Annex B Budget P3

Annex III. Budget for the Action

1

Costs3

Unit

Total project budget

Project budget per year 1

All Years

Year 1

# of units

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

1. Human Resources 1.1 Salaries (gross salaries including social security charges and other related costs, local staff)4 1.1.1 Technical 1.1.2 Administrative/ support staff

Per month Per month

Per month Per month

1.2 Salaries (gross salaries including social security charges and other related costs, expat/int. staff)

Per month

Per month

Per diem Per diem Per diem

Per diem Per diem Per diem

per trip Per month

per trip Per month

Per vehicle Per item Per item Per item

Per vehicle Per item Per item Per item

per project Per month

per project Per month

per project per project

per project per project

per project

per project

5

1.3 Per diems for missions/travel 1.3.1 Abroad (staff assigned to the Action) 1.3.2 Local (staff assigned to the Action) 1.3.3 Seminar/conference participants Subtotal Human Resources 2. Travel6 2.1. International travel 2.2 Local travel Subtotal Travel 7

3. Equipment and supplies 3.1 Purchase or rent of vehicles 3.2 Furniture, computer equipment 3.3 Machines, tools… 3.4 Spare parts/equipment for machines, tools 3.5 Other (please specify) Subtotal Equipment and supplies 4. Local office8 9 4.1 Vehicle costs 4.2 Office rent 4.3 Consumables - office supplies10 4.4 Other services (tel/fax, electricity/heating, maintenance)11 Subtotal Local office 5. Other costs, services 5.1 Publications 5.2 Studies, research

12

5.3 Expenditure verification13 5.4 Evaluation costs 5.5 Translation, interpreters 5.6 Financial services (bank guarantee costs etc.)

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1

Annex III. Budget for the Action Costs3

1

Unit

Total project budget

Project budget per year 1

All Years

Year 1

# of units

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

5.7 Costs of conferences/seminars14 5.8. Visibility actions15 5.9 External expertise

November 2010 125414640.xls.ms_office

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Annex III. Budget for the Action

1

Costs3

Unit

Total project budget

Project budget per year 1

All Years

Year 1

# of units

Subtotal Other costs, services

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

6. Other Subtotal Other 7. Subtotal direct eligible costs of the Action (1-6) 8. Provision for contingency reserve (maximum 5% of 7, subtotal of direct eligible costs of the Action)

16

9. Total direct eligible costs of the Action (7+8) 10. Administrative costs (maximum 7% of 9, total direct eligible costs of the Action)17 11. Total eligible costs (9+10) *these columns will be multiplied for each partner

1.

2. 3. 4.

The Budget must cover all eligible costs of the Action, not just the Contracting Authority's contribution. The description of items must be sufficiently detailed and all items broken down into their components. The number of units and unit rate must be specified for each component depending on the indications provided. Additional lines may be inserted in every budget heading, including sub-headings. Please do not delete any grey-coloured lines and check if the total amount of the budget is corr calculated. This section must be completed if the Action is to be implemented over a period of more than 12 months. The budget shall be established in Euro, with 2 decimals. Costs and unit rates shall be rounded to the nearest euro cent. Salaries should be those normally borne by the organization/institution. If staff are not working full time on the Action, the percentage should be indicated alongside the description of the and reflected in the number of units (not the unit rate). It is recommended to insert sub-lines for each function in the implementation team. Cost description for a function in the implementation t shall make reference to the project partner holding that function, and also indicate the working period (number of months), part time/full time (as %), number of hours to be worked per day, the payable per month for the respective function and for that corresponding working time. See the example below: Example: Costs 1.1.1.1 Project manager – applicant (RO) (12 months * 100%, 8 hours/day, 1000 EUR salary payable per month) 1.1.1.2 Project manager - P1 (MD) (12 months * 50%, 4 hours / day, 325 EUR part-time salary payable per month)

5.

6.

7.

per month

12

Unit rate (in EUR) 1000

per month

6

650

Unit

No of units

Costs (in EUR) =12000 =3900

Per diems cover accommodation, meals and local travel within the place of the mission and sundry expenses in case of missions requiring an overnight stay away from the base of operations. calculation of per diems and the applicable rates must be based on those normally borne by the Beneficiary and its partners and compliant with the national legislation in force, and must not ex the scales published by the E.C. at the time of contract signature, available at http://ec.europa.eu/europeaid/work/procedures/implementation/per_diems/index_en.htm When filling in the budget heading Travel, the destination of the trip should be indicated. Travel costs cover all the costs related to travelling to the place of destination: bus, train, airplane ticket a car, 2010 visa, travel insurance. The travel costs should not exceed those normally borne by the Beneficiary or its partners according to the national legislation in force, as the case may be. Co November C02 offsetting of air travel may be included. C02 offsetting shall in that case be achieved by supporting CDM/Gold Standard projects (evidence must be included as part of the supporting docu 3 125414640.xls.ms_office or through airplane company programmes when available. Indicate the place of departure and the destination. If information is not available, enter a global amount. Recommended unit rates: p flight, per trip, per travel, per month, per contract, per km (as applicable). Costs of purchase or rental. Indicate denomination of the equipment to be procured and by whom (the lead partner, partner 1, etc.). If the same equipment is to be procured by partners located

Example: Costs

Unit

1.1.1.1 Project manager – applicant (RO) per month (12 months * 100%, 8 hours/day, 1000 EUR salary payable per month) 1.1.1.2 Project manager - P1 (MD) per month Total project budget (12 months * 50%, 4 hours / day, 325 EUR part-time salary payable per month)

Annex III. Budget for the Action1 5.

6.

7. 8. 9. 10. 11. 12. 13. 14. 15.

16. 17.

