Allied School System Internship Report

INTERNSHIP REPORT ALLIED SCHOOL SYSTEM.

Dedication: I dedicate this Report to Almighty Allah who has given me the courage and strength to complete this report:

ACKNOWLEDGEMENT

Mr. Sohail Ahmed siddiqi senior manager Fiancé, Mohammad siddiq Tax officer, Zulfiqar Ali Accounts Officer Alyas Ahmad Accounts Officer. All of them help me a lot to make me understand the whole accounting and Finance system of the organization.

I personally thank all the people who cooperate me to complete this report and provide me all the data which is required for the preparation of my internship report. All the staff is highly cooperative and kind with me and helped me a lot to providing me the financials of the organization.

Specially Mr. .Sohail Ahmad Siddiqi who has given me the opportunity to learn a lot and give me the assignments of presentation of Finance and accounting operations which is helpful in preparing the internship report.

 Executive summary:

Allied school,the largest privately owned education system in the pakistan. Established in November 1985 as the star Montessori Academy for toddlers, Allied school has since grown into a large network of private schools, institutes, and universities, imparting distinctive and meaningful education to students from pre-school to post-graduation.

The Allied school Group aims to expand the potential of human capital and to encourage sustainable infrastructural development through operating innovative and successful enterprises.

A big organization which has a large group profile. In the Head office there is proper departmentalization of Punjab colleges, Allied school, University of central Punjab and many more. Head office of Educational Services Private ltd is situated in Lahore There is proper departmentalization in the Head office.

Head office activity is run by managers in head office which is accompanied by regional offices of the company.

The main office is of chair person Mr.amir mehmood The financial analysis shows it success and its large business volume. The reason behind its success is viewed by the swot analysis and its weakness also highlighted.

I have thoroghly study the working environment of Allied schools. I have given some recommendation which can improve and enhance its working abilities and surely encourage the employees to work mode dedicatedly and efficiently.

This initiative has wider national significance as energy scarcity is currently the country’s biggest problem. With Pakistan’s exceptionally good solar radiation ratings, the project could shift the focus of energy production towards technologies that use local natural resources and away from possible fuel burning thermal power plants that rely heavily on imported fuel.

 Table of contents; Seriel #

Description

1. Title page 2. Letter of Undertaking 3. Mission and general information 4. Dedication (Optional) 5. Acknowledgement 6. Introduction Of The Organization 7. Over View of the Organization

8. Organizational Structure

9. Plan of Internship Programme

10. Training Programme

11. Structure of teaching Department

12. Functions of the accounts Department

13. Critical Analysis 14.SWOT Analysis 15.Conclusion 16.Recommendation 17.Reference & Sources 18.list of Annexures or appendix

MISSION STATEMENT OF ALLIED SCHOOL;

Mission: To impart quality education to meet the required educational standards of 21st century through an intellectually challenging teaching and learning environment with special emphasis on technology and research based practices as a basis for developing and implementing conceptually sound educational programmes. Vision: Is to inculcate love for learning in the students and to enable them to take up a pivotal role in the society as confident, respectful, responsible, competent, independent and motivated learners. Objective: To provide students with various styles of teachings and social skills to bring about a change in their thoughts and behaviors. To translate human values into practice, through role model. To create and develop students as creative, reflective, constructive and communicative individuals. To enable students to become citizens committed to create a just civil society that respects diversity of views, beliefs and faiths.

Massege by mian amir mehmood:

Dear Parents, I firmly believe that education is the basic right of all human beings living on this planet regardless of their social background. An educated nation is democratically stable and consistent in its economic viability, a lesson learnt through my passion for education for the last three decades.

Though the state is primarily responsible to eradicate illiteracy, this task cannot be accomplished without realization and endeavors by all of the stakeholders of our society.

In order to enable all individuals to reach and utilize their maximum potential, education is categorically imperative. Education also combats unemployment, confirms sound foundation of social equity, awareness, tolerance and spread of political socialization and cultural vitality. To meet such challenges, we all need to extend helping-hand to one another for the generations to come. I am proud of the fact that we have been able to make a remarkable contribution for quality education in Pakistan.

We have, therefore, tried to share in the development of human resource capital from the general masses by providing affordable educational opportunities throughout Pakistan.

I hope and desire that our education system should produce responsible, enlightened citizens to align Pakistan with the global framework of economic and social prosperity. I am confident that Allied Schools will suffice this dire need of our society. Allied Schools is another effort to remain on the leading role for literacy improvement in Pakistan. I, therefore, welcome to parents and their children to become part of Allied Schools family to grow together. I believe it is today we must create the world of the future. Sincerely yours,

Mian Amir Mahmood

 Introduction:

Since its inception in 1985,with the 550+ campuses. Allied school has always been a market leader in nontraditional businesses. Where other Pakistani business groups are mostly in traditional manufacturing industry such as textiles, cement and sugar, Allied schools forges its own way, exploring new markets and setting its own precedent. Its forte is in the services sector and infrastructure industry.

At a time when the education sector was just opening up to private enterprise, Allied school was the pioneer in setting up private schools and is now the market leader. Its educational network is the largest network of its kind anywhere in the Pakistan. It caters to children from Pre School through to ‘A’ level (High School), and also runs tertiary educational institutes.

