recovery Actions This Section shall include in detail: a)
Delay Analysis
b)
A full description of recov recovery ery actions being cons considered idered to rec recover over programme programme slippage.
c)
Areas which could be c carried arried out ahead of pr programme. ogramme.
d)
Material or equipment delivery dates w which hich cou could ld be accelerated
12. Photographic Record This Section shall include in detail: a)
A full set of p photographs hotographs showing incremental progress.
b)
A photo photographic graphic record of all all s substructure/cable ubstructure/cable trench work.
c)
Where appro appropriate, priate, photograp photographic hic details of subs subsequently equently hidden structures structures and equipm equipment ent
A sample monthly report template which defines the minimum requirements is enclosed herewith in Appendix A. The values (figures) mentioned in the report template are for illustration purposes only. Any reasonable changes / value addition (project specific) to the reports shall be acceptable upon Contractor securing PM/CS’s/ Employer’s written approval. The Contractor shall propose the changes and demonstrate the value addition to the report as a result of o f such changes in order for the PM/CS to approve such Changes on the reporting template.
6.4.5. 6.4. 5.
Document Documentss S tatu tatuss R egis te ter r
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The Contractor shall be required to develop and maintain a computerised “Document Status Register ”, capable of registering, planning, tracking, monitoring, expediting and reporting on the production of all PM/CSing deliverables prepared under each work package unit. Each deliverable shall be listed. The current status of each deliverable shall be identified and a mutually agreed percentage weighting based on man-hour estimates shall be assigned to the status noted above for the purpose of progress monitoring. The system used by the Contractor shall be Microsoft Excel, Microsoft Access or other approved equivalent packages, version(s) to be agreed with the PM/CS and the Employer to achieve prompt and accurate reporting. The minimum information required shall be as follows: a)
Document no.
b)
Corresponding WBS no.
c)
Document title
d)
Discipline
e)
Type of document
f)
Planned/Actual/Forecast Planned/Actual/Forecast dates for different stages of completion
g)
Weighted value
h)
Percentage complete
i)
Remarks
All planned dates for each document shall be derived from the lowest level network providing schedule for deliverable activities. All documents shall be coded using a Work Breakdown Structure (WBS) system. This document status register shall become the basis for the Engineering Progress Curve(s).
The above is not exhaustive and any other information may be added at the request of the PM/CS of the Employer. The system shall be capable of providing exception reporting such as documents overdue, documents to be issued in the next period. A summary status of drawings and documents at Work Unit Level shall be annexed along with various reports generated by the above system.
6.4.6. 6.4. 6.
Procurement Procurement S tatu tatuss R egis te terr
The Contractor shall be required to develop and maintain a computerised “Procurement Status Register ”, capable of registering, planning, tracking, monitoring, expediting and reporting on the requisitions and purchase orders of all Plant and/or materials required under each work package unit. Each requisition shall be recorded in this register, indicating the various milestones involved from receipt receipt of requisition until delivery of material at Site. The system used by the Contractor shall be Microsoft Excel or other approved equivalent. The system version(s) shall be agreed with the PM/CS prior to implementation. The minimum information required shall be as follows: a)
Purchase Order No.
b)
Corresponding WBS No.
c)
Corresponding Requisition No.
d)
Discipline
e)
Material Description
f)
Planned/Actual/Forecast Planned/Actual/Forecast dates for different stages of completion (Tender issue, issue, Tender closed, Purchase Order Placed, Vendor Drawings approved, Ex-works, FAT, TPI, Shipment, Required On Site).
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g)
Shipment Type (Road, Sea, Air)
h)
Weighted value
i)
Percentage complete
j)
Expediting comment comments s
All planned dates for each material sha shallll be derived from the lowest lev level el network. All requisitions shall shall be coded using the Work Breakdown Structure (WBS). This Procurement Status Register shall become the basis for the Procurement Progress Curve(s).
The system shall be capable of providing exception reporting such as requisitions overdue and requisitions to be issued in the next period. A summary status of requisitions at Work Unit level shall be annexed along with various
reports generated by the above system. The above is not exhaustive and any other information may be added at the request of the PM/CS or the Employer.
6.4.7.