All Years

12

Unit rate (in EUR) 1000

6

650

No of units

Costs (in EUR) =12000

Project=3900 budget per year 1 Year 1

2

Per diems cover accommodation, meals and local travel within the place of the missionUnit andrate sundry expenses stay Costs in case of missions requiring an overnight Unit rate (inaway from Coststhe base of operations. Uniton those # normally of units borne by the Beneficiary and its partners Unit and compliant # of units Costs3and the applicable rates must be based calculation of per diems with the national legislation in force, and must not ex (in EUR) (in EUR) EUR) (in EUR) the scales published by the E.C. at the time of contract signature, available at http://ec.europa.eu/europeaid/work/procedures/implementation/per_diems/index_en.htm When filling in the budget heading Travel, the destination of the trip should be indicated. Travel costs cover all the costs related to travelling to the place of destination: bus, train, airplane ticket a car, visa, travel insurance. The travel costs should not exceed those normally borne by the Beneficiary or its partners according to the national legislation in force, as the case may be. Co C02 offsetting of air travel may be included. C02 offsetting shall in that case be achieved by supporting CDM/Gold Standard projects (evidence must be included as part of the supporting docu or through airplane company programmes when available. Indicate the place of departure and the destination. If information is not available, enter a global amount. Recommended unit rates: p flight, per trip, per travel, per month, per contract, per km (as applicable). Costs of purchase or rental. Indicate denomination of the equipment to be procured and by whom (the lead partner, partner 1, etc.). If the same equipment is to be procured by partners located different countries, insert distinct sub-lines showing, if necessary, different unit rates. Recommended unit rates: per piece, per contract (as applicable). The costs covered by this budget heading are only eligible when the local office operates especially for the propose of the project, and documentary proof in this respect may be provided. Otherwise, these costs shall be included under the heading 10 Administrative costs. The Vehicle Costs should be associated with the costs incurred by purchasing a vehicle dedicated exclusively for the project (budgeted in 3.1 Purchase of rent of vehicles. Otherwise, the vehic costs should be included in the amount foreseen at budget heading 10. Administrative costs. To be purchased according to Annex IV. Only for the office rooms, spaces that operates exclusively for the purpose of the Action. Specify. Lum p sums will not be accepted. All the sub-contracted services provided by external service providers based on public procurement rules detailed in Annex IV should be indicated un this heading. Recommended unit rates: per item, per service, per contract (as applicable), or per project in case of financial services. Each action must allocate costs for the expenditure verification in the budget of Ukrainian and Moldovan applicant and/or partners. Costs should be based on real market prices for this type o services. Costs related to technical organisation of an event should be included, e.g. rent of premises, equipment, translation, catering, copying, etc. Do not include costs already budgeted under other b lines. Communication and visibility activities should be properly planned and budgeted at each stage of the project implementation. These activities should not only focus on publicising the EU suppo the action but also on its outcome and impact. Please note that the Communication and Visibility Manual for EU External Actions is available on the following website: http://ec.europa.eu/europeaid/work/visibility/index_en.htm) and the Visual Identity Manual of the ROUAMD Programme is available on the website: http://www.ro-uamd.net/index.php?option=com_content&view=article&id=435&Itemid=332. Amounts at this heading can be used only with the prior written authorisation of the Joint Managing Authority by means of an Addendum to the grant contract. The corresponding cost should be based on a realistic estimation. If you do not consider reserving any money for the contingency reserve, do not budget any amounts. Administrative costs are eligible provided that they do not include costs assigned to another heading of the budget for direct eligible costs.

NB: When filling in the budget, please keep the template provided, without deleting any budget headings. Please note that not submitting the budget of the action (including the she Budget for the Action, Justification of the Budget for the Action and Sources of funding) in the correct template may conduct to the rejection of the application. The Beneficiary al responsible for the correctness of the financial information provided in these tables

2.

November 2010 125414640.xls.ms_office

4

Annex III. Budget for the Action Costs3

November 2010 125414640.xls.ms_office

1

Unit

Total project budget

Project budget per year 1

All Years

Year 1

# of units

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

5

Annex III. Budget for the Action

1

Costs3

Unit

Lead Partner budget

Lead Partner budget per year 1

All Years

Year 1

# of units

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

1. Human Resources 1.1 Salaries (gross salaries including social security charges and other related costs, local staff)4 1.1.1 Technical 1.1.2 Administrative/ support staff

Per month Per month

Per month Per month

1.2 Salaries (gross salaries including social security charges and other related costs, expat/int. staff)

Per month

Per month

Per diem Per diem Per diem

Per diem Per diem Per diem

per trip Per month

per trip Per month

Per vehicle Per item Per item Per item

Per vehicle Per item Per item Per item

per project Per month

per project Per month

per project per project

per project per project

per project

per project

5

1.3 Per diems for missions/travel 1.3.1 Abroad (staff assigned to the Action) 1.3.2 Local (staff assigned to the Action) 1.3.3 Seminar/conference participants Subtotal Human Resources 2. Travel6 2.1. International travel 2.2 Local travel Subtotal Travel 7

3. Equipment and supplies 3.1 Purchase or rent of vehicles 3.2 Furniture, computer equipment 3.3 Machines, tools… 3.4 Spare parts/equipment for machines, tools 3.5 Other (please specify) Subtotal Equipment and supplies 4. Local office8 9 4.1 Vehicle costs 4.2 Office rent 4.3 Consumables - office supplies10 4.4 Other services (tel/fax, electricity/heating, maintenance)11 Subtotal Local office 5. Other costs, services 5.1 Publications 5.2 Studies, research

12

5.3 Expenditure verification13 5.4 Evaluation costs 5.5 Translation, interpreters 5.6 Financial services (bank guarantee costs etc.)

November 2010 125414640.xls.ms_office

6

Annex III. Budget for the Action Costs3

1

Unit

Lead Partner budget

Lead Partner budget per year 1

All Years

Year 1

# of units

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

5.7 Costs of conferences/seminars14 5.8. Visibility actions15 5.9 External expertise

November 2010 125414640.xls.ms_office

7

Annex III. Budget for the Action

1

Costs3

Unit

Lead Partner budget

Lead Partner budget per year 1

All Years

Year 1

# of units

Subtotal Other costs, services

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

6. Other Subtotal Other 7. Subtotal direct eligible costs of the Action (1-6) 8. Provision for contingency reserve (maximum 5% of 7, subtotal of direct eligible costs of the Action)

16

9. Total direct eligible costs of the Action (7+8) 10. Administrative costs (maximum 7% of 9, total direct eligible costs of the Action)17 11. Total eligible costs (9+10) *these columns will be multiplied for each partner

The description 1. of The items Budget mustmust be sufficiently cover all eligible detailed costs andof allthe items Action, broken not down just the into Contracting their main Authority's contribution. The description of items must be sufficiently detailed and all items broken down into their he indications provided. components. The number of units and unit rate must be specified for each component depending on the indications provided. not delete any grey-coloured Additional lines lines may andbe check inserted if theintotal every amount budgetofheading, the budget including is correct sub-headings. Please do not delete any grey-coloured lines and check if the total amount of the budget is corr calculated. ths. 2. This section must be completed if the Action is to be implemented over a period of more than 12 months. the nearest 3. euroThe cent. budget shall be established in Euro, with 2 decimals. Costs and unit rates shall be rounded to the nearest euro cent. ull time on 4.the Action, Salaries the percentage should be those shouldnormally be indicated borne alongside by the the organization/institution. description of the item If staff are not working full time on the Action, the percentage should be indicated alongside the description of the unction in the implementation and reflectedteam. in the Cost number description of units (not for athe function unit rate). in theIt implementation is recommended team to insert sub-lines for each function in the implementation team. Cost description for a function in the implementation t (number of months), shallpart make time/full reference time to (asthe %),project number partner of hours holding to bethat worked function, per day, and the alsosalary indicate the working period (number of months), part time/full time (as %), number of hours to be worked per day, the ple below: payable per month for the respective function and for that corresponding working time. See the example below: Example: No of units 12 6