The University of Central Punjab imparts Liberal Arts and science education at both graduate and postgraduate levels. The Punjab Group also runs the largest transport network in the country; owns and operates one of Pakistan’s leading IT departments; is in the process of setting up Pakistan’s first wind farm power station; and is poised to expand into the burgeoning floriculture business.

Allied schools, the largest privately owned education system of its kind in the Pakistan. Established in November 1985 as the star Montessori Academy for toddlers, Allied schools has since grown into a large network of private schools, institutes, and universities, imparting distinctive and meaningful education to the students from pre-school to post-graduation.

Through close links with leading UK universities, Allied also helps provide professional education and training to more than 6,000 staff members, enabling them to improve their classroom practice as well as obtain certificates, diplomas and degrees that have global recognition.

From its humble beginnings over 32 years ago, Allied school today is much more than just a school. Through distinctly independent divisions, it caters to the education and training needs of a diverse group of individuals of varying age, socio-economic background, and ethnicity.

Equipped with the understanding and experience of three decades of school management, educational product development, teacher training, and curriculum development, Allied has in recent years started to move out of its home territory and has embarked upon an ambitious program of establishing private schools in cities throughout pakistan is one testimony to this journey of globalization.

We hope you will find this website informative and useful. And if you should happen to be a parent, I wish you all the best in making the right decision for your child’s future.

Companies & Projects:      

ALLIED SCHOOLS. PUNJAB GROUP OF COLLEGES UNIVERCITY OF CENTRAL PUNJAB TOWER TECHNOLOGIES DUNIA NEWS MUHAMMAD ALI JINNAH UNIVERCITY

ALLIED FAMILY:

General information Allied Schools Location

, Punjab, KPK, Sindh, Pakistan,

Lahore

Information

School type

Private schools

Status

Active

Motto

Seek the knowledge

Chairman

Mian Amer Mahmood

Administrator

Dr Shaid Mahmood

Employees

7,000

Enrollment

Medium of language

80,000 (2014)

English

Campuses

450+

Affiliations

Punjab Group of Colleges

Website

Official Website

Colour

Blue and Yellow

OBJECTIVE OF STUDYING THE ORGANIZATION;

a) To what extent HRM activities are being implied in this organization.

b) To study the theoretical policies and practical implementation of the Organization. c) The study the HRM functions and guidelines are applied in an Organization which is under consideration. d) To study the employee recruitment process, training & development Activities and employee compensation programs at the organization. e) To do a comparative analysis of the organization with the other in the Same business and capacity. f) Finding out the weaknesses, short comings, strengths and beauties of the Human Resource Departments.

OVERVIEW OF THE ORGANIZATION:

Mian amir mehmood is the Chairperson of the Allied schools, which he founded in 1985. The Allied School System is now the largest school system of its kind in the world, and it recently opened its above 130th branches. Besides developing the private education sector in Pakistan, Mr. Amir has also played an important role in women’s empowerment in the country.62 percent of allied school employees are women. This includes a very high percentage of women in upper management. The non-profit central Punjab University is Pakistan’s first liberal Arts University. He also sits on a number of boards including Queen Mary College for Women; National College of Arts; Education Advisory Board, Pakistan; Pakistan Chapter of the World Wide Fund; Sanjan Nagar Education Trust; and Punjab Education Foundation.

In 2013 a revised settlement was reached in response to several factors, including the imperative for schools to generate their own management accounts and information, including a desire for greater independence and restrictions on the sharing of information between competitors. Under the new agreement, the Martyr's Memorial Trust retains all of it's rights and each of the school's autonomy is guaranteed provided they adhere to the foundational religious principles. Commitments to collaboration and exchange of best practice between the Allied Schools have been made and the role of Allied Schools Agency is now purely one of oversight.

Allied Schools has become the fastest growing Educational Networks in Pakistan. Within 4 years Allied School now has 550+ plus Campuses in more than 225 Cities across Pakistan. All these school campuses together have more than 135,000 students on rolls.

The purpose of Allied Schools is to prepare students with promise to enhance their intellectual, physical, social, emotional, spiritual, and artistic growth so that they may realize their power for good as citizens of Pakistan.

BRIEF HISTORY OF THE ORGANIZATION:

Allied Schools has become the fastest growing Educational Networks in Pakistan. Within 4 years Allied School now has 550+ plus Campuses in more than 225 Cities across Pakistan. All these school campuses together have more than 135,000 students on rolls.

Allied schools are the largest privately owned education system of its kind in the world which was established in November 1975. Allied schools has grown into a regional network of private schools, institutes, and universities, providing education to over 272,425 students from pre-school to post-graduation. Out of these students, 135000 study in the Allied School System,

While the bulk of the remaining students are enrolled at a newer school network managed by allied school Group. The Allied School System has nearly 11,000 employees, out of which approximately 6,500 are teachers.

Allied School is an international private school system with over 172,425 students in eight countries. It is the largest education system of its kind in the world, Opening with the Mian Montessori Academy in 1975, Allied School contributions to education were internationally recognized in 1996 when the World Bank Group, in its first ever investment in private education degrees in Education and Professional Development. The purpose of Allied Schools is to prepare students with promise to enhance their intellectual, physical, social, emotional, spiritual, and artistic growth so that they may realize their power for good as citizens of Pakistan.