S pecial an and d E xception R eports eports
If deemed necessary by the PM/CS or the Employer, the Contractor shall prepare and submit the PM/CS, and copy to the Employer, reports which cover all aspects of the clarifications and/or the problems identified during the course of the execution of the Works.
6.4.8.
Clos e Out R eport
The Contractor shall produce and submit to the PM/CS, and copy to the Employer, for review and approval a “Close Out Report” which shall include a detailed narrative of main events/problems and solutions for technical aspects, Project Management, Engineering, Procurement, Testing, Construction, Commissioning, Planning, Cost, Contracting, Interfaces etc. This shall include all major decisions undertaken during the performance of the Works.
This report shall include a copy of all programmes, Schedules, Progress Curves, Histograms, status tables as listed in this Section Section 6 (Planning, Scheduling, Progress Control and Reporting Procedures). The report shall be submitted to the PM/CS, and copy to the Employer, before the issue by the PM/CS of the Taking-Over Certificate for the whole of the Works.
6. 6.5. 5.
CONSTR UCTION UCTION PR OGR ES S CONTROL
The Contractor shall implement, maintain and update a computerised “Construction Progress Control ” system which enables the monitoring and follow up of Planned/Actual physical progress of the construction activities. Progress control shall be established based on deliverables prepared and submitted by the Contractor. This shall be performed through use of a computerised software system such as, Microsoft Access or Microsoft Excel (or other approved software) to achieve prompt and accurate reporting.
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6.5.1.
SITE PROCEDURE MANUAL MANUAL
General
The Contractor shall prepare a control estimate for the Works covering the man-hour resources requirement. Such estimate shall consist of the breakdown of the Works (in exact compliance with the WBS) into progressable activities. Each of these activities shall be allocated work content in estimated man-hours for completing such activity. Planned Progress and Weight Factors, at any level, shall always be calculated from estimated man-hours spread over the activity duration. Consolidation to higher level shall be effected using weighted factors. Actual progress shall always be assessed at the lowest level of planning. The physical progress values shall be designed in such a way to reflect the milestone for calculation of Value of Work Done (VOWD). This can be used for comparisons for preparation and submission of statement of claims for work done.
6.5.2. 6.5 .2.
Progr ess Scales Scales (For Actual Actual Progr ess )
For each different work package and unit, the Contractor shall propose to the PM/CS a set of scales to assess actual physical progress. Once approved by the th e PM/CS, progress scales shall be utilised for distributing weighted factors over the duration of the activity. Actual progress shall always be based on physical achievement only.
Actual progress shall be calculated at the lower level using several progress scales that differ depending upon the type of deliverables to be issued. For example:
1.
2.
For procurement stage, Cumulative Scales of P Progress rogress shall be established to monitor monitor each item from the inquiry stage up to the delivery and acceptance at Site: a)
Requisition Issued to the PM/CS for Comments 5%
b)
Issued for Inquiry 10%
c)
Complete Technical Evaluation 15%
d)
Issued for Purchase Order 20%
e)
Vendor Drawings Approved 25%
f)
Ex-Works Delivery 75%
g)
Shipment and Customs Clearance 95%
h)
On Delivery and Acceptance at Site 100%
For construction construction stage, C Cumulative umulative Scales of Progress shall be established to monitor the fabrication/erection up to final certification/acceptance: a)
Shop Drawings complete 5%
b)
Materials Procured 25%
c)
Pre-fabrication complete 45%
d)
Pre-fabricated items delivered to site 70%
e)
Erection 90%
f)
Testing and Commissionin Commissioning g 95%
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g)
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Completion Certification/Inspection / Acceptance and Handover 100%
Progress Scales shall not be implemented without the PM/CS ’s approval. Actual progress shall not, under any circumstances, be assessed by reference to man-hours spent. The above progress figures are for determining progress only and shall not be used for payment purposes.
6.5.3.
Weig ht Factors
For higher level progress consolidation, a “weight factoring system” shall be implemented. implemented. In all cases, weight factors shall be calculated using estimated or planned man-hours man -hours or man days. Each activity shall be allocated a weight factor value, unless the PM/CS and the Employer approve/instruct otherwise. So as to ensure consistency of progress reporting, the weight factors shall not be modified without
the PM/CS’s approval.
6.5.4.