Unit rate (in Costs (in Costs EUR) EUR) 1000 1.1.1.1 Project=12000 manager – applicant (RO) (12 months * 100%, 8 hours/day, 1000 EUR salary payable per month) 650 1.1.1.2 Project=3900 manager - P1 (MD) (12 months * 50%, 4 hours / day, 325 EUR part-time salary payable per month)

per month

12

Unit rate (in EUR) 1000

per month

6

650

Unit

No of units

Costs (in EUR) =12000 =3900

xpenses in5.case ofPer missions diems cover requiring accommodation, an overnight stay meals away andfrom localthe travel base within of operations. the place The of the mission and sundry expenses in case of missions requiring an overnight stay away from the base of operations. ficiary and its partners calculation and compliant of per diems withand the national the applicable legislation ratesinmust force, beand based must onnot those exceed normally borne by the Beneficiary and its partners and compliant with the national legislation in force, and must not ex opeaid/work/procedures/implementation/per_diems/index_en.htm the scales published by the E.C. at the time of contract signature, available at http://ec.europa.eu/europeaid/work/procedures/implementation/per_diems/index_en.htm cover all the 6. costsWhen related filling to travelling in the budget to theheading place ofTravel, destination: the destination bus, train,ofairplane the trip tickets, should be rentindicated. Travel costs cover all the costs related to travelling to the place of destination: bus, train, airplane ticket eficiary or its partners a car,according visa, travel to the insurance. national The legislation travel costs in force, should as the not case exceed may be. those Costs normally for borne by the Beneficiary or its partners according to the national legislation in force, as the case may be. Co November 2010 g CDM/Gold Standard C02 offsetting projects (evidence of air travel must maybe beincluded included. asC02 partoffsetting of the supporting shall in that documents) case be achieved by supporting CDM/Gold Standard projects (evidence must be included as part of the supporting docu 8 125414640.xls.ms_office stination. If information or through is notairplane available, company enter aprogrammes global amount. when Recommended available. Indicate unit rates: the place per of departure and the destination. If information is not available, enter a global amount. Recommended unit rates: p flight, per trip, per travel, per month, per contract, per km (as applicable). e lead partner, 7. partner Costs1,ofetc.). purchase If the or same rental. equipment Indicateisdenomination to be procured of the by partners equipment located to bein procured and by whom (the lead partner, partner 1, etc.). If the same equipment is to be procured by partners located

Example: No of units 12 6

Unit rate (in Costs (in Costs Unit EUR) EUR) 1000 1.1.1.1 Project=12000 manager – applicant (RO) per month (12 months * 100%, 8 hours/day, 1000 EUR salary payable per month) 650 1.1.1.2 Project=3900 manager - P1 (MD) per month Lead Partner budget (12 months * 50%, 4 hours / day, 325 EUR part-time salary payable per month)

Annex III. Budget for the Action1

All Years

12

Unit rate (in EUR) 1000

Costs (in EUR) =12000

6

650

=3900

No of units

Lead Partner budget per year 1 Year 1

2

xpenses in5.case ofPer missions diems cover requiring accommodation, an overnight stay meals away andfrom localthe travel base within of operations. the place The of the mission and the base of operations. Unitsundry rate expenses Costsin case of missions requiring an overnight Unit stay rate away (in fromCosts 3 Unit # of unitsborne by the Beneficiary and its partners Unit # ofwith unitsthe national legislation in force, and must not ex Costs ficiary and its partners calculation and compliant of per diems withand the national the applicable legislation ratesinmust force, beand based must onnot those exceed normally and compliant (in EUR) (in EUR) EUR) (in EUR) opeaid/work/procedures/implementation/per_diems/index_en.htm the scales published by the E.C. at the time of contract signature, available at http://ec.europa.eu/europeaid/work/procedures/implementation/per_diems/index_en.htm cover all the 6. costsWhen related filling to travelling in the budget to theheading place ofTravel, destination: the destination bus, train,ofairplane the trip tickets, should be rentindicated. Travel costs cover all the costs related to travelling to the place of destination: bus, train, airplane ticket eficiary or its partners a car,according visa, travel to the insurance. national The legislation travel costs in force, should as the not case exceed may be. those Costs normally for borne by the Beneficiary or its partners according to the national legislation in force, as the case may be. Co g CDM/Gold Standard C02 offsetting projects (evidence of air travel must maybe beincluded included. asC02 partoffsetting of the supporting shall in that documents) case be achieved by supporting CDM/Gold Standard projects (evidence must be included as part of the supporting docu stination. If information or through is notairplane available, company enter aprogrammes global amount. when Recommended available. Indicate unit rates: the place per of departure and the destination. If information is not available, enter a global amount. Recommended unit rates: p flight, per trip, per travel, per month, per contract, per km (as applicable). e lead partner, 7. partner Costs1,ofetc.). purchase If the or same rental. equipment Indicateisdenomination to be procured of the by partners equipment located to bein procured and by whom (the lead partner, partner 1, etc.). If the same equipment is to be procured by partners located unit rates: per piece, different per contract countries, (as insert applicable). distinct sub-lines showing, if necessary, different unit rates. Recommended unit rates: per piece, per contract (as applicable). for the propose 8. ofThe the costs project, covered and documentary by this budget proof heading in thisare respect only eligible may be provided. when the local office operates especially for the propose of the project, and documentary proof in this respect may be provided. Otherwise, these costs shall be included under the heading 10 Administrative costs. clusively for 9. the project The Vehicle (budgeted Costs in should 3.1 Purchase be associated of rent of with vehicles. the costs Otherwise, incurred the by purchasing vehicle a vehicle dedicated exclusively for the project (budgeted in 3.1 Purchase of rent of vehicles. Otherwise, the vehic costs should be included in the amount foreseen at budget heading 10. Administrative costs. 10. To be purchased according to Annex IV. 11. Only for the office rooms, spaces that operates exclusively for the purpose of the Action. e providers 12.basedSpecify. on public Lum procurement p sums willrules not be detailed accepted. in Annex All the IVsub-contracted should be indicated services under provided by external service providers based on public procurement rules detailed in Annex IV should be indicated un ect in case of financial this heading. services.Recommended unit rates: per item, per service, per contract (as applicable), or per project in case of financial services. ovan applicant 13. and/or Eachpartners. action must Costs allocate should costs be based for theon expenditure real market verification prices for this intype the budget of of Ukrainian and Moldovan applicant and/or partners. Costs should be based on real market prices for this type o services. nt, translation, 14. catering, Costs related copying, to etc. technical Do not organisation include costs of already an eventbudgeted should be under included, othere.g. budget rent of premises, equipment, translation, catering, copying, etc. Do not include costs already budgeted under other b lines. project implementation. 15. Communication These activities and visibility shouldactivities not only should focus on bepublicising properly planned the EU and support budgeted for at each stage of the project implementation. These activities should not only focus on publicising the EU suppo ual for EU External theActions action but is available also on its on outcome the following and website: impact. Please note that the Communication and Visibility Manual for EU External Actions is available on the following website: OUAMD Programme http://ec.europa.eu/europeaid/work/visibility/index_en.htm) is available on the website: http://www.ro-uaand the Visual Identity Manual of the ROUAMD Programme is available on the website: http://www.ro-uamd.net/index.php?option=com_content&view=article&id=435&Itemid=332. uthority by16. meansAmounts of an Addendum at this heading to the grant can be contract. used only Thewith corresponding the prior written cost authorisation should be of the Joint Managing Authority by means of an Addendum to the grant contract. The corresponding cost should be e, do not budget any based amounts. on a realistic estimation. If you do not consider reserving any money for the contingency reserve, do not budget any amounts. of the budget 17. for direct Administrative eligible costs. costs are eligible provided that they do not include costs assigned to another heading of the budget for direct eligible costs.