This has been made possible through alliance-based education network entitled as Allied Schools across Pakistan. Every Allied School is striving for excellence with committed and highly qualified teachers in an environment of the finest physical and academic facilities, hi-tech computer and fully equipped science laboratories and well-stocked libraries.

Allied Schools aim to give children an all-round education offering:

 A caring environment with a strong academic foundation  An exclusive focus on the individual child  A balance between local and global standards with modern approaches  Service to children, parents and the nation This fully fledged programme trains teachers across the group, some at universities in the UK, and others in-house. More than 100,000 students who have graduated from Allied Schools are found in all walks of life - in education, medicine, politics, business, civil service, arts, fashion, and sport. Some of the prominent alumni are: 

Hassan Ali

Sheheryar Yasin, Fashion Designer

Zafar, sohail Pop Singer

Salman Waqas

Butt, Batsman, Pakistan Cricket Team.

maqsood model in teen age

Nature of organization:

The Allied schools group is a national private school system with over 230,000 students and is possibly the largest school system of its kind in this country. Nature of organization falls in Services Provider Organization. Established in November 1985 as the star Montessori Academy for toddlers, Allied school has since grown into a global network of private schools, institutes, and universities, imparting distinctive and meaningful education to students from pre-school to post-graduation.

Of these, over 76,000 study at the group’s flagship network, the Allied School System, a parallel school network operated by the group with over 121,000 students.The Allied school of today is thus much more than just a local school. Through distinct and independent divisions in Pakistan, it caters to the education and training needs of a large and diverse group of individuals of varying ages, socio-economic backgrounds, and nationalities, with its activities also extending beyond education in some countries.

Today, more than half its teachers have internationally-recognized teaching certificates while the rest are enrolled in the permanent in-service programmed. In addition, Allied sends senior academics to the UK annually to pursue Masters Degrees in Education and Professional Development.

So, with its rigorous standards which insist on up to date teaching skills and its range of challenging programmes, the Allied School System brings success within the reach of every student.

Business volume:

Number of stocks Shares Shares issued during the year 7,157 Ordinary shares of Rs. 100 each fully paid in cash Premium on shares issued during the year @ Rs. 140,551 per share Bonds/ commodities

PRODUCT LINES:

The Allied school is involved in a range of education, infrastructure, and technology products. The following companies are part of the Allied school Group:

1. The Allied School System

Is the flagship educational institution of the Allied school Group. It began as a small nursery in a private house in Lahore in 1985 and it is now the largest school system of its type in the world. Allied schools, the largest privately owned education system of its kind in the Pakistan. Established in November 1985 as the star Montessori Academy for toddlers, Allied schools has since grown into a large network of private schools, institutes, and universities, imparting distinctive and meaningful education to the students from pre-school to post-graduation

2. punjab colleges:

Since 1985, Punjab Group of Colleges (PGC) has successfully established the largest quality Education Network in the private sector across the country. PGC as a progressive enterprise includes 2 chartered universities, 56 college and school campuses with 70,000 students and 400,000 alumni.The Punjab Group has its roots in a Commerce College set up in Lahore in 1985. Over a period of 28 years, the Group has grown into the largest educational network in Pakistan providing top quality education from Playgroup to Ph.D with a student body of 249,000. Punjab College is the name of trust. It is known for its quality education, modern buildings, spacious lawns, central locations, air-conditioned classrooms, latest labs and well-stocked libraries. It started in 1985 from one campus in one city. The Punjab College of Commerce was the first campus established in Lahore. Subsequently, it turned into a chain of colleges that is

now the largest network of colleges in Pakistan with 282 college campuses in 77 Cities. Medical and engineering professionals have always been the basic need of a society. The Punjab Group responded to the challenges of the new millennium by establishing a chain of Science Colleges.By the grace of Allah Almighty, our Group has made credibility in the society due to its commitment. Keeping in view the trends of the students and their parents, the management of the Group has decided to establish new colleges in those cities where such facilities are not available. This year we feel pride in announcing that Punjab Colleges have the largest number of campuses in the country. We are in 77 cities with 282 college campuses and more than 2,49,000 students on roll.

3.Resource academia

Realizing the importance of Early Years Education which plays a pivotal role in the physical and mental development of children, Punjab Group of Colleges has taken a landmark initiative by establishing Resource Academia for play group, primary, middle and senior school levels. A landmark initiative was taken by establishing Resource Academia for play group, primary, middle and senior school levels. Economic-politico-social fabric of the society cannot be reformed until media develop critical thinking of the general masses. Resource Academia (RA), founded in 2003, is a private fee-paying academic

institution located at Lahore, Punjab, Pakistan, as part of the W-block compound. Resource Academia provides preschool education, primary education, secondary education and preparation for General Certificate of Education (GCE). It is affiliated with the Punjab Group of Colleges.

4.Muhammad ali Jinnah university

Besides imparting education at college and school levels, the Punjab Group proudly owns and maintains Mohammad Ali Jinnah University in Karachi and Islamabad. Our institutions offer education across the country commensurate with our own cultural values while maintaining international standards in the fields of Law, Business Management, Commerce, Information Technology and Engineering. Muhammad Ali Jinnah University (MAJU), chartered by the Government of Sindh, has one Campus in Karachi and the other in Islamabad which is spread over 80 Kanals in Zone-V of Islamabad. It established in 2002 and housed in a grand and purpose-built Campus. At present more than 10,000 students are enrolled in these universities. With the progressive vision of the Board of Directors of the Group and the collective efforts of all the stakeholders, the Group expects an annual growth of 30%.

