Administrative Assistant or Executive Assistant or Office Assist

Sheila L. Hobbs 301 Wilcrest Drive, Apt. 4903 Houston, Texas 77042 Cell: 281-818-1366 [email protected] ____________________________________________________________ SOFTWARE SKILLS: Intermediate/Advanced skills in Word 2000 and Word 2003 (Microsoft Office Specialist Certified in both versions) Basic skills in Excel, PowerPoint, Word and Outlook 2007 Experience with Access, Visio, Project, Lotus Notes 6.5, Lotus Organizer, Peachtree and AutoCad ____________________________________________________________ EDUCATION: 1982 TO 1986 Quitman High School - High School Diploma - Quitman, MS 1987 TO 1988 Meridian Community College - Various Business, Accounting and Computer Classes - Meridian, MS ____________________________________________________________ EXPERIENCE: ____________________________________________________________ February 2009 to October 2010 Dan Temps/The Daniel Group - Houston, Texas Administrative Assistant/Document Control Assistant Temporary assignment at Kinder Morgan through Dan Temps Code and process incoming invoices Prepare all company expense reports Document control assistant Prepare weekly timesheets for payroll Release technical drawings to the shop for fabrication using AutoCAD Create and maintain document control manuals, such as purchase order logs and operations manuals Provide all general administrative and office support as needed ____________________________________________________________ December 2008 to February 2009 Donovan & Watkins LP - Houston, Texas Data Entry Clerk Temporary assignment at Prime Energy Corporation through Donovan & Watkins LP Accurately input all Accounts Payable data into Lotus Notes database, including:

Accounts Payable Checks Accounts Payable Entry Forms Corresponding documentation for each transaction Verified previously entered data in Lotus Notes databases for accuracy prior to destruction of hard copy documentation ___________________________________________________________ November 2008 to December 2008 Burnett Staffing - Houston, Texas Administrative Assistant Temporary assignment at MD Anderson Cancer Center through Burnett Staffing Provided all administrative support for three oncologists Main duties included Outlook calendar management, expense reports, check requests, travel arrangements, meeting coordination and setup and assistance with special projects as needed ____________________________________________________________ April 2008 to July 2008 Corestaff Services - Houston, Texas Human Resources Associate Development Training Coordinator Temporary assignment through Corestaff Services Served as training coordinator for The Friedkin Companies, Inc. Maintained Lotus Notes 6.5 training database, which included all class and student information Updated Outlook calendar to include class synopses, dates and times Responsible for updating Excel spreadsheet with all class and student information Created class calendars in Word for upload to the company intranet portal Coordinated with internal and external facilitators regarding class scheduling Handled all student requests, including questions regarding classes, mandatory classes for associates and registration or cancellation requests Ordered all class materials Set up training room for each class: -Ensured that all materials were available for facilitator and students -Set up and loaded laptop with necessary files, such as PowerPoint presentations or Adobe documents -Set up projector and flip charts -Ensured that appropriate meal(s) were delivered and set up in a timely manner -Arranged classroom in style preferred by specific facilitator for each class

Provided confidential data such as associate goals and class attendance for monthly reports Assisted department head and associates with various documents as needed ____________________________________________________________ March 2001 to March 2007 Baker Robbins & Company - Houston, Texas Executive/Administrative Assistant Assistant to COO Provided administrative support for CEO, shareholders and consultants as needed Proofread and edited outgoing documents, including proposals, reports and letters Composed and handled confidential correspondence Handled domestic and international travel arrangements Maintained Outlook calendar for COO and recruiting department Coordinated office events and special projects as needed ____________________________________________________________ January 2001 to March 2001 Dynegy, Inc. - Houston, Texas Executive Assistant Temporary contract assignment involving administrative support for the president of commercial power Responsibilities included administrative support, switchboard backup on executive floor and assisting as needed with special projects ____________________________________________________________ December 2000 to January 2001 Grubb & Ellis Company - Houston, Texas Executive Assistant Temporary assignment involving administrative support for three executives at a property management company Responsible for preparation and revision of all documents, including proposals, leases and correspondence ____________________________________________________________ February 1998 to November 2000 Cambridge Knowledge Systems, Inc. - Houston, Texas Office Manager/Executive Assistant/Test Administrator Provided administrative support for the company President, Vice-President and Vice-President of Sales Responsible for registration process for computer training classes and management of Microsoft Access registration database

Prepared all class materials such as courseware, CDs and instructor manuals Maintained staff schedules and class calendars in Microsoft Outlook. Administered tests as a certified Sylvan Prometric test administrator Collections Manager Handled all confidential correspondence for the company President and Vice-Presidents Managed orders for office supplies and equipment Assisted bookkeeper with invoicing and expense accounts Served as medical insurance plan administrator ____________________________________________________________ February 1997 to February 1998 West Oaks Hospital - Houston, Texas Administrative Marketing Assistant Provided administrative support for marketing director and representatives Generated a variety of reports including, marketing, employee patient surveys, referral sources and attending physicians Educational coordinator for Employee Assistance Professionals Association seminars Assisted in the credentialing process for prospective contracts with managed care corporations and physicians