adings. Please NB:note When thatfilling not submitting in the budget, the please budgetkeep of the the action template (including provided, thewithout sheets: deleting any budget headings. Please note that not submitting the budget of the action (including the she correct template Budget may conduct for the Action, to the rejection Justification of the ofapplication. the Budget The for the Beneficiary Action and alone Sources is of funding) in the correct template may conduct to the rejection of the application. The Beneficiary al responsible for the correctness of the financial information provided in these tables

2.

November 2010 125414640.xls.ms_office

9

Annex III. Budget for the Action Costs3

November 2010 125414640.xls.ms_office

1

Unit

Lead Partner budget

Lead Partner budget per year 1

All Years

Year 1

# of units

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

10

Annex III. Budget for the Action

1

Costs3

Unit

Partner 1 budget

Partner 1 budget per year 1

All Years

Year 1

# of units

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

1. Human Resources 1.1 Salaries (gross salaries including social security charges and other related costs, local staff)4 1.1.1 Technical 1.1.2 Administrative/ support staff

Per month Per month

Per month Per month

1.2 Salaries (gross salaries including social security charges and other related costs, expat/int. staff)

Per month

Per month

Per diem Per diem Per diem

Per diem Per diem Per diem

per trip Per month

per trip Per month

Per vehicle Per item Per item Per item

Per vehicle Per item Per item Per item

per project Per month

per project Per month

per project per project

per project per project

per project

per project

5

1.3 Per diems for missions/travel 1.3.1 Abroad (staff assigned to the Action) 1.3.2 Local (staff assigned to the Action) 1.3.3 Seminar/conference participants Subtotal Human Resources 2. Travel6 2.1. International travel 2.2 Local travel Subtotal Travel 7

3. Equipment and supplies 3.1 Purchase or rent of vehicles 3.2 Furniture, computer equipment 3.3 Machines, tools… 3.4 Spare parts/equipment for machines, tools 3.5 Other (please specify) Subtotal Equipment and supplies 4. Local office8 9 4.1 Vehicle costs 4.2 Office rent 4.3 Consumables - office supplies10 4.4 Other services (tel/fax, electricity/heating, maintenance)11 Subtotal Local office 5. Other costs, services 5.1 Publications 5.2 Studies, research

12

5.3 Expenditure verification13 5.4 Evaluation costs 5.5 Translation, interpreters 5.6 Financial services (bank guarantee costs etc.)

November 2010 125414640.xls.ms_office

11

Annex III. Budget for the Action Costs3

1

Unit

Partner 1 budget

Partner 1 budget per year 1

All Years

Year 1

# of units

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

5.7 Costs of conferences/seminars14 5.8. Visibility actions15 5.9 External expertise

November 2010 125414640.xls.ms_office

12

Annex III. Budget for the Action

1

Costs3

Unit

Partner 1 budget

Partner 1 budget per year 1

All Years

Year 1

# of units

Subtotal Other costs, services

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

6. Other Subtotal Other 7. Subtotal direct eligible costs of the Action (1-6) 8. Provision for contingency reserve (maximum 5% of 7, subtotal of direct eligible costs of the Action)

16

9. Total direct eligible costs of the Action (7+8) 10. Administrative costs (maximum 7% of 9, total direct eligible costs of the Action)17 11. Total eligible costs (9+10) *these columns will be multiplied for each partner

1.

2. 3. 4.

The Budget must cover all eligible costs of the Action, not just the Contracting Authority's contribution. The description of items must be sufficiently detailed and all items broken down into their components. The number of units and unit rate must be specified for each component depending on the indications provided. Additional lines may be inserted in every budget heading, including sub-headings. Please do not delete any grey-coloured lines and check if the total amount of the budget is corr calculated. This section must be completed if the Action is to be implemented over a period of more than 12 months. The budget shall be established in Euro, with 2 decimals. Costs and unit rates shall be rounded to the nearest euro cent. Salaries should be those normally borne by the organization/institution. If staff are not working full time on the Action, the percentage should be indicated alongside the description of the and reflected in the number of units (not the unit rate). It is recommended to insert sub-lines for each function in the implementation team. Cost description for a function in the implementation t shall make reference to the project partner holding that function, and also indicate the working period (number of months), part time/full time (as %), number of hours to be worked per day, the payable per month for the respective function and for that corresponding working time. See the example below: Example: Costs 1.1.1.1 Project manager – applicant (RO) (12 months * 100%, 8 hours/day, 1000 EUR salary payable per month) 1.1.1.2 Project manager - P1 (MD) (12 months * 50%, 4 hours / day, 325 EUR part-time salary payable per month)

5.

6.

7.

per month

12

Unit rate (in EUR) 1000

per month

6

650

Unit

No of units

Costs (in EUR) =12000 =3900

Per diems cover accommodation, meals and local travel within the place of the mission and sundry expenses in case of missions requiring an overnight stay away from the base of operations. calculation of per diems and the applicable rates must be based on those normally borne by the Beneficiary and its partners and compliant with the national legislation in force, and must not ex the scales published by the E.C. at the time of contract signature, available at http://ec.europa.eu/europeaid/work/procedures/implementation/per_diems/index_en.htm When filling in the budget heading Travel, the destination of the trip should be indicated. Travel costs cover all the costs related to travelling to the place of destination: bus, train, airplane ticket a car, 2010 visa, travel insurance. The travel costs should not exceed those normally borne by the Beneficiary or its partners according to the national legislation in force, as the case may be. Co November C02 offsetting of air travel may be included. C02 offsetting shall in that case be achieved by supporting CDM/Gold Standard projects (evidence must be included as part of the 13 supporting docu 125414640.xls.ms_office or through airplane company programmes when available. Indicate the place of departure and the destination. If information is not available, enter a global amount. Recommended unit rates: p flight, per trip, per travel, per month, per contract, per km (as applicable). Costs of purchase or rental. Indicate denomination of the equipment to be procured and by whom (the lead partner, partner 1, etc.). If the same equipment is to be procured by partners located

Example: Costs

Unit

1.1.1.1 Project manager – applicant (RO) per month (12 months * 100%, 8 hours/day, 1000 EUR salary payable per month) 1.1.1.2 Project manager - P1 (MD) per month Partner 1 budget (12 months * 50%, 4 hours / day, 325 EUR part-time salary payable per month)

Annex III. Budget for the Action1 5.