5.Tower Technologies

Tower technologies is a hi-tech company of The Group which provides expertise and tailor made solutions ranging from client server applications to internet based static web sites to the dynamic message content based portals to the mobile telecommunications. Tower Technologies (Pvt.) Limited (TTL) is a well groomed IT company with over 225 man years of experience in software systems design and development. It is incorporated under the Companies Ordinance 1984 and is operating since 2001 as part of a larger conglomerate of private limited companies commonly referred to as The Punjab Group. Tower Technologies has built a substantial market presence in the sectors of Business Intelligence, Business Process Management, Enterprise Application Development, Financial Solutions, E– Governance, Business Automation, Telecommunications, Media Industry, Computer Hardware, Network Solutions, Data Security

and Education Sector.

6.University of central Punjab

The University of Central Punjab, established in October 10, 1999 chartered by the Government of the Punjab in 2002, is housed in a grand and purpose-built Campus, having a covered area of 500,000 Sqft located in Johar Town, Lahore. At present more than 10,000 students are enrolled in these universities. With the progressive vision of the Board of Directors of the Group and the collective efforts of all the stakeholders, the Group expects an annual growth of 30%. The University of Central Punjab (or UCP) is a private sector university located in Lahore, Pakistan. The current enrollment of the university is 8,000. University of Central Punjab, a part of The Punjab Group of Colleges, was Chartered by the Government of Punjab in 2002 University of Central Punjab offers undergraduate, graduate as well as postgraduate programs in the fields of Engineering, Computer Science, Pharmacy, Business, Commerce, Arts and Social Sciences. They are six distinct faculties in the university namely Faculty of Engineering, Faculty of Commerce, Faculty of Pharmacy, UCP Business School, Faculty of Arts and Social Sciences.

7.Dunia news;

Economic-politico-social fabric of the society cannot be reformed until media develop critical thinking of the general masses. It is a weighty responsibility undertaken by Dunya TV, who encourages people to think consciously and objectively. Dunya TV, however, is another gigantic and dynamic contribution of The Group. I further substantiate that the very mission to spread cost-effective quality education, which is already at the priority of The Group, would be made possible through alliance-based education network across the country, entitled as : Allied Schools & Punjab Colleges System.

“With the Great Grace of Almighty Allah, our progress manifests our commitment and sustainability.” 8.The discovery center: The Discovery Centre engages young students through new technologies such as robotics, digital filmmaking, computers, and the Internet. Launched in 2002, the Centre is based on the educational theories of visionaries like Seymour Papert. The philosophy of the Discovery Centre is to use technologies to enhance the intuitive understanding of abstract school concepts.

9.Premier Trading Services Is engaged in a range of businesses including hire purchase services, printing and distributing stationery and school uniforms, outdoor publicity, cafes and other trading ventures.

10.Premier Bus Services Was started in 2003 and provides transport services to the general public in Lahore, Pakistan. With over 240 buses running on exclusive routes, it is the largest public transport company in Pakistan. The buses are currently being converted to CNG for both environmental and economic reasons.

Competitors:      

Lahore Grammar School Jinnah public school The City School The Punjab school DAR-e-Arqam Beacon house school system

Landmarks Achieved (Year by Year)

Establishment of Punjab College at Canal Bank, Lahore 1985 Establishment of Islamic Commerce Educational Society 1986 Establishment Punjab Law Colleges 1988 Punjab College at Faisalabad and Rawalpindi 1988 Punjab College of Business Administration, Lahore 1991 Punjab Institute of Computer Science, Lahore 1993 Punjab College at Islamabad 1996 Punjab College at Gujranwala 1997 Punjab College for Women 1998 Mohammad Ali Jinnah University, Karachi 1998 Mohammad Ali Jinnah University, Islamabad 1998 Punjab College opens its branches at Sargodha and Multan 1999 Punjab College of Information Technology 2000 Tower Technologies (Pvt.) Limited starts operations 2001 University of Central Punjab 2002 Resource Academia School System 2003 Punjab College at Sialkot2004 Punjab Colleges of Science 2005 Punjab College at Rahim Yar Khan 2006 Dunya News Network goes on air 2008 New Campus of Mohammad Ali Jinnah University in Islamabad 2010 Allied Schools (Franchised Educational Network 2010 Setting up of Punjab Colleges in 18 New Cities 2010 Setting up of Punjab Colleges in 20 New Cities 2011 Launch of DOCE Bakers and Sweets 2011 Setting up of Punjab Colleges in 16 New Cities 2012 Capital University of Science & Technology (CUST) 2012 Resource Academia School System (Franchised Educational Network)2012 Setting up of Punjab Colleges in 11 New Cities 2013

Curriculum: Early Years

Allied follows the Montessori system at this level. There are a few exceptions: the Reggio Emilia, as well as a technologybased curriculum based on Samuel Papert’s philosophy, are also followed by some schools.