Cos t Loading Cons truction S chedule
Cost Loaded Schedule is the Contractor’s approved CPM Construction Schedule with assigned cost values based on the Schedule of Rates and/or Bill of Quantities which set out the Contract Price that could be used for monitoring and invoicing.
6.6.
MEETINGS
6.6.1.
Weekly Meeting Meeting s
Weekly meeting shall be held at the site office or as required by the PM/CS depending upon the phase of the Works in progress, for the purpose of keeping all parties fully informed of all aspects of the Works. The PM/CS shall chair all meetings.
Agenda:
Complete review of all work units, progress and associated matters
Review of schedules in view of progress
Review of resources
Highlight problem areas and resolutions
Technical queries
Identification of changes
Quality Assurance / Quality Control Issues.
HSE issues
Materials
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The Contractor’s representative
Personnel in charge of main activities (procurement, construction, commissioning) commissioning)
Specialists as necessary
6.6.2.
Monthly Meeting
Monthly meeting shall be held based on the following requirements and agenda:-
Location and date: to be defined before each meeting
Review and approv approval al of each Work Unit progress for the month
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Review of main activities (Engineering, Procurement, Construction, Commiss Commissioning) ioning)
Review of planning
Highlights of occurred and/or anticipated problems. Corrective actions to be taken taken
Long term plan
b e same as per weekly meetings above. The Contractor’s personnel in attendance shall be
Quality Assurance / Quality Control Issues.
HSE issues
6.6.3.
Management Management Meeting Meeting s
Management level meetings may take place between the Employer’s management and the Contractor’s management as agreed between the parties. Other meetings may be held at the Contractor’s or the Employer’s request on specific matters.
6.6.4.
Org anis anis ation ation of Meeting Meeting s
The time, place and venue of meetings shall be as defined above. Agendas may be completed by both parties as necessary. The Minutes of Meeting shall be written and recorded by the PM/CS. The notes shall indicate date and location of meeting, names of the persons who were present at the meeting, purpose of the meeting, record of actions agreed and name of person responsible for each action and anticipated completion, and distribution of the minutes.
Minutes of each meeting shall be prepared by b y the PM/CS within three (3) working days of the meeting and sent to the Employer for approval. The PM/CS shall sign, acknowledging the minutes as being a true record of the meeting, and formally issue the same to the Contractor.
Clear hand written minutes may be acceptable.
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6.7. 6.7.
SITE PROCEDURE MANUAL MANUAL
TYPOGRAPHY (TYPEFACE ) RE QUIRE QUIRE MENTS FOR RE PORTS
6.7.1.
Fonts and and C olor Mana Managg eme ement nt Techni ques
The Contractor shall standardize the typographic techniques and shall produce a consistent report from the commencement of the project till Completion of works. Some of the key typographic techniques are as follows:
Planned Units i.e. Planned Dates, Planned % Progress, Planned Value, Budgeted Cost, Budgeted Units and all such planned values (cost/ time) as per approved baseline program shall follow the font color with following color composition: R
G
B
Color
0
0
225
A ctual Units i.e. Actual Dates, Actual % Progress, Earned Value and Actual Cost, Ac Actual tual units and all such actual values as per the updated latest program shall follow the font color with following color composition:
R
G
B
192
0
0
Color
Forecas t Units Units i.e. Forecast Dates, Look Ahead and all such forecast values shall follow the font color with following color composition: R
G
B
0
0
0
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7. INT INTEE R IM PAY MENT CER TIFI TIFICA CA TIO TION N PROCE DU DUR RE 7.1.
PURPOSE
This Section sets out the procedure and mechanism on the certification of payment to the Contractor for the works executed so as to ensure that:
Interim Payment the PM/CS; and Certificates are an accurate evaluation of the works executed up to the date of certification by the quality of works executed and materials supplied and included in Interim Payment Certificates comply with the standards specified in the Contract.
7.2.
RESPONSIBILITIES
The Contractor shall be responsible for collating and assembling the required information and supporting document and details, including obtaining verification as may be required of the PM/CS’s authorized representative, and submit such information and documents together with its monthly statement to the PM/CS for evaluation.
7.3. 7.3.