6.

7. 8. 9. 10. 11. 12. 13. 14. 15.

16. 17.

All Years

12

Unit rate (in EUR) 1000

6

650

No of units

Costs (in EUR) =12000 =3900

Partner 1 budget per year 1 Year 1

2

Per diems cover accommodation, meals and local travel within the place of the mission and sundry in case of missions requiring an overnight the base of operations. Unit rate expenses Costs Unitstay rateaway (in fromCosts Unit # of units # ofwith units Costs3and the applicable rates must be based calculation of per diems on those normally borne by the Beneficiary and its partnersUnit and compliant the national legislation in force, and must not ex (in EUR) (in EUR) EUR) (in EUR) the scales published by the E.C. at the time of contract signature, available at http://ec.europa.eu/europeaid/work/procedures/implementation/per_diems/index_en.htm When filling in the budget heading Travel, the destination of the trip should be indicated. Travel costs cover all the costs related to travelling to the place of destination: bus, train, airplane ticket a car, visa, travel insurance. The travel costs should not exceed those normally borne by the Beneficiary or its partners according to the national legislation in force, as the case may be. Co C02 offsetting of air travel may be included. C02 offsetting shall in that case be achieved by supporting CDM/Gold Standard projects (evidence must be included as part of the supporting docu or through airplane company programmes when available. Indicate the place of departure and the destination. If information is not available, enter a global amount. Recommended unit rates: p flight, per trip, per travel, per month, per contract, per km (as applicable). Costs of purchase or rental. Indicate denomination of the equipment to be procured and by whom (the lead partner, partner 1, etc.). If the same equipment is to be procured by partners located different countries, insert distinct sub-lines showing, if necessary, different unit rates. Recommended unit rates: per piece, per contract (as applicable). The costs covered by this budget heading are only eligible when the local office operates especially for the propose of the project, and documentary proof in this respect may be provided. Otherwise, these costs shall be included under the heading 10 Administrative costs. The Vehicle Costs should be associated with the costs incurred by purchasing a vehicle dedicated exclusively for the project (budgeted in 3.1 Purchase of rent of vehicles. Otherwise, the vehic costs should be included in the amount foreseen at budget heading 10. Administrative costs. To be purchased according to Annex IV. Only for the office rooms, spaces that operates exclusively for the purpose of the Action. Specify. Lum p sums will not be accepted. All the sub-contracted services provided by external service providers based on public procurement rules detailed in Annex IV should be indicated un this heading. Recommended unit rates: per item, per service, per contract (as applicable), or per project in case of financial services. Each action must allocate costs for the expenditure verification in the budget of Ukrainian and Moldovan applicant and/or partners. Costs should be based on real market prices for this type o services. Costs related to technical organisation of an event should be included, e.g. rent of premises, equipment, translation, catering, copying, etc. Do not include costs already budgeted under other b lines. Communication and visibility activities should be properly planned and budgeted at each stage of the project implementation. These activities should not only focus on publicising the EU suppo the action but also on its outcome and impact. Please note that the Communication and Visibility Manual for EU External Actions is available on the following website: http://ec.europa.eu/europeaid/work/visibility/index_en.htm) and the Visual Identity Manual of the ROUAMD Programme is available on the website: http://www.ro-uamd.net/index.php?option=com_content&view=article&id=435&Itemid=332. Amounts at this heading can be used only with the prior written authorisation of the Joint Managing Authority by means of an Addendum to the grant contract. The corresponding cost should be based on a realistic estimation. If you do not consider reserving any money for the contingency reserve, do not budget any amounts. Administrative costs are eligible provided that they do not include costs assigned to another heading of the budget for direct eligible costs.

NB: When filling in the budget, please keep the template provided, without deleting any budget headings. Please note that not submitting the budget of the action (including the she Budget for the Action, Justification of the Budget for the Action and Sources of funding) in the correct template may conduct to the rejection of the application. The Beneficiary al responsible for the correctness of the financial information provided in these tables

2.

November 2010 125414640.xls.ms_office

14

Annex III. Budget for the Action Costs3

November 2010 125414640.xls.ms_office

1

Unit

Partner 1 budget

Partner 1 budget per year 1

All Years

Year 1

# of units

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

15

Annex III. Budget for the Action

1

Costs3

Unit

Partner n *budget

Partner n* budget per year 1

All Years

Year 1

# of units

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

1. Human Resources 1.1 Salaries (gross salaries including social security charges and other related costs, local staff)4 1.1.1 Technical 1.1.2 Administrative/ support staff

Per month Per month

Per month Per month

1.2 Salaries (gross salaries including social security charges and other related costs, expat/int. staff)

Per month

Per month

Per diem Per diem Per diem

Per diem Per diem Per diem

per trip Per month

per trip Per month

Per vehicle Per item Per item Per item

Per vehicle Per item Per item Per item

per project Per month

per project Per month

per project per project

per project per project

per project

per project

5

1.3 Per diems for missions/travel 1.3.1 Abroad (staff assigned to the Action) 1.3.2 Local (staff assigned to the Action) 1.3.3 Seminar/conference participants Subtotal Human Resources 2. Travel6 2.1. International travel 2.2 Local travel Subtotal Travel 7

3. Equipment and supplies 3.1 Purchase or rent of vehicles 3.2 Furniture, computer equipment 3.3 Machines, tools… 3.4 Spare parts/equipment for machines, tools 3.5 Other (please specify) Subtotal Equipment and supplies 4. Local office8 9 4.1 Vehicle costs 4.2 Office rent 4.3 Consumables - office supplies10 4.4 Other services (tel/fax, electricity/heating, maintenance)11 Subtotal Local office 5. Other costs, services 5.1 Publications 5.2 Studies, research

12

5.3 Expenditure verification13 5.4 Evaluation costs 5.5 Translation, interpreters 5.6 Financial services (bank guarantee costs etc.)

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16

Annex III. Budget for the Action Costs3

1

Unit

Partner n *budget

Partner n* budget per year 1

All Years

Year 1

# of units

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

5.7 Costs of conferences/seminars14 5.8. Visibility actions15 5.9 External expertise

November 2010 125414640.xls.ms_office

17

Annex III. Budget for the Action

1

Costs3

Unit

Partner n *budget

Partner n* budget per year 1

All Years

Year 1

# of units

Subtotal Other costs, services

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

6. Other Subtotal Other 7. Subtotal direct eligible costs of the Action (1-6) 8. Provision for contingency reserve (maximum 5% of 7, subtotal of direct eligible costs of the Action)

16

9. Total direct eligible costs of the Action (7+8) 10. Administrative costs (maximum 7% of 9, total direct eligible costs of the Action)17 11. Total eligible costs (9+10) *these columns will be multiplied for each partner

1.

2. 3. 4.