Primary: In Pakistan, students follow the in-house Allied School Curriculum, modeled on the British and Scottish Curricula. Students follow the in-house Allied School Curriculum for core subjects like Math, Science, and English. Language and Social Science courses are taught using local resources.

Secondary: Students continue with the Allied in-house curriculum till 8th grade. After that, most students enroll in the British O and A level examinations Allied students take these exams through the University of Cambridge Local Examinations Syndicate. some schools offers Pakistani Matriculation and Intermediate Examinations and curricula, which cover grades 9 to 12.

Introduction of all departments in Allied schools: 1. Academic:

       2.

Training of teachers Overall view of teachers when they teach in class room Different courses are to be made like that teacher training Computer training English language How to teach in the class Mathematically improvement E-Media and Publications;  Playing a key role in the implementation of Interactive Learning Center-ILC with the use of Interactive Boards provided by Promethean.  Managing the Allied Schools Promotions including Educational Television Commercials, Prospectus Video (in collaboration with Dunya News), and Newspaper advertisements, Skins, Flexes, Allied School Website, Campus Website and Kid’s Expo Website.  Coordinating with Media (Dunya News) for the coverage of events across the Allied School network. Social Media management including Facebook, Twitter and Flickr.

3.Information and Communication Technology

 Project Planning, ascertain proper and smooth operations of ICT within the Organization  Coordination among Tower Technologies and Allied Schools Head Office

 To augment and improve the infrastructure of the Information Systems, including technical (Connectivity, hardware, software), the organizational structure and human resource capacity building through ICT user training  Help other departments to provide a broad and balanced ICT curriculum that meets the needs of all stakeholders  Administration of corporate Website, Campus Website, Web Portal and Shopping Mall  To advise on Information Security in the use of computers and maintain important information and data backups  Supervise the installation and commissioning of computer networks and systems  To advise on adoption of most efficient and effective ICT policy  Drawing up specifications to facilitate procurement of appropriate computer hardware and software

4. Human Resource Dep.      

Hiring of all the employees Record of attendance of all employees Recruitment of internees Generation of salaries Issuance of office order of employees Annual checking of employees and then making decision of promotion of employees  Interviews of Employees at the time of recruitment

3. Admin Department    

Record keeping Security measure Meeting with suppliers Deal with rented building

 Record of fixed asset  Purchase of fixed asset  Record and purchase of vehicles

4. Accounts and Finance Dep.         

Book keeping Payment to suppliers Deal with the suppliers Payment of salaries Payment of rent Payment of monthly budget Payment of CAPEX budget Deal with the bankers Deal with the Regional accounts

Making MIS budget     

5.

Deal with tax related matters Deal with leasing companies in terms of vehicles, computers. Final PF and final settlement of employees Deal with insurance companies Making policies with insurance companies in term of employees health , child, wife and life

FP & Company Secretary dep.  Legal documentation of company  Opening of bank account  Annual financial planning

 Record of students strength  Making structure of fee

6. Construction Dep.  Purchase of property  Construction of building  Making structure of building

7. Audit Dep.     

8.

Cheking of bills Checking rates and then compared with market Auditing of branches Checking revenue and expenses of all branches Making comments on generated report

CEO dep.

All final decision are made in terms of hiring of executive staff , purchasing of property, and construction related matters, all welfare related to employees are to be made.

9. Marketing & Advertisement  All the advertisement related to school

 CEO & CP interviews are to be held on Different channels on TV  School marketing in terms of promotion of schools  Visit to different historical places and foreign countries and northern areas to be made.  Issuance of broachers and Prospectus  Publishing annual Diary about the kids and schools

10. IT dep.  IT plays an important role in any organization if Any organization has storing IT dep. that will shows its strength  Control data flow and MIs system in the organization  Store data related to organization  Solve problem related to beams in the organization  Maintain the hardware and software related problem

Comment on organizational structure:

Organizational structure is appropriated and is fulfilling the requirement of the organization efficiently and effectively but obviously there is no perfect system in the world Allied schools also facing some problem as follows:

Problems in the Organizational Structure: There are a few problems in the organizational structure of the Allied School system, which we are trying to cover and eliminate. A few of those are mentioned below,      

Complex Security Systems Less rewards for employees whereas more for the managers High turnover rate of employees in some departments No proper orientation of employees No policy for conflict resolution Less Salary

Brief introduction of head office of ALLIED SCHOOLS; Head office of Allied schools system is situated At Road of joar town in Lahore.punjab groups is a company name .There is many group of schools in it. Head office activity is run by managers in head office which is accompanied by regional offices of the company. The main office is of chair person Mrs. Nasreen Kasuri. There is proper departmentalization in the Head office. There is proper departmentalization in the Head office.

Different Departments and offices in the branch. Allied schools consists different departments.

1. Academic dep.

2.Finance dep.

Mam iram

Syed arslan Shah

3. Accounts dep.

4.HR dep.

Syed Jahanzeb Shah

mam kiran

5. IT dep.

6.Corporate Communication

Arslan hashmi

Tabrez Bukhari

7. Administration Dep.

8.Audit dep.

Mam shumaila

Amir Afzal Rana

11. Construction dep.

12.English language Dep.

Noor ud Din Zahid

Maryam Hasan

13. Legal Affairs dep.

14.Special Project dep.