VER IFICATION IFICATION CATEG ORIES
For the purpose of verifying the Contractor’s monthly statements submitted under Sub -Clause 60.2 of the Conditions of Contracts, the scope of the Works shall be categorized into the following headings to facilitate the evaluation process:
Civil and Architectural Works o
Enabling Works
o
Concrete structure
o
Masonry
o
Aluminium and glazing woks
o
Metalworks
o
Associated trades
o
Hard and soft landscaping works
Mechanical, Electrical and Plumbing Works (MEP) o
Conveying systems
o
Heating, Ventilation and Cooling (HVAC)
o
Electrical works
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o
ELV systems
o
Plumbing and Drainage Installation
o
Firefighting Installation
o
Building Maintenance Units
o
Façade Lighting
o
Associated trades
Fit-out and Finishing Works (front and back of house a and nd including including ID fitout) o
Floor finishes
o
Wall finishes
o
Ceiling finishes
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7.4.. 7.4
o
Joinery and woodwork (Doors, frames, wardrobes, kitchens and vanities)
o
Ironmongery
o
MEP fittings (sanitary fittings, light fittings and associated accessories)
o
Miscellaneous items including signage
THE CONTR AC TOR ’S R R ES PONSIBILITIES: PONSIBILITIES: QUANTIT QUANTITY Y A ND QUALITY QUALITY VER IFICATI IFICATION ON
In addition to the procedure and requirements set out in Sub-Clause 60.1 of the Conditions of Contract, the Contractor shall also collate, prepare and submit the documents d ocuments as described in the following paragraphs of this Section 7.4. Section 7.4.
7.4.1.
Ci vil and A rchi tect tectural ural Work s
With respect to any civil and architectural works executed and included in the Contractor’s monthly statements, the Contractor shall prepare and submit the following supporting documentation along with its statements:
Quantity verification
Progress report verified by the PM/CS’s authorized representative.
For fixed price lump sum c contract, ontract, the Contractor shall prep prepare are and submit tthe he following information and supporting documents:
Marked-up A3 drawings to indicate work completed for the applicable applicable period period which must be verified verified by the PM/CS’s authorized representative. E ach drawing must also be endorsed with the Contractor’s company stamp and include the following statement: “We have reviewed the progress of works executed to date and certify that we are in agreement with the indicated progress . Furthermore, we certify that said works comply co mply with the quality standards specified for the works.”
Calculation sheets
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For re-me re-measured asured co contract, ntract, the Contractor shall prepare and subm submit it its monthly statement under the cover of its company letter-head and endorsed with its company stamp and include the following statement: “We have reviewed the progress of works executed to date and certify that we are in agreement with the indicated progress. Furthermore, we certify that said works comply with the th e quality standards specified for the work s” . The Contractor shall also prepare p repare and submit the following information and supporting documents together with the monthly statement:
Marked up electronic drawings
Measurement sheets
Records of the PM/CS authorized representative’s approval of the materials delivered to the Site and
included in the Contractor’s monthly statement pursuant to the Conditions of Contract.
Quality verification
Contractor ’s ’s Inspection Request (IR) form: The Contractor shall comply with the procedure set out in Section 1.5 with respect to the inspection of works carried out by the Contractor, and ensure that all inspection request forms and schedules are up to date for the works included in the Contractor’s Monthly Statements, including inspection request forms for the materials delivered to the Site, and included in the statements, as may be applicable
IR forms verified by the PM/CS’s authorized representative.
7.4.2. 7.4 .2.
MEP Works
With respect to the MEP works executed and included in the Contractor’s monthly statements, t he Contractor shall prepare and submit the following foll owing supporting documentation along with its statements:
Quantity verification
Progress report verified by the PM/CS’s authorized representative.
For fixed price lump sum contract, th the e Contrac Contractor tor shall prepare and submit tthe he following information and supporting documents:
Progress Schedule/Matrix to indicate work completed for the the applica applicable ble period, per system per level/area, which must be verified by the PM/CS’s authorized representative, and also endorsed with the Contractor’s company stamp and include the following statement: “We have reviewed the progress of works executed executed to date and certify that we are in agreement with the indicated progress. Furthermore, we certify that said works comply with the quality q uality standards specified for the works.” Calculation sheets
For re-mea re-measured sured c contract, ontract, the Contractor shall pr prepare epare and submit its monthly monthly statements statements under the cover cover of its company letter-head and endorsed with its company stamp and include the following statement : “ We have reviewed the progress of works executed to date and certify that we are in agreement with the indicated progress. Furthermore, we certify that said works c omply omply with the quality standards specified for the works” . The Contractor shall also prepare and submit the following information and supporting documents together with the monthly statement:
Marked up electronic drawings
Measurement sheets
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Rev.: 01
Date: 30.03.21
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Records of the PM/CS authorized representative’s approval of the materials delivered to the Site and
included in the Contractor’s monthly statement pursuant to the Conditions of Contract.