The Budget must cover all eligible costs of the Action, not just the Contracting Authority's contribution. The description of items must be sufficiently detailed and all items broken down into their components. The number of units and unit rate must be specified for each component depending on the indications provided. Additional lines may be inserted in every budget heading, including sub-headings. Please do not delete any grey-coloured lines and check if the total amount of the budget is corr calculated. This section must be completed if the Action is to be implemented over a period of more than 12 months. The budget shall be established in Euro, with 2 decimals. Costs and unit rates shall be rounded to the nearest euro cent. Salaries should be those normally borne by the organization/institution. If staff are not working full time on the Action, the percentage should be indicated alongside the description of the and reflected in the number of units (not the unit rate). It is recommended to insert sub-lines for each function in the implementation team. Cost description for a function in the implementation t shall make reference to the project partner holding that function, and also indicate the working period (number of months), part time/full time (as %), number of hours to be worked per day, the payable per month for the respective function and for that corresponding working time. See the example below: Example: Costs 1.1.1.1 Project manager – applicant (RO) (12 months * 100%, 8 hours/day, 1000 EUR salary payable per month) 1.1.1.2 Project manager - P1 (MD) (12 months * 50%, 4 hours / day, 325 EUR part-time salary payable per month)

5.

6.

7.

per month

12

Unit rate (in EUR) 1000

per month

6

650

Unit

No of units

Costs (in EUR) =12000 =3900

Per diems cover accommodation, meals and local travel within the place of the mission and sundry expenses in case of missions requiring an overnight stay away from the base of operations. calculation of per diems and the applicable rates must be based on those normally borne by the Beneficiary and its partners and compliant with the national legislation in force, and must not ex the scales published by the E.C. at the time of contract signature, available at http://ec.europa.eu/europeaid/work/procedures/implementation/per_diems/index_en.htm When filling in the budget heading Travel, the destination of the trip should be indicated. Travel costs cover all the costs related to travelling to the place of destination: bus, train, airplane ticket a car, 2010 visa, travel insurance. The travel costs should not exceed those normally borne by the Beneficiary or its partners according to the national legislation in force, as the case may be. Co November C02 offsetting of air travel may be included. C02 offsetting shall in that case be achieved by supporting CDM/Gold Standard projects (evidence must be included as part of the 18 supporting docu 125414640.xls.ms_office or through airplane company programmes when available. Indicate the place of departure and the destination. If information is not available, enter a global amount. Recommended unit rates: p flight, per trip, per travel, per month, per contract, per km (as applicable). Costs of purchase or rental. Indicate denomination of the equipment to be procured and by whom (the lead partner, partner 1, etc.). If the same equipment is to be procured by partners located

Example: Costs

Unit

1.1.1.1 Project manager – applicant (RO) per month (12 months * 100%, 8 hours/day, 1000 EUR salary payable per month) 1.1.1.2 Project manager - P1 (MD) per month Partner n *budget (12 months * 50%, 4 hours / day, 325 EUR part-time salary payable per month)

Annex III. Budget for the Action1 5.

6.

7. 8. 9. 10. 11. 12. 13. 14. 15.

16. 17.

All Years

12

Unit rate (in EUR) 1000

Costs (in EUR) =12000

6

650

=3900

No of units

Partner n* budget per year 1 Year 1

2

Per diems cover accommodation, meals and local travel within the place of the mission and the base of operations. Unitsundry rate expenses Costsin case of missions requiring an overnight Unit stay rate away (in from Costs Unit # of unitsborne by the Beneficiary and its partners Unit # of with unitsthe national legislation in force, and must not ex Costs3and the applicable rates must be based calculation of per diems on those normally and compliant (in EUR) (in EUR) EUR) (in EUR) the scales published by the E.C. at the time of contract signature, available at http://ec.europa.eu/europeaid/work/procedures/implementation/per_diems/index_en.htm When filling in the budget heading Travel, the destination of the trip should be indicated. Travel costs cover all the costs related to travelling to the place of destination: bus, train, airplane ticket a car, visa, travel insurance. The travel costs should not exceed those normally borne by the Beneficiary or its partners according to the national legislation in force, as the case may be. Co C02 offsetting of air travel may be included. C02 offsetting shall in that case be achieved by supporting CDM/Gold Standard projects (evidence must be included as part of the supporting docu or through airplane company programmes when available. Indicate the place of departure and the destination. If information is not available, enter a global amount. Recommended unit rates: p flight, per trip, per travel, per month, per contract, per km (as applicable). Costs of purchase or rental. Indicate denomination of the equipment to be procured and by whom (the lead partner, partner 1, etc.). If the same equipment is to be procured by partners located different countries, insert distinct sub-lines showing, if necessary, different unit rates. Recommended unit rates: per piece, per contract (as applicable). The costs covered by this budget heading are only eligible when the local office operates especially for the propose of the project, and documentary proof in this respect may be provided. Otherwise, these costs shall be included under the heading 10 Administrative costs. The Vehicle Costs should be associated with the costs incurred by purchasing a vehicle dedicated exclusively for the project (budgeted in 3.1 Purchase of rent of vehicles. Otherwise, the vehic costs should be included in the amount foreseen at budget heading 10. Administrative costs. To be purchased according to Annex IV. Only for the office rooms, spaces that operates exclusively for the purpose of the Action. Specify. Lum p sums will not be accepted. All the sub-contracted services provided by external service providers based on public procurement rules detailed in Annex IV should be indicated un this heading. Recommended unit rates: per item, per service, per contract (as applicable), or per project in case of financial services. Each action must allocate costs for the expenditure verification in the budget of Ukrainian and Moldovan applicant and/or partners. Costs should be based on real market prices for this type o services. Costs related to technical organisation of an event should be included, e.g. rent of premises, equipment, translation, catering, copying, etc. Do not include costs already budgeted under other b lines. Communication and visibility activities should be properly planned and budgeted at each stage of the project implementation. These activities should not only focus on publicising the EU suppo the action but also on its outcome and impact. Please note that the Communication and Visibility Manual for EU External Actions is available on the following website: http://ec.europa.eu/europeaid/work/visibility/index_en.htm) and the Visual Identity Manual of the ROUAMD Programme is available on the website: http://www.ro-uamd.net/index.php?option=com_content&view=article&id=435&Itemid=332. Amounts at this heading can be used only with the prior written authorisation of the Joint Managing Authority by means of an Addendum to the grant contract. The corresponding cost should be based on a realistic estimation. If you do not consider reserving any money for the contingency reserve, do not budget any amounts. Administrative costs are eligible provided that they do not include costs assigned to another heading of the budget for direct eligible costs.

NB: When filling in the budget, please keep the template provided, without deleting any budget headings. Please note that not submitting the budget of the action (including the she Budget for the Action, Justification of the Budget for the Action and Sources of funding) in the correct template may conduct to the rejection of the application. The Beneficiary al responsible for the correctness of the financial information provided in these tables

2.