Kamran Awan Noorud din

Noor udin Zahid

Additional health programme:

Healthy-Wealthy Future

Healthy Wealthy Futures is an initiative of the Punjab Group of colleges. A team of Doctors examine Allied School Students in their respective campuses to identify and suggest solutions for common learning difficulties, such as: Visual and Hearing Deficiencies Physical Growth Issues Dental and Gum Disease Skin and Psychological Disorders

Parents are advised to collect the following information from their respective campuses: Health Care Registration Health Card Medical Checkup Visit Schedule

Strategic Partners Providing quality education requires major cooperation and resources. Allied Schools collaborate with a number of leading organizations to create education strategies and programs to deliver education results.

Continuous Professional Development Allied Schools always strive to formulate strategies to enhance and polish the professional capabilities of its teachers. Training of the teachers for their professional development is designed keeping in view the professional requirements of our teachers. We have taken an initiative to arrange training in collaboration with Oxford University Press, Pakistan. Modules of the training have been planned on the content covering four subjects i.e. English, Mathematics, Science and Social Studies as taught syllabus at Primary Level.

Organization structure

(Organizational Structure Previously Prepared by HR department for NewEmployee).

EMPLOYEE COMPENSATION AND BENEFITS: Compensation rewards people for performing organizational work through pay, incentives, and benefits. Employers must develop and refine their basic wage and salary systems. Rewards can be both intrinsic and extrinsic. Intrinsic rewards often include praise for completing a project or meeting some performance objectives. Extrinsic rewards are tangible, having the form of both monetary and nonmonetary rewards. Tangible components of a compensation program are provided by the employer such as Base pay is the most common forms of direct compensation. Indirect compensation commonly consists of employee benefits.

Following types of employee’s compensation and benefit are provided by The Allied schools for his employees.  BASIC PAY: All the employees are given basic pay and it is included in direct compensation, either the organization is earning profit or not this is given to all employees according to their designations. Basic pay is provided to employees according to their level and as established pay scales.

 INSURANCE (MEDICAL): The insurance company recommended is NJI. The employee becomes insured when he/she becomes a permanent employee. Following persons are insured with according to the policy: a) Permanent employees of Allied schools and their dependents (spouse and

children’s) b)Divorced / widow daughter dependent on the employee without any age limit. All hospitals run by armed forces of Pakistan, government and semi government hospitals are included in the list of approved hospitals of NJI Company.

 INSURANCE COVERAGE ITEMS: Hospitalized: an insured person is registered as a bed patient in a hospital on the advice of a qualified doctor requiring almost 24 hours hospital admission. Nails, eyes, hair, teeth’s are not included in this policy. Other than these, all parts of the body are included in this insurance; either the employee is internally injured or externally injured. All expenses are beard by the employee until he is registered on the bed. From registration till discharge all expenses are beard by the NJI. The expense limit for the employee family is up to 25000. The employee is reimbursed by the NJI by showing the hospital bills.

 TRAVEL POLICY: Employees as well as officers travel to different cities to attend meetings, training, refresher courses, and any other assignments or picnic tours. For this a policy has been created which provides railway / air / bus tickets and hotel expenses according to the designations of the employees.

GROUP INSURANCE: Allied schools has made a group insurance policy for employees; the range of this policy varies from designation to designation.

HOUSE ALLOWANCE: House allowance is included in the salary of the employee which is almost

33% of salary.

PROMOTIONS: The promotions of the employees depend on the performance of his work, experience, skills and education.

HOLIDAYS: a) ANNUAL LEAVES: Annual leaves for the administrative staff and office staff are 20, while there are no annual leaves for the junior staff.

b) CASUAL LEAVE: There are 15 casual leaves for the administrative staff, 10 casual leaves for the office staff and junior staff.

c) SICK LEAVES: There are 10 sick leaves for all administrative, office and junior staff.

d) OTHER HOLIDAYS:

Summer vocation holidays are only for the teacher which normally start after the final exams that are held in may till august. During these holidays they receive full salary. Normally each Saturday is off for the females except school heads. While for male alternative Saturday is off; which means that one Saturday is working while the other is off. Females are given maternity leaves of 42 days but they can avail these

leaves 2 to 3 times only not more than that.

e) LIBRARY: There is a separate library for regional office and head office staff. Where they can read books or get them issued for home.

ALLOWANCES: a) EDUCATIONAL ALLOWANCE: One child can get free education for all employees working at Beaconhouse. This incentive is for all executive, administrative, teachers and junior staff.

b) WASHING ALLOWANCE: Washing allowance is only for junior staff which is normally 100. c) A-LEVEL ALLOWANCE: This allowance is given if the student strength exceeds the average of number of A-Level sections for one teacher is increased. This allowance is calculated on the basis of the teacher’s salary.

d) Co-ORDINATOR ALLOWANCE: The coordinator allowance is Rs.1000 only.

e) S.M (Senior Mistress) ALLOWANCES: The senior mistress gets Rs.2000 plus 25 liter fuel.

f) H.M (Head Mistress) Allowance: The head mistress gets only 35 liters of fuel.

g) PRINCIPAL: The principal gets 50 liters of fuel.

h) REGIONAL DIRECTOR: The regional director gets 5000 mobile allowance, a car and 25 lire of fuel.