Quality verification
Contractor ’s ’s Inspection Request (IR) form: The Contractor shall comply with the procedure set out in Section 1.5 with respect to the inspection of works carried out by the Contractor, and ensure that all inspection request forms and schedules are up to date for the works included in the Contractor’s Monthly Statements, including inspection request forms for the materials delivered to the Site, and included in the statements, as may be applicable.
IF form verified by the PM/CS’s authorized r epresentative epresentative
7.4.3.
Fi t-o t-out ut an and d Fi nis hing Work s (front and ba back ck of house and and including ID fit-out) fit-out)
With respect to the fit- out and finishing works executed and included in the Contractor’s monthly statements, the Contractor shall prepare and submit the following supporting documentation along with its statements:
Quantity verification
Progress report verified by the PM/CS’s authorized r epresentative. epresentative.
For fixed price lump sum contract, th the e Contrac Contractor tor shall prepare and submit tthe he following information and supporting documents:
Marked-up A3 drawings to indicate indicate work completed for tthe he ap applicable plicable p period eriod which must be verified by the PM/CS’s authorized representative. E ach drawing must also be endorsed with the Contractor’s company stamp and include the following statement: “We have reviewed the progress of works executed to date and certify that we are in agreement with the indicated progress . Furthermore, we certify that said work s comply with the quality standards specified for the works.” works.”
Calculation sheets
For re-mea re-measured sured c contract, ontract, the Contractor shall pr prepare epare and submit its monthly monthly statements statements under the cover cover of its company letter-head and endorsed with its company stamp and include the following statement : “ We have reviewed the progress of works executed to date and certify that we are in agreement with the indicated progress. Furthermore, we certify that said works comply with the th e quality standards specified for the works” . The Contractor shall also prepare and submit the following information and a nd supporting documents together with the monthly statements:
Marked up electronic drawings
Measurement sheets
Records of the PM/CS authorized representative’s approval of the materials delivered to the Site and
included in the Contractor’s monthly statement pursuant to the Conditions of Contract.
Bill o off La Lading ding for materials off Site (if payable under the Co Contract). ntract).
Quality verification
Contractor ’s ’s Inspection Request (IR) form: The Contractor shall comply with the procedure set out in Section 1.5 Section 1.5 with respect to the inspection of works carried out by the Contractor, and ensure that all
Issue: B
Rev.: 01
Date: 30.03.21
Page 198 of 202
SITE PROCEDURE MANUAL MANUAL
inspection request forms and schedules are up to date for the works included in the Contractor’s Monthly Statements, including inspection request forms for the materials delivered to the Site and included in the statements, as may be applicable.
IF form verified by the PM/CS’s authorized representative
Issue: B
Rev.: 01
Date: 30.03.21
Page 199 of 202
SITE PROCEDURE MANUAL MANUAL
8. AP PE NDIX A - FINIS HING S E G MENTS (A s A ppl pplica icab ble)
8.1. HIG H E ND: Not appl applicabl icable e 8.2. LUXUR Y: Not appl applicable icable 8.3. ULTRA LUXURY: Applicable and will be issued in due course. Refer to various Design Document Docume ntat ations ions for F is hing s egment object objectives ives
Issue: B
Rev.: 01
Date: 30.03.21
SITE PROCEDURE MANUAL MANUAL
9. APPE NDIX B - FO FOR R MATS & TE MPLA TES
9.1. 9.1. QA/ QA/QC QC PROCE DURES (FORMS (FORMS & CHE CKLIS TS TEMPLATES) 9.2.. LOGS 9.2 9. 9.3. 3. RE PORTS 9.4. ETC
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Rev.: 01
Date: 30.03.21
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10.. 10
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AP PE NDIX C – PR OJE CT CLOSE -OU OUT T&T TAK AK E OVER DOCU DOCUM MENTATION
Issue: B
Rev.: 01
Date: 30.03.21
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