November 2010 125414640.xls.ms_office

19

Annex III. Budget for the Action Costs3

November 2010 125414640.xls.ms_office

1

Unit

Partner n *budget

Partner n* budget per year 1

All Years

Year 1

# of units

Unit rate (in EUR)

Costs (in EUR)

Unit

# of units

2

Unit rate (in EUR)

Costs (in EUR)

20

Annex III. Budget for the Action1 Costs3 1. Human Resources 1.1 Salaries (gross salaries including social security charges and other related costs, local staff)4 1.1.1 Technical 1.1.2 Administrative/ support staff 1.2 Salaries (gross salaries including social security charges and other related costs, expat/int. staff) 1.3 Per diems for missions/travel5 1.3.1 Abroad (staff assigned to the Action) 1.3.2 Local (staff assigned to the Action) 1.3.3 Seminar/conference participants Subtotal Human Resources 2. Travel6 2.1. International travel 2.2 Local travel Subtotal Travel 7

3. Equipment and supplies 3.1 Purchase or rent of vehicles 3.2 Furniture, computer equipment 3.3 Machines, tools… 3.4 Spare parts/equipment for machines, tools 3.5 Other (please specify) Subtotal Equipment and supplies 4. Local office8 9 4.1 Vehicle costs 4.2 Office rent 4.3 Consumables - office supplies10 4.4 Other services (tel/fax, electricity/heating, maintenance)11 Subtotal Local office 5. Other costs, services 5.1 Publications 5.2 Studies, research

12

5.3 Expenditure verification13 5.4 Evaluation costs 5.5 Translation, interpreters 5.6 Financial services (bank guarantee costs etc.)

November 2010 125414640.xls.ms_office

21

Annex III. Budget for the Action1 Costs3 5.7 Costs of conferences/seminars14 5.8. Visibility actions15 5.9 External expertise

November 2010 125414640.xls.ms_office

22

Annex III. Budget for the Action1 Costs3 Subtotal Other costs, services 6. Other Subtotal Other 7. Subtotal direct eligible costs of the Action (1-6) 8. Provision for contingency reserve (maximum 5% of 7, subtotal of direct eligible costs of the Action)

16

9. Total direct eligible costs of the Action (7+8) 10. Administrative costs (maximum 7% of 9, total direct eligible costs of the Action)17 11. Total eligible costs (9+10) *these columns will be multiplied for each partner

1.

2. 3. 4.

The Budget must cover all eligible costs of the Action, not just the Contracting Authority's contribution. The description of items must be sufficiently detailed and all items broken down into their components. The number of units and unit rate must be specified for each component depending on the indications provided. Additional lines may be inserted in every budget heading, including sub-headings. Please do not delete any grey-coloured lines and check if the total amount of the budget is corr calculated. This section must be completed if the Action is to be implemented over a period of more than 12 months. The budget shall be established in Euro, with 2 decimals. Costs and unit rates shall be rounded to the nearest euro cent. Salaries should be those normally borne by the organization/institution. If staff are not working full time on the Action, the percentage should be indicated alongside the description of the and reflected in the number of units (not the unit rate). It is recommended to insert sub-lines for each function in the implementation team. Cost description for a function in the implementation t shall make reference to the project partner holding that function, and also indicate the working period (number of months), part time/full time (as %), number of hours to be worked per day, the payable per month for the respective function and for that corresponding working time. See the example below: Example: Costs 1.1.1.1 Project manager – applicant (RO) (12 months * 100%, 8 hours/day, 1000 EUR salary payable per month) 1.1.1.2 Project manager - P1 (MD) (12 months * 50%, 4 hours / day, 325 EUR part-time salary payable per month)

5.

6.

7.

per month

12

Unit rate (in EUR) 1000

per month

6

650

Unit

No of units

Costs (in EUR) =12000 =3900

Per diems cover accommodation, meals and local travel within the place of the mission and sundry expenses in case of missions requiring an overnight stay away from the base of operations. calculation of per diems and the applicable rates must be based on those normally borne by the Beneficiary and its partners and compliant with the national legislation in force, and must not ex the scales published by the E.C. at the time of contract signature, available at http://ec.europa.eu/europeaid/work/procedures/implementation/per_diems/index_en.htm When filling in the budget heading Travel, the destination of the trip should be indicated. Travel costs cover all the costs related to travelling to the place of destination: bus, train, airplane ticket a car, 2010 visa, travel insurance. The travel costs should not exceed those normally borne by the Beneficiary or its partners according to the national legislation in force, as the case may be. Co November C02 offsetting of air travel may be included. C02 offsetting shall in that case be achieved by supporting CDM/Gold Standard projects (evidence must be included as part of the 23 supporting docu 125414640.xls.ms_office or through airplane company programmes when available. Indicate the place of departure and the destination. If information is not available, enter a global amount. Recommended unit rates: p flight, per trip, per travel, per month, per contract, per km (as applicable). Costs of purchase or rental. Indicate denomination of the equipment to be procured and by whom (the lead partner, partner 1, etc.). If the same equipment is to be procured by partners located

Example: Costs 1.1.1.1 Project manager – applicant (RO) (12 months * 100%, 8 hours/day, 1000 EUR salary payable per month) 1.1.1.2 Project manager - P1 (MD) (12 months * 50%, 4 hours / day, 325 EUR part-time salary payable per month)

per month

12

Unit rate (in EUR) 1000

per month

6

650

Unit

No of units

Costs (in EUR) =12000 =3900

Annex III. Budget for the Action1 5.

6.

7. 8. 9. 10. 11. 12. 13. 14. 15.

16. 17.