PERFORMANCE MANAGEMENT;

Performance management refers to the ongoing process of setting goals, self-assessment, manager assessment, coaching, development planning, and evaluation. A key aspect of performance management is performance measurement. Clear and concise measures are required in order to properly define the desired goals in performance management. Most performance management systems fail to achieve the desired goals because goal measurement is not specific enough, poorly communicated or because results cannot be measured effectively.

Employee performance management works best when work is planned and goals are consistent .Allied schools plans and sets goals for performance management that creates rewards for good performance, and consequences for poor performance. In this way the employee feels the consequences of work performance, whether good or bad. Performance management gives feedback to employees on consistent basis than the average annual basis.

By this the employee’s ability to exceed or failure to meet goals may be monitored. This provides the employee the opportunity to receive rewards or to make behavior changes sooner if performance is not up to par.

ALLIED SCHOOL PERFORMANCE CYCLE: Figure taken from the book: “Organizational goal setting Strategy Performance Management:” • Identify expected performance levels • Measure individual performance; • Provide feedback on individual performance • Reward based on performance Employee Performance Management Outcomes: • Transfers • Promotion • Pay rises • Termination Organizational Results: • Goals met or not met

SETTING PERFORMANCE STANDARDS AND EXPECTATIONS: Performance standards are different for executive, administrative and office staff and teaching staff.

a) EXECUTIVE, ADMINISTRATIVE AND OFFICE STAFF: i) JOB KNOWLEDGE:

It includes the methods techniques, skills and contents that are related to job related matters.

ii) COMMUNICATION AND INTERPERSONAL SKILLS: It includes the verbal and nonverbal communicational skills, body language and gestures while speaking to others.

iii) DEPENDABILITY: What is the response when a difficult situation comes? Is he dependent on others or take independent decisions. How he responds to changing situations.

iv) TEAM SPIRIT: How well he can manage his team. Does he has team spirit to achieve overall common objective.

v) COMPUTER LITERACY: It includes sufficient knowledge to carry out tasks on computer using related software’s. This is not compulsory for executive and for office staff.

vi) PLANNING AND ORGANIZING: It includes how well an individual can plan organize and monitor the tasks assigned to him.

vii) PROBLEM SOLVING AND DECISION MAKING SKILLS: It includes how well an individual can use analytical and diagnostics approach for problem solving and making timely decision.

b) PERFORMANCE STANDARDS FOR TEACHING STAFF: The communicational skills, dependability, problem solving and decision making skills are the same for teaching staff also but with a little difference.

i) JOB KNOWLEDGE: The teacher must have subject knowledge, and excellent techniques of teaching. And he/she must be aware of his responsibilities.

ii) CONCEPTUAL SKILLS: He/she must have strong grip on his subject while teaching and can conduct class presentations effectively.

SWOT analysis of organization; SWOT Analysis (strengths, weaknesses, opportunities, threats) in the Allied School System (ASS) Strength

Weakness

     

  

   

Quality Education Pleasant Atmosphere Top Rank Teachers Caring for students Extracurricular Activities Art and Design Art and Design Music Physical Education and Games Inter-School and Inter-Regional Competitions out door activities Educational Visits School Clubs and Societies Visitors School Newsletters and Magazines.

 Fees Structure  Liberal Atmosphere:  Low salary for teachers and employe compare to student’s fee.

Opportunities  Solar emery Project This initiative has wider national significance as energy scarcity is currently the country’s biggest problem. With Pakistan’s exceptionally good solar radiation ratings, the project could shift the focus of energy production towards technologies that use local natural resources and away from fossil fuel burning thermal power plants that rely heavily on imported fuel.  Through distinct and independent divisions in Pakistan, it caters to the education and training needs of a large and diverse group of individuals of varying ages, socio-economic backgrounds, and nationalities, with its activities also extending beyond education in some countries.

THREATS  1. 2. 3. 4. 5.

Competitors Lahore Grammar School (L.G.S) City School (CS) Beacon schools Roots system school Educare public school

Main sources of funds are Tuition Fee, Admission fee, Registration fee,      

Loan Stock Retained Earnings Bank Borrowings Business Extension Scheme Venture Capital Franchising

Allocation of funds:      

Purchase of Property Construction of schools Bank overdrafts Purchase Bonds Purchase Shares Salaries

CRITICAL ANALYSIS: During my internship period I was very much impressed to see the working environment that was provided to the employees. But due to my observations there are certain things to be criticize such as:

a) EMPLOYEE SELECTION PROCESS: If a vacancy is vacant the preference is mostly given to females not males even though the qualification of male is high.

b) PAY SCALE: The work load on males is much more as compared to females but the pay scales of females are much more as compared to males. However every Saturday is off for females but alternative Saturday is off for males. That is the main reason about 70 to 80% employees including management consists of females.

c) EMPLOYEE PERFORMANCE: If the assistant manager’s skills and performance is better than the manager, he cannot be promoted until the manager retires or resigns. That’s why many assistant managers with excellent communicational skill and performance resign.

d) COMPENSATIONAL BENEFITS:

No bonuses are given to the employees. Pension is also finished from this year. Now there is no pension and bonus for employees.

e) WORK LOAD: Employee’s salaries are very low as compared to their work load due to which many employees resign.