Per diems cover accommodation, meals and local travel within the place of the mission and sundry expenses in case of missions requiring an overnight stay away from the base of operations. Costs3and the applicable rates must be based on those normally borne by the Beneficiary and its partners and compliant with the national legislation in force, and must not ex calculation of per diems the scales published by the E.C. at the time of contract signature, available at http://ec.europa.eu/europeaid/work/procedures/implementation/per_diems/index_en.htm When filling in the budget heading Travel, the destination of the trip should be indicated. Travel costs cover all the costs related to travelling to the place of destination: bus, train, airplane ticket a car, visa, travel insurance. The travel costs should not exceed those normally borne by the Beneficiary or its partners according to the national legislation in force, as the case may be. Co C02 offsetting of air travel may be included. C02 offsetting shall in that case be achieved by supporting CDM/Gold Standard projects (evidence must be included as part of the supporting docu or through airplane company programmes when available. Indicate the place of departure and the destination. If information is not available, enter a global amount. Recommended unit rates: p flight, per trip, per travel, per month, per contract, per km (as applicable). Costs of purchase or rental. Indicate denomination of the equipment to be procured and by whom (the lead partner, partner 1, etc.). If the same equipment is to be procured by partners located different countries, insert distinct sub-lines showing, if necessary, different unit rates. Recommended unit rates: per piece, per contract (as applicable). The costs covered by this budget heading are only eligible when the local office operates especially for the propose of the project, and documentary proof in this respect may be provided. Otherwise, these costs shall be included under the heading 10 Administrative costs. The Vehicle Costs should be associated with the costs incurred by purchasing a vehicle dedicated exclusively for the project (budgeted in 3.1 Purchase of rent of vehicles. Otherwise, the vehic costs should be included in the amount foreseen at budget heading 10. Administrative costs. To be purchased according to Annex IV. Only for the office rooms, spaces that operates exclusively for the purpose of the Action. Specify. Lum p sums will not be accepted. All the sub-contracted services provided by external service providers based on public procurement rules detailed in Annex IV should be indicated un this heading. Recommended unit rates: per item, per service, per contract (as applicable), or per project in case of financial services. Each action must allocate costs for the expenditure verification in the budget of Ukrainian and Moldovan applicant and/or partners. Costs should be based on real market prices for this type o services. Costs related to technical organisation of an event should be included, e.g. rent of premises, equipment, translation, catering, copying, etc. Do not include costs already budgeted under other b lines. Communication and visibility activities should be properly planned and budgeted at each stage of the project implementation. These activities should not only focus on publicising the EU suppo the action but also on its outcome and impact. Please note that the Communication and Visibility Manual for EU External Actions is available on the following website: http://ec.europa.eu/europeaid/work/visibility/index_en.htm) and the Visual Identity Manual of the ROUAMD Programme is available on the website: http://www.ro-uamd.net/index.php?option=com_content&view=article&id=435&Itemid=332. Amounts at this heading can be used only with the prior written authorisation of the Joint Managing Authority by means of an Addendum to the grant contract. The corresponding cost should be based on a realistic estimation. If you do not consider reserving any money for the contingency reserve, do not budget any amounts. Administrative costs are eligible provided that they do not include costs assigned to another heading of the budget for direct eligible costs.

NB: When filling in the budget, please keep the template provided, without deleting any budget headings. Please note that not submitting the budget of the action (including the she Budget for the Action, Justification of the Budget for the Action and Sources of funding) in the correct template may conduct to the rejection of the application. The Beneficiary al responsible for the correctness of the financial information provided in these tables

2.

November 2010 125414640.xls.ms_office

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Annex III. Budget for the Action1 Costs3

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25

Justification of the Budget for the Action Costs

All Years Name of the partner Clarification of the budget items

1

Justification of the estimated costs2

1. Human Resources 1.1 Salaries (gross salaries including social security charges and other related costs, local staff) 1.1.1 Technical 1.1.2 Administrative/ support staff 1.2 Salaries (gross salaries including social security charges and other related costs, expat/int. staff) 1.3 Per diems for missions/travel 1.3.1 Abroad (staff assigned to the Action) 1.3.2 Local (staff assigned to the Action) 1.3.3 Seminar/conference participants Subtotal Human Resources 2. Travel 2.1. International travel 2.2 Local transportation Subtotal Travel 3. Equipment and supplies 3.1 Purchase or rent of vehicles 3.2 Furniture, computer equipment 3.3 Machines, tools… 3.4 Spare parts/equipment for machines, tools 3.5 Other (please specify) Subtotal Equipment and supplies 4. Local office 4.1 Vehicle costs 4.2 Office rent 4.3 Consumables - office supplies 4.4 Other services (tel/fax, electricity/heating, maintenance) Subtotal Local office 5. Other costs, services 5.1 Publications 5.2 Studies, research 5.3 Expenditure verification 5.4 Evaluation costs 5.5 Translation, interpreters 5.6 Financial services (bank guarantee costs etc.) 5.7 Costs of conferences/seminars 5.8. Visibility actions 5.9 External expertise Subtotal Other costs, services 6. Other

Subtotal Other 7. Subtotal direct eligible costs of the Action (1-6) 8. Provision for contingency reserve (maximum 5% of 7, subtotal of direct eligible costs of the Action) 9. Total direct eligible costs of the Action (7+ 8) 10. Administrative costs (maximum 7% of 9, total direct eligible costs of the Action) 11. Total eligible costs (9+10)

1. Provide a narrative clarification of each budget item demonstrating the necessity of the costs and how they relate to the action (e.g. through references to the activities in the Description of the Action).

2. Provide a justification of the calculation of the estimated costs. Note that the estimation should be based on real costs, as described in section 2.1.4 of the Guidelines for Grants Applicants

November 2010 125414640.xls.ms_office

26

Expected sources of funding & summary of estimated costs

Annex B1. Table: Budget - Sources of funding Amount (in EUR)

A.Total EU contribution sought in this application

1

0.00

EU grant contribution for Applicant (name or acronym, country) EU grant contribution for Partner 1 (name or acronym, country) EU grant contribution for Partner 2 (name or acronym, country) EU grant contribution for Partner 3 (name or acronym, country)

% % % %

2

%

B.Total partners' financial contribution

0.00

Applicant's (name or acronym, country) financial contribution Partner 1's (name or acronym, country) financial contribution Partner 2's (name or acronym, country) financial contribution Partner 3's (name or acronym, country) financial contribution

Percentage

% % % %

3

%

out of which: C.Partners financial contribution to be sought from other sources

(institutions/organisations, Member states)

0.00

C1.Contribution(s) from other institutions/organisations or Member States

0.00

% %

Applicant

Name of the donor

Conditions

%

Partner 1(name or acronym, country)

Name of the donor

Conditions

%

Partner 2 (name or acronym country)

Name of the donor

Conditions

%

Name of the donor

Conditions

Partner 3 (name or acronym, country)

D.OVERALL TOTAL (A+B)

4

0.00

100.00%

In kind contribution5 NOTE: A.Total EU grant contribution sought in this application should represent no more than 90% of the total eligible costs of the action B.Total partners' financial contribution should represent a minimum of 10% of total eligible cost of the action. This could be provided by the applicant and/or partners from their own sources and/or from other sources such as other organisations/institutions, members states as detailed in section C. C. Contribution from other source s is included in the total partners's financial contribution . Please note that the contribution of the Romanian state budget for the Romanian beneficiaries/partners according to the Romanian Law no 105/2011 shall be granted following the approval of the final payment request report for implementation of the project. D. Overall total should be calculated as follows: A+B 1. The maximum total EU contribution cannot exceed 90% of the total budget of the Action. 2. Please add as many rows as necessary. 3. Please add as many rows as necessary. 4. Please add as many rows as necessary.

5. Please list any in kind contribution, if it is the case. Contributions in kind are not considered actual expenditure and are not eligible costs. The contributions in kind may not be treated as co-financing by the applicant. Notwithstanding the above, if the description of the action as proposed by the applicant foresees the contributions in kind, such contributions must be provided as described in the application (Part B. Full Application Form, section 2, point 2.1), but will not be considered as eligible expenditure.

NOTE: Please check if the overall total is the same with the total eligible costs (budget heading 11) from Sheet 1 Budget of the Action.