Conclusion; I have concluded that Allied schools have a big business volume. They are providing Quality education in the public sector The head office where I have done my internship has an Organized and efficient system. But the number of turnover of employees is high. The working system of organization is based on MIS. All the work is done through proper channel. The working staff is very cooperative with the new trainees and encourages them to work with them. Allied schools are one of the largest private sector school organizations in the world. With vast and growing network, they at Allied schools are always on the lookout for skilled and capable people willing to take on a challenge. Allied schools offers competitive employee packages and has a vibrant and dynamic working environment. There are a variety of job opportunities at different levels available in organization in two specific areas: academics and corporate. The overall analysis is indicating that the company’s progress has mainly attained through dedication of employees. The effectiveness of its management, their willingness to take advantage of opportunities and face challenges of changing requirement of well-educated and confident children on the society, this all contributes to the very much improved and sound position of company. This is really appreciable for the devotion and hard work of all the employees of the company.

But the main issue is related to affordability of the all classes of the society. This quality education should be affordable to all the people.The overall structure of ALLIED SCHOOL is excellent. I am very proud to complete my internship from this organization. I learnt a lot of things in very short interval of time. In ALLIED SCHOOL system the Human Resource Department plays the key role in the hiring, retention, motivation and promotion of the employees. They are also trying to improve their HR process and utilizing new concepts and techniques of HR to provide better facilities for their staff as well as to improve their skills to gain more advantages. They believe that their people are their asset and to emphasize this concept they invest more on their people, keeping this in view that in this way their organization will groom. ALLIED SCHOOL system is constantly planning for its staffing requirements, for this the HR department follow a complete selection process and gather resumes and then they start their selection and recruitment process following by interviews in which interviewee is compared with the set standard of HR and then they follow the steps of selecting the candidates. After selecting a person they give training to the person as per requirement and then the newly hired employee starts his work. After completion of probation period manager of the concern department forward a performance report to the HR department and regional director to suggested increment for him and after successful completion of probation period employee gets confirmation letter. ALLIED SCHOOL school system conducts training sessions to enhance the abilities of its employee. They conduct training need assessment programs and arrange training programs as per requirement. In ALLIED SCHOOL system annual increments are based on employee performance. Regional director reviews the performance of all employees and

compare standards with the actual performance. ALLIED SCHOOL system is providing compensations and benefits to it employees on the basis of their designations. Employees at different designations are enjoying different compensations and benefits but basic benefits that include medical, holidays and educational allowance are almost same for all employees. ALLIED SCHOOL system career management opportunity is common for teachers. Every month 5 to 10 transfers and separations are very common.ALLIED SCHOOL is trying to control this situation because student’s studies get affected by this.

Recommendations: Fee of the schools of Allied school should be affordable. Company should provide the conveyance to the employees. Discrimination b/w employees should be avoided. High level manger should cooperate with the lower level employees and should encourage them They should improve their computerized system. It should be latest to cope up with the modern need of accounting and financing system. In regional offices proper facilities should be provided to the employees like Air-conditioning, and latest working equipment. In Head office all the employees should be provided the laptops instead of desktop computers. The overall working environment of Allied schools is excellent but there are

certain things that should be improved in my opinion:

a) EDUCATION: The Allied schools pays a lot of attention on A-level and primary classes but they pay less attention to Metric sections, that’s why the result of Allied schools metric section is decreasing continuously. Another reason for this is that the teachers use old notes for metric sections. As we know that the syllabus changes continuously and new things are added in the syllabus each year but the teachers teach from the same notes each year without any change or additions. To improve the metric result teachers should use new updated notes for teaching and Allied schools should also focus on metric result sincerely.

b) PAY POLICY: The pay policy of Allied schools is very low due to which many teachers and good performers resign and join other institutions. Allied schools should increase their pay policy so that good performers may not leave easily.

c) EQUAL EMPLOYMENT OPPORTUNITIES FOR MALE AND FEMALE: There should be equal employment opportunities for both males and females. Females and males should also have equal pays at same level or designation.

d) BONUSES AND PENSIONS: Allied schools should give at least one bonus near EID because Employees pays are very low and the bonus near Eid can be very useful for them. Pensions should be started again because this is the only benefit that employee has after retirement.

REFERENCES AND SOURCES USED:

a) Internet (Allied schools.edu.pk). Site prepared and designed by Allied schools Network. b) Prospectus of Allied schools; Prepared by Communication department c) Rules and regulation notes of Allied schools; Prepared by Company Secretary d) Mr.ijaz hashmi;

Face to face communication.

e) Mr arslan hashmi;

Face to face communication.

f) Ms hifsa;

Face to face communication.

g) Sir Azeem Notes; h) Thomas H- Jakel;

Reference used for additional guideline. Reference used for training and development portion.

ANNEXURES: a) PERSONAL INFORMATION FORM for existing employees b) JOB DESCRIPTION FORMS c) INTERVIEW EVALUATION FORM d) EXIT AND CLEARANCE FORMS e) LETTER OF TEMPORARY APPOINMENT f) LETTER OF REGULAR APPOINMENT g) PERFORMANCE APPRAISAL FORM

h) LEAVE APPLICATION FORM